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accounting administrative assistant Jobs in Los Angeles

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administrative assistant (entry level) Jobs in Los Angeles

administrative assistant (entry level)

office assistant filing general office help

murphypaintersinc

<p><br /><strong>Job Overview</strong><br /><br /><br />Murphy Painters, Inc., a leading Florida-based painting company, is seeking a meticulous and efficient <strong>Remote Typist Clerk</strong> to join our team on a <strong>full-time</strong> basis. Specialising in high-quality commercial and residential painting projects, we are dedicated to exceptional service and superior craftsmanship. The successful candidate will provide essential administrative support, ensuring the accuracy of our documentation and the smooth running of our operational processes. This is a fully remote position, open to candidates based in the United States.<br /><br /><br /><strong>Responsibilities</strong><br /><br /><br /> </p><ul><li>Accurately transcribe documents from various sources, including audio files and handwritten notes.</li><li>Perform data entry tasks, updating and maintaining company databases and client records with precision.</li><li>Prepare, format, and proofread a variety of documents such as reports, correspondence, and invoices.</li><li>Organise and manage digital filing systems to ensure easy retrieval of information.</li><li>Handle general clerical tasks as required to support the wider team and contribute to office efficiency.</li><li>Maintain strict confidentiality of sensitive company and client information.</li></ul><p><strong>Qualifications</strong><br /><br /><br /> </p><ul><li>Proven experience in a typist, administrative assistant, or data entry role.</li><li>Exceptional typing speed and accuracy, with a keen eye for detail.</li><li>Excellent command of the English language, including outstanding grammar, spelling, and punctuation.</li><li>Proficient in using the Microsoft Office Suite (Word, Excel, Outlook).</li><li>Strong organisational and time-management skills, with the ability to work independently in a remote environment.</li><li>A high school diploma or equivalent; further qualifications in office administration are a plus.</li><li>Experience within the construction or trade services industry is desirable but not essential.</li></ul><p><br /><br /><br /><strong>Benefits</strong><br /><br /><br /> </p><ul><li>Competitive hourly wage: <strong>$45 - $60 USD per hour</strong>.</li><li>The flexibility of a fully remote working arrangement.</li></ul><p><br /> </p><p> </p>

