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document controller

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administrative assistant Jobs in Abu Dhabi

administrative assistant

hr coordinator

document control coordinator

AD Ports Group

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Provide document control expertise to support the delivery of capital projects across Ports &amp; Maritime CAPEX Programmes with an annual earned value typically exceeding 1 billion AED, ensuring alignment with AD Ports Group's Capital Projects Delivery Policy, governance framework, and strategic objectives. Maintain and manage receipt and issuance of project documents for the ports and maritime programme using the electronic document management system (EDMS).
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 <br/>
 <strong>
  Responsibilities
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  <br/>
 </strong>
 <ul>
  <li>
   Create, update, and maintain a centralized project database, including key project information, assigned project team members, stakeholders, and their contact details.
  </li>
  <li>
   Manage and support EDMS user access for internal teams, contractors, and consultants, including system orientation and training on EDMS functionalities.
  </li>
  <li>
   Prepare and manage document distribution matrices for new and ongoing projects, updating them as required and distributing documents accordingly.
  </li>
  <li>
   Capture, archive, distribute, and track all incoming and outgoing project documents.
  </li>
  <li>
   Ensure all documentation complies with internal Document Control Center (DCC) standards, procedures, and quality requirements.
  </li>
  <li>
   Conduct quality checks on documents before distribution, verifying formatting, revision control, and compliance with project standards, while maintaining strict confidentiality and security of controlled documents.
  </li>
  <li>
   Ensure that document changes are properly reflected, controlled, and recorded in archives in accordance with approved procedures.
  </li>
  <li>
   Monitor document submissions and reviews, and identify and escalate delays, discrepancies, or non‑compliant submissions to relevant stakeholders.
  </li>
  <li>
   Prepare dashboards and summary reports on project documentation status, ensuring confidentiality, security, and proper handling of all controlled documents.
  </li>
  <li>
   Support team members and stakeholders by providing guidance on document control processes, EDMS usage, and assistance with document upload or submission issues.
  </li>
  <li>
   Contribute to the continuous improvement of document control workflows, procedures, and EDMS functionality, including system upgrades and enhancements.
  </li>
  <li>
   Prioritize tasks effectively to manage multiple document submissions and review cycles simultaneously.
  </li>
  <li>
   Work effectively under pressure and manage high volumes of documentation within tight deadlines.
  </li>
  <li>
   Assist the handover team with document control activities related to project close‑out and handover documentation, ensuring compliance with approved requirements
  </li>
  <li>
   Maintain document records in accordance with approved retention requirements and support audits, inspections, and information requests as required
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 Educational and Technical Qualifications:
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 <br/>
 <ul>
  <li>
   Secondary School. Bachelor&rsquo;s degree is a plus
   <br/>
   <br/>
  </li>
 </ul>
 Language Skills:
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 <br/>
 <ul>
  <li>
   Excellent English. Arabic is an added advantage
   <br/>
   <br/>
  </li>
 </ul>
 Years of Experience:
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 <br/>
 <ul>
  <li>
   A minimum of 5 years of experience in a similar role
   <br/>
   <br/>
  </li>
 </ul>
 Nature of Experience:
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 <ul>
  <li>
   Preferred experience in document management within project delivery environment.
  </li>
  <li>
   Demonstrated experience administering an EDMS platform in a multi-contract, multi-discipline capital projects environment.
  </li>
  <li>
   Proven proficiency in applying document numbering conventions and transmittal management across engineering and construction project phases.
  </li>
  <li>
   Experience managing high-volume documentation during construction execution and handover phases, including As-Built and close-out packages.
  </li>
 </ul>
</div>


