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office assistant

office administrator

Jobot

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 Job details:
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 <strong>
  100% REMOTE Data Entry Clerk / Data Entry Operator Needed For Small Engineering Company!
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  <br/>
 </strong>
 This Jobot Job is hosted by: Reed Kellick
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 Are you a fit? Easy Apply now by clicking the "Easy Apply" button
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 and sending us your resume.
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 Salary: $25 - $27 per hour
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  <u>
   A bit about us:
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 We are a small, but growing engineering company that is on the lookout for a fully work from home Data Entry Assistant / Data Entry Associate based in California!
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   Why join us?
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 As a Data Entry Administrator / Data Processor in our company, we are able to offer:
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   Pay between $25 and $27/hr!
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   Paid time off (vacation, sick leave, and holidays)!
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   Health, dental, and vision insurance!
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   Retirement savings plan / 401(k) options!
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   Professional development opportunities and training programs!
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   Supportive and collaborative remote work environment!
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   Employee recognition programs and performance incentives!
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   Supply of work equipment fully paid by the company!
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   Job Details
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 As a Data Entry Coordinator / Office Administrator on our team, we are looking for:
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   California residency
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   High school diploma or equivalent (Associate&rsquo;s or Bachelor&rsquo;s degree preferred)
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   Proven experience in data entry or administrative support
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   High typing accuracy and speed
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   Proficiency in Microsoft Excel, Google Sheets, and basic office software
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   Experience working in architecture, construction, or engineering environments
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   Familiarity with project management or document management systems
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   Basic understanding of project documentation and contract records
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   Experience handling digital drawings, project logs, or document control
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  </li>
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Data Entry Specialist

Braden James Group

<p><b>Job Summary</b></p><p>The Administrative Assistant II provides administrative and operational support to The Development Group (TDG) Cost Accounting Team. This role supports consultant timekeeping processes, budget documentation, contract budget tracking, and expenditure reporting while maintaining organized electronic records in shared systems. The position also assists with onboarding and training users on the Timekeeping application and provides general administrative support to the team.</p><p>Key Responsibilities</p><ul><li>Provide administrative, clerical, and data support to supervisors and team members following established procedures</li><li>Assist with consultant timekeeping services and support Timekeeping application users</li><li>Prepare, route, and track budget memos and requests</li><li>Update and maintain charge code lists, contract budget authorizations, and monthly expenditure data</li><li>Maintain and organize electronic files and shared documentation systems</li><li>Gather, compile, and summarize data for internal reports</li><li>Scan, distribute, and archive documents and reports as needed</li><li>Create or update reports using spreadsheets, graphs, or written summaries</li><li>Verify data accuracy, including reviewing invoices against records when required</li><li>Prepare routine correspondence and maintain general files</li><li>Answer phones, screen and direct calls, and relay messages</li><li>Receive, sort, and distribute incoming mail</li><li>Maintain an organized workspace and administrative systems</li><li>Support team collaboration and assist with additional administrative duties as needed</li></ul><p>Required Skills &amp; Qualifications</p><ul><li>Strong written and verbal communication skills</li><li>Excellent organizational and time-management abilities</li><li>Ability to multitask and manage priorities in a fast-paced environment</li><li>Self-motivated with the ability to complete assignments independently</li><li>Dependable with strong attention to detail</li><li>Ability to work collaboratively with cross-functional teams</li></ul><p>Technical Skills</p><ul><li>Proficiency in <b>Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</b></li><li>Strong data entry and keyboarding skills</li><li>Experience working with <b>MS Windows and office productivity tools</b></li><li>Experience with <b>Prolog</b> or similar project management systems preferred</li></ul><p>Education &amp; Experience</p><ul><li><b>High school diploma or equivalent required</b></li><li><b>5+ years of administrative or office support experience</b></li></ul><p>Pay: $70,000.00 - $90,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant

Cedars-Sinai Medical Center

<div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<p>
The Senior Administrative Assistant performing a broad range of administrative duties to support the facilitation of administrative workflow within the department. This individual may support one or more staff members and/or management.</p>
Duties and Responsibilities:
<ul><li>Screens and prioritizes calls and appointments; routes inquiries to other levels of the organization as appropriate. Maintains the calendar, schedules appointments and meetings, and makes travel arrangements.</li>
<li>Plans meetings and social events by coordinating meeting rooms, arranges the catering, entertainment, inviting attendees, facilitating their attendance, and ensuring that required informational materials and equipment are provided.</li>
<li>Formats, types and edit correspondence, narrative and statistical memoranda, reports, and presentation materials. Composes minutes of meetings and routine business correspondence.</li>
<li>Establishes and maintains filing system and records for the office. Prepares slides and charts, researches, captures, sorts, compiles, and coordinates information from files, from other departments and offices, from outside organizations for special reports, presentations, and information requests.</li>
<li>As needed provides assistance to other key executive staff.</li>
<li>Distributes and disseminates information within the department.</li>
<li>Orders supplies and arranges for equipment maintenance. Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.</li>
<li>May act as or support the Safety Representative and/or Kronos editor within the department.</li>
</ul><h2 class="jobSectionHeader"><b>Qualifications</b></h2>
<h2 class="jobSectionHeader"><b>Education:</b></h2><p>
High school diploma/GED required. Associate degree/college in Business, Accounting, Healthcare Administration, Communications preferred.</p><h2 class="jobSectionHeader"><b>
Experience:</b></h2><p>
Three (3) years of progressive experience in Administration environment preferably supporting executive level required.</p></div>