Remote Typist Clerk

Husch Blackwell LLP

<div><p>Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.</p>
<p>
At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.</p>
<p>
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our <b>Client Delivery Specialist (Commercial Litigation Legal Assistant)</b> position in our <b>Los Angeles, CA </b>office. This position will work 2 days onsite and 3 days remote.</p>
<p>
The <b>Client Delivery Specialist (Commercial Litigation Legal Assistant)</b> serves as the primary operational partner for assigned attorneys within a practice. This role manages workflow execution, cross-functional coordination, and administrative support while reducing attorney project-management burden. Specialists maintain direct responsibility for attorney relationships, matter completion, and coordination across operational teams. Essential job functions include:</p>
<p><i>
Strategic Workflow Ownership</i></p>
<ul>
<li>Manages full lifecycle workflow for assigned attorneys.</li>
<li>Proactively anticipates the needs of attorneys, manages priorities, and resolves administrative challenges with minimal supervision.</li>
<li>Coordinates and tracks ongoing projects to ensure deadlines and deliverables are met; monitors milestones; updates status reports; communicates progress; and assists with project plans, timelines, and resource allocation.</li>
<li>Handles special projects and other duties as assigned to support the efficiency and success of the attorneys&rsquo; practices.</li>
<li>Effectively uses workflow management software to log and manage workflow.</li>
</ul>
<p><i>Conflicts, NBI &amp; Engagement Process Leadership</i></p>
<ul>
<li>Prepares and processes new matter forms, requests conflict checks, and opens new files.</li>
<li>Coordinate intake and engagement processes, maintain documentation, and reduce repetitive attorney involvement.</li>
</ul>
<p><i>Billing, Collections &amp; Financial Coordination</i></p>
<ul>
<li>Assists attorneys with tracking and monitoring alternative fee arrangements.</li>
<li>Assists attorneys with automation, tracking, and monitoring of matter budgets.</li>
<li>Partner with the billing team to oversee time entry, billing inquiries, and collections.</li>
</ul>
<p><i>Client &amp; Cross-Functional Coordination</i></p>
<ul>
<li>Coordinates client communications, manages sensitive information, and serves as a liaison between attorneys, clients, and internal departments.</li>
</ul>
<p><i>Email &amp; Administrative Optimization</i></p>
<ul>
<li>Proactively manages attorneys&rsquo; inboxes, prioritizing and flagging urgent communications; drafts, reviews, and responds to emails on behalf of attorneys as directed; and organizes/archives correspondence for easy retrieval.</li>
<li>Provides general administrative support: Maintains attorney contacts; tracks requirements and activity related to CLE and memberships.</li>
<li>Provides general administrative support as needed, including operating office equipment (PCs, printers, phones, copiers, facsimiles, and typewriters).</li>
<li>Conducts all business in a confidential manner; copes successfully with demands from timekeepers, remaining calm under pressure.</li>
<li>Reviews and routes incoming mail and fax communications; prepares and processes outgoing mail and faxes; arranges specialized mail or messenger services as required; and ensures attachments, exhibits, and enclosures are included.</li>
<li>Assists in coordinating attorneys&rsquo; calendars and meeting arrangements; makes travel arrangements and prepares itineraries.</li>
</ul>
<p><i>Document &amp; Matter Management</i></p>
<ul>
<li>Prepares, edits, formats, and proofreads legal documents, correspondence, and presentations with a high degree of accuracy; manages version control, file organization, and secure document storage in compliance with firm policies; and facilitates the execution, filing, and distribution of legal documents.</li>
<li>Types, transcribes, revises, and proofreads legal documents accurately; prioritizes assignments; and meets specific deadlines on projects.</li>
</ul>
<p><i>Practice Alignment &amp; Institutional Knowledge</i></p>
