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construction administrative assistant

AnyWhere Talent

<div>About the Role 
We are looking for a highly organized person to support construction projects and new store openings. You will help manage permits, vendors, utilities, and paperwork to ensure each location opens on time.

Key Responsibilities
<ul>
<li>Track permits and follow up with city offices</li>
<li>Coordinate with contractors, vendors, and project teams</li>
<li>Organize and maintain project documents</li>
<li>Monitor timelines and report delays</li>
<li>Process invoices and track project costs</li>
<li>Set up utilities (electric, gas, water, internet, etc.)</li>
<li>Handle licenses and inspections for new locations</li>
<li>Support pre-opening tasks and checklists</li>
<li>Assist with scheduling, reports, and daily admin work</li> 
</ul>
Requirements
<ul>
<li>2&ndash;4 years experience in admin or project coordination</li>
<li>Strong organization and multitasking skills</li>
<li>Good communication skills</li>
<li>Familiarity with construction or restaurant projects is a plus</li>
<li>Proficient in Microsoft Office (Excel, Word, Outlook)</li>
</ul><ul><li>Experience with permits, utilities, or construction tools (Procore, Smartsheet, etc.)</li> 
</ul>
Why You&rsquo;ll Love It
<ul>
<li>Play a key role in opening new locations from start to finish</li>
<li>Work in a collaborative, fast-moving team</li>
<li>Opportunity to grow your skills in construction and project management</li>
</ul>
Anywhere Talent is proud to be an equal opportunity workplace. We are committed to providing equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status. 
Join Anywhere Talent and play a pivotal role in empowering businesses with your expertise in financial management. Let&rsquo;s create partnerships that drive success together! Apply now and embark on a rewarding journey with us!</div>

Construction Administrative Assistant

Triology Studio

We are looking for a highly organized and proactive Executive Assistant to the CEO who will work directly with the CEO to manage daily operations, communications, and strategic priorities. This role requires exceptional organizational skills, discretion, and the ability to handle multiple responsibilities in a fast-paced environment.The Executive Assistant will act as the CEO&rsquo;s right hand, ensuring smooth coordination between internal teams, clients, and external stakeholders while helping the CEO stay focused on strategic business goals.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, meetings, and daily schedule</li><li>Handle emails, calls, and communication on behalf of the CEO</li><li>Coordinate meetings, prepare agendas, and track follow-up actions</li><li>Arrange travel plans, bookings, and itineraries for business trips</li><li>Prepare reports, presentations, and documents for executive meetings</li><li>Conduct research and collect data to support decision-making</li><li>Liaise with internal teams, partners, and clients</li><li>Maintain confidential records and handle sensitive information</li><li>Track ongoing projects and ensure deadlines are met</li><li>Assist with special projects and operational tasks as assigned</li></ul>Executive assistants help maximize the CEO&rsquo;s productivity by managing communications, meetings, travel, and administrative tasks so the executive can focus on strategic decisions.Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>2&ndash;5 years of experience as an Executive Assistant or Administrative Assistant</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication</li><li>Ability to multitask and prioritize tasks effectively</li><li>High level of confidentiality and professionalism</li><li>Proficiency in Google Workspace / Microsoft Office</li><li>Experience coordinating projects or managing executive schedules</li><li>Female Preferred (Freshers can also apply)</li></ul>Preferred Skills<ul><li>Experience working with startup founders or CEOs</li><li>Familiarity with project management tools (Notion, ClickUp, Asana, etc.)</li><li>Ability to work independently and solve problems proactively</li><li>Strong attention to detail</li></ul>Benefits<ul><li>Competitive salary</li><li>Flexible working environment</li><li>Opportunity to work directly with senior leadership</li><li>Career growth opportunities</li></ul>Job Type: Full-timePay: From Rs40,000.00 per monthWork Location: In person

Executive Assistant to the CEO (Female Preffered)

