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document management specialist

Vodafone

<div><ul><li>Maintaining Document Management System. Create and maintain users and user permissions
</li><li>Create and maintain business units&rsquo; directories and organizational structure
</li><li>Gather all the documents and upload in the system with classification. Create and analyse Access control lists (ACL) per user and per business units and work together with corporate security team and other IT teams to maintain system health
</li><li>Perform Level 1 support on system, solving minor issues and raise tickets to DMS support vendor.
</li><li>Follow tickets with IT and DMS vendor and communicate with DMS users. Create and maintain document types, attributes, and what business see as required
</li><li>Monitor regulatory activity (Classification of Documents) to maintain compliance with records and document management laws.
</li><li>Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
</li><li>Consult with end users regarding problems in accessing electronic content.
</li><li>Conduct needs assessments to identify document management requirements of departments or end users.
</li><li>Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
</li><li>Ensure updated information related to new developments in the Document Management System Solution (Keep abreast of developments in document management by reviewing current literature, participating in workshops, training, or professional conferences.)
</li><li>Prepare support documentation and training materials for end users of document management systems.
</li><li>Perform any additional project, task or activities assigned/delegated by the Line Manager.</li></ul></div>
 <div><ul><li>Bachelor&rsquo;s degree in Business or equivalent
</li><li>3 years of proven relevant work experience on systems administration.
</li><li>2 to 3 years of experience working with various teams to achieve business goals.
</li><li>Software development experience is a plus
</li><li>Excellent skills in Excel and MS Office
</li><li>Strong analytical and decision-making abilities
</li><li>Certification in Document Management is a plus</li></ul></div>

Document Management Specialist

<div>
 
 Job Description
 
 
 
 <ul>
 <li>
 Maintaining Document Management System. Create and maintain users and user permissions
 </li>
 <li>
 Create and maintain business units&rsquo; directories and organizational structure
 </li>
 <li>
 Gather all the documents and upload in the system with classification. Create and analyse Access control lists (ACL) per user and per business units and work together with corporate security team and other IT teams to maintain system health
 </li>
 <li>
 Perform Level 1 support on system, solving minor issues and raise tickets to DMS support vendor.
 </li>
 <li>
 Follow tickets with IT and DMS vendor and communicate with DMS users. Create and maintain document types, attributes, and what business see as required
 </li>
 <li>
 Monitor regulatory activity (Classification of Documents) to maintain compliance with records and document management laws.
 </li>
 <li>
 Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
 </li>
 <li>
 Consult with end users regarding problems in accessing electronic content.
 </li>
 <li>
 Conduct needs assessments to identify document management requirements of departments or end users.
 </li>
 <li>
 Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
 </li>
 <li>
 Ensure updated information related to new developments in the Document Management System Solution (Keep abreast of developments in document management by reviewing current literature, participating in workshops, training, or professional conferences.)
 </li>
 <li>
 Prepare support documentation and training materials for end users of document management systems.
 </li>
 <li>
 Perform any additional project, task or activities assigned/delegated by the Line Manager.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business or equivalent
 </li>
 <li>
 3 years of proven relevant work experience on systems administration.
 </li>
 <li>
 2 to 3 years of experience working with various teams to achieve business goals.
 </li>
 <li>
 Software development experience is a plus
 </li>
 <li>
 Excellent skills in Excel and MS Office
 </li>
 <li>
 Strong analytical and decision-making abilities
 </li>
 <li>
 Certification in Document Management is a plus
 </li>
 </ul>
</div>

Swan Global WLL

Document Controller Permanent positionWorking Days / Hours : 0700 &ndash; 1500 schedule from Sundays to Thursdays. Fridays and Saturdays are weekly off.Location : MesaimeerSalary : 3000Benefits : Accommodation ( sharing ) + Transport by companyDocument Controller in real estate manages and organizes all project-related and administrative documents, ensuring accuracy, compliance, and accessibility.Key Responsibilities:<ul><li>Maintain and control real estate documents</li><li>Ensure compliance with legal and regulatory requirements.</li><li>Coordinate with internal teams and external team for document processing.</li><li>Review documents for accuracy and implement quality control procedures.</li><li>Safeguard document security and confidentiality.</li><li>Improve document management processes using software tools.</li></ul>Requirements<ul><li>Experience in document control, preferably in real estate or construction.</li><li>Proficiency in document management systems</li><li>Strong organizational and communication skills.</li><li>Knowledge of real estate contracts and regulations</li></ul>Job Type: PermanentPay: QAR3,000.00 per month

