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Estrada Law Group APC

<div>Job Title: Executive &amp; Personal Assistant
Classification: Non-Exempt (Hourly)
Work Locations: Office and occasional work at the employer&rsquo;s residence 
Position Summary
The Executive &amp; Personal Assistant provides administrative support to the executive and assists with select personal tasks to ensure efficient day-to-day operations. This role includes office responsibilities, coordination of errands, and limited support at the employer&rsquo;s residence, including transportation duties. The position requires a high level of professionalism, confidentiality, and reliability. 
Work Hours &amp; Compensation<ul><li>
This is a non-exempt position; all hours worked must be accurately recorded</li><li>
Employee is eligible for overtime in accordance with California law</li><li>
Employee must take all required meal and rest breaks</li><li>
All driving and errand time is considered hours worked and must be recorded</li></ul> 

Compensation:
$20 - $25 hourly 
Responsibilities:<ul><li>
Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc.</li>
<li>Support an executive with meeting preparation and take minutes</li>
<li>Serve as the main contact for high-level executive</li>
<li>Manage office duties such as organizing filing systems and ordering office equipment and supplies</li>
</ul>
Administrative/Office Duties<ul><li>
Manage calendars, schedule appointments, and coordinate meetings</li><li>
Handle emails, phone calls, and correspondence as directed</li><li>
Maintain organized filing systems (electronic and physical)</li><li>
Assist with projects, reports, and general office coordination</li><li>
Perform other administrative duties as assigned</li></ul> 
Personal Assistant Duties<ul><li>
Run business and personal errands as needed</li><li>
Assist with light coordination of household-related tasks</li><li>
Support scheduling and logistics for personal and professional commitments</li></ul> 
Transportation Responsibilities<ul><li>
Safely operate a company-provided vehicle for work-related duties</li><li>
Adhere to all traffic laws and company safety protocols</li><li>
Maintain cleanliness and proper care of the company vehicle</li></ul> 
Additional Expectations<ul><li>
Maintain professionalism in both business and personal environments</li><li>
Follow all company policies, including safety and vehicle use policies</li><li>
Comply with all applicable California wage and hour laws</li></ul> 

Qualifications:<ul><li>
2 or more years as an assistant, executive assistant, or in a position performing supportive duties</li>
<li>Must have graduated high school or received an equivalent certificate of completion
</li><li>Experience handling confidential information and adhering to strict deadlines</li>
<li>Impeccable time management skills, organizational skills, interpersonal skills, and communication skills</li>
<li>Must be comfortable using Microsoft Office</li>
</ul>
Requirements<ul><li>
Valid California driver&rsquo;s license with a clean driving record</li><li>
Ability to be insured under the company&rsquo;s vehicle insurance policy</li><li>
Strong organizational and communication skills</li><li>
Ability to handle confidential information with discretion</li><li>
Reliable, punctual, and detail-oriented</li><li>
Bilingual English/Spanish</li></ul> 
Physical &amp; Work Environment<ul><li>
Work is performed in both an office setting and occasionally at a private residence</li><li>
Position may require driving, walking, and light lifting</li></ul> 

About Company 
Why Choose Us?
We don&rsquo;t just talk about making a difference; we walk the walk. Our team is driven by a shared vision of improving the personal injury world, one case at a time. If you&rsquo;re passionate about standing up for clients and creating lasting change, we want you to be part of our success.
If you&rsquo;re ready to join a law firm that values compassion, results, and advocacy, apply today!
We also provide amazing benefits:<ul><li>
Generous bonus structure</li><li>
Hybrid work availability</li><li>
Health, vision, dental, and life insurance</li><li>
401(k) with employer matching</li><li>
11 paid holidays</li><li>
PTO</li></ul></div>

Executive Personal Assistant

HEALTH ATLAST WEST LA INC

<div>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Wellness resources
 
 
 
 </li>
 </ul>
 
 Location:
 
 West Los Angeles, CA (90066)
 
 
 
 Employment Type:
 
 Full-Time (40 hours per week)
 
 
 
 Compensation:
 
 Competitive salary based on experience ($20 - $30 per hour, DOE)
 
 
 
 About Health Atlast:
 
 
 
 Health Atlast is a multi-specialty healthcare franchise dedicated to providing integrative and holistic medical services. Our mission is to revolutionize healthcare by offering a seamless patient experience through chiropractic, medical, physical therapy, acupuncture, massage therapy, and more&mdash;all under one roof.
 
