project coordinator

document controller

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hr coordinator

logistics coordinator

document control coordinator

ELSEWEDY ELECTRIC UAE

<div>
 
 
 
 Job Summary
 
 
 
 
 The Document Controller is responsible for the effective control, distribution, and archiving of all documents. The role ensures that accurate, approved, and up-to-date documentation is available to relevant stakeholders in compliance with company procedures.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Establish, implement, and maintain document control procedures for technical and project documentation.
 </li>
 <li>
 Receive, register, log, track, and distribute incoming and outgoing documents (drawings, specifications, calculations, method statements, reports, schedules, etc.).
 </li>
 <li>
 Ensure documents are correctly numbered, version-controlled, approved, and issued using agreed transmittal procedures.
 </li>
 <li>
 Coordinate with engineers, project managers, consultants, subcontractors, and clients to ensure timely document submissions and responses.
 </li>
 <li>
 Maintain document registers, revision histories, and transmittals in electronic and hard-copy formats.
 </li>
 <li>
 Monitor document status (submitted, under review, approved, revised, superseded) and ensure obsolete documents are withdrawn.
 </li>
 <li>
 Ensure compliance with Quality Management Systems (ISO) and project-specific document control requirements.
 </li>
 <li>
 Support internal and external audits by providing accurate and traceable documentation.
 </li>
 <li>
 Archive completed project documents in line with contractual and company retention policies.
 </li>
 <li>
 Maintain confidentiality and security of sensitive technical and commercial information.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Engineering, Business Administration, or a related field
 </li>
 <li>
 Minimum
 
 2&ndash;5 years
 
 of experience as a Document Controller in a technical environment
 </li>
 <li>
 Strong understanding of
 
 document control procedures
 
 </li>
 <li>
 Ability to maintain accurate records and ensure compliance with
 
 Quality Management Systems
 
 </li>
 </ul>
</div>

Document Controller

<div>Job Description 
We are seeking a highly organised and efficient Document Controller to join our team in Dubai. You will play a crucial role in managing and controlling project documentation for our construction and engineering initiatives.<ul><li>
Manage and maintain project documents using the document management system</li><li>
Ensure all project documentation is properly filed, indexed, and easily retrievable</li><li>
Review incoming and outgoing documents for completeness and accuracy</li><li>
Coordinate document distribution to relevant project stakeholders</li><li>
Track document revisions and maintain version control</li><li>
Generate regular reports on document status and project progress</li><li>
Assist in the development and implementation of document control procedures</li><li>
Liaise with project teams to ensure timely submission and processing of documents</li><li>
Provide training and support to team members on document control processes</li><li>
Maintain confidentiality and security of sensitive project information</li></ul> 

Qualifications 
<ul><li>
Proficiency in document management system</li><li>
Minimum 8 years of experience.</li><li>
Strong computer skills, including Microsoft Office suite</li><li>
Excellent organizational and filing skills with a keen attention to detail</li><li>
Proven ability to manage time effectively and prioritise tasks</li><li>
Outstanding written and verbal communication skills in English</li><li>
Previous experience in document control, preferably in construction or engineering projects</li><li>
Experience with electronic document management systems</li><li>
Bachelor's degree in Business Administration, Information Management, or related field (preferred)</li><li>
Knowledge of construction or engineering project documentation processes</li><li>
Ability to work effectively in a fast-paced, deadline-driven environment</li><li>
Strong problem-solving skills and proactive approach to work</li></ul></div>

CONIN International Consultants

Document ControllerLocation: Dubai, UAE5 Years ExperienceRole Description:CONIN is seeking a detail-oriented Document Controller with 5 years of professional experience to join our Dubai team. The successful candidate will be responsible for managing, organizing, and controlling project documentation to ensure efficient workflow, proper filing, and compliance with company and project standards.Key Responsibilities:<ul><li>Maintain and manage all project documents, including drawings, reports, contracts, and correspondence</li><li>Ensure proper version control and filing of documents</li><li>Coordinate with project teams to collect, distribute, and archive documentation</li><li>Maintain document registers and ensure all documents are up-to-date</li><li>Review and track incoming and outgoing documents for accuracy and completeness</li><li>Ensure compliance with company procedures and project requirements</li><li>Generate reports on document status and submission schedules</li><li>Assist with audits and quality control checks as required</li></ul>Required Skills &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree in Engineering, Business Administration, or related field</li><li>5 years of relevant experience as a Document Controller, preferably in construction, or engineering projects</li><li>Strong knowledge of document control systems and procedures</li><li>Proficient in Microsoft Office, SharePoint, or other document management software</li><li>Excellent organizational, attention to detail, and time management skills</li><li>Strong communication and coordination abilities</li></ul>Job Type: Full-timeWork Location: In person

