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document controller

Aqua Properties

Client Office Admin cum Document Controller &ndash; Building Construction Projects.We are seeking a highly organized and detail-oriented Client Office Admin cum Document Controller to support the Client Projects Manager in the execution of building construction projectsKey Responsibilities:1. Document Control<ul><li>Manage and maintain all incoming and outgoing project documents (drawings, technical submittals, correspondences, etc.).</li><li>Ensure all documents are properly logged, distributed, and archived in accordance with project document control procedures.</li><li>Maintain document numbering systems and file naming conventions.</li><li>Track and monitor document revisions, approvals, and transmittals.</li><li>Handle confidential documents and ensure security of sensitive information.</li></ul>2. Office Administration<ul><li>Provide administrative support to the client&rsquo;s project management and site teams.</li><li>Coordinate office communications, schedules, and meetings.</li><li>Handle incoming emails, and correspondence on behalf of the client office.</li><li>Assist in preparing letters, reports, and presentations.</li></ul>3. Coordination &amp; Reporting<ul><li>Liaise with consultants, contractors, and internal departments to ensure timely document exchange and response.</li><li>Assist in preparing project progress reports, document logs, and meeting minutes.</li><li>Follow up on pending approvals, submissions, and correspondence.</li></ul>Qualifications &amp; Skills:<ul><li>Minimum 3&ndash;7 years of experience in document control and administrative roles within the building construction industry (client-side or consultancy preferred).</li><li>Knowledge of document control systems.</li><li>Excellent organizational skills and attention to detail.</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong communication and coordination skills.</li><li>Ability to work independently and handle multiple tasks under tight deadlines.</li></ul>How to Apply--Interested candidates may send their CV to email address prajeesh@aquaproperties.com with the subject line - &ldquo;Application for Client Office Admin cum Document Controller&rdquo;Note: Only candidates with relevant experience as an Admin or Document Controller in building construction projects will be considered. Applicants without prior experience in this specific role are kindly requested not to apply.Job Types: Full-time, PermanentPay: AED4,000.00 - AED6,000.00 per month

Document Controller

Caliberly -  Recruitment Agency

<div>
 
 
 Document Controller
 
 
 
 
 Location:
 
 Dubai, United Arab Emirates
 
 
 
 Industry:
 
 Construction
 
 
 
 Experience Required:
 
 Minimum
 
 3 years&rsquo; UAE experience
 
 in the construction industry
 
 
 
 
 
 
 Position Overview
 
 
 
 The Document Controller will be responsible for managing, organizing, and maintaining technical documents, drawings, and project records for construction projects. The role ensures that all documentation is accurate, up-to-date, properly stored, and easily accessible to project teams, consultants, and contractors.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage and control project documentation, including technical drawings, contracts, correspondence, reports, submittals, and material approvals.
 </li>
 <li>
 Use document management systems (DMS) such as Aconex, Primavera Contract Management, or similar platforms for uploading, tracking, and distributing documents.
 </li>
 <li>
 Ensure that all documents comply with project standards, protocols, and quality requirements.
 </li>
 <li>
 Maintain the document control register and ensure the timely updating of logs, transmittals, and filing systems.
 </li>
 <li>
 Coordinate with project managers, engineers, consultants, and contractors to collect and distribute documents.
 </li>
 <li>
 Track document revisions and ensure version control to avoid discrepancies.
 </li>
 <li>
 Prepare and issue transmittals, RFI logs, NCR logs, and other project documentation as required.
 </li>
 <li>
 Archive project records systematically to support audits and handover documentation.
 </li>
 <li>
 Ensure confidentiality and security of sensitive documentation.
 </li>
 <li>
 Support the project team in retrieving documents and providing administrative documentation assistance.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Minimum
 
 3 years of UAE experience
 
 in a Document Controller role within the construction industry.
 </li>
 <li>
 Strong knowledge of document control systems and DMS platforms (Aconex preferred).
 </li>
 <li>
 Familiarity with construction documents, drawings, and technical terminologies.
 </li>
 <li>
 Excellent organizational skills and attention to detail.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Strong communication skills and ability to work in a fast-paced project environment.
 </li>
 <li>
 Ability to maintain a high level of confidentiality and data accuracy.
 </li>
 </ul>
 
