sales coordinator

document controller

project coordinator

hr coordinator

office manager

document control coordinator

KEA design

Position: Document Controller &amp; Authority Approval CoordinatorLocation: Dubai, UAE Company: KEA Building Contracting LLCJob Summary:KEA Building Contracting LLC is looking for a highly organized and proactive professional to manage both company and project documentation and handle Dubai Municipality (DM) and other authority approvals. The ideal candidate will ensure smooth document flow, timely submissions, and effective coordination with authorities, consultants, and internal teams.Key Responsibilities:<ul><li>Maintain, organize, and control all project and company documents (contracts, drawings, submittals, permits, correspondence).</li><li>Prepare, submit, and follow up on Dubai Municipality (DM) approvals, permits, and NOCs.</li><li>Coordinate submissions and approvals with other authorities (DEWA, DCD, RTA, Trakhees,DDA) as required.</li><li>Track all documents and approvals to ensure timely processing and proper filing.</li><li>Act as the main point of contact for authorities, consultants, and internal teams regarding document and approval matters.</li><li>Ensure all documentation meets company standards and regulatory compliance.</li><li>Support other administrative tasks related to document control and approvals.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or diploma in Engineering, Construction Management, or a related discipline.</li><li>Minimum 3&ndash;5 years of UAE experience in document control within the construction or contracting industry.</li><li>Strong understanding of Dubai Municipality, Trakhees, DDA, RTA, and other authority approval procedures and online portals.</li><li>Proven ability to manage technical documentation, including drawings, material submittals, method statements, RFIs, NCRs, and correspondence logs.</li><li>Skilled in maintaining document numbering systems, ensuring proper revision control, version tracking, and archiving.</li><li>Proficient in MS Office, Adobe Acrobat (PDF editing and stamping), and document control software (e.g., Aconex, EDMS, SharePoint &ndash; preferred).</li><li>Capable of supporting project engineers and QA/QC teams in preparing submission packages for consultant and client approval.</li><li>Excellent communication, coordination, and time-management skills to ensure smooth document flow between site, head office, and stakeholders.</li><li>Highly organized, detail-oriented, and able to work efficiently under tight deadlines.</li><li>Knowledge of project correspondence formats, transmittals, and filing standards in line with ISO/document control requirements.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>Do you have experience submitting and following up on approvals with Dubai Municipality (DM) or other UAE authorities? </li><li>Have you previously handled document control for construction projects, including filing, tracking, and maintaining contracts, drawings, and permits?</li><li>Are you familiar with UAE construction regulations and authority submission processes (DM, DEWA, RTA,DDA Trakhees, etc.)?</li><li>What is your salary expectation between 5000 to 7000?</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>

Document Controller & Authority Approval Coordinator

Azizi Developments

<div>
 Key Responsibilities:Maintain and manage all incoming and outgoing project documents in line with company standards and project requirements.Ensure all documents are properly formatted, reviewed, approved, and distributed to relevant stakeholders.Create and maintain document control logs, registers, and filing systems (both electronic and hard copy).Track document revisions, submissions, and approvals using document control software or manual logs.Manage correspondence, transmittals, and submittals between consultants, contractors, and clients.Ensure timely retrieval of information and version control to prevent document duplication or data loss.Support project teams by ensuring access to current and approved drawings, specifications, and reports.Coordinate with various departments to ensure consistent document management practices.Prepare reports on document control status and ensure compliance with ISO and QA/QC documentation standards.Archive project documents upon completion as per company policy.Qualifications and Experience:Diploma or Bachelor&rsquo;s Degree in Administration, Engineering, or a related field.Minimum of 5 years of experience as a Document Controller in the UAE, preferably within the construction or consulting industry.Strong knowledge of document control processes and systems (Aconex, Primavera Contract Management, or similar DMS software).
</div>