<ul>
<li>Shows proficiency in the assigned Practice Specialty Center (practice-group-specific duties as they relate to the PSC).</li>
<li>Takes personal responsibility for regularly exchanging information, documenting workflows for coverage that support attorney preferences, and sharing training tips with team members for maximum job effectiveness.</li>
</ul>
<p><i>Delegation &amp; Team Leverage</i></p>
<ul>
<li>Demonstrates effective teamwork and communication with team members and all Firm personnel; participates in regular team meetings to discuss current projects and workflow.</li>
<li>Delegates specific tasks to other teams, as appropriate, to ensure coverage, timely completion, and quality control.</li>
</ul>
<p><i>Technology, AI &amp; Upskilling</i></p>
<ul>
<li>Identify opportunities for process improvements.</li>
<li>Leverages automation and dashboards to improve tracking, organization, and execution of work.</li>
<li>Participate in applicable AI and technology related trainings to maintain proficiency in related tools and services.</li>
<li>Research emerging tools and best practices and recommends process improvements to streamline workflows, increase accuracy, and enhance service delivery.</li></ul><br>
<p></p>
<p><b>
POSITION REQUIREMENTS</b></p>
<ul>
<li>Bachelor's degree with major coursework in a related field; or commensurate professional and educational experience required.</li>
<li>5+ years relevant experience providing comprehensive support to organizational leadership, preferably in a professional services environment.</li>
<li>3+ years relevant legal assistance experience required.</li>
<li>Advanced proficiency in Microsoft Office Suite.</li>
<li>Demonstrated ability to proactively identify issues, propose solutions, and drive work to resolution with minimal direction.</li>
<li>Strong communication skills, including providing concise, solutions-oriented status updates and recommendations to attorneys and other stakeholders.</li>
<li>Ability to handle confidential information of highest level.</li>
<li>Minimum typing speed of 60 wpm; previous transcription experience preferred.</li>
<li>Exercise discretion, judgment, and composure.</li>
<li>Proactive Problem-Solving &ndash; Anticipate and resolve before escalation</li>
<li>Judgment &amp; Discretion &ndash; Navigate complexity with senior stakeholders</li>
<li>Workflow Management &ndash; Own full lifecycle with accountability</li>
<li>Communication &ndash; Clear, concise, solution-focused</li>
<li>Business Partnership &ndash; Service mindset with strategic value-add</li>
<li>Technology Proficiency &ndash; AI, automation, continuous upskilling</li>
<li>Organizational Excellence &ndash; Detail-oriented, multi-tasking across portfolios</li>
<li>Accountability &ndash; Follow-through and ownership</li>
<li>Relationship Management &ndash; Build trust across all levels</li>
<li>Adaptability &ndash; Thrive in dynamic, high-pressure environments</li></ul><br>
<p></p>
<p><i>
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. If you need assistance to accommodate a disability, please contact HR.</i></p><br>
<p></p>
<p><b>
COMPENSATION &amp; BENEFITS</b></p>
<p>
Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in the state of California are as follows:</p>
<ul>
<li>State of California: $63,000-$128,000</li>
</ul>
<p>The above salaries do not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more.</p>
<p>
Please include a cover letter and resume when applying.</p>
<p>
EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.</p>
<p>
#LI-Onsite</p>
<p>
#LI-JV1</p><h4 class="jobSectionHeader"><b>
Experience</b></h4>
Required<ul><li>
Minimum typing speed of 60 wpm</li><li>
Proficiency in Microsoft Office Suite</li></ul>
Preferred<ul><li>
Strong communication skills</li><li>
3 year(s): Legal assistance experience</li><li>
5 year(s): Experience providing comprehensive support to organizational leadership</li></ul><h4 class="jobSectionHeader"><b>
Education</b></h4>
Preferred<ul><li>
Bachelors or better</li></ul><p>
Equal Opportunity Employer<br>
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</p></div>