 
</div>

Obras Contracting LLC

Job Description:We are seeking an experienced Document Controller to join our team. The ideal candidate will have a strong background in document management within the construction industry, particularly in the UAE. This role is crucial for ensuring that all project documentation is accurate, up-to-date, and easily accessible to all stakeholders.Responsibilities:<ul><li>Manage and maintain all project documentation, including drawings, specifications, contracts, and reports.</li><li>Ensure that all documents are properly filed, archived, and easily retrievable.</li><li>Coordinate with project managers, engineers, and other team members to ensure document control procedures are followed.</li><li>Review and update documents for accuracy and compliance with company standards.</li><li>Track and manage document revisions and ensure that the latest versions are distributed to relevant parties.</li><li>Assist in the preparation of project documentation for audits and inspections.</li><li>Develop and implement document control procedures and policies to ensure consistency and compliance across all projects.</li><li>Liaise with clients, subcontractors, and suppliers to ensure timely receipt and distribution of documents.</li><li>Ensure that all project documentation is in compliance with legal and regulatory requirements.</li><li>Conduct regular audits of document control processes and systems to identify areas for improvement.</li><li>Support the project team in the preparation of tender documents and proposals.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per monthExperience:<ul><li>Contracting: 2 years (Preferred)</li><li>Document controller: 2 years (Preferred)</li></ul>

ELSEWEDY ELECTRIC UAE

<div>
 
 
 
 Job Summary
 
 
 
 
 The Document Controller is responsible for the effective control, distribution, and archiving of all documents. The role ensures that accurate, approved, and up-to-date documentation is available to relevant stakeholders in compliance with company procedures.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Establish, implement, and maintain document control procedures for technical and project documentation.
 </li>
 <li>
 Receive, register, log, track, and distribute incoming and outgoing documents (drawings, specifications, calculations, method statements, reports, schedules, etc.).
 </li>
 <li>
 Ensure documents are correctly numbered, version-controlled, approved, and issued using agreed transmittal procedures.
 </li>
 <li>
 Coordinate with engineers, project managers, consultants, subcontractors, and clients to ensure timely document submissions and responses.
 </li>
 <li>
 Maintain document registers, revision histories, and transmittals in electronic and hard-copy formats.
 </li>
 <li>
 Monitor document status (submitted, under review, approved, revised, superseded) and ensure obsolete documents are withdrawn.
 </li>
 <li>
 Ensure compliance with Quality Management Systems (ISO) and project-specific document control requirements.
 </li>
 <li>
 Support internal and external audits by providing accurate and traceable documentation.
 </li>
 <li>
 Archive completed project documents in line with contractual and company retention policies.
 </li>
 <li>
 Maintain confidentiality and security of sensitive technical and commercial information.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Engineering, Business Administration, or a related field
 </li>
 <li>
 Minimum
 
 2&ndash;5 years
 
 of experience as a Document Controller in a technical environment
 </li>
 <li>
 Strong understanding of
 
 document control procedures
 
 </li>
 <li>
 Ability to maintain accurate records and ensure compliance with
 
 Quality Management Systems
 
 </li>
 </ul>
</div>

DAR AL OMRAN

<div>
 
 
 Job Title:
 
 Document Controller
 
 
 
 Location:
 
 Dubai, United Arab Emirates
 
 
 
 Work Type:
 
 Full Time
 
 
 
 Level:
 
 Entry Level
 
 
 
 Industry:
 
 Engineering
 
 
 
 Job Description:
 
 
 
 We are seeking a detail-oriented and organized
 
 Document Controller
 
 to join our engineering team in Dubai. The successful candidate will be responsible for managing and maintaining all project documentation, ensuring accuracy, confidentiality, and easy retrieval of documents throughout the project lifecycle.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Establish and maintain document control procedures and systems.
 </li>
 <li>
 Receive, review, and register incoming and outgoing documents.
 </li>
 <li>
 Ensure all documents are properly filed, stored, and easily accessible.
 </li>
 <li>
 Distribute documents to relevant stakeholders in a timely manner.
 </li>
 <li>
 Monitor document revisions and ensure version control.
 </li>
 <li>
 Assist in the preparation of reports and documentation as required.
 </li>
 <li>
 Collaborate with project teams to ensure document compliance with company standards.
 </li>
 <li>
 Maintain confidentiality of sensitive information.
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Minimum
 