RA International

<div>
 
 We are currently seeking an experienced Document Controller to support our projects on a remote working basis. Candidates must have a reliable home office setup and a stable internet connection and should hold a valid residence visa. Occasional on-site visits may be required, subject to project needs and prior coordination.
 
 
 
 
 
 
 
 ROLES AND RESPONSIBILITIES:
 
 
 
 <ul>
 <li>
 Establish and maintain a structured document control system for all project phases (design, submittals, procurement, construction, commissioning, and handover).
 </li>
 <li>
 Receive, review, file, and classify project documents, including drawings, specifications, contracts, reports, correspondence, RFIs, submittals, and change orders.
 </li>
 <li>
 Ensure proper version control and timely distribution of updated documents to relevant stakeholders (clients, consultants, contractors, internal teams).
 </li>
 <li>
 Maintain document logs and tracking sheets to monitor submissions, approvals, revisions, and due dates.
 </li>
 <li>
 Coordinate with consultants, contractors, and internal teams to collect and archive required project documentation; manage document handover at project milestones.
 </li>
 <li>
 Ensure compliance with institutional guidelines for document retention, formatting, security, and access control.
 </li>
 <li>
 Conduct monthly review audits to ensure all records are accurate and up to date, maintaining the integrity and reliability of project documentation.
 </li>
 <li>
 Support audit preparations and respond to document retrieval requests from internal or external auditors.
 </li>
 <li>
 Archive completed project documents and ensured proper handover to facilities or operations teams.
 </li>
 <li>
 Lead efforts to establish, document, and continuously improve the document control processes; provide training and onboarding for new users.
 </li>
 <li>
 Perform additional tasks as assigned by the line manager or project management team.
 </li>
 </ul>
 
 
 
 
 
 
 Competencies Required:
 
 
 
 
 
 <ul>
 <li>
 Document control practices in engineering and construction environments.
 </li>
 <li>
 Being flexible and able to adjust to changing project requirements and environments.
 </li>
 <li>
 Skilled in using document management systems (e.g., SharePoint, Autodesk Construction Cloud) and MS Office applications.
 </li>
 <li>
 Understanding of project lifecycles and related documentation (design, construction, procurement, commissioning).
 </li>
 <li>
 Familiarity with filing systems and electronic document management software (e.g. SharePoint, eCMS, Projnet or equivalent).
 </li>
 <li>
 Knowledge of standards for document classification, version control, and archival procedures.
 </li>
 <li>
 Accuracy and consistency in record-keeping.
 </li>
 <li>
 Confidentiality and integrity in handling sensitive information.
 </li>
 <li>
 Effective communication and coordination with multidisciplinary teams.
 </li>
 <li>
 Commitment to deadlines and structured workflow management. Proactive problem-solving and system-thinking to improve documentation processes.
 </li>
 <li>
 Document control practices in engineering and construction environments.
 </li>
 <li>
 Being flexible and able to adjust to changing project requirements and environments.
 </li>
 <li>
 Skilled in using document management systems (e.g., SharePoint, Autodesk Construction Cloud) and MS Office applications.
 </li>
 <li>
 Understanding of project lifecycles and related documentation (design, construction, procurement, commissioning).
 </li>
 <li>
 Familiarity with filing systems and electronic document management software (e.g. SharePoint, eCMS, Projnet or equivalent).
 </li>
 <li>
 Knowledge of standards for document classification, version control, and archival procedures.
 </li>
 <li>
 Accuracy and consistency in record-keeping.
 </li>
 <li>
 Confidentiality and integrity in handling sensitive information.
 </li>
 <li>
 Effective communication and coordination with multidisciplinary teams.
 </li>
 <li>
 Commitment to deadlines and structured workflow management.
 </li>
 <li>
 Proactive problem-solving and system-thinking to improve documentation processes.
 </li>
 </ul>
 
 
 
 
 "At RA, we want to create an inclusive workplace, where we embrace differences and diversity. We are always keen to see applications from individuals with different cultural, academic and professional backgrounds&rdquo;
 
 
 
 
 
 If this describes you, then apply now, your next big adventure awaits!
 
