office administrator

office assistant

project manager

admin assistant

project coordinator

document control manager

Rizan Jewellery LLC

Location: Dubai, Abu Dhabi, UAE Department: Compliance Employment Type: Full-TimeAbout the RoleWe are looking for a highly organized and detail-oriented Document Control Assistant to join our Compliance team in a leading bullion trading company.The ideal candidate will be responsible for managing, organizing, and maintaining compliance and operational documents to ensure records are accurate, secure, and readily available for business operations, regulatory compliance, and audit requirements.Key Responsibilities<ul><li>Collect and maintain documents from customers, suppliers, banks, logistics providers, and other business partners.</li><li>Scan, upload, organize, file, and archive both physical and electronic documents.</li><li>Maintain compliance records, including KYC, AML, customer due diligence, trade, and regulatory documentation.</li><li>File and manage invoices, receipts, payment vouchers, debit notes, credit notes, and other supporting documents.</li><li>Monitor document validity and follow up on missing, incomplete, or expired documents.</li><li>Maintain structured filing systems and document registers for quick retrieval.</li><li>Support internal and external audits by providing required documentation.</li><li>Coordinate with Compliance, Finance, Operations, and Trading teams to ensure proper document control.</li><li>Maintain strict confidentiality of company and client information.</li><li>Ensure compliance with company policies, regulatory requirements, and document retention procedures.</li></ul>Requirements<ul><li>Higher Secondary Certificate (12th Grade) or equivalent.</li><li>0&ndash;2 years of experience in document control, administration, records management, or a similar role. Freshers with strong organizational skills are encouraged to apply.</li><li>Basic proficiency in Microsoft Office (Word, Excel, and Outlook).</li><li>Strong organizational and time management skills.</li><li>Excellent attention to detail and accuracy.</li><li>Good communication and follow-up skills.</li><li>Ability to handle confidential information with professionalism.</li></ul>Preferred Qualifications<ul><li>Previous experience in a compliance, banking, financial services, bullion, logistics, or corporate environment.</li><li>Familiarity with KYC, AML, or document management processes will be an added advantage.</li></ul>What We Offer<ul><li>Competitive salary.</li><li>Opportunity to work with a growing organization in the bullion trading industry.</li><li>Professional learning and career development opportunities.</li><li>Supportive and collaborative work environment.</li></ul>If you are organized, detail-oriented, and enjoy working with documentation and compliance processes, we encourage you to apply.Work Location: In person

Document Control Assistant

MOBIKING PHONES FZCO

Job Title: Document ControllerLocation: Dubai, UAE Company: Mobiking Phones FZCOJob SummaryWe are looking for a Document Controller to join our team. The ideal candidate should be organized, detail-oriented, and have good knowledge of Microsoft Excel and Microsoft Word. The role also includes supporting the HR and Administration department with day-to-day operations. Freshers with good computer skills and a willingness to learn are welcome to apply.Key Responsibilities<ul><li>Maintain and organize company documents and records.</li><li>Prepare and update documents using Microsoft Excel and Word.</li><li>Handle filing, scanning, printing, and document archiving.</li><li>Ensure all documents are properly maintained and easily accessible.</li><li>Coordinate with different departments for document collection and submission.</li><li>Provide administrative support for daily office operations.</li><li>Assist the HR department with documentation, employee records, and other HR-related administrative tasks.</li><li>Perform other administrative duties as assigned.</li></ul>Requirements<ul><li>Good knowledge of Microsoft Excel and Microsoft Word.</li><li>Basic computer skills.</li><li>Good communication and organizational skills.</li><li>Strong attention to detail.</li><li>Ability to manage multiple tasks.</li><li>Freshers are welcome to apply.</li><li>Previous experience as a Document Controller, Administrator, or HR Assistant is an advantage.</li></ul>How to ApplyEmail: hr@mobikingfzco.com Contact: +971 52 102 8406 No calls, Kindly Share your CV on WhatsApp or email.Work Location: In person

