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administrative officer

ALPIN LIMITED

<div>Job Description:
The Executive Administrative officer is a support position within a Program Management Office (PMO), which oversees large-scale urban development and infrastructure initiatives in Riyadh. The PMO operates in a co-located environment with client personnel, requiring high levels of responsiveness and coordination. The incumbent is a skilled administrative professional with strong proficiency in office software tools, responsible for assisting the technical and management teams in preparing presentations, formatting reports, and organizing documentation for internal and client-facing use. The candidate will bring a solid track record in supporting multidisciplinary teams and ensuring the clarity and consistency of project materials. The incumbent must have previous experience in administrative roles involving document preparation and presentation support, including advanced use of Microsoft Office tools (Word, PowerPoint, Excel). Familiarity with project environments and the ability to work independently in a fast-paced setting are essential.
Key Responsibilities:
<ul><li>Effectively participate in stakeholder meetings and provide assistance to program director as needed.
</li></ul><ul><li>Prepare and format presentations, reports, and official documents for internal and external use.
</li></ul><ul><li>Support the team with day-to-day office tasks using Microsoft Office tools.
</li></ul><ul><li>Organize and maintain shared documentation and templates.
</li></ul><ul><li>Assist in scheduling meetings and coordinating materials for project reviews.
</li></ul><ul><li>Ensure consistency, clarity, and professionalism in all presentation outputs.
</li></ul>Candidate Profile:
<ul><li>Experience: Minimum 4-5 years&rsquo; experience in administrative support roles, preferably in technical or project-based environments.
</li></ul><ul><li>Strong proficiency in Microsoft Office Suite, especially PowerPoint and Word.
</li></ul><ul><li>Attention to detail and ability to work independently. Service-oriented mindset and strong communication skills.
</li></ul><ul><li>Professional fluency in English &amp; Arabic</li></ul></div>

Executive Administrative Officer (Saudi Nationals only)

Medcloud

Location: Riyadh, Saudi Arabia Employment Type: Full-TimeAbout the RoleWe are looking for a dedicated and detail-oriented Administrative Officer to join our team in Riyadh. The role focuses on managing and supporting work related to &#1605;&#1606;&#1589;&#1575;&#1578; (government/business platforms) while ensuring smooth administrative operations.Key Responsibilities<ul><li>Manage and update data on relevant &#1605;&#1606;&#1589;&#1575;&#1578; systems.</li><li>&#1605;&#1606;&#1589;&#1577; &#1575;&#1604;&#1578;&#1571;&#1605;&#1610;&#1606;&#1575;&#1578; &#1575;&#1604;&#1575;&#1580;&#1578;&#1605;&#1575;&#1593;&#1610;&#1577; , &#1605;&#1606;&#1589;&#1577; &#1605;&#1583;&#1583; , &#1605;&#1606;&#1589;&#1577; &#1602;&#1608;&#1609;, &#1605;&#1606;&#1589;&#1577; &#1605;&#1602;&#1610;&#1605; , &#1605;&#1606;&#1589;&#1577; &#1591;&#1575;&#1602;&#1575;&#1578;, &#1605;&#1606;&#1589;&#1577; &#1605;&#1587;&#1575;&#1606;&#1583;, &#1575;&#1604;&#1605;&#1606;&#1589;&#1577; &#1575;&#1604;&#1608;&#1591;&#1606;&#1610;&#1577; &#1604;&#1604;&#1605;&#1587;&#1572;&#1608;&#1604;&#1610;&#1577; &#1575;&#1604;&#1575;&#1580;&#1578;&#1605;&#1575;&#1593;&#1610;&#1577;</li><li>Coordinate with internal teams and external stakeholders to ensure accurate and timely submissions.</li><li>Prepare, organize, and maintain digital records, files, and reports.</li><li>Handle general administrative duties including documentation, scheduling, and follow-ups.</li><li>Support management with day-to-day operational tasks.</li></ul>Requirements<ul><li>Based in Riyadh, Saudi Arabia with legal eligibility to work.</li><li>Willing to work from home and maintain professional availability during working hours.</li><li>Previous administrative experience, preferably with exposure to Saudi government or business platforms (&#1605;&#1606;&#1589;&#1575;&#1578;).</li><li>Strong organizational and communication skills.</li><li>Proficiency in Arabic (required) and English (preferred).</li><li>Tech-savvy, comfortable with online platforms and remote tools (email, MS Office/Google Workspace, etc.).</li></ul>What We Offer<ul><li>Competitive salary based on experience.</li><li>Opportunity to work with a professional and supportive team.</li><li>Career growth potential in a dynamic field.</li></ul>Job Type: Full-timePay: &#65020;10,000.00 - &#65020;15,000.00 per month