Senior Administrative Assistant - The Angeles Clinic & Research Institute

Citi

<div>
 The Senior Administrative Asst provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
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  Responsibilities:
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 </strong>
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  <li>
   Directly supports a C15 level manager and generally supports an entire department
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   Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms
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   Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team
  </li>
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   Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
  </li>
  <li>
   Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports
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   Handles incoming calls; responds to inquiries
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   Orders supplies and process invoices through Procure to Pay system
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   Process and follow-up on Virtual Requests
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   May prepare and review materials and correspondence for meetings
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   Maintains and update files/records, produces reports and various correspondence
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   Handles sensitive materials; maintain appropriate levels of confidentiality
  </li>
  <li>
   Performs other duties and functions as assigned
  </li>
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   Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
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  </li>
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  Qualifications:
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   Previous office administration experience preferably within a large and complex financial services or similar organization
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   Self-motivated and detail oriented
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   Consistently demonstrates clear and concise written and verbal communication skills
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   Proficient in Microsoft Office
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  </li>
 </ul>
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  Education:
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  <li>
   Bachelor's/University degree or equivalent experience
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   <br/>
  </li>
 </ul>
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 <strong>
  Job Family Group:
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 Business Strategy, Management &amp; Administration
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  Job Family:
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 Administrative Support
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  Time Type:
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 Full time
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  Primary Location:
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 Los Angeles California United States
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  Primary Location Full Time Salary Range:
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 $76 760,00 - $100 140,00
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 <br/>
 In addition to salary, Citi&rsquo;s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental &amp; vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
 <br/>
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 <strong>
  Most Relevant Skills
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  <br/>
 </strong>
 Please see the requirements listed above.
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 <br/>
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 <strong>
  Other Relevant Skills
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  <br/>
 </strong>
 For complementary skills, please see above and/or contact the recruiter.
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 <strong>
  Anticipated Posting Close Date:
  <br/>
  <br/>
 </strong>
 feb 09, 2026
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 <em>
  Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
  <br/>
  <br/>
 </em>
 <em>
  If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.
  <br/>
  <br/>
  View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.
 </em>
</div>


Executive Assistant

The Bug Company

<div><p>The position will provide administrative support to The Development Group Cost Accounting Team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic ﬁles located in shared environments; training of new Timekeeping app users and providing other administrative support to group as needed.</p><h2 class="jobSectionHeader"><b>
Essential Job Duties</b></h2><ul><li>
In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor</li><li>
Perform various administrative, clerical, data collection, data entry, and report writing tasks</li><li>
Receive direction from immediate supervisor in completing non-routine assignments</li><li>
Gather statistics and general data; review and combine this information into established reports for use internally</li><li>
Scan documents and reports as required</li><li>
May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing</li><li>
May be responsible for verifying data gathered, such as matching supplier invoices against ﬁle copies</li><li>
Distribute reports as directed by immediate supervisor</li><li>
Originate correspondence and reports not requiring the personal attention of immediate supervisor</li><li>
Prepare general correspondence and maintains general ﬁles</li><li>
Answer telephone, take and relay messages, screen callers and direct calls accordingly</li><li>
Receive, sort, and distribute mail</li><li>
Maintain an organized workspace by keeping documents and supplies properly stored</li><li>
Contribute to the advancement of TDG&rsquo;s goals through commitment to productive collaboration with all stakeholders</li><li>
Perform other responsibilities associated with this position as may be appropriate</li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Hardware/Software Knowledge</b></h2><ul><li>
Proﬁciency in Microsoft Oﬃce Suite of software is required</li><li>
Demonstrated proﬁciency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required</li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Professional Experience Level/Other Qualiﬁcations</b></h2><ul><li>
Good written and oral communication, organizational, and interpersonal skills are required</li><li>
A working knowledge of TDG policies and procedures is preferred</li><li>
Self-starter, multi-tasker</li><li>
Ability to bring assignments to completion independently</li><li>
Ability to work in a high volume, dynamic team environment</li><li>
Proven record of accomplishments of oﬃce administration</li><li>
Prolog experience</li><li>
Flexible attitude to changing conditions</li><li>
Accountable and dependable to follow through with tasks/project</li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Education/Training</b></h2><ul><li>
High school diploma (or equivalent) and ﬁve years or more of relevant work experience</li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Element-Speciﬁc Requirements/Notes</b></h2><ul><li>
May assume other duties as required/needed</li><li>
This position oﬀers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday.</li></ul></div>

