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commercial lease administrator

Chinese Palace Restaurant Group

Role PurposeThe Leasing Contract Administrator is responsible for managing and administering leasing agreements for retail spaces, ensuring all contracts are accurately prepared, executed, and monitored in compliance with company policies and legal requirements. The role supports retail set-up by coordinating with landlords, tenants, legal, and internal stakeholders to facilitate smooth store openings, renewals, and lease compliance.Key ResponsibilitiesContract Administration<ul><li>Draft, review, and finalize lease agreements, addendums, and renewal contracts for retail outlets.</li><li>Ensure accuracy and completeness of lease documentation, maintaining compliance with legal and company standards.</li><li>Monitor lease terms, critical dates (renewals, expiries, rent reviews), and ensure timely follow-up and action.</li><li>Maintain an up-to-date digital and physical filing system of lease documents and correspondences.</li></ul>Retail Set-Up Support<ul><li>Coordinate with project, operations, and design teams to ensure lease requirements align with store fit-out and handover timelines.</li><li>Facilitate timely collection of necessary approvals, permits, and landlord requirements for new store openings.</li><li>Serve as the primary liaison between the company and landlords for tenancy-related matters during pre-opening and handover.</li><li>Ensure compliance with mall/landlord rules and regulations for store set-up and operations.</li></ul>Financial &amp; Compliance<ul><li>Track rental payments, deposits, service charges, and ensure alignment with lease terms.</li><li>Work with the finance department to reconcile rent schedules, invoicing, and payment processing.</li><li>Monitor and report on lease-related financial obligations and variances.</li><li>Assist in audits and compliance checks related to leasing contracts.</li></ul>Stakeholder Management<ul><li>Act as a point of contact for landlords, legal advisors, and internal departments regarding leasing matters.</li><li>Support the Leasing Manager in negotiations, renewals, and amendments.</li><li>Provide accurate reports and summaries to management on lease status, store openings, and contract compliance.</li></ul>Key Skills &amp; Competencies<ul><li>Strong knowledge of leasing contracts, property management, and retail set-up processes.</li><li>Excellent attention to detail and accuracy in contract review and data management.</li><li>Strong organizational skills with the ability to manage multiple deadlines.</li><li>Good communication and negotiation skills for dealing with landlords and stakeholders.</li><li>Proficiency in MS Office and leasing/contract management systems.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, Legal, or related field.</li><li>Minimum 3&ndash;5 years of experience in leasing/contract administration, preferably in the retail or F&amp;B industry.</li><li>Experience working with malls, landlords, and retail store set-ups in the GCC is an advantage.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have at least 2+ years of experience in reviewing retail lease or contracts?</li><li>Do you have at least 2+ years similar experience?</li><li>What is your salary expectation?</li></ul>

Sr Contract Leasing Administration (Retail & Commercial)

SD (Middle East) LLC

<div>Together, We Make the Difference

We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.

Be part of our Project &amp; Commercial Team as a Commercial Administrator in Dubai, UAE.
What are my responsibilities?
<ul><li>Support the Project Management team with commercial, administrative, and project coordination activities.</li>
<li>Coordinate between Business Administration, Accounting, Procurement, Project Team, Supplier / Subcontractor and Site to ensure timely and cost-effective execution of projects.</li>
<li>Be interface towards subcontractors and suppliers with regards to their payments, billing and other commercial administrative issues. Check, process, and route their invoices for approval; follow ERP/SAP workflow through vendor invoice settlement.</li>
<li>Reconcile supplier retention and supplier advance payments.</li>
<li>Raise Purchase Requisitions in ERP with the correct cost accounting allocation.</li>
<li>Reconcile monthly timesheet-based costs, process for approval, and cost allocation.</li>
<li>Supports and assist the work of the Commercial Project Manager in handling commercial activities such as cost controlling, monthly closing, rolling forecast, payment application and regular reporting.</li>
<li>Administer service level agreements between affiliated companies and related cost transfers as applicable.</li>
<li>Process travel and personnel-related expenses in line with internal procedures.</li>
<li>Support and assist the Project Management in preparation of documents for substantiation of claims, variations, hindrances, EoT.</li>
</ul>What do I need to qualify for the role?
<ul><li>Bachelor's degree/diploma in business administration, accounting, commerce or equivalent.</li>
<li>Minimum of 3 years of experience in Commercial Administration in a Project Site environment is preferred.</li>
<li>Proficiency in MS Office applications (Word, Excel, PowerPoint).</li>
<li>Strong communication skills with the ability to interact with multiple stakeholders.</li>
<li>Demonstrated excellent customer handling and internal stakeholder handling skills.</li>
<li>Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment.</li>
<li>Strong attention to detail and accuracy.</li>
<li>Able to accommodate a flexible work schedule.</li>
<li>Independent thinking, problem-solving skills, discretion, and integrity are required.</li>
<li>Self-starter who can work independently as well as carry out instructions as required.</li>
<li>Hands-on experience with SAP (ERP) is a plus.</li>
<li>Good communication skills in English and Arabic are a plus.</li>
<li>Flexibility to work in a site environment.</li></ul></div>

