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internal controls manager Jobs in Abu Dhabi

internal controls manager

document control specialist

Brilliant Investment

Job SummaryThe Document Controller is responsible for managing, organizing, and maintaining all company and project documentation across corporate departments and construction projects.This includes drawings, submittals, contracts, correspondence, reports, specifications, HR and financial records, procurement documents, and technical documentation.The role ensures accurate filing, proper version control, timely distribution, data integrity, and compliance with company procedures, ISO standards, and ERP document management workflows.Key Responsibilities1. Corporate &amp; Project Document Management<ul><li>Maintain and control all company and project documents including architectural, civil, structural, and MEP drawings, contracts, HR files, procurement records, and financial documentation.</li><li>Implement standardized document control procedures across all departments.</li><li>Ensure strict version control, archiving of superseded documents, and traceability of revisions.</li><li>Receive, scan, index, classify, and securely store documents in both physical and electronic repositories.</li><li>Maintain master document registers, logs, and databases for corporate and project records.</li></ul>2. ERP &amp; Digital Systems Integration<ul><li>Manage document workflows within ERP and DMS platforms such as Odoo, Oracle, SAP, SharePoint, Aconex, or Procore.</li><li>Ensure correct linking of documents to ERP modules (Procurement, Contracts, HR, Finance, Projects).</li><li>Support data migration, document structuring, and digital archiving aligned with ERP implementation.</li><li>Maintain document naming conventions, coding structures, and metadata standards.</li></ul>3. Distribution, Coordination &amp; Follow-Up<ul><li>Ensure timely distribution of drawings, RFIs, submittals, contracts, and approvals to relevant stakeholders.</li><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li><li>Track pending submissions, approvals, and renewals to prevent operational or contractual delays.</li><li>Maintain continuous communication with site engineers, PMO, procurement, HR, and finance teams.</li></ul>4. Quality Assurance &amp; Compliance<ul><li>Ensure all documentation complies with ISO standards, company SOPs, audit requirements, and regulatory authorities.</li><li>Verify completeness, accuracy, formatting, and approval status before document release.</li><li>Support internal and external audits by providing structured and traceable documentation.</li><li>Maintain confidentiality and secure handling of sensitive corporate records.</li></ul>5. Reporting &amp; Performance Tracking<ul><li>Prepare weekly and monthly document control status reports for management.</li><li>Monitor submission deadlines, approval cycles, expiries, and compliance requirements.</li><li>Highlight bottlenecks, overdue items, and workflow risks to the PMO and executive management.</li></ul>6. Administrative &amp; Operational Support<ul><li>Assist in preparation of presentations, reports, meeting minutes, and official correspondence.</li><li>Support tendering, procurement, contract administration, and HR documentation.</li><li>Maintain structured digital filing systems and corporate knowledge repositories.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or related field.</li><li>3&ndash;5 years&rsquo; experience in document control within construction, engineering, or contracting companies.</li><li>Strong knowledge of corporate and project document control systems.</li><li>Practical experience working with ERP systems (Odoo, Oracle, SAP) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li><li>High proficiency in MS Office, especially Excel document logs and tracking sheets.</li><li>Excellent organizational ability, accuracy, and attention to detail.</li><li>Strong communication, coordination, and confidentiality handling skills.</li><li>Ability to manage large volumes of corporate and project records in fast-paced environments.</li></ul>Work Location: In personPay: AED4,000.00 per monthWork Location: In person

Document Controller - Contracting Sector

Direct Source Engineering

<ul><li>Maintain and manage all MEP project documents, drawings, and correspondence.</li><li>Manage, log, and track all shop drawings, RFIs, material submittals, and inspection requests (MIR/WIR).</li><li>Coordinate documentation for local Abu Dhabi authorities and final project handovers (O&amp;Ms).</li><li>Coordinate with engineers, consultants, subcontractors, and project teams regarding document submissions and approvals.</li><li>Ensure all documents are accurately filed and easily accessible. &amp; Prepare document transmittals, logs, and reports.</li><li>Monitor document revisions and ensure only the latest approved versions are used.</li><li>Assist in preparing project close-out documentation and handover files.</li><li>Maintain confidentiality and security of company and project documents.</li><li>Support project teams with administrative and coordination tasks when required.</li><li>Ensure compliance with company standards and project documentation requirements.</li><li>Prepare document control reports and support project audits.</li><li>Ensure compliance with company document control procedures and project requirements.</li><li>Maintain flawless version control across Civil, MEP, and high-end Interior Fit-out projects.</li><li>Administer EDMS platforms (Aconex, Procore, or similar) and update project registers daily.</li></ul>Application Question(s):<ul><li>Do You Have Experience in MEP Construction, How many years?</li></ul>Work Location: In person

