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administrative assistant (entry level)

administrative assistant, business & legal affairs - music Jobs in Los Angeles

administrative assistant legal and compliance

Motorola Solutions

<div><h2 class="jobSectionHeader"><b>Company Overview
</b></h2><p>At Motorola Solutions, we believe that everything starts with our people. We&rsquo;re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that&rsquo;s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.</p><br>
<h2 class="jobSectionHeader"><br>
<b>Department Overview
</b></h2>Silvus Technologies, a leading provider of advanced MANET and MIMO communications systems, is reshaping mesh network technology for mission-critical applications &ndash; on the ground, in the air and at sea. Its battle-proven StreamCaster family of MANET radios and proprietary MN-MIMO waveform provides the vital communications link for defense, law enforcement and public safety agencies around the world, and in the toughest operational environments.
<br>
<br>
With deep roots in DARPA research, Silvus Technologies develops world-class advanced communications technologies that are reshaping the tactical communications landscape. From pure line-of-sight to extreme non-line-of-sight, Silvus radios form a self-healing, self-forming mesh network, enabling secure and reliable connectivity, including video and high-bandwidth data
<br>
<br>
Silvus Technologies is a wholly owned subsidiary of Motorola Solutions, Inc.
<h2 class="jobSectionHeader"><br>
<b>Job Description
</b></h2><p><i>Would you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of &ldquo; </i>Keeping Our Heroes Connected <i>&rdquo;?
</i></p><p></p><p><b>THE OPPORTUNITY
</b></p><p></p><p>Silvus is seeking an <b><i>Administrative Assistant for Legal and Compliance </i></b>who will report to the <i>Director of Legal. </i>The successful individual in this role provides dedicated administrative and operational support to the Director of Legal and the broader Legal and Compliance team, managing complex scheduling, travel, expenses, and cross-functional coordination in a fast-moving environment.</p><br>
<p></p><p>This position is based at Silvus Technologies&rsquo; headquarters in the heart of vibrant West Los Angeles, CA, and is on a hybrid schedule. A minimum of 3 days onsite per week is expected. On-site days are Mondays, Wednesdays, and Thursdays.
</p><p></p><p>The following is a list of at least some of the current essential job functions of the position. Management may a <b>ssign or reassign duties and responsibilities at any time at its discretion.</b><b><br>
</b></p><p></p><p><b>ROLE AND RESPONSIBILITIES
</b></p><ul><li><p>Manage complex calendars and scheduling for the Director of Legal and other Legal and Compliance team members, including protecting time and minimizing scheduling friction.
</p></li><li><p>Coordinate domestic and international travel, itineraries, and logistics for business trips, meetings, and external engagements.
</p></li><li><p>Manage expense tracking, reconciliation, and administrative documentation with a high degree of accuracy.
</p></li><li><p>Partner with internal and external stakeholders such as finance, engineering and vendors to support documentation, signatures (notary), and operational follow-through.
</p></li><li><p>Handle a wide range of administrative and ad hoc support tasks, including stepping in wherever needed to keep day-to-day operations running smoothly.
</p></li><li><p>Use all computer programs relevant to the position to support development of centralized contract repository, presentations, such as tracking and charting metrics data, and to perform data entry.
</p></li><li><p>Perform other related duties of which the above are representative.
</p></li></ul><p></p><p><b>REQUIRED QUALIFICATIONS
</b></p><ul><li><p>Bachelor&rsquo;s degree in business administration, communications, or a related field <i>.
</i></p></li><li><p>3+ years of experience as an Administrative Assistant in a fast-paced, high-growth startup or similarly dynamic environment.
</p></li><li><p>Highly responsive, resourceful, and quick to learn, with strong problem-solving skills and a demonstrated growth mindset.
</p></li><li><p>Exceptionally detail-oriented and execution-focused, with the ability to deliver high-quality work and earn trust quickly.
</p></li><li><p>Strong judgment and discretion, with the ability to operate independently while knowing when to escalate or seek input.
</p></li><li><p>Maintain confidentiality with sensitive information.
</p></li><li><p>Able to move quickly with a strong sense of urgency and ownership.
</p></li><li><p>Advanced proficiency in Google Workspace applications
</p></li><li><p><b>Must be a U.S. Person </b><b>(U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
</b></p></li><li><p><b>All employment is contingent upon the successful clearance of a background check and drug test.
</b></p></li></ul><p></p><p><b>PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES
</b></p><ul><li><p>Primary preferred qualification: Contracting and Document control - demonstrated ability to manage high-volume, detailed sensitive legal workflows.
</p></li><li><p>Ability to maintain and manage schedules: Tracking obligations, expirations and compliance documentation.
</p></li><li><p>Cross-functional Communication and Business Judgment: Communicate clearly and concisely with non-legal stakeholders.
</p></li><li><p>Ability to triage requests, prioritize them based on business impact and exercise keen judgment to escalate issues appropriately.
</p></li></ul><p></p><p><b>WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
</b></p><ul><li><p>Office environment.
</p></li><li><p>Lift up to 20 lbs.</p><br>
</li></ul><p></p><p><b>COMPENSATION: </b>$31.25 - $36.06 / hourly
</p><p></p><p>The pay range is NOT a guarantee. It is based on market research and peer data and will vary depending on the candidate&rsquo;s experience and qualifications <b>.
</b></p><p></p><p><b>NOTE - As a US Federal Contractor, Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen). Stricter U.S. Citizen ONLY requirements (needed for some Engineering or R&amp;D roles) will be included in the Required Qualifications section of the posted position. This does NOT apply to international positions; only job postings for positions located in the US.
</b></p><p></p><p><b>All employment is contingent upon the successful clearance of a background check and drug test.<br>
</b></p><h2 class="jobSectionHeader"><br>
<b>Basic Requirements
</b></h2><ul><li><p>Bachelor&rsquo;s degree in business administration, communications, or a related field <i>.
</i></p></li><li><p>3+ years of experience as an Administrative Assistant in a fast-paced, high-growth startup or similarly dynamic environment.
</p></li><li><p><b>Must be a U.S. Person </b><b>(U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
</b></p></li><li><p><b>All employment is contingent upon the successful clearance of a background check and drug test.<br>
</b></p></li></ul><h2 class="jobSectionHeader"><br>
<b>Travel Requirements
</b></h2>None
<h2 class="jobSectionHeader"><br>
<b>Relocation Provided
</b></h2>None
<h2 class="jobSectionHeader"><br>
<b>Position Type
</b></h2>Experienced
<h2 class="jobSectionHeader"><br>
<b>Referral Payment Plan
</b></h2>Yes
<p></p><p><b>Our U.S. Benefits include:
</b></p><ul><li><p>Incentive Bonus Plans</p>
</li><li><p>Medical, Dental, Vision benefits</p>
</li><li><p>401K with Company Match</p>
</li><li><p>10 Paid Holidays</p>
</li><li><p>Generous Paid Time Off Packages</p>
</li><li><p>Employee Stock Purchase Plan</p>
</li><li><p>Paid Parental &amp; Family Leave</p>
</li><li><p>and more!</p><br>
</li></ul><p><br>
<b><i>EEO Statement
</i></b></p><p></p><p>Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.
</p><p></p><p>We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you&rsquo;d like to join our team but feel that you don&rsquo;t quite meet all of the preferred skills, we&rsquo;d still love to hear why you think you&rsquo;d be a great addition to our team.
</p><p></p><p>We&rsquo;re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.</p></div><p></p>

