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document control specialist

Abu Dhabi Airports Company

<div>The Senior Manager &ndash; Document Control is responsible for leadership and project management of Document Control, Records, Retention, and Archive Storage for documents under capital development projects for the five airports within the Emirate of Abu Dhabi, and potentially other UAE airports such as Fujairah International Airport. The role ensures the development, management, maintenance, and continuous improvement of document control practices across the CP&amp;C division and Abu Dhabi Airports, in compliance with national and international laws, rules, and regulations. 
Responsibilities
<ul><li>Develop and maintain Document Control practices to ensure all projects and corporate documentation comply with national and international regulations.
</li><li>Oversee department adherence to laws, rules, regulations, and standards in managing projects and corporate documents.
</li><li>Ensure execution of department policies and procedures for Document Control and Archiving Management.
</li><li>Participate in and provide inputs during periodic audits related to Document Control operations.
</li><li>Manage and approve the department budget in coordination with the Document Control Manager.
</li><li>Develop business cases and proposals for management review regarding Document Control initiatives.
</li><li>Participate in developing, implementing, and reviewing Document Control policies, procedures, management plans, SOPs, and guidelines.
</li><li>Prepare management presentations including charts, models, and graphics related to Document Control.
</li><li>Conduct performance appraisals and recommend actions for subordinates.
</li><li>Recommend training needs for subordinates and evaluate training outcomes in coordination with HR.
</li><li>Collaborate with HR to identify future manpower needs.
</li><li>Monitor the Document Control process for compliance with standards, procedures, contracts, and regulations.
</li><li>Identify and validate electronic document archiving procedures.
</li><li>Provide guidance to ensure the highest Document Control quality standards.
</li><li>Oversee accuracy of data entered by document control staff into systems.
</li><li>Identify technology needs to drive automation and cost optimization through effective document control systems.
</li><li>Foster relationships with internal and external stakeholders regarding Document Control issues and compliance.
</li><li>Conduct risk analyses and implement mitigation plans.
</li><li>Maintain an accurate and up-to-date documentation database.
</li><li>Ensure compliance with guidelines from HR, legal, risk, quality assurance, and ADA&rsquo;s framework/Delegation of Authority.
</li><li>Oversee periodic audits of policies and procedures to ensure compliance.
</li><li>Prepare and submit periodic management reports.
</li><li>Recommend remedial actions for quality or compliance issues identified in reports.
</li><li>Proactively pursue professional development opportunities aligned with ADA values.
</li><li>Participate in performance appraisals and incorporate feedback for development.
</li><li>Maintain a safe and organized workspace and report hazards.
</li><li>Follow and promote safety guidelines.
</li>Perform other duties assigned by the Line Manager to achieve divisional objectives. 
<li>
</li></ul>Requirements &amp; Skills
Top Competencies Required:
<ul><li>Customer focus
</li><li>Exceptional leadership, communication, and interpersonal skills
</li><li>Ability to manage complex stakeholder relationships and deliver under tight deadlines
</li><li>Strong written and oral communication skills with effective presentation ability
</li><li>Relationship management
</li><li>Analytical skills
</li><li>Safety &amp; compliance focus
</li><li>Digital savvy
</li></ul>Education &amp; Qualifications:
<ul><li>Bachelor&rsquo;s degree in a relevant discipline (or equivalent experience)
</li><li>Extensive experience with Document Control software and Enterprise Content Management Systems (ECMS)
</li></ul>Experience:
<ul><li>Minimum of 8 years of relevant experience</li></ul></div>

