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document control coordinator

MCA Associates

Document Controller &ndash; Site BasedRole:Location: UAE. Reports To: Resident Engineer Job Type: Full-Time, Site-Based Discipline: Construction Document Control Experience Level: Mid-Level Start Date: ImmediateRole Summary:We are seeking an organized and proactive Document Controller to manage the flow, storage, retrieval, and tracking of documents on a complex marine and coastal engineering construction project. The role involves working closely with the site engineering and supervision team to ensure that all project documentation is correctly managed, up to date, traceable, and in compliance with the client and project&rsquo;s document control procedures.Key Responsibilities:<ul><li>Establish and maintain an organized filing and tracking system for all incoming and outgoing project documentation, including construction submittals and correspondences.</li><li>Register, log, and distribute incoming documents to the relevant team members, consultants, and contractors.</li><li>Maintain up-to-date registers for submittals, transmittals, site instructions, and NCRs.</li><li>Ensure all revisions of documents are updated and superseded versions are archived appropriately.</li><li>Liaise with engineers and discipline leads to support timely review and approval of contractor submissions.</li><li>Ensure compliance with the project's Document Control Procedures and Document Numbering System.</li><li>Support Resident Engineer and site team with preparing daily logs, correspondence records, and filing of site communications.</li><li>Control document access and file permissions on digital platforms (e.g., SharePoint, Aconex).</li><li>Assist with the preparation of handover documentation, as-built records, and O&amp;M manuals.</li><li>Monitor and report outstanding responses or overdue documents.</li><li>Manage hard and soft copy documentation (scanning, printing, archiving).</li></ul>Minimum Qualifications &amp; Experience:<ul><li>Diploma or Bachelor's Degree in Business Administration, Engineering, or relevant discipline.</li><li>5+ years of experience as a Document Controller, including at least 2 years on construction projects.</li><li>Proficient in EDMS software such as SharePoint, Aconex, Procore, or equivalent.</li><li>Strong skills in MS Office (Word, Excel, Outlook) and PDF editing tools (e.g., Adobe Acrobat).</li><li>Excellent organizational skills and attention to detail.</li><li>Fluent in English (spoken and written).</li></ul>Desirable Skills:<ul><li>Understanding of construction submittals, and contract documentation.</li><li>Ability to prioritize, manage multiple deadlines, and work effectively under pressure.</li><li>Familiarity with ISO standards for document control (e.g., ISO 9001) is a plus.</li><li>Basic knowledge of site construction practices and terminology.</li></ul>What We Offer:&middot; Competitive salary.&middot; Career growth opportunities.<ul><li>Structured environment for professional development.</li><li>Opportunity to work on iconic marine infrastructure projects</li></ul>To Apply:Please send your CV and cover letter to info@mca-associates.com, quoting the reference DC-MAR25 in the subject line.Job Type: Full-time

Document Controller - Site Based

Gardinia Contracting

<div>
 
 The Document Controller is responsible for managing, organizing, and maintaining company and project documentation to ensure accuracy, compliance, and accessibility for all stakeholders.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Maintain and manage all important documents for the company and projects.
 </li>
 <li>
 Ensure that all documents are properly filed, stored, and accessible when needed.
 </li>
 <li>
 Control issuance, distribution, and receipt of all project-related documents (drawings, specifications, contracts, correspondence, etc.).
 </li>
 <li>
 Prepare and update document registers, logs, and trackers.
 </li>
 <li>
 Ensure that document numbering, revision control, and formatting are followed according to company/project standards.
 </li>
 <li>
 Review documents for accuracy and completeness before distributing.
 </li>
 <li>
 Coordinate with internal teams, contractors, and consultants for document submissions and approvals.
 </li>
 <li>
 Archive and maintain historical records of documentation for future reference.
 </li>
 <li>
 Generate reports on document status and communicate to the relevant stakeholders.
 </li>
 <li>
 Maintain confidentiality and security of sensitive documentation.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree / Diploma in Administration, Engineering, or a related field.
 </li>
 <li>
 Proven experience as a Document Controller, preferably in construction, engineering, or manufacturing industry.
 </li>
 </ul>
 