Commercial Administrator

Abdulla Al Rostamani Properties L.L.C.

<div>
 Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care &amp; Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.
 
 
 Abdulla Al Rostamani Properties is a real estate developer having a diversified scope of activities which include property management, project management, and facilities management in addition to trading in properties.
 
 
 
 Job Purpose
 
 
 
 To carry out administrative works related to leasing and property management services (current scope) across the portfolio.
 
 
 
 
 Job Responsibilities
 
 
 
 
 <ul>
 <li>
 Provide all administrative and secretarial support to the department that includes but not limited to issuance and renewals of contracts, notices, memos, collections, customer support etc.
 </li>
 <li>
 Revenue collection and accounting
 </li>
 <li>
 Lease review and abstracting, lease audits, occupancy cost analysis
 </li>
 <li>
 Establish and maintain / update records and filling system (DMS) in order to support the information needs of the management
 </li>
 <li>
 Ensure compliance with the internal and external (RERA, DM and DED) approved policies, rules and regulations to protect company and customer&rsquo;s interest
 </li>
 <li>
 Prepare management reports / information in a timely manner
 </li>
 <li>
 Utilize appropriate property management systems and processes including software systems, accounting systems and other business infrastructure for effective management
 </li>
 <li>
 Ensure that complaints, concerns, occupiers and stakeholders are attended to and resolved as speedily and as satisfactorily as possible
 </li>
 <li>
 Maintain and record effective communications with the occupiers and stakeholders
 
 
 </li>
 </ul>
 
 
 Job Requirements
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor or equivalent
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 More than 5 years in leasing and Property Management
 
 
 </li>
 </ul>
 
 Knowledge &amp; Skills
 
 
 
 <ul>
 <li>
 Competent in Microsoft Office Software
 </li>
 <li>
 High level of proficiency in English (spoken and written) / Arabic is an advantage
 </li>
 <li>
 Customer oriented
 </li>
 <li>
 Target driven, Problem Solving, Judgment, Planning and Organization, Coordinating, Initiative, Persuasiveness, Integrity
 
 
 </li>
 </ul>
 At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.
</div>

Leasing Administrator

Liventra Properties

URGENT HIRING &ndash; Trakheesi Permit I Bayut /Dubizzle I Dubai Brokers - Property Listing Administrator (Real Estate) Location: Dubai Salary: AED 3,000 &ndash; AED 3,500 (All-Inclusive) Employment Type: Full-Time Immediate Joiners PreferredAbout the Role We are urgently looking for a highly organized and detail-oriented Property Listing Administrator with UAE real estate experience to manage property listings, documentation, and compliance processes.The ideal candidate must have hands-on experience with Trakheesi permits, Bayut, Dubizzle, and CRM listing management, along with strong knowledge of real estate contracts and transaction procedures in Dubai.Key Responsibilities Manage property listings on Bayut, Dubizzle, Property Finder, and CRM Apply and manage Trakheesi permits in line with RERA and DLD complianceWell Experienced in issuing Dubai Brokers ( contracts A,B,F) Handle day-to-day administrative and office operations Coordinate with agents, clients, developers, and management Prepare real estate documentation and contracts accurately Maintain organized records and compliance documentation Handle calls, emails, and professional correspondence Schedule meetings, property viewings, and follow-ups Support operational and listing-related tasks as requiredMandatory Contract and Documentation Expertise Strong working knowledge of the following: Form A Form B Form F MOU (Memorandum of Understanding) Listing compliance and RERA proceduresAccuracy and attention to detail are essential.Financial and Developer Coordination Issuing tax-compliant commission invoices Maintaining invoicing accuracy and documentation Handling developer registrations and deal coordination Managing transaction documentation Tracking payments and maintaining proper recordsCandidate Requirements Minimum 1 year UAE Real Estate administrative experience Strong knowledge of Trakheesi, Bayut, and Dubizzle listings is mandatory Strong understanding of UAE property transaction processes Experience in commission invoicing and compliance Familiarity with developer procedures Proficiency in MS Office and CRM systems Strong organizational and multitasking abilities Professional communication skills Disciplined, reliable, and proactive mindsetCandidate must hold a valid self-sponsored UAE visa (own visa mandatory).Compensation and Work Structure Monthly Salary: AED 3,000 &ndash; AED 3,500 (All-Inclusive) Location: Dubai Employment Type: Full-TimeApplication Process Interested candidates may apply by sending an updated CV with a recent photo to: WhatsApp: +971 52 1112648 Email: admin@liventraproperties.com Subject:Trakheesi Permit I Bayut /Dubizzle I Dubai Brokers - Property Listing Administrator (Real Estate- Immediate JoinerqWalkin Interviews 10am - 3pm daily ( except except Sunday)Job Type: Full-time

