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accounting administrative assistant

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office administrator

PACIFIC ASIAN CONSORTIUM IN EMPLOYMENT

<div>Description:
<p><b>
Introduction</b></p><p>
The PACE Education Program provides high quality early childhood education and support services</p><p>
for children aged 0-5 years old children for economically disadvantaged families. In addition to</p><p>
education, the program also provides health, nutrition, mental health, disabilities, and parent</p><p>
empowerment/involvement services. This program is funded and operated under Early Head Start,</p><p>
Head Start, State Preschool, and California Community Care Licensing guidelines and regulations.</p><p>
PACE Education currently operates 15 preschool centers serving approximately 600 children aged</p><p>
18 months &ndash; 5 years each year in the metro Los Angeles and South Bay areas. In addition, PACE</p><p>
serves over 100 children aged 0-3 years and expectant families through our Early Head Start homebased program.</p><p>
PACE is seeking qualified consulting agencies/persons to provide nutritional support/expertise for</p><p>
file reviews and nutritional assessments for our Head Start and Early Head Start children.</p><p><b>
Position Responsibilities</b></p><ul><li>
 Identify and assess the nutritional needs for referred children and pregnant mothers,</li></ul><p>
including reviewing health records, nutritional history, growth assessments (plotting</p><p>
heights and weights), calculating body mass index percentage (BMIFA%), lab values, (Hgb,</p><p>
Hct, Lead), and any other pertinent services. Nutrition assessments follow the Nutrition</p><p>
Care Process, PACE Policies and Procedures, and LACOE GIMs.</p><ul><li>
 Ensure nutrition intervention is provided for children and families with nutrition concerns</li></ul><p>
through a system of documenting and tracking.</p><ul><li>
 Maintain/update the Food Allergy list and ensure individual nutrition needs are met,</li></ul><p>
including special dietary needs and disabilities.</p><ul><li>
 Create Individual Nutrition Health Care Plans (INHCP) for identified children, ensuring</li></ul><p>
signature from all applicable entities.</p><ul><li>
 Complete site monitoring for USDA Child and Adult Care Food Program (CACFP) and</li></ul><p>
nutrition services requirements, as needed.</p><ul><li>
 Provide nutrition education for children and families at risk and as requested.</li><li>
 Consult with families individually or in groups regarding the specific nutritional needs of</li></ul><p>
their children.</p><ul><li>
 Provide flexible hours to be able to meet with parents and teachers in order to implement</li></ul><p>
any nutrition intervention.</p><ul><li>
 Participate in multidisciplinary team meetings to receive and provide input for children at</li></ul><p>
high risk, as needed.</p><ul><li>
 Monitor and work on PIR numbers.</li><li>
 Assist in the completion of PACE and LACOE reports for nutrition services.</li><li>
 Complete Confidential Medical Referrals for nutrition concerns.</li><li>
 Complete ChildPlus data entry for nutrition services.</li><li>
 Provide feedback on PACE nutrition policies and procedures, as requested.</li><li>
 Review menus to ensure compliance with CACFP guidelines, as needed.</li></ul><p><b>
Qualifications</b></p><p>
Consultants providing service must meet minimum qualifications:</p><ul><li>
 Bachelor&rsquo;s Degree from an accredited four-year college or university and coursework</li></ul><p>
accredited or approved by the Accreditation Council for Education in Nutrition and</p><p>
