document controller

contract manager

contracts manager

admin coordinator

contracts administrator Jobs in Abu Dhabi

contracts administrator

document control supervisor

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p><b>
Document Controller (UAE National)</b></p><p><b>
Abu Dhabi, UAE</b></p><p></p><p><b>
What you will be Doing:</b></p><ul><li><p>
The Document Controller under general supervision performs a variety of document control functions for a project or department.</p></li><li><p>
Coordinate the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.</p></li><li><p>
Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.</p></li><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications</p></li><li><p>
Scans documents for electronic storage.</p></li><li><p>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</p></li><li><p>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</p></li><li><p>
Assists junior document control staff to ensure effective implementation of project-specific procedures.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li></ul><p></p><p><b>
What Required Skills You will Bring:</b></p><ul><li><p>
Diploma or bachelors degree in any discipline</p></li><li><p>
Prior experience in document control or administration or operations</p></li><li><p>
Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.</p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Document Controller (UAE National)

AECOM

<div><b>Company Description</b><p><b><br>
Work with Us. Change the World.</b></p><p>
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.</p><p>
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><p>
We're one global team driven by our common purpose to deliver a better world. Join us.</p><b><br>
Job Description</b><p><br>
We are seeking a highly organized and efficient Senior Document Controller to join our team in Abu Dhabi, United Arab Emirates. The successful candidate will be responsible for overseeing and managing all aspects of document control for our organization's projects and operations.</p><ul><li>
Develop, implement, and maintain document control systems and procedures</li><li>
Manage the receipt, distribution, and filing of all project documentation</li><li>
Ensure all documents are properly indexed, stored, and easily retrievable</li><li>
Coordinate with project teams to ensure timely submission and approval of documents</li><li>
Perform regular quality checks to maintain the integrity and accuracy of document databases</li><li>
Generate reports on document status, revisions, and distribution</li><li>
Train and mentor junior document control staff</li><li>
Liaise with internal departments and external stakeholders regarding document-related issues</li><li>
Ensure compliance with company policies, industry standards, and regulatory requirements</li><li>
Continuously improve document control processes for enhanced efficiency</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
Minimum of 5 years of experience in document control, preferably in a similar industry</li><li>
Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong knowledge of database management, filing, and archiving systems</li><li>
Experience with large-scale projects and multiple stakeholders</li><li>
Excellent attention to detail and quality control skills</li><li>
Professional certification in document control or records management (preferred)</li><li>
Knowledge of industry-specific regulations and standards</li><li>
Familiarity with construction, engineering, or oil and gas industry documentation (preferred)</li><li>
Outstanding organizational and time management skills</li><li>
Excellent communication and interpersonal skills</li><li>
Ability to work independently and as part of a team</li><li>
Strong problem-solving and analytical skills</li></ul><br>
<b>
Additional Information</b><div></div><p><b><br>
About AECOM</b></p><p>
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.</p><p>
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.</p><p><b>
What makes AECOM a great place to work</b></p><p>
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.</p><p>
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</p></div>

Senior Document Controller

Al Khayyat Investments (AKI)

<div>
 <p>
  <strong>
   Job Summary:
  </strong>
 </p>
 <p>
  The Document Controller will be responsible for managing and controlling all project documentation for construction and infrastructure projects in Abu Dhabi. This includes handling submissions, shop drawings, RFIs, WIRs, MIRs, and as-built documentation while ensuring accuracy, proper version control, and timely distribution. The role requires strong coordination with project teams, the ability to manage high-volume documents in fast-track projects, and proficiency in document management systems such as Aconex, Procore, Asite, and SharePoint.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Experience in managing and controlling project documents for construction or infrastructure projects.
  </li>
  <li>
   Strong skills in handling submissions, shop drawings, RFIs, WIRs, MIRs, and as-built documentation.
  </li>
  <li>
   Proficiency in Aconex, Procore, Asite, SharePoint, and MS Office.
  </li>
  <li>
   Excellent coordination, accuracy, and version-control skills.
  </li>
  <li>
   Ability to manage high-volume documents in fast-track projects.
  </li>
  <li>
   Minimum of 2 years of relevant experience.
  </li>
  <li>
   Must be residing in Abu Dhabi.
  </li>
 </ul>
 <p>
 </p>
</div>


