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administrative assistant legal and compliance

Motorola Solutions

<div><h2 class="jobSectionHeader">Company Overview
</h2>At Motorola Solutions, we believe that everything starts with our people. We&rsquo;re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that&rsquo;s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future. 
<h2 class="jobSectionHeader"> 
Department Overview
</h2>Silvus Technologies, a leading provider of advanced MANET and MIMO communications systems, is reshaping mesh network technology for mission-critical applications &ndash; on the ground, in the air and at sea. Its battle-proven StreamCaster family of MANET radios and proprietary MN-MIMO waveform provides the vital communications link for defense, law enforcement and public safety agencies around the world, and in the toughest operational environments.
 
 
With deep roots in DARPA research, Silvus Technologies develops world-class advanced communications technologies that are reshaping the tactical communications landscape. From pure line-of-sight to extreme non-line-of-sight, Silvus radios form a self-healing, self-forming mesh network, enabling secure and reliable connectivity, including video and high-bandwidth data
 
 
Silvus Technologies is a wholly owned subsidiary of Motorola Solutions, Inc.
<h2 class="jobSectionHeader"> 
Job Description
</h2>Would you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of &ldquo; Keeping Our Heroes Connected &rdquo;?
THE OPPORTUNITY
Silvus is seeking an Administrative Assistant for Legal and Compliance who will report to the Director of Legal. The successful individual in this role provides dedicated administrative and operational support to the Director of Legal and the broader Legal and Compliance team, managing complex scheduling, travel, expenses, and cross-functional coordination in a fast-moving environment. 
This position is based at Silvus Technologies&rsquo; headquarters in the heart of vibrant West Los Angeles, CA, and is on a hybrid schedule. A minimum of 3 days onsite per week is expected. On-site days are Mondays, Wednesdays, and Thursdays.
The following is a list of at least some of the current essential job functions of the position. Management may a ssign or reassign duties and responsibilities at any time at its discretion. 
ROLE AND RESPONSIBILITIES
<ul><li>Manage complex calendars and scheduling for the Director of Legal and other Legal and Compliance team members, including protecting time and minimizing scheduling friction.
</li><li>Coordinate domestic and international travel, itineraries, and logistics for business trips, meetings, and external engagements.
</li><li>Manage expense tracking, reconciliation, and administrative documentation with a high degree of accuracy.
</li><li>Partner with internal and external stakeholders such as finance, engineering and vendors to support documentation, signatures (notary), and operational follow-through.
</li><li>Handle a wide range of administrative and ad hoc support tasks, including stepping in wherever needed to keep day-to-day operations running smoothly.
</li><li>Use all computer programs relevant to the position to support development of centralized contract repository, presentations, such as tracking and charting metrics data, and to perform data entry.
</li><li>Perform other related duties of which the above are representative.
</li></ul>REQUIRED QUALIFICATIONS
<ul><li>Bachelor&rsquo;s degree in business administration, communications, or a related field .
</li><li>3+ years of experience as an Administrative Assistant in a fast-paced, high-growth startup or similarly dynamic environment.
</li><li>Highly responsive, resourceful, and quick to learn, with strong problem-solving skills and a demonstrated growth mindset.
</li><li>Exceptionally detail-oriented and execution-focused, with the ability to deliver high-quality work and earn trust quickly.
</li><li>Strong judgment and discretion, with the ability to operate independently while knowing when to escalate or seek input.
</li><li>Maintain confidentiality with sensitive information.
</li><li>Able to move quickly with a strong sense of urgency and ownership.
</li><li>Advanced proficiency in Google Workspace applications
</li><li>Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
</li><li>All employment is contingent upon the successful clearance of a background check and drug test.
</li></ul>PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES
<ul><li>Primary preferred qualification: Contracting and Document control - demonstrated ability to manage high-volume, detailed sensitive legal workflows.
</li><li>Ability to maintain and manage schedules: Tracking obligations, expirations and compliance documentation.
</li><li>Cross-functional Communication and Business Judgment: Communicate clearly and concisely with non-legal stakeholders.
</li><li>Ability to triage requests, prioritize them based on business impact and exercise keen judgment to escalate issues appropriately.
</li></ul>WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
<ul><li>Office environment.
</li><li>Lift up to 20 lbs. 
</li></ul>COMPENSATION: $31.25 - $36.06 / hourly
The pay range is NOT a guarantee. It is based on market research and peer data and will vary depending on the candidate&rsquo;s experience and qualifications .
NOTE - As a US Federal Contractor, Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen). Stricter U.S. Citizen ONLY requirements (needed for some Engineering or R&amp;D roles) will be included in the Required Qualifications section of the posted position. This does NOT apply to international positions; only job postings for positions located in the US.
All employment is contingent upon the successful clearance of a background check and drug test. 
<h2 class="jobSectionHeader"> 
Basic Requirements
</h2><ul><li>Bachelor&rsquo;s degree in business administration, communications, or a related field .
</li><li>3+ years of experience as an Administrative Assistant in a fast-paced, high-growth startup or similarly dynamic environment.
</li><li>Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
</li><li>All employment is contingent upon the successful clearance of a background check and drug test. 
</li></ul><h2 class="jobSectionHeader"> 
Travel Requirements
</h2>None
<h2 class="jobSectionHeader"> 
Relocation Provided
</h2>None
<h2 class="jobSectionHeader"> 
Position Type
</h2>Experienced
<h2 class="jobSectionHeader"> 
Referral Payment Plan
</h2>Yes
Our U.S. Benefits include:
<ul><li>Incentive Bonus Plans
</li><li>Medical, Dental, Vision benefits
</li><li>401K with Company Match
</li><li>10 Paid Holidays
</li><li>Generous Paid Time Off Packages
</li><li>Employee Stock Purchase Plan
</li><li>Paid Parental &amp; Family Leave
</li><li>and more! 
</li></ul> 
EEO Statement
Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.
We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you&rsquo;d like to join our team but feel that you don&rsquo;t quite meet all of the preferred skills, we&rsquo;d still love to hear why you think you&rsquo;d be a great addition to our team.
We&rsquo;re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.</div>

