executive assistant

executive secretary

administration coordinator Jobs in Riyadh

administration coordinator

administrative assistant

administrative officer

department secretary

Alaqtar Real Estate Development Company

<div>
 ALAQTAR is on the lookout for a dedicated Executive Secretary who will play a critical role in supporting our executive team. This position involves managing schedules, organizing meetings, and providing essential administrative support to enhance the efficiency of our operations. The ideal candidate is exceptionally organized, capable of handling multiple tasks, and possesses excellent communication skills to interact with various stakeholders effectively.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Organize and maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements
  </li>
  <li>
   Prepare meeting agendas, record minutes, and follow up on action items
  </li>
  <li>
   Screen and prioritize incoming communications, including emails and phone calls
  </li>
  <li>
   Draft and edit correspondence, reports, and other documents as required
  </li>
  <li>
   Manage office supplies and inventory, liaise with vendors, and ensure optimal office functioning
  </li>
  <li>
   Maintain confidentiality of sensitive information and handle data with discretion
  </li>
  <li>
   Assist in bookkeeping tasks and manage periodic reporting
  </li>
  <li>
   Support special projects and perform additional duties as assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience as an executive secretary or in a similar administrative role
  </li>
  <li>
   Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
  </li>
  <li>
   Strong knowledge of office procedures and basic financial principles
  </li>
  <li>
   Exceptional organizational and multitasking skills
  </li>
  <li>
   Excellent written and verbal communication abilities
  </li>
  <li>
   Demonstrated ability to maintain confidentiality and exercise sound judgment
  </li>
  <li>
   Ability to work under pressure and meet tight deadlines
  </li>
  <li>
   Associate's or Bachelor's degree in business administration or a related field is preferred
  </li>
 </ul>
</div>


Executive Secretary

ALAQTAR

<div><p>ALAQTAR is on the lookout for a dedicated Executive Secretary who will play a critical role in supporting our executive team. This position involves managing schedules, organizing meetings, and providing essential administrative support to enhance the efficiency of our operations. The ideal candidate is exceptionally organized, capable of handling multiple tasks, and possesses excellent communication skills to interact with various stakeholders effectively.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><ul>
<li>Organize and maintain the executive&rsquo;s calendar, scheduling appointments, meetings, and travel arrangements.</li>
<li>Prepare meeting agendas, record minutes, and follow up on action items.</li>
<li>Screen and prioritize incoming communications, including emails and phone calls.</li>
<li>Draft and edit correspondence, reports, and other documents as required.</li>
<li>Manage office supplies and inventory, liaise with vendors, and ensure optimal office functioning.</li>
<li>Maintain confidentiality of sensitive information and handle data with discretion.</li>
<li>Assist in bookkeeping tasks and manage periodic reporting.</li>
<li>Support special projects and perform additional duties as assigned.</li>
</ul><p><b>Requirements</b></p><ul>
<li>Proven experience as an executive secretary or in a similar administrative role.</li>
<li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.</li>
<li>Strong knowledge of office procedures and basic financial principles.</li>
<li>Exceptional organizational and multitasking skills.</li>
<li>Excellent written and verbal communication abilities.</li>
<li>Demonstrated ability to maintain confidentiality and exercise sound judgment.</li>
<li>Ability to work under pressure and meet tight deadlines.</li>
<li>Associate's or Bachelor&rsquo;s degree in business administration or a related field is preferred.</li></ul></div>

Alfanar Projects

<div>
 <p>
  <strong>
   Position Overview:
  </strong>
  The Executive Secretary provides high-level administrative support, ensuring the smooth functioning of the office and enabling the Managing Director to focus on strategic responsibilities. This role requires exceptional organizational skills, discretion, and professionalism.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Manage the Managing Director's calendar, schedule meetings, and coordinate appointments.
  </li>
  <li>
   Handle correspondence, including emails, phone calls, and letters, with confidentiality.
  </li>
  <li>
   Prepare and edit reports, presentations, and other documents.
  </li>
  <li>
   Organize and maintain files, records, and documentation.
  </li>
  <li>
   Coordinate travel arrangements, including itineraries and accommodations.
  </li>
  <li>
   Act as a liaison between the Managing Director and internal/external stakeholders.
  </li>
  <li>
   Assist in planning and organizing events, meetings, and conferences.
  </li>
  <li>
   Monitor and prioritize tasks to ensure deadlines are met.
  </li>
  <li>
   Perform other administrative duties as required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Proven experience as an Executive Secretary or similar role.
  </li>
  <li>
   Strong organizational and multitasking abilities.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Ability to handle sensitive information with discretion.
  </li>
  <li>
   Professional demeanor and appearance.
  </li>
  <li>
   Bachelor's degree in business administration or a related field is preferred.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Alfanar Projects
  </strong>
 </p>
 <p>
  Since 1976, we&rsquo;ve grown and diversified our business to meet the evolving needs of a changing world. Alfanar Projects is an integrated global project developer and engineering, construction, and technology solutions provider with a robust portfolio of landmark projects across the energy, water, and infrastructure sectors.
 </p>
 <p>
  From Saudi Arabia to the rest of the world, we work closely with governments and partners to deliver strategic projects that support national goals and long-term visions. Our work directly contributes to sustainable development and infrastructure modernization in multiple countries.
 </p>
 <p>
  At the heart of our success are more than 10,000 professionals, diverse, skilled, and united by purpose. Our global teams are committed to delivering impact-driven solutions that shape a better, more sustainable future.
 </p>
 <p>
 </p>
</div>