Document Controller

AM Industries LLC

<p>An Arabic male Document Controller ensures the systematic organization, secure storage, and timely distribution of business and project documents. Performing required paperwork within the department, writing drafts and letters, classifying files, communicating with internal departments and external clients, and fulfilling the duties of an administrative assistant to the department head.</p><p><b>Core Responsibilities</b></p><ul><li><b>Document Tracking &amp; Filing:</b> Create, manage, and maintain both physical and electronic filing systems.</li><li><b>Version Control:</b> Ensure that the most recent revisions of documents, blueprints, and manuals are always available to the right teams.</li><li><b>Quality Assurance &amp; Compliance:</b> Review files for accuracy and ensure all documentation complies with company policies, regulations, and legal retention standards.</li><li><b>Head off department assistant:</b> Performing required paperwork within the department, writing drafts and letters, classifying files, communicating with internal departments and external clients, and fulfilling the duties of an administrative assistant to the department head.</li></ul><p>Key Skills &amp; Requirements</p><ul><li><b>Software Proficiency:</b> Strong working knowledge of document tracking and Microsoft Office Suite. [1, 2]</li><li><b>Organizational Skills:</b> Exceptional ability to track large volumes of files and maintain high attention to detail. [1, 2]</li><li><b>Communication:</b> Excellent interpersonal skills to coordinate between internal departments, external contractors, and clients. [1, 2]</li><li><b>Experience:</b> High School Diploma or equivalent, along side 2&ndash;5 years of administrative or document management experience in document.</li><li>Arabic / English speaking.</li><li>Arabic male.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>MANDATORY QUESTION:</li></ul><p>Are you Arabic male ?</p><ul><li>MANDATORY QUESTION:</li></ul><p>What is your nationality?</p><ul><li>MANDATORY QUESTION:</li></ul><p>how many years of document control do you have ?</p><p>Work Location: In person</p>

Document Controller - Arabic Male

My Architect Engineering consultancy

<p>*Requirements:*</p><p>* Minimum 5 years of relevant experience.</p><p>*</p><p>* Valid UAE secondment (I'ara) is required.</p><p>* Strong technical knowledge and ability to work independently.</p><p>* Familiarity with UAE standards and regulations is preferred.</p><p>*Preferred Nationalities:*</p><p>* Palestinian</p><p>* Syrian</p><p>* Egyptian</p><p>* Jordanian</p><p>*How to Apply:*</p><p>Interested candidates who meet the above requirements are invited to submit their CVs for review.</p><p>Only shortlisted candidates will be contacted.</p><p>Pay: AED1.00 - AED2.00 per hour</p><p>Work Location: In person</p>

Bright Deal International General Contracting L.L.C

<p><b>Department:</b> Tendering / Business Development<br/><b>Location:</b> Abu Dhabi, UAE<br/><b>Experience:</b> 3&ndash;4 Years Minimum</p><p><b>Job Summary:</b><br/>We are seeking a proactive and detail-oriented Proposal Coordinator to support our Tendering and Business Development team in preparing technical and commercial proposals, managing bid documentation, coordinating with internal departments, and ensuring timely submission of tenders. The ideal candidate should possess strong communication, organizational, and multilingual skills.</p><p><b>Key Responsibilities:</b></p><ul><li>Coordinate the preparation and submission of technical and commercial proposals.</li><li>Review tender documents, RFQs, and client requirements.</li><li>Liaise with estimation, engineering, procurement, operations, and finance teams to gather required information.</li><li>Prepare proposal schedules, compliance matrices, and submission checklists.</li><li>Maintain records of tender submissions, prequalification documents, and client correspondence.</li><li>Assist in preparing company profiles, presentations, capability statements, and vendor registrations.</li><li>Monitor tender portals and identify new opportunities.</li><li>Ensure all submissions comply with client requirements and deadlines.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor's Degree in Business Administration, Engineering, Marketing, or related field.</li><li>Minimum 3&ndash;4 years of experience in proposal coordination, tendering, or business development support.</li><li>Experience in construction, infrastructure, utilities, or EPC sectors preferred.</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).</li><li>Excellent document control and coordination skills.</li><li>Ability to work under pressure and meet strict deadlines.</li></ul><p><b>Language Skills (Mandatory):</b></p><ul><li>Fluent in English (written and spoken).</li><li>Strong multilingual communication skills is an advantage.</li></ul><p><b>Key Competencies:</b></p><ul><li>Excellent communication and interpersonal skills.</li><li>Strong attention to detail and organizational abilities.</li><li>Professional presentation and correspondence skills.</li><li>Ability to manage multiple proposals simultaneously.</li><li>Team player with a positive and proactive attitude.</li></ul><p>Ability to commute/relocate:</p><ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>proposal coordination, tendering: 3 years (Required)</li></ul><p>Location:</p><ul><li>Abu Dhabi (Required)</li></ul><p>Work Location: In person</p>

Proposal Coordinator (Female)

