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document control coordinator

Bloom Holding

<div>
 Admin Coordinator with experience in the Design Department
 <br/>
 <br/>
 Job purpose:
 <br/>
 <br/>
 Responsible for all administration and document control for the department through all stages of Architecture and Interior design. Administration tasks, maintaining organized and updated documents using document management software where required, coordinate internal and external resources to expedite workflow and provide administrative support to senior leaders.
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 Responsibilities:
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 <ul>
  <li>
   Deliver effectively on all administrative tasks including preparing communications such as memos, emails, invoices, reports, travel itinerary&rsquo;s and perform bookkeeping.
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   Handling office tasks such as generating reports, issuing purchase orders, following up on payments to vendors, setting up for meetings, and reordering supplies.
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   Coordinating with and supporting the design team with all documentation requirements including printing and distributing documents as needed.
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   Establishing via direct input documentation systems and its maintenance/control. This will involve creating a customized system where none may exist for all design-related documents.
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   Sorting, storing and retrieving electronic and hard copy documents on behalf of the company and industry professionals.
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   Serve as the eyes and ears of the office, providing information, coordinating requests, assisting the team, contact database, employee list, and inventories.
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   File documents in physical and digital records and ensure appropriate storage.
  </li>
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   Creating templates for documents, file types, and document databases.
  </li>
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   Filing and archiving relevant documentation including clean up of duplicates and errors.
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   <br/>
  </li>
 </ul>
 Qualifications and Experience:
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 <br/>
 <ul>
  <li>
   Bachelor&rsquo;s Degree (Project management qualification will be an advantage)
  </li>
  <li>
   Proven ability to independently establish a documentation system (non-software based)
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   Knowledge of Electronic Document Management Systems (EDMS)
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   UAE experience in a similar role with a Developer is essential.
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   Proficient typing and editing skills, MS Excel &amp; Word, PPT (basic autocad knowledge an advantage)
  </li>
 </ul>
</div>


Admin Coordinator

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons is looking for an amazingly talented <b>Document Control Coordinator</b> to join our team!</p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Carry out the Document Control function under minimal supervision. Performs a variety of document control functions for a project or department.</p></li><li><p>
Providing direction and governance of business processes on behalf of your line manager and ensuring designated projects are operating to schedule and desired documented levels of control and discipline.</p></li><li><p>
Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents.</p></li><li><p>
Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent is typically responsible for a small to medium-sized project.</p></li><li><p>
Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.</p></li><li><p>
Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.</p></li><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.</p></li><li><p>
Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers&rsquo; needs.</p></li><li><p>
Providing a focal point of contact for the team on packages of work and support team on meetings and daily work.</p></li><li><p>
Ensuring consistency of document submissions in adherence to the project document control procedures.</p></li><li><p>
Ensuring that all project participants have access to the latest documents/drawings through the document management system.</p></li><li><p>
Providing &ldquo;super-user&rdquo; services associated with the project document management systems including folder creation and administration of starters and leavers. Ensuring that access permissions/security is correctly applied.</p></li><li><p>
Provides assistance to users in capturing and locating electronic information.</p></li><li><p>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.</p></li><li><p>
Ensure that all obsolete documents shall be withdrawn and stamped Superseded if retained for record purposes.</p></li><li><p>
Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.</p></li><li><p>
Assists junior document control staff to ensure effective implementation of project-specific procedures.</p></li><li><p>
Serves as liaison between support group, home office and field personnel. Interfaces with groups inside and outside the organization.</p></li><li><p>
Delegates and directs the work activities of project document control team.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
High school diploma (or equivalent) and typically 4+ years of relevant work experience, including 3+ years of prior document control experience.</p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li><li><p>
Ability to communicate in English as well as general office practice skills are required.</p></li><li><p>
Demonstrated proficiency in keyboard skills, as well as a working knowledge of MS Windows and related word processing, spreadsheet, and database software, is required.</p></li><li><p>
Assignments will require a working knowledge of Electronic Document Management Systems (like Aconex, PMWeb, Primavera, etc.) is required</p></li></ul><p><b><br>
What Desired Skills You'll Bring:</b></p><ul><li><p>
Previous EPFM/CMS experience</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Document Controller (Aconex)

Velosi Integrity & Safety Pakistan (Pvt.) Ltd.

