project manager

document controller

operations coordinator

sales coordinator

contracts manager

document control coordinator

Uptown Technical Services

Job Title: Document Controller (Contracting)Department: Projects / Document Control ReportsTo: Project Manager / QAQC Manager / Operations ManagerJob SummaryThe Document Controller is responsible for managing, organizing, tracking, and controlling all project documentation in a contracting environment, ensuring all drawings, submittals, correspondences, approvals, and records are properly filed, updated, and distributed to the relevant stakeholders in a timely and accurate manner.Key Responsibilities1) Document Control &amp; FilingMaintain a structured filing system for all project documents (soft &amp; hard copies).Control and register incoming and outgoing documents (letters, emails, transmittals, RFIs, etc.).Ensure all documents are properly numbered, dated, and issued with correct revision status.2) Drawings &amp; RevisionsReceive, log, distribute, and archive all drawings (IFC, shop drawings, as-built).Track drawing revisions and ensure site teams are using the latest approved drawings.Maintain updated drawing registers and revision logs.3) Submittals &amp; ApprovalsPrepare and track all material submittals (MIR), method statements, and shop drawings.Follow up with consultants/clients for approvals and return comments.Maintain submittal logs and ensure compliance with project timelines.4) Project CorrespondencePrepare transmittals for submission to consultant/client.Issue and maintain registers for:LettersRFIsNCRsSite instructionsMinutes of meetingsDaily reports5) Coordination &amp; DistributionDistribute approved documents to site engineers, supervisors, subcontractors, and procurement teams.Coordinate with all departments (QA/QC, HSE, Procurement, Planning) for document updates.6) Closeout DocumentationAssist in compiling project handover documents including:As-built drawingsO&amp;M manualsWarrantiesTest reportsCertificatesEnsure proper final archiving for DLP/warranty period records.Required Skills &amp; QualificationsMinimum 4 years experience as Document Controller in a Contracting / Construction company.Strong knowledge of construction document types:Shop drawings, RFIs, MIRs, WIRs, NCRs, As-builts, O&amp;M manualsProficient in:MS Office (Excel, Word, Outlook)PDF editing toolsDocument management systems (Aconex, Procore, SharePoint, etc.) is a plusExcellent organization and time management skills.Strong communication skills (English required; Arabic is a plus).Ability to work under pressure and manage multiple projects/documents.Preferred (Bonus) ExperienceExperience in UAE construction environment.Knowledge of ISO-based filing and QA/QC documentation.Familiarity with consultant/client submission workflowJob Type: Full-timeApplication Question(s):<ul><li>Nationality </li><li>Years of experience in Contracting Companies ? </li><li>Describe your capabilities (briefly) </li><li>Expected Salary </li><li>Are you available to join immediately ?</li></ul>