 
 We are seeking a highly organized and proactive
 
 Executive Personal Assistant
 
 to provide high-level support to our CEO. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels at managing administrative, business, and personal tasks with discretion and efficiency.
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive Support:
 
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s schedule, appointments, and calendar with precision.
 </li>
 <li>
 Coordinate and confirm business meetings, travel arrangements, and event logistics.
 </li>
 <li>
 Prepare reports, presentations, and correspondence as needed.
 </li>
 <li>
 Assist with drafting emails and handling communication on behalf of the CEO.
 </li>
 <li>
 Screen and prioritize incoming calls, messages, and requests.
 
 
 
 </li>
 </ul>
 
 Business Operations Support:
 
 
 
 <ul>
 <li>
 Conduct research, compile data, and prepare briefs for meetings.
 </li>
 <li>
 Assist in managing confidential business and legal documents.
 </li>
 <li>
 Track and follow up on action items, deadlines, and key business initiatives.
 </li>
 <li>
 Coordinate with internal teams, franchisees, and external partners as directed.
 
 
 
 </li>
 </ul>
 
 Personal Assistance:
 
 
 
 <ul>
 <li>
 Handle personal errands and administrative tasks to ensure smooth daily operations.
 </li>
 <li>
 Oversee household scheduling, vendors, and appointments if necessary.
 </li>
 <li>
 Assist with organizing events, reservations, and travel logistics.
 
 
 
 </li>
 </ul>
 
 Project Management &amp; Coordination:
 
 
 
 <ul>
 <li>
 Support the execution of strategic projects and initiatives.
 </li>
 <li>
 Organize files, records, and key business documents.
 </li>
 <li>
 Liaise with key executives, including franchisees, medical professionals, and business associates.
 
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience:
 
 
 
 <ul>
 <li>
 3+ years of experience as an Executive or Personal Assistant to a C-level executive or business owner.
 </li>
 <li>
 Strong organizational, multitasking, and problem-solving skills.
 </li>
 <li>
 Exceptional written and verbal communication abilities.
 </li>
 <li>
 High level of discretion and professionalism when handling confidential matters.
 </li>
 <li>
 Proficiency in Google Suite, Microsoft Office (Word, Excel, PowerPoint), and project management tools.
 </li>
 <li>
 Tech-savvy with the ability to manage digital communications and scheduling software.
 </li>
 <li>
 Ability to work under pressure, anticipate needs, and adapt to changing priorities.
 </li>
 <li>
 Experience in healthcare, franchising, or business operations is a plus.
 </li>
 <li>
 Bachelor&rsquo;s degree preferred but not required.
 
 
 
 </li>
 </ul>
 
 Work Environment &amp; Schedule:
 
 
 
 <ul>
 <li>
 Location: Work will be performed in the West Los Angeles area (90066).
 </li>
 <li>
 Hours: Full-time (40 hours per week), Monday - Friday, with occasional flexibility for urgent matters.
 </li>
 <li>
 Hybrid Flexibility: While primarily in-person, some remote work may be possible based on schedule and tasks.
 
 
 
 </li>
 </ul>
 
 Why Join Health Atlast?
 
 
 
 <ul>
 <li>
 Be part of an innovative and growing healthcare franchise that is changing lives.
 </li>
 <li>
 Work closely with a dynamic CEO and leadership team.
 </li>
 <li>
 Gain valuable experience in a fast-paced, mission-driven organization.
 </li>
 <li>
 Competitive compensation and opportunities for professional growth.
 
