office administrator

hr coordinator

document controller

project coordinator

design manager

document control coordinator

SKY RAIL GENERAL TRADING LLC

Job Vacancy: Document Controller / Operations CoordinatorLocation: Abu Dhabi, UAEWe are seeking a highly organized and proactive Document Controller / Operations Coordinator to join our Operations Department. The successful candidate will play a key role in coordinating daily operations, workforce deployment, document control, and communication between internal departments, clients, and site teams to ensure smooth and efficient business operations.Key ResponsibilitiesOperations Coordination<ul><li>Coordinate daily manpower deployment based on project and client requirements.</li><li>Monitor workforce availability, attendance, timesheets, work reports and productivity.</li><li>Arrange worker mobilization, replacements, shift schedules, and site access requirements.</li><li>Coordinate with Operations, HR, Recruitment, Procurement, and Finance to support daily operational activities.</li><li>Monitor project progress and follow up on pending operational requirements.</li><li>Resolve workforce-related issues including timesheet discrepancies, accommodation, salary coordination, supplier concerns, and other operational matters in accordance with UAE regulations and company policies.</li><li>Provide administrative support to the Operations Manager and prepare daily and weekly operational reports.</li></ul>Document Control<ul><li>Manage, organize, and maintain all operational and project documentation.</li><li>Ensure documents are accurate, updated, properly filed, archived, and easily retrievable.</li><li>Maintain document control systems with proper version control.</li><li>Prepare and maintain permits, reports, correspondence, and compliance records.</li><li>Ensure all mobilization documents are completed and approved before workforce deployment.</li></ul>Communication &amp; Administration<ul><li>Act as the central coordination point between internal departments, site teams, clients, suppliers, and subcontractors.</li><li>Coordinate meetings, schedules, and operational communications.</li><li>Handle emails, phone calls, and operational correspondence.</li><li>Support logistics planning and daily operational activities.</li></ul>Requirements<ul><li>Bachelor's Degree or Diploma in Business Administration, Operations Management, or a related field.</li><li>Minimum 2-5 years of UAE experience in Operations Coordination, Manpower Coordination, Document Control, or a similar role.</li><li>Experience in construction, equipment rental, manpower supply, or industrial services is preferred.</li><li>Good understanding of UAE labor documentation, site access requirements, and operational workflows.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Excellent organizational, documentation, and multitasking skills.</li><li>Strong communication and problem-solving abilities.</li><li>Ability to work in a fast-paced environment and meet deadlines.</li><li>High level of accuracy, confidentiality, and attention to detail.</li><li>Fluent in English. Knowledge of Arabic, Hindi, or Urdu is an advantage.</li></ul>Key Competencies<ul><li>Operations Coordination</li><li>Document Control &amp; Record Management</li><li>Workforce Planning</li><li>Time Management &amp; Prioritization</li><li>Communication &amp; Team Collaboration</li><li>Customer Service</li><li>Problem Solving</li><li>Professionalism &amp; Reliability</li></ul>If you are a detail-oriented professional who enjoys coordinating operations, managing documentation, and supporting a dynamic team, we invite you to apply and become part of our growing organization.Job Type: Full-timePay: AED3,500.00 - AED5,000.00 per monthWork Location: In person

