administrative assistant

qa/qc engineer

sales coordinator

construction manager

project coordinator

document control coordinator

IMEP Engineering and Contracting

IMEP Engineering and Contracting LLC is looking for a highly experienced and proactive MEP Coordinator / Document Controller to join our growing team.The ideal candidate must have strong experience in the UAE or GCC construction industry, especially in airport projects and should be capable of handling responsibilities independently without close supervision. We are looking for someone who is knowledgeable forward-thinking and able to make decisions that contribute positively to the company and project success.Key Responsibilities<ul><li>Coordinate all MEP-related activities on site</li><li>Manage and control project documents, drawings and submissions</li><li>Ensure proper implementation of site procedures, rules and regulations</li><li>Coordinate effectively with engineers, consultants, subcontractors and project teams</li><li>Monitor project progress and support timely completion of works</li><li>Maintain accurate records and documentation</li><li>Identify issues proactively and provide practical solutions</li><li>Support project execution to achieve better project results and company goals</li></ul>Requirements<ul><li>Minimum several years of experience in UAE or GCC construction projects</li><li>Strong experience as an MEP Coordinator and/or Document Controller</li><li>Airport project experience is mandatory</li><li>Excellent communication and coordination skills</li><li>Ability to work independently with minimal supervision</li><li>Strong knowledge of site procedures, documentation processes and construction standards</li><li>Problem-solving mindset and decision-making ability</li><li>Advanced thinking and strong sense of responsibility</li></ul>Preferred Skills<ul><li>Good organizational and multitasking abilities</li><li>Knowledge of construction documentation systems</li><li>Strong teamwork and leadership qualities</li><li>Ability to work under pressure and meet deadlines</li></ul>Pay: AED4,000.00 per monthApplication Question(s):<ul><li>ARE YOU READY TO JOIN IMMEDIATELY ?</li></ul>Work Location: In person

MEP Coordinator / Document Controller

Perfect Technical Works & Landscaping LLC

Responsibilities of the PositionThe position has the following responsibilities:<ul><li>Establish and maintain an effective document control system for all company and project documentation.</li><li>Manage the creation, review, distribution, tracking, filing, and archiving of project documents in both physical and digital formats.</li><li>Ensure all incoming and outgoing documents are properly recorded, controlled, and distributed to relevant departments and stakeholders.</li><li>Prepare, review, and maintain material submittals, technical submittals, method statements, RFIs, shop drawings, and Operation &amp; Maintenance manuals.</li><li>Coordinate with Project Managers, Site Engineers, QS, Procurement, and BDM teams regarding documentation requirements and project correspondence.</li><li>Maintain document revision control and ensure all records are updated with the latest approved versions.</li><li>Prepare project reports, logs, trackers, transmittals, and document status reports as required.</li><li>Attend project meetings, prepare minutes of meetings (MOM), and ensure proper circulation and acknowledgment from concerned parties.</li><li>Monitor compliance with company procedures and project documentation standards.</li><li>Organize and label project files and ensure proper classification and retrieval of records.</li><li>Support tender and quotation processes by coordinating documentation with QS and BDM departments.</li><li>Maintain confidentiality and security of sensitive company and project information.</li><li>Supervise and guide junior document controllers and administrative staff when required.</li><li>Coordinate with consultants, contractors, suppliers, and external stakeholders for project documentation and approvals.</li><li>Ensure all project records are maintained in accordance with company policies and audit requirements.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Project Management, or a related field.</li><li>Minimum 5&ndash;7 years of proven UAE experience as a Document Controller, preferably in landscaping, construction, or engineering industries.</li><li>Strong knowledge of document control procedures, project documentation, and construction workflows.</li><li>Experience handling large-scale project documentation and coordination with multiple departments.</li><li>Proficiency in MS Office, particularly Excel and Word.</li><li>Experience with document management systems and project management software is an advantage.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Excellent typing, editing, and document formatting abilities.</li><li>High attention to detail and ability to work under pressure with strict deadlines.</li><li>Familiarity with UAE construction documentation standards and procedures.</li><li>Ability to maintain confidentiality and handle sensitive information professionally.</li></ul>Job Type: Full-timeWork Location: In person

