project coordinator

sales coordinator

document controller

office manager

operations coordinator

document control coordinator

Omada Rail Systems

<div><ul><li>Design &amp; Engineering
</li></ul><ul><li>Permanent Contract
</li></ul><ul><li>Mid-Senior Level
</li></ul><ul><li>Dubai</li></ul></div>
 <div>About Us 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
About the Role 
Egis is seeking a highly organized, proactive, and technically proficient QA/QC Coordinator to lead and continuously enhance document control operations across major infrastructure programmes in the MESA region. This role goes beyond routine checking, Egis requires an expert capable of designing, implementing, configuring, and administering full EDMS/CDE ecosystems such as Bentley ProjectWise, Autodesk Construction Cloud (ACC), Aconex and SharePoint.
The Document Control Manager will collaborate closely with project managers, technical disciplines, and client representatives. This role ensures that workflows, approvals, submissions, and information exchange processes are secure, compliant, and aligned with Egis&rsquo; global best-practice standards.
Key Responsibilities<ul><li>
Establish, manage, and refine document control procedures, policies, and standards for capturing, storing, sharing, and distributing project information.</li><li>
Promote strong management practices and deliver training to project teams on document control systems, processes, and compliance requirements.</li><li>
Serve as the primary administrator for EDMS environments including ProjectWise, ACC Aconex and SharePoint.</li><li>
Configure metadata templates, folder structures, workflows, permissions, roles and automated approval processes.</li><li>
Create/deactivate users, manage access rights, and maintain secure permission groups.</li><li>
Develop project-specific workflows and automation rules aligned with engineering, construction and client requirements.</li><li>
Monitor system functionality and performance; troubleshoot issues and coordinate resolutions.</li><li>
Ensure EDMS platforms operate optimally across all project phases and teams.</li><li>
Maintain technical support documentation, user guides, and best-practice references.</li><li>
Ensure documentation complies with project standards, contractual requirements, as per ISO standards.</li><li>
Conduct internal compliance audits and issue reports identifying risks, gaps and corrective actions.</li><li>
Oversee the full lifecycle of project submissions including drawings, RFIs, technical submittals, permits, change requests, NCRs, TQs and other deliverables.</li><li>
Track submission deadlines, expedite overdue items and coordinate reviews with all stakeholders. Maintain high accuracy of logs, registers and audit trails.</li><li>
Prepare weekly and monthly dashboards, KPIs and compliance metrics.</li><li>
Review and validate project data, ensuring accuracy across all registers and reporting tools.</li><li>
Maintain organised digital and hard-copy archives aligned with retention schedules.</li><li>
Oversee document close-out, handover deliverables and record packages (O&amp;M manuals, as-builts, asset information models, etc.).</li></ul> 
What do we need from you 
<ul><li>
Bachelor&rsquo;s degree in Information Management, Engineering, Construction Management or related field.</li><li>
Additional certifications in Document Control, Information Management (ISO 19650), or EDMS tools are an advantage.</li><li>
8&ndash;10+ years&rsquo; experience in document control for large-scale engineering or construction projects.</li><li>
Strong track record developing, implementing and managing EDMS/CDE solutions across multiple contracts and stakeholders.</li><li>
Advanced proficiency in ProjectWise, ACC, Aconex, SharePoint</li><li>
Strong knowledge of ISO standards</li><li>
Experience preparing audit records, compliance documentation and workflow SOPs.</li><li>
Thorough understanding of file naming conventions, revision control and metadata frameworks.</li><li>
Excellent communication, coordination and stakeholder-management skills.</li><li>
Strong analytical mindset with high attention to detail and accuracy.</li><li>
Familiarity with local project delivery requirements, regulatory frameworks and client expectations.</li><li>
Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).</li></ul></div>