 
 
 </li>
 </ul>
 
 How to Apply:
 
 
 
 If you are an experienced Executive Assistant who thrives in a dynamic environment and is looking for an opportunity to work closely with a visionary CEO, we&rsquo;d love to hear from you! Please submit your resume as well as a cover letter explaining why you would like to contribute to the Health Atlast mission. We look forward to hearing from you!
</div>

Bloom Talent

<div>
 
 A high-profile founder is looking for a Personal Assistant to support his family. This is an exciting opportunity to support a leader who values long-term partnerships. In this role, you will partner with the Executive Assistant to seamlessly integrate calendars, coordinate travel planning and logistics, and oversee multiple properties, including an international residence. You will also maintain organizational systems, oversee bill pay and vendor relationships, and serve as the primary liaison with household staff. Someone proactive, solutions-oriented, and demonstrates exceptional discretion when handling confidential information. This is a hybrid role, about 4 days/week, based in Los Angeles with travel between the office and the Executive's residences across West LA. Must be responsive and available after hours. 130-160K+ DOE + benefits, 401k, bonus eligible, and flexible PTO.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage the Executive's personal calendar and coordinate with the Executive Assistant to ensure seamless integration with professional commitments. Maintain a master family calendar, integrating personal activities with professional obligations.
 </li>
 <li>
 Plan and execute domestic and international travel arrangements for the Principal and family. Collaborate with travel agents and concierge services for vacation planning and coordination.
 </li>
 <li>
 Develop and maintain organizational systems, including packing lists, household inventory tracking, and travel logistics. Manage documentation renewals (passports, driver's licenses) for family members.
 </li>
 <li>
 Handle all personal communications, including calls, emails, and correspondence.
 </li>
 <li>
 Oversee financial administration, including bill payments, subscription management, and household expense organization.
 </li>
 <li>
 Schedule car maintenance and services.
 </li>
 <li>
 Research and evaluate local and international service providers, including healthcare professionals, tutoring services, restaurants, and activities.
 </li>
 <li>
 Organize and coordinate social engagements and family events.
 </li>
 <li>
 Serve as primary liaison with household staff, including chef and housekeeper.
 </li>
 <li>
 Manage relationships with external vendors and contractors across multiple properties. Oversee comprehensive home maintenance operations, including remote management of international residences.
 </li>
 <li>
 Manage secure protocols for login credentials, passwords, and account access for principal and immediate family members.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Previous experience as a Personal Assistant, ideally with a long-term mindset and a commitment to relationship-building.
 </li>
 <li>
 Ability to thrive in high-demand environments with strong organizational skills and exceptional attention to detail.
 </li>
 <li>
 Professional communication style paired with the speed and flexibility of a startup mentality.
 </li>
 <li>
 Proven ability to implement systems, manage projects, and coordinate with vendors and household service providers.
 </li>
 <li>
 Intuitive, proactive, and solutions-oriented with a high level of emotional intelligence and discretion.
 </li>
 <li>
 Comfortable using organizational tools such as Google Sheets and task tracking systems to manage logistics and communication.
 </li>
 <li>
 Calm and steady under pressure, able to adapt quickly to shifting priorities and fast-paced demands.
 </li>
 <li>
 Bonus: Spanish language skills are a plus, though not required.
 </li>
 </ul>
 
 
 
 
 *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
 
 
 
 
</div>

Personal Assistant to High-profile Founder

Pocketbook Agency

<div>
 
 JRN: #2487
 
 
 
 
 