Document Controller – Abu Dhabi Projects

Boskalis

<div><h3 class="jobSectionHeader"><b>How you can make your mark</b></h3><p>
Make your mark as a document controller at our office in Abu Dhabi. As a document controller you are a crucial part of a project team as well as the document management department. On a daily basis you will be working closely together with engineers and project managers who are depending on your pro-active aid and accurate assistance when it comes to raising issues, document handling, and exchange.</p><p>
At the end of the day, you will be the person who made sure that all project documentation was properly processed. You ensure that the entire project team, including subcontractors and client organizations, can find what they need to move forward on the project. Supported by the knowledge of your document management colleagues, you will play a pivotal role in delivering a correct final project documentation package to the client.<br>
<br>
<b>Your responsibilities as a document controller</b></p><ul><li>
You act as the first point of contact for multiple project teams, the customer and subcontractor with questions about the document management system (DMS) and the project documentation.</li><li>
Within the project team, you bear ownership of the DMS and instruct the parties involved in its use.</li><li>
You are responsible for registering and processing project documentation and distribution to the customer and external parties.</li><li>
As an integral part of the project team, you proactively report to the project team and the client about the status of incoming and outgoing documents.</li><li>
You actively identify problems and bottlenecks with regard to both the documents and the functioning of the DMS.</li></ul><p><b>
Your qualities and experience</b><br>
You can move ahead as a document controller, if you have:</p><ul><li>
At least a secondary vocational education.</li><li>
Work experience in roles such as document control or IT.</li><li>
Knowledge of Document Management Systems and MS Office applications (Excel, SharePoint).</li><li>
Proficiency in both written and spoken <b>English</b> and <b>Finnish</b> is a must.</li></ul><h3 class="jobSectionHeader"><b>
We offer</b></h3><p><b>
What you can expect</b></p><ul><li>
Career opportunities: We challenge you every day to get better. Together we realize your full personal and professional career by creating development opportunities.</li><li>
Warm welcome: We warmly welcome our new colleagues, so they feel at home as soon as possible. During your online onboarding program, we give you all the ins and outs of Boskalis!</li><li>
Career development: Plenty of opportunities to realize your full potential. Challenge yourself with (online) courses in our Boskalis academy.</li></ul><p><b>
Extra information</b></p><ul><li>
Your team: You will be part of the Abu Dhabi office and you will also work closely together with the quality team.</li><li>
Where you will work: You will be based in our Abu Dhabi office, working for our worldwide projects.</li><li>
Full/part-time job: The position of document controller is a full-time job.</li><li>
Next steps: Apply easily by completing the online application form. Interviews are held online or in the office. Once it&rsquo;s clear we&rsquo;re a good match, we&rsquo;ll make you an offer - and look forward to welcoming you to the company.</li></ul><h3 class="jobSectionHeader"><b>
About Boskalis</b></h3><p>
Working at Boskalis is about creating new horizons and sustainable solutions. In a world where population growth, an increase in global trade, demand for (new) energy, and climate change are driving forces, we challenge you to make your mark in finding innovative and relevant solutions for complex infrastructural and marine projects.</p><p>
Within a vibrant company culture, you will be working as part of a diverse, international team of experts. We offer you the opportunity to realize your full personal potential and expand your professional career by creating new horizons. Together!</p><h3 class="jobSectionHeader"><b>
Interested?</b></h3><p><b>
Want to know more?</b></p><p>
We are more than happy to answer your questions about the position, please contact Melisha Nazareth, Corporate Recruiter via our career page.</p><p><b>
Interested?</b> Please apply by filling in your details and by uploading your cover letter and CV on our careers site.</p><p><b>
Please note: </b>Boskalis never requests a financial contribution to arrange visas or other documents related to a job vacancy. Be wary of individuals who pretend to be our recruiters and ask for such contributions.</p><p><b>
Disclaimer for Recruiters and Recruitment Agencies</b></p><p>
We appreciate your interest in our vacancies and understand that your candidate might be enthusiastic about this exciting opportunity. However, our recruitment process is not structured this way; at Boskalis, we handle recruitment ourselves. Therefore, we do not accept unsolicited applications or CVs from recruitment agencies. Any submission will be treated as a direct application.</p><p>
#LI-MN1</p></div>