Document Controller

Ralshypermarket

The Admin Assistant &ndash; Electromechanical will provide administrative and clerical support to the Electromechanical division, ensuring smooth day-to-day operations. The role involves handling documentation, coordinating with internal teams, managing records, and supporting project and maintenance activities.Key Responsibilities:<ul><li>Provide administrative support to the Electromechanical department, including filing, documentation, and correspondence.</li><li>Prepare, review, and maintain reports, project records, and technical documents.</li><li>Assist in scheduling meetings, preparing minutes, and following up on action points.</li><li>Maintain and update databases, contracts, and vendor/contractor records.</li><li>Support procurement activities by preparing requests, quotations, and follow-ups.</li><li>Coordinate with engineers, technicians, and external vendors for project-related activities.</li><li>Handle office communication, including emails, phone calls, and inquiries.</li><li>Assist with timesheets, attendance, and manpower allocation records.</li><li>Ensure compliance with company policies and maintain confidentiality of sensitive information.</li><li>Perform other administrative duties as assigned by the line manager.</li></ul>Requirements:<ul><li>Proven experience as an Administrative Assistant, preferably in Electromechanical/Construction/Facilities field.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Good knowledge of document control practices.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently and within a team.</li><li>Diploma / Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2 years of relevant experience.</li></ul>Pay: AED1,747.37 - AED5,747.62 per monthWork Location: In person

Admin Assistant – Electromechanical

McDermott International, Ltd

<div>
 
 Job Description
 
 
 
 
 Job Overview:
 
 
 
 The Principal Electrical Designer directly impacts the effectiveness of their team and related team. They exchange ideas and information relating to Electrical Design effectively. The Principal Electrical Designer may work autonomously within established Electrical Design procedures and practices. They act as a lead, coordinating the work of others. The Principal Electrical Designer proposes improvements to processes and methods within the Electrical Design discipline.
 
 
 
 Responsibilities
 
 
 
 
 Key Tasks and Responsibilities:
 
 
 