Document Controller / Operations Coordinator

STAR Services

<div>Job Title:-
Progress &amp; Reporting Coordinator<h1 class="jobSectionHeader">
JOB PURPOSE</h1>
The Progress &amp; Reporting Coordinator is responsible for coordinating project progress, readiness, reporting and performance visibility across multi-disciplinary workstreams to support timely execution of project objectives within EGA operational requirements.
The job holder provides integrated coordination across planning, materials, equipment, contractors and stakeholders. The role develops and maintains reliable progress monitoring tools, dashboards and executive reports to enable timely issue resolution, action tracking and management decision-making.
The role acts as a key coordination point for the Al Azm Control Tower / project controls environment, ensuring data accuracy, reporting discipline and cross-functional alignment across daily and weekly execution governance.<h1 class="jobSectionHeader">
3. KEY ACCOUNTABILITIES</h1>
Project Progress &amp; Work Sequencing<ul><li>
Coordinate multi-disciplinary work sequencing across project, operations, maintenance, supply chain, contractor and support teams to ensure execution priorities are aligned with approved plans.</li><li>
Track planned versus actual progress and highlight variances, constraints and recovery actions to support schedule adherence and timely delivery.</li><li>
Support the development and maintenance of integrated execution plans by consolidating workstream inputs and ensuring dependencies are visible and actioned.</li></ul>
Interface &amp; Cross-functional Coordination<ul><li>
Manage interfaces between internal stakeholders, contractors and support functions to ensure work packages, access requirements, prerequisite activities and dependencies are coordinated effectively.</li><li>
Facilitate issue resolution between workstreams by clarifying ownership, following up actions and escalating unresolved matters to management as required.</li><li>
Coordinate daily and weekly review meetings, document key decisions, maintain action logs and ensure timely closure of agreed actions.</li></ul>
Material, Equipment &amp; Resource Readiness<ul><li>
Monitor material readiness status for planned work activities and coordinate with supply chain, stores, end users and project teams to identify shortages or delivery risks.</li><li>
Track equipment, tools, access and manpower readiness requirements to confirm that prerequisites are available before work execution.</li><li>
Maintain readiness dashboards and risk registers to support proactive escalation and management intervention for critical path constraints.</li></ul>
Contractor &amp; Stakeholder Management<ul><li>
Coordinate contractor progress updates, mobilisation readiness, productivity inputs and performance data to support effective contractor management.</li><li>
Consolidate contractor performance information including progress, manpower, constraints and action status for review by management.</li><li>
Maintain collaborative working relationships with stakeholders to promote alignment, accountability and timely communication across the project environment.</li></ul>
Progress Reporting, KPI Management &amp; Executive Reporting<ul><li>
Prepare daily, weekly and monthly progress reports covering schedule performance, readiness status, contractor performance, material and equipment constraints, risk areas and recovery actions.</li><li>
Develop and maintain KPI reporting structures that provide clear visibility of project performance, key risks and management actions.</li><li>
Prepare concise executive-level updates and dashboards to support senior management reviews, decision-making and escalation of critical issues.</li></ul>
Data, Analytics &amp; Automation<ul><li>
Develop and maintain advanced Excel-based trackers and dashboards using Power Query, Pivot Tables, dynamic dashboards to improve accuracy and reporting efficiency.</li><li>
Develop and maintain Power BI dashboards, data models and analytical views to provide integrated visibility of progress, readiness and performance indicators.</li><li>
Perform trend analysis, forecasting and data validation to identify emerging risks, data gaps and improvement opportunities in project reporting processes.</li></ul>
Governance, Data Discipline &amp; Continuous Improvement<ul><li>
Ensure reporting data is validated, updated on time and aligned with agreed governance routines to maintain accuracy and credibility of management information.</li><li>
Promote data update discipline amongst stakeholders and highlight incomplete or inaccurate inputs that may affect reporting quality.</li><li>
Support continuous improvement initiatives to standardise reporting, automate repetitive work and enhance visibility of project controls information.</li></ul>
EHS, Policies &amp; EGA Values<ul><li>
Comply with EGA policies, procedures, EHS requirements and governance standards while supporting project execution activities.</li><li>
Demonstrate EGA values through collaboration, accountability, safe working practices and disciplined follow-up of commitments.</li><li>
Validate progress, readiness and KPI data before inclusion in management reports and dashboards.</li><li>
Recommend corrective / recovery actions for schedule slippages, readiness gaps and contractor performance issues within the agreed governance framework.</li><li>
Escalate critical risks, unresolved constraints, data quality issues and delayed actions to the Senior Manager - Planning for management intervention.</li><li>
Coordinate meeting priorities, reporting cycles and action follow-up with stakeholders in line with approved project controls requirements.</li><li>
The job holder shall follow delegated authority levels and EGA procedures applicable to the role.</li></ul><h1 class="jobSectionHeader">
4. AUTHORITY / DECISION MAKING</h1><h1 class="jobSectionHeader">
5. KEY WORKING RELATIONSHIPS</h1>
Internal
External
Planning, Operations, Maintenance, Projects, Supply Chain, Stores, Engineering, Finance, Human Capital, EHS and senior management stakeholders.
Contractors, service providers, equipment suppliers and other third parties engaged in project execution and readiness activities.
<h1 class="jobSectionHeader">6. QUALIFICATIONS &amp; SKILLS</h1>
Requirement
Details
Minimum Qualifications
Bachelor's degree in Engineering, Project Management, Business Administration, Data Analytics or a related discipline. Equivalent relevant experience may be considered in line with EGA Human Capital evaluation.
Minimum Experience
5-8 years of experience in project coordination, planning, progress reporting, project controls, operational coordination or industrial execution environments.
Operational Coordination Skills
Multi-disciplinary work sequencing; interface management; contractor management; material readiness planning; equipment readiness planning; stakeholder management; cross-functional coordination; facilitation of daily / weekly review meetings; decision-making under pressure; executive reporting.
Data &amp; Analytics Skills
Advanced Excel; Power Query; Pivot Tables; dynamic dashboards; VBA / Office Scripts; Power BI; KPI management; data modelling; forecasting analytics; data validation and control.
General Skills
Strong communication and presentation skills; analytical thinking; problem solving; action tracking; attention to detail; ability to influence without direct authority; continuous improvement mindset.</div>