Commercial Litigation Legal Assistant (Client Delivery Specialist)

PDS Health

<div>Description:
<div>
Now is the time to join PDS Health. You will have opportunities to learn new skills from our team of experienced professionals. If you're ready to take your career to the next level and gain valuable experience, apply today!</div>
Overview:
<div>
The primary role of the Dental Assistant is to support the success of the clinicians through effective delivery of the Perfect Patient Experience (PPE), thus creating a Patient for Life (PFL). Dental assistants perform a variety of patient care, office, and laboratory duties. Dental assistants prepare patients for oral examination and assist other dental professionals in providing treatment to the teeth, mouth, and gums. Dental assistants must work effectively with co-workers including Specialty dental assistants, patients, and the front office by sharing ideas in a constructive and positive manner. A successful dental assistant will execute active listening to objectively consider ideas and suggestions from others, keep commitments; keep others informed of work progress, and address problems constructively to identify practical business solutions.</div><div></div><div><b><br>
Specialty Dental Assistants</b> If dental assistant is assigned within specialty areas including: Endodontics, Oral Surgery, Orthodontics, Periodontics or Pediatric, they will primarily be supporting clinicians within that specialty and may be required to have additional training.</div><div><br>
</div><div><b>Responsibilities</b></div><ul><li><div>
Perform functions in accordance with the applicable state&rsquo;s Dental Auxiliaries Table of Permitted Duties.</div></li><li><div>
Actively participate in the PPE by striving to keep your patients focused on optimal treatment while attending to their individual needs and concerns.</div></li><li><div>
Escort patients to/from the front desk and introduce them to other team members as appropriate.</div></li><li><div>
Communicate with the front and back office teams to ensure the Orthodontists schedule runs smoothly and efficiently.</div></li><li><div>
Maintain a clean, sterile, and cheerful environment.</div></li><li><div>
Sterilize and disinfect instruments and equipment; clean each operatory in accordance with the state applicable infection control guidelines.</div></li><li><div>
Prepare patients for treatment and assist the dentist- thereby enabling them to provide efficient, quality dental treatment.</div></li><li><div>
At the direction of the clinician, complete radiographs and intra-oral pictures of patients in an efficient and timely manner.</div></li><li><div>
Prepare tray setups for dental procedures and maintain adequate supply levels in each operatory, replenishing as needed to provide efficient patient care.</div></li><li><div>
Keep the patients' mouths dry and clear by using suction or other devices.</div></li><li><div>
Instruct patients on postoperative and general oral health care as directed by the clinician.</div></li><li><div>
Record patient charting and all the clinician&rsquo;s notes in the digital patient chart as directed by the clinician.</div></li><li><div>
Support patient care by presenting treatment record, consents and health history to clinician prior to patient treatment.
</div></li><li><div>Ensure equipment is maintained according to manufacturer&rsquo;s guidelines.</div></li><li><div>
Work closely with Lead Dental Assistant to ensure adequate clinical supplies are on hand.</div></li><li><div>
Utilize technology by learning how to operate and give explanation/demonstration of how to operate to others.</div></li><li><div>
Participate in daily morning huddles, monthly team meetings and any other meetings as required.</div></li><li><div>
Models company culture, values, standards and best operational practices based on the &ldquo;We Believes.&rdquo;</div></li><li><div>
Demonstrates stewardship of the PDS Brand making decisions consistent with the PDS Brand framework.</div></li><li><div>
Implements the Perfect Patient Experience process in efforts to gain Patients for Life.</div></li><li><div>
Maintains an appropriate professional appearance and demeanor in accordance with company policies; addresses others professionally and respectfully.</div></li><li><div>
Ensures Compliance with Company policies, as well as State, Federal and other regulatory bodies.</div></li><li><div>
Other duties and responsibilities as assigned.</div></li></ul><div><b>
Qualifications</b></div><ul><li><div>
Equivalent to high school diploma or general education degree (GED), and specified training courses as mandated by state for certification, licensure, or registration.</div></li><li><div>
Certificates/Licenses/Registrations: As mandated by applicable state.</div></li><li><div>
Specialty Dental Assistants must possess and maintain a valid driver&rsquo;s license and automobile insurance. Driver&rsquo;s license must be verified by completing a background check and motor vehicle record check at the time of hire.</div></li><li><div>
Specialty Dental Assistants are required to timely travel to multiple offices per day, in some cases several times per day, and must have reliable means of transportation to travel to assigned offices.</div></li><li><div>
In lieu of a valid driver&rsquo;s license and automobile insurance, Specialty Dental Assistant must have reliable means of alternate transportation which would allow for required, timely travel to multiple offices per day, in some cases several times per day.</div></li><li><div>
Travel may be planned or unplanned and is subject to change without notice.</div></li></ul><div><b>
Preferred</b></div><ul><li><div>
One-year certificate from an accredited college or technical school; or equivalent combination of education and experience.</div></li></ul><div><b>
Knowledge/Skills/Abilities</b></div><ul><li><div>
Ability to respond to common inquiries from patients, staff, vendors, or other members of the business community.</div></li><li><div>
Ability to draw valid conclusions, apply sound judgment in making decisions, and to make decisions under pressure.</div></li><li><div>
Ability to interact with other Clinicians and Owner Doctors effectively</div></li><li><div>
Ability to interpret and apply policies and procedures.</div></li><li><div>
Ability to read, analyze, and interpret documents such as business periodicals, professional journals, technical procedure manuals, safety rules, operating and maintenance instructions, and governmental regulations.</div></li><li><div>
Ability to communicate effectively and present information, both verbally and in writing, to patients and co-workers.</div></li><li><div>
Ability to interpret a variety of instructions furnished in written, verbal, or diagram form.</div></li><li><div>
Ability to maneuver through basic computer software.</div></li><li><div>
Results Oriented (Energetic self-starter; sets realistic goals; meets commitments; persistent, prioritizes daily to achieve results).</div></li><li><div>
Customer Service Advocate (flexible and adaptive; empathetic; passionate; ethical).</div></li><li><div>
Influencer (active listener/observer of behavior; creates a win/win need for change)</div></li><li><div>
Self-motivated, reliable individual capable of working independently as well as part of a team.</div></li><li><div>
Ability to multi-task effectively without compromising the quality of the work.</div></li><li><div>
Excellent interpersonal, oral and written communication skills.</div></li><li><div>
Ability to handle and maintain extreme confidentially Patient records.</div></li><li><div>
Organized, detail-oriented individual able to work in a fast-paced environment.</div></li></ul><div><b>
Benefits</b></div><ul><li>
Medical, dental, and vision insurance</li><li>
Paid time off</li><li>
Tuition Reimbursement</li><li>
401K</li><li>
Paid time to volunteer in your local community</li></ul>
&lrm; :
<div>
PDS Health is an Equal Opportunity Employer. We celebrate diversity and are united in our mission to create healthier and happier team members.</div>
Salary Information: $21.75-$30.50 / Hourly</div>

