afec associate

Irwin & Dow

The Role
 Working from prestigious offices in the heart of Dubai’s financial district, our client, a leading global professional services firm, are seeking an experienced Executive Assistant with strong project management background who can engage across the different areas of the business. The role supports the Managing Director in a highly strategic capacity, a business partner rather than a purely reactional EA. The role has two pivotal points of focus, external client engagement and assisting with advisory work and working strategically alongside the MD to manage and improve administrative and system processes and engage with the internal team. There will be considerable legal liaison on contracts and legal processes of the projects and attention to detail is vital. Additionally, there will be considerable interaction with the finance team, working together on project profitability, margins, costings, and forecasting. The position also interfaces with teams in the UK and USA and delivers monthly reporting into both countries on behalf of the MD and understands and appropriately delivers shareholder information. The EA will consistently look at opportunities to enhance client services and new business opportunities through research, and the successful applicant will be culturally, politically and business aware. We are seeking candidates who have excellent financial acumen and are highly analytical in their approach. You must be approachable with superb English language ability to native standard, both spoken and written, due to the legal and contract administration required in this role. Candidates must be able to communicate and present complex information in a variety of formats and structure succinct and informative reports to assist with strategic decision making. Additionally, advanced IT skills must be demonstrated; MS PowerPoint, MS Excel (Pivot tables and v and h look ups) and strong database ability. The successful applicant will have at least three years’ experience within a professional service, international environment in the UAE. Candidates must be able to show a stable career history with limited movement on their CV.
 
Requirements
 We are seeking candidates who have excellent financial acumen and are highly analytical in their approach. You must be approachable with superb English language ability to native standard, both spoken and written, due to the legal and contract administration required in this role. Candidates must be able to communicate and present complex information in a variety of formats and structure succinct and informative reports to assist with strategic decision making. Additionally, advanced IT skills must be demonstrated; MS PowerPoint, MS Excel (Pivot tables and v and h look ups) and strong database ability. The successful applicant will have at least three years’ experience within a professional service, international environment in the UAE. Candidates must be able to show a stable career history with limited movement on their CV.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

Executive Assistant – Strategic And Advisory

Chalhoub Group

<div>
 
 INSPIRE | EXHILARATE | DELIGHT
 
 
 
 For over seven decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. In its pursuit to excel as a hybrid luxury retailer, the Group has curated a portfolio of over 10 owned brands and strengthened its distribution and marketing expertise for over 400 international names across luxury fashion, beauty, jewellery, watches, eyewear, and art de vivre categories.
 
 
 Every step at Chalhoub Group is taken to build a future where luxury dreams become reality &mdash; bridging cultures and crafting memorable experiences for our consumers. Be it by constantly reinventing itself, committing to innovation, or embracing new technologies, the Group is shaping the future of luxury retail. It delivers seamless omnichannel experiences across more than 950 stores, online platforms, and mobile apps. Driving this innovation journey is The Greenhouse &mdash; the Group&rsquo;s innovation hub, incubator, and accelerator for startups and emerging businesses, regionally and globally.
 
 
 Chalhoub Group fosters a people-at-heart culture rooted in diversity, equity, and inclusion, and a workplace catalysed by forward thinking and future-proofing. Today, it brings together over 16,000 talented professionals across eight countries in the Middle East, with a presence in LATAM. Their collective efforts have earned the Group the Great Place to Work&reg; certification in several markets.
 
 
 Sustainability is at the core of the Group&rsquo;s strategy, guided by a clear commitment to people, partners, and the planet. Chalhoub Group is proud to be a member of the United Nations Global Compact, a signatory of the Women&rsquo;s Empowerment Principles, and to have pledged to reach Net Zero by 2040.
 
 
 
 What You'll Be Doing
 
 
 
 We are looking for an experienced, proactive Executive Assistant to provide high‑level administrative and operational support to the Office of the SVP, Fashion. The role requires exceptional organisation, discretion and the ability to operate at pace across executive communications, travel and diary management, event coordination, and strategic reporting. The EA will act as a trusted partner to the SVP and a professional ambassador to senior stakeholders across the Group and external partners.
 
