administrative assistant

office manager

coordinator-admin

admin assistant

contracts administrator

administrative officer

Compass Logistics International

Job Title: Admin OfficerDepartment: Administration &amp; HR Location: Saudi Arabia Reporting To: Country Manager / Regional Admin &amp; HR DirectorPosition Overview:The Admin Officer will oversee day-to-day administrative operations in the Saudi branch, ensuring efficient office management, documentation, and compliance with Compass Ocean Logistics&rsquo; corporate standards. The role requires excellent organizational and communication skills to support management, employees, and visiting teams in all administrative matters.Key Responsibilities:1. Office Administration &amp; Coordination<ul><li>Supervise daily office operations, ensuring smooth functioning of facilities and supplies.</li><li>Manage maintenance, housekeeping, utilities, and vendor coordination.</li><li>Handle travel arrangements, hotel bookings, and logistics for local and international staff visits.</li></ul>2. HR &amp; Employee Support<ul><li>Maintain employee attendance, leave, and visa documentation in coordination with HR.</li><li>Support onboarding and exit formalities as per company policy.</li><li>Ensure compliance with Saudi labor and immigration regulations, including coordination with PRO or local authorities when required.</li></ul>3. Documentation &amp; Compliance<ul><li>Maintain updated records of trade licenses, lease agreements, insurance policies, and company assets.</li><li>Assist in renewals, registration updates, and government portal submissions.</li><li>Ensure confidentiality and secure filing of company records.</li></ul>4. Communication &amp; Reporting<ul><li>Prepare correspondence, reports, and administrative memos as needed.</li><li>Liaise with head office departments to align processes and reporting standards.</li><li>Support management in audits, renewals, and inspections.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 3&ndash;5 years of administrative experience, preferably in logistics, shipping, or corporate settings.</li><li>Strong command of MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Good understanding of local regulatory requirements and government portals (Qiwa, Muqeem, GOSI, Mudad).</li><li>Excellent written and verbal communication skills in English and Arabic.</li><li>High level of discretion, reliability, and organizational discipline.</li></ul>Key Attributes:<ul><li>Proactive and service-oriented approach.</li><li>Strong coordination and multitasking abilities.</li><li>Professional presentation and attention to detail.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you a Saudi National?</li></ul>

Admin Executive/ Jeddah, Dammam, Riyadh (KSA)

ARCHITECTURAL CONSULTANCY FIRM

We are seeking an experienced and highly organized Senior Admin Officer to join our team in Saudi Arabia. The ideal candidate will provide comprehensive support across administration, HR, and accounting functions, ensuring smooth day-to-day operations and compliance with KSA regulations.Key Responsibilities:<ul><li>Oversee general administrative duties, documentation, and office coordination.</li><li>Handle company registrations, license renewals, and ensure compliance with all governmental and regulatory requirements.</li><li>Support in HR operations, including maintaining employee records, onboarding processes, and compliance with KSA Labor Law.</li><li>Manage and monitor recruitment portals, screen CVs, and coordinate interviews with potential candidates.</li><li>Assist with basic accounting tasks, such as invoice tracking, petty cash management, and coordination with finance teams.</li><li>Maintain updated records for Iqama, visa, and labor contract renewals.</li><li>Liaise with government portals such as GOSI, Qiwa, Muqeem, MOL, and others as needed.</li></ul>Requirements:<ul><li>Minimum 8 years of experience in administrative roles, with exposure to HR and accounting functions.</li><li>In-depth understanding of KSA Labor Law and local administrative processes.</li><li>Proven experience in handling company registration, renewals, and legal compliance in KSA.</li><li>Familiarity with recruitment platforms and CV screening.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and basic accounting software.</li><li>Strong organizational and multitasking skills with attention to detail.</li><li>Excellent communication skills in English and Arabic (preferred).</li></ul>Job Type: Full-time