Document Controller

TAMIMI CONSULTING FZC

Roles and ResponsibilitiesWe are seeking a meticulous and organized Document Controller to manage and maintain company records, client documentation, and compliance files within our corporate services environment. The ideal candidate will have experience in document control within industries such as company formation, accounting, or professional services, and will play a key role in ensuring the integrity, accessibility, and confidentiality of our documentation.Key Responsibilities:<ul><li>Maintain and organize physical and digital records related to company formation, accounting, and client services.</li><li>Ensure all documents are filed according to internal procedures and regulatory requirements.</li><li>Track document versions and ensure timely updates and archiving.</li><li>Coordinate with internal departments to collect, verify, and distribute documents.</li><li>Support compliance and audit processes by providing accurate documentation.</li><li>Implement and maintain document control systems (e.g., SharePoint, Zoho, or similar platforms).</li><li>Assist in preparing client files for submission to government authorities and regulatory bodies.</li><li>Monitor document workflows and ensure timely approvals and sign-offs.</li><li>Train staff on document control procedures and best practices.</li></ul>Desired Candidate Profile<ul><li>Fluent in English (spoken and written)</li><li>Proven experience as a Document Controller, preferably in corporate services, accounting, or legal environments.</li><li>Familiarity with UAE regulatory documentation and company formation processes is a plus.</li><li>Strong organizational and time management skills.</li><li>Proficiency in document management systems and Microsoft Office Suite.</li><li>Attention to detail and commitment to confidentiality.</li><li>Excellent communication skills in English; Turkish or Arabic is a plus.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li></ul>Job Types: Full-time, PermanentPay: AED1.00 - AED2.00 per month

Confidential

<div>
 
 
 Job Summary:
 
 
 
 We are seeking a
 
 Document Controller - Site
 
 to join our project team on a high-rise residential development in Dubai. The successful candidate will be responsible for managing and controlling all project documentation throughout the design and construction stages, ensuring accuracy, quality, and compliance with company standards.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the receipt, distribution, and filing of all project documents, drawings, and correspondence.
 </li>
 <li>
 Maintain an organized document control system (both electronic and hard copy).
 </li>
 <li>
 Ensure timely retrieval and issuance of controlled documents to project teams and consultants/contractors.
 </li>
 <li>
 Monitor document revisions and maintain accurate records of version control.
 </li>
 <li>
 Support the project team in ensuring all documentation is in line with project procedures and QA/QC requirements.
 </li>
 <li>
 Liaise with consultants, contractors, and internal departments to ensure smooth document flow.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum
 
 4 years of experience
 
 in a document control role within the construction industry.
 </li>
 <li>
 Experience working on
 
 design and construction phases
 
 of building projects (preferably high-rise).
 </li>
 <li>
 Proficiency in
 
 MS Office
 
 and document control software (e.g., Aconex, Procore, etc.).
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Excellent communication skills in English.
 </li>
 </ul>
 
 
 
 
 
 Salary:
 
 AED 6,000 per month plus Medical insurance and 1 annual airfare ticket
 
 
 
 Work Schedule:
 
 Monday &ndash; Friday (5 days per week, site-based)
 
</div>

Document Controller - Site

Egis

<div>
 
 Company Description
 
 
 
 Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
 
 
 With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
 
 
 
 Job Description
 
 
 
 We are seeking a highly organized and efficient Document Controller to join our team at our project site in Dubai, United Arab Emirates. As a Document Controller, you will play a crucial role in managing and controlling all project-related documents, ensuring compliance with company standards and regulatory requirements.
 
