graphic designer

project manager

content creator

finance manager

relationship manager

document manager

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div><br>
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div><p><br>
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.</p>
Job Description:
<div>
The Document Controller is responsible for managing and maintaining a systematic documentation process for all construction-related and administrative documents, including contracts, letters of intent (LOIs), invoices, drawings, and correspondences. This role supports project teams by ensuring documentation is accurately processed, stored, and retrievable, while also assisting in various administrative and coordination tasks.</div><div></div><h4 class="jobSectionHeader"><b><br>
Document Control &amp; Records Management</b></h4><ul><li><div>
Manage and maintain an organized document control system for contracts, LOIs, invoices, and project documentation.</div></li><li><div>
Review, track, and ensure timely updates of contractual documents including agreements, amendments, and addendums.</div></li><li><div>
Create, organize, and maintain physical and digital filing systems to support project teams.</div></li><li><div>
File and archive documents systematically, ensuring compliance with labeling and storage protocols.</div></li><li><div>
Review the accuracy and completeness of records, ensuring documents are up-to-date and accessible.</div></li><li><div>
Control the flow of incoming and outgoing project documentation and correspondence.</div></li><li><div>
Ensure confidentiality and secure backup of all sensitive documents.</div></li></ul><h4 class="jobSectionHeader"><b>
Invoice and Financial Documentation</b></h4><ul><li><div>
Process and track invoices in coordination with finance and construction teams.</div></li><li><div>
Verify accuracy of billing and resolve discrepancies with internal departments.</div></li><li><div>
Ensure timely submission of documents related to payment and procurement.</div></li></ul><h4 class="jobSectionHeader"><b>
Submittals &amp; Correspondence</b></h4><ul><li><div>
Receive, log, and prepare submittals (drawings, documents, samples) for approval.</div></li><li><div>
Draft and compose letters and transmittals as directed by the Manager.</div></li><li><div>
Prepare transmittals for returning commented items to relevant site teams.</div></li><li><div>
Maintain accurate submittal logs for tracking and reference.</div></li></ul><h4 class="jobSectionHeader"><b>
Administrative Support</b></h4><ul><li><div>
Assist in day-to-day administrative tasks, including correspondence, scheduling, and document preparation.</div></li><li><div>
Support the Construction and Contract Operations (CCO) team with scheduling meetings and preparing materials.</div></li><li><div>
Manage calendars, set up appointments, and coordinate logistics for meetings and conferences.</div></li><li><div>
Take and distribute meeting minutes, agendas, and follow-up action items.</div></li></ul><h4 class="jobSectionHeader"><b>
Office and Resource Management</b></h4><ul><li><div>
Monitor and maintain office supplies inventory.</div></li><li><div>
Ensure that document-related equipment (scanners, copiers) is operational and accessible.</div></li><li><div>
Provide general administrative assistance to team members and other departments as required.</div></li></ul>
Desired Skill &amp; Expertise:
<ul><li><div>
Proven experience of 3+ years in document control or administrative roles within the construction or contracting industry.</div></li><li>
Previous exposure to multi-project construction environments.</li><li><div>
Strong organizational and file management skills.</div></li><li><div>
Excellent communication skills for handling correspondence and interacting with stakeholders.</div></li><li><div>
Proficient in Microsoft Office Suite and document processing tools.</div></li><li><div>
High attention to detail and ability to maintain confidentiality.</div></li></ul></div>