 We are seeking a highly organized, discreet, and proactive assistant to support our client, a high-profile principal, across personal, professional, and household needs. This role requires anticipating needs, managing logistics, and ensuring seamless daily operations in a fast-paced environment. We are looking for someone with a flexible schedule and a 24/7 mentality. Looking to hire ASAP.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage complex calendar, appointments, travel, and priorities
 </li>
 <li>
 Provide daily updates, reminders, and proactive planning
 </li>
 <li>
 Run errands and assist with personal shopping
 </li>
 <li>
 Manage online orders/returns, and expense tracking
 </li>
 <li>
 Coordinate wardrobe, laundry, and styling for events
 </li>
 <li>
 Drive principal to/from appointments, meetings, and events as needed
 </li>
 <li>
 Liaise with management and external teams
 </li>
 <li>
 Oversee daily household operations and organization
 </li>
 <li>
 Manage household staff, vendors, and scheduling; assist with hiring, onboarding, and communication with staff
 </li>
 <li>
 Maintain organization systems (closets, storage, inventory)
 </li>
 <li>
 Coordinate maintenance, service providers, and supplies
 </li>
 <li>
 Manage groceries, chef coordination, and household needs
 </li>
 <li>
 Accompany the principal to ensure seamless travel execution
 </li>
 <li>
 Pack, unpack, organize wardrobe, and manage all laundry during travel
 </li>
 <li>
 Handle logistics and act as a point of contact
 </li>
 <li>
 Schedule medical and wellness appointments, and assist with maintaining records
 </li>
 <li>
 Coordinate routines and support overall wellness, including assisting with meal coordination and light cooking as needed
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Must have at least 5+ years supporting a high-level executive, VIP, or HNW principal
 </li>
 <li>
 Must have strong household/estate management experience preferred
 </li>
 <li>
 Must have exceptional organization, multitasking, and time management skills
 </li>
 <li>
 Must be tech-savvy and detail-oriented
 </li>
 <li>
 Must display a high level of discretion and professionalism
 </li>
 <li>
 Must have a flexible schedule and be able to travel frequently
 </li>
 <li>
 Must be available 24/7 with a willingness to work long days
 </li>
 </ul>
 
 
 
 
 
 Location:
 
 Calabasas, CA
 
 
 
 
 
 
 Compensation:
 
 $35-45 an hour, plus overtime
 
 
 
 
 
 
 Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.
 
 
 
 
 Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
 
 
 