Administrative Assistant, Legal and Compliance

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 
 
 We are seeking an experienced Administrative Assistant to support our executives at Netflix in Los Angeles. This role will report to two leaders and support their teams in Music Business and Legal Affairs and Music Data, Technology, and Rights (both part of the Studio Affairs Legal organization). This team works cross-functionally, impacting many areas of our business.
 
 
 A successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities. They will need to have strong organizational skills and unwavering attention to detail at all times, as well as an interest in coordinating projects, planning team activities, and events. This is a demanding and fast-moving position that requires someone who is calm, exercises good judgment, prioritizes competing tasks, collaborates easily across teams, and anticipates needs before they arise.
 
 
 
 Specific Responsibilities Include, But Are Not Limited To
 
 
 
 <ul>
 <li>
 Maintain calendars for 2-4 executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
 </li>
 <li>
 Assist other team members with calendaring, as needed
 </li>
 <li>
 Process expenses and expense reports
 </li>
 <li>
 Prepare presentation decks, memos, executive level documents
 </li>
 <li>
 Coordinate travel arrangements, both domestically and internationally.
 </li>
 <li>
 Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
 </li>
 <li>
 Assist with onboarding new hire tasks for this team
 </li>
 <li>
 Coordinate cross-functional projects and initiatives, from scheduling and prepping working groups to tracking action items and deadlines.
 </li>
 <li>
 Support internal and external meeting and stakeholder management, including agendas, pre-reads, documentation, and follow-through.
 </li>
 <li>
 Coordinate with external partners and vendors on scheduling, document exchange, and follow-ups tied to team priorities.
 </li>
 <li>
 Other administrative tasks, as assigned
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 5+ years as an executive/administrative assistant
 </li>
 <li>
 Experience working within the legal space and the ability to be discreet and maintain confidential information
 </li>
 <li>
 Experience coordinating projects or programs, including tracking action items, timelines, and deliverables across multiple stakeholders.
 </li>
 <li>
 Proficiency in Google Preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
 </li>
 <li>
 Strong written and verbal communication skills and the ability to build relationships and navigate with colleagues and other admins cross-functionally
 </li>
 <li>
 Attention to detail and the ability to take initiative and provide feedback to support the fast-paced team
 </li>
 <li>
 Understanding how to multitask, prioritize, and respond accordingly
 </li>
 <li>
 Team player who operates in a fast-paced, team-oriented setting
 </li>
 <li>
 Event organization experience
 </li>
 <li>
 Comfort working with external partners and vendors, managing communications, and following through professionally
 