Senior Manager Document Control

CAPSA Engineering & Contracting LLC

Company: CAPSA Engineering Job Type: Full-Time Location: Abu Dhabi, UAE.Job Overview: CAPSA Engineering is seeking an experienced Document Controller &ndash; Civil to manage and maintain project documentation for ongoing civil construction projects. The ideal candidate will ensure accurate record-keeping, proper document control procedures, and timely coordination with project teams.Key Responsibilities<ul><li>Manage and maintain all project-related documents (drawings, submittals, RFIs, reports, etc.)</li><li>Ensure proper document control procedures and version control</li><li>Maintain logs for incoming and outgoing documents</li><li>Coordinate with Project Managers, Engineers, consultants, and clients</li><li>Prepare transmittals and track approvals</li><li>Ensure documentation complies with company and project standards</li><li>Maintain organized digital and physical filing systems</li></ul>Requirements<ul><li>Diploma/Degree in Civil Engineering or relevant field</li><li>3&ndash;7 years of experience as Document Controller (Civil/Construction projects)</li><li>Strong knowledge of document control processes and systems</li><li>Proficiency in MS Office and document management software</li><li>Good communication and organizational skills</li></ul>Preferred<ul><li>Experience in infrastructure/commercial/residential projects</li><li>Familiarity with Aconex, EDMS, or similar systems</li></ul>Only shortlisted candidates will be contacted.Job Type: Full-time

Document Controller-Civil

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
This opportunity is part of AECOM&rsquo;s Fursa Program and open exclusively to UAE Nationals holding a 
valid family book.<ul><li>
Establish and maintain a comprehensive library of reference documents in compliance with company quality standards and record-keeping procedures.</li><li>
Correlate and organize information relating to projects and proposal records.</li><li>
Type, copy, distribute, and file project correspondence and meeting minutes.</li><li>
Assist in preparing meeting minutes with project managers and directors.</li><li>
Prepare operations manuals and job data books, including developing indexes, organizing materials, and ensuring timely printing and assembly.</li><li>
Arrange document cataloguing, packing, and long-term storage or disposal of engineering documents at project closeout.</li><li>
Prepare transmittals for engineering documents and requisitions.</li><li>
Establish and maintain computerized indexes for active engineering documents; generate reports as required by project managers or directors.</li><li>
Maintain data distribution systems and schedules for assigned projects based on client, project, and supplier requirements.</li><li>
Support office administration duties including maintenance requests and materials orders.</li></ul> 

Qualifications 
Minimum Qualifications:<ul><li>
Degree preferred but not essential; relevant certifications in document control are an advantage.</li></ul>
Experience:<ul><li>
Minimum 5 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy.</li><li>
Proven experience with Aconex on large-scale building, or commercial projects is essential.</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Document Controller (إماراتيين (خلاصة القيد

Sharafi Group Investments

Job Title: HR Assistant (with Audit Management Experience Job Type: Full-time Reports to: DC Manager Experience Required: Minimum 2 years in HR, with strong experience in audit managementJob Summary:We are seeking a proactive and detail-oriented HR Assistant with at least 2 years of HR experience and a strong background in HR audit management. The successful candidate will play a vital role in supporting day-to-day HR operations while ensuring compliance with internal policies and external regulations through effective audit preparation and documentation.Key Responsibilities:HR Operations Support<ul><li>Assist with recruitment processes including job postings, screening, and onboarding documentation</li><li>Maintain accurate and up-to-date employee records (both physical and digital)</li><li>Support payroll processing by providing timely and accurate employee data</li><li>Administer employee benefits and maintain related documentation</li><li>Handle employee queries regarding HR policies, procedures, and systems</li></ul>Audit &amp; Compliance Management<ul><li>Manage and organize HR documentation in preparation for internal and external audits</li><li>Ensure HR files and databases are audit-ready and compliant with labor laws and company policies</li><li>Work closely with internal auditors and external agencies during audits</li><li>Identify gaps or risks in documentation and propose corrective actions</li><li>Track compliance deadlines and ensure timely completion of required HR audits and reports</li></ul>Policy &amp; Process Improvement<ul><li>Assist in updating and implementing HR policies and procedures</li><li>Support continuous improvement initiatives in HR operations and compliance workflows</li><li>Maintain confidentiality and ensure the security of all HR data</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field</li><li>Minimum 2 years of experience in a Human Resources role</li><li>Demonstrated experience in HR audits and compliance management</li><li>Strong understanding of HR best practices and local labor laws</li><li>Proficiency in HRIS systems and Microsoft Office Suite</li><li>Excellent organizational skills and attention to detail</li><li>Strong communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li><li>High level of integrity and discretion when handling confidential information</li></ul>Preferred Qualifications:<ul><li>Certification in HR (e.g., PHR, SHRM-CP) is a plus</li><li>Experience with ISO, SOC, or other regulatory audit frameworks</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Document Controller