 
 <ul>
 <li>
 Implement and maintain document control systems and procedures for all project documentation
 </li>
 <li>
 Receive, log, and distribute incoming and outgoing documents
 </li>
 <li>
 Review documents for completeness, accuracy, and compliance with established standards
 </li>
 <li>
 Maintain up-to-date document registers and databases
 </li>
 <li>
 Coordinate document revisions and ensure proper version control
 </li>
 <li>
 Assist in the preparation and distribution of project reports and presentations
 </li>
 <li>
 Collaborate with project team members to ensure timely document submissions and approvals
 </li>
 <li>
 Perform regular audits of document control processes to identify areas for improvement
 </li>
 <li>
 Provide training and support to team members on document control procedures
 </li>
 <li>
 Ensure proper archiving and retrieval of project documents
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Information Management, or related field
 </li>
 <li>
 Experience in document control or similar role, preferably in construction or engineering projects
 </li>
 <li>
 Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)
 </li>
 <li>
 Strong knowledge of filing and archiving systems
 </li>
 <li>
 Excellent data entry and record-keeping skills
 </li>
 <li>
 Outstanding written and verbal communication abilities
 </li>
 <li>
 Detail-oriented with a strong focus on accuracy and quality
 </li>
 <li>
 Knowledge of construction industry standards and regulations
 </li>
 <li>
 Ability to work efficiently in a fast-paced environment
 </li>
 <li>
 Familiarity with project management software
 </li>
 <li>
 Document Control certification is preferred
 </li>
 <li>
 Strong organizational skills and ability to manage multiple priorities simultaneously
 </li>
 <li>
 Collaborative mindset with the ability to work effectively in a team environment
 
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 Minimum 3+ years' experience working with Aconex in a Construction Site role with overall minimum 6 years of experience.
</div>

Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a highly organized and efficient Document Controller to join our team at our project site in Dubai, United Arab Emirates. As a Document Controller, you will play a crucial role in managing and controlling all project-related documents, ensuring compliance with company standards and regulatory requirements.<ul><li>
Implement and maintain document control systems and procedures for all project documentation</li><li>
Receive, log, and distribute incoming and outgoing documents</li><li>
Review documents for completeness, accuracy, and compliance with established standards</li><li>
Maintain up-to-date document registers and databases</li><li>
Coordinate document revisions and ensure proper version control</li><li>
Assist in the preparation and distribution of project reports and presentations</li><li>
Collaborate with project team members to ensure timely document submissions and approvals</li><li>
Perform regular audits of document control processes to identify areas for improvement</li><li>
Provide training and support to team members on document control procedures</li><li>
Ensure proper archiving and retrieval of project documents</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
Experience in document control or similar role, preferably in construction or engineering projects</li><li>
Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong knowledge of filing and archiving systems</li><li>
Excellent data entry and record-keeping skills</li><li>
Outstanding written and verbal communication abilities</li><li>
Detail-oriented with a strong focus on accuracy and quality</li><li>
Knowledge of construction industry standards and regulations</li><li>
Ability to work efficiently in a fast-paced environment</li><li>
Familiarity with project management software</li><li>
Document Control certification is preferred</li><li>
Strong organizational skills and ability to manage multiple priorities simultaneously</li><li>
Collaborative mindset with the ability to work effectively in a team environment</li></ul> 

Additional Information 
Minimum 3+ years' experience working with Aconex in a Construction Site role with overall minimum 6 years of experience.</div>

Al Jawal Contracting

About the jobDo you want to grow your career in an industry that pushes the boundaries in construction when it comes to quality and design? Place your skills and experience in Al Jawal Contracting LLC in Dubai, UAE. Al Jawal Contracting LLC is currently seeking a Document Control Administrator. Our company has been operating in the UAE for 30 years, we have set our standard to maintain a professional work environment and are constantly pursuing to push to new boundaries.The Document Control Administrator will manage all documents during the pursuit, preconstruction and construction phases of large, commercial construction projects. Will also assist in the development of document control procedures and train employee-owners to manage the document control process during construction. This is a great opportunity to join an established company and add immediate value.Functional Areas Of ResponsibilityRequirementsA minimum of three (3) years progressive document control experience based in the gulf region.Intermediate level of proficiency in Microsoft Word and Excel.Experience in project management software. preferredDemonstrates a high volume of production in a fast-paced environment.Stays keen with detail and is well organized.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Secretary: 2 years (Required)</li></ul>

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1909 document control coordinator jobs IN Dubai

Document Controller & Authority Approval Coordinator

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