Progress & Reporting Coordinator

Bureau Veritas

<div><div>Job Description: Admin Assistant &amp; Logistic Coordinator
Reporting : Admin &amp; HR Manager
Admin Assistant Support
<ul><li>Assist in handling day-to-day office administrative activities.</li>
<li>Ensure proper filing and record management, both physical and electronic.</li>
</ul><ul><li>Support accommodation management, including inventory tracking and maintenance requests.</li>
<li>Coordinate pest control, housekeeping, and facility service providers.</li>
</ul><ul><li>Support onboarding activities for new employees.</li>
</ul>Logistic Coordinator :
<ul><li>Manage and coordinate the daily operations of a fleet of company owned and leased vehicles.</li>
<li>Maintain complete records of vehicle registrations, insurance policies, permits, inspections, and lease agreements.</li>
<li>Ensure timely renewal of vehicle registrations, insurance, Salik accounts, and regulatory permits.</li>
<li>Coordinate preventive maintenance, servicing, repairs, and breakdown support to minimize vehicle downtime.</li>
<li>Monitor vehicle tracking systems, fuel consumption, mileage, and driver performance.</li>
<li>Investigate vehicle accidents, damages, and traffic violations, and coordinate insurance claims.</li>
<li>Maintain records of traffic fines and ensure timely recovery or settlement as per company procedures.</li>
<li>Prepare monthly fleet utilization, maintenance, fuel consumption, and cost reports for management review.</li>
<li>Manage vehicle handover and return processes, ensuring proper documentation and condition reporting.</li></ul></div></div>

Admin Asst. & Logistic Coordinator

Confidential

<div>
 
 We are seeking to hire an exceptional Talent Acquisition Coordinator (
 
 FTC-6 months
 
 ) to provide administrative and operational support to the Talent Acquisition team by coordinating recruitment activities, maintaining candidate and recruitment records, and ensuring a positive candidate and hiring manager experience throughout the recruitment lifecycle.
 
 
 
 
 
 The role is based in Abu Dhabi.
 