Document Controller

Brilliant Investment

Job SummaryThe Document Controller is responsible for managing, organizing, and maintaining all company and project documentation across corporate departments and construction projects.This includes drawings, submittals, contracts, correspondence, reports, specifications, HR and financial records, procurement documents, and technical documentation.The role ensures accurate filing, proper version control, timely distribution, data integrity, and compliance with company procedures, ISO standards, and ERP document management workflows.Key Responsibilities1. Corporate &amp; Project Document Management<ul><li>Maintain and control all company and project documents including architectural, civil, structural, and MEP drawings, contracts, HR files, procurement records, and financial documentation.</li></ul><ul><li>Implement standardized document control procedures across all departments.</li></ul><ul><li>Ensure strict version control, archiving of superseded documents, and traceability of revisions.</li></ul><ul><li>Receive, scan, index, classify, and securely store documents in both physical and electronic repositories.</li></ul><ul><li>Maintain master document registers, logs, and databases for corporate and project records.</li></ul>2. ERP &amp; Digital Systems Integration<ul><li>Manage document workflows within ERP and DMS platforms such as Odoo, Oracle, SAP, SharePoint, Aconex, or Procore.</li></ul><ul><li>Ensure correct linking of documents to ERP modules (Procurement, Contracts, HR, Finance, Projects).</li></ul><ul><li>Support data migration, document structuring, and digital archiving aligned with ERP implementation.</li></ul><ul><li>Maintain document naming conventions, coding structures, and metadata standards.</li></ul>3. Distribution, Coordination &amp; Follow-Up<ul><li>Ensure timely distribution of drawings, RFIs, submittals, contracts, and approvals to relevant stakeholders.</li></ul><ul><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li></ul><ul><li>Track pending submissions, approvals, and renewals to prevent operational or contractual delays.</li></ul><ul><li>Maintain continuous communication with site engineers, PMO, procurement, HR, and finance teams.</li></ul>4. Quality Assurance &amp; Compliance<ul><li>Ensure all documentation complies with ISO standards, company SOPs, audit requirements, and regulatory authorities.</li></ul><ul><li>Verify completeness, accuracy, formatting, and approval status before document release.</li></ul><ul><li>Support internal and external audits by providing structured and traceable documentation.</li></ul><ul><li>Maintain confidentiality and secure handling of sensitive corporate records.</li></ul>5. Reporting &amp; Performance Tracking<ul><li>Prepare weekly and monthly document control status reports for management.</li></ul><ul><li>Monitor submission deadlines, approval cycles, expiries, and compliance requirements.</li></ul><ul><li>Highlight bottlenecks, overdue items, and workflow risks to the PMO and executive management.</li></ul>6. Administrative &amp; Operational Support<ul><li>Assist in preparation of presentations, reports, meeting minutes, and official correspondence.</li></ul><ul><li>Support tendering, procurement, contract administration, and HR documentation.</li></ul><ul><li>Maintain structured digital filing systems and corporate knowledge repositories.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or related field.</li></ul><ul><li>3&ndash;5 years&rsquo; experience in document control within construction, engineering, or contracting companies.</li></ul><ul><li>Strong knowledge of corporate and project document control systems.</li></ul><ul><li>Practical experience working with ERP systems (Odoo, Oracle, SAP) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li></ul><ul><li>High proficiency in MS Office, especially Excel document logs and tracking sheets.</li></ul><ul><li>Excellent organizational ability, accuracy, and attention to detail.</li></ul><ul><li>Strong communication, coordination, and confidentiality handling skills.</li></ul><ul><li>Ability to manage large volumes of corporate and project records in fast-paced environments.</li></ul>Job Type: Full-time

Stantec

<div>Requisition Number: 24155BR
Description:
Stantec is currently seeking an enthusiastic and detail-oriented Document Controller to join our growing team for a new project in Al Ain.
Responsibilities for this position include, but are not limited to:
<ul><li>Manage and register all incoming and outgoing correspondence, drawings, technical submittals, and project documents.</li></ul>
<ul><li>Control, track, and maintain project documentation, including RFIs, site instructions, change orders, and reports.</li></ul>
<ul><li>Log, distribute, and archive documents in both physical and electronic formats.</li></ul>
<ul><li>Coordinate with consultants, contractors, Resident Engineers, and site staff to ensure accurate and timely document workflow.</li></ul>
<ul><li>Maintain document control databases and support general site office administration.</li></ul>
\#LI-MiddleEast
Qualifications:
<ul><li>Minimum 5 years of experience in document management systems within engineering or architectural firms.</li></ul>
<ul><li>Graduate in Business or Secretarial Studies.</li></ul>
<ul><li>Experience in infrastructure and water recycling projects is an advantage.</li></ul>
<ul><li>TAQA-approved or experienced candidates are preferred.</li></ul>
<ul><li>Strong communication, organizational, and analytical skills.</li></ul>
<ul><li>Proficient in English (written and spoken).</li></ul>
<ul><li>Solid knowledge of document management processes and related software (MS Office).</li></ul>
About Stantec:
We&rsquo;re active members of the communities we serve. That&rsquo;s why at Stantec we always design with community in mind. We believe growing a great design company happens from the inside out. We look for people who are drawn to use every talent they possess, plus creativity, determination and a drive to do the extraordinary.
The Stantec community unites approximately 30,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring projects to life. Our work as architects, engineers, and consultants from initial project concept and planning through design, construction and commissioning is built on a solid history of success. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work. Redefine your personal best. Join us!
Work Location(s):United Arab Emirates-Abu Dhabi
Employment Type: Full-Time
Job Type: Regular
Job Category: Admin Support</div>