 
 <ul>
 <li>
 Manage complex calendar, meetings and travel (itineraries, visas, accommodation) for the SVP and Fashion leadership.
 </li>
 <li>
 Prepare and quality‑assure executive decks, reports and meeting materials (e.g., strategy decks, budgets, offsite collateral).
 </li>
 <li>
 Take accurate minutes, maintain action logs and follow up on directives.
 </li>
 <li>
 Coordinate internal engagement and leadership events (town halls, offsites, breakfasts) with People Partner and comms.
 </li>
 <li>
 Share timely internal/external updates (LinkedIn, One Chalhoub, internal comms) and monitor travel/costs for efficiency.
 </li>
 <li>
 Act as a discreet point of contact for senior stakeholders and external partners.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Need To Succeed
 
 
 
 <ul>
 <li>
 5+ years&rsquo; EA experience supporting senior leadership (fashion/retail experience is a plus).
 </li>
 <li>
 Advanced PowerPoint, Excel and strong written/verbal English. Additional regional language is a plus.
 </li>
 <li>
 Highly organised, detail‑oriented, able to manage competing priorities with urgency.
 </li>
 <li>
 Proven event and travel logistics experience; high standards of discretion and professionalism.
 
 
 </li>
 </ul>
 
 What We Can Offer You
 
 
 
 With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.
 
 
 We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts.
 
 
 
 We Invite All Applicants to Apply
 
 
 
 It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.
 
 
 We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status.
</div>

Executive Assistant - SVP, Fashion

CPME Consulting

<div>
 
 We&rsquo;re looking for a
 
 high-energy, process-driven Strategic Executive Assistant
 
 to work directly with the CEO..
 
 
 This is
 
 not
 
 a traditional administrative EA role.
 
 
 This role is for someone who enjoys
 
 structure, systems, learning, and execution
 
 &mdash; and takes pride in helping a CEO operate at their highest level.
 
 
 
 
 
 
 About the Role
 
 
 
 As the Executive Assistant, you will be the
 
 guardian of the CEO&rsquo;s time, focus, and priorities
 
 .
 
 
 You&rsquo;ll work across:
 
 <ul>
 <li>
 Calendar Management (primary and non-negotiable)
 </li>
 <li>
 Email Management
 </li>
 <li>
 Office &amp; internal coordination
 </li>
 <li>
 Travel coordination (with a Lifestyle Assistant)
 </li>
 <li>
 Learning capture &amp; follow-through
 </li>
 </ul>
 
 Clear SOPs and processes already exist. Your role is to
 
 master them, follow them consistently, and execute with discipline
 
 .
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Own and manage the CEO&rsquo;s calendar end-to-end
 </li>
 <li>
 Enforce defined scheduling rules and weekly structure
 </li>
 <li>
 Protect focus time, health routines, and priority work
 </li>
 <li>
 Triage and manage the CEO&rsquo;s inbox
 </li>
 <li>
 Draft responses and ensure timely follow-ups
 </li>
 <li>
 Coordinate with internal stakeholders and partners
 </li>
 <li>
 Capture action items from learning and strategy sessions
 </li>
 <li>
 Ensure ideas and insights translate into execution
 </li>
 </ul>
 
 
 
 
 
 Who This Role Is For
 
 
 
 This role is best suited for someone who:
 
 <ul>
 <li>
 
 Follows processes and SOPs rigorously
 
 </li>
 <li>
 
 Enjoys structure, systems, and consistency
 
 </li>
 <li>
 
 Has high energy and resilience
 
 </li>
 <li>
 
 Enjoys learning, growing, and improving how they work
 
 </li>
 <li>
 
 Uses tools well
 
 (calendars, task managers, documentation, AI tools)
 </li>
 <li>
 
 Takes ownership and doesn&rsquo;t need chasing or micromanagement
 
 </li>
 </ul>
 
 This role is
 
 not
 
 suited for someone who prefers unstructured work or resists rules and accountability.
 
 
 
 
 
 
 What Success Looks Like
 
 
 <ul>
 <li>
 The CEO&rsquo;s calendar is intentional, protected, and aligned with priorities
 </li>
 <li>
 Communication is structured and nothing important slips through the cracks
 </li>
 <li>
 Follow-ups happen without reminders
 </li>
 <li>
 Learnings consistently turn into action
 </li>
 <li>
 You track your own progress, review it regularly, and show visible improvement over time
 </li>
 <li>
 The CEO operates calm, focused, and several steps ahead
 </li>
 </ul>
 
 
 
 
 Experience : 10 years
 
</div>

Executive Assistant

Oliver Wyman

<div>
 
 Oliver Wyman is now looking to recruit an Executive Assistant to join our Middle East office and be part of our IMEA (India Middle East Africa) team!
 