Administration officer( Saudi National Only )

EVA Pharma

<div>Join EVA Pharma, a leading pharmaceutical company dedicated to empowering the fight for Health and well-being as a fundamental human right. Recognized and certified as a best place to work, we are committed to fostering a supportive and innovative environment for our team members. 
Job Summary 
We are seeking a passionate and talented Senior Administration Specialist to support administrative operations through efficient handling of office management tasks, employee services, and compliance processes to ensure smooth factory operations.
The ideal candidate will contribute to our mission of enhancing human health and well-being, 
ensuring that we meet the highest standards of excellence in our industry.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul>
<li>Handle daily administrative activities including office facilities, services, and supplies.</li>
<li>Coordinate with internal teams to support HR, finance, and operations requirements.</li>
<li>Manage documentation, records, and reports related to administration.</li>
<li>Support vendor management and follow up on contracts and services.</li>
<li>Assist in monitoring administrative expenses and cost-saving initiatives.</li>
<li>Ensure compliance with company policies and local regulations.</li>
</ul>Requirements<ul>
<li>Bachelor&rsquo;s degree in Business Administration or a related discipline.</li>
<li>3&ndash;5 years of experience in administration, preferably in industrial/manufacturing.</li>
<li>Saudi Market Experience is a Must</li>
<li>Strong organizational and multitasking skills.</li>
<li>Good communication and vendor coordination abilities.</li>
<li>Proficiency in MS Office and administrative tools.</li></ul></div>

Senior Administration Specialist

white art

job Description :<ul><li>Receive daily tickets from CAFM system and ensure their closure.</li><li>Deliver completed tickets to Zone Supervisors.</li><li>Monitor maintenance teams&rsquo; performance and adherence to schedules.</li><li>Prepare daily reports.</li></ul>Qualifications:<ul><li>Minimum 2 years of administrative experience in a similar field.</li><li>Fluent in English (reading &amp; writing).</li></ul>&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1583;&#1608;&#1575;&#1605; &#1603;&#1575;&#1605;&#1604;

Maintenance Coordinator

Charterhouse Recruitment

The Role
 Charterhouse is currently working with a Global Law Firm to assist in their hiring of an Office Manager to support the daily operations and ensure the smooth running of the office. The Office Manager oversees the day-to-day functioning of the office, managing administrative tasks, supervising front-of-house services, and ensuring the overall efficiency of daily operations. Key responsibilities include facilities management, negotiating with suppliers while maintaining strong relationships, monitoring contract and trade license renewals, and managing office supplies by tracking inventory and placing orders as needed. In addition, the Office Manager will also be accountable for health and safety compliance, ensuring procedures are aligned with required standards, and ensuring staff adhere to them. Furthermore, you will manage the office budget and petty cash. This role also involves professional support to the legal team, including matter openings, billing, and expense management. Assisting with calendar management, meeting coordination, and travel arrangements. Collaboration with the BD, Marketing, Events, and Finance teams will be essential, along with supporting any other ad hoc administrative needs.
 
Requirements
 To be considered for this role, you must have a minimum of 3 years’ experience in Office Management or Senior Administrative roles, with a strong background in facilities management, ideally within Legal or Professional Services. In addition to exceptional communication skills in both English and Arabic, written and verbal. As a proven Office Manager; you will be highly organised, a self-starter with proven experience at managing tight deadlines. Our client is looking to recruit a proactive, solutions-oriented individual who is a strong team player but also confident working independently, yet demonstrate excellent teamworking skills. It is essential that the candidate you possess KSA working experience.
 
About the company
 The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets. Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Qatar, Hong Kong, Singapore, Melbourne and Sydney.

Office Manager (Arabic Speaker)

Hosuk Travel

<div>At Hosuk Travels, we pride ourselves on delivering exceptional travel services with efficiency and reliability. To support our operations, we are looking for a dedicated and detail-oriented Document Controller to join our team in Riyadh. This role plays a key part in ensuring smooth document management and supporting internal processes with accuracy.