Dietetics (ACEND) of the Academy of Nutrition and Dietetics.</p><ul><li>
 Current and valid accreditation by the Commission on Dietetics Registration as a</li></ul><p>
Registered Dietitian with completion of at least 15 CEUs annually.</p><ul><li>
 Complete ChildPlus Health Module training hosted by LACOE</li><li>
 Consultant&rsquo;s business insurance must be willing to include PACE as additional insured</li><li>
 Verification of TB Clearance and Physical Exam at time of employment (issued within 60</li></ul><p>
days prior to employment) and updated every four (4) years</p><ul><li>
 Provide proof of the following immunizations is required: Measles, Pertussis (Whooping</li></ul><p>
Cough), Influenza (annually), and COVID-19.</p><ul><li>
 Live Scan Clearance that includes sex offender registry check, child abuse and neglect</li></ul><p>
state registry index, state criminal history index, including fingerprints, and FBI criminal</p><p>
history index, including fingerprints</p><ul><li>
 Must have reliable transportation to get to PACE Administrative Offices and school sites</li></ul><p><b>
Knowledge and Skills</b></p><ul><li>
 Two (2) years of experience as a professional Nutritionist or Dietitian working with students</li></ul><p>
and parents in establishing appropriate diet and nutrition plans.</p><ul><li>
 Excellent communication skills and demonstrated ability to work with computers (i.e.,</li></ul><p>
Microsoft Office, ChildPlus, etc.).</p><ul><li>
 Availability Monday through Friday, between the hours of 8:00AM and 5:00PM.</li><li>
 Bilingual in English and Spanish highly desired.</li></ul><p><b>
To be considered a consultant with PACE, please submit the following:</b></p><ul><li>
Letter of interest</li><li>
Qualifications and services to be provided, including a current resume</li><li>
Proposed hourly rate and weekly/monthly availability (days, times, etc.)</li><li>
Sole Proprietorship Business Name, if applicable</li><li>
Federal Taxpayer Identification Number, if applicable</li></ul><p>
This is an on-going opening. All interested parties must submit documents to PACE Clinical</p><p>
Health/Nutrition Administrator at 1055 Wilshire Blvd., Suite 1701, Los Angeles, CA 90017 (213)</p><p>
989-3271 or <b>email: kcorpus@pacela.org</b></p>
Requirements:
<p><b>
Qualifications</b></p><p>
Consultants providing service must meet minimum qualifications:</p><ul><li>
 Bachelor&rsquo;s Degree from an accredited four-year college or university and coursework</li></ul><p>
accredited or approved by the Accreditation Council for Education in Nutrition and</p><p>
Dietetics (ACEND) of the Academy of Nutrition and Dietetics.</p><ul><li>
 Current and valid accreditation by the Commission on Dietetics Registration as a</li></ul><p>
Registered Dietitian with completion of at least 15 CEUs annually.</p><ul><li>
 Complete ChildPlus Health Module training hosted by LACOE</li><li>
 Consultant&rsquo;s business insurance must be willing to include PACE as additional insured</li><li>
 Verification of TB Clearance and Physical Exam at time of employment (issued within 60</li></ul><p>
days prior to employment) and updated every four (4) years</p><ul><li>
 Provide proof of the following immunizations is required: Measles, Pertussis (Whooping</li></ul><p>
Cough), Influenza (annually), and COVID-19.</p><ul><li>
 Live Scan Clearance that includes sex offender registry check, child abuse and neglect</li></ul><p>
state registry index, state criminal history index, including fingerprints, and FBI criminal</p><p>
history index, including fingerprints</p><ul><li>
 Must have reliable transportation to get to PACE Administrative Offices and school sites</li></ul></div>