 
 
 
 
 
 Key responsibilities include;
 
 
 <ul>
 <li>
 Coordinate and schedule interviews between candidates, hiring managers, and interview panels.
 </li>
 <li>
 Manage interview logistics, including meeting invitations, room bookings, virtual interview links, and candidate communications.
 </li>
 <li>
 Monitor recruitment progress and ensure timely follow-up with candidates and stakeholders.
 </li>
 <li>
 Provide timely updates to candidates regarding application status.
 </li>
 <li>
 Leverage ATS, reporting platforms, and AI-driven tools to maintain recruitment dashboards and analytics, providing real-time insights on hiring activity, time-to-fill, candidate pipelines, onboarding progress, and workforce trends to enhance recruitment effectiveness and stakeholder decision-making.
 </li>
 <li>
 Coordinate document collection and verification for successful candidates.
 </li>
 <li>
 Conduct reference checks and support background verification processes as required.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications;
 
 
 <ul>
 <li>
 Bachelor's Degree in Human Resources, Business Administration, Psychology, or a related discipline.
 </li>
 <li>
 3-5 years of experience in Talent Acquisition, Recruitment Coordination, HR Operations, or Human Resources Administration.
 </li>
 <li>
 Experience working with Applicant Tracking Systems (ATS) and HR systems.
 </li>
 <li>
 Experience supporting recruitment across multiple countries or business units is highly preferred.
 </li>
 </ul>
</div>

Talent Acquisition Coordinator

Qaleat Al Zaman For General Contracting L.L.C

Key Responsibilities:<ul><li>​MEP Integration &amp; Coordination: Review, coordinate, and integrate all MEP shop drawings with structural/architectural layouts to resolve design clashes prior to site execution.</li><li>​Site Execution &amp; Supervision: Monitor daily on-site MEP installations to ensure execution strictly aligns with approved drawings, project specifications, and local authority standards (DEWA/AADC/Municipality).</li><li>​Subcontractor Management: Drive and supervise specialized MEP subcontractors, ensuring their manpower, progress, and material submittals match project schedules.</li><li>​Inspection &amp; Quality Control: Coordinate site inspections (WIRs/MIRs) with the Consultant and local utility authorities, managing prompt sign-offs and closure of NCRs.</li><li>​Testing &amp; Commissioning: Lead and oversee the testing, commissioning, and handing over of all MEP systems to the Client/Consultant.</li></ul>​Requirements:<ul><li>​Bachelor&rsquo;s Degree in Mechanical or Electrical Engineering.</li><li>​Minimum 5&ndash;8 years of experience as an MEP Coordinator/Engineer with reputable main contractors.</li><li>​Proven track record of managing MEP integration in commercial/residential buildings, educational facilities, or infrastructure projects.</li><li>​Strong knowledge of local utility codes, authority approval processes, and BIM/Navisworks/AutoCAD clash-detection workflows.</li><li>​Strong leadership skills to enforce quality and progress on MEP subcontractors under tight project deadlines.</li><li>​Excellent command of English (written and spoken).​</li></ul>Job Types: Full-time, PermanentWork Location: In person