 Key Responsibilities:
<ul>
<li>Manage, organize, and maintain all company documents and records.</li>
<li>Ensure proper filing, retrieval, and secure storage of physical and digital documents.</li>
<li>Control the flow of documents within the company to ensure accuracy and compliance.</li>
<li>Update and maintain document databases and tracking systems.</li>
<li>Review and verify documents to ensure completeness and accuracy.</li>
<li>Distribute relevant documents to departments and staff as required.</li>
<li>Assist in preparing reports, forms, and official correspondences.</li>
<li>Ensure compliance with company policies and industry standards in documentation.</li>
</ul>
 Requirements:
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration, Office Management, or related field.</li>
<li>Proven experience as a Document Controller or in a similar administrative role.</li>
<li>Strong organizational and record-keeping skills.</li>
<li>Proficiency in MS Office Suite and document management systems.</li>
<li>High attention to detail and ability to handle sensitive information with confidentiality.</li>
<li>Excellent communication skills in English; Arabic is an advantage.</li>
<li>Ability to work independently and as part of a team.</li>
</ul>
Joining Hosuk Travels in Riyadh as a Document Controller offers a great opportunity to contribute to efficient operations and ensure smooth documentation processes. If you are organized, dependable, and eager to be part of a growing travel company, we encourage you to apply and grow with us.</div>

Document Controller

NextEra

<div>
 
 
 NextEra is seeking a dynamic Executive Assistant to support our Chief Executive Officer and drive strategic coordination across the organization.
 
 
 
 
 
 
 This pivotal role enhances executive productivity, strengthens stakeholder communication, and ensures seamless execution of high-priority initiatives.
 
 
 
 
 
 
 Position Objective
 
 
 
 
 
 
 To provide high-level administrative, strategic, and operational support to the Chief Executive Officer, enabling optimal use of the CEO&rsquo;s time and focus on organizational priorities. The Executive Assistant serves as a trusted partner, ensuring seamless coordination of executive activities, effective communication with stakeholders, and efficient execution of key initiatives. This role is critical in enhancing the CEO&rsquo;s productivity, decision-making, and leadership impact across the organization.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Schedule Management
 
 : Organize and coordinate the CEO&rsquo;s daily calendar including meetings, appointments, and travel.
 </li>
 <li>
 
 Communication Handling
 
 : Manage internal and external communications, respond to correspondence on behalf of the CEO.
 </li>
 <li>
 
 Document Preparation
 
 : Draft and distribute reports, memos, letters, and other documents.
 </li>
 <li>
 
 File Maintenance
 
 : Maintain both electronic and paper records for the Executive team.
 </li>
 <li>
 
 Confidentiality
 
 : Handle sensitive information with discretion and professionalism.
 </li>
 <li>
 
 Stakeholder Coordination
 
 : Communicate effectively with internal departments and external partners.
 </li>
 <li>
 
 Event Planning
 
 : Organize events and conferences as needed.
 </li>
 <li>
 
 Administrative Support
 
 : Answer calls, manage inquiries, and provide general support to the CEO.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Communications, or a related field.
 </li>
 <li>
 Minimum 7+ years of experience supporting C-level executives.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and collaboration tools.
 </li>
 <li>
 Arabic language proficiency preferred (for KSA-based roles).
 </li>
 <li>
 Experience working in fast-paced, multinational environments.
 </li>
 </ul>
 
 
 
 
 
 Why Join NextEra?
 
 
 
 
 
 
 At NextEra, we embrace diversity, inclusion, and innovation. We&rsquo;re proud to be an Equal Opportunity Employer, committed to fair and respectful hiring practices aligned with the values of the Kingdom of Saudi Arabia.
 
 
 We offer:
 
 <ul>
 <li>
 A culture of integrity and creativity
 </li>
 <li>
 Support for personal and professional growth
 </li>
 </ul>
 
 Join us to explore bold possibilities, thrive in a dynamic environment, and reach new heights in your career.
 
</div>

Executive Assistant to Chief Executive Officer

Explore 176+ Administrative officer in Riyadh this September. Find roles across top companies and apply now to boost your career.