Document Controller (Finnish Speaker)

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 With more than 14000 people around the globe, GHD is one of the world&rsquo;s leading professional services companies operating in the global markets of water, energy and resources, environment, property and buildings, and transportation. Serving clients across five continents and the Pacific region, GHD people share a passion for exceeding the expectations of our clients and contributing to their success.
 <br/>
 <br/>
 If you want to start a career with impact, being involved in solving everyday problems through to tackling some of the great challenges our clients and communities face, you&rsquo;ll find that here at GHD.
 <br/>
 <br/>
 We're looking for a
 <strong>
  Document Controller
 </strong>
 to join our dynamic team and prepare project cost, forecast, estimating, tracking, analysis, and reports.
 <br/>
 <br/>
 This role will also be involved in maintaining internal labor and project costs to allocated budget, perform cost analysis and advising project leaders on cost over-runs, working with computerized databases to manage project changes and minimize costs, overseeing and generating project-based invoices, reviewing and improving cost control systems to streamline and create more efficient cost analysis and reporting mechanisms, and supporting project team with labor projections, reallocations, and general cost reporting.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Control design documentation for the project/department
  </li>
  <li>
   Maintain up to date records of financial status of projects
  </li>
  <li>
   Assist in the control of other documentation types as directed.
  </li>
  <li>
   Liaise with project/department staff, to achieve efficient data transmission, appropriate process alignment and a high standard of service deliver
  </li>
  <li>
   Provide support to staff in the Project Management Group and others, as required.
  </li>
  <li>
   All clerical and administrative duties such as typing, transmittals, registering correspondence,
  </li>
  <li>
   updating quality records, filing, binding, scanning, copying etc required of the role.
  </li>
  <li>
   Support and liaise with members of the Project Management team to ensure processes and procedures are being implemented.
  </li>
  <li>
   Through a process of training and self-learning, become familiar with GHDs document and job management systems.
  </li>
  <li>
   Provide a full document control support role including daily tasks such as: &ndash; Expedite the review and approval of documentation including engineering documents and drawings and vendor data, and procedures. &ndash; Plan, supervise and record document flow to and from all necessary parties including engineering and construction contractors, sub-contractors and the project office. &ndash; Write standard letters. &ndash; Update quality records. &ndash; Record and issue all incoming and outgoing project correspondence and contractual notices. On certain projects, this may include e-mails. &ndash; Issues transmittals and receipts concerning the documents in circulation. &ndash; Complete all necessary typing and filing as required. Develop familiarity with GHD DTC and understanding of required formatting and presentation of documents. &ndash; Financial reporting - project cost updates in spreadsheet format, tracking earned value, assistance with invoicing. &ndash; Program management - assistance with Suretrak programming
  </li>
  <li>
   Assist with job management using PM tools (MS Access) for issues management and risk management
  </li>
  <li>
   Document Preparation: Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.
  </li>
  <li>
   Cost Accounting: Evaluate costs and identify variances or opportunities to improve profitability for more senior colleagues.
  </li>
  <li>
   Cost Calculation and Analysis: Prepare and analyze accurate costings for construction, maintenance, or improvement works. Will include calculations covering materials, quantities, and labor time.
  </li>
  <li>
   Cost Price Calculation: Work independently to collate and analyze cost price and/or project data using data modeling tools and algorithms to calculate cost process and project estimates.
  </li>
  <li>
   Personal Capability Building: Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
  </li>
  <li>
   Operational Compliance: Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.
  </li>
  <li>
   Cost Reduction: Contribute to reviewing costs, generate ideas for cost reduction, and contribute to the implementation of cost saving initiatives.
  </li>
  <li>
   Project Reporting and Review: Contribute to project and program reporting and review by organizing meetings and by preparing project and/or program papers (e.g., agendas, reports, and presentations).
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Take on some of the world's toughest challenges- with everyone at GHD backing you every step of the way.
  <br/>
  <br/>
 </strong>
 <strong>
  At GHD, we celebrate the power of a multicultural workforce and champion individual achievement. As an equal opportunity employer, we are committed to providing fair and inclusive employment opportunities to all qualified candidates and employees&mdash;regardless of background, identity, or experience. We believe that diversity drives innovation, and we welcome the unique perspectives that each team member brings to our organization.
 </strong>
</div>