Document Controller

Zutari

<div>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 <strong>
  Zutari: Co-Creating an Engineered Impact
  <br/>
  <br/>
 </strong>
 Zutari is a management-owned engineering and advisory firm with over 90 years of excellence in delivering innovative, human-centred solutions. Trusted by governments, private sector clients, and communities across the Middle East and Africa.
 <br/>
 <br/>
 Our mission is to co-create sustainable engineering solutions that improve lives and shape resilient infrastructure for future generations. At Zutari, we celebrate diversity, foster inclusion, and believe that collaboration is the cornerstone of impactful engineering
 <br/>
 <br/>
 <strong>
  Who We Are Looking For
  <br/>
  <br/>
 </strong>
 We seek passionate, purpose-driven individuals with a collaborative mindset and a commitment to excellence. You are proactive, agile, and thrive in a fast-paced, multicultural environment. You are motivated by impact and possess a natural ability to connect with others to drive progress and co-create value.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 This is a site-based position that requires full-time presence on project location(s), working closely with multidisciplinary project teams to ensure effective document control and smooth communication flow.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Establish and manage project-specific Document Management Systems (DMS) in accordance with client and project requirements.
  </li>
  <li>
   Develop, document, and communicate the document control plan to project stakeholders.
  </li>
  <li>
   Ensure full compliance with document control standards and governance.
  </li>
  <li>
   Support team members by guiding them through document control procedures and best practices.
  </li>
  <li>
   Train users and provide ongoing support for Electronic Document Management Systems (EDMS).
  </li>
  <li>
   Ensure consistent document formatting, numbering, revision control, and workflow tracking.
  </li>
  <li>
   Coordinate document distribution, reviews, and approvals internally and externally.
  </li>
  <li>
   Maintain up-to-date document registers and ensure traceability through electronic audit trails.
  </li>
  <li>
   Monitor contractor, vendor, and supplier documentation and maintain accurate records.
  </li>
  <li>
   Prepare regular reports on documentation status and project deliverables.
  </li>
  <li>
   Support project closeout by preparing high-quality handover documentation.
  </li>
  <li>
   Manage drawing issuance and assist with quality audits and compliance checks.
  </li>
  <li>
   Uphold document integrity and version control under tight timelines and shifting priorities.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Minimum Qualifications &amp; Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 2 years of experience in a Document Control role within the Engineering, Construction, or Infrastructure sectors.
  </li>
  <li>
   Strong command of English (written and verbal) is essential.
  </li>
  <li>
   Solid understanding of project and document control principles and systems.
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  </li>
  <li>
   Prior exposure to EDMS platforms (e.g. Aconex, ProjectWise, Key360, etc.) is highly desirable.
  </li>
  <li>
   Willingness and ability to work on-site full time, based at the project location
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Desirable Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Degree in Business Administration, Project Management, or related field.
  </li>
  <li>
   Previous experience in administrative, data entry, or document coordination roles.
  </li>
  <li>
   Knowledge of document control practices in large-scale infrastructure or engineering consultancy environments.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Competencies &amp; Attributes
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong organizational skills and attention to detail, with the ability to multitask across projects.
  </li>
  <li>
   Team-oriented with excellent interpersonal and communication skills.
  </li>
  <li>
   Self-motivated, accountable, and capable of working independently.
  </li>
  <li>
   Solution-focused and analytical thinker with a proactive approach to challenges.
  </li>
  <li>
   Able to communicate effectively with technical and non-technical stakeholders.
  </li>
  <li>
   Demonstrates cultural sensitivity and adaptability in a diverse workplace.
  </li>
  <li>
   Commitment to workplace safety and continuous improvement.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <em>
   We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications, and experience. We embrace the principle of equal opportunity in employment, and we work towards eliminating all forms of unlawful discrimination in our employment practices.
  </em>
 </strong>
</div>


Subsea7

<div>
 <strong>
  What will you be doing?
  <br/>
  <br/>
 </strong>
 <strong>
  Overview Of Role
  <br/>
  <br/>
 </strong>
 Subsea7 is hiring a Document Controller to manage project technical/supplier documentation. He/she is responsible for documents format check and ensures that the project documentation respect the project format.
 <br/>
 <br/>
 The Document Controller setup the document process within the project and ensures that the documentation flow is tracked and happens smoothly. He/she provides information to the project team regarding the document status. In addition to that, assembles the final documentation according to the structure which is given to him/her. He/she is also responsible to archive the project technical documentation.
 <br/>
 <br/>
 All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.
 <br/>
 <br/>
 <strong>
  Specific Key Responsibilities &amp; Activities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Setup the documentation process and issue the Project Document Control Procedure
  </li>
  <li>
   Setup the Electronic Document Management System (EDMS)
  </li>
  <li>
   Cooperate with Engineering and Planning disciplines to fill document numbers and format information in the Master Document Register (MDR). Ensure that all documents are referenced
  </li>
  <li>
   Cooperate with SCM to fill document numbers and format information in the Suppliers Document Registers (SDR). Ensure that all documents are referenced
  </li>
  <li>
   Present the document process and format at supplier Kick-Off Meetings
  </li>
  <li>
   Control and correct documents format
  </li>
  <li>
   Check and update metadata in the EDMS
  </li>
  <li>
   Ensure that updated documents are available for project team
  </li>
  <li>
   Ensure that process given in the project Document Control Procedure is respected
  </li>
  <li>
   Dispatch documents for internal review or approval and follow-up internal flow
  </li>
  <li>
   Issue officially documents to external stakeholders and track transmissions
  </li>
  <li>
   Receipt, track and dispatch official return comments
  </li>
  <li>
   Reforecast document issue dates in liaison with Engineering and Planning disciplines
  </li>
  <li>
   Create and issue status reports to project team and to client
  </li>
  <li>
   Compile Final Documentation according index established by project
  </li>
  <li>
   Archive project documentation (hard and electronic copies)
  </li>
  <li>
   At project end, produce and present to the Document Control department a Lessons Learnt
  </li>
  <li>
   Preferably with understanding and exposure to Saudi Aramco document control process
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What experience would we like you to have?
  <br/>
  <br/>
 </strong>
 <strong>
  PERSON SPECIFICATION
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Fluent in english
  </li>
  <li>
   MS Word, Excel and Adobe Acrobat software skills
  </li>
  <li>
   Good comprehension of documentation flow and process
  </li>
  <li>
   Minimum 5 years of experience in Oil &amp; Gas Industry
  </li>
  <li>
   Minimum 3 years of experience in ARAMCO projects
  </li>
  <li>
   Knowledge of documentation planning
  </li>
  <li>
   A knowledge of one or several EDMS would be appreciated
   <br/>
   <br/>
  </li>
 </ul>
</div>