<div>
 <ul>
  <li>
   Develop and maintain document control procedures and filing systems in line with company and project requirements.
  </li>
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   Prepare detailed user manuals and documentation scripts for in-house software and internal workflows.
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   Manage the flow of technical documents between internal departments, clients, and vendors to ensure proper distribution and version control.
  </li>
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   Receive, check, log, and distribute incoming and outgoing documents (drawings, datasheets, reports, correspondence, etc.).
  </li>
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   Ensure that all project documents comply with established standards, templates, and naming conventions.
  </li>
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   Maintain a tracking system to monitor document status, revisions, and approval stages.
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   Regularly update document registers and ensure traceability of all project deliverables.
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   Support engineers and project managers in locating and retrieving required information promptly.
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   Handle confidential and sensitive documents with discretion.
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   Support audits, inspections, and quality management initiatives by providing accurate document records.
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   Coordinate with IT and software teams for improvements and automation of document control systems.
  </li>
 </ul>
</div>


Document Controller

J10 Consulting

The Role
<br>Our Multi National Main Contracting client has a new requirement for a well experienced Document Controller to join their team in Abu Dhabi. working on a new data centre project. Successful candidates will have extensive Document Control experience on large scale projects and be proficient in ACONEX. Candidates must have worked for recognised UAE main contracting companies in the UAE previously. This role is available for immediate joining and is an initial 3 month contract position, outsourced through J10 Consulting. Responsibilities: Maintains all important documents hardcopy and/or electronic format as directed, ensuring that the information is easily accessible whether stored locally or archived; Provide administrative assistance to the project team in their reporting obligations and other functions; Control files, drawings and engineering documents and co-ordinate and manage all activities related to the Document Control section, which may include the control of other administrative documents; Maintain a reliable data entry system accommodated by tasks such as filing hardcopies, scanning, electronic management, filing and processing, archiving and document tracking, inputs the document data into the standard registers whilst ensuring that the information is accurate and up to date; Maintains controlled copies of the latest approved documents adding the appropriate reference and priority whilst ensuring their distribution, if required. Prepare & distribute correspondences, reports, memorandums, reports, schedules and materials for publication, presentation etc.; Controls drawings, design records, standards, procedures, correspondence and minutes of meetings etc.; Recording and archiving all hardcopy and softcopy documents, Maintaining an appropriate electronic database as backup to a traditional hardcopy archive system for easy storage and access to all internal and external correspondence and data; Providing data entry and word processing services as and when required; Assisting managers in producing various reports, tables and presentation material; Copies/scans and distributes the required documents, assisting as required;
<br><br>
Requirements
<br><b>Document Controller Requirements:</b> Minimum of 5 years’ experience post graduation with experience in civil construction projects Must have worked in UAE main contracting company previously Excellent communication skills in English, written and spoken; Proficient in Electronic Documentation Management Software systems - ACONEX is required, SharePoint, Documentum are added benefit Experienced user of MS Office; Capable of working with minimal supervision; In-depth knowledge of document procedures; Effective in building good working relationships within complex structures, both internally and with various project stakeholders.
<br><br>
About the company
<br>J10 Consulting are Construction Recruitment experts in the Middle East. We help businesses and careers grow by delivering Temporary Contract & Permanent Contingency hiring solutions within Construction & Engineering in the UAE, Saudi Arabia, Qatar, Oman, Bahrain & Kuwait J10 Consulting provide collaborative engagement and a deep understanding of both client and candidate requirements to cover temporary and permanent requirements across a number of vertical markets within Construction & Engineering.

