office clerk

document controller

admin coordinator

contract administrator

office manager

document control specialist

The Sanad Group

<div>
 
 
 JOB PURPOSE/SUMMARY:
 
 
 
 The Specialist &ndash; Regulatory Compliance Management is responsible for supporting the execution of audits, document control, and compliance monitoring activities within the Document &amp; Audit Management sub-section.
 
 
 Reporting to the Manager &ndash; Regulatory Compliance Management, the role assists in maintaining regulatory documentation, coordinating audits, tracking compliance findings, and preparing reports. The Specialist supports Sanad&rsquo;s adherence to EASA Part-145, AS9110, and other relevant aviation standards and contributes to continuous improvement efforts to enhance compliance visibility and efficiency.
 
 
 
 
 
 
 KEY RESPONSIBILITIES AND ACCOUNTABILITIES
 
 
 
 
 
 
 
 1. Audit and Compliance Support
 
 
 <ul>
 <li>
 Assist in preparing for internal and external audits, including evidence gathering and documentation.
 </li>
 <li>
 Support scheduling, coordination, and follow-up of audits and surveillance activities.
 </li>
 <li>
 Participate in audit execution under guidance and ensure audit data is well recorded.
 </li>
 </ul>
 
 
 2. Document Control and Maintenance
 
 
 <ul>
 <li>
 Maintain regulatory documentation including MOE, supplements, audit forms, and capability list.
 </li>
 <li>
 Assist in issuing and withdrawing controlled documents and updates on the bulletin board.
 </li>
 <li>
 Ensure documents are properly formatted, version-controlled, and archived.
 </li>
 </ul>
 
 
 3. Findings Tracking and CAPA Coordination
 
 
 <ul>
 <li>
 Track audit findings and monitor the status of corrective and preventive actions.
 </li>
 <li>
 Coordinate with departments to collect evidence of closure.
 </li>
 <li>
 Escalate unresolved issues to the Manager or Senior Engineer.
 </li>
 </ul>
 
 
 4. Reporting and Visual Management (1
 
 
 <ul>
 <li>
 Update trackers, audit dashboards, and compliance metrics.
 </li>
 <li>
 Support preparation of reports and presentations using Excel, PowerPoint, and SharePoint.
 </li>
 <li>
 Help maintain visual tools for audit readiness and status tracking.
 </li>
 </ul>
 
 
 5. Regulatory and Departmental Support
 
 
 <ul>
 <li>
 Support responses to regulatory and customer audits and requests.
 </li>
 <li>
 Help coordinate document submissions for authority approvals and capability changes.
 </li>
 </ul>
 
 
 6. Communication and Training Assistance
 
 
 <ul>
 <li>
 Facilitate communications and document requests between departments.
 </li>
 <li>
 Assist in preparing training materials and compliance awareness content.
 </li>
 </ul>
 
 
 7. Other Duties
 
 
 <ul>
 <li>
 Perform any other tasks as assigned by the Manager &ndash; Regulatory Compliance Management or Senior Engineer in support of the department&rsquo;s objectives.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS, EXPERIENCE AND COMPETENCIES Minimum Qualifications
 
 (Education/Certification/Licensure/Professional Membership)
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in engineering, industrial management, quality management or related field.
 </li>
 <li>
 Completion of or active enrollment in Internal Auditor or Investigator training is preferred.
 </li>
 <li>
 Awareness of EASA Part-145, AS9110, or equivalent compliance standards.
 </li>
 </ul>
 <li>
 </li>
 
 
 Minimum Experience:
 
 
 <ul>
 <li>
 3 to 4 years of experience in aviation quality, safety, or compliance roles.
 </li>
 <li>
 Hands-on exposure to audits, document control, and compliance tracking.
 </li>
 </ul>
 <li>
 </li>
 
 
 Job Specific Competencies:
 
 
 
 
 
 <ul>
 <li>
 
 Regulatory Awareness
 
 </li>
 </ul>
 
 Basic understanding of EASA, GCAA, FAA, and AS9110 regulatory frameworks and how they apply in an MRO setting.
 
