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Rgheeb

Rgheeb is seeking a dedicated and efficient Secretary to enhance our administrative team. In this role, you will play a pivotal part in facilitating smooth office operations, providing vital support for daily administrative tasks. Your responsibilities will include managing schedules, coordinating meetings, communicating effectively with team members and clients, and ensuring that all office processes run seamlessly. The ideal candidate will have strong organizational skills, a proactive mindset, and the ability to handle confidential information with discretion. Join us at Rgheeb and be a vital component of our driven team!
 
Key Responsibilities: 
<ul>
<li>Manage and maintain executive schedules, including appointments and meetings.</li>
<li>Prepare and edit correspondence, communications, presentations, and other documents.</li>
<li>Handle incoming calls and inquiries, directing them to the appropriate departments.</li>
<li>Organize and coordinate travel arrangements and itineraries.</li>
<li>Establish and maintain filing systems, ensuring easy access to important documents.</li>
<li>Provide support for special projects and assist team members as needed.</li>
<li>Ensure a high level of confidentiality regarding sensitive information.</li>
</ul>
Requirements: 
<ul>
<li>Proven experience as a Secretary or in a similar administrative support role.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Detail-oriented with a strong sense of responsibility.</li>
<li>Ability to work independently and as part of a team.</li>
<li>High school diploma required; additional training or certifications in office administration are a plus.</li>
<li>Saudi National</li>
<li>Resident of Riyadh</li>
</ul>

Secretary

Al Majed Oud.co

<div>
 
 نبذة عن الشركة
 
 
 
 
 
 تأسست شركة الماجد للعود عام ١٩٥٦ بهدف بناء حصة سوقية واعدة في تجارة العود من خلال قطاع الجملة. ويُعدّ هذا النجاح ثمرة خبرة تمتد لأكثر من ٦٠ عامًا في صناعة العود والعطور والمنتجات ذات الصلة في سوق الخليج. وقد طورت الشركة خطوط عطور جديدة، ووسّعت قاعدة عملائها، ودخلت قطاع التجزئة، لتصل إلى أكثر من ٣٠٠ منفذ بيع في المملكة العربية السعودية، والكويت، والإمارات العربية المتحدة، والبحرين، وعُمان، وقطر.
 
 
 
 
 
 الهدف الوظيفي
 
 
 
 
 
 يتولى السكرتير مهام تنظيم المكتب، وإدارة الاتصالات، وجدولة المواعيد، وتنسيق الأعمال الإدارية لضمان سير العمل بكفاءة عالية. ويعمل على دعم الإدارة أو القسم المسؤول عنه من خلال أداء مهام كتابية وتنظيمية تتطلب الدقة والسرعة والسرية
 
 
 
 
 
 المتطلبات الرئيسية:
 
 
 
 
 
 . إجادة اللغة الإنجليزية تحدثًا وكتابةً
 
 
 
 
 
 . لديه خبرة مثبته كا سكرتير
 
 
 
 
 
 . مهارات اتصال ممتازة شفهية وكتابية
 
 
 
 
 
 . قدرة عالية على التنظيم وإدارة الوقت
 
 
 
 
 
 . إجادة استخدام برامج مايكروسوفت أوفيس
 
 
 
 
 
 . سرعة ودقة في أداء المهام
 
 
 
 
 
 . مهارات حل المشكلات واتخاذ القرار
 
 
 
 
 
 . حسن المظهر واللباقة في التعامل
 
 
 
 
 
 
 
 
 المسؤوليات الرئيسية:
 
 
 
 
 
 . استقبال المكالمات الهاتفية والرد عليها وتحويلها للجهات المعنية
 
 
 
 
 
 . إدارة البريد الوارد والصادر، سواء الإلكتروني أو الورقي
 
 
 
 
 
 . تنظيم وحفظ الملفات والسجلات بطريقة تضمن سهولة الرجوع إليها
 
 
 
 
 
 . إعداد المراسلات والتقارير والعروض التقديمية عند الحاجة
 
 
 
 
 
 . جدولة المواعيد وتنظيم الاجتماعات وترتيب متطلباتها
 
 
 
 
 
 . استقبال الزوار وتقديم المعلومات الأساسية لهم وتوجيههم
 
 
 
 
 
 . متابعة تنفيذ المهام الإدارية الموكلة وضمان إنجازها في الوقت المحدد
 
 
 
 
 
 . تنسيق السفر والترتيبات اللوجستية للإدارة
 
 
 
 
 
 . التعامل مع برامج الحاسب مثل (Word &ndash; Excel &ndash; PowerPoint).
 