Registered Dietitian Consultant

Marina ObGyn

<p>Looking to hire a full time Physician Assistant PA for an ob/gyn practice. We are a complete women's health group, currently, with a total of seven offices. Our offices are in Hawthorne, Long Beach, South Gate, Carson, Boyle Heights, Torrance, and Boyle Heights (Los Angeles). The new hire will be assigned to your newly built office in Los Angles (adjacent to Downtown Los Angeles, Pasadena, Silver Lake, Echo Park, Los Feliz, and the surrounding towns). Women's health experience is preferred but not a requirement. Ability to speak medical Spanish is preferred but not required. Pay will be determined by experience. The physicians, practitioners are willing to teach anything that the PA needs help on. The physicians are available to assist or answer any questions 24/7. There is a great mix of gynecology and obstetrics with focus on minimally invasive surgery and procedures. We perform many procedures in the office as well. The Physicians, practitioners and staff are all fun to work with and we create an enjoyable working environment. The new hire will work alongside one of the groups ObGyn's or practitioners on most days in the office. Please email with any questions.</p><p>Job Type: Full-time</p><p>Pay: $81,198.00 - $125,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Physician Assistant, OB/GYN

Dongguk University Los Angeles

<p>Job Overview: Clinic Front Receptionist @Dongguk University Los Angeles Acupuncture Clinic.</p><p>We are seeking a detail-oriented Clinic Front Receptionist to join our Clinic. The ideal candidate will be responsible for managing the front desk, patient check-ins, scheduling appointments, and maintaining medical records with accuracy and confidentiality, Medical Billings, EHR.</p><p>Duties:</p><p>- Greet patients and visitors in a professional and friendly manner at the front desk.<br/>- Manage patient check-ins, verify insurance information, and update necessary records in the system.<br/>- Schedule appointments for patients and coordinate with medical staff to ensure efficient patient flow.<br/>- Maintain electronic medical records using systems Unified Practice or Similar.<br/>- Ensure compliance with HIPAA regulations regarding patient privacy and confidentiality.<br/>- Handling administrative tasks such as answering phone calls, responding to inquiries, and handling patient paperwork.<br/>- Collaborate with medical personnel to relay messages or provide assistance during emergencies.<br/>- Assist Medical Billings</p><p>Qualifications:</p><p>- Previous experience working in a medical office or healthcare setting is required.<br/>- Proficiency in using medical office systems and software for managing patient records.<br/>- Knowledge of medical terminology to accurately document patient information.<br/>- Strong organizational skills with the ability to multitask and prioritize tasks effectively.<br/>- Excellent communication skills to interact with patients, staff, and external contacts professionally.</p><p>This position offers the opportunity to work in a dynamic clinic environment where you can contribute to providing quality patient care. Join our team and be part of a dedicated local healthcare community.</p><p>Job Type: Full-time, Part-Time</p><p>Pay: $19.00 - Varies, per hour</p><p>Schedule:</p><ul><li>Part Time : up to 30hrs (May varies)</li><li>Monday thru Saturday</li></ul><p>Education:</p><ul><li>Bachelor's (preferred)</li></ul><p>Experience:</p><ul><li>Customer service: 2 years (Required)</li><li>Medical terminology: 2 years (Preferred)</li><li>Computer skills: Required</li><li>Medical office: 2 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Los Angeles, CA 90020 (Required)</li></ul><p>Work Location: In person</p><p>Job Types: Full-time, Part-time</p><p>Pay: From $18.00 per hour</p><p>Work Location: In person</p>