Document Controller

Obras Contracting LLC

Job Description:We are seeking an experienced Document Controller to join our team. The ideal candidate will have a strong background in document management within the construction industry, particularly in the UAE. This role is crucial for ensuring that all project documentation is accurate, up-to-date, and easily accessible to all stakeholders.Responsibilities:<ul><li>Manage and maintain all project documentation, including drawings, specifications, contracts, and reports.</li><li>Ensure that all documents are properly filed, archived, and easily retrievable.</li><li>Coordinate with project managers, engineers, and other team members to ensure document control procedures are followed.</li><li>Review and update documents for accuracy and compliance with company standards.</li><li>Track and manage document revisions and ensure that the latest versions are distributed to relevant parties.</li><li>Assist in the preparation of project documentation for audits and inspections.</li><li>Develop and implement document control procedures and policies to ensure consistency and compliance across all projects.</li><li>Liaise with clients, subcontractors, and suppliers to ensure timely receipt and distribution of documents.</li><li>Ensure that all project documentation is in compliance with legal and regulatory requirements.</li><li>Conduct regular audits of document control processes and systems to identify areas for improvement.</li><li>Support the project team in the preparation of tender documents and proposals.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED4,000.00 per monthExperience:<ul><li>Contracting: 2 years (Preferred)</li><li>Document controller: 2 years (Preferred)</li></ul>Work Location: In person

1. Document Management &amp; Organization<ul><li>Organize, store, and maintain all project documentation including contracts, drawings, proposals, specifications, and correspondence</li><li>Maintain structured filing systems (digital and physical) for easy retrieval and reference</li><li>Ensure proper categorization and version control of all project documents</li></ul>2. Document Control Process Implementation<ul><li>Implement and maintain standardized document control procedures</li><li>Ensure all documentation follows company policies and industry standards</li><li>Monitor and improve document workflow processes for efficiency and accuracy</li></ul>3. Data Entry &amp; Record Maintenance<ul><li>Enter and update project-related data into internal systems and databases</li><li>Maintain accurate logs of all incoming and outgoing documents</li><li>Track document distribution, approvals, and revisions</li></ul>4. Quality &amp; Compliance Control<ul><li>Review documents for accuracy, completeness, and compliance with company standards</li><li>Ensure all project documentation meets regulatory and contractual requirements</li><li>Monitor deadlines for document submissions and approvals</li></ul>5. Coordination &amp; Communication<ul><li>Coordinate with project managers, engineers, procurement, and site teams for document exchange</li><li>Serve as the focal point for documentation-related queries and support</li><li>Ensure timely circulation of updated drawings and project revisions to relevant stakeholders</li></ul>6. Version Control &amp; Tracking<ul><li>Track document revisions and ensure latest versions are always available to teams</li><li>Maintain a clear record of changes, updates, and approvals</li><li>Prevent use of outdated documents across project sites</li></ul>7. Reporting &amp; Administration<ul><li>Generate reports on document status, compliance, and pending approvals as required by management</li><li>Support management with documentation audits and tracking summaries</li><li>Assist in improving document management best practices across projects</li></ul>Requirements<ul><li>Proven experience as a Document Controller or in administrative roles within construction or landscaping projects</li><li>Strong organizational skills with excellent attention to detail</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and document management systems</li><li>Strong communication and interpersonal skills</li><li>Ability to manage multiple tasks and deadlines effectively</li><li>Ability to work independently and coordinate with multiple departments</li><li>Knowledge of construction documentation processes is an advantage</li></ul>Job Type: Full-timePay: From AED1.00 per monthWork Location: In person