 
 
 
 
 . الحفاظ على سرية المعلومات والوثائق الإدارية
 
 
 
 
 
 . تنفيذ أي مهام أخرى يكلف بها ضمن نطاق العمل الإداري
 
 
 
 
 
 المؤهلات:
 
 
 
 
 
 دبلوم أو بكالوريوس في الإدارة أو السكرتارية أو أي تخصص ذي صلة.
 
 
 
 
 
 خبرة من 2 إلى 4 سنوات
 
 
 
 
 
 الراتب:
 
 
 
 
 
 يحدد بناءً على الخبرة.
 
</div>

Technical Glass and Aluminium LLC

Job Description: Secretary / Receptionist Location: Dammam, Saudi Arabia Experience: Minimum 2 years Nationality: Saudi Nationals or current Saudi residents onlyAbout the Role: TGAC Saudi Arabia is seeking a professional and well-organized Secretary / Receptionist to support our expanding operations. The ideal candidate will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth day-to-day operations in our new Dammam office and factory.Key Responsibilities:<ul><li>Manage front desk operations, greet visitors, and handle incoming calls and inquiries.</li><li>Maintain office correspondence, filing systems, and meeting schedules.</li><li>Support management with documentation, reports, and internal communications.</li><li>Coordinate logistics for meetings, travel, and appointments.</li><li>Ensure a professional and welcoming environment for clients and team members.</li></ul>Requirements:<ul><li>Minimum 2 years of experience as a receptionist, secretary, or administrative assistant.</li><li>Excellent communication skills in Arabic and English (spoken and written).</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong organizational and time management skills.</li><li>Presentable, confident, and customer-focused personality.</li><li>Saudi national or resident with valid ID. (preferred)</li></ul>Job Type: Full-timePay: From &#65020;4,000.00 per month

Secretary/Receptionist

Albawani | البواني

<div>
 
 The Executive Secretary is responsible for providing high-level administrative and executive
 
 
 support to senior management, ensuring efficient office operations and professional handling of
 
 
 all executive-related matters. The role involves managing schedules, preparing correspondence,
 
 
 coordinating meetings, handling confidential information, and supporting decision-making
 
 
 processes through accurate documentation and communication. The Executive Secretary serves as
 
 
 a key point of contact between the executive office, internal departments, and external
 
 
 stakeholders to facilitate smooth organizational communication and workflow.
 
 
 Accountabilities Key Activities
 
 
 
 Executive &amp; Administrative Support
 
 
 
 &bull; Manage the daily schedule, appointments, and travel arrangements of the executive.
 
 
 &bull; Prepare, review, and organize correspondence, reports, and meeting materials.
 
 
 &bull; Draft letters, memos, and formal communications on behalf of management.
 
 
 
 Coordination &amp; Communication
 
 
 
 &bull; Act as a liaison between the executive office and internal departments to ensure timely
 
 
 information exchange.
 
 
 &bull; Coordinate with external partners, clients, and government entities as directed.
 
 
 &bull; Manage incoming and outgoing communications and ensure confidentiality at all times.
 
 
 
 
 
 
 Meeting &amp; Event Management
 
 
 
 &bull; Arrange and coordinate executive meetings, conferences, and presentations.
 
 
 &bull; Record and distribute meeting minutes and follow up on action items.
 
 
 &bull; Support the preparation of agendas, presentations, and background materials.
 
 
 
 
 
 
 Record &amp; Documentation Control
 
 
 
 &bull; Maintain organized filing systems for confidential and official documents.
 
 
 &bull; Ensure proper archiving and document control aligned with company policies.
 
 
 &bull; Monitor correspondence logs and maintain executive records for audit readiness.
 
 
 
 
 
 
 Office &amp; Logistical Support
 
 
 
 &bull; Oversee office supplies, equipment requests, and service coordination for the executive
 
 
 office.
 
 
 &bull; Support ad hoc tasks and special projects assigned by management.
 
 
 &bull; Ensure the executive office operates efficiently and professionally.
 