Administrative Assistant, Legal and Compliance

Husch Blackwell LLP

<div><p>Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.</p>
<p>
At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.</p>
<p>
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our <b>Client Delivery Specialist (Commercial Litigation Legal Assistant)</b> position in our <b>Los Angeles, CA </b>office. This position will work 2 days onsite and 3 days remote.</p>
<p>
The <b>Client Delivery Specialist (Commercial Litigation Legal Assistant)</b> serves as the primary operational partner for assigned attorneys within a practice. This role manages workflow execution, cross-functional coordination, and administrative support while reducing attorney project-management burden. Specialists maintain direct responsibility for attorney relationships, matter completion, and coordination across operational teams. Essential job functions include:</p>
<p><i>
Strategic Workflow Ownership</i></p>
<ul>
<li>Manages full lifecycle workflow for assigned attorneys.</li>
<li>Proactively anticipates the needs of attorneys, manages priorities, and resolves administrative challenges with minimal supervision.</li>
<li>Coordinates and tracks ongoing projects to ensure deadlines and deliverables are met; monitors milestones; updates status reports; communicates progress; and assists with project plans, timelines, and resource allocation.</li>
<li>Handles special projects and other duties as assigned to support the efficiency and success of the attorneys&rsquo; practices.</li>
<li>Effectively uses workflow management software to log and manage workflow.</li>
</ul>
<p><i>Conflicts, NBI &amp; Engagement Process Leadership</i></p>
<ul>
<li>Prepares and processes new matter forms, requests conflict checks, and opens new files.</li>
<li>Coordinate intake and engagement processes, maintain documentation, and reduce repetitive attorney involvement.</li>
</ul>
<p><i>Billing, Collections &amp; Financial Coordination</i></p>
<ul>
<li>Assists attorneys with tracking and monitoring alternative fee arrangements.</li>
<li>Assists attorneys with automation, tracking, and monitoring of matter budgets.</li>
<li>Partner with the billing team to oversee time entry, billing inquiries, and collections.</li>
</ul>
<p><i>Client &amp; Cross-Functional Coordination</i></p>
<ul>
<li>Coordinates client communications, manages sensitive information, and serves as a liaison between attorneys, clients, and internal departments.</li>
</ul>
<p><i>Email &amp; Administrative Optimization</i></p>
<ul>
<li>Proactively manages attorneys&rsquo; inboxes, prioritizing and flagging urgent communications; drafts, reviews, and responds to emails on behalf of attorneys as directed; and organizes/archives correspondence for easy retrieval.</li>
<li>Provides general administrative support: Maintains attorney contacts; tracks requirements and activity related to CLE and memberships.</li>
<li>Provides general administrative support as needed, including operating office equipment (PCs, printers, phones, copiers, facsimiles, and typewriters).</li>
<li>Conducts all business in a confidential manner; copes successfully with demands from timekeepers, remaining calm under pressure.</li>
<li>Reviews and routes incoming mail and fax communications; prepares and processes outgoing mail and faxes; arranges specialized mail or messenger services as required; and ensures attachments, exhibits, and enclosures are included.</li>
<li>Assists in coordinating attorneys&rsquo; calendars and meeting arrangements; makes travel arrangements and prepares itineraries.</li>
</ul>
<p><i>Document &amp; Matter Management</i></p>
<ul>
<li>Prepares, edits, formats, and proofreads legal documents, correspondence, and presentations with a high degree of accuracy; manages version control, file organization, and secure document storage in compliance with firm policies; and facilitates the execution, filing, and distribution of legal documents.</li>
<li>Types, transcribes, revises, and proofreads legal documents accurately; prioritizes assignments; and meets specific deadlines on projects.</li>
</ul>