Document Controller

Pink Neon Advertising

<div></div><div><div><h3 class="jobSectionHeader">Job Summary</h3>

Most assignments require familiarity with standard Company processes and good PC skills. The assistant will be bilingual (Arabic and English) with a working knowledge of the construction terms in both English and Arabic. Very proficient with document control systems such as Aconex or PMWeb, the assistant will be in charge of the document control system for the group. We need our Assistants at this level to gather statistics and general data; reviews and combines this information into established reports for use within and outside the unit. In this role you will perform various administrative, clerical, data collection, data entry, and report writing tasks specific to assigned project or workgroup.

Responsibilities

Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative style. 
May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
<ul>
<li>Originates correspondence and reports not requiring the personal attention of immediate supervisor.</li>
<li>Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.</li>
<li>May establish and maintain records of equipment, including a log of equipment service dates.</li>
<li>In charge of the Document control system for the group.</li>
<li>May initiate requests for service.</li>
<li>May obtain basic data for completion of the unit&rsquo;s overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.</li>
<li>May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate</li>
<li>Directory as appropriate.</li>
<li>May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.</li>
<li>Performs other responsibilities associated with this position as may be appropriate.</li>
</ul>
Qualifications
<ul>
<li>High School Diploma 5+ years of relevant experience</li>
<li>Good written and oral communication, organizational, and interpersonal skills are required.</li>
<li>Good business English and general office practice skills are required.</li>
<li>Demonstrated proficiency in keyboard skills, as well as a working knowledge of MS Windows and related word processing, spreadsheet, and database software, is required.</li></ul></div></div>
 <ul><li>Company: Pink Neon Advertising</li>
<li>Employment Type: Full Time</li>
<li>Experience: 5 Years
</li><li>Job Type: Secretarial</li></ul>

Document Control Administrator

CONSUL ENGINEERING AND ARCHITECTUR

Job Objective:To act as the core hub for managing workflow in engineering projects by linking the internal design team, clients, and government authorities. This role involves the efficient operation of digital government systems and strict document control to ensure rapid permit issuance.Key Responsibilities &amp; Duties:<ul><li>Project Coordination: Maintain continuous coordination between engineering management and the design team (Architectural, Structural, MEP) to ensure drawings comply with official requirements.</li><li>Data Management: Daily update of the project database (Memento) to track tasks accurately, and distribute municipality comments to the respective engineers.</li><li>Government Platforms &amp; Permits Operation: Handle daily professional use of Abu Dhabi government platforms (MePS, TAMM, Smart Hub, Hassantuk, Taqa, eNOC) and conduct high-pressure follow-ups with government reviewers to expedite approvals.</li><li>Document Preparing and Controlling: Review and merge engineering documents, convert DWF files to PDF, and draft official letters, NOCs, and client undertakings.</li><li>External Representation (PRO): Represent the company on-site at municipalities and government entities to resolve technical issues, clear government fees, and handle housing loan procedures for citizens.</li><li>Client Negotiation &amp; Meetings: Communicate directly with clients to obtain required documents and lead/attend coordination meetings.</li><li>Reports &amp; Presentations: Prepare &quot;Daily Update&quot; reports and update performance Dashboards to monitor ongoing, delayed, or stuck projects.</li></ul>Required Competencies:<ul><li>Proactivity: Strong ability to follow up on pending issues without succumbing to system technicalities.</li><li>Attention to Detail: High accuracy in reviewing complex data entries and documents before submission to avoid rejections.</li><li>Organization &amp; Communication: Excellent time management and negotiation skills to build positive relations with clients and government representatives.</li></ul>Technical &amp; Software Skills:<ul><li>Government Platforms: MePS, TAMM, Mersal, Smart Hub, Hassantuk, Taqa, eNOC.</li><li>Data Management &amp; Dashboards: Memento Database, Google Sheets, Microsoft Excel.</li><li>Document Processing: Microsoft Word, PDF Editors, MS Paint, Autodesk Design Review.</li><li>Engineering Software Basics: Basic handling of AutoCAD and Revit (RVT) files to ensure drawing cleanliness before uploading.</li><li>Artificial Intelligence: ChatGPT, GEMINI.</li><li>Remote Access &amp; Communication: AnyDesk, RustDesk, Ultraviewer, Microsoft Teams, Google Meet.</li></ul>How to ApplyIf you meet the above requirements and are ready for a challenging and rewarding career step, please send your CV and comprehensive Portfolio to the email below:<ul><li>Email: careers@consul-engineering.com</li></ul>Only candidates with relevant UAE experience will be considered.Work Location: In person

