document control coordinator

Brilliant Investment

Job SummaryThe Document Controller is responsible for managing, organizing, and maintaining all company and project documentation across corporate departments and construction projects.This includes drawings, submittals, contracts, correspondence, reports, specifications, HR and financial records, procurement documents, and technical documentation.The role ensures accurate filing, proper version control, timely distribution, data integrity, and compliance with company procedures, ISO standards, and ERP document management workflows.Key Responsibilities1. Corporate &amp; Project Document Management<ul><li>Maintain and control all company and project documents including architectural, civil, structural, and MEP drawings, contracts, HR files, procurement records, and financial documentation.</li><li>Implement standardized document control procedures across all departments.</li><li>Ensure strict version control, archiving of superseded documents, and traceability of revisions.</li><li>Receive, scan, index, classify, and securely store documents in both physical and electronic repositories.</li><li>Maintain master document registers, logs, and databases for corporate and project records.</li></ul>2. ERP &amp; Digital Systems Integration<ul><li>Manage document workflows within ERP and DMS platforms such as Odoo, Oracle, SAP, SharePoint, Aconex, or Procore.</li><li>Ensure correct linking of documents to ERP modules (Procurement, Contracts, HR, Finance, Projects).</li><li>Support data migration, document structuring, and digital archiving aligned with ERP implementation.</li><li>Maintain document naming conventions, coding structures, and metadata standards.</li></ul>3. Distribution, Coordination &amp; Follow-Up<ul><li>Ensure timely distribution of drawings, RFIs, submittals, contracts, and approvals to relevant stakeholders.</li><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li><li>Track pending submissions, approvals, and renewals to prevent operational or contractual delays.</li><li>Maintain continuous communication with site engineers, PMO, procurement, HR, and finance teams.</li></ul>4. Quality Assurance &amp; Compliance<ul><li>Ensure all documentation complies with ISO standards, company SOPs, audit requirements, and regulatory authorities.</li><li>Verify completeness, accuracy, formatting, and approval status before document release.</li><li>Support internal and external audits by providing structured and traceable documentation.</li><li>Maintain confidentiality and secure handling of sensitive corporate records.</li></ul>5. Reporting &amp; Performance Tracking<ul><li>Prepare weekly and monthly document control status reports for management.</li><li>Monitor submission deadlines, approval cycles, expiries, and compliance requirements.</li><li>Highlight bottlenecks, overdue items, and workflow risks to the PMO and executive management.</li></ul>6. Administrative &amp; Operational Support<ul><li>Assist in preparation of presentations, reports, meeting minutes, and official correspondence.</li><li>Support tendering, procurement, contract administration, and HR documentation.</li><li>Maintain structured digital filing systems and corporate knowledge repositories.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or related field.</li><li>3&ndash;5 years&rsquo; experience in document control within construction, engineering, or contracting companies.</li><li>Strong knowledge of corporate and project document control systems.</li><li>Practical experience working with ERP systems (Odoo, Oracle, SAP) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li><li>High proficiency in MS Office, especially Excel document logs and tracking sheets.</li><li>Excellent organizational ability, accuracy, and attention to detail.</li><li>Strong communication, coordination, and confidentiality handling skills.</li><li>Ability to manage large volumes of corporate and project records in fast-paced environments.</li></ul>Work Location: In personPay: AED4,000.00 per monthWork Location: In person

Document Controller - Contracting Sector

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
<ul><li>
Establish and maintain a comprehensive library of reference documents in compliance with company quality standards and record-keeping procedures.</li><li>
Correlate and organize information relating to projects and proposal records.</li><li>
Type, copy, distribute, and file project correspondence and meeting minutes.</li><li>
Assist in preparing meeting minutes with project managers and directors.</li><li>
Prepare operations manuals and job data books, including developing indexes, organizing materials, and ensuring timely printing and assembly.</li><li>
Arrange document cataloguing, packing, and long-term storage or disposal of engineering documents at project closeout.</li><li>
Prepare transmittals for engineering documents and requisitions.</li><li>
Establish and maintain computerized indexes for active engineering documents; generate reports as required by project managers or directors.</li><li>
Maintain data distribution systems and schedules for assigned projects based on client, project, and supplier requirements.</li><li>
Support office administration duties including maintenance requests and materials orders.</li></ul> 