 <ul>
 <li>
 Prepare and develop arrangement and detail conceptual, FEED, studies, and detail design drawings of high technical quality and professional consistent presentation ensuring clarity and ease of construction
 </li>
 <li>
 Develop 3D models and ensure clash-free with all other disciplines
 </li>
 <li>
 Ensure design deliverables are completed and issued per project specifications, MDR, and project Level 2 &amp; 3 procedures, and within agreed schedules and budgets
 </li>
 <li>
 Apply knowledge and/or skills to a range of activities
 </li>
 <li>
 Set priorities, organize own work and time to meet objectives, and (as Lead Designer) forecast and plan resource requirements
 </li>
 <li>
 Become fully familiar with the Contract Scope of Work, specifications, schedule, and all interdisciplinary requirements; including identifying concerns as early as practicable and taking appropriate initiatives to address the issues
 </li>
 <li>
 Identify changes to scope and promptly raise change notification in the Change Management system, including providing any necessary supporting documentation and estimates
 </li>
 <li>
 Provide similar support for Variation Orders
 </li>
 <li>
 Interface with all disciplines to develop clash-free designs
 </li>
 <li>
 Interface with other disciplines to obtain input for Discipline designs and drawings
 </li>
 <li>
 Liaise with other discipline support groups to ensure clearly defined interfaces, deliverables, and schedules are met
 </li>
 <li>
 Document substantive communications (communications that result in significant decisions or assignment of actions), and forward copies to Discipline Lead Designer and Discipline Supervisor
 </li>
 <li>
 Assist Discipline Lead Designer in preparing estimates for proposals and job scope changes, including execution statements, work schedules, and man-hour requirements, identifying software requirements and any other project-specific requirements
 </li>
 <li>
 Raise technical queries to obtain missing information, clarify work scope, and maintain preferred McDermott procedures, specifications, standards, practices, and operational requirements
 </li>
 <li>
 Participate in finalizing deliverables lists, deliverables, and philosophies to ensure compliance with specifications and functional integrity
 </li>
 <li>
 Review project schedule and fabrication schedule in relation to construction sequence, milestones, and design scope
 </li>
 <li>
 Attend project kickoff and review meetings, vendor/supplier meetings, engineering and design meetings, and offshore site surveys as required
 </li>
 <li>
 Research Customer standards and procedures in order to prepare project-specific design procedures and standards for submission to the Customer for approval
 </li>
 <li>
 Set up and maintain the Discipline Master design drawing and document files
 </li>
 <li>
 Develop and maintain project job books
 </li>
 <li>
 Prepare and review Discipline deliverables such as:
 </li>
 <ul>
 <li>
 3D model
 </li>
 <li>
 Detailed design drawings
 </li>
 </ul>
 <li>
 Develop conceptual layouts based on experience and good offshore engineering practice &amp; develop these through detail design
 </li>
 <li>
 Assist the Lead Designer in supervising the preparation of key Discipline drawings
 </li>
 <li>
 Liaise with the responsible Engineers for the timely expediting of Vendor Data to efficiently progress the project according to schedule requirements
 </li>
 <li>
 Review drawings issued by other disciplines and incorporate the required data into Discipline drawings
 </li>
 <li>
 Review vendor drawings and documents and incorporate required vendor data into Discipline drawings and documents
 </li>
 <li>
 Assist in providing necessary design inputs to other disciplines to enable them to proceed with their deliverables
 </li>
 <li>
 Identify all items for which insufficient data is available to allow the drawing or model to be completed (HOLDS), and list these on the drawing and on the standard 'HOLDS' list form; Notify the Discipline Lead Designer when there are updates to the Holds list
 </li>
 <li>
 Generate IDC design documentation for the project
 </li>
 <li>
 Perform design verification through single discipline checks (SDC) and/or inter-discipline checks (IDC), providing comments to the Lead Designer
 </li>
 <li>
 Review all project IDC design documentation for detail technical interfaces
 </li>
 <li>
 Maintain single discipline and inter-discipline check drawings and filing, including final archiving
 </li>
 <li>
 Prepare, issue, and update material and weight data take-offs
 </li>
 <li>
 Assist Fabrication as required in the resolution of construction difficulties relating to design problems, clashes, etc.
 </li>
 <li>
 Monitor progress and maintain the deliverables register on an ongoing basis
 </li>
 <li>
 Ensure compliance with the Project Execution Plan and the timely completion and archiving of drawings and documents
 </li>
 <li>
 Keep the Lead Designer apprised of all activities, progress, and concerns, including manpower and budgetary-related
 </li>
 <li>
 Assist in providing inputs for actual, planning, and forecasting progress reports including associated productivity
 </li>
 <li>
 Prepare forecasting schedules of delayed deliverables
 </li>
 <li>
 Advise the Lead Designer of problem areas and/or manpower concerns
 </li>
 <li>
 Report errors and suggest resolution for the same
 </li>
 <li>
 Participate in design reviews and audits
 </li>
 <li>
 Capture lessons learned and enter into MDR's Lessons Learned system
 </li>
 <li>
 Act as a resource for colleagues with less experience
 </li>
 <li>
 Act as a technical resource to others in their own discipline
 </li>
 <li>
 Guide less experienced Designers on MDR and Discipline procedures, standards, worksheets, design calculations, software, technical queries, etc.
 </li>
 <li>
 Provide leadership, mentoring, and guidance to others
 </li>
 <li>
 Assist in the maintenance of departmental technical guidelines and standards
 </li>
 <li>