Clinical Front Receptionist

California Central District Court

<div><div><h1 class="jobSectionHeader"><b>Job Details for Executive Assistant - Probation and Pretrial Services Office
</b></h1></div><div><div><div><div><div><div><div><div><div>Court Name/Organization </div><div>California Central District Court
</div></div><br>
<div><div>Overview of the Position </div><div>The U.S. District Court and the Probation and Pretrial Services Office is recruiting for an exceptional individual for our Executive Assistant position. This position is responsible for performing a variety of administrative, technical, and secretarial support services for members of the court unit&rsquo;s executive management team. The duties involve a wide range of responsibilities and areas, including managing, monitoring and facilitating timely communication with other agencies, including but not limited to Judges and their Courtroom Deputies, Probation and Pretrial Services Officers, U.S. Attorney&rsquo;s Office, the Federal Public Defender&rsquo;s Office, private attorneys and other agencies or individuals involved in the administration of criminal justice. The position is also responsible for maintaining courtroom calendars between judges and Probation to ensure adherence to courtroom proceedings. The job entails a high level of knowledge and complexity regarding court operations and court-required documentation. The Central District of California serves seven counties and has 28 authorized district judgeships, 11 senior judges, and 23 magistrate judges. The Probation and Pretrial Services Office consists of more than 280 employees spread among 11 office locations. Staff includes probation and pretrial services officers and clerical support positions. The workload in the district entails supervision of over 10,000 defendants, probationers, parolees, and persons on supervised release and the preparation of approximately 3,000 presentence investigations annually.
</div></div><br>
<div><div>Location </div><div>Los Angeles, CA
</div></div><br>
<div><div>Opening and Closing Dates </div><div>07/28/2026 - Open Until Filled
</div></div><br>
<div><div>Appointment Type </div><div>Permanent
</div></div><br>
<div><div>Classification Level/Grade </div><div>CL 26
</div></div><br>
<div><div>Salary </div><div>$63,388 - $103,018
</div></div><div></div><div><div>
</div></div><br>
<div><div>Announcement Number </div><div>26-55
</div></div><br>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description
</b></h2><div><p>Responsibilities include, but are not limited to, the following:
</p><ul><li>Develop and maintain various logs, tracking forms, spreadsheets, electronic files, and databases (i.e. Act, Sentry and Pacer) for the purpose of tracking statistics and data; prepare statistical tables and reports at the request of the Executive Management Team (EMT).
</li><li>Gather and analyze data for management studies to improve workflow, operating methods and to simplify processing procedures; write reports and make recommendations based on the findings of the studies to support executive decision-making. Generate standard reports from databases and computerized systems.
</li><li>Receives, screens and refers telephone calls and personal visitors. Answers inquiries and provides assistance to the public, maintaining the confidentiality of sensitive matters. At the direction of the EMT, disseminates pertinent information through electronic communication.
</li><li>Coordinate EMT meetings, training conferences, and district-wide events, including preparing agendas, briefing materials, taking and distributing minutes of proceedings and follow-up action items.
</li><li>Maintains and/or coordinates EMT&rsquo;s calendar. Arrange meetings and other events, including notification to participants and logistical coordination. Works with procurement personnel to arrange for the most economical travel and lodging for participants. Maintains calendars for district events, mandatory training, committee meetings, and organizational initiatives.
</li><li>Arrange travel, conference registrations, and prepare travel vouchers to the Chief U.S Probation Officer and EMT to ensure adherence to established policies and procedures.
</li><li>Maintains confidential personnel, budgetary, operational, and judicial information, exercising a high degree of discretion and ensuring compliance with Judiciary policies.
</li><li>Prepare correspondence, memoranda, reports, speeches, presentations, and other official documents. Maintain detailed correspondence control records. Prepare, proofread and edit materials for the executive management team&rsquo;s signatures. Check for accuracy, proper grammar, and spelling. Sign for EMT on various correspondence or forms as approved by executive management team,
</li><li>Receive, prioritize, maintain, update, track and route all incoming materials to the executive management team from within the court to appropriate individuals in the office. Receive, screen, and route incoming and outgoing mail to appropriate persons or offices; and process mail requiring special handling. Maintain office reference materials, such as administrative manuals, forms, bulletins, notices, etc.
</li><li>Assist in developing, tracking, and maintaining district administrative policies.
</li><li>Monitors executive assignments and special projects, ensuring deadlines are met and leadership is informed of project status and outstanding issues.
</li><li>Coordinate district-wide communications, including announcements, newsletters, recognition programs, and organizational updates.
</li><li>Maintain executive records, correspondence, and electronic filing systems to ensure accurate documentation and efficient retrieval of information.
</li><li>Arrange and coordinate conferences, meetings, training programs, award and court ceremonies, employee recognition events and official district functions. Employee events include the coordination and distribution of special event retirement achievement plaques and recognition materials.
</li><li>Provides administrative support for committees, strategic planning initiatives, accreditation efforts, and special district projects.
</li><li>Works with Human Resources to arrange all aspects of hiring and promotions including edits to announcements, coordination of panels, scheduling interview availability dates, arranging collection of supervisor feedback forms and completion of scoring sheets for interviews. Responsible for performing all preliminary background investigations for all new hires.