Senior Admin Officer

NEXTracker

<div>Job Description: 
<h2 class="jobSectionHeader">Admin Executive
</h2><h2 class="jobSectionHeader">Job Description 
</h2> 
The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. 
Here's a glimpse of what you'll do&hellip; 
General Task Management
<ul><li>Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
</li><li>Handle correspondence, emails, and communication with internal and external stakeholders.
</li><li>Maintain and update company records, files, and databases.
</li><li>Support HR in employee documentation, attendance records, and onboarding formalities.
</li><li>Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
</li><li>Assist in organizing meetings, preparing minutes, and following up on action items.
</li><li>Liaise with vendors, service providers, and landlords for office-related requirements.
</li><li>Ensure compliance with company policies, health &amp; safety standards, and government regulations.
</li><li>Manage petty cash, office budgets, and administrative expense reporting.
</li><li>Provide general administrative support to different departments as required.
</li><li>Provide support to different departments regarding administrative and logistical requirements.
</li><li>Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
</li><li>Oversee office requirements, including stationery, consumables, and equipment.
</li><li>Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
</li><li>Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
</li><li>Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
</li><li>Oversee medical and facility insurance and ensure timely annual renewal and updates.
</li><li>Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis. 
</li></ul>Qualifications
<ul><li>Bachelor&rsquo;s degree in business administration, Management, or related field.
</li><li>Courses specialized in Human Resources Management or Administrative Affairs is preferred. 
</li></ul>Skills
<ul><li>Proven experience (2&ndash;4 years) in office administration or executive support role.
</li><li>Strong organizational and multitasking skills.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Excellent communication and interpersonal skills.
</li><li>Ability to work independently and handle confidential information.
</li><li>Problem-solving mindset with attention to detail.
</li><li>Taking Responsibility. Working with team spirit.
</li></ul><ul><li>Team player with strong organizational skills.
</li><li>Outstanding verbal and written communication skills. Strong command over English speaking and writing.
</li></ul><ul><li>Taking Responsibility
</li><li>Strong ability to generate reports and conduct data analysis, strong presentation skills
</li></ul><ul><li>A results-driven approach and a keen eye for detail.
</li></ul><ul><li>Strong ability to generate reports and conduct data analysis, strong presentation skills 
</li></ul>Relationship Management
<ul><li>Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
</li><li>Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
</li><li>Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy. 
</li></ul>Here is some of what you'll need (required)&hellip;
<ul><li>Relevant HR or business/commercial degree.
</li><li>Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
</li><li>Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
</li><li>Proven experience in managing relationships with suppliers and stakeholders.
</li></ul><ul><li>Proficiency in Microsoft Office.
</li><li>Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
</li><li>Good knowledge of health, safety, and security procedures. 
</li></ul>This position reports to:
&middot; Administration Manager
At Nextracker, we are leading in the energy transition, providing the most comprehensive portfolio of intelligent solar tracker and software solutions for solar power plants, as well as strategic services to capture the full value of solar power plants for our customers. Our talented worldwide teams are transforming PV plant performance every day with smart technology, data monitoring and analysis services.
For us at Nextracker, sustainability is not just a word. It's a core part of our business, values and our operations. Our sustainability efforts are based on five cornerstones: People, Community, Environment, Innovation, and Integrity. We are creative, collaborative and passionate problem-solvers from diverse backgrounds, driven by our shared mission to provide smart solar and software solutions for our customers and to mitigate climate change for future generations.
<h1 class="jobSectionHeader">Culture is our Passion</h1></div>

Admin Executive

CNTXT

<div>
 
 
 Job Summary
 
 
 
 
 
 
 The Executive Office Manager plays a key role in ensuring the smooth, efficient, and compliant operation of the executive office. This position provides high-level, confidential support to senior leadership by managing all complex administrative functions, meticulously controlling the office budget, and streamlining operational workflows. The Manager acts as a central liaison for board/committee coordination and a primary point of contact for internal and external stakeholders, ensuring the executive team operates with maximum professionalism and organizational efficiency.
 
 
 
 
 
 
 Principal Duties
 
 
 
 
 
 <ol>
 <li>
 Manage day-to-day operations of the executive office, including administrative support, scheduling, and office logistics.
 </li>
 <li>
 Provide high-level executive support to C-suite leaders, including calendar management, travel arrangements, and meeting coordination.
 </li>
 <li>
 Act as the point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Prepare, review, and manage confidential correspondence, reports, and presentations.
 </li>
 <li>
 Organize and facilitate executive meetings, board meetings, and offsite events; take meeting minutes and track action items.
 </li>
 <li>
 Supervise and mentor administrative staff, ensuring workflow efficiency and professional development.
 </li>
 <li>
 Travel with executives as needed to provide on-the-ground support for meetings, events, and business engagements.
 </li>
 <li>
 Maintain office systems, policies, and procedures to support organizational goals.
 </li>
 <li>
 Support special projects and company initiatives as directed by executive leadership.
 </li>
 <li>
 Ensure compliance with company policies, data security, and confidentiality requirements.
 </li>
 </ol>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ol>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Management, or related field (or equivalent experience).
 </li>
 <li>
 
 Work Experience:
 
 Minimum of 5+ years of executive-level administrative or office management experience.
 </li>
 <li>
 
 Language:
 