 
</div>

Document Controller

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
<div>Document Controller
</div><div><div><div><div><div><div><div><div><div>Dubai, UAE
Parsons is looking for an amazingly talented Document Controller to join our team! In this role you will get to establish and/or maintain filing systems, schedules, and records; file correspondence, reports, bulletins; log reports, and correspondence.
What You'll Be Doing :
<ul><li>Establish and/or maintain filing systems, schedules, and records; file correspondence, reports, bulletins; log reports, and correspondence.
</li><li>Process contractor submittals and Requests for Information (RFIs). You will also support and review contractor submittals for compliance with contract documents and logs responses.
</li><li>To assist in providing technical and administrative review of construction documents to confirm design intent, RFIs, and submittals comparison, and coordination between projects.
</li><li>Develop simple, clear, consistent file structures and implement controls to ensure that communication and work flow protocols are easily to follow. 
</li></ul> 
What Required Skills You'll Bring :
<ul><li>Bachelor's degree or diploma in related field
</li><li>Minimum 3 years of related work experience on a construction project
</li><li>Well versed in EDMS - Aconex software.
</li><li>Membership and/or certification in EMC (Enterprise Content Management) and/or ARMA (American Records Management Association) is preferred.
</li><li>Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.
</li><li>Excellent written and oral communication skills, and a thorough knowledge of industry practices and company policies and procedures are required.
</li><li>Must also possess a thorough knowledge of database concepts, project-related software, and the ability to train others in its use.
</li><li>Keys to your success will be your previous experience in providing document control on similar projects, your organizational skills and knowledge of Electronic Document Management Systems.
</li></ul></div></div></div></div></div></div></div></div></div>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

CHICAGO Maintenance & Construction

We are looking for an experienced MEP Document Controller to manage and organize all project documentation related to mechanical, electrical, and plumbing works.Responsibilities:<ul><li>Control and track MEP drawings, submittals, and correspondence.</li><li>Maintain document logs and ensure version control.</li><li>Coordinate with project teams for timely document flow.</li><li>Ensure compliance with QA/QC document control procedures.</li></ul>Requirements:<ul><li>Diploma or Degree with 3&ndash;5 years&rsquo; MEP document control experience.</li><li>Proficient in Aconex / SharePoint / EDMS and MS Office.</li><li>Excellent attention to detail and organizational skills.</li></ul>Job Types: Full-time, Permanent

Document Controller - MEP

Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a highly organised and detail-oriented Document Controller to join our team at our construction site in Dubai, United Arab Emirates. As a key member of our site operations, you will be responsible for managing and maintaining all project-related documentation, ensuring compliance with company standards and local regulatory requirements.<ul><li>
Establish and maintain an efficient document control system for all site-related materials, including drawings, correspondence, submittals, and reports</li><li>
Manage document flow between on-site teams, consultants, contractors, and local regulatory authorities</li><li>
Ensure timely distribution and tracking of all incoming and outgoing project documents</li><li>
Maintain up-to-date records of all document versions and approvals in both electronic and hard copy formats</li><li>
Review and verify document formats and metadata before submission to ensure compliance with client and authority requirements</li><li>
Generate document control reports for project reviews and audits</li><li>
Support site engineers and managers by retrieving, organising, and submitting necessary documentation</li><li>
Ensure confidentiality and security of sensitive project data</li><li>
Coordinate with IT and project teams to maintain document management systems</li><li>
Conduct regular audits to ensure documentation processes are followed effectively</li><li>
Collaborate with cross-functional teams to streamline document control processes and improve efficiency</li><li>
Adhere to site-specific safety protocols and procedures</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Administration or a related field</li><li>
Minimum of 5 years of experience as a Document Controller on construction projects in the UAE, with at least 3 years in a site-based role</li><li>
Strong knowledge of document control systems and best practices, particularly in construction site environments</li><li>
Proficiency in MS Office Suite (Word, Excel, Outlook), Adobe Acrobat, and document management platforms such as Aconex. Aconex experience is a must</li><li>
Familiarity with documentation protocols and submission procedures specific to construction sites</li><li>
Excellent organisational and time management skills, with the ability to prioritise tasks in a fast-paced environment</li><li>
Strong attention to detail with the ability to handle large volumes of documentation accurately</li><li>
Effective communication skills, both written and verbal, to interact with various stakeholders on-site</li><li>
Ability to work under pressure and meet tight deadlines in a dynamic construction site setting</li><li>
In-depth knowledge of construction industry documentation standards and site-specific requirements</li><li>
Fluency in English (written and spoken)</li><li>
Knowledge of local regulatory requirements in Dubai and the UAE</li><li>
Experience with site-specific document control processes and workflows</li><li>
Familiarity with construction site safety protocols and willingness to adhere to all safety guidelines</li><li>
Ability to work in a fast-paced, on-site environment, potentially in challenging weather conditions</li><li>
Collaborative mindset with the ability to work effectively in a team environment</li></ul> 