 Participate in the development and maintenance of Global Procedures, Software, Guidelines, and Standards
 </li>
 <li>
 Further develop understanding of MDR's business and processes
 </li>
 <li>
 Identify and provide training to staff in specific techniques and proprietary software
 </li>
 <li>
 Provide information on employee performance to the Discipline Supervisor/ Engineering Manager
 </li>
 <li>
 Assist the Discipline Supervisor/ Engineering Manager in interviewing job applicants
 </li>
 <li>
 Prepare/ review and (as Lead Designer) approve Electrical Design deliverables such as:
 </li>
 <ul>
 <li>
 3D model Electrical scopes
 </li>
 <li>
 One-line diagrams
 </li>
 <li>
 Schematics
 </li>
 <li>
 Interconnection and wiring diagrams
 </li>
 <li>
 Block diagrams
 </li>
 <li>
 Area classification drawings
 </li>
 <li>
 Conduit and cable schedules
 </li>
 <li>
 Power layout drawings
 </li>
 <li>
 Earthing/grounding layout drawings
 </li>
 <li>
 Lighting layout drawings
 </li>
 <li>
 Electrical cable tray drawings
 </li>
 <li>
 Electrical building drawings
 </li>
 <li>
 Electrical support drawings
 </li>
 <li>
 Electrical drawing indexes
 </li>
 <li>
 Lighting design calculations
 </li>
 <li>
 Cable sizing
 </li>
 </ul>
 <li>
 Prepare/review and (as Lead Designer) approve bills of material and perform material take-offs for electrical items including cables, lighting fixtures, cable trays, cable glands, termination kits, and MCTs
 </li>
 <li>
 Participate in clash resolution meetings, as required
 </li>
 <li>
 Travel to the fabrication yard or offshore to assist in mechanical completion, hookup, and/or commissioning, as required
 </li>
 <li>
 When acting as Lead Designer, in addition:
 </li>
 <ul>
 <li>
 Direct small or medium Design team
 </li>
 <li>
 Lead projects as Lead Designer engaging the participation of other disciplines
 </li>
 <li>
 Coordinate all activities within own discipline and Discipline interfaces with other disciplines
 </li>
 <li>
 Lead the design team of the assigned work area and complete within the planned schedule and budget, in accordance with standards, MDR, and project-specific procedures and to a high professional standard
 </li>
 <li>
 Plan, organize, and direct all aspects of Discipline execution on the assigned project including scope, deliverables, schedule, and all Discipline manpower resources - agree allocations with the Engineering Manager
 </li>
 <li>
 Ensure interfaces and deliverables are clearly identified
 </li>
 <li>
 Maintain responsibility for progress and productivity, identifying any required corrective action
 </li>
 <li>
 Act as project-based Discipline point of contact in communications and meetings with Project Team, Customer, vendor/supplier and/or subcontractor counterparts; and relevant agencies such as certifying authorities, auditors, third parties, etc.
 </li>
 <li>
 Ensure substantive communications are documented
 </li>
 <li>
 Prepare bids and project's Discipline design budget and execution plans, updating as required
 </li>
 <li>
 Identify project staff needs based on knowledge of individual designer's skill sets and provide requests to the Discipline Supervisor / Engineering Manager
 </li>
 <li>
 Plan, organize and assign tasks, responsibilities, and man-hour budgets to the Discipline team, and verify tasks are completed within budgets
 </li>
 <li>
 Plan Discipline Level 4 detail deliverable schedule/ register compliant with the overall execution plan
 </li>
 <li>
 Supervise and guide assigned Designers for Discipline design and design deliverables
 </li>
 <li>
 Ensure Designers assigned to the project execute assigned tasks in a consistent manner
 </li>
 <li>
 Prepare working forecasts identifying change management plans, corrective and real&shy;time schedule
 </li>
 <li>
 Provide Discipline inputs for actual, planning, and forecasting progress reports including associated productivity
 </li>
 <li>
 Alert the project team of any deviation from the scope or a need for a change order
 </li>
 <li>
 Monitor KPI measurement results, and take corrective action as necessary to improve Discipline performance, including performance at interfaces with others
 </li>
 <li>
 Coordinate with other disciplines' Lead Designers to ensure timely receipt of necessary design inputs
 </li>
 <li>
 Ensure Discipline Designers have sufficient input information for the drawing or model being undertaken
 </li>
 <li>
 Raise and approve technical queries to obtain missing information, clarify work scope, and maintain preferred McDermott procedures, specifications, standards, practices, and operational requirements
 </li>
 <li>
 Review and approve Discipline project:
 </li>
 <ul>
 <li>
 Schedules
 </li>
 <li>
 Execution plans
 </li>
 <li>
 Deliverables lists
 </li>
 <li>
 Deliverables
 </li>
 <li>
 Forecasts
 </li>
 <li>
 Estimates
 </li>
 <li>
 Progress and productivity reports
 </li>
 <li>
 Procedures
 </li>
 <li>
 MTOs
 </li>
 </ul>
 <li>
 Single discipline checks (SOC) / inter-discipline checks (IDC)
 </li>
 <li>
 Review comments from Customers &amp; other agencies on documents and drawings produced by the team and resolve and give guidance on their update and incorporation
 </li>
 <li>
 Lead the Discipline team during project audits (internal, Customer, and third-party technical audits) and Design Reviews
 </li>
 <li>
 Assist the Discipline Supervisor/Engineering Manager in the preparation of quarterly forecasts and manpower planning
 </li>
 <li>
 Anticipate project engineering needs and plan accordingly
 </li>
 <li>
 Assist the Discipline Supervisor/ Engineering Manager, and Project Engineering Manager or Project Manager in the Performance Evaluation of project team members
 </li>
 <li>
 Ensure Electrical item clashes identified in 3D model are addressed and resolved
 </li>
 <li>
 Participate in 3D model reviews, and ensure Electrical review comments are closed
 </li>
 <li>
 Travel to the fabrication yard or offshore to assist in mechanical completion, hookup, and/or commissioning, as required
 