</li><li>Processes all background investigation materials and dissemination of the approvals at the direction of the Chief U.S. Probation Officer. Maintains spreadsheet to track and monitor all follow up items while maintaining strict confidentiality.
</li><li>Disseminate communications to appropriate managers, executives and peers and follow up on action items to ensure a comprehensive and coordinated response when required.
</li><li>Works closely with all court unit executives and the Probation and Pretrial Services Executive Management Team.
</li><li>Serve as liaison to judge&rsquo;s chambers and all other court support units, as well as to the Administrative Office and Federal Judicial Center.
</li><li>Provides suggestions and contributions to the Probation/Pretrial SharePoint including the uploading of materials and documents into several locations.
</li><li>May serve as the progress review hearing coordinator which includes communicating with the program District Judges, District Coordinators as well as the representing agencies (Assistant U.S. Attorney and Defense Counsel).
</li><li>Complete a mandatory 20 hours of work-related training.
</li><li>Perform other representative duties as assigned.
</li></ul></div></div><div><h2 class="jobSectionHeader"><b>Qualifications
</b></h2><div><p>Must be a U.S. citizen or eligible to work in the United States. Associate degree or equivalent. Applicant must have significant experience (minimum five years) in an executive administrative support capacity reporting directly to high-level executives. Professional appearance and manner required. Ability to understand and follow detailed instructions. Superior time management and organizational skills with attention to detail. Strong ability to communicate effectively (orally and in writing) with individuals with diverse backgrounds and establish rapport with staff, outside agencies, and collateral contacts. Exceptional ability to take accurate notes and summarize meetings, conferences, etc. Skill in writing, editing and proofreading documents for spelling, grammar, punctuation, style, abbreviations, and correct format. Strong knowledge and skills in use of personal computers and software applications to prepare reports, presentations and correspondence. Knowledge of automated/internet resources and systems available for conducting database searches and other similar activities. Ability to prioritize and organize work to meet established deadlines. Ability to consistently demonstrate sound ethics and judgment. Ability to maintain professionalism and confidentiality is critical. Skill in administrative matters such as file maintenance, record keeping, reporting and preparation of presentation material. Understanding court and legal terminology a plus.
</p></div></div><div><h2 class="jobSectionHeader"><b>Employee Benefits
</b></h2><div><ul><li>Salary range CL 26: $63,388 &ndash; $103,018 (Total compensation w/employer paid benefits approximate range: $82,404 - $133,923)
</li></ul><p>In addition to salary, the federal government&rsquo;s benefits equate to no less than 33% of an employee&rsquo;s total compensation (see Total Compensation sample below). Federal employees are entitled to federal benefits such as health, dental, vision, life insurance, long-term disability insurance, long-term care insurance and flexible spending accounts. Participation in a defined benefit plan the Federal Employees Retirement System-Further Revised Annuity Employee (FERS-FRAE), and up to 5% matching contributions on retirement savings through the Thrift Savings Plan (401k equivalent). Generous accrual of paid time vacation and sick leave and 11 paid holidays per year. Paid parental leave after meeting eligibility requirements. Eligible for the Public Student Loan Forgiveness (PSLF) program on eligible student loans. Commuter subsidies for public transportation to and from work. Extensive online training options and in-person training and professional conferences, funds permitting.
</p><p><b>Employer Provided Benefits - Total Compensation Approximation Sample (For Illustration Purposes Only)
</b></p><ul><li>Sample Annual Salary: $60,000.00
</li><li>Retirement Benefits: $17,760.00
</li><li>Health/Life Insurance &amp; Commuter Reimbursement: $15,494.00
</li><li>Paid Time-Off (Holidays &amp; Accrued Leave): $8,538.00
</li></ul><p>Total Compensation: $101,792.00
</p></div></div><div><h2 class="jobSectionHeader"><b>Application Info
</b></h2><div><p>Must be a U.S. citizen or a lawful permanent resident with authorization to work in the United States who is currently seeking U.S. citizenship or intending to become a U.S. citizen immediately after meeting the eligibility requirements. The final candidate will be subject to a background investigation by law enforcement agencies. The Federal Financial Reform Act requires direct deposit of federal wages for employees. The U.S. District Court and the Probation and Pretrial Services Office requires employees to adhere to the Code of Conduct for Federal Judicial Employees, which is available on the Court&rsquo;s website: www.cacd.uscourts.gov.
</p><p><b>How to Apply
</b><br>
Applications should be submitted to apply_CACD@cacd.uscourts.gov. Documents must be in Microsoft Word or PDF format, and the email should reference the vacancy number. Complete applications must include the following:
</p><div><ul><li>Cover Letter &ndash; Address how your background, skills, and experience meet the qualifications listed
</li></ul><ul><li>Resume &ndash; Include key career accomplishments
</li></ul><ul><li>For External Applicants Only: An application for Federal Branch Employment (AO78) (please visit the Court&rsquo;s website at www.cacd.uscourts.gov to download the AO78 application form).
</li></ul></div><p>Due to the high volume of applications, we will communicate with those individuals who will be interviewed. Applicants scheduled to interview should advise the Human Resources staff if any accommodation will be necessary to interview. Unfortunately, the Court is unable to reimburse applicants for any travel or parking costs.
</p><p>The Court reserves the right to modify the conditions of this announcement, commence interviews immediately, withdraw the announcement, or fill the position at any time, any of which actions may occur without notice.
</p></div></div><p>The federal Judiciary is an Equal Employment Opportunity employer.</p></div></div></div></div></div></div>