 
 
 
 
 For immediate consideration email an updated resume to
 
 career@raints.com
 
 
 
 
 
 
 
 Deliver. Regardless.
 
 
</div>

Gardinia Contracting

<div>
 
 The Document Controller is responsible for managing, organizing, and maintaining company and project documentation to ensure accuracy, compliance, and accessibility for all stakeholders.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Maintain and manage all important documents for the company and projects.
 </li>
 <li>
 Ensure that all documents are properly filed, stored, and accessible when needed.
 </li>
 <li>
 Control issuance, distribution, and receipt of all project-related documents (drawings, specifications, contracts, correspondence, etc.).
 </li>
 <li>
 Prepare and update document registers, logs, and trackers.
 </li>
 <li>
 Ensure that document numbering, revision control, and formatting are followed according to company/project standards.
 </li>
 <li>
 Review documents for accuracy and completeness before distributing.
 </li>
 <li>
 Coordinate with internal teams, contractors, and consultants for document submissions and approvals.
 </li>
 <li>
 Archive and maintain historical records of documentation for future reference.
 </li>
 <li>
 Generate reports on document status and communicate to the relevant stakeholders.
 </li>
 <li>
 Maintain confidentiality and security of sensitive documentation.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree / Diploma in Administration, Engineering, or a related field.
 </li>
 <li>
 Proven experience as a Document Controller, preferably in construction, engineering, or manufacturing industry.
 </li>
 </ul>
 
 
</div>

Globecon construction LLC

Document Management &amp; Control<ul><li>Establish, maintain, and update the document control system for the construction site. Desert Construction</li><li>Receive, register, distribute, and track all incoming and outgoing documents (drawings, contracts, specifications, RFIs, submittals). Dubai Job Center</li><li>Ensure strict version control so the latest approved drawings/documents are used. Stonehaven</li><li>Prepare and maintain document registers, transmittals, logs, and distribution lists. Dubai Job Center</li></ul>Coordination<ul><li>Distribute updated documents to internal and external stakeholders (project team, consultants, contractors, authorities). Desert Construction</li><li>Liaise with project teams to ensure timely approvals and document submissions. CareersInGulf.com</li><li>Support submission of documents to government portals (e.g., DDA, DM portal) as required for approvals. Dubai Job Center</li></ul>System &amp; Reporting<ul><li>Use construction document management systems (e.g., Aconex, Procore, EDMS). Desert Construction</li><li>Archive records (digital and physical) for audits, retrieval, and handover. CareersInGulf.com</li><li>Generate periodic status reports on document control activities. Dubai Job Center</li></ul>Job Type: Full-timePay: From AED4,000.00 per monthExperience:<ul><li>construction site DC: 3 years (Preferred)</li></ul>

Xad Technologies

<div>
 
 Job Description: Document Controller (Civil Projects)
 
 
 
 
 Company:
 
 XAD Technologies
 
 
 
 Location:
 
 UAE
 
 
 
 Joining:
 
 Immediate
 
 
 
 Salary:
 
 AED 4,000&ndash;5,000
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage, organize, and control all civil project documents and drawings
 </li>
 <li>
 Maintain proper document numbering, version control, and filing systems
 </li>
 <li>
 Coordinate with engineers, consultants, and site teams for document flow
 </li>
 <li>
 Ensure timely submission and retrieval of drawings, RFIs, MIRs, and reports
 </li>
 <li>
 Track approvals, revisions, and distribution of documents
 </li>
 <li>
 Maintain document registers and project records as per company SOPs
 
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Diploma or Bachelors degree (Civil Engineering preferred)
 </li>
 <li>
 Proven experience as a Document Controller in civil construction projects
 </li>
 <li>
 Proficient in MS Office and document management systems
 </li>
 <li>
 Ability to read and understand civil drawings and technical documents
 </li>
 <li>
 Immediate joiner preferred
 
 </li>
 </ul>
</div>

Document controller (Civil construction experience)

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Document controller (Civil construction experience)