Qualifications 
Minimum Qualifications:<ul><li>
Degree preferred but not essential; relevant certifications in document control are an advantage.</li></ul>
Experience:<ul><li>
Minimum 5 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy.</li><li>
Proven experience with Aconex on large-scale building, or commercial projects is essential.</li></ul> 

Additional Information<div></div> 
At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Document Controller

A&M INTERNATIONAL

Technical OfficerA&amp;M International is currently seeking a qualified and detail-oriented Technical Officer to join our team in the United Arab Emirates. We are looking for a dedicated professional with strong technical knowledge, excellent organizational skills, and the ability to support project teams through effective coordination, documentation, and technical administration.This role offers an excellent opportunity for individuals who are passionate about technical operations, project support, and contributing to the successful delivery of high-quality projects.Key Responsibilities<ul><li>Prepare, review, and manage technical documentation, reports, drawings, and project records.</li><li>Coordinate with engineers, project managers, consultants, and contractors to ensure smooth project execution.</li><li>Assist in the preparation and submission of technical submittals, material approvals, and project documentation.</li><li>Maintain accurate records of project correspondence, technical specifications, and revisions.</li><li>Monitor project documentation to ensure compliance with company standards and client requirements.</li><li>Support project teams in tracking project progress and resolving technical issues.</li><li>Review engineering drawings and documents to ensure completeness and accuracy.</li><li>Coordinate with suppliers and subcontractors regarding technical requirements and documentation.</li><li>Assist in the preparation of project schedules, progress reports, and meeting minutes.</li><li>Ensure all technical documents are properly filed, updated, and distributed to relevant stakeholders.</li><li>Support quality assurance and compliance processes throughout the project lifecycle.</li></ul>Requirements<ul><li>Minimum 5 years of experience within the United Arab Emirates in a Technical Officer, Technical Coordinator, or similar role.</li><li>Bachelor's Degree or Diploma in Engineering, Construction Management, or a related technical field.</li><li>Strong understanding of construction processes, engineering documentation, and project coordination.</li><li>Excellent organizational and document control skills.</li><li>Ability to read and understand technical drawings, specifications, and project documents.</li><li>Strong communication and interpersonal skills.</li><li>Proficiency in Microsoft Office applications and document management systems.</li><li>Experience with AutoCAD and other engineering software is an advantage.</li><li>Ability to manage multiple tasks and meet deadlines in a fast-paced environment.</li></ul>Preferred Qualifications<ul><li>Experience working on construction, fit-out, infrastructure, or MEP projects.</li><li>Familiarity with UAE construction regulations and project documentation requirements.</li><li>Experience coordinating with consultants, contractors, and project stakeholders.</li><li>Strong attention to detail and commitment to quality standards.</li></ul>What We Offer<ul><li>Competitive salary package.</li><li>Professional development and career growth opportunities.</li><li>Dynamic and collaborative work environment.</li><li>Opportunity to work on diverse and high-profile projects across the UAE.</li><li>Supportive management team focused on excellence and continuous improvement.</li></ul>LocationUnited Arab EmiratesHow to ApplyQualified candidates who meet the above requirements are invited to submit their updated CV for consideration. Only shortlisted candidates will be contacted.Join A&amp;M International and become part of a professional team committed to delivering excellence, innovation, and successful project outcomes.Pay: AED2,640.23 - AED12,391.28 per monthWork Location: In person