 </li>
 </ul>
 </ul>
 Reports to:
 
 
 Project: Lead Designer, Project Engineering Manager or Project Manager
 
 
 Functional: Supervising Designer or Engineering Manager
 
 
 Liaise With: Lead Electrical Designers, Electrical Engineers, all other Engineering and Design disciplines assigned to the project, Project Engineer, Material Control Team, Document Control, and Customer representatives
 
 
 Supervises: Design team assigned to a project or part of the project during the detailing and production phases
 
 
 
 Qualifications
 
 
 
 
 Essential Qualifications and Education:
 
 
 
 <ul>
 <li>
 High School graduate with a diploma in Civil, Electrical, or Mechanical Design, or Drafting in a related discipline or equivalent experience
 </li>
 <li>
 10 years min with major contractor or consultant of which 5+ years of experience in oil and gas
 </li>
 <li>
 Detailed knowledge of associated industry detailing standards &amp; codes Detailed knowledge of 3D and 2D drafting and material control systems (AutoCAD and/or MicroStation) Minimum 1 or 2 projects working experience in E3D and/or S3D Capable of Leading projects
 </li>
 <li>
 Knowledge of QA Systems and a good communicator Working experience in project coordination and execution skills Detailed knowledge of AutoCAD and/or Auto lisp Programming, 3D Modeling, Menu and/or Macro compilation skills would be an advantage
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Our ingenuity fuels daily life. Together, we&rsquo;ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
 
 
 For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
 
 
</div>

Principal Electrical Designer

Sharafi Group Investments

The Fit-Out Manager is responsible for the overall planning, execution, coordination, and successful delivery of interior fit-out projects from initiation to final handover. The role oversees multiple projects simultaneously, ensuring they are completed on time, within budget, and in accordance with approved quality, safety, and contractual requirements.The Fit-Out Manager provides technical leadership to project teams, manages client and consultant relationships, oversees subcontractors and vendors, and ensures effective project planning, resource allocation, commercial control, and risk management.Key Responsibilities1. Project Management &amp; Execution<ul><li>Lead and manage multiple interior fit-out projects from mobilization through completion and handover.</li><li>Develop project execution strategies to achieve project objectives.</li><li>Ensure projects are delivered on schedule, within budget, and in accordance with contractual obligations.</li><li>Monitor project milestones and implement corrective actions to mitigate delays.</li><li>Coordinate with internal departments to ensure seamless project execution.</li></ul>2. Project Planning &amp; Resource Management<ul><li>Prepare and monitor project schedules using Primavera, MS Project, or equivalent software.</li><li>Allocate manpower, equipment, materials, and subcontractors efficiently.</li><li>Forecast project resource requirements and ensure timely procurement.</li><li>Monitor productivity and optimize resource utilization across projects.</li></ul>3. Technical Management<ul><li>Review architectural, structural, MEP, and interior fit-out drawings.</li><li>Ensure compliance with project specifications, authority requirements, and industry standards.</li><li>Oversee shop drawing approvals, material submittals, method statements, and technical documentation.</li><li>Resolve complex technical and construction-related issues.</li></ul>4. Commercial &amp; Cost Control<ul><li>Prepare and monitor project budgets and cash flow.</li><li>Review project costs and identify opportunities for cost optimization.</li><li>Monitor variations, change orders, and claims.</li><li>Verify subcontractor invoices, progress payments, and final accounts.</li><li>Ensure commercial compliance with contracts and procurement procedures.</li></ul>5. Client, Consultant &amp; Stakeholder Management<ul><li>Act as the primary point of contact for clients, consultants, and project stakeholders.</li><li>Attend progress meetings and present project updates.</li><li>Build strong client relationships and ensure high levels of customer satisfaction.</li><li>Resolve client concerns professionally and efficiently.</li><li>Lead project handover and close-out activities.</li></ul>6. Quality Management<ul><li>Ensure all works comply with project specifications, company quality standards, and applicable regulations.</li><li>Conduct regular site inspections and quality audits.</li><li>Ensure timely resolution of quality issues and non-conformances.</li><li>Oversee snagging, de-snagging, testing, commissioning, and final inspections.</li></ul>7. Health, Safety &amp; Environmental (HSE) Management<ul><li>Ensure full compliance with company HSE policies and local regulatory requirements.</li><li>Promote a strong safety culture across all project sites.</li><li>Conduct regular safety reviews and audits.</li><li>Investigate incidents and implement preventive actions.</li><li>Ensure subcontractor compliance with HSE standards.</li></ul>8. Team Leadership &amp; People Management<ul><li>Lead, mentor, and supervise Project Engineers, Site Engineers, Site Supervisors, and subcontractors.</li><li>Conduct regular performance reviews and provide technical guidance.</li><li>Develop team capabilities through coaching and training.</li><li>Foster collaboration and accountability across project teams.</li></ul>9. Procurement &amp; Vendor Management<ul><li>Coordinate with procurement teams to ensure timely material sourcing.</li><li>Evaluate subcontractor performance and vendor capabilities.</li><li>Ensure procurement aligns with project budgets and schedules.</li><li>Monitor supplier performance and delivery timelines.</li></ul>10. Risk Management<ul><li>Identify project risks and develop mitigation plans.</li><li>Monitor contractual, commercial, technical, and operational risks.</li><li>Ensure proactive issue resolution to minimize project disruptions.</li></ul>11. Documentation &amp; Reporting<ul><li>Prepare weekly and monthly project progress reports.</li><li>Maintain project documentation and records.</li><li>Monitor project KPIs and report performance to senior management.</li><li>Ensure accurate documentation for project close-out and final handover.</li></ul>Qualifications<ul><li>Bachelor's Degree in Civil Engineering, Construction Management, Architecture, or a related discipline.</li><li>PMP certification is an added advantage.</li><li>Membership in relevant professional engineering bodies is preferred.</li></ul>Experience<ul><li>Minimum 8&ndash;12 years of experience in interior fit-out and construction projects.</li><li>Minimum 3&ndash;5 years in a managerial or project management role.</li><li>Proven experience managing commercial, residential, hospitality, retail, corporate office, and mixed-use fit-out projects.</li><li>UAE/GCC contracting experience is highly preferred.</li></ul>Technical Skills<ul><li>Strong knowledge of interior fit-out construction methodologies.</li><li>Expertise in architectural finishes and interior systems.</li><li>Strong understanding of MEP coordination.</li><li>Proficiency in AutoCAD.</li><li>Working knowledge of Primavera P6 and MS Project.</li><li>Proficient in Microsoft Office Suite.</li><li>Familiarity with project management software and document control systems.</li><li>Strong knowledge of contracts, BOQs, quantity surveying, and project costing.</li><li>Knowledge of UAE construction regulations and authority approval processes.</li></ul>Core Competencies<ul><li>Project Planning &amp; Execution</li><li>Leadership &amp; Team Management</li><li>Contract Administration</li><li>Commercial &amp; Cost Management</li><li>Client Relationship Management</li><li>Risk Management</li><li>Quality Assurance &amp; Quality Control</li><li>HSE Compliance</li><li>Negotiation &amp; Conflict Resolution</li><li>Decision-Making &amp; Problem Solving</li><li>Time Management</li><li>Stakeholder Management</li><li>Communication &amp; Presentation Skills</li><li>Budget Control</li><li>Resource Planning</li></ul>Key Performance Indicators (KPIs)<ul><li>Project completion within approved schedule.</li><li>Budget adherence and cost optimization.</li><li>Client satisfaction and successful project handover.</li><li>Quality compliance with minimal defects and rework.</li><li>Safety performance with zero major incidents.</li><li>Timely resolution of technical and commercial issues.</li><li>Effective resource utilization.</li><li>Achievement of project profitability targets.</li></ul>Pay: AED8,000.00 - AED10,000.00 per monthWork Location: In person