Required Document Controller

HAO ARCHITECTURAL & ENGINEERING CONSULTANCY

HAOarchitect is an elite, internationally recognized architectural and engineering consultancy specializing in the design, engineering, and comprehensive site supervision of landmark, high-rise, and ultra-premium mixed-use developments. Operating across fast-growing luxury markets, we bridge avant-garde architectural vision with flawless engineering execution.At HAOarchitect, we leverage advanced digital project management infrastructure to maintain complete site transparency, rigorous quality control, and tight schedule adherence. To support our commitment to flawless execution, we are seeking a meticulous, highly organized Document Controller to serve as the central information gatekeeper for our elite construction supervision team.Position SummaryThe Document Controller will manage the entire lifecycle of project information and technical communications on-site. Landmark high-rise and ultra-premium mixed-use developments demand total precision; this role ensures that thousands of architectural drawings, structural schemas, requests for information (RFIs), and Electrical/ELV submittals are flawlessly registered, tracked, and distributed. You will act as the single source of truth, enforcing rigid quality control protocols to eliminate the use of obsolete designs, maintain strict contract compliance, and guarantee a seamless, auditable record for project handover.Key Responsibilities1. Master Data &amp; Transmittal Management<ul><li>Control Logistics: Register, track, and log all incoming and outgoing project documents, correspondence, submittals, and material samples.</li><li>Issue Transmittals: Generate formal, legally binding transmittals for every exchange of information between HAOarchitect, developers, and contractors.</li><li>Maintain the MDR: Ownership of the Master Document Register (MDR) to provide real-time visibility into the status of all engineering packages.</li><li>Archiving: Build and maintain highly indexed, easily retrievable digital frameworks alongside structured physical file records.</li></ul>2. Quality Control &amp; Revision Safeguarding<ul><li>Gatekeeping: Audit incoming files to ensure strict adherence to HAOarchitect naming, numbering, and metadata protocols.</li><li>Revision Control: Track blueprint alterations and ensure that outdated or superseded drawings are instantly recalled and removed from site use.</li><li>Submittal Verification: Check documents for correct revisions, necessary professional engineering stamps, and authorized signatures before archiving.</li><li>Enforce Compliance: Reject non-compliant, poorly formatted, or incomplete submission packages, returning them directly to the contractor.</li></ul>3. Site Coordination<ul><li>Change Tracking: Log, distribute, and track Site Clarification Notes, Variation Orders, and architectural design modifications instantly..</li><li>Status Reporting: Generate detailed weekly and monthly tracking matrices highlighting open RFIs, delayed submittals, and pending consultant reviews.</li></ul>Required Qualifications &amp; SkillsEducation &amp; Experience<ul><li>Education: Bachelor's degree or professional certificate in Information Management preferred.</li><li>Experience: Minimum 3&ndash;5 years of dedicated document control experience on large-scale high-rise or premium mixed-use projects.</li></ul>Systems &amp; Technical Skills<ul><li>Software: Expert level usage of Microsoft Excel (for tracking registers) and Adobe Acrobat Professional (for digital stamping and hyperlinking).</li><li>Technical Literacy: Basic understanding of architectural &amp; engineering revision workflows.</li></ul>Soft Skills<ul><li>Precision: Elite attention to detail with zero tolerance for administrative or filing errors.</li><li>Communication: Strong, authoritative verbal and written English communication skills.</li><li>Agility: Ability to manage tight deadlines and handle high volumes of data in a fast-paced site environment.</li></ul>Application Question(s):<ul><li>Experience on Construction Project</li></ul>License/Certification:<ul><li>Dubai Driving Licence (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Document Controller (Construction)