Technical Officer

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Junior Stakeholder Coordinator
Abu Dhabi
Parsons is looking for an amazingly talented Junior Stakeholder Coordinator to join our team! In this role you will get the opportunity to support across various stakeholder activities for infrastructure projects in Abu Dhabi. With your background in infrastructure and engineering, you would be a vital support on managing these activities and driving excellence!
What You'll Be Doing:<ul><li>
Support stakeholder management activities across assigned projects.</li><li>
Track authority approvals, NOCs, permits, and stakeholder requirements.</li><li>
Coordinate with government authorities, utility providers, consultants, and project teams.</li><li>
Maintain project records, trackers, and stakeholder databases.</li><li>
Follow up on submissions and approval status with relevant stakeholders.</li><li>
Assist in preparing letters, presentations, and stakeholder reports.</li><li>
Support the team in identifying approval risks and resolving coordination issues.</li></ul>
What Required Skills You'll Bring:<ul><li>
Bachelor's Degree in Engineering, Architecture, Planning, or a related/Equivalant field.</li><li>
Over a year of experience in stakeholder management, project coordination, permitting, or related fields.</li><li>
Strong communication and coordination skills.</li><li>
Good knowledge of Microsoft Office applications.</li><li>
Ability to manage multiple tasks and work in a fast-paced environment.</li><li>
Strong organizational and follow-up skills.</li><li>
Experience in Abu Dhabi is essential.</li></ul> 
What Desired Skills You'll Bring:<ul><li>
Familiarity with Abu Dhabi authorities and approval processes.</li><li>
Knowledge of infrastructure and development projects.</li><li>
Experience in document control, project coordination, or permitting activities.</li><li>
Experience using project management and collaboration platforms.</li><li>
Strong analytical and problem-solving skills.</li><li>
Positive attitude, willingness to learn, and ability to work within a team environment.</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Junior Stakeholder Coordinator

Ali & Sons Holding LLC

<div>
 
 
 We&rsquo;re Hiring: Personal Assistant
 
 
 
 
 Location: Abu Dhabi, UAE
 
 
 
 
 
 
 Ali &amp; Sons
 
 is seeking a highly organized, proactive, and professional
 
 Personal Assistant
 
 to provide high-level administrative and secretarial support to the Capital Management team, ensuring efficient coordination of meetings, documentation, communication, and internal processes related to investment activities, fund commitments, and portfolio monitoring.
 
 
 
 
 The ideal candidate will possess excellent organizational skills, strong attention to detail, and the ability to handle confidential information with discretion while supporting a fast-paced investment environment.
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide executive administrative support to the Capital Management/Investment team.
 </li>
 <li>
 Manage calendars, meeting schedules, conference calls, and travel arrangements for the investment team.
 </li>
 <li>
 Coordinate meetings with investment managers, advisors, banks, and internal stakeholders.
 </li>
 <li>
 Maintain organized records of investment documentation including NDAs, fund agreements, capital call notices, and investor reports.
 </li>
 <li>
 Assist in maintaining internal databases and documentation related to the investment portfolio.
 </li>
 <li>
 Coordinate internal approvals and circulation of investment documents to relevant departments.
 </li>
 <li>
 Maintain filing systems and document management for investment-related files.
 </li>
 <li>
 Coordinate logistics for investment team events, conferences, and external meetings.
 </li>
 <li>
 Liaise with Finance and Legal teams to facilitate documentation and operational requirements related to investments.
 </li>
 <li>
 Ensure confidentiality and proper handling of sensitive financial and corporate information.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 3&ndash;5 years of experience as an Executive Assistant, Team Assistant, Personal Assistant, or Administrative Coordinator.
 </li>
 <li>
 Language Skills: Fluent in English (spoken and written); Arabic is preferred but not mandatory.
 </li>
 <li>
 Background in Investment/Finance is a plus.
 </li>
 <li>
 Technical Skills:
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 </li>
 <li>
 Experience with document management systems is preferred.
 </li>
 <li>
 Familiarity with calendar management and virtual meeting platforms such as Microsoft Teams, Zoom, and Outlook.
 </li>
 <li>
 Strong organizational, multitasking, and time management skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities.
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Be part of a leading and diversified business group in the UAE.
 </li>
 <li>
 Work closely with senior leadership and investment professionals.
 </li>
 <li>
 Gain exposure to investment management, portfolio monitoring, and strategic business initiatives.
 </li>
 <li>
 Thrive in a professional, collaborative, and growth-oriented environment.
 </li>
 </ul>
</div>