Document Controller (Al Ain)

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description<ul><li> 
Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.</li><li>May revise system or schedule as required to ensure timely approvals and distribution.</li><li>Ensures changes to document in a timely fashion in order to meet set deadlines.</li><li>Responsible for coordination with other parties to make sure document edits are made and proofed.</li><li>Tracks and keeps records of documents.</li><li>Follows standardized procedures but may have to use discretion to complete project.</li><li>Ensures document tracking and production system is maintained.</li><li>Prepares and maintains a document control system for all forms of documentation.</li><li>Makes copies of drawing for production and other company employees.</li><li>Assures that all completed documents have been signed-off by the appropriate personnel.</li><li>Distributes copies of documents to the appropriate personnel.</li><li>Implements and follows company quality assurance program procedures.</li></ul> 
Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Sharafi Group Investments

Job Title: HR Assistant (with Audit Management Experience Job Type: Full-time Reports to: DC Manager Experience Required: Minimum 2 years in HR, with strong experience in audit managementJob Summary:We are seeking a proactive and detail-oriented HR Assistant with at least 2 years of HR experience and a strong background in HR audit management. The successful candidate will play a vital role in supporting day-to-day HR operations while ensuring compliance with internal policies and external regulations through effective audit preparation and documentation.Key Responsibilities:HR Operations Support<ul><li>Assist with recruitment processes including job postings, screening, and onboarding documentation</li><li>Maintain accurate and up-to-date employee records (both physical and digital)</li><li>Support payroll processing by providing timely and accurate employee data</li><li>Administer employee benefits and maintain related documentation</li><li>Handle employee queries regarding HR policies, procedures, and systems</li></ul>Audit &amp; Compliance Management<ul><li>Manage and organize HR documentation in preparation for internal and external audits</li><li>Ensure HR files and databases are audit-ready and compliant with labor laws and company policies</li><li>Work closely with internal auditors and external agencies during audits</li><li>Identify gaps or risks in documentation and propose corrective actions</li><li>Track compliance deadlines and ensure timely completion of required HR audits and reports</li></ul>Policy &amp; Process Improvement<ul><li>Assist in updating and implementing HR policies and procedures</li><li>Support continuous improvement initiatives in HR operations and compliance workflows</li><li>Maintain confidentiality and ensure the security of all HR data</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field</li><li>Minimum 2 years of experience in a Human Resources role</li><li>Demonstrated experience in HR audits and compliance management</li><li>Strong understanding of HR best practices and local labor laws</li><li>Proficiency in HRIS systems and Microsoft Office Suite</li><li>Excellent organizational skills and attention to detail</li><li>Strong communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li><li>High level of integrity and discretion when handling confidential information</li></ul>Preferred Qualifications:<ul><li>Certification in HR (e.g., PHR, SHRM-CP) is a plus</li><li>Experience with ISO, SOC, or other regulatory audit frameworks</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Stakeholder Coordinator
Abu Dhabi, UAE
Parsons is looking for an amazingly talented Stakeholder Coordinator to join our team
What You'll Be Doing:<ul><li>
The Stakeholder Coordinator supports the effective management of stakeholder and authority engagement activities across projects. The role is responsible for coordinating submissions, tracking approvals, maintaining stakeholder communication channels, and ensuring compliance with regulatory requirements. The position works closely with project managers, design teams, and external authorities to facilitate smooth project delivery.</li><li>
Coordinate and manage authority submissions, NOCs, and permit processes.</li><li>
Maintain regular follow-up with relevant authorities and stakeholders to ensure timely approvals.</li><li>
Track, record, and close out stakeholder-related actions and commitments.</li><li>
Support stakeholder meetings, prepare minutes, and monitor action items.</li><li>
Liaise with internal teams (design, construction, project management) to ensure alignment on stakeholder requirements.</li><li>
Maintain stakeholder logs, trackers, and reporting dashboards.</li><li>
Ensure compliance with applicable standards, regulations, and project procedures.</li><li>
Escalate risks, delays, or conflicts to the Stakeholder Manager when required.</li><li>
Assist in preparing stakeholder engagement plans and communication strategies.</li><li>
Support preparation of presentations and documentation for client or authority meetings.</li></ul>
What Required Skills You'll Bring:<ul><li>
Bachelor&rsquo;s degree in Engineering, Business Administration, or related field.</li><li>
Good understanding of authority procedures, submission portals, and NOC processes.</li><li>
Basic knowledge of infrastructure and building permit procedures.</li><li>
Strong organizational and follow-up skills.</li><li>
Clear communication and coordination abilities.</li><li>
Ability to manage multiple tasks under time pressure.</li><li>
Proficiency in MS Office and document control systems.</li><li>
Experience 6-9 Years</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Stakeholder Coordinator

