project manager

site engineer

project engineer

project coordinator

office administrator

construction project administrator

Schematic Engineering Consultants

Administrator / Project Coordinator &ndash; DubaiCompany: Schematic Engineering Consultants Location: Dubai, UAE Job Type: Full-time, Permanent Salary: AED 3,000 &ndash; AED 5,000 per monthAbout UsSchematic Engineering Consultants is a leading architecture and engineering consultancy based in the UAE, delivering innovative and high-quality design and project management solutions. We are seeking a dedicated and detail-oriented Administrator / Project Coordinator to join our growing team. This role is vital to ensuring smooth office operations, efficient project support, and effective communication with clients, contractors, and authorities.Key Responsibilities<ul><li>Office &amp; Information Management: Maintain an organized and efficient office environment, handling all communications and document control.</li><li>Document Management: Oversee printing, scanning, emailing, distribution, and filing of all project-related documents.</li><li>Budget &amp; Procurement: Assist in preparing budgets, track expenditures, and manage purchase of office supplies and stationery.</li><li>Meetings &amp; Events: Schedule meetings, prepare agendas, take minutes, and arrange venues and refreshments.</li><li>Representation: Represent the firm in communications and stakeholder interactions as needed.</li><li>Travel Coordination: Arrange transport and accommodation bookings for staff.</li><li>Policy &amp; Compliance: Draft and update administrative policies, ensuring compliance with company standards and UAE regulations.</li><li>Database Management: Create and maintain project and client databases.</li><li>Government Portals: Manage submissions and interactions with authorities including DM, DDA, DCD, DEWA, and RTA.</li><li>Communication: Serve as the central point of contact for internal and external communications.</li><li>Project Support: Provide administrative support to engineers and project managers, ensuring deadlines and quality standards are met.</li></ul>Qualifications &amp; Skills<ul><li>Minimum 2 years&rsquo; experience as an Administrative Assistant / Project Coordinator in an engineering consulting firm (required).</li><li>Proven experience in handling DM, DDA, DCD, DEWA, and RTA portals (required).</li><li>Bachelor&rsquo;s degree (required).</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills in English.</li><li>Ability to handle sensitive information with discretion and confidentiality.</li><li>High level of professionalism, problem-solving ability, and initiative.</li><li>Strong interpersonal skills for liaising with clients, consultants, and government authorities.</li><li>Must be based in Dubai, with ability to commute or relocate before starting.</li></ul>Job Details<ul><li>Job Type: Full-time, Permanent</li><li>Pay: AED 3,000 &ndash; AED 5,000 per month (based on experience and qualifications)</li><li>Location: Dubai, UAE (required)</li><li>Experience: Engineering consulting firm &ndash; 2 years minimum (required)</li><li>Certification: Demonstrated experience with DM/DDA/DCD/DEWA/RTA portals (required)</li></ul>Why Join Us?<ul><li>Be part of a dynamic and reputable consulting firm in Dubai.</li><li>Work on high-profile architectural and engineering projects.</li><li>Supportive team environment with opportunities to grow and learn.</li><li>Exposure to UAE authorities and regulatory processes.</li></ul>How to Apply Interested candidates are invited to send their CV to hr@schematiceng.com, mentioning &ldquo;Administrator / Project Coordinator &ndash; Dubai&rdquo; in the subject line.Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>consulting: 2 years (Required)</li></ul>License/Certification:<ul><li>Experience of handling DM/DDA consulting authority portals (Required)</li></ul>

Office Administrator/Project Coordinator

Aqua Properties

JOB TITLE: Client-Side Project Admin Cum Document Controller &ndash; Developer, Dubai ProjectsINDUSTRY: Real Estate Development / Construction ProjectsTHE ROLE:We are seeking a highly organized, detail-oriented and experienced Project Admin Cum Document Controller to join our team for a prestigious real estate construction project in Dubai. The ideal candidate will be based at the Client&rsquo;s site office and will play a key role in managing and controlling all project documentation to ensure compliance and efficiency across all project phases, as well as provide vital administrative support to senior management. This role requires precision, confidentiality and strong coordination skills to facilitate smooth project execution.KEY RESPONSIBILITIES:<ul><li>Establish, maintain and monitor all incoming and outgoing project documentation, ensuring proper control and alignment with project standards.</li><li>Support the Client Project Manager with technical submissions, reporting and administrative follow-ups.</li><li>Set up and manage an efficient document control system (manual and electronic) to enable easy retrieval and archiving of documents.</li><li>Coordinate with clients, consultants, contractors, and subcontractors to track document submissions, approvals, and revisions.</li><li>Register, track and control all incoming and outgoing documents, ensuring timely distribution and retrieval by stakeholders.</li><li>Prepare, update and maintain document transmittals, submission trackers, and status reports for project progress.</li><li>Maintain required formatting and presentation standards of all project documents.</li><li>Maintain confidentiality and ensure the security of all project documentation.</li><li>Support senior management by coordinating calendars, scheduling meetings, and ensuring priorities and commitments are seamlessly managed.</li><li>Support internal communications,minutes of meeting, and issuance of notices and letters.</li><li>Assist in project startup activities such as folder structure creation, templates preparation and database setup.</li></ul>REQUIREMENTS:<ul><li>4 to 8 years of relevant experience in building construction project, ideally within real estate development or large-scale construction projects.</li><li>Proven experience working under tight deadlines with strong problem-solving and time management skills.</li><li>High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).</li><li>Excellent organizational and communication skills with a sharp attention to detail.</li><li>Ability to work independently and as part of a team in a dynamic, fast-paced environment.</li><li>Candidates already based in Dubai.</li><li>Fluent in English (both written and verbal).</li></ul>PREFERRED QUALIFICATIONS:<ul><li>Prior experience working with a client, consultant, or contractor on real estate construction projects.</li><li>Familiarity with full project lifecycle documentation from design to handover.</li><li>A proactive, self-driven attitude with a strong focus on achieving results and a willingness to take on additional responsibilities as needed.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED7,000.00 per month