 5 years
 
 of overall experience, including
 
 2&ndash;3 years of experience in the UAE
 
 </li>
 <li>
 Proven experience with
 
 ACONEX is required
 
 </li>
 <li>
 Notice period:
 
 15 days to 1 month
 
 </li>
 <li>
 Willingness to be assigned to the
 
 Jebel Ali project site
 
 </li>
 </ul>
 
 
 We Offer:
 
 
 <ul>
 <li>
 Competitive salary package.
 </li>
 <li>
 Opportunities for professional growth and development.
 </li>
 <li>
 Dynamic and collaborative work environment.
 </li>
 </ul>
 
 
 Application Process:
 
 
 
 Interested candidates are encouraged to submit their CV and cover letter outlining their suitability for the role.
 
</div>

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
AECOM is seeking an experienced Document Controller for a major Roads and Bridges project located in Dubai. Responsible for the administration of a comprehensive document control system to support program-wide administrative, engineering, and operational activities. This role ensures timely, accurate, and systematic management of all project documentation in alignment with project and client requirements, with a particular focus on electronic document control through platforms such as Aconex.
Job Duties:<ul><li>
Maintain and control all technical documentation including specifications, IFC and shop drawings, vendor documents, calculation sheets, and revision instructions, both electronically and physically.</li><li>
Ensure proper use and upkeep of the Electronic Document Management System (EDMS), particularly Aconex, for receiving, tracking, and distributing project documentation.</li><li>
Prepare and maintain accurate logs and registers such as Critical / Non-Critical Documents, GFC Drawings, Shop Drawings, RFIs, NCRs, CARs, and others as required for monthly progress reports.</li><li>
Issue documents using approved transmittal formats in accordance with project procedures to the client, consultants, site teams, and company stakeholders.</li><li>
Monitor incoming and outgoing correspondences, ensuring timely routing, response tracking, and archiving.</li><li>
Coordinate with Head Office and Vendors to obtain updated versions of all documents and ensure the latest revisions are distributed to relevant parties.</li><li>
Support the compilation and submission of final as-built documentation in compliance with approved document closeout procedures.</li><li>
Assist in the preparation of daily, weekly, and monthly reports by maintaining regular records of site document activity.</li><li>
Maintain the Master Document Register for each project and ensure readiness for progress reporting and milestone payment submissions.</li><li>
Track license registration and renewal requirements as per applicable project regulations.</li></ul> 

Qualifications 
Minimum Qualifications:<ul><li>
Degree preferred but not essential; relevant certifications in document control are an advantage.</li></ul>
Experience:<ul><li>
Minimum 7 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy.</li><li>
Proven experience with Aconex on large-scale infrastructure, building, or industrial projects is essential.</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Ground up construction and building maintenance LLC

Location: Dubai, UAE Employment Type: Full-timeJob Description:We are a reputable contracting company in Dubai seeking an experienced Document Controller with a strong background in the construction industry. The ideal candidate will be responsible for managing, controlling, and maintaining project documentation in compliance with company standards and project requirements.Key Responsibilities:<ul><li>Manage and control all project-related documents (drawings, submittals, RFIs, correspondence, reports, etc.)</li><li>Maintain proper document control registers and tracking logs</li><li>Ensure timely distribution of documents to consultants, clients, and internal teams</li><li>Review documents for accuracy, format, and compliance before submission</li><li>Maintain both electronic and hard-copy filing systems</li><li>Coordinate with project managers, engineers, and site teams</li><li>Ensure document revisions and versions are properly controlled</li><li>Prepare reports and summaries as required by management</li></ul>Requirements:<ul><li>Minimum 3&ndash;5 years of experience as a Document Controller in construction/contracting companies</li><li>Prior experience in UAE construction projects is preferred</li><li>Strong knowledge of construction documentation and workflows</li><li>Proficient in MS Office (Word, Excel, Outlook) and document control systems</li><li>Excellent organizational and communication skills</li><li>Ability to work under pressure and meet deadlines</li></ul>Job Type: Full-timePay: From AED1.00 per month

Document Controller – Construction

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Document Controller – Construction