Executive Assistant - Probation and Pretrial Services Office

murphypaintersinc

<p><br /><strong>Job Overview</strong><br /><br /><br />Murphy Painters, Inc., a leading Florida-based painting company, is seeking a meticulous and efficient <strong>Remote Typist Clerk</strong> to join our team on a <strong>full-time</strong> basis. Specialising in high-quality commercial and residential painting projects, we are dedicated to exceptional service and superior craftsmanship. The successful candidate will provide essential administrative support, ensuring the accuracy of our documentation and the smooth running of our operational processes. This is a fully remote position, open to candidates based in the United States.<br /><br /><br /><strong>Responsibilities</strong><br /><br /><br /> </p><ul><li>Accurately transcribe documents from various sources, including audio files and handwritten notes.</li><li>Perform data entry tasks, updating and maintaining company databases and client records with precision.</li><li>Prepare, format, and proofread a variety of documents such as reports, correspondence, and invoices.</li><li>Organise and manage digital filing systems to ensure easy retrieval of information.</li><li>Handle general clerical tasks as required to support the wider team and contribute to office efficiency.</li><li>Maintain strict confidentiality of sensitive company and client information.</li></ul><p><strong>Qualifications</strong><br /><br /><br /> </p><ul><li>Proven experience in a typist, administrative assistant, or data entry role.</li><li>Exceptional typing speed and accuracy, with a keen eye for detail.</li><li>Excellent command of the English language, including outstanding grammar, spelling, and punctuation.</li><li>Proficient in using the Microsoft Office Suite (Word, Excel, Outlook).</li><li>Strong organisational and time-management skills, with the ability to work independently in a remote environment.</li><li>A high school diploma or equivalent; further qualifications in office administration are a plus.</li><li>Experience within the construction or trade services industry is desirable but not essential.</li></ul><p><br /><br /><br /><strong>Benefits</strong><br /><br /><br /> </p><ul><li>Competitive hourly wage: <strong>$45 - $60 USD per hour</strong>.</li><li>The flexibility of a fully remote working arrangement.</li></ul><p><br /> </p><p> </p>