Maestro Constructions

<p><b>Job Summary:</b></p><p>We are seeking a proactive and detail-oriented Document Controller and Administrator with extensive experience in the UAE construction industry. The successful candidate will play a crucial role in ensuring the efficient management, storage, and flow of project documentation. This position also involves providing administrative support to project managers, engineers, and other team members, ensuring seamless coordination across all project phases. The ideal candidate will have strong organizational skills, knowledge of UAE construction standards, and be able to handle large volumes of documentation while ensuring compliance with internal and regulatory guidelines.</p><p><b>Key Responsibilities:</b></p><ul><li>Organize, maintain, and manage construction project documents, including contracts, drawings, reports, and correspondence.</li><li>Implement version control procedures to track document revisions and ensure accurate distribution to project teams, contractors, and consultants.</li><li>Maintain document registers and ensure timely submission of all project documents, submittals, RFIs, and transmittals.</li><li>Archive completed project documentation for future reference, ensuring accessibility and compliance with UAE regulations.</li><li>Provide full administrative support to the project management team, including organizing meetings, taking minutes, and following up on action points.</li><li>Manage office logistics, including scheduling appointments, coordinating site visits, and managing office supplies and resources.</li><li>Assist in preparing project status reports, correspondence, and presentations for internal and external stakeholders.</li><li>Handle incoming and outgoing communications, including email management, phone calls, and liaising with contractors and suppliers.</li><li>Coordinate between various departments, subcontractors, and suppliers to ensure timely submission and approval of project documents.</li><li>Assist with HR-related administrative tasks, such as maintaining employee records and handling site staff inquiries.</li><li>Process expense reports, invoices, and purchase orders, ensuring proper documentation for project budgets.</li><li>Support in managing petty cash, coordinating with accounts, and overseeing routine office maintenance and supplies.</li></ul><p><b>Requirements:</b></p><ul><li>Female candidates only.</li><li>Minimum of 5 years of experience as a Document Controller or Administrator in the reputable Developer, Consultant or construction industry, with proven experience on major projects in the UAE.</li><li>Familiarity with UAE construction regulations and documentation standards, including local authority requirements.</li><li>Strong organizational and multitasking abilities, with experience handling office management tasks.</li><li>Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management software.</li><li>Strong understanding of document lifecycle management, including version control, document distribution, archiving, and retrieval.</li><li>Excellent written and verbal communication skills in English; knowledge of Arabic is an advantage.</li><li>Familiarity with UAE construction regulations and industry-specific documentation standards.</li><li>Ability to work independently and collaboratively with cross-functional teams in a high-pressure environment.</li></ul><p><b>Education &amp; Qualifications:</b></p><ul><li>Higher Diploma in Business Administration, Construction Management, or a related field.</li><li>Familiarity with construction-specific documentation processes (e.g., shop drawings, RFIs, material submittals).</li></ul><p><b>Benefits:</b></p><ul><li>Competitive salary package based on experience.</li><li>Visa, Health insurance and other standard benefits as per UAE labor law.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Expected Salary?</li></ul><p>Education:</p><ul><li>Diploma (Required)</li></ul><p>Experience:</p><ul><li>Document Controller in Construction or Contracting in UAE: 5 years (Required)</li></ul>