Edge by Rotana

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.
 <br/>
 <br/>
 As an Executive Secretary you are responsible to provide a full range of executive secretarial and administrative support activities for the General Manager, inclusive of highly confidential and sensitive matters to ensure smooth operation of the executive office, whereby your role will include key responsibilities such as-
 <br/>
 <br/>
 <ul>
  <li>
   Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard
  </li>
  <li>
   Compose and prepare routine correspondence and prepare simple interpretation of documents / correspondence if requested
  </li>
  <li>
   Review all incoming mail and prioritize before forwarding to the General Manager
  </li>
  <li>
   Act on routine standardized correspondence and inform the General Manager accordingly e.g. requests for membership, accommodation, brochures, etc.
  </li>
  <li>
   Keep calendar constantly updated to facilitate appointment and meeting schedules
  </li>
  <li>
   Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
  </li>
  <li>
   Compose letters on behalf of the General Manager
  </li>
  <li>
   Attend meetings, record, write and distribute the minutes and follow up on action items
  </li>
  <li>
   Organize travel and external business trips on behalf of the General Manager
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills
  <br/>
  <br/>
 </strong>
 <strong>
  Education, Qualifications &amp; Experiences
  <br/>
  <br/>
 </strong>
 You should ideally have a college diploma in secretarial training and relevant previous experiences. You must also have fluency in both written and spoken English and the ability to take sufficient notes at a meeting to prepare record of events. Computer literate and sufficient typing skills to complete 60wpm accurately will be highly regarded.
 <br/>
 <br/>
 <strong>
  Knowledge &amp; Competencies
  <br/>
  <br/>
 </strong>
 The ideal candidate will be courteous, able to work with minimal supervision, be discreet and capable of dealing with a high level of confidentiality. You are an extremely proactive and &lsquo;switched on&rsquo; person with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player with a concern for quality, while possessing following additional competencies-
 <br/>
 <br/>
 Understanding Hotel Operations
 <br/>
 <br/>
 Adaptability
 <br/>
 <br/>
 Customer Focus
 <br/>
 <br/>
 Drive for Results
 <br/>
 <br/>
 Effective Communication
 <br/>
 <br/>
 Planning for Business
 <br/>
 <br/>
 Supervising People
 <br/>
 <br/>
 Supervising Operations
 <br/>
 <br/>
 Teamwork
 <br/>
 <br/>
 Understanding Differences
</div>


Christian Dior Couture

<div>
 Position
 <br/>
 <br/>
 <strong>
  Operations Associate
  <br/>
  <br/>
 </strong>
 <strong>
  SUPPORT THE ACTIVITY OF THE STORE ON AN ADMINISTRATIVE LEVEL
  <br/>
  <br/>
 </strong>
 <strong>
  Main Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Supervising all cash operations.
  </li>
  <li>
   Managing stocks in order to prevent stock losses
  </li>
  <li>
   Checking all supplier invoices
  </li>
  <li>
   Transmitting all invoices for payment to Finance Department.
  </li>
  <li>
   To be responsible for the maintenance of the customer database (cleaning, merging and capturing)
  </li>
  <li>
   Preparation of any specific report required by the manager
  </li>
  <li>
   Order all specific items required by the boutique and validated by the manager such as stationary.
  </li>
  <li>
   Follow up on all packaging reorders.
  </li>
  <li>
   Assist the team for the preparation of sales.
  </li>
  <li>
   Taking care of the repairs department in coordination with the sales associate in charge of it.
  </li>
  <li>
   checking the turnover of the boutique
  </li>
  <li>
   Investigate any discrepancy
  </li>
  <li>
   Organize reception of the deliveries.
  </li>
  <li>
   Take care of unsolved delivery issues.
  </li>
  <li>
   Organize Private sales.
  </li>
  <li>
   Check that all items have security price + tags.
  </li>
  <li>
   To prepare and manage the annual inventory.
   <br/>
   <br/>
  </li>
 </ul>
 Profile
 <br/>
 <br/>
 <strong>
  3requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree/Diploma in Business Administration.
  </li>
  <li>
   Minimum of 2 years' experience in Administration or Secretary.
  </li>
  <li>
   Ability to handle receiving operations effectively, including proper handling of merchandise.
  </li>
  <li>
   Ability to read, count, and write to accurately complete all documentation.
  </li>
  <li>
   Ability to process information and merchandise through computer system.
  </li>
  <li>
   Ability to work varied hours/days, including nights, weekends, and holidays as needed.
  </li>
  <li>
   Physical ability to stand for extended periods, and to move and handle boxes of merchandise and fixtures throughout the store, which entails heavy lifting, and perform all functions as set forth above
  </li>
  <li>
   Previous retail stock/shipping/receiving experience
  </li>
 </ul>
</div>