 
 
 
 <ul>
 <li>
 
 Audit Execution Support
 
 </li>
 </ul>
 
 Ability to assist in planning and conducting audits, collecting evidence, and recording findings with guidance.
 
 
 
 
 <ul>
 <li>
 
 Corrective Action Tracking
 
 </li>
 </ul>
 
 Capable of tracking non-conformities and supporting follow-up of corrective and preventive actions.
 
 
 
 
 <ul>
 <li>
 
 Document Control
 
 </li>
 </ul>
 
 Familiar with document issuance, version control, and maintenance of regulatory documentation.
 
 
 
 
 <ul>
 <li>
 
 Compliance Reporting
 
 </li>
 </ul>
 
 Able to compile audit data, assist in reporting, and update visual compliance trackers and tools.
 
 
 
 
 <ul>
 <li>
 
 Stakeholder Support
 
 </li>
 </ul>
 
 Provides administrative and coordination support to internal stakeholders and external auditors.
 
 
 
 
 <ul>
 <li>
 
 Microsoft 365 Proficiency
 
 </li>
 </ul>
 
 Skilled in Excel, PowerPoint, SharePoint, and Word for reporting, formatting, and compliance documentation.
 
 
 
 
 <ul>
 <li>
 
 Communication and Collaboration
 
 </li>
 </ul>
 
 Strong communication and teamwork skills to support cross-functional compliance efforts.
 
 
 
 
 <ul>
 <li>
 
 Continuous Learning
 
 </li>
 </ul>
 
 Demonstrates a proactive attitude toward developing technical skills and compliance knowledge.
 
 
 
 
 <ul>
 <li>
 
 Attention to Detail
 
 </li>
 </ul>
 
 High level of accuracy in documentation, audit logs, and recordkeeping.
 
 
 
</div>

Specialist - Regulatory Compliance Management

Green Land Catering Services LLC

Typist Job DescriptionJob Title: / Government Services &amp; Document Control Specialist Location: Abu Dhabi, UAE Reports To: General Manager / Administrative HeadJob SummaryThe Typist cum PRO is responsible for the efficient and accurate handling of all company documentation, particularly those requiring submission to UAE government entities. This dual role requires exceptional typing speed and precision for preparing official papers, combined with expert knowledge and execution of public relations activities, including visa processing, labor transactions, and licensing requirements in Abu Dhabi.Key Responsibilities1. Government Relations (PRO Services)<ul><li>Visa and Immigration Processing: Manage the end-to-end processing of employment visas, residency permits, renewals, cancellations, and status changes for all employees through ICP/GDRFA and other relevant government portals.</li><li>Labour Services: Handle all transactions with the Ministry of Human Resources and Emiratisation (MOHRE), including labor contracts, work permits, and establishment card renewals.</li><li>Company Licensing: Manage the renewal and modification of all company trade licenses, commercial registrations, and permits with the Department of Economic Development (DED) and Free Zone authorities.</li><li>Document Attestation: Coordinate the submission and retrieval of official documents requiring government attestation, translation, and authentication.2. Typing, Documentation, and Data Management</li><li>Official Document Preparation: Accurately type, format, and prepare official letters, applications, contracts, and legal documents in both English and Arabic as required for government submission.</li><li>Database Entry: Maintain and update records related to employee statuses, document expiry dates (passports, visas, licenses), and government fee payments in the company database.</li><li>Confidentiality: Handle all sensitive employee and corporate data with the highest level of confidentiality and discretion.</li></ul>Required Skills and QualificationsTechnical &amp; Professional Competencies<ul><li>Government Portal Expertise: Proven experience using UAE government portals (e.g., MOHRE/Tasheel, ICP/GDRFA/Amer, Abu Dhabi DED) is mandatory.</li><li>Language Proficiency: Excellent command of written and spoken English and Arabic is essential for official correspondence and interaction with government officials.</li><li>Software Proficiency: Expert knowledge of Microsoft Office Suite (Word, Excel, Outlook).</li></ul>Personal Attributes<ul><li>Local Knowledge: Strong understanding of Abu Dhabi&rsquo;s geography and governmental administrative processes.</li><li>Interpersonal Skills: Excellent relationship-building and communication skills to effectively liaise with government personnel.</li><li>Time Management: Exceptional organizational skills and ability to manage multiple complex visa and licensing processes simultaneously under strict deadlines.</li><li>Dependability: A proactive, disciplined, and highly dependable working style.</li></ul>Education and Experience<ul><li>High school diploma or equivalent; a certification in administrative services or public relations is preferred.</li><li>Minimum of 3-5 years of combined experience as a Typist and a PRO, specifically handling government services and corporate documentation in Abu Dhabi.</li></ul>Job Type: Full-time