Remote Typist Clerk

Canon Business Process Services

<div>Overview:
<div>
Under direct supervision, the Field Support Representative (FSR) is assigned to a temporary in-house talent pool which provides replacement and/or short-term administrative services in place of Office Service Reps (and others) who are out of the office. The FSR will be assigned a home location but will be scheduled to visit other client sites within the region to provide multiple disciplines (fax, print, mail, reception and other duties, as assigned).</div><div>
NOTE: This position requires heavy travel (up to 75 %), and requires either reliable public transportation or a clean driving record and a personal vehicle. Business travel expenses will be reimbursed.</div>
Responsibilities:
<h3 class="jobSectionHeader"><b>CUSTOMER SERVICE</b></h3><ul><li>Ensures total customer (internal &amp; external) satisfaction through understanding of customer expectations, proactive problem identification/resolution, and maximizing opportunities to build relationships.</li></ul><h3 class="jobSectionHeader"><b>
MAIL/PACKAGES/POUCHES</b></h3><ul><li>Receive, sort, and deliver all incoming mail &amp; packages according to assigned floors and within established time frames. Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations.
</li><li>Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable).</li><li>Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames.</li><li>Log outgoing and incoming items as required and review for accuracy/completeness.</li><li>In some locations, may be required to walk and/or deliver by transportation any legal package in a timely and proscribed manner. Secure necessary signatures and documentation to confirm delivery.</li></ul><h3 class="jobSectionHeader"><b>
SUPPLIES/COPYING/FAXING/ADMINISTRATION</b></h3><ul><li>Organize and distribute supplies to client. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers).</li><li>Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc.</li><li>Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs.</li><li>May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings.</li><li>Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, generate activity and confirmation reports, and call the receiver to confirm receipt as necessary.</li><li>Perform other administrative duties from inserting, copying and photocopying to faxing as needed.</li><li>Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site.</li></ul><div></div><p><b><br>
May possibly perform any of the following functions at the direction of the Site Manager:</b></p><ul><li>Set up and maintain client&rsquo;s kitchen areas and conference rooms, order food and make coffee.</li><li>Provide reception work such as answering telephones, taking messages and greeting visitors.</li><li>Move boxes, supplies or furniture; replace light bulbs.</li><li>May be requested to perform document scanning.</li><li>Prepare outgoing items for shipping.</li><li>Additional responsibilities that other employees at that site do not perform.</li></ul><div>
May prepare reports in order to measure productivity and prepare billing charges.</div><br>
<div></div>
Qualifications:<br>
<div></div><ul><li>
High school diploma or equivalent</li><li>
1-3 years&rsquo; experience working in a mailroom or professional office environment.</li><li>
Capable of performing the basic job functions under general direction.</li><li>
Basic knowledge of metering, weighting, logging and other shipping procedures.</li><li>
Basic computer skills required.</li><li>
Able to perform routine and some more complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.) with general direction.</li><li>
General supervision and instructions given for routine work and detailed instructions given for new activities or special assignments.</li><li>
Contacts may occasionally be outside own department.
</li><li>Contacts involve the exchange of information or data requiring some explanation or interpretation.
</li><li>Excellent customer service, professional attitude and appearance are a must</li><li>
Ability to work overtime &amp; meet deadlines</li>
Adherence and support of CBPS Core Values: Focusing on Results &amp; Customers, Be Innovative and Quality Driven and Performing Ethically.<br>
<li>
</li></ul><div></div><p><b>PHYSICAL DEMANDS/ WORKING CONDITIONS</b></p><ul><li>
Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing.</li><li>
May lift and/or move up to 50lbs.</li><li>
Mental qualifications include ability to perform mail, delivery, copy and other administrative tasks as requested</li><li>
Good organizational skills</li></ul><p><b>
What We Offer:</b></p><div>
Competitive pay &amp; benefits!</div><div>
Comprehensive training and development programs that prepare employees to advance from within.</div><div>
A company focused on creating a positive work and client environment.</div><div>
Employee discounts on entertainment, products, and services nationwide!</div><div></div><div><b><i><br>
Come Join Our Team!</i></b></div></div>

