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administration coordinator

Rentokil Initial

<div>
 The Administration Coordinator provides administrative support to the branch, handles front desk operations, liaises with internal and external stakeholders to effectively interpret and respond to their concerns and inquiries.
 <br/>
 <br/>
 Rentokil Boecker's Administration Coordinator is held accountable for the below job responsibilities:
 <br/>
 <br/>
 <ul>
  <li>
   Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
  </li>
  <li>
   Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions.
  </li>
  <li>
   Order and maintain inventory of office supplies, equipment, and services while respecting internal procedures and contractual agreements.
  </li>
  <li>
   Assist and follow up on office and accommodation's management, requests and maintenance issues.
  </li>
  <li>
   Maintain accurate company address list.
  </li>
  <li>
   Assist in fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
  </li>
  <li>
   Perform administrative and support duties to all departments when needed.
  </li>
  <li>
   Assist in sourcing vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
  </li>
  <li>
   Review requisitions and check availability of items with suggested suppliers.
  </li>
  <li>
   Receive purchased items and check quality, quantity and specifications.
  </li>
  <li>
   Assist in sustaining proper inventory levels of office supplies.
  </li>
  <li>
   Report and follow up on claims to suppliers for defective items, shortage, or missing parts.
  </li>
  <li>
   Assist in forecasting requirements and order products to meet office demands.
  </li>
  <li>
   Handle an effective physical and electronic archiving and filing system.
  </li>
  <li>
   Supports the HR team once needed
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's Degree in Business Administration or equivalent.
  </li>
  <li>
   The candidate should be Saudi
  </li>
  <li>
   At least 1 year of experience in Administration.
  </li>
  <li>
   Proficiency in English and/or Arabic is a must.
  </li>
 </ul>
</div>


Administration Coordinator

<div><p>The Administration Coordinator provides administrative support to the branch, handles front desk operations, liaises with internal and external stakeholders to effectively interpret and respond to their concerns and inquiries.</p><p>
Rentokil Boecker's Administration Coordinator is held accountable for the below job responsibilities:</p><ul>
<li>Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.</li>
<li>Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions.</li>
<li>Order and maintain inventory of office supplies, equipment, and services while respecting internal procedures and contractual agreements.</li>
<li>Assist and follow up on office and accommodation's management, requests and maintenance issues.</li>
<li>Maintain accurate company address list.</li>
<li>Assist in fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).</li>
<li>Perform administrative and support duties to all departments when needed.</li>
<li>Assist in sourcing vendors for goods and services, to get the best possible quality, price, terms and service guarantee.</li>
<li>Review requisitions and check availability of items with suggested suppliers.</li>
<li>Receive purchased items and check quality, quantity and specifications.</li>
<li>Assist in sustaining proper inventory levels of office supplies.</li>
<li>Report and follow up on claims to suppliers for defective items, shortage, or missing parts.</li>
<li>Assist in forecasting requirements and order products to meet office demands.</li>
<li>Handle an effective physical and electronic archiving and filing system.</li>
<li>Supports the HR team once needed</li>
</ul><p><b>Requirements</b></p><ul>
<li>Bachelor's Degree in Business Administration or equivalent.</li>
<li>The candidate should be Saudi</li>
<li>At least 1 year of experience in Administration.</li>
<li>Proficiency in English and/or Arabic is a must.</li></ul></div>