 
 
 
 The role will be based out of our Dubai office.
 
 
 
 
 Job Overview:
 
 
 
 The provision of a bilingual (English/Arabic) executive level administrative support to 1-3 Partner level consultants.
 
 
 
 Key Responsibilities:
 
 
 
 
 Business Development:
 
 
 
 <ul>
 <li>
 Build relationships with clients and clients EAs
 </li>
 <li>
 Understand the business goals and objectives of each supported Partner and help to push them forward proactively
 </li>
 <li>
 Lead the administrative support of RFPs/tender responses
 </li>
 <li>
 Maintain and update current list of contacts and business activities in CRM database
 </li>
 <li>
 Track and maintain sales activity/pipeline with each Partner
 </li>
 <li>
 Proactively spot clients that haven&rsquo;t been called upon and/or who need follow up
 </li>
 <li>
 Execute requested follow-up calls for client mailings
 </li>
 <li>
 Assist the Marketing Department with the co-ordination of customized mailings
 </li>
 <li>
 Prepare letters, proposals and other documents using Oliver Wyman formatting styles
 
 
 </li>
 </ul>
 
 Calendaring:
 
 
 
 <ul>
 <li>
 Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate
 </li>
 <li>
 Proactively spot opportunities to add internal and external meetings; interviews, staff meetings, follow up
 </li>
 <li>
 Assist with scheduling for complex projects as requested by the Partner and/or project team
 
 
 </li>
 </ul>
 
 Travel Arrangement:
 
 
 
 <ul>
 <li>
 Coordinate travel and accommodation, book cars, rail tickets, etc.
 </li>
 <li>
 Coordinate with mobility and HC to obtain relevant business visas/work permits
 </li>
 <li>
 Develop understanding of Partner scheduling and travel preferences
 </li>
 <li>
 Coordinate travel efficiently by grouping client meetings where possible ("you're in Paris to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months")
 
 
 </li>
 </ul>
 
 Daily administration:
 
 
 
 <ul>
 <li>
 Manage documents and project deliverables when requested
 </li>
 <li>
 Notify staffing and Practice EAs of extensions/re-negotiations
 </li>
 <li>
 Manage storage or disposal of confidential client information
 </li>
 <li>
 Act as central point of contact for all assigned Partner administrative needs, liaise with other support departments as necessary
 
 
 </li>
 </ul>
 
 Timesheet and Expense Reporting:
 
 
 
 <ul>
 <li>
 Prepare monthly timesheets for each assigned Partners
 </li>
 <li>
 Prepare all expense reports and/or delegate to a team assistant when necessary
 </li>
 <li>
 Request Purchase Orders (POs) as needed for relevant project teams
 
 
 </li>
 </ul>
 
 Team Support:
 
 
 
 <ul>
 <li>
 Provide coverage for EAs who are out of the office to ensure seamless support to Principals/Partners
 </li>
 <li>
 Provide short-term coverage for Principals/Partners who may be in the midst of an EA assignment transition or who are new to the Firm
 </li>
 <li>
 Provide training and support to new EAs
 </li>
 <li>
 Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team
 
 
 </li>
 </ul>
 
 Experience Required:
 
 
 
 <ul>
 <li>
 At least three years&rsquo; experience at working in a similar role.
 </li>
 <li>
 Experience in financial services, management consultancy and/or a professional services environment a plus
 
 
 </li>
 </ul>
 
 Technical Skills:
 
 
 
 <ul>
 <li>
 Advanced Word, PowerPoint, and Outlook skills, comfortable Excel skills
 </li>
 <li>
 Creative problem solving
 </li>
 <li>
 Knowledge of CRM systems (Microsoft Dynamics), Google Drive and SharePoint, a plus but not necessary
 </li>
 <li>
 English and Arabic &ndash; required
 
 
 </li>
 </ul>
 
 Skills and Attributes:
 
 
 