 Strong English written and verbal communication skills.
 </li>
 </ol>
 
 
 
 
 
 Functional Job Competency
 
 
 
 
 
 <ul>
 <li>
 
 Executive Tech Mastery:
 
 Expert proficiency in the executive tech stack: advanced scheduling, video conferencing, and digital document control.
 </li>
 <li>
 
 Financial &amp; Expense Governance:
 
 Manages, tracks, and reconciles the office budget and expense reporting, ensuring strict financial compliance.
 </li>
 <li>
 
 Governance &amp; Board Support:
 
 Expertly manages high-level meeting procedures, including preparing agendas, compiling confidential materials, and tracking action items.
 </li>
 <li>
 
 Office &amp; Vendor Operations Oversight:
 
 Functional expertise in managing the physical executive office environment, coordinating external vendor relationships, and overseeing administrative support staff to maintain smooth daily operations.
 </li>
 </ul>
</div>

Executive Office Manager

Vanderlande

<div>
 
 Together, We Make the Difference
 
 
 
 We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.
 
 
 Be a part of the Project Execution Team as a
 
 Site Administrator
 
 (Site-based)in Riyadh, KSA.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Coordinate the issuance, renewal, and tracking of gate passes for site personnel, subcontractors, suppliers, and visitors.
 </li>
 <li>
 Ensure all individuals entering the site have the required safety inductions and documentation.
 </li>
 <li>
 Liaise with security to enforce access control procedures.
 </li>
 <li>
 Maintain up-to-date records of gate passes and access logs.
 </li>
 <li>
 Manage office supplies, PPE, and other site consumables in coordination with different departments.
 </li>
 <li>
 Provide general clerical support to the site management team.
 </li>
 <li>
 Support in organizing site meetings, preparing minutes, and following up on action items.
 </li>
 <li>
 Serve as a point of contact between the Site and different teams for administrative matters.
 </li>
 <li>
 Assist with scheduling deliveries and coordinating with various stakeholders.
 
 
 </li>
 </ul>
 
 What do I need to qualify for the role?
 
 
 
 <ul>
 <li>
 Diploma or bachelor's degree or equivalent in business administration or a similar field.
 </li>
 <li>
 Minimum 3 years of administrative experience in a site environment, preferably in construction or engineering environments.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Familiarity with access control and construction safety practices.
 </li>
 <li>
 Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Able to accommodate a flexible work schedule.
 </li>
 <li>
 Independent thinking, problem-solving skills, discretion, and integrity are required.
 </li>
 <li>
 Self-starter who can work independently.
 </li>
 <li>
 Good communication skills in English and Arabic.
 </li>
 <li>
 A valid KSA driving license.
 </li>
 </ul>
</div>

Site Administrator (Site-based)

Migrate

<div>
 Are you organized, proactive, and passionate about supporting business operations and growth? We&rsquo;re looking for a Business Support Officer to join our team in Riyadh &ndash; Al Namothajeyyah. In this role, you&rsquo;ll ensure smooth daily operations, deliver exceptional service to members, and contribute to sales and business development activities across the Business Hub.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage day-to-day operations of the Business Hub, ensuring efficiency and excellent service delivery.
 </li>
 <li>
 Provide administrative and operational support to internal teams and clients.
 </li>
 <li>
 Handle member inquiries, walk-ins, and online leads, ensuring a professional and timely response.
 </li>
 <li>
 Support sales activities through lead follow-up, reporting, and coordination with management.
 </li>
 <li>
 Maintain accurate records and prepare operational and client service reports.
 </li>
 <li>
 Oversee facility requirements and assist in resolving any operational or maintenance issues.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 1&ndash;3 years of experience in business support, administration, or customer service.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Excellent organizational abilities with attention to detail.
 </li>
 <li>
 Ability to multitask, prioritize, and work effectively under pressure.
 </li>
 <li>
 Client-oriented mindset with a proactive approach to problem-solving.
 