 
</div>

Personal Assistant to Private High Profile Individual

AD&Co

About the CompanyAD&amp;Co. is an LA based boutique creative agency and content studio specializing in strategic storytelling, branded content, and creative campaigns for fashion, beauty, and lifestyle brands, with a strong focus on female audiences. Our agency is at the intersection of brand, content, and culture. We partner with clients to create strategic, visually compelling work that resonates and drives impact. Female owned and operated, AD&amp;Co. is known for its collaborative approach, sharp creative instincts, and deep appreciation for design, storytelling, and modern brand-building.Why Work With UsAt AD&amp;Co., we believe great creative work starts with taking care of the people behind it. Our leaders strive to create a work environment that supports focus, collaboration, and autonomy, giving our employees the space to contribute to high‑caliber creative projects for some of the most exciting brands in fashion, beauty, and lifestyle. You&rsquo;ll be part of an intentional culture that values clear communication, creative excellence, and balance. We offer a flexible hybrid work model, a restorative year-end week of rest, and welcome your well‑behaved pet in our studio. This is an opportunity to do meaningful work alongside a passionate, creative team in an environment designed to support how people work best.Our ValuesOur values aren&rsquo;t just words. At AD&amp;Co, our values guide how we work, create, and collaborate. We believe in respect, transparency, and accountability. We work hard to show up with integrity, communicate openly, and take ownership of our work. We value collaboration and curiosity, knowing that the best ideas come from diverse perspectives and a willingness to learn and evolve. We are committed to creating an inclusive, supportive environment where people feel trusted, empowered, and inspired to do meaningful, thoughtful work. Above all, we believe that how we work together matters just as much as what we create.About the RoleWe&rsquo;re seeking a highly intuitive, proactive Part-Time Executive Assistant (20-25 hours/week) to support the Founder &amp; Chief Creative Officer. This is not a traditional assistant role, it&rsquo;s for someone who thrives in a fast-moving creative environment, anticipates needs before they arise, and is excited about integrating AI tools to streamline workflows and elevate productivity.You&rsquo;ll be a trusted right hand, helping manage the day-to-day while creating space for our founder to focus on big-picture thinking, creative leadership, and agency growth. This role will also include personal tasks.What You&rsquo;ll Do- Overview of Job ResponsibilitiesExecutive Support● Manage complex calendars, scheduling across multiple time zones, shifting priorities, and last-minute changes● Coordinate internal and external meetings, including client calls, creative reviews, and leadership sessions● Handle email management: drafting responses, flagging priorities, and maintaining inbox organization● Prepare agendas, notes, and follow-ups to keep things moving forward● Support founder in prep for annual reviews and agency administrationTravel &amp; Logistics● Plan and book domestic travel (flights, hotels, transportation, itineraries)● Build seamless, thoughtful travel experiences with attention to detail● Manage expense tracking and receiptsOperations &amp; Personal Support● Assist with light personal tasks (appointments, reservations, household coordination)● Help keep day-to-day life running smoothly behind the scenes● Support onboarding of new tools, systems, and processesAI &amp; Productivity Integration● Help implement and manage AI tools (including Claude and other assistants) to streamline workflows● Identify opportunities to automate repetitive tasks and improve efficiency● Organize digital systems, files, and knowledge for easy access and usability● Stay curious and proactive about new tools that can improve how we workWho You Are● Highly organized with exceptional attention to detail● Anticipatory: you think two steps ahead and solve problems before they surface● Calm under pressure and adaptable in a fast-paced, creative environment● Tech-savvy and excited by AI tools and new ways of working● Discreet, trustworthy, and professional with sensitive information● Strong communicator: clear, concise, and thoughtful in both written and verbal interactions● Based in Los Angeles and available for in-office daysBonus Points● Experience supporting a founder, creative executive, or agency leader● Familiarity with creative workflows, production, or content environments● Experience with AI tools like Claude, ChatGPT, Notion AI, or similar● A natural interest in design, beauty, fashion, culture, or storytellingWhy This RoleThis is a unique opportunity to work closely with a creative founder at the intersection of brand, content, and culture. You&rsquo;ll play a key role in shaping not just how the day runs, but how the business operates more intelligently and efficiently.Required Experience and Education● Bachelor&rsquo;s degree in Business, Marketing or related field preferred● 3-5 years of experience supporting a founder, creative executive, or agency leader preferred.● 2-3 years of experience working in a related field.Required Skills● MacOS proficient with competency in Apple systems● Advanced in Google Workspace (email, calendar, docs, slides, sheets)● Project management systems (i.e Asana, Monday, Basecamp)● AI &amp; Automation Tools (Claude, Otter.ai, Fireflies.ai, Perplexity AI, Grammarly, ChatGPT, Notion AI)● Knowledge of file management (i.e Dropbox) and other administrative procedures● Travel and expense tracking software (Concur, TripIT, Expensify, TripActions, Google/Apple maps)● Scheduling and Communication Tools (Calendly, Loom, Zoom, Slack)Work Schedule &amp; EnvironmentThis position is estimated to work between 20 and 25 hours per week. The work schedule is Monday- Friday, during the hours of 9:00am and 6:00pm. Please note that hours are not guaranteed and will fluctuate with clients&rsquo; needs, including flexibility to meet client needs in alternate time zones.This is a hybrid remote position. Job duties will be performed in your own home office location and in our South Culver City office. Your home office must include the ability to safeguard private and confidential information.Perks &amp; Details● Part-Time role (20-25 hours/week)● $35/hour● Hybrid Remote● Flexible Schedule● Year-End Week of Rest● Paid Sick Leave● Bring your pet to work● Fun &amp; supportive teamPay: $35.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>How many years of experience do you have supporting a senior leader (founder, executive, or agency leader) in an Executive Assistant or similar role?</li><li>What is the highest level of education you have completed?</li><li>Answer yes or no: If hired for this position, will you already live and work in the Los Angeles area and be available for occasional in‑person support in the South Culver City office?</li><li>How many years of experience do you have managing executive calendars, inboxes, and scheduling across multiple time zones?</li><li>Describe your level of proficiency working with digital tools such as Google Workspace, macOS, project management platforms, AI tools, and cloud-based file systems?</li><li>With so many open positions, please share why you&rsquo;re interested in this part‑time Executive Assistant role at AD&amp;Co?</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90056