Typist

CAPSA Engineering & Contracting LLC

Location: Abu Dhabi Employment Type: Contractual- renewable, Full time. Experience: 2-3 years, UAE Experience preferred. Minimum Qualification: Bachelor&rsquo;s Degree (Civil, Electrical or related field)About Company: CAPSA Engineering &amp; Contracting LLC is a multidisciplinary EPC company based in Abu Dhabi, delivering engineering, procurement, construction and maintenance services across civil, electrical, mechanical, and telecom sectors. We focus on quality, safety, and timely project execution with a strong in-house team and industry expertise.About the Role: We are seeking a highly organized and detail-oriented Document Controller to manage, track, and maintain all project documentation for our Civil &amp; Electrical works. The ideal candidate will ensure accurate filing, version control, timely retrieval and smooth coordination between project teams, consultants and contractors.Key Responsibilities&middot; Manage and control all project documentation (drawings, specifications, reports, correspondence, permits, etc.) for Civil OR Electrical disciplines.&middot; Maintain an organized document control system in both electronic and hard-copy formats.&middot; Ensure proper version control, file naming conventions, and secure storage of documents.&middot; Distribute drawings and documents to relevant stakeholders and track acknowledgments.&middot; Monitor document workflows and ensure timely review/approval of submissions.&middot; Coordinate with site teams, engineering teams, and contractors regarding document-related queries.&middot; Prepare document logs, reports, and dashboards as required.&middot; Ensure compliance with company and project documentation procedures.Minimum Qualifications&middot; Bachelor&rsquo;s Degree (Civil/Electrical/Industrial Engineering, Business Administration or relevant field). Proficiency in MS Office (Word, Excel, PowerPoint).&middot; Proven experience as a Document Controller in Civil, Electrical, or Construction projects. Strong knowledge of document control processes and systems&middot; Excellent communication, coordination, and time-management skills.Preferred Skills&middot; Experience working with large-scale infrastructure or EPC projects.&middot; Familiarity with ISO documentation standards.&middot; Ability to work under pressure and meet strict deadlines.Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>

Document Controller – Civil or Electrical

ALEC Data Center Solutions

<div>
 
 
 Are you a detail-oriented documentation professional ready to build your career with one of the region&rsquo;s leading construction companies?
 
 
 
 
 
 
 
 Who We Are
 
 
 
 ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region&rsquo;s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEC Data Centre Solutions delivers the infrastructure behind the digital world. We build and upgrade mission-critical environments for global clients&mdash;always prioritising precision, performance, and speed.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a Document Controller, you&rsquo;ll be a key player in ensuring our projects stay on track, on time, and aligned with strategic goals. Your expertise in project scheduling, risk identification, and data-driven decision-making will directly impact the timely and high-quality delivery of complex data centre builds.
 
 
 ALEC Data Centre Solutions combines speed, security, and scalability with technical precision - and you&rsquo;ll be part of a team delivering mission-critical environments trusted by global tech leaders.
 
 
 
 
 
 
 About Your Team
 
 
 
 You will work closely with production, design, and QA/QC teams to ensure that all documentation is properly controlled, accessible, and aligned with both project standards and internal procedures. You'll support internal audits, maintain filing systems, and help ensure the seamless flow of information that drives successful project execution.
 