<p><i>Practice Alignment &amp; Institutional Knowledge</i></p>
<ul>
<li>Shows proficiency in the assigned Practice Specialty Center (practice-group-specific duties as they relate to the PSC).</li>
<li>Takes personal responsibility for regularly exchanging information, documenting workflows for coverage that support attorney preferences, and sharing training tips with team members for maximum job effectiveness.</li>
</ul>
<p><i>Delegation &amp; Team Leverage</i></p>
<ul>
<li>Demonstrates effective teamwork and communication with team members and all Firm personnel; participates in regular team meetings to discuss current projects and workflow.</li>
<li>Delegates specific tasks to other teams, as appropriate, to ensure coverage, timely completion, and quality control.</li>
</ul>
<p><i>Technology, AI &amp; Upskilling</i></p>
<ul>
<li>Identify opportunities for process improvements.</li>
<li>Leverages automation and dashboards to improve tracking, organization, and execution of work.</li>
<li>Participate in applicable AI and technology related trainings to maintain proficiency in related tools and services.</li>
<li>Research emerging tools and best practices and recommends process improvements to streamline workflows, increase accuracy, and enhance service delivery.</li></ul><br>
<p></p>
<p><b>
POSITION REQUIREMENTS</b></p>
<ul>
<li>Bachelor's degree with major coursework in a related field; or commensurate professional and educational experience required.</li>
<li>5+ years relevant experience providing comprehensive support to organizational leadership, preferably in a professional services environment.</li>
<li>3+ years relevant legal assistance experience required.</li>
<li>Advanced proficiency in Microsoft Office Suite.</li>
<li>Demonstrated ability to proactively identify issues, propose solutions, and drive work to resolution with minimal direction.</li>
<li>Strong communication skills, including providing concise, solutions-oriented status updates and recommendations to attorneys and other stakeholders.</li>
<li>Ability to handle confidential information of highest level.</li>
<li>Minimum typing speed of 60 wpm; previous transcription experience preferred.</li>
<li>Exercise discretion, judgment, and composure.</li>
<li>Proactive Problem-Solving &ndash; Anticipate and resolve before escalation</li>
<li>Judgment &amp; Discretion &ndash; Navigate complexity with senior stakeholders</li>
<li>Workflow Management &ndash; Own full lifecycle with accountability</li>
<li>Communication &ndash; Clear, concise, solution-focused</li>
<li>Business Partnership &ndash; Service mindset with strategic value-add</li>
<li>Technology Proficiency &ndash; AI, automation, continuous upskilling</li>
<li>Organizational Excellence &ndash; Detail-oriented, multi-tasking across portfolios</li>
<li>Accountability &ndash; Follow-through and ownership</li>
<li>Relationship Management &ndash; Build trust across all levels</li>
<li>Adaptability &ndash; Thrive in dynamic, high-pressure environments</li></ul><br>
<p></p>
<p><i>
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. If you need assistance to accommodate a disability, please contact HR.</i></p><br>
<p></p>
<p><b>
COMPENSATION &amp; BENEFITS</b></p>
<p>
Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in the state of California are as follows:</p>
<ul>
<li>State of California: $63,000-$128,000</li>
</ul>
<p>The above salaries do not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more.</p>
<p>
Please include a cover letter and resume when applying.</p>
<p>
EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.</p>
<p>
#LI-Onsite</p>
<p>
#LI-JV1</p><h4 class="jobSectionHeader"><b>
Experience</b></h4>
Required<ul><li>
Minimum typing speed of 60 wpm</li><li>
Proficiency in Microsoft Office Suite</li></ul>
Preferred<ul><li>
Strong communication skills</li><li>
3 year(s): Legal assistance experience</li><li>
5 year(s): Experience providing comprehensive support to organizational leadership</li></ul><h4 class="jobSectionHeader"><b>
Education</b></h4>
Preferred<ul><li>
Bachelors or better</li></ul><p>
Equal Opportunity Employer<br>
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</p></div>