 
 </li>
 </ul>
 The role is based out of our Los Angeles office. There is an in-office expectation of 3 days a week on Tuesday through Thursday.
 
 
 Generally, our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $38.46 - $71.39.
 
 
 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
 
 
 Netflix is a unique culture and environment. Learn more here.
 
 
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 
 
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>

Administrative Assistant, Business & Legal Affairs - Music

Strategic Legal Practices

<div>Strategic Legal Practices is seeking a full-time Attorney Resource Group Assistant. The ARG Assistant supports the attorneys in delivering the highest level of service to our clients. As a contributing team member, the ARG specialist is pro-active in balancing multiple assignments. They take personal responsibility for the quality and timeliness of their work product while contributing to the team and maintaining confidentiality.
Responsibilities may include, but are not limited to:<ul><li>
Creates, edits, formats, and proofreads legal documents, spreadsheets, and presentations, ensuring accuracy and consistency across all materials</li><li>
Reviews and edits documents to ensure compliance with applicable federal and state jurisdictional rules and procedures</li><li>
Prepares legal documents for court filing and electronic filing</li><li>
Makes and manages hearing reservations, coordinating with court systems and attorney calendars</li><li>
Edit/proofread documents</li><li>
Promptly responds to attorney requests via written, verbal, or electronic communication</li><li>
Effectively and efficiently manages work and information requests, including document management, scheduling, and coordination of Firm resources</li><li>
Helps attorneys and team members apply new technology to improve efficiency and quality of work product</li><li>
Hands off work with detailed instructions to team members so that the work product is not compromised</li><li>
Smoothly handles multiple demands and shifting priorities across all Firm offices</li><li>
Perform other responsibilities as assigned</li></ul> 

Requirements 
Qualifications:<ul><li>
Experience in a legal environment or professional services preferred</li><li>
Adequate knowledge of general office equipment and software operating systems</li><li>
Strong communication skills (verbal and written) with the ability to develop positive working relationships (in-person and virtually)</li><li>
Meticulous attention to detail and accuracy</li><li>
Ability to manage multiple tasks with effective organizational skills</li><li>
Proven problem solving, critical thinking, and decision-making skills</li><li>
Ability to receive detailed information through oral and written communication</li><li>
Ability to use a computer monitor, read, create, proofread and transcribe documents</li><li>
Ability to work in a high-pressure deadline driven environment</li><li>
Ability to prioritize and handle multiple projects, with a willingness to accept ownership of projects and be successful in driving project and daily tasks, to a successful conclusion</li></ul>
Experience:<ul><li>
1-2 years related experience</li><li>
Prior experience working in a high-volume law firm preferred</li><li>
BA degree preferred</li></ul> 

Benefits 
We&rsquo;re committed to supporting the well-being and success of our team through a robust and thoughtfully designed benefits package, including:<ul><li><ul><li>
401(k) with Employer Match &ndash; Plan for your future with confidence and company support.</li><li>
Health, Dental, and Vision Insurance &ndash; Comprehensive coverage to keep you and your family healthy.</li><li>
Short-Term, Long-Term Disability &amp; Life Insurance &ndash; Financial protection for life&rsquo;s unexpected events.</li><li>
Paid Parking &ndash; Convenient and covered, so you can focus on your day.</li><li>
Generous Paid Time Off &ndash; Ample time to rest, recharge, and take care of personal matters.</li><li>
Employee Referral Program &ndash; Earn rewards for introducing talented individuals to our team.</li><li>
Employee Assistance Program (EAP) &ndash; Confidential resources for personal and professional support.</li><li>
Employee Discount Program &ndash; Access to exclusive savings on a variety of products and services.</li><li>
$25-30/hr</li></ul></li></ul></div>