Part-Time Executive Assistant to Founder & Chief Creative Officer

inversion

<div><div>Turning Space into a Transportation Layer for Earth</div>
Who We Are:

Eras of humanity can often be defined by a dominant transportation mode - horse drawn chariots, ocean going boats, or aircraft. These were spurred by a small group of people rigorously focused on building technology to achieve faster access to more of the world. We seek to usher in a new era of humanity defined by universal access to the whole globe free of borders and the presence of a routine way from space to Earth. To do this, we are building highly maneuverable re-entry vehicles that can loiter in orbit before precision landing back on Earth.

Role Overview

We are seeking a highly experienced, proactive Senior Executive Assistant to support our executive leadership team. This role goes far beyond calendar management&mdash;you will act as a strategic partner, operator, and force multiplier for leadership, helping drive efficiency, organization, and execution across the company. This role reports directly to the Inversion CEO.

You thrive in fast-paced, ambiguous environments, anticipate needs before they arise, and bring structure to chaos. You are equally comfortable coordinating board meetings, managing sensitive information, and jumping in to solve operational problems on the fly.

Key Responsibilities

Executive Support &amp; Operations
<ul>
<li>Manage complex, ever-changing calendars</li>
<li>Coordinate domestic and international travel, often with short turnaround times</li>
<li>Prepare executives for meetings with agendas, briefing materials, and follow-ups</li>
<li>Track and help drive completion of key initiatives and action items</li>
</ul>
Strategic Partnership
<ul>
<li>Act as a gatekeeper and thought partner to executives, prioritizing time and focus</li>
<li>Anticipate needs and proactively solve problems before they surface</li>
<li>Help streamline workflows, communication, and decision-making processes</li>
<li>Support cross-functional coordination across engineering, operations, and leadership</li>
</ul>
Board &amp; Investor Relations
<ul>
<li>Coordinate board meetings, investor updates, and executive offsites</li>
<li>Prepare high-quality materials, presentations, and reports</li>
<li>Handle confidential and sensitive information with discretion</li>
</ul>
Company &amp; Team Support
<ul>
<li>Plan and execute internal events, leadership offsites, and team meetings</li>
<li>Assist with onboarding senior hires and executive-level recruiting coordination</li>
<li>Serve as a cultural ambassador&mdash;setting a high bar for professionalism and execution</li>
</ul>
Qualifications
<ul>
<li>5+ years of experience supporting C-level executives (preferably in a startup or high-growth environment)</li>
<li>Experience in aerospace, defense, hardware, or deep tech environments</li>
<li>Proven ability to manage competing priorities with speed and accuracy</li>
<li>Exceptional organizational skills and attention to detail</li>
<li>Strong written and verbal communication skills</li>
<li>High level of discretion</li>
<li>Ability to operate independently and take full ownership of responsibilities</li>
</ul>
What Sets You Apart
<ul>
<li>You think like an operator, not just an assistant</li>
<li>You bring structure to ambiguity and calm to chaos</li>
<li>You anticipate needs before executives articulate them</li>
<li>You are trusted with the most sensitive information</li>
<li>You have a bias for action and thrive under pressure</li>
</ul>
The California annual base salary for this role is currently $100,000 - $130,000 Pay Grades are determined by role, level, location, and alignment with market data. Individual pay will be determined on a case-by-case basis and may vary based on the following considerations: interviews and an assessment of several factors that are unique to each candidate, job-related skills, relevant education and experience, certifications, abilities of the candidate and internal equity.<div><div> 
ITAR Compliance:</div>
<div>To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.</div>
<div></div>
<div>Equal Employment Opportunity:</div>
<div>Inversion provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, gender identity, sexual orientation, national origin, veteran status, or disability.
</div>
<div></div><div>Inversion collects and processes personal data in accordance with applicable data protection laws. If you are a US Job Applicant see the CCPA Privacy Policy Notice for further details.</div></div></div>