Dubai Limited Investment

Requirements<ul><li>Preferablly 2+Years of experience as a Document Controller in Construction Industry.</li><li>Excellent Skills in Excel</li><li>Knowledge in using SAP,ERP softwares</li><li>Copy, scan and store documents</li><li>Check for accuracy and edit files, like contracts</li><li>Review and update technical documents (e.g. manuals and workflows)</li><li>Distribute project-related copies to internal teams</li><li>File documents in physical and digital records</li><li>Retrieve files as requested by employees and clients</li><li>Manage the flow of documentation within the organization</li><li>Maintain confidentiality around sensitive information and terms of agreement</li><li>Prepare ad-hoc reports on projects as needed</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Document Controller from Construction Background

Boehringer Ingelheim

<div>We are IMETA
ROPU IMETA is a Regional Operating Unit consisting of 6 mid-sized Operating Units: India, Turkey, Southern Africa (South Africa &amp; Sub Sahara Africa) Northeast &amp; West Africa, Near East &amp; UAE, Saudi Arabia, Gulf &amp; East Africa (SAGEA).
 
IMETA is home to more than 47 nationalities. We are a myriad of color and culture and embracing this diversity is one of our greatest opportunities.
 
We are a powerhouse of talent, and we work together to ensure that we grow, nurture, and retain our talent. Uniting and working together is the key to our success. 
The Opportunity
Are you an experienced professional who wants to be part of a truly innovative and revolutionary team! Join us if you want to make the difference. 
We are hiring a Regional Clinical Trial Coordinator (CTC), based in Dubai. The position reports directly to the Regional Site Quality and compliance and Feasibility Manager IMETA 
 
The CTC is a member of the regional trial team and is responsible to provide operational expertise and support to the trial team. The CTC is assigned to support the Clinical Trial Manager at Regional trial level, in all administrative tasks during the trial life cycle, including aspects of Trial Master File management and document management and in Clinical Trial Management System updates, among others. 
 
Additionally, CTC closely collaborates with the trial team and ensures that all trial related activities are done on time and according to SOPs, guidelines and internal and external standards.
This role is offered on a fixed-term contract and will be engaged through a third-party outsourcing partner. 
Tasks &amp; Responsibilities:
<ul><li>Leads Trial Document Framework (TMF) &amp; Document management and completion
</li><li>Accountable for vendor related activities, vendor set-up, system access and training, account and report requests
</li><li>Responsible for management of meeting minutes of Trial Level Meetings
</li><li>Accountable for Clinical Trial Management System update and maintenance
</li><li>Support trial team in audits &amp; inspection and CAPA management 
</li></ul>Requirements:
<ul><li>Bachelors in Life Sciences
</li><li>Master&rsquo;s degree will be a plus
</li><li>Minimum 1 year of experience in Clinical Trial administration within pharmaceuticals / CRO
</li></ul><ul><li>Excellent knowledge in VEEVA systems
</li><li>Business fluent in English in its oral and written form
</li><li>Knowledge of additional languages within the region is a plus
</li><li>Should be based in Dubai, with a valid UAE resident visa 
</li></ul>What&rsquo;s Next?
We are looking forward to receiving your application! We will then have a look at your profile. If we see a match, we will invite you for a screening interview. 
Screening:
To comply with applicable export control laws, Boehringer Ingelheim periodically screens business relations (including job applicants) against sanctioned party lists (&ldquo;SPL&rdquo;). These checks may be performed by Boehringer Ingelheim or by any of its Affiliates. You acknowledge that Boehringer Ingelheim and/or its Affiliates will screen you against SPL and that for this purpose your personal data may be processed in relevant databases, including databases of third-party vendors that perform SPL screening for or on behalf of Boehringer Ingelheim or its affiliates which may be located or accessible outside the EU. Boehringer Ingelheim is committed to ensuring an adequate level of protection of your personal data.</div>

Clinical Trial Coordinator

Explore 963+ Document control coordinator in Dubai this June. Find roles across top companies and apply now to boost your career.

963 document control coordinator jobs In Dubai

MEP Coordinator / Document Controller

Document Controller

Document Controller

Required Document Controller

Document Controller (Construction)

Document Controller from Construction Background

Clinical Trial Coordinator