Traveling Dental Assistant Endodontics

Marina ObGyn

<p>Looking to hire a full time Physician Assistant PA for an ob/gyn practice. We are a complete women's health group, currently, with a total of seven offices. Our offices are in Hawthorne, Long Beach, South Gate, Carson, Boyle Heights, Torrance, and Boyle Heights (Los Angeles). The new hire will be assigned to your newly built office in Los Angles (adjacent to Downtown Los Angeles, Pasadena, Silver Lake, Echo Park, Los Feliz, and the surrounding towns). Women's health experience is preferred but not a requirement. Ability to speak medical Spanish is preferred but not required. Pay will be determined by experience. The physicians, practitioners are willing to teach anything that the PA needs help on. The physicians are available to assist or answer any questions 24/7. There is a great mix of gynecology and obstetrics with focus on minimally invasive surgery and procedures. We perform many procedures in the office as well. The Physicians, practitioners and staff are all fun to work with and we create an enjoyable working environment. The new hire will work alongside one of the groups ObGyn's or practitioners on most days in the office. Please email with any questions.</p><p>Job Type: Full-time</p><p>Pay: $81,198.00 - $125,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Physician Assistant, OB/GYN

Katten

<div><div><div><div><div>Requisition ID:
</div><div><b>7378</b></div>
</div>
</div></div><div><p>Katten is a full-service law firm with approximately 650 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm&rsquo;s core areas of practice include corporate, financial markets and funds, restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.</p><p><b>
Technology Learning Specialist</b></p><p>
Under the general direction of the IT Training Manager and according to established Firm policies and procedures, is responsible for all aspects of the Firm's training program relative to desktop applications, its structure, and design. Conduct training of new employees and current staff on all levels. Maintains professionalism and strict confidentiality in all client and Firm matters.</p><p>
The Technology Learning Specialist position can be located in the Chicago, New York, Washington DC, Dallas, Charlotte, or Los Angeles office. Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).</p><p><b>
Essential Duties and Responsibilities include, but may not be limited to, the following</b>. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><ul><li><p>
Conduct new-hire training to include firm core applications and in some cases telephone systems, in a classroom environment, one-on-one training or remote (distance learning) training.</p></li><li><p>
Coordinate with office administrators, human resources staff, other administrative departments as needed, and practice group leaders to determine users' training needs. Assist in the development of training courses to meet those needs.</p></li><li><p>
Apply instructional design principles to develop effective learning objectives, course outlines, practice exercises, assessments, and supporting materials for instructor-led, virtual, blended, and self-paced training.</p></li><li><p>
Coordinate and conduct training sessions for existing employees during conversions and major upgrades. Ensure firm-wide consistency in training curriculum.</p></li><li><p>
Document training procedures, create training manuals, quick reference cards, etc., and keep all documentation up to date. Able to assist in creation of in-house e-learning content. Design, develop, and maintain in-house e-learning content, including screen recordings, tutorials, short instructional videos, simulations, and other digital learning resources.</p></li><li><p>
Develop technology training videos and e-learning assets using Camtasia or similar tools, including scripting, screen recording, editing, captioning, quality review, and publishing content for use in the firm&rsquo;s LMS or other approved training platforms.</p></li><li><p>
Coordinate with Help Desk and other IT staff to create and maintain application reference materials on the firm's DMS and intranet.</p></li><li><p>
Assist and coordinate training for other offices.</p></li><li><p>
Conduct video conference training sessions for other offices when required.</p></li><li><p>
Conduct firm offered training sessions placed on the LMS calendar. Assist in management of the LMS.</p></li><li><p>
Participate in special projects, as required.</p></li><li><p>
Evaluate publicly available training materials for possible use by the firm.</p></li><li><p>
Learn all new and upgraded software/hardware and assist in developing technical documentation and teaching aids such as training user guides, quick reference cards, demonstration models, multimedia visual aids, computer tutorials, and reference works.</p></li></ul><p><b>
Knowledge, Skills and Abilities</b></p><ul><li><p>
Associate's degree or equivalent and two or more years technical training experience specifically in developing, implementing, and conducting applications training pertaining to a large practice law firm; or equivalent combination of education and experience.</p></li><li><p>
Must be quality and results oriented with excellent writing skills and substantial experience in writing technical documentation (e.g., training manuals, quick reference guides, etc.). Strong conceptual understanding of desktop applications and MOS Certificate preferred.</p></li><li><p>
Computer proficient with advanced technical and working knowledge of all Microsoft Office Suite applications (including templates, macros, styles, etc.). Extensive knowledge of document formatting and an understanding of document management systems and Internet software. Working knowledge or ability to learn other applications/software (InterAction, iManage, Template &amp; Numbering suite, e-Mail Filing, etc.) the firm uses.</p></li><li><p>
Excellent analytical and technical skills requiring an aptitude for detail, precision, and logic with comprehensive knowledge of a Windows environment and the various applications utilized by the firm in order to provide training and write technical documentation.</p></li><li><p>
Proactive with the ability to identify, define, and analyze detailed support issues and problems and to recommend and implement solutions. Ability to interpret technical instructions in layman&rsquo;s terms and apply to practical situations.</p></li><li><p>
Exhibit high degree of initiative with demonstrated troubleshooting, problem resolution, and follow-through skills in order to manage multiple priorities in a fast-paced, detail-oriented, and consistently changing work environment with the ability to make decisions based upon results of research.</p></li><li><p>
Excellent interpersonal, verbal, and written communication skills with the ability to communicate with courtesy and diplomacy and efficiently follow written and verbal instructions.</p></li><li><p>
Ability to provide technical information and training to a diverse group of users having different levels of computer expertise including attorneys, support staff, and clients. In addition, maintain effective relationships with vendors and consultants.</p></li><li><p>
Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the position's responsibilities.</p></li><li><p>
Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data and communicate ideas and conclusions clearly and concisely in report format, written correspondence, e-mail, or verbally.</p></li><li><p>
Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret and analyze source data and write technical instructional/informational documentation.</p></li><li><p>
Ability to operate standard office equipment, including computer, printer, telephone, photocopier, scanner, calculator, facsimile, etc.</p></li><li><p>
Ability to occasionally retrieve and distribute files, technology-related items, written documentation, or office supplies weighing up to 20 pounds.</p></li></ul><p>
The annualized salary range for this position in the Los Angeles office is $75,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.</p><p>
We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy, and long-term and short-term disability policies.</p><p>
Katten will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of Article 9 to Chapter XVII of the Los Angeles Municipal Code.</p><p>
Katten Muchin Rosenman LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</p><p>
#LI-DNI</p></div></div><p></p>