Trakheesi Permit I Bayut I Dubizzle Property Listing Admin

Al Rostamani International Exchange

<div>Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care &amp; Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.
Abdulla Al Rostamani Properties is a real estate developer having a diversified scope of activities which include property management, project management, and facilities management in addition to trading in properties.
<div><div><div><h2 class="jobSectionHeader">
Job Purpose</h2>
</div><div>
To carry out administrative works related to leasing and property management services (current scope) across the portfolio.
</div></div><div><div><h2 class="jobSectionHeader">
Job Responsibilities</h2>
</div><div><ul><li>Provide all administrative and secretarial support to the department that includes but not limited to issuance and renewals of contracts, notices, memos, collections, customer support etc.</li>
<li>Revenue collection and accounting</li>
<li>Lease review and abstracting, lease audits, occupancy cost analysis</li>
<li>Establish and maintain / update records and filling system (DMS) in order to support the information needs of the management</li>
<li>Ensure compliance with the internal and external (RERA, DM and DED) approved policies, rules and regulations to protect company and customer&rsquo;s interest</li>
<li>Prepare management reports / information in a timely manner</li>
<li>Utilize appropriate property management systems and processes including software systems, accounting systems and other business infrastructure for effective management</li>
<li>Ensure that complaints, concerns, occupiers and stakeholders are attended to and resolved as speedily and as satisfactorily as possible</li>
 <li>Maintain and record effective communications with the occupiers and stakeholders</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">Job Requirements</h2>
</div><div>
Qualifications
<ul><li>Bachelor or equivalent</li></ul> 

Experience
<ul><li>More than 5 years in leasing and Property Management</li></ul> 

Knowledge &amp; Skills
<ul><li>Competent in Microsoft Office Software</li>
<li>High level of proficiency in English (spoken and written) / Arabic is an advantage</li>
<li>Customer oriented</li>
<li>Target driven, Problem Solving, Judgment, Planning and Organization, Coordinating, Initiative, Persuasiveness, Integrity</li>
</ul>
</div></div></div>At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.</div>