Abu Dhabi Biobank

<div>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 The Outreach Coordinator is a key role within the Pan Human Biobank, combining participant engagement with hands‑on responsibility for the lifecycle management of biological specimens. The position supports ethical, compliant, and culturally appropriate recruitment of participants while ensuring the accurate receipt, processing, storage, and tracking of biological samples in accordance with biobank standards.
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 <br/>
 Working closely with hospital pre‑processing areas, laboratory reception, logistics, Quality, and clinical teams, the Outreach Coordinator upholds the highest standards of biosafety, data integrity, and regulatory compliance. Through strong collaboration and attention to detail, the role directly contributes to the biobank&rsquo;s mission of enabling high‑quality biomedical research.
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 <br/>
 The position may also support specialized biobanking programs, including cord blood and maternal or neonatal collections, where applicable. Regular full‑time attendance during office hours is required, with flexibility for after‑hours work, weekends, on‑call duties, and travel to recruitment or collection sites as needed.
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 <strong>
  Responsibilities
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  <br/>
 </strong>
 <ul>
  <li>
   Lead ethical, culturally appropriate participant recruitment and engagement, including eligibility screening, informed consent, and ongoing participant support in line with regulatory and ethical standards.
  </li>
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   Build and maintain strong relationships with participants, healthcare providers, institutions, and external stakeholders to support sustained biobank engagement and outreach.
  </li>
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   Plan and deliver outreach, education, and awareness activities (e.g. information sessions, workshops, community campaigns, events), and represent the biobank at external engagements.
  </li>
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   Maintain accurate recruitment, training, and participant records within LIMS and other systems, ensuring data integrity, confidentiality, and compliance.
  </li>
  <li>
   Coordinate and support training, education, and engagement initiatives, including materials development, logistics, scheduling, and monitoring effectiveness.
  </li>
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   Receive, verify, and document biological specimens from collection sites, ensuring correct labeling, documentation, chain‑of‑custody, and alignment with LIMS records.
  </li>
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   Perform pre‑analytical and specimen processing activities in accordance with SOPs, biosafety standards, and specimen stability requirements, including cold‑chain management.
  </li>
  <li>
   Support quality, inventory, and compliance activities, including incident reporting, corrective actions, audits, and adherence to ISO and biobank regulatory standards.
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   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
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  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Life Sciences, Public Health, Nursing, Healthcare Management, or a related field.
  </li>
  <li>
   Minimum of one (1) year of experience in healthcare‑related community engagement, participant recruitment, clinical research, or biobank/research settings.
  </li>
  <li>
   Strong communication and interpersonal skills, with the ability to engage diverse populations respectfully and professionally.
  </li>
  <li>
   Demonstrated understanding of confidentiality, data protection, ethical research practices, and informed consent processes.
  </li>
  <li>
   Knowledge of laboratory practices, biosafety, infection control, and safe handling of biological specimens, including PPE use.
  </li>
  <li>
   Strong organizational, documentation, and record‑keeping skills, with the ability to follow SOPs, manuals, and regulatory guidelines.
  </li>
  <li>
   Proficiency in English and strong computer skills (MS Office and relevant systems); familiarity with LIMS or similar systems is preferred.
  </li>
  <li>
   Additional qualifications such as Arabic language skills, presentation or facilitation experience, laboratory experience, equipment maintenance, advanced research/ethics training, or DOH/DHA licensure are considered an advantage.
  </li>
 </ul>
</div>