Technology Learning Specialist

California Central District Court

<div><div><h1 class="jobSectionHeader"><b>Job Details for Executive Assistant - Probation and Pretrial Services Office
</b></h1></div><div><div><div><div><div><div><div><div><div>Court Name/Organization </div><div>California Central District Court
</div></div><br>
<div><div>Overview of the Position </div><div>The U.S. District Court and the Probation and Pretrial Services Office is recruiting for an exceptional individual for our Executive Assistant position. This position is responsible for performing a variety of administrative, technical, and secretarial support services for members of the court unit&rsquo;s executive management team. The duties involve a wide range of responsibilities and areas, including managing, monitoring and facilitating timely communication with other agencies, including but not limited to Judges and their Courtroom Deputies, Probation and Pretrial Services Officers, U.S. Attorney&rsquo;s Office, the Federal Public Defender&rsquo;s Office, private attorneys and other agencies or individuals involved in the administration of criminal justice. The position is also responsible for maintaining courtroom calendars between judges and Probation to ensure adherence to courtroom proceedings. The job entails a high level of knowledge and complexity regarding court operations and court-required documentation. The Central District of California serves seven counties and has 28 authorized district judgeships, 11 senior judges, and 23 magistrate judges. The Probation and Pretrial Services Office consists of more than 280 employees spread among 11 office locations. Staff includes probation and pretrial services officers and clerical support positions. The workload in the district entails supervision of over 10,000 defendants, probationers, parolees, and persons on supervised release and the preparation of approximately 3,000 presentence investigations annually.
</div></div><br>
<div><div>Location </div><div>Los Angeles, CA
</div></div><br>
<div><div>Opening and Closing Dates </div><div>07/28/2026 - Open Until Filled
</div></div><br>
<div><div>Appointment Type </div><div>Permanent
</div></div><br>
<div><div>Classification Level/Grade </div><div>CL 26
</div></div><br>
<div><div>Salary </div><div>$63,388 - $103,018
</div></div><div></div><div><div>
</div></div><br>
<div><div>Announcement Number </div><div>26-55
</div></div><br>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description
</b></h2><div><p>Responsibilities include, but are not limited to, the following:
</p><ul><li>Develop and maintain various logs, tracking forms, spreadsheets, electronic files, and databases (i.e. Act, Sentry and Pacer) for the purpose of tracking statistics and data; prepare statistical tables and reports at the request of the Executive Management Team (EMT).
</li><li>Gather and analyze data for management studies to improve workflow, operating methods and to simplify processing procedures; write reports and make recommendations based on the findings of the studies to support executive decision-making. Generate standard reports from databases and computerized systems.
</li><li>Receives, screens and refers telephone calls and personal visitors. Answers inquiries and provides assistance to the public, maintaining the confidentiality of sensitive matters. At the direction of the EMT, disseminates pertinent information through electronic communication.
</li><li>Coordinate EMT meetings, training conferences, and district-wide events, including preparing agendas, briefing materials, taking and distributing minutes of proceedings and follow-up action items.
</li><li>Maintains and/or coordinates EMT&rsquo;s calendar. Arrange meetings and other events, including notification to participants and logistical coordination. Works with procurement personnel to arrange for the most economical travel and lodging for participants. Maintains calendars for district events, mandatory training, committee meetings, and organizational initiatives.
</li><li>Arrange travel, conference registrations, and prepare travel vouchers to the Chief U.S Probation Officer and EMT to ensure adherence to established policies and procedures.
</li><li>Maintains confidential personnel, budgetary, operational, and judicial information, exercising a high degree of discretion and ensuring compliance with Judiciary policies.
</li><li>Prepare correspondence, memoranda, reports, speeches, presentations, and other official documents. Maintain detailed correspondence control records. Prepare, proofread and edit materials for the executive management team&rsquo;s signatures. Check for accuracy, proper grammar, and spelling. Sign for EMT on various correspondence or forms as approved by executive management team,
</li><li>Receive, prioritize, maintain, update, track and route all incoming materials to the executive management team from within the court to appropriate individuals in the office. Receive, screen, and route incoming and outgoing mail to appropriate persons or offices; and process mail requiring special handling. Maintain office reference materials, such as administrative manuals, forms, bulletins, notices, etc.
</li><li>Assist in developing, tracking, and maintaining district administrative policies.
</li><li>Monitors executive assignments and special projects, ensuring deadlines are met and leadership is informed of project status and outstanding issues.
</li><li>Coordinate district-wide communications, including announcements, newsletters, recognition programs, and organizational updates.
</li><li>Maintain executive records, correspondence, and electronic filing systems to ensure accurate documentation and efficient retrieval of information.
</li><li>Arrange and coordinate conferences, meetings, training programs, award and court ceremonies, employee recognition events and official district functions. Employee events include the coordination and distribution of special event retirement achievement plaques and recognition materials.
</li><li>Provides administrative support for committees, strategic planning initiatives, accreditation efforts, and special district projects.
</li><li>Works with Human Resources to arrange all aspects of hiring and promotions including edits to announcements, coordination of panels, scheduling interview availability dates, arranging collection of supervisor feedback forms and completion of scoring sheets for interviews. Responsible for performing all preliminary background investigations for all new hires.