 
 
 
 
 
 Your Role
 
 
 
 As a Document Controller, you will be responsible for:
 
 
 
 
 <ul>
 <li>
 Data updates like submittal/Records status and keep all registers updated with Document status (Update Current Versions) update all registers.
 </li>
 <li>
 Distributing the submittals from sub-contractors for ALEMCO internal review as per the Document Distribution Matrix.
 </li>
 <li>
 Submitting the project submittals with transmittal cover to the consultant.
 </li>
 <li>
 Scanning and uploading the commented/approved submittals in the project document management system/Server.
 </li>
 <li>
 Preparing files with proper labelling (with traceability of records).
 </li>
 <li>
 Proper file Management &amp; Housekeeping (ISO 9001 Management Protocol - Filing Reliability.
 </li>
 <li>
 Ability to use and operate document management system used (Aconex/Unifier etc.)
 </li>
 <li>
 Saving project documents/records in established Folder structure.
 </li>
 <li>
 Maintaining confidentiality around sensitive information on and terms of agreement.
 </li>
 <li>
 Preparing ad-hoc reports on projects as needed.
 </li>
 <li>
 Ensuring to professionally indent all original documents related to the projects such as Construction and drawings, Schematics, Statutory.
 </li>
 <li>
 Maintaining hard copy references and library of all documents and ensure easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 
 Experience:
 
 
 
 Minimum 5 years in a document control role in construction environment, preferably 2 years in QA/QC department.
 
 
 
 
 
 
 Knowledge &amp; Skills:
 
 
 <ul>
 <li>
 Document control systems and file management
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Proficiency in MS Office Suite
 </li>
 <li>
 Attention to detail and confidentiality
 </li>
 <li>
 Basic understanding of joinery terminology, materials, and workflow
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Familiarity with ISO 9001 and quality systems
 </li>
 <li>
 Experience with QA/QC documentation and inspection tools
 </li>
 <li>
 Ability to read joinery/architectural drawings
 </li>
 <li>
 Awareness of HSE standards in a factory environment
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of UAE most iconic projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 </ul>
 
 
 
 
 
 Ready to elevate your career?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join
 
 ALEC Data Center Solutions
 
 and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 Apply today and be part of something excellent!
 
</div>

Document Controller

J10 Consulting

The Role
 Our Multi National Main Contracting client has a new requirement for a well experienced Document Controller to join their team in Abu Dhabi. working on a new data centre project. Successful candidates will have extensive Document Control experience on large scale projects and be proficient in ACONEX. Candidates must have worked for recognised UAE main contracting companies in the UAE previously. This role is available for immediate joining and is an initial 3 month contract position, outsourced through J10 Consulting. Responsibilities: Maintains all important documents hardcopy and/or electronic format as directed, ensuring that the information is easily accessible whether stored locally or archived; Provide administrative assistance to the project team in their reporting obligations and other functions; Control files, drawings and engineering documents and co-ordinate and manage all activities related to the Document Control section, which may include the control of other administrative documents; Maintain a reliable data entry system accommodated by tasks such as filing hardcopies, scanning, electronic management, filing and processing, archiving and document tracking, inputs the document data into the standard registers whilst ensuring that the information is accurate and up to date; Maintains controlled copies of the latest approved documents adding the appropriate reference and priority whilst ensuring their distribution, if required. Prepare & distribute correspondences, reports, memorandums, reports, schedules and materials for publication, presentation etc.; Controls drawings, design records, standards, procedures, correspondence and minutes of meetings etc.; Recording and archiving all hardcopy and softcopy documents, Maintaining an appropriate electronic database as backup to a traditional hardcopy archive system for easy storage and access to all internal and external correspondence and data; Providing data entry and word processing services as and when required; Assisting managers in producing various reports, tables and presentation material; Copies/scans and distributes the required documents, assisting as required;
 
Requirements
 Document Controller Requirements: Minimum of 5 years’ experience post graduation with experience in civil construction projects Must have worked in UAE main contracting company previously Excellent communication skills in English, written and spoken; Proficient in Electronic Documentation Management Software systems - ACONEX is required, SharePoint, Documentum are added benefit Experienced user of MS Office; Capable of working with minimal supervision; In-depth knowledge of document procedures; Effective in building good working relationships within complex structures, both internally and with various project stakeholders.
 