Commercial Litigation Legal Assistant (Client Delivery Specialist)

Thebes USA

<p><strong>Job Overview</strong><br /><br />Thebes USA, the U.S. office of the international advisory and consulting firm Thebes Consult, is seeking a meticulous and reliable <strong>Remote Data Entry Clerk</strong> to join our team. This is a <strong>Full-Time</strong>, work-from-home position for candidates based in the United States. As a key member of our administrative team, you will be responsible for accurately inputting and managing critical data that supports our specialised legal, regulatory, investment, and compliance advisory services. The ideal candidate is a self-motivated individual with exceptional attention to detail and a commitment to maintaining data integrity and confidentiality.<br /><br />This role offers a competitive hourly rate of <strong>$25.00 - $40.00 USD</strong>.<br /><br /><strong>Responsibilities</strong><br /><br />* Accurately and efficiently enter a high volume of data from various sources into our databases and computer systems.<br />* Verify the accuracy and completeness of data by comparing it to source documents, identifying and correcting any errors.<br />* Review documents for deficiencies or errors, resolving discrepancies by using standard procedures or escalating issues to the relevant team member.<br />* Maintain the confidentiality and security of all company and client information.<br />* Generate reports, store completed work in designated locations, and perform regular backups to ensure data preservation.<br />* Organise and file information to ensure it remains easily accessible for our advisory teams.<br />* Comply with data integrity and security policies to support our firm's compliance standards.<br /><br /><strong>Qualifications</strong><br /><br />* Proven experience in a data entry role or a similar position.<br />* Excellent typing speed and accuracy with a high level of attention to detail.<br />* Proficiency in Microsoft Office Suite, particularly MS Excel and MS Word.<br />* Familiarity with administrative duties and data management procedures.<br />* Strong organisational and time management skills, with the ability to work independently in a remote environment.<br />* Excellent written and verbal communication skills.<br />* Ability to handle sensitive and confidential information with the utmost discretion.<br />* A high school diploma or equivalent is required.</p>

Remote Data Entry Clerk – (Work From Home)