Project Coordinator

<div>Title:
Cost Engineer - AD
Position: Senior Cost Controls Specialist
Company: KBR 
Project: Majnoon-Iraq 
Job Location: Abu Dhabi
Job Purpose
A Senior Cost Controls Specialist is responsible for managing and overseeing cost control processes across projects or organizational operations. This role ensures that budgets are effectively monitored, costs are accurately tracked, and financial risks are proactively identified and minimized.
The specialist performs detailed cost analysis, develops and monitors budget forecasts, and provides actionable insights to support informed decision-making. By maintaining financial discipline and optimizing resource utilization, they play a key role in enhancing project efficiency and contributing to overall financial success.
Key Responsibilities &ndash; Cost Controls<ul><li>
Project Cost Management: Full ownership of project financial performance, including preparation and management of Project Status Reports (e-PSR) and overall P&amp;L accountability.</li><li>
Variance Analysis: Perform detailed analysis of job ledgers and cost centers to identify variances and recommend corrective actions.</li><li>
Accounts Payable (AP): Oversee end-to-end vendor payment processes, ensuring accuracy, compliance, and timely disbursement.</li><li>
Accounts Receivable (AR): Manage invoicing, AR aging, Withholding Tax (WHT), and Days Sales Outstanding (DSO) to optimize cash flow.</li><li>
Expense Management: Review and approve employee expense claims, ensuring compliance with company policies and procedures.</li><li>
WBS Management: Lead the creation, maintenance, and continuous monitoring of Work Breakdown Structures to ensure accurate allocation.</li><li>
Project Accounting Liaison: Act as the primary interface between project management teams and finance/accounting departments.</li><li>
Standard Costing: Develop and apply cost multipliers for employee cost recovery and resource pricing.</li><li>
Client Reporting: Prepare and deliver client reports including VOWD (Value of Work Done) and monthly cost reports.</li><li>
Corporate Reporting: Support internal financial reporting cycles, ensuring alignment with corporate standards and compliance requirements.</li><li>
Cost Control &amp; Forecasting: Establish and maintain robust cost control procedures, including tracking of actual costs and preparation of Estimates at Completion (EAC).</li><li>
Timesheet Management: Oversee timesheet processes across UAE and Iraq operations, including role administration and approval workflows.</li><li>
Audit Coordination: Serve as focal point for internal finance and SOX audits; provide support during client audits.</li><li>
Contract Compliance: Monitor and track the validity and compliance of contractual documents including Work Orders, Agency Contracts, and ICAs.</li></ul>
COMPLIANCE/FINANCE/OPERATION SUPPORT ROLE<ul><li>
Corporate Card Oversight: Manage and monitor Project Corporate Management Cards (CMC) and P-Cards across UAE and Iraq operations, ensuring compliance, proper utilization, and audit readiness.</li><li>
Site Financial Governance: Oversee site-based finance processes including petty cash, business advances, and per diem administration, ensuring adherence to company policies and controls.</li><li>
Work Permit Administration: Lead and supervise the end-to-end work permit process, including new applications and cancellations for demobilized personnel.</li><li>
Social Security Compliance: Manage project registration and compliance with DRSS (social security authority) for workforce coverage.</li><li>
Tax Reporting: Prepare and submit weekly reports on Iraq portfolio Withholding Tax (WHT) status, ensuring regulatory compliance.</li><li>
Performance Monitoring: Develop, review, and report quarterly KPIs aligned with contractual requirements and project objectives.</li><li>
Procedure Development: Implement project-specific cost and finance procedures, including travel and business advance policies.</li><li>
Audit &amp; Assurance: Lead departmental audits in Iraq for the Business Services (Project Finance) function, ensuring full compliance and audit preparedness.</li><li>
Client Coordination: Provide timely responses to ad hoc client requests, maintaining strong client relationships and service delivery standards.</li></ul>
Soft Skills<ul><li>
Communication: Effectively convey complex financial and cost data to stakeholders</li><li>
Leadership: Demonstrate strong leadership by guiding teams, driving accountability, and influencing key decisions.</li><li>
Analytical Thinking: Interpret data and trends to identify cost-saving opportunities and support strategic planning.</li><li>
Problem-Solving: Proactively address cost overruns and project challenges with practical and innovative solutions.</li><li>
Time Management: Prioritize and manage multiple tasks efficiently in fast-paced, deadline-driven project environments.</li><li>
Collaboration: Work effectively with cross-functional teams to achieve project and organizational objectives.</li><li>
Attention to Detail: Maintain high accuracy in cost tracking, financial reporting, and documentation.</li><li>
Conflict Resolution: Handle disagreements professionally, fostering constructive outcomes and maintaining team cohesion</li><li>
Years of Experience: 10+.</li></ul></div>