Document Controller - Female

fäm Properties Dubai

<div>
 <p>
  We&rsquo;re looking for a
  <strong>
   Document Controller
  </strong>
  to manage and organize company records and project documentation. The role involves ensuring accuracy, accessibility, and compliance of all documents across departments.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Maintain and update document filing systems (digital and physical).
  </li>
  <li>
   Control distribution and retrieval of project and company documents.
  </li>
  <li>
   Ensure documents follow company standards and version control.
  </li>
  <li>
   Support teams by providing requested files quickly and accurately.
  </li>
  <li>
   Track document status and prepare reports when needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree or diploma in a relevant field.
  </li>
  <li>
   Strong attention to detail and organizational skills.
  </li>
  <li>
   Proficient in MS Office and document management software.
  </li>
  <li>
   Fresh graduates or candidates with up to 1 year of experience are welcome.
  </li>
 </ul>
 <p>
 </p>
</div>


AECOM

<div><b>Company Description</b><p><b><br>
Work with Us. Change the World.</b></p><p>
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.</p><p>
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><p>
We're one global team driven by our common purpose to deliver a better world. Join us.</p><b><br>
Job Description</b><p><br>
AECOM is seeking an experienced Document Controller for a major Roads and Bridges project located in Dubai. The Document Controller will provide efficient administrative support to the Project including typing, telephone and reception duties to facilitate effective communication and the efficient running of the Project.</p><p><b>
Job Duties</b></p><ul><li>
Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.</li><li>
Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.</li><li>
Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.</li><li>
Screen incoming mails and telephone calls, action responses &amp; redirect correspondence where necessary.</li><li>
Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.</li><li>
Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.</li><li>
Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.</li><li>
Coordinating and ordering of stationary and office supplies.</li><li>
Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.</li><li>
Keep computerized records of all Service Users who are referred to the project.</li><li>
Other duties as assigned by the Project Manager.</li></ul><p><b>
Qualification</b></p><ul><li>
Bachelors Degree or Diploma or equivalent to completion of the twelfth grade. Along with typing speed of 45 words per minute.</li></ul><p><b>
Experience</b></p><ul><li>
Minimum 5 years of experience within similar projects, with minimum 3 years in UAE.</li><li>
Middle East experience preferred</li></ul><p></p><b><br>
Additional Information</b><div></div><p><b><br>
About AECOM</b></p><p>
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.</p><p>
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.</p><p><b>
What makes AECOM a great place to work</b></p><p>
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.</p><p>
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</p></div>

Access hr sollutions

<p><b>Job post summary</b></p><p><b>Location</b>: Dubai, UAE<br/><b>Job Type</b>: Full-Time | Immediate Joiner Preferred<br/><b>Experience</b>: Minimum <b>0-1 </b>Years in Construction Industry working with engineering consultant company.</p><p><b>Job Description:</b></p><p>We are currently seeking a <b>skilled and organized Document Controller</b> with <b>0-1 years of experience</b> in a <b>Dubai-based construction company</b>. The ideal candidate will have strong coordination and communication skills and be capable of handling all documentation processes efficiently in a fast-paced environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and organize all technical and project-related documents</li><li>Coordinate with site engineers, project managers, and subcontractors</li><li>Ensure proper filing and version control of all documents</li><li>Maintain confidentiality and compliance in document control procedures</li><li>Update logs and systems for easy document retrieval</li><li>Handle incoming and outgoing correspondence related to projects</li></ul><p><b>Candidate Requirements:</b></p><ul><li>Minimum <b>0-1 years experience</b> as Document Controller in the <b>UAE Construction sector</b></li><li>Proficient in MS Office and document control software</li><li>Excellent <b>coordination and communication skills</b></li><li>Immediate joiners will be prioritized</li><li>Good command of English (written and spoken)</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary: <b>AED 2,000 &ndash; 3,000</b></li><li>Company Accomdation</li><li><b>Visa &amp; Medical insurance</b> provided</li><li>Professional work environment</li><li>Career growth opportunities</li></ul><p><b>Job Types: </b>Full-time, Permanent</p><p><b>Pay: AED2,000.00 - AED3,000.00 per month</b></p><p><b>Experience:</b></p><ul><li>Document controller in UAE Construction working with consultant : 2 years (Required)</li></ul><p><b>Job Types:</b> Full-time, Permanent</p><p><b>Pay: AED2,000.00 - AED3,000.00 per month</b></p><ul><li>Construction in UAE: 0-1 years (Required)</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p><p>Experience:</p><ul><li>construction: 1 year (Required)</li></ul>

Document Controller // Male //

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1733 document manager jobs IN Dubai

Document Controller

Document Controller

Document Controller

Document Controller - Female

Document Controller

Document Controller

Document Controller // Male //