Innovrs

<div>
 <p>
  <strong>
   Job Title: Secretary &amp; Administrative Coordinator
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Riyadh, Saudi Arabia
 </p>
 <p>
  <strong>
   Company:
  </strong>
  Innovrs Research Solutions
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About Us
  </strong>
 </p>
 <p>
  Innovrs Research Solutions is a leading market research and consulting company based in Riyadh, working across the MENA region. We provide AI-driven insights and strategic solutions to help businesses and government entities make smarter decisions.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Overview
  </strong>
 </p>
 <p>
  We are looking for a highly organized and proactive Secretary &amp; Administrative Coordinator to join our team. The ideal candidate will manage day-to-day office administration, handle client communications, follow up on tasks, and coordinate with government bodies to process company requests and documentation.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  &bull;	Manage phone calls, emails, and client follow-ups professionally.
 </p>
 <p>
  &bull;	Schedule and organize meetings, prepare agendas, and maintain calendars.
 </p>
 <p>
  &bull;	Maintain proper filing systems and ensure timely documentation.
 </p>
 <p>
  &bull;	Liaise with government authorities and handle required processes on platforms of official portals.
 </p>
 <p>
  &bull;	Track and follow up on pending applications, submissions, and renewals.
 </p>
 <p>
  &bull;	Support the CEO and management team in administrative tasks.
 </p>
 <p>
  &bull;	Ensure smooth day-to-day office operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Skills
  </strong>
 </p>
 <p>
  &bull;	Bachelor&rsquo;s degree or diploma in Business Administration, Office Management, or a related field (preferred).
 </p>
 <p>
  &bull;	Previous experience in secretarial, administrative, or government relations roles in Saudi Arabia.
 </p>
 <p>
  &bull;	Strong organizational skills with the ability to multitask and prioritize.
 </p>
 <p>
  &bull;	Excellent communication skills in Arabic and English (written and spoken).
 </p>
 <p>
  &bull;	Familiarity with government portals and regulatory requirements in KSA.
 </p>
 <p>
  &bull;	Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 </p>
 <p>
  &bull;	High level of professionalism, discretion, and reliability.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We Offer
  </strong>
 </p>
 <p>
  &bull;	Competitive salary and benefits package.
 </p>
 <p>
  &bull;	Professional growth opportunities in a fast-growing company.
 </p>
 <p>
  &bull;	Dynamic and collaborative work environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
</div>


Executive Secretary

Accutree Consulting

<p><b>Job Title:</b> Executive Assistant &amp; Operations Coordinator<br/><b>Location:</b> Riyadh, Saudi Arabia.</p><p><b>About Us</b></p><p>We are expanding in the MEA region and seeking an <b>Entry-Level Executive Assistant &amp; Operations Coordinator</b> to support our MEA VP and regional operations.</p><p><b>Key Responsibilities</b></p><ul><li><b>Executive Support:</b> Calendar management, travel arrangements, expense tracking, and confidential correspondence.</li><li><b>Operations Coordination:</b> Support strategic planning, customer engagement, project tracking, and cross-functional collaboration.</li><li><b>Follow-up &amp; Accountability:</b> Document action items from meetings and ensure timely execution.</li><li><b>Reporting &amp; Forecasting:</b> Assist in weekly, monthly, and quarterly reports, supporting accurate forecasts and business planning.</li><li><b>Client &amp; Stakeholder Liaison:</b> Serve as a point of contact for internal teams, clients, and external partners.</li><li><b>Office &amp; Event Management:</b> Oversee office logistics, supplies, and event coordination.</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in <b>Business Administration, Management, or related field</b>.</li><li>Strong <b>organizational, follow-up, and project coordination</b> skills.</li><li>Excellent <b>communication</b> (written &amp; verbal) and stakeholder management.</li><li>Analytical mindset with the ability to <b>interpret data and generate insights</b>.</li><li>Proficient in <b>Microsoft Office (Word, Excel, PowerPoint, Outlook)</b>.</li><li>Adaptable, proactive, and able to thrive in a <b>fast-paced environment</b>.</li></ul><p><b>What We Offer</b></p><ul><li>Growth and career development opportunities.</li><li>A <b>dynamic, inclusive, and supportive work environment</b>.</li><li>Opportunity to make a <b>meaningful impact</b> in a rapidly growing cybersecurity company.</li></ul><p>Job Types: Full-time, Permanent</p>