Cost Engineer - AD

the sky key management consultancy.

Head Chef &ndash; Italian Pizza SpecialistLocation: Abu Dhabi, UAEEmployment Type: Full-TimeJob SummaryWe are seeking a highly experienced Head Chef specializing in authentic Italian and Neapolitan pizza to lead our kitchen operations in Abu Dhabi. The ideal candidate will have extensive experience in dough fermentation, wood-fired or electric pizza ovens, menu development, kitchen management, cost control, and team leadership. The Head Chef will ensure exceptional food quality, consistency, and adherence to international food safety standards.Key Responsibilities:<ul><li>Lead and manage all kitchen operations and staff.</li><li>Develop and maintain authentic Italian pizza recipes and menu offerings.</li><li>Oversee pizza dough production, fermentation, proofing, and baking processes.</li><li>Ensure consistent quality, presentation, and taste of all food items.</li><li>Train, mentor, and evaluate kitchen staff.</li><li>Control food costs, inventory, purchasing, and waste management.</li><li>Implement and maintain HACCP, hygiene, and food safety standards.</li><li>Create seasonal menus and introduce new pizza concepts.</li><li>Monitor kitchen equipment maintenance and operational efficiency.</li><li>Coordinate with restaurant management to achieve business goals and customer satisfaction.</li></ul>Requirements:<ul><li>6 and above years of culinary experience with at least 5 years as Head Chef or Senior Sous Chef.</li><li>Strong expertise in Italian cuisine, especially Neapolitan and artisan pizza.</li><li>Advanced knowledge of dough fermentation, pizza ovens, Italian ingredients, and traditional cooking techniques.</li><li>Experience managing high-volume restaurant operations.</li><li>Proven leadership and team management skills.</li><li>Strong understanding of food costing, budgeting, and inventory control.</li><li>HACCP and food safety certification preferred.</li><li>Culinary diploma or equivalent professional qualification is an advantage.</li><li>Excellent communication skills and ability to work in a multicultural environment.</li></ul>Preferred Experience:<ul><li>Experience in premium Italian restaurants, hotel restaurants, or upscale dining concepts.</li><li>Pre-opening experience.</li><li>Expertise in wood-fired pizza ovens and traditional Italian pizza-making methods.</li><li>Experience in the UAE</li></ul>KPIs<ul><li>Food quality and consistency.</li><li>Food cost percentage and waste control.</li><li>Kitchen hygiene audit scores.</li><li>Customer satisfaction ratings.</li><li>Staff retention and training performance.</li><li>Revenue growth through menu innovation.</li></ul>Ideal Candidate: A passionate Italian pizza expert with strong leadership skills, capable of delivering authentic Italian cuisine experiences while managing a high-performing kitchen team.Work Location: In person

Head Chef – Italian Pizza Specialist

EDGE

<div>
 
 Position Title &ndash; IT Integration Specialist (Emirati Talent)
 
 
 Reports To: Chief Technology Officer
 
 
 
 
 
 About: We are an innovative UAV development company focused on rapidly designing and deploying cutting-edge unmanned aerial systems to address needs in both military and civilian sectors. We specialize in agile development, leveraging proven subsystems and advanced technologies to deliver unique UAV solutions.
 