 
 
 
 
 
 JOB SPECIFICATIONS
 
 
 
 
 Industry / Domain &bull;
 
 
 
 
 Executive Administration and Office Management
 
 
 
 
 Necessary Knowledge and Experience
 
 
 
 &bull; Minimum of 5&ndash;8 years of experience as an executive secretary or in senior
 
 
 administrative support.
 
 
 &bull; Proven experience in managing high-level correspondence, schedules, and
 
 
 confidential information.
 
 
 &bull; Strong organizational, multitasking, and communication skills.
 
 
 &bull; Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document
 
 
 management systems.
 
 
 
 Education and Certification Minimum Requirements
 
 
 
 &bull; Bachelor&rsquo;s degree or diploma in Business Administration, Office Management, or a
 
 
 related field.
 
 
 &bull; Professional training in executive assistance, communication, or document control is
 
 
 preferred.
 
 
 
 Job Specific Technical Skills
 
 
 
 
 &bull;
 
 Executive scheduling and coordination.
 
 
 &bull; Business correspondence and report preparation.
 
 
 &bull; Confidential information handling and discretion.
 
 
 &bull; Office management and organizational skills.
 
 
 &bull; Excellent written and verbal communication abilities (English proficiency required).
 
 
 
</div>

Executive Secretary

Gumaco KSA

Job Title: Female Executive SecretaryLocation: [Exit 18, Riyadh, Saudi Arabia] Employment Type: Full-TimeAbout the Role: We are seeking an experienced and highly organized Female Executive Secretary to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.Key Responsibilities:<ul><li>Manage and maintain schedules, appointments, and correspondence for executives or departments.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Answer phone calls and emails, directing inquiries to the appropriate parties.</li><li>Assist in the planning and coordination of meetings, including logistics and materials.</li><li>Maintain filing systems, both electronic and paper, ensuring information is easily accessible.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform general office duties, including data entry and record keeping.</li><li>Support team members with various administrative tasks as needed.</li><li>Monitor and order office supplies, ensuring inventory levels are maintained.</li><li>Prepare and distribute meeting agendas and minutes.</li><li>Coordinate travel arrangements, including flights, accommodations, and transportation.</li><li>Develop and implement office procedures to improve efficiency.</li><li>Assist with budgeting and expense tracking for departmental activities.</li><li>Liaise with external vendors and service providers to facilitate office needs.</li><li>Maintain office equipment and coordinate repairs as necessary.</li><li>Support event planning and coordination for company functions or team-building activities.</li><li>Create and maintain databases and spreadsheets for tracking important information.</li><li>Conduct research and compile data as requested by team members.</li><li>Train and onboard new administrative staff as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.</li><li>Proven experience as a secretary or in a similar administrative role (minimum 5 years).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent command of the English language is required.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and strong problem-solving skills.</li><li>Experience with scheduling software and CRM systems is a plus.</li><li>Strong interpersonal skills with the ability to interact professionally with clients and colleagues.</li><li>Ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Flexibility to adapt to changing priorities and projects.</li><li>Experience in handling travel arrangements and itineraries is a plus.</li><li>Basic knowledge of social media and marketing tools is beneficial.</li><li>Preferably residing near the company&rsquo;s location.</li></ul>Benefits:<ul><li>Eligible to get 30 days paid vacation every year.</li><li>Providing health insurance</li></ul>How to Apply: Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].Job Type: Full-timeJob Type: Full-timePay: &#65020;4,000.00 - &#65020;6,000.00 per month

Female Secretary

Tabby | تابي

<div>
 
 Department:
 
 Legal
 
 
 
 Employment Type:
 
 Full Time
 
 
 
 Location:
 
 KSA
 
 
 
 Reporting To:
 
 Sherif Amgad
 
 
 
 Description
 
 
 
 This role will support corporate governance efforts within Tabby Group entities especially in the KSA, including by serving as the Board Secretary of a Saudi public company. You'll be instrumental in assisting with various governance activities, ensuring the effective management of entities from a governance perspective, and maintaining the company's good standing. Your organizational prowess and strong communication skills will be key in facilitating critical decision-making and maintaining transparent records.
 