QA/QC Coordinator - Infrastructure Design

Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
Egis is seeking a highly organized, proactive, and technically proficient QA/QC Coordinator to lead and continuously enhance document control operations across major infrastructure programmes in the MESA region. This role goes beyond routine checking, Egis requires an expert capable of designing, implementing, configuring, and administering full EDMS/CDE ecosystems such as Bentley ProjectWise, Autodesk Construction Cloud (ACC), Aconex and SharePoint.
The Document Control Manager will collaborate closely with project managers, technical disciplines, and client representatives. This role ensures that workflows, approvals, submissions, and information exchange processes are secure, compliant, and aligned with Egis&rsquo; global best-practice standards.
Key Responsibilities<ul><li>
Establish, manage, and refine document control procedures, policies, and standards for capturing, storing, sharing, and distributing project information.</li><li>
Promote strong management practices and deliver training to project teams on document control systems, processes, and compliance requirements.</li><li>
Serve as the primary administrator for EDMS environments including ProjectWise, ACC Aconex and SharePoint.</li><li>
Configure metadata templates, folder structures, workflows, permissions, roles and automated approval processes.</li><li>
Create/deactivate users, manage access rights, and maintain secure permission groups.</li><li>
Develop project-specific workflows and automation rules aligned with engineering, construction and client requirements.</li><li>
Monitor system functionality and performance; troubleshoot issues and coordinate resolutions.</li><li>
Ensure EDMS platforms operate optimally across all project phases and teams.</li><li>
Maintain technical support documentation, user guides, and best-practice references.</li><li>
Ensure documentation complies with project standards, contractual requirements, as per ISO standards.</li><li>
Conduct internal compliance audits and issue reports identifying risks, gaps and corrective actions.</li><li>
Oversee the full lifecycle of project submissions including drawings, RFIs, technical submittals, permits, change requests, NCRs, TQs and other deliverables.</li><li>
Track submission deadlines, expedite overdue items and coordinate reviews with all stakeholders. Maintain high accuracy of logs, registers and audit trails.</li><li>
Prepare weekly and monthly dashboards, KPIs and compliance metrics.</li><li>
Review and validate project data, ensuring accuracy across all registers and reporting tools.</li><li>
Maintain organised digital and hard-copy archives aligned with retention schedules.</li><li>
Oversee document close-out, handover deliverables and record packages (O&amp;M manuals, as-builts, asset information models, etc.).</li></ul> 

Qualifications 
<ul><li>
Bachelor&rsquo;s degree in Information Management, Engineering, Construction Management or related field.</li><li>
Additional certifications in Document Control, Information Management (ISO 19650), or EDMS tools are an advantage.</li><li>
8&ndash;10+ years&rsquo; experience in document control for large-scale engineering or construction projects.</li><li>
Strong track record developing, implementing and managing EDMS/CDE solutions across multiple contracts and stakeholders.</li><li>
Advanced proficiency in ProjectWise, ACC, Aconex, SharePoint</li><li>
Strong knowledge of ISO standards</li><li>
Experience preparing audit records, compliance documentation and workflow SOPs.</li><li>
Thorough understanding of file naming conventions, revision control and metadata frameworks.</li><li>
Excellent communication, coordination and stakeholder-management skills.</li><li>
Strong analytical mindset with high attention to detail and accuracy.</li><li>
Familiarity with local project delivery requirements, regulatory frameworks and client expectations.</li><li>
Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).</li></ul></div>

Azizi Developments

<div>
 Key Responsibilities:Maintain and manage all incoming and outgoing project documents in line with company standards and project requirements.Ensure all documents are properly formatted, reviewed, approved, and distributed to relevant stakeholders.Create and maintain document control logs, registers, and filing systems (both electronic and hard copy).Track document revisions, submissions, and approvals using document control software or manual logs.Manage correspondence, transmittals, and submittals between consultants, contractors, and clients.Ensure timely retrieval of information and version control to prevent document duplication or data loss.Support project teams by ensuring access to current and approved drawings, specifications, and reports.Coordinate with various departments to ensure consistent document management practices.Prepare reports on document control status and ensure compliance with ISO and QA/QC documentation standards.Archive project documents upon completion as per company policy.Qualifications and Experience:Diploma or Bachelor&rsquo;s Degree in Administration, Engineering, or a related field.Minimum of 5 years of experience as a Document Controller in the UAE, preferably within the construction or consulting industry.Strong knowledge of document control processes and systems (Aconex, Primavera Contract Management, or similar DMS software).
</div>