California Central District Court

<div><div><h1 class="jobSectionHeader"><b>Job Details for Executive Assistant - Probation and Pretrial Services Office
</b></h1></div><div><div><div><div><div><div><div><div><div>Court Name/Organization </div><div>California Central District Court
</div></div><br>
<div><div>Overview of the Position </div><div>The U.S. District Court and the Probation and Pretrial Services Office is recruiting for an exceptional individual for our Executive Assistant position. This position is responsible for performing a variety of administrative, technical, and secretarial support services for members of the court unit&rsquo;s executive management team. The duties involve a wide range of responsibilities and areas, including managing, monitoring and facilitating timely communication with other agencies, including but not limited to Judges and their Courtroom Deputies, Probation and Pretrial Services Officers, U.S. Attorney&rsquo;s Office, the Federal Public Defender&rsquo;s Office, private attorneys and other agencies or individuals involved in the administration of criminal justice. The position is also responsible for maintaining courtroom calendars between judges and Probation to ensure adherence to courtroom proceedings. The job entails a high level of knowledge and complexity regarding court operations and court-required documentation. The Central District of California serves seven counties and has 28 authorized district judgeships, 11 senior judges, and 23 magistrate judges. The Probation and Pretrial Services Office consists of more than 280 employees spread among 11 office locations. Staff includes probation and pretrial services officers and clerical support positions. The workload in the district entails supervision of over 10,000 defendants, probationers, parolees, and persons on supervised release and the preparation of approximately 3,000 presentence investigations annually.
</div></div><br>
<div><div>Location </div><div>Los Angeles, CA
</div></div><br>
<div><div>Opening and Closing Dates </div><div>07/28/2026 - Open Until Filled
</div></div><br>
<div><div>Appointment Type </div><div>Permanent
</div></div><br>
<div><div>Classification Level/Grade </div><div>CL 26
</div></div><br>
<div><div>Salary </div><div>$63,388 - $103,018
</div></div><div></div><div><div>
</div></div><br>
<div><div>Announcement Number </div><div>26-55
</div></div><br>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description
</b></h2><div><p>Responsibilities include, but are not limited to, the following:
</p><ul><li>Develop and maintain various logs, tracking forms, spreadsheets, electronic files, and databases (i.e. Act, Sentry and Pacer) for the purpose of tracking statistics and data; prepare statistical tables and reports at the request of the Executive Management Team (EMT).
</li><li>Gather and analyze data for management studies to improve workflow, operating methods and to simplify processing procedures; write reports and make recommendations based on the findings of the studies to support executive decision-making. Generate standard reports from databases and computerized systems.
</li><li>Receives, screens and refers telephone calls and personal visitors. Answers inquiries and provides assistance to the public, maintaining the confidentiality of sensitive matters. At the direction of the EMT, disseminates pertinent information through electronic communication.
</li><li>Coordinate EMT meetings, training conferences, and district-wide events, including preparing agendas, briefing materials, taking and distributing minutes of proceedings and follow-up action items.
</li><li>Maintains and/or coordinates EMT&rsquo;s calendar. Arrange meetings and other events, including notification to participants and logistical coordination. Works with procurement personnel to arrange for the most economical travel and lodging for participants. Maintains calendars for district events, mandatory training, committee meetings, and organizational initiatives.
</li><li>Arrange travel, conference registrations, and prepare travel vouchers to the Chief U.S Probation Officer and EMT to ensure adherence to established policies and procedures.
</li><li>Maintains confidential personnel, budgetary, operational, and judicial information, exercising a high degree of discretion and ensuring compliance with Judiciary policies.
</li><li>Prepare correspondence, memoranda, reports, speeches, presentations, and other official documents. Maintain detailed correspondence control records. Prepare, proofread and edit materials for the executive management team&rsquo;s signatures. Check for accuracy, proper grammar, and spelling. Sign for EMT on various correspondence or forms as approved by executive management team,
</li><li>Receive, prioritize, maintain, update, track and route all incoming materials to the executive management team from within the court to appropriate individuals in the office. Receive, screen, and route incoming and outgoing mail to appropriate persons or offices; and process mail requiring special handling. Maintain office reference materials, such as administrative manuals, forms, bulletins, notices, etc.
</li><li>Assist in developing, tracking, and maintaining district administrative policies.
</li><li>Monitors executive assignments and special projects, ensuring deadlines are met and leadership is informed of project status and outstanding issues.
</li><li>Coordinate district-wide communications, including announcements, newsletters, recognition programs, and organizational updates.
</li><li>Maintain executive records, correspondence, and electronic filing systems to ensure accurate documentation and efficient retrieval of information.
</li><li>Arrange and coordinate conferences, meetings, training programs, award and court ceremonies, employee recognition events and official district functions. Employee events include the coordination and distribution of special event retirement achievement plaques and recognition materials.
</li><li>Provides administrative support for committees, strategic planning initiatives, accreditation efforts, and special district projects.
</li><li>Works with Human Resources to arrange all aspects of hiring and promotions including edits to announcements, coordination of panels, scheduling interview availability dates, arranging collection of supervisor feedback forms and completion of scoring sheets for interviews. Responsible for performing all preliminary background investigations for all new hires.