MEP Coordinator

INSPIRE BUILDERS GENERAL CONTRACTING COMPANY

Quality Control Executive &ndash; Food Safety &amp; OperationsDepartment: Operations / Quality Control Job Type: Full-Time Location: Abu Dhabi, UAE Industry: Food &amp; Beverage Experience: 2&ndash;4 YearsJob SummaryWe are looking for a detail-oriented and experienced Quality Control Executive to manage the recurring quality and food safety inspection cycle across all branches, the central kitchen, and production kitchens.The role will be responsible for conducting scheduled and unannounced inspections, identifying compliance gaps, documenting findings, coordinating corrective actions, and monitoring the closure of issues. The Quality Control Executive will also act as the primary point of contact for inspection-related government and third-party audits.This position requires strong knowledge of food safety, hygiene, food handling, inspection procedures, and UAE food safety requirements, along with excellent reporting and follow-up skills.Key ResponsibilitiesSite Inspections &amp; Quality Control<ul><li>Conduct regular scheduled and unannounced inspections across all branches, central kitchen, and production kitchens.</li><li>Inspect food hygiene, food handling practices, storage conditions, cleanliness, staff compliance, and equipment condition.</li><li>Conduct inspections using standardized checklists and maintain accurate inspection records.</li><li>Document inspection scores, observations, non-conformities, and corrective actions.</li><li>Act as the primary point of contact during government inspections and third-party audits.</li><li>Identify critical food safety or operational issues and escalate them immediately.</li></ul>Corrective Actions &amp; Follow-Up<ul><li>Share inspection findings with Branch Managers and relevant management immediately after each inspection.</li><li>Coordinate with branch teams to address and close identified issues.</li><li>Follow up on corrective actions and verify that reported issues have been properly resolved.</li><li>Conduct re-inspections where required to confirm closure of critical or recurring findings.</li><li>Monitor recurring issues and identify areas requiring preventive action.</li></ul>Reporting &amp; Documentation<ul><li>Prepare inspection reports following each site visit.</li><li>Submit weekly summaries of quality and food safety findings to management.</li><li>Prepare monthly trend reports covering performance across all branches.</li><li>Maintain branch-wise inspection records and track performance over time.</li><li>Immediately report critical findings that may impact food safety, compliance, or business operations.</li><li>Maintain accurate documentation of certificates, inspection findings, corrective actions, and follow-ups.</li></ul>Licensing, Certifications &amp; Inspection-Related ComplianceManage and coordinate requirements that involve physical site inspections, including:<ul><li>Food Control / Establishment Permit (ADAFSA): Coordinate site access, support inspections, document findings, and follow up on corrective actions.</li><li>Zadna Food Safety Rating (ADAFSA): Conduct internal inspections and follow-up activities to support the required food safety standards.</li><li>Civil Defence Fire Safety Certificate: Coordinate site access during inspection visits and document findings.</li><li>Third-Party Audits: Act as the single point of contact during Group-appointed third-party inspections and maintain the findings report.</li><li>Calibration Certificates: Track annual calibration of refrigerator/freezer thermometers and temperature-monitoring equipment and ensure certificates are available for inspection.</li><li>Pest Control Certificates: Review contractor logbooks during recurring visits to verify that treatments have been completed and properly documented.</li><li>Duct &amp; Exhaust Cleaning Certificates: Verify that post-cleaning certificates are issued and maintained for each branch according to the required cleaning cycle.</li></ul>Coordination<ul><li>Work closely with Branch Managers and kitchen teams to resolve quality and food safety issues.</li><li>Coordinate with relevant departments regarding corrective actions and compliance requirements.</li><li>Maintain inspection and follow-up records through the company's Notion tracking system.</li><li>Coordinate with government inspectors, external auditors, contractors, and relevant internal stakeholders.</li><li>Ensure all critical findings are communicated to management without delay.</li></ul>Required CertificationA relevant food safety certification is mandatory for this position.Required<ul><li>EFST (UAE) or equivalent recognized food safety training.</li><li>FICSI-accredited food safety training (India) or equivalent.</li><li>Person in Charge (PIC) certification or equivalent.</li></ul>Strongly Preferred<ul><li>HACCP Level 3 or Level 4 Certification</li></ul>Nice to Have<ul><li>Bachelor's degree in Food Science, Microbiology, Food Technology, or a related field.</li><li>ISO 22000 Training.</li><li>Level 4 Award in Managing Food Safety.</li><li>Additional food safety, quality control, or auditing certifications.</li></ul>Experience &amp; Skills<ul><li>2&ndash;4 years of experience in Quality Control, Food Safety, Food Hygiene, or F&amp;B Operations.</li><li>Practical experience conducting food safety and hygiene inspections.</li><li>Strong understanding of food handling, storage, cleanliness, and hygiene standards.</li><li>Experience preparing inspection reports and maintaining compliance documentation.</li><li>Strong follow-up and corrective action management skills.</li><li>Ability to identify critical food safety risks and escalate them promptly.</li><li>Good communication and interpersonal skills.</li><li>Strong attention to detail and analytical ability.</li><li>Ability to work independently and visit multiple locations.</li><li>Comfortable conducting both scheduled and unannounced inspections.</li></ul>Reporting &amp; Inspection CadenceThe successful candidate will be responsible for maintaining the following reporting cycle:<ul><li>Per Visit: Inspection report shared with the Branch Manager.</li><li>Weekly: Summary of inspection findings and outstanding corrective actions to management.</li><li>Monthly: Branch-wise quality and compliance trend report.</li><li>Immediate: Escalation of critical food safety, compliance, or operational findings.</li></ul>Scope of the RoleThis role is focused specifically on inspection-linked quality, food safety, and compliance requirements.The following responsibilities are outside the scope of this position:<ul><li>Trade License</li><li>Signage / Advertising Permits</li><li>Tenancy Registration</li><li>EFST staff training certificates</li></ul>These requirements will be coordinated by the PRO/HR team as applicable.The Quality Control Executive will only verify that relevant staff food safety certificates are valid and available during routine site inspections.Key Performance Indicators (KPIs)<ul><li>Completion of scheduled inspection cycles.</li><li>Accuracy and completeness of inspection reports.</li><li>Timely identification and escalation of critical findings.</li><li>Corrective action closure rate.</li><li>Reduction in recurring quality and food safety issues.</li><li>Branch compliance and inspection scores.</li><li>Timely maintenance and verification of inspection-related certificates.</li><li>Successful coordination of government and third-party inspections.</li><li>Accuracy and timeliness of weekly and monthly reporting.</li><li>Improvement in overall food safety and operational compliance.</li></ul>What We Offer<ul><li>Competitive salary package based on experience.</li><li>Opportunity to work with a growing F&amp;B organization.</li><li>Professional development in food safety and quality management.</li><li>Exposure to multi-branch restaurant and central kitchen operations.</li><li>Opportunity to contribute directly to food safety, quality, and operational standards.</li></ul>Work Location: In person