Axon Group

Seeking a proactive and organized Secretary/Admin Assistant to provide comprehensive administrative and secretarial support, along with managing essential document control functions. Responsibilities include managing communication, scheduling, document preparation, general office duties, and maintaining organized document systems.Key Responsibilities:<ul><li>Provide comprehensive administrative and secretarial support, including managing communication and schedules.</li><li>Prepare and manage documents, reports, and presentations accurately.</li><li>Prepare professional quotations, technical and commercial proposals.</li><li>Assist in the preparation, compilation, and submission of tendering documents and pre-qualification folders</li><li>Establish and maintain organized electronic and physical document filing systems.</li><li>Implement document control procedures, ensuring proper identification and tracking.</li><li>Manage document version control and ensure access to the latest information.</li><li>Assist with document distribution and maintain accurate records.</li><li>Handle general office duties and ensure a well-organized work environment.</li><li>Support team members and maintain confidentiality.</li></ul>Requirements:. Must be male applicant.&middot; Proven experience in administrative role, previous experience in firefighting, fire alarm systems and safety equipment is a plus.&middot; Excellent communication and organizational skills.&middot; Ability to multitask and work in a fast-paced environment.&middot; Proficient in MS Office.. Proficiency in Arabic and English is mandatory.Job Type: Full-timePay: AED2,800.00 - AED3,200.00 per monthLanguage:<ul><li>Arabic &amp; English (Required)</li></ul>Work Location: In person

Male Secretary (Native Arabic)

PulseMediaNL (APAC REGION)

<div>
 Position Overview
 
 
 We are seeking a detail-oriented and highly organized Data Entry Administrative Specialist to support remote administrative and data management operations. This role is ideal for individuals who excel in structured environments, value accuracy, and are comfortable managing repetitive tasks with consistency and precision.
 
 
 In this position, you will be responsible for entering, updating, and verifying information across internal systems while ensuring data integrity and compliance with established procedures. Your ability to maintain organization, follow documented workflows, and meet productivity standards will directly contribute to operational efficiency.
 
 
 This opportunity is well suited for professionals who are dependable, focused, and capable of working independently in a remote setting.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Accurately enter and update data within company databases and administrative systems
 </li>
 <li>
 Review records for completeness, formatting consistency, and accuracy
 </li>
 <li>
 Correct discrepancies and flag incomplete information for follow-up
 </li>
 <li>
 Maintain organized digital files and structured documentation
 </li>
 <li>
 Support reporting by ensuring clean and reliable datasets
 </li>
 <li>
 Assist with administrative coordination tasks as needed
 </li>
 <li>
 Follow internal data management and confidentiality standards
 </li>
 <li>
 Meet established productivity and accuracy benchmarks
 
 
 </li>
 </ul>
 Your contributions will help ensure operational records remain reliable, organized, and accessible.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Previous experience in data entry, administrative support, or operations preferred
 </li>
 <li>
 Strong typing accuracy and attention to detail
 </li>
 <li>
 Proficiency in Microsoft Excel, Google Sheets, or similar tools
 </li>
 <li>
 Ability to follow structured written instructions carefully
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Comfortable working independently in a remote environment
 </li>
 <li>
 Reliable internet connection and professional workspace
 
 
 </li>
 </ul>
 Work Structure
 
 
 <ul>
 <li>
 Fully remote position
 </li>
 <li>
 Flexible scheduling based on operational needs
 </li>
 <li>
 Clearly defined quality and productivity standards
 </li>
 <li>
 Ongoing documentation and process guidance provided
 
 
 </li>
 </ul>
 Engagement Terms
 
 
 <ul>
 <li>
 Independent contractor or employee classification depending on placement
 </li>
 <li>
 Weekly payments through supported platforms
 </li>
 <li>
 Performance-based incentives may be available
 </li>
 <li>
 Responsibilities may evolve based on business requirements
 
 
 </li>
 </ul>
 Key Skills
 
 
 Data Entry, Administrative Support, Records Management, Database Management, Microsoft Excel, Google Sheets, Data Validation, Data Cleaning, Document Processing, CRM Systems, Digital Filing, Information Management, Typing Accuracy, Quality Control, Attention to Detail, Time Management, Workflow Compliance, Confidentiality Standards, Remote Work, Process Documentation
 