Document Controller

GBH International Group

We are looking for a skilled Document Controller with proven experience in Aconex software to join our contracting team. The successful candidate will be responsible for maintaining, organizing, and controlling project documentation to ensure smooth workflow and compliance with company and client standards.Key Responsibilities:<ul><li>Manage and control project documents through Aconex DMS.</li><li>Register, log, distribute, and track project documentation.</li><li>Ensure accurate filing, numbering, and version control of documents.</li><li>Support project managers, engineers, and site teams with updated information.</li><li>Monitor document approvals and ensure timely submission to stakeholders.</li><li>Maintain confidentiality and ensure compliance with company document control procedures.</li></ul>Requirements:<ul><li>Proven experience with Aconex software (mandatory).</li><li>Minimum 3&ndash;5 years&rsquo; experience as a Document Controller in the contracting/construction industry.</li><li>Strong knowledge of document management systems, standards, and workflows.</li><li>Proficiency in MS Office applications.</li><li>Excellent organizational and communication skills.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,000.00 per month

Document Controller (Aconex Software Experience)

IIQAF

<div><h3 class="jobSectionHeader">Description</h3>
We are seeking a highly organized and detail-oriented Document Controller to join our esteemed team in the Hospital &amp; Health Care industry. In this vital role, you will be responsible for managing, organizing, and overseeing the documentation processes within our facility, ensuring that all records are handled in compliance with regulations and industry standards. Your expertise in document control will contribute to the efficient operation of our health care services, facilitating the accessibility and integrity of critical information.
<h3 class="jobSectionHeader">Responsibilities</h3>
<ul><li>Receive, review, and register incoming documents, ensuring accuracy and completeness.</li><li>
Maintain and update document control databases, filing systems, and tracking logs.</li><li>
Coordinate the distribution of documents to relevant departments and personnel.</li><li>
Manage document revisions and ensure obsolete documents are properly archived or disposed of.</li><li>
Support internal and external audits by providing required documentation promptly.</li><li>
Collaborate with cross-functional teams to ensure document compliance with healthcare standards and regulations.</li><li>
Assist in developing and implementing document control procedures and best practices.</li><li>
Train staff on document control processes when necessary.</li></ul>
<h3 class="jobSectionHeader">Requirements</h3>
<ul><li>Proven experience as a Document Controller, preferably within the healthcare or hospital industry.</li><li>
Strong knowledge of document management systems and electronic filing.</li><li>
Familiarity with healthcare regulations, quality standards, and compliance requirements.</li><li>
Excellent organizational skills with strong attention to detail.</li><li>
Proficient in MS Office Suite and document control software.</li><li>
Ability to handle confidential information with integrity and discretion.</li><li>
Effective communication skills and ability to work collaboratively in a team environment.</li><li>
High school diploma or equivalent required; relevant certifications or training in document control or healthcare administration are a plus.</li></ul>
<h3 class="jobSectionHeader">Qualifications</h3>
<ul><li>Minimum 2 years of experience in document control or related administrative roles.</li><li>
Experience in the Hospital &amp; Health Care sector is highly desirable.</li><li>
Knowledge of ISO standards or healthcare accreditation processes is an advantage.</li></ul>
<h3 class="jobSectionHeader">Benefits</h3>
<ul><li>Competitive salary and comprehensive benefits package.</li><li>
Opportunity to contribute to impactful healthcare projects.</li><li>
Supportive and inclusive work environment.</li><li>
Professional development and training opportunities.</li><li>
Work with a dedicated team committed to quality and patient care excellence.</li></ul></div>