Quality Control Executive

IHHC

WE ARE HIRING!Join our growing team and be part of a compassionate healthcare admin support staff dedicated to delivering high-quality care in the comfort of patients&rsquo; homes and in our clinic.We are looking for a professional and experienced HR Coordinator with a strong healthcare background to join our team in Dubai. The ideal candidate should have experience handling HR operations in healthcare facilities and be familiar with DHA /DOH regulations and healthcare staff requirements.About Us:We are committed to providing professional, patient-centered care across a wide range of home healthcare services. Our homecare team focuses on improving patient outcomes while ensuring comfort, dignity, and safety prescribed by various accreditation bodies CARF/ACI/JCI)We are also engaged in laser, cosmetic/aesthetic services in the clinic .&middot;Please note that the final salary offer may vary depending on the candidate&rsquo;s qualifications, relevant work experience, and overall performance during the interview process. &middot;Requirements<ul><li>Minimum 3&ndash;5 years of HR experience in healthcare sector</li><li>Experience in medical centers, clinics, hospitals, or healthcare facilities</li><li>Knowledge of DHA/DOHregulations and healthcare licensing process</li><li>Strong knowledge of UAE Labor Law</li><li>Experience in recruitment, onboarding, attendance, leave management, and employee relations</li><li>Ability to handle confidential information professionally</li><li>Strong communication and organizational skills</li><li>Preferably Arabic speaking</li></ul>Responsibilities<ul><li>Manage daily HR operations and staff affairs</li><li>Handle recruitment and onboarding process</li><li>Monitor staff licenses, visa, Emirates ID, BLS, and document expiry</li><li>Prepare HR letters, reports, warnings, and official communications</li><li>Coordinate with departments regarding staffing requirements</li><li>Maintain employee records and HR documentation</li><li>Ensure compliance with healthcare and company policies</li><li>Source potential candidates from various online channels (e.g. social media and professional platforms )</li><li>Craft recruiting emails to attract passive candidates</li><li>Screen incoming resumes and application forms</li><li>Advertise job openings on company&rsquo;s careers page, social media, job boards and internally</li><li>Provide shortlists of qualified candidates to hiring managers</li><li>Participate in job fairs and host in-house recruitment events</li><li>Collaborate with managers to identify future hiring needs</li></ul>How to Apply:Interested applicants may send their updated CV to jannette.manguinao@ihhc.ae / jannette.manguinao@homecare.com. You may also WhatsApp your cv to 0502632775/ WE SHALL CALL YOU IF SHORTLISTEDJob Type: Full-timeWork Location: In person

HR Coordinator

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