Emirates Talent Solution

Position: Executive Assistant &ndash; PropertyIndustry: Property Location: Clifton, Karachi, Pakistan Employment Type: Full-timeCompany Overview:Emirates Talent Solution is a leading recruitment and HR consultancy firm in Karachi, delivering high-quality talent acquisition and workforce management services across multiple industries. We are seeking a proactive and detail-oriented Executive Assistant for property division to provide administrative, operational, and coordination support to senior management.The ideal candidate will have 5&ndash;7 years of experience in executive assistance and team coordination, along with exceptional communication, organizational, and time-management skills.Key Responsibilities<ul><li>Provide comprehensive secretarial and administrative support to the CEO and senior recruitment team.</li><li>Schedule and coordinate meetings, interviews, travel arrangements, and client appointments.</li><li>Manage internal and external communication, including emails, calls, and professional correspondence.</li><li>Maintain, organize, and safeguard confidential documents, reports, and recruitment records.</li><li>Assist in preparing proposals, presentations, and client-related recruitment reports.</li><li>Support recruitment activities by coordinating interviews, updating candidate data, and tracking hiring progress.</li><li>Handle office administration tasks to ensure smooth and efficient daily operations.</li><li>Communicate with clients and candidates to ensure timely updates, follow-ups, and professional service delivery.</li><li>Perform any additional administrative tasks assigned by senior management.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related discipline.</li><li>5&ndash;10 years of proven experience as an Executive Secretary, preferably within property development or real estate environments. (Mandatory)</li><li>Strong organizational and multitasking skills with attention to accuracy and detail.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with recruitment systems or ATS is a plus.</li><li>Professional attitude with the ability to handle confidential information discretely.</li><li>Ability to work under pressure, prioritize tasks, and meet deadlines effectively.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>Property / Real Estate : 5 years (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Assistant – Property

Maseer Group

Key Responsibilities:1. Medical Billing Assistance:2. Appointment Scheduling:3. Data Entry and Documentation:4. Communicate with patients and healthcare providers professionally and courteously.5. Administrative Tasks.Qualifications:<ul><li>Proven experience as a Virtual Assistant or in a similar administrative role.</li><li>Knowledge of medical billing procedures and insurance verification is a plus.</li><li>Excellent organizational and time management skills.</li><li>Proficiency with medical billing software and office applications.</li><li>Must be fluent in English with an American accent. (must qualification)</li></ul>Location: D.H.A phase 2 &ndash; KarachiBenefits: Pick and drop, EOBI, Health, and life insuranceDay and Timings: Monday to Friday, 5 pm to 3 am (Night Shift)Job Type: Full-timePay: Rs45,000.00 - Rs65,000.00 per monthApplication Question(s):<ul><li>Can you work on the night shift?</li></ul>Experience:<ul><li>Health care industry: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Customer Support Representative (Health Care)

Human Capital HR Solutions

Assistant Manager &ndash; ImportsHuman Capital HR Solutions (HC) is seeking an Assistant Manager &ndash; Imports for a leading client in the Pharmaceutical Manufacturing sector. Based in Karachi, this role involves managing end-to-end import operations, coordinating with international suppliers, and ensuring regulatory compliance.Location: Karachi, PakistanIndustry: Pharmaceutical ManufacturingQualification: MBA (Supply Chain Management) / Business GraduateExperience: Minimum 5 years in import operationsKey Responsibilities:<ul><li>Handle end-to-end import operations, including shipment planning and documentation</li></ul><ul><li>Coordinate with international suppliers, freight forwarders, and clearing agents</li></ul><ul><li>Ensure compliance with import regulations and DRAP requirements</li></ul><ul><li>Manage LC documentation, invoices, packing lists, and shipping documents</li></ul><ul><li>Monitor shipment timelines and ensure timely delivery of materials and equipment</li></ul><ul><li>Liaise with Supply Chain, Procurement, and Finance teams</li></ul><ul><li>Maintain accurate records of shipments, duties, and import costs</li></ul>Candidate Profile:<ul><li>Strong understanding of customs clearance, international logistics, and import documentation</li></ul><ul><li>Excellent coordination, organizational, and problem-solving skills</li></ul><ul><li>Prior exposure to pharmaceutical / textile / medical device / manufacturing sectors preferred</li></ul><ul><li>Immediate availability is highly desirable</li></ul>Working Conditions:<ul><li>Fast-paced role with multi-stakeholder coordination</li></ul><ul><li>Ability to work independently with administrative support</li></ul>How to Apply:Apply at: careers1.hc@gmail.comCC: careers@humancapitalintl.comSubject Line: &ldquo;Assistant Manager &ndash; Imports&rdquo;Follow our social accounts for the latest job opportunities:<ul><li>Instagram: https://www.instagram.com/humancapitalhrsolutions/</li></ul><ul><li>LinkedIn: https://www.linkedin.com/company/human-capital-hr-solution/</li></ul><ul><li>Facebook: https://www.facebook.com/humancapitalhrsolution/</li></ul>Job Type: Full-timeWork Location: In person