Outreach Officer

TechnipFMC

<div><div><div><div><div>Location:
Abu Dhabi, AE
</div></div></div></div><div><div><div><div>Employment type: Employee
</div></div></div></div><div><div><div><div>Place of work: Office
</div></div></div></div><div><div><div><div>Offshore/Onshore: Onshore
</div></div></div></div><div></div><div><div><p>TechnipFMC is committed to driving real change in the energy industry. Our ambition is to build a sustainable future through relentless innovation and global collaboration &ndash; and we want you to be part of it. You&rsquo;ll be joining a culture that values curiosity, expertise, and ideas as well as equal opportunities, inclusion, and authenticity. Bring your unique energy to our team of more than 21,000 people worldwide, and discover a rewarding, fulfilling, and varied career that you can take in anywhere you want to go.</p>
</div></div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Job Purpose</b></h2>
</div><div><div><div><div><div><div><p>Within the framework of company's values, policies, and contract commitments (including QHSES, quality, time &amp; cost), the Project Coordinator is responsible for flawless order execution of all non project orders ( non POC) / contracts, from Order Entry and acknowledgement to customers, through following up deliverables with EMS team, to delivery, ensuring that the agreed technology, quality and delivery, meeting or improving the gross margin, meeting all requirements and specifications and achieving Customer Success. The Project Coordinator is typically the point of contact of Sales / Account Managers who in turns are the point of contact of the customer relative to the order.</p>
</div></div></div></div></div></div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
</div><div><div><div><div><div><div><ul><li>Overall management of the scope, including budget, schedule, quality, safety, and compliance. The Project Coordinator must ensure that the deliverables is completed on time and within budget, while meeting all quality and safety standards.</li>
<li>Coordinating with the client and other stakeholders to define project scope, objectives, and requirements. The Project Coordinator must work with the internal client to ensure that they understand the scope and requirements, and that the scope is on track to meet those requirements.</li>
<li>Serves as the leader responsible for the safe and quality delivery of Engineering, Procurement, manufacturing of the scope, including the development of an Execution Plan and schedule, the implementation of the business processes, resource management and coordination, cost management and forecasting. The Project Coordinator is responsible for developing and implementing the scope plan, managing resources, and forecasting and controlling costs.</li>
<li>Managing scope change orders and scope changes. Any changes to the scope or schedule must be managed and approved by the project manager or commercial/ sales responsible.</li>
<li>Managing risks and developing mitigation plans. The Project Coordinator must identify and assess risks and develop plans to mitigate those risks.</li>
<li>Holds financial responsibility for the management and projections for Engineering activities/deliverables, Procurement activities (material, equipment, and subcontractors), and Start-Up activities (material, equipment, subcontractors, deliverables and cost performance) activities. The Project Coordinator is responsible for managing the budget and ensuring that the scope is completed within budget.</li>
<li>Delivers effective communication to all internal customers (Project Team, Stakeholders, Partners, etc.), including reporting regarding performance metrics and progress. The Project Coordinator must communicate effectively with all stakeholders, including the project team and stakeholders. This includes providing regular updates on progress and performance.</li>
</ul></div></div></div></div></div></div></div><div></div><div><div><h2 class="jobSectionHeader"><b>You are meant for this job if:</b></h2>
</div><div><div><ul><li><i>REQUIRED KNOWLEDGE/FORMAL EDUCATION:</i></li></ul>
</div><ul><li>BS in Mechanical / Construction / Manufacturing Engineering or Procurement</li>
<li>Understanding of upstream oil and gas industry, including relevant equipment, operations and services</li>
<li>Understanding of design to manufacture projects</li><br>
</ul><p></p><div><ul><li><i>REQUIRED EXPERIENCE:</i></li></ul>
</div><ul><li>3 years in a similar coordination role.</li>
<li>SAP ECC or SAP S4 HANA</li><br>
</ul><p></p><div><ul><li><i>REQUIRED CERTIFICATE(S):</i>
<ul><li>NA</li><br>
</ul></li></ul></div><p></p><div><ul><li><i>REQUIRED INTERPERSONAL SKILLS:</i>
<ul><li>Professional English</li>
<li>Must be able to communicate effectively with a variety of stakeholders, including team members, clients, and management. This includes being able to clearly articulate the vision, goals, and objectives, as well as provide regular updates on progress and any challenges.</li>
<li>Must be able to motivate and inspire their team members to achieve their goals. This includes setting clear expectations, providing feedback, and recognising and rewarding success.</li>
<li>Must be able to work effectively with a team of people from different backgrounds and with different skill sets. This requires strong interpersonal skills, the ability to build consensus, and the ability to resolve conflict.</li>
<li>Must be able to identify and address the root causes of conflict, and they must be able to develop and implement solutions that are acceptable to all parties involved.</li>
<li>Must be able to understand and empathise with the needs and perspectives of others. This allows them to build trust and rapport with team members and stakeholders.</li><br>
</ul></li></ul></div><p></p><div><ul><li><i>REQUIRED TECHNICAL SKILLS AND/OR PROBLEM-SOLVING SKILLS:</i>
<ul><li>Knowledge of manufacturing processes and equipment</li>
<li>Experience with project management tools and software</li>
<li>Understanding of quality control and assurance procedures</li>
<li>Familiarity with industry standards and regulations</li>
<li>The ability to analyse complex problems and identify root causes</li>
<li>The ability to develop and implement creative solutions</li>
<li>The ability to make quick and sound decisions under pressure</li>
<li>The ability to work effectively with others to solve problems</li>
</ul></li></ul></div></div></div><div><div><h2 class="jobSectionHeader"><b>Skills</b></h2>
</div><div><div>Communication</div>
</div></div><div><div><h2 class="jobSectionHeader"><b>Leadership Competencies</b></h2>
</div><div><div>Act with Agility</div>
</div></div></div></div></div></div></div><div><div><p><b>Being a global leader in the energy industry requires an inclusive and diverse environment. TechnipFMC promotes equal opportunities and inclusion by ensuring equal opportunities to all ages, races, ethnicities, religions, gender expressions, disabilities, or all other pluralities. We celebrate who you are and what you bring. Every voice matter and we encourage you to add to our culture.</b></p>
<p><b>TechnipFMC respects the rights and dignity of those it works with and promotes adherence to internationally recognized human rights principles for those in its value chain.</b></p><br>
<p></p>
</div></div><div><div><div><div>Date posted: Jun 4, 2026
</div></div></div></div><div><div><div><div>Requisition number: 18337</div></div></div></div></div><p></p>