</li><li>Processes all background investigation materials and dissemination of the approvals at the direction of the Chief U.S. Probation Officer. Maintains spreadsheet to track and monitor all follow up items while maintaining strict confidentiality.
</li><li>Disseminate communications to appropriate managers, executives and peers and follow up on action items to ensure a comprehensive and coordinated response when required.
</li><li>Works closely with all court unit executives and the Probation and Pretrial Services Executive Management Team.
</li><li>Serve as liaison to judge&rsquo;s chambers and all other court support units, as well as to the Administrative Office and Federal Judicial Center.
</li><li>Provides suggestions and contributions to the Probation/Pretrial SharePoint including the uploading of materials and documents into several locations.
</li><li>May serve as the progress review hearing coordinator which includes communicating with the program District Judges, District Coordinators as well as the representing agencies (Assistant U.S. Attorney and Defense Counsel).
</li><li>Complete a mandatory 20 hours of work-related training.
</li><li>Perform other representative duties as assigned.
</li></ul></div></div><div><h2 class="jobSectionHeader"><b>Qualifications
</b></h2><div><p>Must be a U.S. citizen or eligible to work in the United States. Associate degree or equivalent. Applicant must have significant experience (minimum five years) in an executive administrative support capacity reporting directly to high-level executives. Professional appearance and manner required. Ability to understand and follow detailed instructions. Superior time management and organizational skills with attention to detail. Strong ability to communicate effectively (orally and in writing) with individuals with diverse backgrounds and establish rapport with staff, outside agencies, and collateral contacts. Exceptional ability to take accurate notes and summarize meetings, conferences, etc. Skill in writing, editing and proofreading documents for spelling, grammar, punctuation, style, abbreviations, and correct format. Strong knowledge and skills in use of personal computers and software applications to prepare reports, presentations and correspondence. Knowledge of automated/internet resources and systems available for conducting database searches and other similar activities. Ability to prioritize and organize work to meet established deadlines. Ability to consistently demonstrate sound ethics and judgment. Ability to maintain professionalism and confidentiality is critical. Skill in administrative matters such as file maintenance, record keeping, reporting and preparation of presentation material. Understanding court and legal terminology a plus.
</p></div></div><div><h2 class="jobSectionHeader"><b>Employee Benefits
</b></h2><div><ul><li>Salary range CL 26: $63,388 &ndash; $103,018 (Total compensation w/employer paid benefits approximate range: $82,404 - $133,923)
</li></ul><p>In addition to salary, the federal government&rsquo;s benefits equate to no less than 33% of an employee&rsquo;s total compensation (see Total Compensation sample below). Federal employees are entitled to federal benefits such as health, dental, vision, life insurance, long-term disability insurance, long-term care insurance and flexible spending accounts. Participation in a defined benefit plan the Federal Employees Retirement System-Further Revised Annuity Employee (FERS-FRAE), and up to 5% matching contributions on retirement savings through the Thrift Savings Plan (401k equivalent). Generous accrual of paid time vacation and sick leave and 11 paid holidays per year. Paid parental leave after meeting eligibility requirements. Eligible for the Public Student Loan Forgiveness (PSLF) program on eligible student loans. Commuter subsidies for public transportation to and from work. Extensive online training options and in-person training and professional conferences, funds permitting.
</p><p><b>Employer Provided Benefits - Total Compensation Approximation Sample (For Illustration Purposes Only)
</b></p><ul><li>Sample Annual Salary: $60,000.00
</li><li>Retirement Benefits: $17,760.00
</li><li>Health/Life Insurance &amp; Commuter Reimbursement: $15,494.00
</li><li>Paid Time-Off (Holidays &amp; Accrued Leave): $8,538.00
</li></ul><p>Total Compensation: $101,792.00
</p></div></div><div><h2 class="jobSectionHeader"><b>Application Info
</b></h2><div><p>Must be a U.S. citizen or a lawful permanent resident with authorization to work in the United States who is currently seeking U.S. citizenship or intending to become a U.S. citizen immediately after meeting the eligibility requirements. The final candidate will be subject to a background investigation by law enforcement agencies. The Federal Financial Reform Act requires direct deposit of federal wages for employees. The U.S. District Court and the Probation and Pretrial Services Office requires employees to adhere to the Code of Conduct for Federal Judicial Employees, which is available on the Court&rsquo;s website: www.cacd.uscourts.gov.
</p><p><b>How to Apply
</b><br>
Applications should be submitted to apply_CACD@cacd.uscourts.gov. Documents must be in Microsoft Word or PDF format, and the email should reference the vacancy number. Complete applications must include the following:
</p><div><ul><li>Cover Letter &ndash; Address how your background, skills, and experience meet the qualifications listed
</li></ul><ul><li>Resume &ndash; Include key career accomplishments
</li></ul><ul><li>For External Applicants Only: An application for Federal Branch Employment (AO78) (please visit the Court&rsquo;s website at www.cacd.uscourts.gov to download the AO78 application form).
</li></ul></div><p>Due to the high volume of applications, we will communicate with those individuals who will be interviewed. Applicants scheduled to interview should advise the Human Resources staff if any accommodation will be necessary to interview. Unfortunately, the Court is unable to reimburse applicants for any travel or parking costs.
</p><p>The Court reserves the right to modify the conditions of this announcement, commence interviews immediately, withdraw the announcement, or fill the position at any time, any of which actions may occur without notice.
</p></div></div><p>The federal Judiciary is an Equal Employment Opportunity employer.</p></div></div></div></div></div></div>