Assistant Manager – Imports

NEOMUN

Location: Clifton , Karachi Job Type: Full-TimeRole Overview: We are looking for a highly organized and proactive German-speaking specialist to support senior management. The ideal candidate must be fluent in German and confident in handling communication, scheduling, and coordination tasks efficiently. This role requires strong attention to detail, responsiveness, and the ability to multitask under pressure.Key Responsibilities:<ul><li>Manage and respond to emails, calls, and messages in German and English</li><li>Coordinate meetings, calendars, and appointments</li><li>Act as a communication bridge between internal teams and German-speaking clients/partners</li><li>Prepare documents, reports, and presentations</li><li>Handle follow-ups, reminders, and daily administrative tasks</li><li>Maintain records, files, and confidential information</li><li>Assist in travel arrangements and event coordination when required</li></ul>Requirements:<ul><li>Fluency in German (spoken and written) is mandatory</li><li>Good command of English</li><li>Proven experience as an Executive Assistant / Administrative Role preferred</li><li>Strong communication and organizational skills</li><li>Ability to multitask and manage time effectively</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li></ul>What We&rsquo;re Looking For: Someone reliable, responsive, and detail-oriented who can take ownership of tasks and ensure smooth day-to-day operations.Work Location: In person

German-Speaking Specialist (Female)

Kuza Ventures

Position: Director &ndash; Engineering ServicesLocation: KarachiIndustry: Healthcare / InfrastructureExperience: 15+ years in civil construction, infrastructure development, or engineering project management. Experience in hospital construction, design, renovation, or expansion will be highly preferred.Leadership: Minimum 5 years in a senior role such as GM Engineering, Head of Construction, or Director Engineering.Qualifications: Bachelor&rsquo;s or Master&rsquo;s degree in Civil Engineering.Key Responsibilities-Lead and oversee civil construction projects, including hospital expansion, renovation, and infrastructure development.-Manage planning, execution, and completion of construction projects while ensuring compliance with quality, safety, and regulatory standards.-Coordinate with architects, consultants, contractors, and project teams to ensure smooth project execution.-Supervise engineering operations including building structures, utilities, and infrastructure systems within the hospital facility.Ensure effective maintenance and reliability of critical engineering systems such as electrical, HVAC, plumbing, generators, and medical gas systems.-Develop and implement preventive maintenance programs for hospital infrastructure.-Monitor construction budgets, project costs, and resource utilization to ensure financial efficiency.-Manage contractor performance, vendor relationships, and procurement related to engineering and construction activities.-Ensure adherence to health, safety, and engineering compliance standards relevant to healthcare facilities.-Contribute to strategic planning for future infrastructure expansion and facility development.-Professional certifications in Project Management or Construction Management will be considered an advantage.-Strong experience in large-scale construction projects, including hospitals, commercial buildings, industrial facilities, or major infrastructure projects.-Experience managing contractors, consultants, and complex construction projects from planning to completion.Work Location: In person

Director – Engineering Services

Explore 83+ Construction administrative assistant in Karachi this April. Find roles across top companies and apply now to boost your career.