Contact Government Services, LLC

<div><div><b>Discovery IT System Administrator</b></div>
<div>Employment Type: Full-Time, Executive-Level</div>
<div>Department: Legal
</div>
<div></div><div>CGS is seeking a dedicated Discovery IT System Administrator to join a fast-paced and hard-working team to assist with any legal accounts. As a Discovery IT System Administrator, you will play a key role in supporting various aspects of the company's portfolio.</div>
<div></div>
<div>CGS brings motivated, highly skilled, and creative people together to solve the government&rsquo;s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.</div>
<div></div>
<div>Skills and attributes for success:</div>
<div>The Contractor shall provide the following services to include but not limited to:</div>
<ul><li> Contractor shall ensure the day-day availability of electronic discovery applications and related tools;</li></ul>
<ul><li> Contractor shall administer and monitor all installed systems and infrastructure, install, configure, test and maintain operating systems, application software and system management tools;</li></ul>
<ul><li> Contractor shall monitor and test application performance for potential bottlenecks, identify possible solutions, and work with vendors and developers to implement fixes;</li></ul>
<ul><li> Contractor shall maintain security, backup, and redundancy strategies;</li></ul>
<ul><li> Contractor shall assist technical architecture design discussions;</li></ul>
<ul><li> Contractor shall liaise with vendors on behalf of OGC to address product issues;</li></ul>
<ul><li> Contractor shall develop and provide training for the end-users;</li></ul>
<ul><li> Contractor shall provide general support, subject matter expertise and advice on the use of electronic discovery tools and applications;</li></ul>
<ul><li> Contractor shall reverse engineer and document the as-is architecture of existing legacy applications or systems;</li></ul>
<ul><li> Contractor shall analyze capabilities, interview and collect business requirements and translate it into technical requirements;</li></ul>
<ul><li> Contractor shall support the discovery application integration/migration activities;</li></ul>
<ul><li> Contractor shall contribute to the Knowledge Management databases by creating and improving technical knowledge articles to assist in future resolution of issues;</li></ul>
<ul><li> Contractor shall have legal technology experience and knowledge of the EDRM;</li></ul>
<ul><li> Contractor shall assist in the implementation of e-discovery tools ( i.e. Relativity, Veritas eDP, or other review platform applications hosted in the cloud environment;</li></ul>
<ul><li> Contractor shall have the skills, knowledge and abilities to support backend infrastructure, data migrations, application installation, management and configuration;</li></ul>
<ul><li> Contractor shall have the ability to install, operate, and manage Microsoft server 2019/2022 and Microsoft SQL Server 2019/2022;</li></ul>
<ul><li> Contractor shall have ability to operate, and manage cloud technologies to include Microsoft Azure, Amazon AWS, VMware, Azure servers, Azure Functions, and Azure API Gateways and/or AWS EC2 servers, AWS Lambda and AWS API Gateways;</li></ul>
<ul><li> Contractor shall have ability to operate and manage relational databases, MySQL and/or SQL Server 2012 or higher.<br>
</li></ul>
<div></div><div>Our Commitment:</div>
<div>Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client&rsquo;s specific needs. We are committed to solving the most challenging and dynamic problems.</div>
<div></div>
<div>For the past seven years, we&rsquo;ve been growing our government-contracting portfolio, and along the way, we&rsquo;ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.</div>
<div>Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.</div>
<div></div>
<div>We care about our employees. Therefore, we offer a comprehensive benefits package.</div>
<ul><li> Health, Dental, and Vision</li></ul>
<ul><li> Life Insurance</li></ul>
<ul><li> 401k</li></ul>
<ul><li> Flexible Spending Account (Health, Dependent Care, and Commuter)</li></ul>
<ul><li> Paid Time Off and Observance of State/Federal Holidays</li></ul>
<div></div>
<div>Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</div>
<div></div>
<div>Join our team and become part of government innovation!</div>
<div>Explore additional job opportunities with CGS on our Job Board:</div>
<div>https://cgsfederal.com/join-our-team/</div>
<div>For more information about CGS please visit: https://www.cgsfederal.com or contact:</div>
<div>Phone: +1 (888) 680-5916Email: info@cgsfederal.com</div><br>
<div></div>
<div></div>
<div> #CJ</div>
<p>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</p></div>

Discovery IT System Administrator (Top Secret Clearance Required)