 
 Application Process
 
 
 <ul>
 <li>
 Submit your updated resume highlighting relevant data entry or administrative experience
 </li>
 <li>
 Qualified candidates can expect follow-up communication within a few business days
 
 
 </li>
 </ul>
 We are looking for dependable professionals who are committed to maintaining high standards of accuracy and supporting efficient remote administrative operations.
</div>

Data Entry Adminstrative Specialist (Remote)

ALEMCO

<div>
 
 
 Site Administrator &ndash; Abu Dhabi, UAE
 
 
 
 Are you a highly organized and detail-oriented professional who can keep site operations running smoothly - not just handle paperwork?
 
 
 
 
 
 We are looking for a Site Administrato
 
 r
 
 who can manage documentation, coordinate site communications, and support project teams to ensure compliance, efficiency, and structured reporting across our MEP projects.
 
 
 
 
 
 
 Who We are?
 
 
 
 ALEC Holdings L.L.C - S.O (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEMCO provides integrated MEP and facilities services that power some of the region&rsquo;s most ambitious developments. From electrical systems to long-term maintenance, we focus on technical reliability and sustainable performance - supported by an inclusive and skilled team with a passion for engineering excellence.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a Site Administrator at ALEMCO, you will play a vital role in maintaining site documentation control, workforce records, and communication flow between site teams, head office, and external stakeholders.
 
 
 
 
 
 Join a professional and structured environment where your organization skills directly support project success and operational efficiency.
 
 
 
 
 
 
 About Your Team
 
 
 
 Reporting to the Project Manager / Contract Stores Manager, you will be responsible for managing site documentation, coordinating administrative processes, and ensuring accurate record keeping to support day-to-day site operations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Documentation &amp; Records Management
 
 
 <ul>
 <li>
 Maintain site filing systems (hardcopy &amp; digital)
 </li>
 <li>
 Manage incoming and outgoing correspondence
 </li>
 <li>
 Track drawings, transmittals, and technical documents
 </li>
 <li>
 Maintain material submittal and approval logs
 </li>
 <li>
 Ensure proper document version control
 </li>
 </ul>
 
 
 Workforce &amp; HR Coordination
 
 
 <ul>
 <li>
 Monitor manpower attendance and timesheets
 </li>
 <li>
 Coordinate onboarding documentation for new site staff
 </li>
 <li>
 Assist with leave tracking and site HR documentation
 </li>
 <li>
 Support compliance documentation and audits
 </li>
 </ul>
 
 
 Procurement &amp; Site Support
 
 
 <ul>
 <li>
 Track material deliveries and gate passes
 </li>
 <li>
 Maintain LPO and invoice logs
 </li>
 <li>
 Coordinate with procurement and logistics teams
 </li>
 <li>
 Support site inventory and asset tracking
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 Experience
 
 : 5+ years in a similar administrative role, preferably in a manufacturing or construction environment
 
 
 
 Knowledge
 
 : Site documentation management, reporting, workforce admin, logistics, and internal communication
 
 
 
 Expertise
 
 : Microsoft Office Suite, task tracking systems, basic data reporting, and organizational best practices
 
 
 
 
 
 
 Top Skills
 
 
 <ul>
 <li>
 Qualification in administration or relevant discipline, or equivalent experience
 </li>
 <li>
 Strong time management and multitasking capabilities
 </li>
 <li>
 High attention to detail and discretion
 </li>
 <li>
 Strong written and verbal communication
 </li>
 <li>
 Ability to coordinate across departments and handle fast-paced environments
 </li>
 <li>
 Proficiency in software and systems used for reporting and communication
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of the UAE&rsquo;s most iconic projects
 </li>
 <li>
 A collaborative, supportive environment that values efficiency and excellence
 </li>
 <li>
 Opportunities for professional growth and career progression
 </li>
 </ul>
 
 
 
 
 
 Ready to elevate your career?
 
 Join ALEC and play a key role in delivering iconic projects while growing in a dynamic and supportive team environment. We&rsquo;re excited to hear from you!
 
 
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 If you are organized, proactive, and thrive in structured site environments - we want to hear from you.
 
 
 
 
 
 Apply today and be part of something excellent!
 
</div>

Site Administrator

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