Project Admin Document Controller

Gerald Group

<div>About the Company:

Gerald Group is one of the oldest and the world&rsquo;s largest commodity trading companies focused purely on the merchanting of non-ferrous, ferrous, and precious metals, as well as related concentrates and raw materials. For six decades, we have distinguished ourselves as the leading market specialists in the trading of all forms of refined metals and raw materials around the world. We take pride in our well-earned reputation as a dedicated and trusted partner to top-tier miners and processors, industrial consumers, and major financial institutions

Position Summary:

The Junior Contract Administrator will support the physical movement, custody and contractual obligations concerning the metal traded including the commodity supply chain to execute tasks with customers, logistics companies, and warehousers to ensure the timely and cost-efficient execution of physical metals trades. 


Responsibilities:
<ul>
<li>Booking invoices for deliveries into our in-house system to record the purchase or sales.</li>
<li>Checking freight/storage/inspection invoices received from different 3rd party companies and preparing them for payment based on traffic inputs.</li>
<li>Booking of and following up on deliveries with different freight forwarders
</li><li>Develop and maintain high quality customer service relationships with various counterparties including producers, consumers, and service providers in a manner which creates operational synergies across the supply chain</li>
<li>Proactively monitor contractual documentation, such as purchase/sales orders invoices, shipping and title documents to ensure contractual obligations are met and realized in an accurate, timely and cost-efficient manner</li>
<li>Various other admin tasks on regular or ad hoc bases as needed by the operations team</li>
</ul>
Qualification &amp; Requirements:
<ul>
<li>Minimum of 1 to 3 years of experience in operations within the base metals industry.</li>
<li>A solid educational background, bachelor&rsquo;s degree required, or professional degree</li>
<li>Fluent English (spoken and written), additional European language is a plus</li>
<li>Ability to work effectively in a fast-paced environment.
</li><li>Efficient and well-organized working skills, very good accuracy, and attention to detail.</li>
<li>Excellent interpersonal, communication, and presentation skills</li>
<li>Able to work and communicate with people from various multi-cultural backgrounds.</li>
<li>Must be flexible to work additional hours as required</li>
<li>Excels in collaborative environments while maintaining a versatile, autonomous, and flexible approach to their work.</li>
<li>Ready to adapt to international practices.</li>
<li>Interested in Commodity Trading
</li><li>Knowledge of MS Office (Outlook, Excel, Word, Teams)</li></ul></div>

Junior Contract Administrator

Ali & Sons Contracting Co. L.L.C

Duties &amp; ResponsibilitesThe Contract Specialist / Contract Administrator is responsible for managing, reviewing, and administering construction contracts throughout the project lifecycle. This role ensures that all contractual obligations are met, risks are minimized, and all documentation complies with legal, company, and project standards.Pre-Contract Stage:<ul><li>Assist in the preparation and review of tender documents, including terms and conditions.</li><li>Collaborate with estimators and project managers to ensure scope and pricing align with contract terms.</li><li>Participate in contract negotiations with clients, subcontractors, and suppliers.</li></ul>Post-Contract Stage:<ul><li>Administer contracts in accordance with standard forms such as FIDIC, NEC, JCT, or bespoke agreements.</li><li>Track key contract milestones and deliverables (e.g., start dates, completion dates, payment terms).</li><li>Prepare and process contractual correspondence including notices, claims, extensions of time, and variations.</li><li>Maintain comprehensive records of all contractual documentation and communications.</li><li>Support the project team in managing contract compliance and dispute resolution.</li><li>Liaise with legal advisors where necessary on complex contractual issues.</li><li>Evaluate and assess subcontractor claims and applications for payment.</li><li>Support final account preparation and close-out processes.</li></ul>Qualifications and Education Requirements:<ul><li>Bachelor's degree in Quantity Surveying, Construction Management, Law, Civil Engineering, or a related field.</li><li>Professional certification or training in contract management (e.g., MRICS, CICES, AACEI, or NEC accreditation) is an advantage.</li></ul>Experience:<ul><li>3&ndash;7 years of experience in contract administration or contract management in the construction industry.</li><li>Proven experience working with standard contract forms (FIDIC, JCT, NEC, etc.).</li><li>Experience in large-scale infrastructure or building projects is preferred.</li><li>Skills and Competencies:</li><li>In-depth understanding of contract law and construction contracts.</li><li>Strong analytical, negotiation, and risk management skills.</li><li>Excellent verbal and written communication skills.</li><li>High attention to detail and accuracy in document management.</li><li>Ability to work collaboratively with project teams, clients, and legal counsel.</li><li>Proficiency in MS Office (Excel, Word, Outlook); experience with contract management software (e.g., Aconex, Procore, or similar) is a plus.</li></ul>Job Type: PermanentApplication Question(s):<ul><li>Do you have experience in working in large-scale infrastructure or building projects?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>contract administration or contract management: 7 years (Required)</li></ul>