 <ul>
 <li>
 Positive and proactive while still be collaborative
 </li>
 <li>
 Highly organized and detail-oriented, yet operates well within a team, as well as independently
 </li>
 <li>
 Professional, tactful and able to engage with colleagues at all levels in the firm
 </li>
 <li>
 Problem solver &ndash; able to work with other teams and staff members effectively to reach a viable solution and goal
 </li>
 <li>
 Strong service focus &ndash; dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
 </li>
 <li>
 Excellent communicator and negotiator &ndash; able to deal effectively with people at all levels across a multicultural environment
 </li>
 <li>
 Maturity, poise and judgment
 </li>
 <li>
 Ability to maintain and respect confidentiality
 </li>
 <li>
 Ability to think strategically and contribute to development of departmental model
 </li>
 <li>
 One who takes constructive feedback in stride and incorporates feedback quickly
 </li>
 <li>
 Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
 </li>
 <li>
 Ability to undertake projects and produce quality and timely results
 </li>
 <li>
 Self-starter, strong initiative, confidence and ability to work with little guidance
 </li>
 <li>
 Collaborative team player
 </li>
 <li>
 Positive attitude, sense of fun is collegial and friendly
 </li>
 <li>
 Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description
 </li>
 <li>
 Methodical, organized and excellent attention to detail
 </li>
 <li>
 Flexible attitude: embraces change, hard-working, cost conscious and results driven
 </li>
 <li>
 Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman.
 
 
 </li>
 </ul>
 Oliver Wyman is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow us on LinkedIn and X.
 
 
 Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, skin color, or any other characteristic protected by applicable law.
 
 
 Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one &ldquo;anchor day&rdquo; per week on which their full team will be together in person.
 
 
 
 R_339537
 
</div>

Oliver Wyman - Executive Assistant - Dubai

Travel + Leisure Co.

<div>
 
 We Put the World on Vacation
 
 
 
 Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
 
 
 Join Travel + Leisure Co. and help us bring holiday dreams to life by supporting our Senior Vice President of Resort Operations.
 
 
 We&rsquo;re looking for someone who&rsquo;s proactive, trustworthy, and naturally organised the kind of person who stays one step ahead and keeps things running smoothly. In this role, you&rsquo;ll manage day-to-day priorities, communications, and logistics at an executive level with confidence and discretion.
 
 
 You&rsquo;ll work closely with our Administrative Assistant in Bundall, Queensland, and collaborate with the wider EA team to make sure everything is coordinated seamlessly and our executive support is second to none.
 
 
 
 How You'll Shine
 
 
 
 <ul>
 <li>
 Act as the primary liaison and gatekeeper for the Senior Vice President of Resort Operations
 </li>
 <li>
 Manage email inbox, complex calendar, and global travel logistics
 </li>
 <li>
 Draft, proofread, and format executive-level documents and communications
 </li>
 <li>
 Coordinate meetings, agendas, minutes, and follow-up actions
 </li>
 <li>
 Organise bi-annual Executive Offsites and company events
 </li>
 <li>
 Handle expense reports, approvals, and board communications
 </li>
 <li>
 Support VIP travel, guest logistics, and internal/external liaison
 </li>
 <li>
 Maintain organisational charts, passwords, and system access records
 </li>
 <li>
 Coordinate YPO-related communications and meetings
 </li>
 <li>
 Provide flexible support outside standard hours when required
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Bring
 
 
 
 <ul>
 <li>
 Proven experience supporting senior executives (C-suite or SVP level)
 </li>
 <li>
 Ability to manage sensitive, confidential matters with professionalism
 </li>
 <li>
 Strong time management, multitasking, and prioritisation skills
 </li>
 <li>
 Advanced MS Office skills; shorthand and minute-taking are essential
 </li>
 <li>
 Excellent interpersonal, written, and verbal communication skills
 </li>
 <li>
 A team player with a customer-first mindset and a strong work ethic
 </li>
 <li>
 Willingness to travel occasionally for events and executive support
 
 
 </li>
 </ul>
 
 How You'll Be Rewarded
 
 
 
 <ul>
 <li>
 Professional development funding
 </li>
 <li>
 Discounted hotel stays across Australia, Fiji, and New Zealand
 </li>
 <li>
 Great career development opportunities
 </li>
 <li>
 Birthday Leave
 
 
 </li>
 </ul>
 
 Where Memories Start with You
 
 
 
 Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
 
 
 We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.
</div>

<div>We Put the World on Vacation
Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
Join Travel + Leisure Co. and help us bring holiday dreams to life by supporting our Senior Vice President of Resort Operations. 
We&rsquo;re looking for someone who&rsquo;s proactive, trustworthy, and naturally organised the kind of person who stays one step ahead and keeps things running smoothly. In this role, you&rsquo;ll manage day-to-day priorities, communications, and logistics at an executive level with confidence and discretion. 
You&rsquo;ll work closely with our Administrative Assistant in Bundall, Queensland, and collaborate with the wider EA team to make sure everything is coordinated seamlessly and our executive support is second to none. 
How You'll Shine
<ul><li>Act as the primary liaison and gatekeeper for the Senior Vice President of Resort Operations</li>
<li>
Manage email inbox, complex calendar, and global travel logistics</li>
<li>
Draft, proofread, and format executive-level documents and communications</li>
<li>
Coordinate meetings, agendas, minutes, and follow-up actions</li>
<li>
Organise bi-annual Executive Offsites and company events</li>
<li>
Handle expense reports, approvals, and board communications</li>
<li>
Support VIP travel, guest logistics, and internal/external liaison</li>
<li>
Maintain organisational charts, passwords, and system access records</li>
<li>
Coordinate YPO-related communications and meetings</li>
<li>
Provide flexible support outside standard hours when required</li> 
</ul>
What You&rsquo;ll Bring<ul>
<li>
Proven experience supporting senior executives (C-suite or SVP level)</li>
<li>
Ability to manage sensitive, confidential matters with professionalism</li>
<li>
Strong time management, multitasking, and prioritisation skills</li>
<li>
Advanced MS Office skills; shorthand and minute-taking are essential</li>
<li>
Excellent interpersonal, written, and verbal communication skills</li>
<li>
A team player with a customer-first mindset and a strong work ethic</li>
<li>
Willingness to travel occasionally for events and executive support</li>
</ul>
How You'll be Rewarded
<ul><li>Professional development funding</li>
<li>
Discounted hotel stays across Australia, Fiji, and New Zealand</li>
<li>
Great career development opportunities</li>
<li>
Birthday Leave</li>
</ul>
Where Memories Start with You
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.</div>

Hunch

<div>
 We are looking for an
 
 Executive &amp; Personal Assistant
 
 to manage and assist our CEO of Somish Solutions Limited in executing his professional and personal responsibilities.
 
 
 Location: The job location is
 
 Dubai
 
 , so the candidate should be in Dubai / open to relocate. We will provide relocation &amp; visa support.
 
 
 
 Key Responsibilities
 
 
 
 
 Professional &amp; Corporate Support
 
 
 
 <ul>
 <li>
 Calendar Management: Organizing meetings, handling reschedules, and coordinating appointments.
 </li>
 <li>
 Email Management: Managing multiple email accounts for the CEO, including outreach, data extraction, and correspondence as needed.
 </li>
 <li>
 Event Management: Coordinating with multiple vendors, sourcing resources, and managing company and personal events
 </li>
 <li>
 Salary Approvals: Coordinating and preparing salary approvals for the CEO.
 </li>
 <li>
 Bookkeeping Coordination: Working with Chartered Accountants for personal bookkeeping, income tax returns, and NRI day calculations.
 </li>
 <li>
 Team Coordination: Liaising with internal team members to support the CEO&rsquo;s requirements and directives.
 </li>
 <li>
 Project Coordination &amp; Follow-ups: Assisting with ongoing projects and ensuring timely completion of assigned tasks.
 </li>
 <li>
 Finance Coordination: Working closely with the finance team for payments, invoicing, and budgeting activities.
 </li>
 <li>
 Office Management: Dubai office management
 
 
 </li>
 </ul>
 
 Personal &amp; Lifestyle Management
 
 
 
 <ul>
 <li>
 Medical &amp; Insurance Coordination: Scheduling medical appointments and obtaining necessary insurance approvals.
 </li>
 <li>
 Travel Arrangements: Handling visas, tickets, hotels, and transportation for the CEO, family members, and others as instructed.
 </li>
 <li>
 Vendor Management: Identifying new vendors, coordinating with existing ones, and maintaining vendor ledgers.
 </li>
 <li>
 House Management: Managing personal staff salaries, advance accounts, and insurance and visa renewals for domestic employees.
 </li>
 <li>
 Banking &amp; Financial Coordination: Liaising with UAE and Indian banks, managing personal and company accounts, and approving vendor payments.
 </li>
 <li>
 Payments &amp; Financial Tracking: Handling EMI schedules, credit card summaries, school fees, memberships, utility bills, and other personal payments.
 </li>
 <li>
 Property &amp; Maintenance Oversight: Coordinating house maintenance work with contractors and multiple vendors.
 </li>
 <li>
 Documentation &amp; Administrative Work: Managing documents for personal and company needs, including loan applications and official paperwork.
 </li>
 <li>
 Insurance Management: Maintaining vehicle, health, and life insurance policies for the CEO and family (India and UAE).
 </li>
 <li>
 Personal Assistance: Managing personal errands and ad hoc requests as required.
 