Fit Out Manager

ARTELIA

<div>1- MISSION 
Artelia Airports is searching for a talented UAE National to join the Procurement team, supporting the procurement, administration and management of sub-consultancy services across assigned project(s) within the GCC, ensuring that all procurement activities are carried out in line with Company procedures, delivered on time and to the full satisfaction of the Client(s). 
The Procurement Engineer will support the achievement of best value for Artelia Airports through effective procurement planning, vendor management, technical and commercial evaluation, contract administration, performance monitoring and the use of digital procurement tools. The role will maintain comprehensive procurement records, selected sub-consultant databases, pricing intelligence and performance information to support current and future project delivery. 
2- LINE AND STAFF RELATIONS<div> 
The Procurement Engineer will report to the Head of Contracts Management (Production and Operations) and/or the assigned line manager and will work in coordination with other team members such as: 
ARTELIA AIRPORTS staff: 
<ul><li>Project Managers / Project Directors, Technical Discipline Leads, Finance, Contracts, Business Development and Operations teams.</li><li>Internal / External collaborators:</li><li>Engineers and technical leads of the different disciplines within the practice for the definition of sub-consultant scopes of services.</li><li>Partners, sub-consultants, suppliers and service providers assigned to the projects, ensuring that meetings, action logs and exchanges are adequately documented.</li></ul></div> 
3- KEY RESPONSIBILITIES 
Procurement Delivery
<ul><li>Ensure that Artelia Airports secures the best technical, commercial and contractual outcomes for sub-consultancy services required on assigned project(s).</li><li>Issue Expressions of Interest (EOIs) and identify potential sub-consultants for the assigned project(s).</li><li>Implement Non-Disclosure Agreements (NDAs) with interested sub-consultants.</li><li>Liaise with Project Managers, Project Directors and technical disciplines to define the sub-consultancy services required to deliver the scope of work and fulfil the needs of the projects.</li><li>Prepare and manage project-related procurement documentation to ensure alignment of sub-consultant services with project requirements, deliverables and programme constraints.</li><li>Issue Requests for Proposals (RFPs) to selected sub-consultants and manage the proposal stage of the procurement process.</li><li>Manage the end-to-end sub-consultancy RFP process from scoping, conditions and evaluation (technical and commercial), shortlisting/selection to recommendation and award.</li><li>Evaluate sub-consultant proposals and provide technical/commercial analysis and recommendations to the Project Manager.</li><li>Assist in decision-making for the award of sub-consultant appointments and contribute to commercial negotiations under the supervision of the line manager.</li><li>Negotiate fee proposals for minor services and sub-consultant contract terms under the supervision of the line manager.</li><li>Draft, administer and coordinate sub-consultant agreements through to execution.</li><li>Assist with the preparation of sub-consultancy documentation with guidance from relevant departments, including contributing to the most appropriate monitoring strategy given the scope of work.</li><li>Implement standardized methods for sub-consultancy procurement using standard templates, tools and documents that facilitate pricing preparation and proposal comparison.</li><li>Participate in meetings as required.</li></ul> 
Vendor Management &amp; Market Intelligence
<ul><li>Prepare, maintain and update an accurate vendor database of sub-consultants, suppliers and service providers.</li><li>Ensure the vendor database reflects the latest information on pricing, delivery time, available resources, capabilities, qualifications and market availability.</li><li>Create and maintain a list of sub-consultants, suppliers and service providers, including relevant performance scorecards.</li><li>Create a potential new sub-consultant database for future projects, ensuring that prospective sub-consultants are vetted, checked and pre-qualified where applicable.</li><li>Maintain records of sub-consultancy prices, durations, KPIs, resource levels and lessons learned to support decision-making for future projects.</li><li>Conduct market analysis and benchmarking exercises to maintain awareness of prevailing consultancy rates, specialist capabilities and market trends.</li></ul> 
Performance Monitoring &amp; Compliance