Field Support Representative I, II, III

Katten

<div><div><div><div><div>Requisition ID:
</div><div><b>7378</b></div>
</div>
</div></div><div><p>Katten is a full-service law firm with approximately 650 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm&rsquo;s core areas of practice include corporate, financial markets and funds, restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.</p><p><b>
Technology Learning Specialist</b></p><p>
Under the general direction of the IT Training Manager and according to established Firm policies and procedures, is responsible for all aspects of the Firm's training program relative to desktop applications, its structure, and design. Conduct training of new employees and current staff on all levels. Maintains professionalism and strict confidentiality in all client and Firm matters.</p><p>
The Technology Learning Specialist position can be located in the Chicago, New York, Washington DC, Dallas, Charlotte, or Los Angeles office. Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).</p><p><b>
Essential Duties and Responsibilities include, but may not be limited to, the following</b>. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><ul><li><p>
Conduct new-hire training to include firm core applications and in some cases telephone systems, in a classroom environment, one-on-one training or remote (distance learning) training.</p></li><li><p>
Coordinate with office administrators, human resources staff, other administrative departments as needed, and practice group leaders to determine users' training needs. Assist in the development of training courses to meet those needs.</p></li><li><p>
Apply instructional design principles to develop effective learning objectives, course outlines, practice exercises, assessments, and supporting materials for instructor-led, virtual, blended, and self-paced training.</p></li><li><p>
Coordinate and conduct training sessions for existing employees during conversions and major upgrades. Ensure firm-wide consistency in training curriculum.</p></li><li><p>
Document training procedures, create training manuals, quick reference cards, etc., and keep all documentation up to date. Able to assist in creation of in-house e-learning content. Design, develop, and maintain in-house e-learning content, including screen recordings, tutorials, short instructional videos, simulations, and other digital learning resources.</p></li><li><p>
Develop technology training videos and e-learning assets using Camtasia or similar tools, including scripting, screen recording, editing, captioning, quality review, and publishing content for use in the firm&rsquo;s LMS or other approved training platforms.</p></li><li><p>
Coordinate with Help Desk and other IT staff to create and maintain application reference materials on the firm's DMS and intranet.</p></li><li><p>
Assist and coordinate training for other offices.</p></li><li><p>
Conduct video conference training sessions for other offices when required.</p></li><li><p>
Conduct firm offered training sessions placed on the LMS calendar. Assist in management of the LMS.</p></li><li><p>
Participate in special projects, as required.</p></li><li><p>
Evaluate publicly available training materials for possible use by the firm.</p></li><li><p>
Learn all new and upgraded software/hardware and assist in developing technical documentation and teaching aids such as training user guides, quick reference cards, demonstration models, multimedia visual aids, computer tutorials, and reference works.</p></li></ul><p><b>
Knowledge, Skills and Abilities</b></p><ul><li><p>
Associate's degree or equivalent and two or more years technical training experience specifically in developing, implementing, and conducting applications training pertaining to a large practice law firm; or equivalent combination of education and experience.</p></li><li><p>
Must be quality and results oriented with excellent writing skills and substantial experience in writing technical documentation (e.g., training manuals, quick reference guides, etc.). Strong conceptual understanding of desktop applications and MOS Certificate preferred.</p></li><li><p>
Computer proficient with advanced technical and working knowledge of all Microsoft Office Suite applications (including templates, macros, styles, etc.). Extensive knowledge of document formatting and an understanding of document management systems and Internet software. Working knowledge or ability to learn other applications/software (InterAction, iManage, Template &amp; Numbering suite, e-Mail Filing, etc.) the firm uses.</p></li><li><p>
Excellent analytical and technical skills requiring an aptitude for detail, precision, and logic with comprehensive knowledge of a Windows environment and the various applications utilized by the firm in order to provide training and write technical documentation.</p></li><li><p>
Proactive with the ability to identify, define, and analyze detailed support issues and problems and to recommend and implement solutions. Ability to interpret technical instructions in layman&rsquo;s terms and apply to practical situations.</p></li><li><p>
Exhibit high degree of initiative with demonstrated troubleshooting, problem resolution, and follow-through skills in order to manage multiple priorities in a fast-paced, detail-oriented, and consistently changing work environment with the ability to make decisions based upon results of research.</p></li><li><p>
Excellent interpersonal, verbal, and written communication skills with the ability to communicate with courtesy and diplomacy and efficiently follow written and verbal instructions.</p></li><li><p>
Ability to provide technical information and training to a diverse group of users having different levels of computer expertise including attorneys, support staff, and clients. In addition, maintain effective relationships with vendors and consultants.</p></li><li><p>
Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the position's responsibilities.</p></li><li><p>
Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data and communicate ideas and conclusions clearly and concisely in report format, written correspondence, e-mail, or verbally.</p></li><li><p>
Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret and analyze source data and write technical instructional/informational documentation.</p></li><li><p>
Ability to operate standard office equipment, including computer, printer, telephone, photocopier, scanner, calculator, facsimile, etc.</p></li><li><p>
Ability to occasionally retrieve and distribute files, technology-related items, written documentation, or office supplies weighing up to 20 pounds.</p></li></ul><p>
The annualized salary range for this position in the Los Angeles office is $75,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.</p><p>
We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy, and long-term and short-term disability policies.</p><p>
Katten will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of Article 9 to Chapter XVII of the Los Angeles Municipal Code.</p><p>
Katten Muchin Rosenman LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</p><p>
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Technology Learning Specialist

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