Document Controller

CAPSA Engineering & Contracting LLC

<p><b>Location: </b>Abu Dhabi<br/><b>Employment Type:</b> Contractual- renewable, Full time.<br/><b>Experience:</b> 2-3 years, UAE Experience preferred.<br/><b>Minimum Qualification:</b> Bachelor&rsquo;s Degree (Civil, Electrical or related field)</p><p><b>About Company:</b> <b>CAPSA Engineering &amp; Contracting LLC</b> is a multidisciplinary EPC company based in Abu Dhabi, delivering engineering, procurement, construction and maintenance services across civil, electrical, mechanical, and telecom sectors. We focus on quality, safety, and timely project execution with a strong in-house team and industry expertise.</p><p><b>About the Role: </b>We are seeking a highly organized and detail-oriented Document Controller to manage, track, and maintain all project documentation for our Civil &amp; Electrical works. The ideal candidate will ensure accurate filing, version control, timely retrieval and smooth coordination between project teams, consultants and contractors.</p><p><b>Key Responsibilities</b></p><p>&middot; Manage and control all project documentation (drawings, specifications, reports, correspondence, permits, etc.) for Civil OR Electrical disciplines.</p><p>&middot; Maintain an organized document control system in both electronic and hard-copy formats.</p><p>&middot; Ensure proper version control, file naming conventions, and secure storage of documents.</p><p>&middot; Distribute drawings and documents to relevant stakeholders and track acknowledgments.</p><p>&middot; Monitor document workflows and ensure timely review/approval of submissions.</p><p>&middot; Coordinate with site teams, engineering teams, and contractors regarding document-related queries.</p><p>&middot; Prepare document logs, reports, and dashboards as required.</p><p>&middot; Ensure compliance with company and project documentation procedures.</p><p><b>Minimum Qualifications</b></p><p>&middot; Bachelor&rsquo;s Degree (Civil/Electrical/Industrial Engineering, Business Administration or relevant field). Proficiency in MS Office (Word, Excel, PowerPoint).</p><p>&middot; Proven experience as a Document Controller in Civil, Electrical, or Construction projects. Strong knowledge of document control processes and systems</p><p>&middot; Excellent communication, coordination, and time-management skills.</p><p><b>Preferred Skills</b></p><p>&middot; Experience working with large-scale infrastructure or EPC projects.</p><p>&middot; Familiarity with ISO documentation standards.</p><p>&middot; Ability to work under pressure and meet strict deadlines.</p><p>Job Type: Full-time</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul>

Document Controller – Civil or Electrical

Explore 844+ Document control supervisor in Abu Dhabi this December. Find roles across top companies and apply now to boost your career.

844 document control supervisor jobs IN Abu Dhabi

Document Controller (UAE National)

Senior Document Controller

Senior Document Controller

Document Controller – Abu Dhabi Projects

Document Controller (Finnish Speaker)

Document Controller

Document Controller – Civil or Electrical