Additional Information 
The role will involve supporting multiple projects with Site visits across UAE.</div>

Document Controller - Site

Maestro Constructions

Job Title: Document Controller &ndash; ConstructionLocation: Dubai, UAEAbout Us: We are a leading construction company dedicated to delivering excellence in every project. We are currently seeking a detail-oriented and highly organized Document Controller / Project Administrator to support our management team and ensure efficient document control, administration, and coordination with clients, contractors, and consultants.Key Responsibilities:<ul><li>Provide administrative and project support to the Project Director, Project Managers, Engineers, and Team Leaders.</li><li>Manage document control processes, including logging, registering, archiving, and tracking all project documentation.</li><li>Prepare and forward business correspondence to clients, contractors, subcontractors, and vendors.</li><li>Prepare document transmittals, cover sheets, and compile specification documents as required.</li><li>Handle RFIs, material submittals, drawings, and correspondence in a structured project database system.</li><li>Ensure all records are properly dated, signed, distributed, and filed according to company procedures.</li><li>Maintain a user-friendly filing system (hard &amp; soft copies) for efficient document retrieval and tracking.</li><li>Support the project team in daily administrative tasks, including office operations and stationery supplies.</li><li>Control, track, and issue all project documentation including RFIs, IRs, NCRs, site instructions, change orders, shop drawings, submittals, payment certificates, and variations.</li><li>Maintain updated registers/logs of all documentation, including revisions, submissions, and delays.</li><li>Coordinate with the Accounts Department for billing updates and payment-related documentation.</li><li>Organize and participate in meetings, prepare agendas, and take minutes of meeting.</li><li>Prepare and update weekly and monthly project status reports for management and clients.</li><li>Liaise with banks, Dubai Authorities, and Government Agencies for project-related submissions.</li><li>Provide administrative and communication support to ensure smooth project execution.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Engineering, or a related field.</li><li>Proven experience as a Document Controller / Project Administrator in the construction industry (UAE experience preferred).</li><li>Strong knowledge of document control processes, project documentation, and correspondence handling.</li><li>Excellent organizational and multitasking skills with attention to detail.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and document control/project management systems.</li><li>Strong communication and interpersonal skills for coordination with clients, consultants, and contractors.</li><li>Ability to work under pressure and meet deadlines.</li></ul>What We Offer:<ul><li>Competitive salary package.</li><li>Professional career development and training opportunities.</li><li>Supportive and collaborative work environment.</li></ul>Job Type: Full-timeExperience:<ul><li>Construction: 3 years (Required)</li></ul>

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a highly organized and efficient Document Controller to join our team in Dubai, United Arab Emirates. The successful candidate will be responsible for managing, controlling, and maintaining all project documentation and ensuring compliance with company standards and procedures.<ul><li>
Establish and maintain a comprehensive document control system for all project-related documents</li><li>
Receive, log, and distribute incoming and outgoing documents in a timely manner</li><li>
Ensure all documents are properly filed, stored, and easily retrievable</li><li>
Maintain and update document registers, databases, and archives</li><li>
Implement and monitor document control procedures and workflows</li><li>
Assist in the preparation and distribution of reports, presentations, and other project-related materials</li><li>
Collaborate with project teams to ensure proper document version control and revision management</li><li>
Conduct regular audits to ensure compliance with document control procedures</li><li>
Train and support team members on document control processes and systems</li><li>
Assist in the implementation and maintenance of electronic document management systems</li></ul> 

Qualifications 
<ul><li>
Bachelor's Degree in Business Administration, Information Management, or related field</li><li>
10 years of experience in document control or similar role, preferably in construction, engineering, or related industries</li><li>
Proficiency in using EDMS system (Aconex) document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong knowledge of document control processes, best practices, and industry standards</li><li>
Excellent organizational and time management skills with a keen attention to detail</li><li>
Ability to work efficiently in a fast-paced environment and manage multiple priorities</li><li>
Strong communication and interpersonal skills</li><li>
Experience with database management and data entry</li><li>
Familiarity with filing and archiving systems</li><li>
Knowledge of relevant industry regulations and standards</li><li>
Ability to work independently and as part of a team</li><li>
Fluency in English; knowledge of Arabic is a plus</li></ul></div>

Document Controller - Design Office (Building Projects)

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1558 document control coordinator jobs IN Dubai

Document Controller - Site Based

Document Controller

Document Controller

Document Controller - MEP

Document Controller - Site

Document Controller

Document Controller - Design Office (Building Projects)