Attorney Resource Group (ARG) Assistant

Thebes USA

Job Overview Thebes USA, the U.S. office of the international advisory and consulting firm Thebes Consult, is seeking a meticulous and reliable Remote Data Entry Clerk to join our team. This is a Full-Time, work-from-home position for candidates based in the United States. As a key member of our administrative team, you will be responsible for accurately inputting and managing critical data that supports our specialised legal, regulatory, investment, and compliance advisory services. The ideal candidate is a self-motivated individual with exceptional attention to detail and a commitment to maintaining data integrity and confidentiality. This role offers a competitive hourly rate of $25.00 - $40.00 USD. Responsibilities * Accurately and efficiently enter a high volume of data from various sources into our databases and computer systems. * Verify the accuracy and completeness of data by comparing it to source documents, identifying and correcting any errors. * Review documents for deficiencies or errors, resolving discrepancies by using standard procedures or escalating issues to the relevant team member. * Maintain the confidentiality and security of all company and client information. * Generate reports, store completed work in designated locations, and perform regular backups to ensure data preservation. * Organise and file information to ensure it remains easily accessible for our advisory teams. * Comply with data integrity and security policies to support our firm's compliance standards. Qualifications * Proven experience in a data entry role or a similar position. * Excellent typing speed and accuracy with a high level of attention to detail. * Proficiency in Microsoft Office Suite, particularly MS Excel and MS Word. * Familiarity with administrative duties and data management procedures. * Strong organisational and time management skills, with the ability to work independently in a remote environment. * Excellent written and verbal communication skills. * Ability to handle sensitive and confidential information with the utmost discretion. * A high school diploma or equivalent is required.

Remote Data Entry Clerk – (Work From Home)

Stratus Hydration, Inc.

Job Overview Stratus Hydration, Inc. is a forward-thinking company dedicated to providing innovative hydration solutions for health-conscious consumers. We specialise in a range of high-quality, sustainable products designed to support active lifestyles and promote overall wellness. We are currently seeking a highly organised and self-motivated Remote Virtual Assistant to join our team on a full-time basis. The ideal candidate will provide comprehensive administrative support to ensure our operations run smoothly and efficiently. This is a remote position based in the United States, offering the flexibility to work from your own dedicated home office. Position: Remote Virtual Assistant Employment Type: Full-Time Compensation: $34.00 - $36.00 USD per hour Responsibilities As a Virtual Assistant, you will be an integral part of our team, responsible for a wide range of administrative and support tasks. Your key duties will include: - Managing calendars, scheduling appointments, and coordinating meetings for senior staff. - Handling email correspondence, filtering messages, and responding to enquiries in a professional and timely manner. - Preparing and organising documents, reports, and presentations. - Performing data entry and maintaining company databases and filing systems. - Assisting with basic social media tasks, such as scheduling posts and monitoring engagement. - Conducting online research to support various company projects and initiatives. - Providing general administrative support to help streamline our day-to-day operations. Qualifications We are looking for a candidate who is proactive, reliable, and possesses excellent communication skills. The required qualifications include: - Proven experience working as a Virtual Assistant or in a similar administrative role. - Exceptional written and verbal communication skills. - Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. - Excellent organisational and time-management skills with the ability to prioritise tasks effectively. - The ability to work independently with minimal supervision and a high degree of discretion. - A reliable high-speed internet connection and a suitable home office setup. - Experience within the health, wellness, or consumer goods industry is highly desirable but not essential.