Northrop Grumman

<div>
 RELOCATION ASSISTANCE: Relocation assistance may be available
 <br/>
 <br/>
 CLEARANCE TYPE: Secret
 <br/>
 <br/>
 TRAVEL: Yes, 10% of the Time
 <br/>
 <br/>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work &mdash; and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
 <br/>
 <br/>
 Put your skills to the test by pushing the boundaries of what&rsquo;s possible. From global defense to sustainment and modernization to mission readiness, your experience and ability will make it a reality. Our programs are built on equal parts of curiosity and collaboration. Our combined effort means our customers can connect and defend millions of people around the world. With Northrop Grumman, you&rsquo;ll have the opportunity to be an essential part of projects that will define your career, now and in the future.
 <br/>
 <br/>
 Northrop Grumman is seeking a
 <strong>
  Staff
 </strong>
 <strong>
  Contract Administrator (Level 5)
 </strong>
 to join the Advanced Weapons Team of qualified, and diverse professionals.
 <strong>
  This is an on-site position located in Northridge, CA and there is no remote work.
  <br/>
  <br/>
 </strong>
 <strong>
  Relocation, sign-on bonus, and schedule flexibility may be available.
 </strong>
 <strong>
  This position&rsquo;s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine‑hour day Monday through Thursday to take every other Friday off.
  <br/>
  <br/>
 </strong>
 The successful applicant will become part of Northrop Grumman's contracts organization and will support various Government programs, capture and proposal activities as well as provide contract operations support. The successful candidate will be a direct report to Contracts Leadership and will work closely on a day-to-day basis with the business managers, operations managers, capture managers and other functional teams throughout the department. The successful candidate will be responsible for all aspects of contracts from the business development phase through contract closeout, delivering strong customer satisfaction, successful financial performance, and risk mitigation. Candidate's ability to build strong customer intimacy and employee engagement is key. Candidate must be a self-starter and able to work collaboratively with team members, including in an advisory role to program management, site management and the customers. Candidate will have knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS).
 <br/>
 <br/>
 <strong>
  In This Role, The Selected Candidate Will
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Work complex assignments independently and support Finance, Program Management, and various levels of Management
  </li>
  <li>
   Lead proposal preparation, contract negotiation and contract administration activities from proposal through closeout.
  </li>
  <li>
   Administer daily contract activities for a variety of product lines and contract types, including cost reimbursable and firm fixed price; such activities will include establishing payment terms, initiating, and monitoring invoicing, collections, and funding to support financial objectives.
  </li>
  <li>
   Enter and manage data in the Contract Management System, financial and delivery systems.
  </li>
  <li>
   Participate in customer meetings, performing and monitoring compliance to contract requirements and leading change management process.
  </li>
  <li>
   Ensure non-disclosure agreements and contract terms and conditions are negotiated within company guidelines.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Basic Qualification Staff Contract Administrator (Level 5)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   This position emphasizes skills and experience. Will consider Bachelor&rsquo;s Degree and at least 12 years relevant experience in U.S. Government contract administration, Management and/or Supply Chain or Masters Degree with 10 years relevant experience
  </li>
  <li>
   Must be able to effectively work with the management of other organizations (program management, subcontracts, business management, finance, and supply chain management) as well as representatives of Government agencies
  </li>
  <li>
   Must have a demonstrated understanding of and experience with FAR and DFARS
  </li>
  <li>
   Must have a demonstrated experience with various contract types such as Time &amp; Material, Cost Reimbursable , Firm Fixed Price, etc.
  </li>
  <li>
   Must have capable &amp; effective proposal development skills, excellent negotiation skills, and excellent oral and written communication skills
  </li>
  <li>
   Must possess excellent decision-making skills that support resolution of complex problems while minimizing risk to the Corporation
  </li>
  <li>
   Advanced skills using MS Office suite (Excel, Word, PowerPoint)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience in the defense industry
  </li>
  <li>
   Excellent verbal and written communication skills with internal and external customers
  </li>
  <li>
   Ability to work independently
  </li>
  <li>
   Ability to learn and utilize various data entry software tools and to adapt with changes to those tools
  </li>
  <li>
   Advanced understanding of Government contracting requirements
   <br/>
   <br/>
  </li>
 </ul>
 Primary Level Salary Range: $146,300.00 - $219,500.00
 <br/>
 <br/>
 The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
 <br/>
 <br/>
 Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
 <br/>
 <br/>
 The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.
 <br/>
 <br/>
 Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
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Staff Contract Administrator - R10223408

Explore 161+ Office administrator in Los Angeles this March. Find roles across top companies and apply now to boost your career.

161 office administrator jobs In Los Angeles

Data Entry Specialist

Administrative Assistant

Senior Administrative Assistant - The Angeles Clinic & Research Institute

Executive Assistant

Administrative Assistant

Discovery IT System Administrator (Top Secret Clearance Required)

Staff Contract Administrator - R10223408