Project Coordinator

IHHC

<p>WE ARE HIRING!</p><p>Join our growing team and be part of a compassionate healthcare admin support staff dedicated to delivering high-quality care in the comfort of patients&rsquo; homes and in our clinic.</p><p>We are looking for a professional and experienced HR Coordinator with a strong healthcare background to join our team in Dubai. The ideal candidate should have experience handling HR operations in healthcare facilities and be familiar with DHA /DOH regulations and healthcare staff requirements.</p><p>About Us:</p><p>We are committed to providing professional, patient-centered care across a wide range of home healthcare services. Our homecare team focuses on improving patient outcomes while ensuring comfort, dignity, and safety prescribed by various accreditation bodies CARF/ACI/JCI)</p><p>We are also engaged in laser, cosmetic/aesthetic services in the clinic .</p><p>&middot;Please note that the final salary offer may vary depending on the candidate&rsquo;s qualifications, relevant work experience, and overall performance during the interview process. &middot;</p><p>Requirements</p><ul><li>Minimum 3&ndash;5 years of HR experience in healthcare sector</li><li>Experience in medical centers, clinics, hospitals, or healthcare facilities</li><li>Knowledge of DHA/DOHregulations and healthcare licensing process</li><li>Strong knowledge of UAE Labor Law</li><li>Experience in recruitment, onboarding, attendance, leave management, and employee relations</li><li>Ability to handle confidential information professionally</li><li>Strong communication and organizational skills</li><li>Preferably Arabic speaking</li></ul><p>Responsibilities</p><ul><li>Manage daily HR operations and staff affairs</li><li>Handle recruitment and onboarding process</li><li>Monitor staff licenses, visa, Emirates ID, BLS, and document expiry</li><li>Prepare HR letters, reports, warnings, and official communications</li><li>Coordinate with departments regarding staffing requirements</li><li>Maintain employee records and HR documentation</li><li>Ensure compliance with healthcare and company policies</li><li>Source potential candidates from various online channels (e.g. social media and professional platforms )</li><li>Craft recruiting emails to attract passive candidates</li><li>Screen incoming resumes and application forms</li><li>Advertise job openings on company&rsquo;s careers page, social media, job boards and internally</li><li>Provide shortlists of qualified candidates to hiring managers</li><li>Participate in job fairs and host in-house recruitment events</li><li>Collaborate with managers to identify future hiring needs</li></ul><p>How to Apply:</p><p>Interested applicants may send their updated CV to jannette.manguinao@ihhc.ae / jannette.manguinao@homecare.com. You may also WhatsApp your cv to 0502632775/ WE SHALL CALL YOU IF SHORTLISTED</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

HR Coordinator

Explore 191+ Document control coordinator in Abu Dhabi this June. Find roles across top companies and apply now to boost your career.

191 document control coordinator jobs In Abu Dhabi

Document Controller

Document Controller - Arabic Male

Document Controller

Proposal Coordinator (Female)

Outreach Officer

Project Coordinator

HR Coordinator