Operations Associate

Dar wa Emaar

<div>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Schedule and coordinate project meetings, prepare agendas, and take meeting minutes.
  </li>
  <li>
   Maintain and update project documentation, reports, and records.
  </li>
  <li>
   Communicate with internal departments and external stakeholders on behalf of the project team.
  </li>
  <li>
   Provide administrative support to Project Managers and team members.
  </li>
  <li>
   Organize and maintain digital and physical filing systems related to each project.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <p>
  High school diploma or equivalent (Associate&rsquo;s or Bachelor&rsquo;s degree preferred).
 </p>
 <p>
  3+ years of experience in an administrative or secretarial role (project environment preferred).
 </p>
</div>


Secretary

Christian Dior

<p></p><div><div><div><div><h3 class="jobSectionHeader"><b>Position
</b></h3><p></p><p><b>Operations Associate
</b></p><p><b>SUPPORT THE ACTIVITY OF THE STORE ON AN ADMINISTRATIVE LEVEL
</b></p><p><b>Main Responsibilities:
</b></p><ul><li>Supervising all cash operations.
</li><li>Managing stocks in order to prevent stock losses
</li><li>Checking all supplier invoices
</li><li>Transmitting all invoices for payment to Finance Department.
</li><li>To be responsible for the maintenance of the customer database (cleaning, merging and capturing)
</li><li>Preparation of any specific report required by the manager
</li><li>Order all specific items required by the boutique and validated by the manager such as stationary.
</li><li>Follow up on all packaging reorders.
</li><li>Assist the team for the preparation of sales.
</li><li>Taking care of the repairs department in coordination with the sales associate in charge of it.
</li><li>checking the turnover of the boutique
</li><li>Investigate any discrepancy
</li><li>Organize reception of the deliveries.
</li><li>Take care of unsolved delivery issues.
</li><li>Organize Private sales.
</li><li>Check that all items have security price + tags.
</li>To prepare and manage the annual inventory.<br>
<li>
</li></ul></div><p></p><div><h3 class="jobSectionHeader"><b>Profile
</b></h3><p></p><p><b>3REQUIREMENTS:
</b></p><ul><li>Bachelor's degree/Diploma in Business Administration.
</li><li>Minimum of 2 years' experience in Administration or Secretary.
</li><li>Ability to handle receiving operations effectively, including proper handling of merchandise.
</li><li>Ability to read, count, and write to accurately complete all documentation.
</li><li>Ability to process information and merchandise through computer system.
</li><li>Ability to work varied hours/days, including nights, weekends, and holidays as needed.
</li><li>Physical ability to stand for extended periods, and to move and handle boxes of merchandise and fixtures throughout the store, which entails heavy lifting, and perform all functions as set forth above
</li><li>Previous retail stock/shipping/receiving experience
</li></ul></div></div></div><p></p><div><div><div><div><div><h2 class="jobSectionHeader"><b><i>CHRISTIAN DIOR
</i></b><br>
<b>MAISON
</b><br>
</h2><div><i>&ldquo;Whatever you do &ndash; whether for work or pleasure &ndash; do it with passion! Live with passion,&rdquo; </i>wrote Christian Dior.
<br>
Well before he embarked on his destiny as a couturier, Christian Dior was fascinated with art. The young Normandy native and several friends opened an art gallery when he was just 23. In 1938 he learned the m&eacute;tier of pattern cutter with Robert Piguet and three years later began working as a designer for Lucien Lelong. Right from the founding of his Maison in 1946, he transformed his dreams into irresistible creations, seeking to break with the somber war years by elevating pure joy. His visionary spirit celebrated and enchanted women the world over. In only ten years, Monsieur Dior revolutionized the conventions of elegance and femininity, designing collections infused with dreams.</div></div></div></div></div></div></div><p></p>

Explore 297+ Department secretary in Riyadh this September. Find roles across top companies and apply now to boost your career.

297 department secretary jobs IN Riyadh

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary

Operations Associate

Secretary

Operations Associate