DocumentController

Gulf Consulting Group

We are currently looking for a Document Controller (Philippine National) who can work at the site and is available to join immediately.Duties &amp; Responsibilities* To manage all commercial and technical documents for the project.* Perform all clerical work which include filing, typing, photocopying, fax correspondence and other works. being* Maintaining and updating the database and manual filings.* Receiving and checking all incoming correspondence and transmittal of drawing documents. Reports to the* Keep all project documents orderly, complete, and categorized for easy accessibility to specific records andprojects.* Ensures delivery and receipt of all documents by deadlines. Design Filing System* Maintains updated records of all approved documents and their distribution clearly. Protecting and securing thefiles and records.* Any other work required by the company under your profession.Qualifications, Experience and Education* University degree* Familiarity with phone systems* Previous experience with Microsoft Office software preferred.Knowledge, Hard/Soft Skills and Abilities* Document Control Training Certificate* Proficiency in software like MS Office, SharePoint, Aconex, or EDMS* Good knowledge of document management procedures and ISO standards Excellent communication skills, bothwritten and verbal.* Excellent time management skills.* Ability to work under pressure.* Self-motivated, hardworking, flexible.Job Type: Full-time

Document Controller

JOB HUB GLOBAL

Document ControllerDuration: 3 Months (Extendable) Mobilization: Immediate Location: Lusail Towers, Doha, Qatar Experience: 3+ yearsJob Summary:Our client, a global engineering technology company in Qatar, is seeking a detail-oriented and organized Document Controller to manage, maintain, and oversee document control systems across projects and operations. The successful candidate will be responsible for managing and maintaining project documentation, ensuring all records are filed and updated in a systematic manner. The role requires someone with strong organizational skills and experience working in fast-paced environments.Key Responsibilities:<ul><li>Manage and maintain the document control system and processes.</li><li>Receive, review, and categorize incoming and outgoing documents.</li><li>Ensure that all documentation is accurate, up to date, and appropriately filed.</li><li>Track document versions and revisions, maintaining proper records of approvals and changes.</li><li>Support project teams with document preparation, formatting, and submission.</li><li>Ensure compliance with company standards, client requirements, and legal regulations.</li><li>Distribute documents to relevant stakeholders in a timely and efficient manner.</li><li>Maintain confidentiality and security of sensitive information.</li><li>Perform regular audits to ensure integrity and accuracy of document control systems.</li><li>Train and support team members on document control procedures, where necessary.</li></ul>Requirements:<ul><li>Proven experience in a document control or administrative role.</li><li>Familiarity with document control software and tools (e.g., SharePoint, Aconex, EDMS).</li><li>Strong attention to detail and organizational skills.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).</li><li>Strong communication skills, both written and verbal.</li><li>High level of integrity and professionalism.</li></ul>Qualifications:<ul><li>Minimum of 3 years of experience as a Document Controller.</li><li>Strong knowledge of document management systems and procedures.</li><li>Proficiency in Microsoft Office and document control software.</li><li>Excellent organizational and communication skills.</li></ul>Please note that applicants should answer the pre-screening questions to be considered for this positionTHOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTEDAbout Job Hub GlobalAt Job Hub Global, we believe that people are at the heart of every great organization. As a premier HR consultancy, we are passionate about helping businesses thrive by providing bespoke recruitment, staff outsourcing, workforce solutions, and HR management consultancy services that are tailored to meet your unique needs.With a deep understanding of the evolving workplace, we are committed to connecting exceptional talent with exceptional companies. Our mission is to empower businesses with the right people, processes, and strategies to drive success. Whether you&rsquo;re looking to build a high-performing team, streamline your workforce, or navigate the complexities of HR management, Job Hub Global is here to partner with you every step of the way.Together, we&rsquo;ll turn challenges into opportunities and dreams into achievements. Your success is our businessJob Types: Full-time, Temporary, Contract Contract length: 3 monthsPay: QAR3,000.00 per monthApplication Question(s):<ul><li>How many years' experience do you have as a document controller?</li><li>Do you acknowledge that the position is for a 3-month project with the possibility of extension?</li><li>Do you accept the full package salary on offer?</li><li>Are you available to start work immediately?</li><li>Do you have a valid QID?</li></ul>