</li><li>Processes all background investigation materials and dissemination of the approvals at the direction of the Chief U.S. Probation Officer. Maintains spreadsheet to track and monitor all follow up items while maintaining strict confidentiality.
</li><li>Disseminate communications to appropriate managers, executives and peers and follow up on action items to ensure a comprehensive and coordinated response when required.
</li><li>Works closely with all court unit executives and the Probation and Pretrial Services Executive Management Team.
</li><li>Serve as liaison to judge&rsquo;s chambers and all other court support units, as well as to the Administrative Office and Federal Judicial Center.
</li><li>Provides suggestions and contributions to the Probation/Pretrial SharePoint including the uploading of materials and documents into several locations.
</li><li>May serve as the progress review hearing coordinator which includes communicating with the program District Judges, District Coordinators as well as the representing agencies (Assistant U.S. Attorney and Defense Counsel).
</li><li>Complete a mandatory 20 hours of work-related training.
</li><li>Perform other representative duties as assigned.
</li></ul></div></div><div><h2 class="jobSectionHeader"><b>Qualifications
</b></h2><div><p>Must be a U.S. citizen or eligible to work in the United States. Associate degree or equivalent. Applicant must have significant experience (minimum five years) in an executive administrative support capacity reporting directly to high-level executives. Professional appearance and manner required. Ability to understand and follow detailed instructions. Superior time management and organizational skills with attention to detail. Strong ability to communicate effectively (orally and in writing) with individuals with diverse backgrounds and establish rapport with staff, outside agencies, and collateral contacts. Exceptional ability to take accurate notes and summarize meetings, conferences, etc. Skill in writing, editing and proofreading documents for spelling, grammar, punctuation, style, abbreviations, and correct format. Strong knowledge and skills in use of personal computers and software applications to prepare reports, presentations and correspondence. Knowledge of automated/internet resources and systems available for conducting database searches and other similar activities. Ability to prioritize and organize work to meet established deadlines. Ability to consistently demonstrate sound ethics and judgment. Ability to maintain professionalism and confidentiality is critical. Skill in administrative matters such as file maintenance, record keeping, reporting and preparation of presentation material. Understanding court and legal terminology a plus.
</p></div></div><div><h2 class="jobSectionHeader"><b>Employee Benefits
</b></h2><div><ul><li>Salary range CL 26: $63,388 &ndash; $103,018 (Total compensation w/employer paid benefits approximate range: $82,404 - $133,923)
</li></ul><p>In addition to salary, the federal government&rsquo;s benefits equate to no less than 33% of an employee&rsquo;s total compensation (see Total Compensation sample below). Federal employees are entitled to federal benefits such as health, dental, vision, life insurance, long-term disability insurance, long-term care insurance and flexible spending accounts. Participation in a defined benefit plan the Federal Employees Retirement System-Further Revised Annuity Employee (FERS-FRAE), and up to 5% matching contributions on retirement savings through the Thrift Savings Plan (401k equivalent). Generous accrual of paid time vacation and sick leave and 11 paid holidays per year. Paid parental leave after meeting eligibility requirements. Eligible for the Public Student Loan Forgiveness (PSLF) program on eligible student loans. Commuter subsidies for public transportation to and from work. Extensive online training options and in-person training and professional conferences, funds permitting.
</p><p><b>Employer Provided Benefits - Total Compensation Approximation Sample (For Illustration Purposes Only)
</b></p><ul><li>Sample Annual Salary: $60,000.00
</li><li>Retirement Benefits: $17,760.00
</li><li>Health/Life Insurance &amp; Commuter Reimbursement: $15,494.00
</li><li>Paid Time-Off (Holidays &amp; Accrued Leave): $8,538.00
</li></ul><p>Total Compensation: $101,792.00
</p></div></div><div><h2 class="jobSectionHeader"><b>Application Info
</b></h2><div><p>Must be a U.S. citizen or a lawful permanent resident with authorization to work in the United States who is currently seeking U.S. citizenship or intending to become a U.S. citizen immediately after meeting the eligibility requirements. The final candidate will be subject to a background investigation by law enforcement agencies. The Federal Financial Reform Act requires direct deposit of federal wages for employees. The U.S. District Court and the Probation and Pretrial Services Office requires employees to adhere to the Code of Conduct for Federal Judicial Employees, which is available on the Court&rsquo;s website: www.cacd.uscourts.gov.
</p><p><b>How to Apply
</b><br>
Applications should be submitted to apply_CACD@cacd.uscourts.gov. Documents must be in Microsoft Word or PDF format, and the email should reference the vacancy number. Complete applications must include the following:
</p><div><ul><li>Cover Letter &ndash; Address how your background, skills, and experience meet the qualifications listed
</li></ul><ul><li>Resume &ndash; Include key career accomplishments
</li></ul><ul><li>For External Applicants Only: An application for Federal Branch Employment (AO78) (please visit the Court&rsquo;s website at www.cacd.uscourts.gov to download the AO78 application form).
</li></ul></div><p>Due to the high volume of applications, we will communicate with those individuals who will be interviewed. Applicants scheduled to interview should advise the Human Resources staff if any accommodation will be necessary to interview. Unfortunately, the Court is unable to reimburse applicants for any travel or parking costs.
</p><p>The Court reserves the right to modify the conditions of this announcement, commence interviews immediately, withdraw the announcement, or fill the position at any time, any of which actions may occur without notice.
</p></div></div><p>The federal Judiciary is an Equal Employment Opportunity employer.</p></div></div></div></div></div></div>