 
 
 
 
 Overview:
 
 
 
 IT Expert
 
 is responsible for designing, implementing, and maintaining a
 
 secure, high-performance IT ecosystem
 
 that enables rapid UAV development, testing, and operations. The role combines
 
 enterprise IT, cybersecurity, and engineering infrastructure support
 
 .
 
 
 
 
 
 Key Responsibilities:
 
 
 
 1. Secure Development Environment
 
 
 <ul>
 <li>
 Establish and manage
 
 isolated development networks
 
 (on-prem + private cloud)
 </li>
 <li>
 Implement
 
 access control, endpoint security, and data protection
 
 </li>
 <li>
 Ensure compliance with
 
 defense-grade security practices (OpSec / air-gapped options)
 
 </li>
 </ul>
 
 
 2. Infrastructure &amp; Systems
 
 
 <ul>
 <li>
 Deploy and maintain:
 </li>
 <li>
 On-prem servers &amp; storage
 </li>
 <li>
 Firewalls, VPNs, and secure gateways
 </li>
 <li>
 Backup &amp; disaster recovery systems
 </li>
 <li>
 Support
 
 high availability and performance
 
 </li>
 </ul>
 
 
 3. Engineering Support
 
 
 <ul>
 <li>
 Enable environments for:
 </li>
 <li>
 Embedded systems development
 </li>
 <li>
 Simulation (SIL/HIL setups)
 </li>
 <li>
 Flight control software workflows
 </li>
 <li>
 Manage tools like version control, CI/CD, and artifact storage
 </li>
 </ul>
 
 
 4. Cybersecurity &amp; Risk Mitigation
 
 
 <ul>
 <li>
 Protect against
 
 data breaches, IP leakage, and external threats
 
 </li>
 <li>
 Conduct vulnerability assessments and enforce security policies
 </li>
 <li>
 Monitor and respond to incidents
 </li>
 </ul>
 
 
 5. IT Operations &amp; Support
 
 
 <ul>
 <li>
 Manage end-user systems (limited, controlled devices)
 </li>
 <li>
 Support internal teams (engineering, production, admin)
 </li>
 <li>
 Ensure minimal downtime and fast issue resolution
 </li>
 </ul>
 
 
 6. Vendor &amp; Solution Management
 
 
 <ul>
 <li>
 Evaluate and manage
 
 IT vendors and subcontractors
 
 </li>
 </ul>
 
 
 
 
 
 
 
 Key Profile
 
 <ul>
 <li>
 Strong background in:
 </li>
 <li>
 Network architecture &amp; cybersecurity
 </li>
 <li>
 Linux/Windows server environments
 </li>
 <li>
 Secure DevOps / DevSecOps
 </li>
 <li>
 Experience in:
 </li>
 <li>
 Aerospace, defense, or high-security environments (highly preferred)
 </li>
 <li>
 Mindset:
 </li>
 <li>
 
 &ldquo;Secure by design&rdquo; + &ldquo;enable speed, not block it&rdquo;
 
 </li>
 <li>
 Hands-on, problem solver, startup mentality
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Information Technology, Computer Science, Software Engineering, or related field.
 </li>
 <li>
 5+ years of experience in system integration, software development, or IT infrastructure.
 </li>
 <li>
 Strong experience with APIs, web services, and data formats (JSON, XML).
 </li>
 <li>
 Proficiency in programming or scripting languages (e.g., Python, Java, JavaScript).
 </li>
 <li>
 Experience with integration platforms (e.g., MuleSoft, Dell Boomi, Azure Integration Services, or similar).
 </li>
 <li>
 Knowledge of cloud environments (AWS, Azure, or GCP).
 </li>
 <li>
 Experience with databases (SQL/NoSQL) and data mapping techniques.
 </li>
 <li>
 Strong problem-solving skills and ability to work in a fast-paced, multidisciplinary environment.
 </li>
 <li>
 Excellent communication and collaboration skills.
 </li>
 </ul>
 
 
 
 
 Preferred:
 
 <ul>
 <li>
 Experience integrating UAV systems, IoT platforms, or real-time data environments.
 </li>
 <li>
 Familiarity with cybersecurity principles and secure data exchange.
 </li>
 <li>
 Experience working in defence, aerospace, or high-tech R&amp;D environments.
 </li>
 </ul>
 
 
</div>

IT Integration Engineer

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