DIPG

<p><b>Job Summary</b></p><p>The Document Controller is responsible for managing, organizing, and maintaining all project documentation related to commercial building construction. This includes drawings, submittals, correspondence, reports, specifications, and technical documentation. The role ensures timely distribution, accurate filing, proper version control, and compliance with project procedures and standards.</p><p><b>Key ResponsibilitiesDocument Management</b></p><ul><li>Maintain and control all project documents including architectural, civil, structural, and MEP drawings for commercial building projects.</li><li>Implement document control procedures to ensure accurate logging, tracking, and archiving of documents.</li><li>Ensure proper version control for all documents, ensuring obsolete documents are removed from circulation.</li><li>Receive, scan, and index incoming documents and ensure proper filing (physical and electronic).</li><li>Manage document registers, logs, and databases.</li></ul><p><b>Distribution &amp; Coordination</b></p><ul><li>Ensure timely distribution of drawings, submittals, RFIs, and technical documents to relevant project team members.</li><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li><li>Follow up on outstanding submittals or approvals to avoid delays in project execution.</li><li>Maintain communication with site engineers and PM team for the latest updates on documentation.</li></ul><p><b>Quality &amp; Compliance</b></p><ul><li>Ensure all documentation complies with ISO standards, company procedures, and project requirements.</li><li>Verify that documents are complete, accurate, and properly formatted before distribution.</li><li>Support audits by providing required documentation and well-organized records.</li></ul><p><b>Reporting &amp; Tracking</b></p><ul><li>Prepare weekly and monthly document status reports for the project team and management.</li><li>Track deadlines for submissions, approvals, and revisions.</li><li>Monitor document workflows and highlight delays to the project management team.</li></ul><p><b>Administrative Support</b></p><ul><li>Assist in preparing presentations, reports, and meeting minutes as required.</li><li>Support tendering, procurement, and contract documentation processes.</li><li>Manage digital platforms such as Aconex, Procore, or other document management systems when used.</li></ul><p><b>Qualifications &amp; Skills</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field.</li><li>2&ndash;5 years&rsquo; experience as a Document Controller, preferably in commercial building or construction projects.</li><li>Strong knowledge of document control systems and procedures.</li><li>Proficiency in MS Office (Excel, Word, Outlook) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li><li>Excellent organizational skills and attention to detail.</li><li>Good communication and coordination abilities.</li><li>Ability to manage large volumes of documents in fast-paced environments.</li></ul><p>Job Type: Full-time</p>

UNii Engineering Consultancy LLC

<p>We are currently looking to hire an experienced Document Controller with the following qualifications:</p><ul><li><b>Bachelor&rsquo;s Degree </b></li><li><b>Minimum 3&ndash;5 years of UAE experience as a Document Controller, with at least 3 years in a consultancy environment.</b></li><li><b>Strong knowledge of document management systems (DMS) and procedures for controlling technical documents, drawings, and correspondence.</b></li><li><b>Experience in maintaining document control logs, transmittals, revisions, and approvals for project deliverables.</b></li><li><b>Proficient in MS Office Suite </b></li><li><b>Ability to review, file, and track project documentation to ensure completeness and compliance with contract requirements.</b></li></ul><p>Job Type: Full-time</p>

Architectural & Engineering Consultants

<p>We are consulting Engineering firm, based in Abu Dhabi and Looking to hire a site document controller who are WILLING TO to be DEPLOYED in JuBail Island, Abu Dhabi</p><ul><li>High School Diploma / Bachelor&rsquo;s degree in office administration. 2 &ndash; 4 years of secretarial or document control experience in a similar organization preferably in the construction sector.</li><li>Strong knowledge of document control programs and procedures in a project based environment.</li><li>Maintain and Process company documents.</li><li>Take written documentation of meeting minutes.</li><li>Assist project team with preparation of reports, meeting notes and other requests.</li><li>Maintain and transmit files from the beginning of a project through construction and closeout.</li><li>IF PLACE OF ASSIGNMENT NOT FIT TO YOU , PLEASE NO NEED TO SEND YOUR CV.</li><li>applicant outside UAE will not be entertained since this is immediate hiring.</li></ul><p>Job Type: Full-time</p><p>Ability to commute/relocate:</p><ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Experience:</p><ul><li>UAE: 2 years (Preferred)</li></ul>

Document Controller / Secretary

Explore 861+ Document control coordinator in Abu Dhabi this December. Find roles across top companies and apply now to boost your career.

861 document control coordinator jobs IN Abu Dhabi

Admin Coordinator

Document Controller (Aconex)

Document Controller

Document Controller

Document Controller

Document Controller

Document Controller / Secretary