 
 As a Corporate Governance Counsel at Tabby, you'll play a crucial role in ensuring the seamless and effective operation of our Board of Directors and its committees. You'll be responsible for meticulously managing all administrative, logistical, and documentation aspects of Board and committee meetings, ensuring adherence to corporate governance practices and legal requirements.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 CMA &amp; Tadawul Governance Support: Handle all governance and listing requirements issued by the Capital Market Authority (CMA) and the Saudi Exchange (Tadawul), including the preparation, monitoring, and management of all related documents and filings.
 </li>
 <li>
 Meeting Coordination: Preparing and issuing notices and invitations for all Board and committee meetings.
 </li>
 <li>
 Document Management: Preparing and circulating all pre-meeting documents and materials and meticulously organizing and managing all related documentation.
 </li>
 <li>
 Minute Taking: Drafting accurate and comprehensive minutes of Board and committee meetings.
 </li>
 <li>
 Legal Compliance: Facilitating the notarization and legalization of Board meeting minutes and resolutions as required, and maintaining statutory registers and records related to Board and committee activities.
 </li>
 <li>
 Action Tracking: Following up on action items arising from Board and committee meetings to ensure timely completion.
 </li>
 <li>
 Entity Governance Support: Assisting in the overall corporate governance framework for Tabby Group entities, including supporting the maintenance of corporate records, ensuring compliance with local regulations, and generally helping to keep entities in good standing.
 
 
 
 </li>
 </ul>
 Skills, Knowledge &amp; Expertise
 
 
 <ul>
 <li>
 Excellent command of English and Arabic (both written and spoken).
 </li>
 <li>
 Law degree from a recognized university.
 </li>
 <li>
 Must be a Saudi resident.
 </li>
 <li>
 Between three (3) to five (5) years of demonstrable relevant experience in a similar corporate governance position or company secretarial role, preferably gained in an international group.
 </li>
 <li>
 Proven experience supporting the governance of listed companies in Saudi Arabia, including direct exposure to CMA or Saudi Exchange governance matters.
 </li>
 <li>
 Legal training in corporate law and experience in a reputable regional or international law firm or in-house is an advantage.
 </li>
 <li>
 Experience in using entity management software.
 </li>
 <li>
 Strong understanding of MENA region's legal systems and corporate governance practices, particularly in the UAE (mainland and freezone) and KSA.
 </li>
 <li>
 Strong project management skills, with the ability to manage a complex workload and prioritize tasks effectively.
 </li>
 <li>
 Ability to work in a regulated environment and navigate complex regulatory requirements.
 </li>
 <li>
 Excellent analytical, communication, and negotiation skills.
 </li>
 <li>
 Team player with the ability to collaborate effectively across departments.
 </li>
 <li>
 Self-motivated, detail-oriented, and adaptable in a fast-paced environment.
 
 </li>
 </ul>
</div>

Legal Counsel (Corporate Governance)

Conmarble Concrete

Job Title: Document ControllerLocation: Saudi Arabia Industry: Construction / Engineering / Fit-OutTo Apply:<ul><li>submit the google form in below the link:</li><li>https://forms.gle/rYD5m4yjAHcRNCo86</li></ul>Job Summary: We are seeking a highly organized and detail-oriented Document Controller/Secretary to join our team in KSA. The ideal candidate will be responsible for managing and controlling all project-related documents in compliance with company procedures and client requirements.Key Responsibilities:<ul><li>Maintain and manage all documents for the project including incoming and outgoing correspondence, drawings, submittals, and reports.</li><li>Ensure document accuracy and consistency by checking formatting, version control, and document codes.</li><li>Track document submissions, approvals, and revisions.</li><li>Prepare transmittals, logs, and reports for internal and external use.</li><li>Coordinate with project engineers, consultants, and contractors for document updates.</li><li>Archive and back-up all project documentation electronically and physically as needed.</li></ul>Requirements:<ul><li>Proven experience as a Document Controller or similar role in the construction or engineering field.</li><li>Strong understanding of document control systems and standards.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and document management software (e.g., Aconex, EDMS, Procore).</li><li>Good communication and coordination skills.</li><li>Fluent in English (Arabic is a plus).</li><li>Transferable Iqama is preferred.</li></ul>Employment Type: Full-time Salary: Competitive, based on experience and qualificationsJob Type: Full-timeApplication Question(s):<ul><li>Have you been able to fill up the google form? If not yet, please click the link and fill up, then submit the form.</li></ul>https://forms.gle/kDr3hWF3g7mY79Cm6

Document Controller

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350 department secretary jobs IN Riyadh

Secretary

Secretary

Secretary/Receptionist

Executive Secretary

Female Secretary

Legal Counsel (Corporate Governance)

Document Controller