 
 </li>
 </ul>
 ✨ Join us and become part of a dynamic environment that empowers businesses to grow, connect, and succeed.
</div>

Business Support Officer

AITC

Strategic Planning Manager Sr Reports to: Chief Exec and GM AITC Management Co. FLSA: Exempt Primary Work Location: Riyadh Saudi Arabia Employment Type: Full Time Experience: years Vacancy: 1 Company Overview AITC is a fastgrowing proven Information Technology Company focused on Network and Systems Engineering and Integration Professional Services Medical Simulation Test and Training Systems and EndToEnd Product and Technology solutions. AITC provides expert support in Information Systems Design and Cyber Security Strategic Planning Program and Project Management Security Risk Assessment and Logistics for Federal Government and Public Sector markets. AITC is the managing partner of a Joint Venture performing advisory work in the Kingdom of Saudi Arabia. Position Overview The Strategic Planning Manager Sr will serve as the Subject Matter Expert for planning and development of an overall program to assess current assets and capability (as is) with needs and requirements (to be) to determine what devices and simulators / simulation would best benefit MoD forces. The Strategic Planning Manager Sr will Coach Advise and Assist in Developing an MoD Program to develop capability and meet requirements that will strengthen the skills required to successfully perform KSA mission requirements. The successful candidate will have demonstrated experience in the U.S. military achieving success in general management and leadership and demonstrated experience or knowledge in US Combatant Command level. Responsibilities <ul> <li>Develop an executable Program Plan</li> <li>Develop mission Objectives Functions and Tasks that identify and define the KSA specific criteria for success.</li> <li>Establish As Is and determine To Be architecture responsibilities processes inputs and outputs required etc.</li> <li>Identify the initial Training Simulation requirements and an Initial Training Requirements document.</li> <li>Develop Strategic Program for structural operational and administrative requirements and control relationships.</li> <li>Develop an Establishment Plan to include structure and details for Initial resourcing and implementation.</li> <li>Other duties as assigned</li> </ul> Minimum Requirements <ul> <li>Excellent Microsoft PowerPoint Word and Excel capabilities</li> <li>Superior written and verbal communication skills</li> <li>Demonstrated effective leadership</li> <li>Comfortable in a dynamic work environment</li> <li>Proven abilities to instruct communicate and engage with senior military and defense officials</li> <li>15 years of military experience inclusive of not less than 3 years of deployed staff experience</li> <li>Task Force Division or higher including service equivalent staff time</li> <li>Ability to assess manning requirements organization procedures and operations processes</li> <li>Ability to assess and develop processes and procedures for support functions and support to a Joint unit staff</li> <li>Ability to assess and develop internal processes and procedures within a Joint Command</li> <li>Previous experience executing operations in a Joint or Combined environment</li> <li>Experience with a frontend analysis and Training Objectives</li> <li>Experience in designing joint education and training courses</li> <li>Graduate degree in International Affairs Organizational Structure Organizational Management from an accredited College or University; Joint Forces Staff College graduate or instructor</li> <li>Specialized Planning or Operations course graduate</li> <li>Professional Certifications or Accreditations to support combat operations staff processes</li> <li>Previous operational experience during Coach Advise Assist and Mentor missions with foreign countries and nationals from third world countries in overseas locations</li> <li>Knowledge of concepts principles and fundamentals related to joint operations including the development and implementation of joint exercises</li> <li>Secret Security Clearance</li> </ul> Preferred Skills & Knowledge <ul> <li>Former Department of Defense Military Officer (MAJ or higher) Senior Noncommissioned Officer (MSG or higher) or Chief Warrant Officer (CW3 or higher) or service equivalent. Served on a staff for a deployed Army service equivalent or Joint Task Force unit</li> <li>Professional training Certifications or Accreditations to support combat operations staff processes</li> <li>Direct experience in a coaching Advise Assist or Mentor role with a foreign military</li> <li>Experience on a brigade level (Service equivalent) or higher staff</li> </ul> Physical Demands <ul> <li>Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards</li> <li>Must be able to work in extreme weather conditions. Required to walk in heat / humidity</li> <li>Must have the ability to lift and carry up to 10 pounds occasionally and walk short distances</li> <li>Repetitive motion. Substantial movements (motions) of the wrists hands and / or fingers</li> <li>Have close visual acuity to perform an activity such as : preparing and analyzing data and figures; transcribing : viewing a computer monitor; extensive reading</li> <li>Must be able to travel on long international flights and carry travel bags / luggage</li> </ul> AITC provides equal employment opportunity (EEO) to all employees and applicants without regard to race color religion sex sexual orientationgender identity national origin age disability status genetic information marital status ancestry protected veteran status or any other characteristic protected by applicable federal state and local laws and offers equal opportunity for VEVRAA Protected Veterans. AITC will not discriminate against employees and job applicants who inquire about discuss or disclose compensation information.<img src="https://www.jobg8.com/Tracking.aspx?fE5KftOqHhTFYvAOtB4%2bzvNfeIH4sUDim" width="0" height="0" />

Strategic Planning Manager Sr

Explore 298+ Administrative officer in Riyadh this October. Find roles across top companies and apply now to boost your career.