About the company
 J10 Consulting are Construction Recruitment experts in the Middle East. We help businesses and careers grow by delivering Temporary Contract & Permanent Contingency hiring solutions within Construction & Engineering in the UAE, Saudi Arabia, Qatar, Oman, Bahrain & Kuwait J10 Consulting provide collaborative engagement and a deep understanding of both client and candidate requirements to cover temporary and permanent requirements across a number of vertical markets within Construction & Engineering.

DIPG

Job SummaryThe Document Controller is responsible for managing, organizing, and maintaining all project documentation related to commercial building construction. This includes drawings, submittals, correspondence, reports, specifications, and technical documentation. The role ensures timely distribution, accurate filing, proper version control, and compliance with project procedures and standards.Key ResponsibilitiesDocument Management<ul><li>Maintain and control all project documents including architectural, civil, structural, and MEP drawings for commercial building projects.</li><li>Implement document control procedures to ensure accurate logging, tracking, and archiving of documents.</li><li>Ensure proper version control for all documents, ensuring obsolete documents are removed from circulation.</li><li>Receive, scan, and index incoming documents and ensure proper filing (physical and electronic).</li><li>Manage document registers, logs, and databases.</li></ul>Distribution &amp; Coordination<ul><li>Ensure timely distribution of drawings, submittals, RFIs, and technical documents to relevant project team members.</li><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li><li>Follow up on outstanding submittals or approvals to avoid delays in project execution.</li><li>Maintain communication with site engineers and PM team for the latest updates on documentation.</li></ul>Quality &amp; Compliance<ul><li>Ensure all documentation complies with ISO standards, company procedures, and project requirements.</li><li>Verify that documents are complete, accurate, and properly formatted before distribution.</li><li>Support audits by providing required documentation and well-organized records.</li></ul>Reporting &amp; Tracking<ul><li>Prepare weekly and monthly document status reports for the project team and management.</li><li>Track deadlines for submissions, approvals, and revisions.</li><li>Monitor document workflows and highlight delays to the project management team.</li></ul>Administrative Support<ul><li>Assist in preparing presentations, reports, and meeting minutes as required.</li><li>Support tendering, procurement, and contract documentation processes.</li><li>Manage digital platforms such as Aconex, Procore, or other document management systems when used.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field.</li><li>2&ndash;5 years&rsquo; experience as a Document Controller, preferably in commercial building or construction projects.</li><li>Strong knowledge of document control systems and procedures.</li><li>Proficiency in MS Office (Excel, Word, Outlook) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li><li>Excellent organizational skills and attention to detail.</li><li>Good communication and coordination abilities.</li><li>Ability to manage large volumes of documents in fast-paced environments.</li></ul>Job Type: Full-time

jadara home for real estate and development

Responsibilities:<ul><li>Manage and control all company documents related to real estate operations including contracts, agreements, approvals, permits, drawings, and correspondence</li><li>Maintain an organized digital filing system while working from home</li><li>Ensure proper document registration, tracking, and version control</li><li>Maintain accurate document registers and logs for all incoming and outgoing documents</li><li>Coordinate with Sales, Leasing, Finance, HR, Legal, and Operations teams via email, phone, or online platforms</li><li>Visit the Municipality and other government authorities to submit, follow up, and collect documents, approvals, and permits as required</li><li>Handle documentation related to property registration, NOCs, approvals, and licenses</li><li>Monitor expiry dates of important documents and inform concerned departments for timely renewal</li><li>Maintain confidentiality and ensure secure handling of all company and client documents</li><li>Prepare reports on document status, pending approvals, and submissions when required</li><li>Work from home on regular days and visit the office only 2 days per week for coordination, filing, and document handover</li><li>Ensure compliance with company policies and UAE real estate / municipality regulations</li></ul>Requirements:<ul><li>Male UAE National (Emirati) only</li><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field</li><li>Prior experience with Municipality and government document submissions preferred</li><li>Proficient in MS Office (Word, Excel, Outlook) and document management systems</li><li>Strong organizational and time management skills</li><li>Ability to work independently and meet deadlines</li><li>Good communication skills in Arabic and English</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

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660 document control specialist jobs IN Abu Dhabi

Specialist - Regulatory Compliance Management

Typist

Document Controller – Civil or Electrical

Document Controller

Document Controller

Document Controller

Document Controller