Executive Assistant & Coordinator

GEBERIT

<div><div><div>Job Description</div>
<div></div><div><div><div><div>Office Coordinator (Riyadh, KSA)
</div></div></div></div><div><div><div><div><div><div><div><div><b>PURPOSE OF POSITION</b></div>
</div><div><p>
Manage front desk and support Geberit Riyadh administration department.<br>
The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.</p>
</div></div><div><div><div><b>
MAIN TASKS</b></div>
</div><div><div><b>
Administrative Support:</b><br>
<ul><li>Perform general office duties such as answering phones, managing correspondence, and handling inquiries.</li><li>Maintain office supplies by checking inventory and ordering new supplies as needed.</li><li>Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).</li><li>Prepare and edit documents, reports, and presentations.</li></ul>
<b>Office Management:</b><br>
<ul><li>Ensure the office and showroom are clean, organized, and well-maintained.</li><li>Coordinate maintenance and repair of office equipment.</li><li>Manage office budget and expenses, keeping records of all financial transactions.</li><li>Serve as the liaison between the office and building management for any facility-related issues.</li></ul>
<b>Event Coordination:</b><br>
<ul><li>Plan and organize office events, meetings, and conferences.</li><li>Coordinate catering, venue, and logistics for events.</li><li>Prepare materials and set up rooms for meetings, trainings and events.</li></ul>
<b>Communication:</b><br>
<ul><li>Act as the first point of contact for visitors and clients.</li><li>Ensure effective communication within the office by distributing memos and announcements.</li><li>Handle confidential and sensitive information with discretion.</li></ul>
<b>Support to Staff:</b><br>
<ul><li>Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.</li><li>Provide support to various departments as needed.</li><li>Handle special projects and assignments as directed by management.</li></ul></div><br>
</div></div><div><div><div><b>
EDUCATION AND QUALIFICATION</b></div>
</div><div><ul><li>University degree in Business studies, economics (or equivalent).</li><li>Administration support experience</li><li>Exposure to Gulf Region countries and culture.</li></ul><br>
</div></div></div>
</div></div></div></div><div><div><div><div><p><b>WE OFFER</b></p>
<ul>
<li>A corporate culture based on our <b>compass</b></li>
<li>Flat hierarchies and a collegial environment</li>
<li>Positive work-life balance</li>
<li>Varied tasks and exciting projects</li></ul><br>
<p></p>
<p>
We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.</p><p><br>
<b>
Job Type:</b> Full-Time <b>Contract:</b> Permanent<br>
<b>Location:</b> Riyadh</p><br>
</div></div></div></div><p></p><div>
</div><div><div><p>The globally operating Geberit Group is a European leader in the field of sanitary products and celebrated its 150th anniversary in 2024. Geberit operates with a strong local presence in most European countries, providing unique added value when it comes to sanitary technology and bathroom ceramics. The production network encompasses 26 production facilities, of which 4 are located overseas. The Group is headquartered in Rapperswil-Jona, Switzerland. With around 11,000 employees in more than 50 countries, Geberit generated net sales of CHF 3.1 billion in 2024. The Geberit shares are listed on the SIX Swiss Exchange and have been included in the SMI (Swiss Market Index) since 2012.</p></div></div></div></div>

Office Coordinator (Riyadh, KSA)