 
 </li>
 </ul>
 
 Soft Skills Required For This Role
 
 
 
 <ul>
 <li>
 Note-Taking Expertise: You should be skilled at capturing detailed notes efficiently &mdash; whether shorthand or fast typing. The CEO will delegate once, and it&rsquo;s your job to document accurately and share back for approval.
 </li>
 <li>
 High Availability, Flexible Location: The CEO maintains an intense schedule (up to 16 hours a day) and values an EA who&rsquo;s dependable, responsive, and adaptable when needed. While these high-demand moments aren&rsquo;t daily, your availability during such times is crucial.
 </li>
 <li>
 Facetime with CEO: The CEO is based in Dubai and travels to Delhi once a month. You may be required to travel or meet in either city.
 </li>
 <li>
 Strong Communication Skills: Excellent English, both written and verbal, is critical. Your ability to communicate effectively will directly help in reducing the CEO&rsquo;s workload and maintaining clarity across all interactions.
 </li>
 <li>
 Tech-Savvy: Proficiency in working on Google / excel sheets is a must. Should preferably have adequate proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail) and comfort with modern tools and platforms are must-haves.
 </li>
 <li>
 Internet Fluency: You should be adept at online research, comfortable navigating internet culture, and a regular user of apps and digital platforms.
 
 
 </li>
 </ul>
 
 Attitude Required
 
 
 
 <ul>
 <li>
 Positive and Composed: The CEO operates in a high-pressure environment, so a calm, cheerful demeanor is vital.
 </li>
 <li>
 Ownership Mindset: Take full accountability. Anticipate needs, act proactively, and execute tasks seamlessly without requiring reminders or follow-ups.
 </li>
 <li>
 Work-Driven Ethic: The CEO lives by &ldquo;work is worship,&rdquo; and expects the same dedication and drive toward scaling the business.
 </li>
 <li>
 Extreme Attention to Detail: Be hyper-organized, observant, and detail-oriented. Notice what others might miss, and take initiative to address gaps before they turn into problems.
 </li>
 <li>
 Fast Learner, Action-Oriented: Adapt quickly and resolve challenges with a solution-focused mindset.
 
 
 </li>
 </ul>
 
 Experience Requirements
 
 
 
 <ul>
 <li>
 Previous experience in high-growth, fast-paced organizations.
 </li>
 <li>
 5+ years of experience supporting founders, CXOs, or senior executives.
 
 
 </li>
 </ul>
 
 Key Deliverables
 
 
 
 <ul>
 <li>
 Develop a deep understanding of the CEO&rsquo;s priorities and manage their time effectively.
 </li>
 <li>
 Oversee the CEO&rsquo;s calendar, schedule meetings, prepare agendas, capture minutes, and ensure follow-ups are tracked to completion.
 </li>
 <li>
 Communicate on behalf of the CEO with internal teams and external stakeholders.
 </li>
 <li>
 Prioritize competing requests, resolve issues proactively, and meet deadlines consistently.
 </li>
 <li>
 Coordinate and manage recruitment logistics when required.
 </li>
 <li>
 Assist the CEO with strategic and ad hoc projects, including planning and executing team activities.
 </li>
 <li>
 Manage complex travel arrangements &mdash; both domestic and international &mdash; including itineraries, agendas, and meeting documentation.
 </li>
 <li>
 Anticipate and prepare for all pre- and post-travel or meeting requirements.
 </li>
 <li>
 Ensure smooth operational execution of the CEO&rsquo;s initiatives. Act as the bridge between ideas and action &mdash; making sure key projects move forward.
 </li>
 <li>
 Collaborate cross-functionally to ensure alignment with organizational goals.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive pay along with an annual performance-linked incentive (PLI)
 </li>
 <li>
 Employee benefits like Medical Insurance
 </li>
 <li>
 Work Visa sponsorship for Dubai under our company
 </li>
 </ul>
</div>

Personal Assistant to CEO

Explore 11+ Ea in Dubai this April. Find roles across top companies and apply now to boost your career.

11 ea jobs In Dubai

Executive Assistant – Strategic And Advisory

Executive Assistant - SVP, Fashion

Executive Assistant

Oliver Wyman - Executive Assistant - Dubai

Executive Assistant

Executive Assistant

Personal Assistant to CEO