Remote Virtual Assistant

Sage Society

Job OverviewWe are seeking a dynamic and organized Receptionist/Office Assistant to join our team! We are a long-established fine wine specialist catering to wine collectors and wine storage in West Los Angeles looking to hire a full time or part time Receptionist/Administrative Assistant. The ideal candidate would be providing exceptional customer service while managing various administrative tasks. This role requires strong Mac skills, organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Proficiency in office management software and excellent communication skills are essential for success in this position. Full time position is Tuesday through Saturday 10am to 6pm. Part time position is Mondays and Saturdays and one or two additional optional days from 10am to 6pm.Required skills:<ul><li>Mac Computer savvy: required</li><li>Shopify backend experience: required</li><li>Manage multi-line phone systems, directing calls appropriately and taking messages as needed.</li><li>Perform data entry, filing, and clerical duties to support office operations.</li><li>Provide customer support by addressing inquiries and resolving issues promptly.</li><li>Handle confidential information with discretion.</li><li>Shopify backend experience preferred</li><li>Must know how to use Word, Excel, Pages, Numbers, Google Docs</li><li>Fast learner</li><li>Strong organizational and multi-tasking skills</li><li>Able to provide high level detail service to clients</li><li>Some wine knowledge preferred but not required</li><li>Strong work ethics</li><li>Honesty</li><li>Treat all situations with discretion and confidentiality</li><li>Must be able to pass full background check</li><li>Office maintenance</li><li>Help with events</li></ul>Experience<ul><li>Previous experience in a front desk or receptionist role is preferred.</li><li>Familiarity with multi-line phone systems and office management practices is essential.</li><li>Strong Mac computer skills with proficiency and Google Workspace.</li><li>Excellent organizational skills with the ability to manage time effectively and prioritize tasks.</li><li>Strong typing skills with attention to detail for accurate data entry.</li><li>Background in administrative support or personal assistant roles will be considered beneficial. We invite qualified candidates who are eager to contribute positively to our team to apply for this exciting opportunity.</li></ul>Position has a 90 day probationary period. Send your resumes. Include education, work history, and your contact information.Pay: $22.00 - $25.00 per hourBenefits:<ul><li>Paid time off</li></ul>Application Question(s):<ul><li>Please briefly explain related work experience</li></ul>Experience:<ul><li>MacOS Server: 3 years (Required)</li><li>receptionist/office assistant : 1 year (Required)</li><li>E-commerce: 2 years (Preferred)</li></ul>Work Location: In person

Receptionist/Office Assistant

LA World Construction

Job OverviewWe are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive approach to managing a busy office environment. Your expertise will help foster an efficient workplace where productivity and professionalism thrive. This paid position is perfect for someone eager to grow their administrative skills in a fast-paced setting.Duties<ul><li>Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy</li><li>Perform data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace</li><li>Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents</li><li>Assist with calendar management and scheduling appointments for staff and executives</li><li>Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and basic financial record keeping</li><li>Provide exceptional customer service by responding promptly to inquiries via phone, email, or in person</li><li>Proofread correspondence, reports, and other documents to ensure clarity and accuracy</li><li>Coordinate office supplies procurement and manage inventory levels to keep the office well-stocked</li><li>Support office management tasks such as organizing meetings, preparing agendas, and taking minutes</li></ul>Experience<ul><li>Previous office experience or administrative support roles demonstrating strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Experience with QuickBooks or other bookkeeping software preferred</li><li>Excellent typing speed and computer literacy with technical proficiency in office productivity tools</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment</li><li>Bilingual abilities are a plus for communicating with diverse clients and team members</li><li>Prior experience as a receptionist or personal assistant is advantageous</li><li>Knowledge of clerical procedures including filing, proofreading, and data entry</li><li>Demonstrated customer service skills with professional phone etiquette and front desk experience</li></ul>Join us in creating an efficient, welcoming office environment where your organizational talents can shine! This role offers an engaging opportunity to develop your administrative expertise while supporting our team&rsquo;s success.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90095

Administrative Assistant

Explore 125+ Administrative assistant legal and compliance in Los Angeles this August. Find roles across top companies and apply now to boost your career.