Geberit

<div>
 <strong>
  PURPOSE OF POSITION
  <br/>
 </strong>
 Manage front desk and support Geberit Riyadh administration department.
 <br/>
 The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.
 <br/>
 <strong>
  MAIN TASKS
  <br/>
 </strong>
 <strong>
  Administrative Support:
  <br/>
 </strong>
 <ul>
  <li>
   Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
  </li>
  <li>
   Maintain office supplies by checking inventory and ordering new supplies as needed.
  </li>
  <li>
   Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
  </li>
  <li>
   Prepare and edit documents, reports, and presentations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Management:
  <br/>
 </strong>
 <ul>
  <li>
   Ensure the office and showroom are clean, organized, and well-maintained.
  </li>
  <li>
   Coordinate maintenance and repair of office equipment.
  </li>
  <li>
   Manage office budget and expenses, keeping records of all financial transactions.
  </li>
  <li>
   Serve as the liaison between the office and building management for any facility-related issues.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Event Coordination:
  <br/>
 </strong>
 <ul>
  <li>
   Plan and organize office events, meetings, and conferences.
  </li>
  <li>
   Coordinate catering, venue, and logistics for events.
  </li>
  <li>
   Prepare materials and set up rooms for meetings, trainings and events.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Communication:
  <br/>
 </strong>
 <ul>
  <li>
   Act as the first point of contact for visitors and clients.
  </li>
  <li>
   Ensure effective communication within the office by distributing memos and announcements.
  </li>
  <li>
   Handle confidential and sensitive information with discretion.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Support to Staff:
  <br/>
 </strong>
 <ul>
  <li>
   Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
  </li>
  <li>
   Provide support to various departments as needed.
  </li>
  <li>
   Handle special projects and assignments as directed by management.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  EDUCATION AND QUALIFICATION
  <br/>
 </strong>
 <ul>
  <li>
   University degree in Business studies, economics (or equivalent).
  </li>
  <li>
   Administration support experience
  </li>
  <li>
   Exposure to Gulf Region countries and culture.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  WE OFFER
  <br/>
 </strong>
 <ul>
  <li>
   A corporate culture based on our compass
  </li>
  <li>
   Flat hierarchies and a collegial environment
  </li>
  <li>
   Positive work-life balance
  </li>
  <li>
   Varied tasks and exciting projects
   <br/>
   <br/>
  </li>
 </ul>
 We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.
 <br/>
 <br/>
 <strong>
  Job Type:
 </strong>
 Full-Time
 <strong>
  Contract:
 </strong>
 Permanent
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Riyadh
 <br/>
 <br/>
</div>


Jari Solutions

<div>
 We are seeking a highly skilled
 <strong>
  IT
 </strong>
 <strong>
  Project Coordinator
 </strong>
 for one of our biggest clients, a well-known government entity in Riyadh.
 <br/>
 <br/>
 <strong>
  Industry:
 </strong>
 Aviation
 <br/>
 <br/>
 <strong>
  Work Model:
 </strong>
 On-site
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Riyadh
 <br/>
 <br/>
 <strong>
  Job Summary
  <br/>
  <br/>
 </strong>
 The Project Coordinator will support project management activities by tracking schedules, maintaining documentation, and coordinating resources to ensure smooth project execution. This role is essential in assisting project managers with compliance, governance, and reporting, while facilitating effective communication across project teams and stakeholders.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support project planning, scheduling, and documentation to ensure smooth execution.
  </li>
  <li>
   Monitor project progress, update tracking tools, and highlight risks or delays.
  </li>
  <li>
   Assist in preparing reports, dashboards, and presentations for management and stakeholders.
  </li>
  <li>
   Facilitate communication and collaboration between project team members.
  </li>
  <li>
   Help manage risks, issues, and change requests in coordination with the project manager.
  </li>
  <li>
   Ensure compliance with PMO governance frameworks, standards, and processes.
  </li>
  <li>
   Maintain accurate project documentation and archives for audit and reporting purposes
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum of +3 years of experience in Project Coordination or a related role.
  </li>
  <li>
   Bachelor&rsquo;s degree in Project Management, Business Administration, IT, or a related field.
  </li>
  <li>
   Aviation industry experience is preferred.
  </li>
  <li>
   Strong organizational and coordination skills with the ability to manage multiple priorities.
  </li>
  <li>
   Excellent attention to detail and strong documentation skills.
  </li>
  <li>
   Excellent problem-solving and analytical skills.
  </li>
  <li>
   Strong communication skills, both verbal and written.
  </li>
  <li>
   Ability to work collaboratively in a team-oriented environment.
  </li>
  <li>
   Certifications: Project Coordination / PMO Tools Certification (preferred).
  </li>
 </ul>
</div>


IT Project Coordinator – Saudi National

Explore 619+ Administration coordinator in Riyadh this September. Find roles across top companies and apply now to boost your career.

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IT Project Coordinator – Saudi National