Executive Assistant - Probation and Pretrial Services Office

DR. HAD

<p><b>Job Overview</b></p><p>We are seeking a dedicated and skilled Dental Assistant to join our dynamic dental team. The ideal candidate will possess a strong passion for patient care and a comprehensive understanding of dental procedures, equipment, and clinical protocols. As a Dental Assistant, you will play a vital role in supporting dentists during patient treatments, managing clinical operations, and ensuring an exceptional patient experience. This paid position offers an excellent opportunity to develop your skills within a collaborative healthcare environment committed to excellence in dental care.</p><p><b>Responsibilities</b></p><ul><li>Prepare treatment rooms by sterilizing instruments, setting up dental equipment, and ensuring all necessary supplies are available for procedures.</li><li>Assist dentists during various dental treatments, including general dentistry, oral surgery, endodontics, prosthodontics, and pediatric dentistry.</li><li>Take and develop dental x-rays while adhering to infection prevention management and aseptic techniques.</li><li>Manage patient records using electronic medical records (EMR) systems such as Dentrix or Eaglesoft, ensuring accuracy and confidentiality in compliance with HIPAA regulations.</li><li>Monitor vital signs and medical documentation as needed to support comprehensive patient care.</li><li>Educate patients on oral health practices, post-treatment care instructions, and preventive measures.</li><li>Maintain strict infection control standards by following dental sterilization procedures and infection prevention policies.</li><li>Support administrative duties such as patient management software updates and coordinating appointment schedules with the dental reception team.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience working as a Dental Assistant within a busy dental clinic environment.</li><li>Proficiency with dental software including Dentrix, Eaglesoft, or similar patient management systems.</li><li>Knowledge of dental terminology, medical terminology, and clinical confidentiality policies.</li><li>Familiarity with dental equipment operation, including 3D scanners, dental x-ray units, and other advanced imaging tools.</li><li>Strong understanding of infection control practices and sterilization procedures aligned with healthcare standards.</li><li>Ability to perform chairside assisting with four-handed dentistry techniques efficiently.</li><li>Experience in pediatric dentistry is highly desirable to support young patients effectively.</li><li>Excellent communication skills combined with a compassionate approach to patient care.</li></ul><p>Join our team to advance your career in a supportive environment dedicated to delivering outstanding dental services while fostering professional growth!</p><p>Pay: $21.00 - $30.00 per hour</p><p>Work Location: In person</p>

Dental Assistant

AltaMed Health Services

<div><p><b>Grow Healthy
</b></p><p></p><p>If you are as passionate about helping those in need as you are about growing your career, consider AltaMed. At AltaMed, your passion for helping others isn&rsquo;t just welcomed &ndash; it&rsquo;s nurtured, celebrated, and promoted, allowing you to grow while making a meaningful difference. We don&rsquo;t just serve our communities; we are an integral part of them. By raising the expectations of what a community clinic can deliver, we demonstrate our belief that quality care is for everyone. Our commitment to providing exceptional care, despite any challenges, goes beyond just a job; it&rsquo;s a calling that drives us forward every day.
</p><p></p><p><b>Job Overview
</b></p><p></p><p>The Medical Assistant (MA) II functions as an AltaMed ambassador at the assigned clinic, PSC, or Patient Registry team. The MA is welcoming and attentive to the needs of all patients and creates a positive patient experience by managing expectations while demonstrating compassion and respect. The MA assists in the provision of direct patient care by performing routine patient care procedures and technical/clerical support services in the clinical setting. The MA builds relationships with patients, listening to them and gaining their trust. The MA demonstrates compassion and respect and will be proactive in managing patients&rsquo; expectations. In addition, the Medical Assistant documents all specialties in the Electronic Health Record (EHR) and assists with administrative responsibilities that include providing feedback on Back-Office processes to the Nursing Supervisor/Manager. Lastly, the MA assists in achieving department goals and objectives by providing support and guidance to the Medical Assistant team as a mentor and trainer. If working at the Patient Service Center, the MA provides other duties over the telephone.
</p><p></p><p><b>Minimum Requirements
</b></p><ul><li><p>A Medical Assistant certificate, along with a high school diploma or equivalent required.
</p></li><li><p>A minimum of 1 year of experience as a back office Medical Assistant preferred in the outpatient setting, medical practice, or clinic setting.
</p></li><li><p>Phlebotomy certified preferred
</p></li><li><p>Nationally recognized Medical Assistant certification, preferred.
</p></li><li><p>Bilingual English/Spanish/Mandarin/Cantonese, depending on location, strongly preferred.
</p></li><li><p>A minimum requirement of a valid BLS certification or higher, following the American Heart Association (AHA) or the American Red Cross guidelines.
</p></li></ul><p></p><p><b>Compensation
</b></p><p></p>$26.00 - $30.55 hourly
<p></p><p><b>Compensation Disclaimer
</b></p><p></p><p>Actual salary offers are considered by various factors, including budget, experience, skills, education, licensure and certifications, and other business considerations. The range is subject to change. AltaMed is committed to ensuring a fair and competitive compensation package that reflects the candidate's value and the role's strategic importance within the organization. This role may also qualify for discretionary bonuses or incentives.
</p><p></p><p><b>Benefits &amp; Career Development
</b></p><ul><li>Medical, Dental and Vision insurance
</li><li>403(b) Retirement savings plans with employer matching contributions
</li><li>Flexible Spending Accounts
</li><li>Commuter Flexible Spending
</li><li>Career Advancement &amp; Development opportunities
</li><li>Paid Time Off &amp; Holidays
</li><li>Paid CME Days
</li><li>Malpractice insurance and tail coverage
</li><li>Tuition Reimbursement Program
</li><li>Corporate Employee Discounts
</li><li>Employee Referral Bonus Program
</li><li>Pet Care Insurance
</li></ul><p></p><p><b>Job Advertisement &amp; Application Compliance Statement
</b></p><p></p><p>AltaMed Health Services Corp. will consider qualified applicants with criminal history pursuant to the California Fair Chance Act and City of Los Angeles Fair Chance Ordinance for Employers. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if AltaMed Health Service Corp. is concerned about a conviction directly related to the job, you will be given a chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.</p></div><p></p>