Personal Assistant

DIPG

Key Responsibilities:<ul><li>Conduct land, boundary, topographic, and construction surveys using GPS, total stations, and other surveying instruments.</li><li>Good coordinator &amp; involve drawings.</li><li>Prepare and maintain sketches, maps, reports, and legal descriptions of surveys.</li><li>Interpret survey data and compile notes, sketches, and records of survey results.</li><li>Determine property boundaries and provide data for construction, land development, and legal documentation.</li><li>Collaborate with civil engineers, architects, and construction managers to support project planning and execution.</li><li>Ensure compliance with legal requirements and industry standards.</li><li>Operate and maintain survey equipment and tools.</li><li>Perform quality control checks and ensure the accuracy of all survey data.</li><li>Utilize software such as AutoCAD, Civil 3D, or GIS to process survey data and generate plans.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree or diploma in Surveying, Civil Engineering, Geomatics, or a related field.</li><li>Minimum 4 years of experience in land surveying or a related discipline.</li><li>Proficiency with surveying instruments and software (e.g., GPS, total station, AutoCAD, Civil 3D, GIS).</li><li>Strong understanding of land use laws, property boundaries, and zoning regulations.</li><li>Excellent analytical and mathematical skills.</li><li>Attention to detail and accuracy.</li><li>Strong communication and team collaboration skills.</li><li>Valid driver&rsquo;s license (if fieldwork is required).</li><li>Professional surveyor license (PLS) or equivalent certification is a plus.</li></ul>Job Type: Full-timeWork Location: In person

Land Surveyor

CONSUL ENGINEERING AND ARCHITECTUR

Job Objective:To act as the core hub for managing workflow in engineering projects by linking the internal design team, clients, and government authorities. This role involves the efficient operation of digital government systems and strict document control to ensure rapid permit issuance.Key Responsibilities &amp; Duties:<ul><li>Project Coordination: Maintain continuous coordination between engineering management and the design team (Architectural, Structural, MEP) to ensure drawings comply with official requirements.</li><li>Data Management: Daily update of the project database (Memento) to track tasks accurately, and distribute municipality comments to the respective engineers.</li><li>Government Platforms &amp; Permits Operation: Handle daily professional use of Abu Dhabi government platforms (MePS, TAMM, Smart Hub, Hassantuk, Taqa, eNOC) and conduct high-pressure follow-ups with government reviewers to expedite approvals.</li><li>Document Preparing and Controlling: Review and merge engineering documents, convert DWF files to PDF, and draft official letters, NOCs, and client undertakings.</li><li>External Representation (PRO): Represent the company on-site at municipalities and government entities to resolve technical issues, clear government fees, and handle housing loan procedures for citizens.</li><li>Client Negotiation &amp; Meetings: Communicate directly with clients to obtain required documents and lead/attend coordination meetings.</li><li>Reports &amp; Presentations: Prepare &quot;Daily Update&quot; reports and update performance Dashboards to monitor ongoing, delayed, or stuck projects.</li></ul>Required Competencies:<ul><li>Proactivity: Strong ability to follow up on pending issues without succumbing to system technicalities.</li><li>Attention to Detail: High accuracy in reviewing complex data entries and documents before submission to avoid rejections.</li><li>Organization &amp; Communication: Excellent time management and negotiation skills to build positive relations with clients and government representatives.</li></ul>Technical &amp; Software Skills:<ul><li>Government Platforms: MePS, TAMM, Mersal, Smart Hub, Hassantuk, Taqa, eNOC.</li><li>Data Management &amp; Dashboards: Memento Database, Google Sheets, Microsoft Excel.</li><li>Document Processing: Microsoft Word, PDF Editors, MS Paint, Autodesk Design Review.</li><li>Engineering Software Basics: Basic handling of AutoCAD and Revit (RVT) files to ensure drawing cleanliness before uploading.</li><li>Artificial Intelligence: ChatGPT, GEMINI.</li><li>Remote Access &amp; Communication: AnyDesk, RustDesk, Ultraviewer, Microsoft Teams, Google Meet.</li></ul>How to ApplyIf you meet the above requirements and are ready for a challenging and rewarding career step, please send your CV and comprehensive Portfolio to the email below:<ul><li>Email: careers@consul-engineering.com</li></ul>Only candidates with relevant UAE experience will be considered.Work Location: In person

Project Coordinator

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