Executive Assistant - Probation and Pretrial Services Office

UCLA Health

<div><div><b>Description</b><p></p><p>
The Laboratory Assistant I Position available in the Laboratory of Membrane Biology on the VA GLAHS campus, funded through UCLA Department of Pediatrics. Work closely with an MD in Pediatric Gastroenterology and a PhD Senior Research Physiologist to perform experiments involving the gastric pathogen Helicobacter pylori. Job duties include but aren&rsquo;t limited to preparing solutions, cleaning glassware, ordering supplies, maintaining bacterial and cell cultures, working with small animal model systems and human tissue samples, performing experiments, and collecting/cataloging data.</p><p><i>
This is a limited appointment that may convert to career.
</i></p><p></p><p>Salary Range $27.04 &ndash; 32.31 Hourly</p></div><div><b><br>
Qualifications</b><p></p><p><b>
Required:</b></p><ul><li>
Ability to accurately interpret and enter data into the computer system. Working knowledge of Microsoft Word, Excel, PowerPoint and internet skills. Basic filing and organizing skills.</li><li>
Skill in techniques applicable to scientific research projects. Ability to establish and maintain cooperative and professional working relations.</li><li>
Must be able to work 10am-7pm shift as needed</li></ul><p>
</p><p><b>Preferred:</b></p><ul><li>
Bachelors' Degree (preferably in Science)</li></ul></div></div>

Laboratory Assistant I – Pediatrics

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