Medical Assistant II

Molina Healthcare

<div><p><b>Job Description</b></p><br>
<p></p>
<p><b>
Job Summary</b></p><p><br>
The Specialist, Patient Care Delivery is a multi-disciplinary healthcare professional who delivers high-quality, compassionate care to health plan members in their homes. This role combines clinical expertise, cultural sensitivity, and excellent communication to ensure each member receives personalized and efficient care in a comfortable setting.</p><br>
<p></p>
<p><b>
Job Duties</b></p>
<p><b>
In-Home Clinical Care</b></p>
<ul>
<li>Travels to members&rsquo; homes to conduct scheduled health visits according to license-specific scope of practice. Drives up to 120 miles a day on a regular basis to a variety of locations within the assigned region. Drives beyond 120 miles as part of extended mileage may be required on special project days. Special projects may include an overnight hotel stay</li>
<li>Collects and documents vital signs, medical history, and current medications in the secure electronic health record (EHR).</li>
<li>Supports providers during in-home physical assessments and procedures (e.g., diabetic eye exams, bone density screens, vision/hearing screens).</li>
<li>Administers injections, draws blood, and performs point-of-care testing (e.g., urine dipstick, glucose, pregnancy tests).</li>
<li>Maintains inventory of mobile supplies and ensures safe handling, sterilization, and disposal of equipment and medical waste.</li>
<li>Provides care and performs tasks aligned with credentialed role.</li>
</ul>
<p><b>Member-Centered Engagement</b></p>
<ul>
<li>Educates and guides members on care plans, medications, and healthy lifestyle practices.</li>
<li>Communicates respectfully and effectively with diverse member populations, demonstrating cultural competence and emotional intelligence.</li>
<li>Ensures member privacy and upholds HIPAA compliance within home-based environments.</li>
<li>Builds trust to encourage member participation and long-term wellness engagement.</li>
</ul>
<p><b>Mobile Administrative Support</b></p>
<ul>
<li>Organizes and confirms in-home visit schedules and travel routes.</li>
<li>Completes lab requisitions, coordinates specimen pickup, and manages referrals or follow-up needs.</li>
<li>Accurately documents all care interactions and assists with coding or billing workflows as needed.</li>
<li>Serves as a field liaison to the broader care team, identifying changes in member status and escalating appropriately.</li></ul><br>
<p></p>
<p><b>
Job Qualifications</b></p>
<p><b>
REQUIRED QUALIFICATIONS:</b></p>
<ul>
<li>Active license or certification as one of the following: Medical Assistant (MA), Certified Nursing Assistant (CNA), Licensed Vocational/Practical Nurse (LVN/LPN), or Phlebotomist.</li>
<li>Experience-based clinical proficiency aligned with credentialed role.</li>
<li>Completion of training program applicable to credential.</li>
<li>Current CPR certification.</li>
<li>Valid and unrestricted driver's license, reliable transportation, and adequate auto insurance for job related travel requirements.</li>
<li>If not currently certified for phlebotomy, must obtain certification within 6 months of hire.</li>
<li>Outstanding communication and interpersonal skills.</li>
<li>Ability to work independently and adapt to varying home conditions.</li>
<li>Knowledge of clinical safety, infection control, and emergency response.</li>
<li>Comfort using technology for documentation, scheduling, and coordination.</li>
<li>Commitment to continuous professional development and member-first care.</li>
</ul>
<p><b>PREFERRED QUALIFICATIONS:</b></p>
<ul>
<li>Bilingual (English/Spanish or other language relevant to member population).</li>
<li>Experience with Medicaid/Medicare populations.</li>
<li>Familiarity with mobile EHR systems (e.g., Epic, QNXT).</li>
<li>Prior experience in home health or mobile care delivery.</li></ul><br>
<p></p>
<p>
To all current Molina employees: If you are interested in applying for this position, please apply through the intranet job listing.<br>
<br>
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.</p></div>

Specialist, Patient Care Delivery (San Diego, CA)

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