Contracts Administrator

Darwish group of Companies Dubai

SHOULD BE IMMEDIATEY AVAILABLE!!! AIRPORT EXPERIENCE WOULD BE ADVANTAGEKey Responsibilities<ul><li>Project Oversight: Manage all phases of civil engineering projects from initial planning through to completion, ensuring adherence to timelines and budgets.</li><li>Team Management: Supervise project teams, including engineers, architects, and contractors, to ensure effective collaboration and communication.</li><li>Budgeting and Financial Management: Prepare financial projections, perform cost calculations, and manage project budgets to ensure cost efficiency.</li><li>Compliance and Quality Control: Ensure all projects comply with legal regulations, building codes, and safety standards. Conduct site checks to monitor progress and quality.</li><li>Problem Resolution: Identify and resolve any issues that arise during project execution, ensuring minimal disruption to project timelines.</li><li>Reporting: Provide regular updates on project progress to senior management and stakeholders, including any risks or changes to the project scope.</li></ul>Job Type: Full-timePay: AED12,000.00 - AED18,000.00 per monthExperience:<ul><li>fit out interiors: 5 years (Required)</li><li>Civil Project Engineer: 5 years (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>

Required Project Manager Civil. Airport Experience advantage

We are a fast-growing MEP technical services company seeking a skilled and detail-oriented Office Administrator / Technical Office Assistant. This is a critical position that supports the daily operations of the business by managing documentation and coordination between the office and site teams.Key Responsibilities:<ul><li>Handle all office documentation: data entry, daily reports, project logs, employee timesheets, etc.</li><li>Maintain organized records for receipts, petty cash, and payment follow-ups.</li><li>Coordinate daily reporting with site technicians, foremen, and engineers.</li><li>Manage emails, appointments, phone calls, and office communication.</li><li>Prepare and update Excel spreadsheets, reports, and follow-ups.</li><li>Assist with salary calculations and attendance tracking.</li><li>Support technical team with project documentation and submissions.</li><li>Filing of receipts, contracts, and company records both physically and digitally.</li><li>Work directly with management to ensure deadlines and procedures are met.</li></ul>Required Qualifications:<ul><li>At least 1&ndash;2 years of experience in MEP, construction, or technical services office support.</li><li>Proficiency in Microsoft Excel, Word, and basic accounting entries.</li><li>Good written and verbal English communication skills (Arabic is a plus).</li><li>Experience working with technical staff, handling time sheets, site logs, and related data.</li><li>Ability to multitask, stay organized, and work independently.</li></ul>Preferred Skills:<ul><li>Experience in handling petty cash and receipts</li><li>Familiarity with QuickBooks or ERP software</li><li>Strong sense of responsibility, confidentiality, and accuracy</li><li>Excellent coordination and follow-up skills</li></ul>* Important Notes:<ul><li>This is not a receptionist position.</li><li>Candidates must have experience in technical or construction office work.</li><li>Only office-based candidates currently in the UAE will be considered.</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

MEP Office Admin Coordinator (Female Preferred)

Precision Skills Technical Services LLC

Job Description<ul><li>Review and execute work based on project drawings and specifications.</li><li>Oversee and manage fit-out and civil maintenance projects from initiation to completion.</li><li>Coordinate with clients, consultants, subcontractors, and suppliers to ensure project requirements are met.</li><li>Supervise site activities, ensuring quality control, safety compliance, and timely progress.</li><li>Prepare and track project schedules, budgets, and material procurement.</li><li>Conduct site inspections and resolve technical issues efficiently.</li><li>Optimize resources and manage workforce for efficient project execution.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Fitout &amp; Civil Works: 4 years (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Project Supervisor (Civil Fitout & Maintenance Works)

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