<ul><li>Monitor the work and performance of awarded sub-consultants in liaison with relevant departments to ensure compliance with the contract, quality requirements and project schedule.</li><li>Collect feedback from relevant disciplines on sub-consultant, supplier and service-provider performance and analyse the data to ensure the highest quality service at the most effective price.</li><li>Escalate when the sub-contract is not being adhered to, and support the resolution of performance issues, non-conformities and disputes with sub-consultants related to their sub-consultancy agreements.</li><li>Audit and verify sub-consultants compliance with licenses, registrations, insurance obligations, financial record keeping requirements and relevant laws in the country.</li><li>Support lessons-learned activities and supplier evaluations at project completion to improve future procurement decisions.</li></ul> 
Documentation
<ul><li>Maintain complete and auditable procurement records including EOIs, NDAs, RFPs, technical and commercial evaluations, clarifications, agreements, correspondence and performance assessments.</li><li>Ensure procurement and sub-consultancy documentation is managed and filed in accordance with Company procedures, quality management requirements and Client standards.</li><li>Prepare procurement status reports, vendor performance reports, procurement KPI reports and action trackers for management review.</li><li>Ensure maintenance and update of sub-consultancy records such as information about prices, durations, KPIs and resources to assist in decisions to use the same sub-consultant for other and future projects.</li></ul> 
Digital Procurement &amp; Data Management
<ul><li>Use Company-approved ERP, procurement, contract management and document control systems to manage procurement activities, vendor information, contract records and procurement workflows.</li><li>Maintain accurate procurement, vendor and contract data within digital systems, ensuring data integrity, traceability and auditability.</li><li>Develop and maintain procurement trackers, dashboards and reports using Microsoft Excel, Power BI and other approved reporting tools.</li><li>Use e-tendering, e-sourcing and digital bid evaluation tools where applicable to improve procurement efficiency, transparency and competitiveness.</li><li>Support the implementation and continuous improvement of digital procurement processes, standard templates, databases and automated workflows.</li><li>Generate procurement analytics, spend analysis, benchmarking reports and KPI tracking metrics to support management decisions and procurement strategies.</li><li>Ensure compliance with Company information management procedures, document control requirements and cybersecurity protocols when handling procurement and contractual information.</li><li>Support the controlled use of AI-enabled procurement tools for proposal comparison, market intelligence and vendor performance analysis where authorized by the Company.</li></ul> 
Coordination
<ul><li>Coordinate procurement activities internally across all disciplines and support functions to facilitate successful project delivery.</li><li>Coordinate with Finance regarding invoicing, payment follow-up and commercial matters relating to sub-consultants.</li><li>Coordinate with all external parties involved, including sub-consultants, partners, suppliers and Client representatives, in a professional manner.</li><li>Ensure that minutes of meetings are prepared, actions are tracked and all procurement-related communications are adequately documented.</li><li>Promote collaboration between technical, commercial and operational teams to ensure procurement activities support project objectives and business goals.</li></ul> 
4- PROFILE SPECIFICATIONS<ul><li> 
UAE Family book</li></ul>
<ul><li>Minimum 3 years of experience in procurement, contract administration, vendor management and/or sub-consultancy coordination, preferably within an engineering consultancy, infrastructure or construction environment; experience on aviation related projects would be an advantage.</li><li>Bachelor's degree in engineering, Quantity Surveying, Business Administration, Supply Chain Management or equivalent with mandatory equivalency from the Ministry of Education.</li><li>Good knowledge of FIDIC forms of contract and standard forms of sub-consultancy agreements.</li><li>Professional certification (CIPS, FIDIC or equivalent) would be preferred.</li><li>Good understanding of the full procurement cycle (EOI, NDA, RFP, evaluation, negotiation, award and contract administration) and of general contractual principles.</li><li>Good understanding of vendor management, supplier performance monitoring, procurement governance and compliance principles.</li><li>Ability to work under pressure and manage multiple procurement packages in parallel with tight deadlines; fast learner with strong attention to detail.</li><li>Strong proficiency in MS Office (particularly Excel, Word and PowerPoint), with strong negotiation, communication and report-writing skills in English.</li><li>Knowledge of digital procurement and contract management tools, including ERP systems such as IFS, SAP, Oracle or equivalent, Power BI, SharePoint, Power Automate, document management systems and e-tendering platforms would be an advantage.</li><li>Knowledge of the GCC consultancy market and Arabic language skills would be an advantage.</li></ul></div>