Al Khayyat Investments (AKI)

<div>
 
 
 JOB PURPOSE:
 
 
 
 GCL is looking to hire a Document Controller who will be responsible for managing, organizing, and controlling all project-related documents and records to ensure compliance with company and project requirements. The Document Controller supports project teams by maintaining accurate documentation for approvals, revisions, and audits, ensuring effective communication and document flow across all stakeholders.
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 <ul>
 <li>
 Receive, register, and distribute all incoming and outgoing project documents.
 </li>
 <li>
 Maintain and update document control systems, including electronic and physical filing systems.
 </li>
 <li>
 Ensure all documents are properly formatted, version-controlled, and meet company and project standards.
 </li>
 <li>
 Track document revisions, approvals, and submissions in accordance with project timelines.
 </li>
 <li>
 Coordinate with internal teams, consultants, and contractors for document submissions, reviews, and approvals.
 </li>
 <li>
 Prepare and maintain logs and reports on document status, distribution, and outstanding actions.
 </li>
 <li>
 Assist in internal and external audits, ensuring compliance with company procedures and quality standards.
 </li>
 <li>
 Manage document archiving, retrieval, and security to ensure data integrity and confidentiality.
 </li>
 <li>
 Support project close-out documentation and handover requirements.
 </li>
 </ul>
 
 
 
 
 
 EXPERIENCE &amp; QUALIFICATION:
 
 
 <ul>
 <li>
 
 Minimum Qualification:
 
 Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field.
 </li>
 <li>
 
 Minimum Experience:
 
 3&ndash;5 years of experience as a Document Controller, preferably in the construction, engineering, or architectural industry.
 </li>
 </ul>
 
 
 
 
 
 SKILLS, KNOWLEDGE &amp; ABILITIES:
 
 
 <ul>
 <li>
 
 Job Specific:
 
 </li>
 <li>
 Proficiency in document management systems and software (e.g., Aconex, SharePoint, or similar).
 </li>
 <li>
 Strong understanding of document control processes, project documentation standards, and version control.
 </li>
 <li>
 Ability to handle confidential and sensitive information securely.
 </li>
 <li>
 Familiarity with project documentation requirements in design and construction environments.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Generic Skills:
 
 </li>
 <li>
 Excellent organizational and time management abilities.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Effective communication and interpersonal skills for coordination across departments.
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, Outlook).
 </li>
 <li>
 Ability to work under pressure and meet tight deadlines.
 </li>
 </ul>
</div>

Gladius Investments and Development

Job Description &ndash; Personal Assistant / Document Controller (Female)Industry: Fit-out / Interior Design Location: UAEOnly FemaleSummaryWe need a Female Personal Assistant / Document Controller with experience in Fit-out / Interior Design to support management and handle project documentation.Responsibilities<ul><li>Assist management with scheduling, meetings, and daily coordination.</li><li>Manage project documents: drawings, submittals, RFIs, contracts, logs.</li><li>Maintain organized filing systems and ensure version control.</li><li>Draft emails, prepare reports, and follow up on tasks.</li><li>Coordinate with clients, suppliers, and internal teams.</li></ul>Requirements<ul><li>2&ndash;5 years&rsquo; experience as PA / Document Controller in Fit-out / Interior Design.</li><li>Strong communication and organizational skills.</li><li>Proficient in MS Office and document control systems.</li><li>Well-presented, detail-oriented, and able to multitask.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,500.00 per month

Explore 2412+ Document control coordinator in Dubai this December. Find roles across top companies and apply now to boost your career.

2412 document control coordinator jobs IN Dubai

QA/QC Coordinator - Infrastructure Design

QA/QC Coordinator - Infrastructure Design

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