Boom General Contractors

We areHiring!Job Title Site DocumentController-FemaleROLE PURPOSE: We are seeking a highly organized and detail-oriented Site Document Controller to join our civil construction company. As a Site Document Controller, you will play a critical role in ensuring the accuracy, integrity, and accessibility of project-related documents. You will be responsible for managing and maintaining all project documents, records, and information, contributing to the overall efficiency and success of our construction projectsKEY RESPONSIBILITIES: Document Management: Process and control all project documents, including drawings, specifications, reports, permits, and correspondence, ensuring they are accurate, up-to-date, and properly organized.Document Retrieval: Facilitate the retrieval and distribution of documents to relevant team members as required, ensuring they have access to the information they need to perform their tasks efficiently.Version Control: Implement and maintain a robust document version control system to track revisions, updates, and changes to project documents, ensuring that the most current information is readily available.Data Entry: Input project-related data into digital document management systems and databases, and ensure data accuracy and completeness.File Organization: Organize both electronic and hard copy documents, maintaining a well-structured filing system for easy reference and retrieval.Quality Assurance: Conduct regular audits to verify the accuracy and compliance of project documents with established standards and regulations.Collaboration: Collaborate with project managers, engineers, contractors, and other stakeholders to ensure seamless document exchange and to address document-related queries and concerns.Security: Maintain document confidentiality and implement security measures to protect sensitive information.Archiving: Manage the archival and disposal of project documents in accordance with company policies and industry regulations.QUALIFICATIONS &amp; EDUCATION:High school diploma or equivalent; additional education or certification in document management is a plus. Prior experience as a Document Controller in the construction industry is highly desirable. Proficiency in document management software and tools, such as Microsoft Office, SharePoint, and Documentum. Strong attention to detail and organizational skills. Excellent communication and interpersonal abilities. Knowledge of construction industry document control best practices. Familiarity with relevant regulatory requirements and standards. Ability to work effectively in a fast-paced and dynamic construction environment.APPLY ON: recruitment@bgcqatar.comJob Type: Full-timePay: QAR1.00 - QAR5.00 per monthApplication Question(s):<ul><li>Can you provide your own visa? *</li><li>Do you know how to use the VLOOKUP formula? *</li><li>Do you know how to use conditional formatting? *</li><li>Do you know how to format documents in Excel and Word files? *</li><li>What is your working experience level in PDF? *</li><li>Did you work with any of Ashghal's projects?</li></ul>

Site Document Controller-Female

Alhamal Trading & Contracting W.L.L.

We are looking for a Document Controller to join our construction team. The successful candidate will be responsible for managing, organizing, and controlling all project documents to ensure accuracy, proper version control, and timely distribution in accordance with company and project requirements.Key Responsibilities<ul><li>Manage and control all incoming and outgoing project documents</li><li>Maintain proper filing systems (hard copy and electronic)</li><li>Ensure documents are correctly numbered, dated, and approved</li><li>Coordinate document submission with consultants, clients, and subcontractors</li><li>Track document revisions and maintain updated records</li><li>Prepare document registers and reports as required</li><li>Ensure compliance with company procedures and project standards</li><li>Support project and site teams with documentation requirements</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree or Diploma in a relevant field</li><li>Minimum 2&ndash;4 years of experience as a Document Controller in the construction field</li><li>Fluent in Arabic and English, with the ability to write correct Arabic and professional English</li><li>Good knowledge of document control systems and procedures</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Strong organizational and communication skills</li><li>Ability to work under pressure and meet deadlines</li><li>Arab nationality preferred</li><li>Experience in Qatar projects is an advantage</li></ul>Job Type: Full-time

Document Controller (Preferred Arab)

Explore 1546+ Document management specialist in Charge Jobs In Doha this January. Find roles across top companies and apply now to boost your career.

1546 document management specialist jobs IN Charge Jobs In Doha

Document Management Specialist

Document Management Specialist

DocumentController

Document Controller

Document Controller

Site Document Controller-Female

Document Controller (Preferred Arab)