Procurement Engineer (UAE National only)

Kress Cooper

Job Title: HR &amp; Admin AssistantJob SummaryWe are seeking a proactive and detail-oriented HR &amp; Admin Assistant to support the daily operations of the Human Resources and Administration department. The successful candidate will assist with recruitment, employee lifecycle management, payroll coordination, visa processing, office administration, and business setup activities while ensuring compliance with UAE labor laws and regulatory requirements.Key ResponsibilitiesHuman Resources* Assist in end-to-end recruitment, including posting job advertisements, screening CVs, scheduling interviews, and onboarding new employees.* Prepare employment contracts, offer letters, HR letters, salary certificates, NOCs, and other employee documents.* Maintain and update employee records, both physical and digital.* Coordinate onboarding and offboarding processes, including document collection, asset issuance, and clearance.* Monitor employee attendance, leave records, and timesheets.* Support monthly payroll preparation by maintaining accurate attendance and leave data.* Assist with employee performance review documentation and probation confirmations.* Ensure compliance with UAE Labour Law and company HR policies.* Handle employee inquiries regarding HR policies, benefits, and procedures.Visa &amp; Government Relations* Coordinate employment visa applications, renewals, cancellations, Emirates ID processing, medical fitness appointments, and labour card renewals.* Liaise with government authorities, typing centers, and PRO service providers.* Maintain an updated tracker for employee visas, passports, labour cards, and Emirates IDs.Business Setup &amp; Corporate Services* Coordinate company formation for Mainland, Free Zone, and Offshore entities.* Prepare and submit incorporation documents and application forms.* Assist with trade license issuance, amendments, renewals, and cancellations.* Monitor renewal dates for trade licenses, establishment cards, leases, and regulatory registrations.* Assist clients with compliance requirements and document collection.* Maintain accurate records of all business setup transactions and client files.Administration* Manage office supplies and procurement.* Coordinate office maintenance and vendor relationships.* Handle courier services, document filing, and correspondence.* Schedule meetings, prepare meeting rooms, and maintain office calendars.* Arrange travel bookings, hotel reservations, and flight tickets when required.* Maintain company records, insurance policies, and office asset inventories.* Support document control and record management.Qualifications* Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.* Minimum 3&ndash;5 years of UAE experience in HR and Administration.* Experience in UAE business setup and company formation is highly preferred.* Strong knowledge of UAE Labour Law, visa processes, and employment regulations.* Excellent organizational and time management skills.* Strong written and verbal communication skills in English.* Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).* Ability to handle confidential information with professionalism.* Experience working in a consultancy or corporate services firm is an advantage.Skills* Recruitment &amp; Onboarding* Payroll Support* HR Administration* Employee Relations* UAE Visa Processing* Business Setup &amp; Company Formation* Trade License Management* Government Portal Coordination* Document Control* Office Administration* Time Management* Attention to Detail* Problem Solving* Communication &amp; Interpersonal Skills* Multitasking and PrioritizationWork Location: In person

HR & Admin Assistant

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