Senior Executive Assistant to the CEO

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 
 
 We&rsquo;re looking for a highly proactive Administrative Assistant to partner with senior HR and Talent leaders at Netflix, keeping them two steps ahead in a fast-moving, global environment. If you love anticipating needs, creating structure out of complexity, and taking pride in flawless execution, this role will put you at the center of our people and talent work. You are energized by enabling others, passionate about operational excellence, and hold a high bar for your own work.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Proactively manage complex calendars for multiple executives and leaders across time zones, aligning time with key business, team, and broader Talent priorities.
 </li>
 <li>
 Own high-volume meeting support (all-hands, leadership reviews, cross-functional sessions): scheduling, agendas, logistics, note-taking, and tracking follow-ups and actions.
 </li>
 <li>
 Coordinate domestic and international travel and process accurate, timely expense reports.
 </li>
 <li>
 Prepare materials for meetings and off-sites (agendas, decks, pre-reads, securing logistics) and ensure leaders are set up with the right context in advance.
 </li>
 <li>
 Anticipate operational needs and identify opportunities to innovate, streamline processes, tools, and routines for HRBPs and Talent leaders.
 </li>
 <li>
 Pull and organize basic reports and trackers (e.g., from HR systems or spreadsheets) to support visibility into key metrics, timelines, and Talent programs.
 </li>
 <li>
 Maintain and optimize team tools: shared drives, trackers, distribution lists, Google Groups, team org chart, Slack channels, and other communication channels.
 </li>
 <li>
 Assist with planning and executing team events and off-sites, including vendor/venue sourcing, logistics, and on-site execution support.
 </li>
 <li>
 Support executive-ready presentation deck development and end-to-end meeting preparation (content, logistics, and follow-up materials).
 </li>
 <li>
 Partner on the creation and refinement of presentations and materials for key talent and business discussions.
 </li>
 <li>
 Manage ad hoc data, reporting, and project requests to deliver insights that support talent planning and decision-making.
 </li>
 <li>
 Liaise with Workplace to support in-office space planning and team setup as needed.
 </li>
 <li>
 Handle ad hoc projects and sensitive information with professionalism, discretion, and sound judgment.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 4+ years as an administrative or executive assistant supporting multiple leaders, ideally in a fast-paced, global, matrixed environment.
 </li>
 <li>
 Experience supporting Human Resources or Talent leaders preferred; interest in HR/people-related work is a plus.
 </li>
 <li>
 Demonstrated ability to anticipate needs, take initiative, be self-motivated, and drive work forward with minimal direction.
 </li>
 <li>
 Strong executive-level written and verbal communication skills.
 </li>
 <li>
 Highly organized, detail-obsessed, and comfortable juggling multiple priorities and stakeholders at once.
 </li>
 <li>
 Comfort pulling reports and working with basic data (e.g., spreadsheets, dashboards); strong Google Suite skills required (Calendar, Docs, Sheets, Slides, Drive).
 </li>
 <li>
 Proven ability to handle confidential information and sensitive topics with discretion.
 </li>
 <li>
 Responsive and able to work effectively across multiple time zones and cultures.
 
 
 </li>
 </ul>
 Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $38.46 - $71.39.
 
 
 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
 
 
 Netflix is a unique culture and environment. Learn more here.
 
 
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 
 
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
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Administrative Assistant, HR (MarComms)

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