B&B Hotel Hannover-City

Job Brief:Are you an experienced Property Administrator with strong expertise in tenant relations, lease management, and property operations? Do you have hands-on experience handling administrative, financial, and compliance tasks within residential or commercial properties?If so, you are the professional we are looking for.This is an excellent opportunity to join a dynamic real estate organization where you will be responsible for ensuring smooth property operations, maintaining tenant satisfaction, managing documentation and financial records, and ensuring compliance with applicable landlord-tenant regulations.Key Responsibilities:Tenant Relations<ul><li>Serve as the primary point of contact for tenants regarding inquiries, concerns, and service requests.</li><li>Address tenant complaints promptly and ensure timely resolution.</li><li>Coordinate with property management to enforce lease agreements and resolve disputes professionally.</li><li>Maintain positive tenant relationships to enhance retention and satisfaction.</li></ul>Administrative Duties<ul><li>Maintain accurate and up-to-date records of leases, rent payments, tenant communications, and legal documentation.</li><li>Prepare and distribute lease agreements, renewal notices, termination notices, and other property-related documents.</li><li>Assist with lease renewals, rent collection processes, and security deposit administration.</li><li>Manage and track maintenance requests; coordinate with maintenance staff or vendors to ensure timely completion.</li><li>Maintain organized filing systems (digital and physical) for property documentation.</li></ul>Financial Management<ul><li>Monitor rent payments and follow up on overdue accounts in a professional manner.</li><li>Prepare periodic financial reports for property owners or management.</li><li>Assist with budgeting, expense tracking, and reconciliation of property-related accounts.</li></ul>Vendor Management<ul><li>Coordinate with contractors, vendors, and service providers for maintenance, repairs, and upgrades.</li><li>Obtain quotations and proposals for required services.</li><li>Ensure maintenance projects are completed within approved budgets and timelines.</li><li>Maintain vendor records and service agreements.</li></ul>Compliance &amp; Legal Matters<ul><li>Stay updated on applicable landlord-tenant laws and fair housing regulations.</li><li>Ensure properties comply with building codes, zoning laws, and safety standards.</li><li>Assist in eviction procedures and other legal documentation when required.</li><li>Support compliance audits and regulatory inspections.</li></ul>Required Qualification / Experience / Skills:Education<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Real Estate, Property Management, or related field preferred.</li></ul>Experience<ul><li>Minimum 2&ndash;5 years of experience in property management, real estate administration, or related field.</li><li>Experience handling residential or commercial property portfolios preferred.</li></ul>Skills<ul><li>Strong communication and interpersonal skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Experience with property management software is an advantage.</li><li>Strong organizational and multitasking abilities.</li><li>Knowledge of landlord-tenant laws and fair housing regulations.</li><li>High level of attention to detail and documentation accuracy.</li><li>Ability to work independently with minimal supervision.</li><li>Fluent in Hindi and English (both written and verbal).</li></ul>Job Location: DubaiType of Employment: Full timeSalary: Upto AED 6000/MonthWhat you can expect from the employer:<ul><li>Competitive salary package based on experience.</li><li>Professional and growth-oriented work environment.</li><li>Career development opportunities.</li><li>Supportive management and structured operational processes.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Have you handled lease agreements, renewals, and tenant documentation?</li><li>Do you have prior experience in property management or real estate administration?</li><li>Are you experienced in monitoring rent payments and following up on overdue accounts?</li><li>Have you coordinated with vendors and contractors for maintenance and repairs?</li><li>Are you familiar with landlord-tenant laws and fair housing regulations?</li><li>Can you communicate fluently in Hindi and English?</li></ul>

Property Management Admin

Cuple

Retail Leasing Manager &ndash; FashionWe are seeking an experienced Retail Leasing Manager to manage and grow our fashion retail portfolio by identifying suitable locations, negotiating lease agreements, and maintaining strong relationships with mall management and landlords.Key ResponsibilitiesLeasing &amp; Expansion<ul><li>Identify and evaluate new Mall/retail locations for fashion stores.</li><li>Negotiate lease terms, rent, and commercial conditions with landlords and mall management.</li><li>Manage store openings and closures in line with business strategy.</li><li>Conduct market and competitor analysis to support expansion plans.</li></ul>Relationship Management<ul><li>Maintain strong relationships with mall leasing teams and property owners.</li><li>Represent the company in leasing discussions and meetings.</li><li>Ensure smooth coordination between internal teams and landlords.</li></ul>Contract &amp; Legal<ul><li>Review lease agreements and ensure compliance with company policies.</li><li>Coordinate with legal and finance teams for contract finalization.</li><li>Monitor lease renewals, rent escalations, and contract expiries.</li></ul>Financial &amp; Performance<ul><li>Prepare financial feasibility studies for new stores.</li><li>Track store rental performance and cost-to-sales ratio.</li><li>Recommend actions for underperforming locations.</li></ul>Reporting &amp; Strategy<ul><li>Prepare regular reports on leasing activities and portfolio status.</li><li>Support senior management in retail expansion strategy.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business, Real Estate, or related field.</li><li>5+ years of experience in retail leasing (preferably fashion or lifestyle brands).</li><li>Strong negotiation and communication skills.</li><li>Good understanding of mall leasing structures and retail KPIs.</li><li>Experience working with mall developers and property management companies.</li><li>Knowledge of local retail market trends.</li></ul>Job Type: Full-timePay: AED9,000.00 - AED15,000.00 per month

Retail Leasing Manager – Fashion

Explore 922+ Commercial lease administrator in Dubai this February. Find roles across top companies and apply now to boost your career.

922 commercial lease administrator jobs In Dubai

Sr Contract Leasing Administration (Retail & Commercial)

Commercial Administrator

Leasing Administrator

Trakheesi Permit I Bayut I Dubizzle Property Listing Admin

Leasing Administrator

Property Management Admin

Retail Leasing Manager – Fashion