Imperial Group Pty Ltd

Role SummaryThe Structural Design Coordinator will act as the technical and coordination link between the Egypt Design Office and UAE-based projects, ensuring that all structural designs comply with UAE codes, authority requirements, and project standards. The role involves reviewing, coordinating, and aligning structural outputs with project timelines, consultants, and internal stakeholders.Key ResponsibilitiesTechnical &amp; Design Coordination<ul><li>Coordinate structural design activities between the Egypt office and UAE project teams.</li><li>Review structural drawings, calculations, and models for compliance with UAE codes and standards (e.g., Dubai Municipality, Abu Dhabi regulations).</li><li>Ensure alignment between concept, schematic, and detailed design stages.</li><li>Provide technical guidance to the Egypt-based structural team regarding UAE-specific requirements.</li></ul>UAE Authority &amp; Code Compliance<ul><li>Ensure designs comply with UAE regulations, international standards, and local authority requirements.</li><li>Coordinate responses to authority comments and consultant RFIs.</li><li>Support submissions to local authorities where required.</li></ul>Project Coordination<ul><li>Act as the main technical point of contact between Egypt designers and UAE project managers.</li><li>Monitor deliverables, timelines, and quality of structural outputs.</li><li>Coordinate with Architecture, MEP, and QS teams to avoid clashes and discrepancies.</li></ul>Quality Control<ul><li>Conduct design reviews and technical checks before client or authority submissions.</li><li>Ensure consistency, accuracy, and constructability of designs.</li><li>Maintain document control and version alignment between offices.</li></ul>Stakeholder Communication<ul><li>Participate in coordination meetings with UAE clients, consultants, and contractors when required.</li><li>Communicate feedback clearly and efficiently to the Egypt design team.</li><li>Support value engineering and technical optimization aligned with UAE market practices.</li></ul>Required Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in civil / Structural Engineering.</li><li>7+ years of experience in structural design and coordination.</li><li>Proven experience working on UAE projects.</li><li>Strong knowledge of UAE authority standards and approvals process.</li><li>Experience coordinating with offshore design teams</li><li>Proficiency in structural software and BIM coordination tools.</li><li>Strong communication and leadership skills.</li></ul>Job Types: Full-time, PermanentPay: Up to AED15,000.00 per monthApplication Question(s):<ul><li>What is your Current Salary ?</li><li>What is the Expected Salary ?</li><li>Did you work with Dubai authority requirements?</li><li>Did you work with Abu Dhabi authority requirements?</li><li>Have you coordinated structural design work between offshore teams (e.g., Egypt) and UAE-based projects?</li><li>Are you experienced in reviewing structural calculations, drawings, and models prepared by another office or team?</li><li>Do you have experience coordinating structural works with Architecture and MEP teams?</li><li>Have you worked with international design codes like ACI, BS, or Eurocode?</li><li>Have you used structural design software (ETABS / SAFE / SAP) on UAE projects?</li><li>We must fill this position urgently. Can you start immediately?</li></ul>

Structural Engineer - Coordinator

Explore 612+ Document control coordinator in Abu Dhabi this March. Find roles across top companies and apply now to boost your career.

612 document control coordinator jobs In Abu Dhabi

Document Controller

Document Controller

Document Controller (Al Ain)

Document Controller

Document Controller

Stakeholder Coordinator

Structural Engineer - Coordinator