Excelsior Group Me

The Role
 This is a high-trust, high-visibility role requiring someone confident working with senior stakeholders, business partners, and talent agencies across the US, Monaco, and the UK. The EA will manage end-to-end administrative and operational support, including: • Complex calendar and diary management • High-level email and stakeholder correspondence • Preparing PowerPoint presentations and reports • Tracking daily priorities and proactively flagging actions • Supporting with basic review and scanning of legal contracts • Providing strong commercial awareness and business support
 
Requirements
 <ul>
<li>Exceptionally proactive, adaptable, and resilient • Excellent in written and verbal communication • Comfortable with irregular hours and global time zones • Able to commit significant time and focus to the role</li>
</ul>
About the company
 Excelsior is a bespoke HR and recruitment consultancy, specialising in the Security, Facilities Management, Education and Automotive sectors. Excelsior provides a high quality, reliable and affordable solution to companies in these sectors. Exciting opportunities and market insights will be regularly posted on this page. If you are a talented individual looking for a change, then our highly experienced Consultants are ready to match you with an exciting new career opportunity.

Executive Assistant - Events

B.I. (Europe) Limited

Who We Are: B.I. (Europe) Limited is a UK-headquartered manufacturer of ambient-stable sauces and condiments, trading under the Harrisons Sauces brand. With over 40 years of heritage, approximately 100 employees, and a globally recognised BRC Certificate (Higher Level) for food safety and product quality, we serve leading customers across UK foodservice, retail, transport catering, and international markets.We are now in an ambitious growth phase &mdash; actively expanding into the UAE and wider Middle East, pursuing strategic acquisitions, and targeting &pound;19M turnover by end of 2026. Our Dubai office is central to this expansion, and this role sits at the heart of that effort.Role Purpose:This is not a traditional administrative role. The Executive Assistant to the CEO / MD will act as a strategic right hand &mdash; managing the CEO&rsquo;s / MD &lsquo;s time, priorities, and information flow to ensure leadership bandwidth is focused on the highest-value activities: driving profitability, securing new business, and executing our international growth strategy.The successful candidate will operate as a trusted gatekeeper, project coordinator, and intelligence gatherer &mdash; someone who can represent the CEO / MD externally, hold people accountable to commitments, and ensure nothing falls through the cracks.Core Executive Support:<ul><li>Manage the CEO&rsquo;s / MD calendar, travel schedule, and daily priorities across UK/UAE time zones, ensuring protected time for strategic work.</li></ul><ul><li>Act as primary gatekeeper for the CEO&rsquo;s / MD email, calls, and meeting requests &mdash; filtering, prioritising, drafting responses, and escalating only what requires direct CEO / MD attention.</li></ul><ul><li>Coordinate complex international travel itineraries including flights, accommodation, visas, and meeting logistics across UK, UAE, and other markets.</li></ul><ul><li>Prepare agendas, briefing packs, and supporting documents ahead of all CEO / MD meetings (internal and external).</li></ul><ul><li>Attend key meetings alongside the CEO / MD; capture minutes, decisions, and action items; follow up to ensure accountability.</li></ul><ul><li>Manage confidential correspondence, board papers, and sensitive commercial documentation.</li></ul>Strategic &amp; Business Growth Support:<ul><li>KPI &amp; Dashboard Tracking: Maintain and update the CEO&rsquo;s executive dashboard covering key financial metrics (net margin, turnover, order pipeline), operational KPIs, and strategic milestones. Flag variances and missed targets proactively.</li></ul><ul><li>Project Coordination: Track progress on strategic initiatives (UAE market entry, acquisition pipeline, NPD launches) against agreed timelines. Chase deliverables from the leadership team (Vasile &ndash; Operations, Anya &ndash; Customer Service, Kamal &ndash; MD) and flag slippage.</li></ul><ul><li>Market Intelligence: Monitor competitor activity, industry trends, and regulatory developments in the UAE/GCC food sector. Prepare concise briefing notes for the CEO.</li></ul><ul><li>Acquisition Support: Assist with due diligence coordination for potential acquisitions &mdash; organising data rooms, scheduling advisor meetings, tracking workstreams, and maintaining confidentiality.</li></ul><ul><li>Board &amp; Investor Preparation: Compile board packs, investor updates, and strategic review materials. Ensure data accuracy and professional presentation.</li></ul><ul><li>Stakeholder Relationship Management: Build and maintain relationships with key external contacts including customers, advisors, government bodies, and trade organisations in the UAE.</li></ul>UAE Office &amp; Market Responsibilities:<ul><li>Serve as the CEO&rsquo;s / MD on-the-ground representative in Dubai when the CEO is based in the UK &mdash; attending meetings, following up with local partners, and reporting back.</li></ul><ul><li>Coordinate with UAE-based legal, regulatory, and trade advisors on licensing, import requirements, and local compliance.</li></ul><ul><li>Organise and manage the CEO&rsquo;s / MD attendance at trade shows, industry events, and networking functions (e.g., Gulfood, SIAL Middle East)</li></ul><ul><li>Arrange business dinners, client entertainment, and public appearances in the UAE market.</li></ul><ul><li>Support the setup and smooth running of the Dubai office operations, including facilities, supplies, and local vendor relationships.</li></ul>Required Skills &amp; Qualifications:Essential<ul><li>Minimum 3&ndash;5 years&rsquo; experience as an EA supporting C-suite or senior directors, ideally in manufacturing, FMCG, or food industry.</li></ul><ul><li>Proven ability to manage complex, multi-timezone diaries and international travel logistics.</li></ul><ul><li>Exceptional written and verbal English &mdash; able to draft professional correspondence, reports, and presentations on behalf of the CEO / MD.</li></ul><ul><li>Strong commercial awareness and ability to interpret financial data (P&amp;L, margin analysis, pipeline reports).</li></ul><ul><li>Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook) and virtual meeting platforms.</li></ul><ul><li>Demonstrated discretion with highly confidential commercial and personal information.</li></ul><ul><li>Proactive, solutions-oriented mindset &mdash; anticipates needs rather than waiting for instructions.</li></ul><ul><li>Ability to hold senior stakeholders accountable to deadlines and commitments without direct authority.</li></ul><ul><li>Excellent judgement on what escalates to the CEO / MD and what can be handled independently.</li></ul>Desirable<ul><li>Arabic / Chinese language skills (conversational or higher).</li></ul><ul><li>Experience working in or with the UAE/GCC market.</li></ul><ul><li>Familiarity with food industry regulations, BRC standards, or import/export compliance.</li></ul><ul><li>Experience supporting M&amp;A processes or business development projects.</li></ul><ul><li>Project management qualification (e.g., PRINCE2, PMP) or equivalent practical experience.</li></ul>What We Offer:<ul><li>Competitive tax-free salary (commensurate with experience).</li></ul><ul><li>Annual leave: 30 days plus UAE holidays.</li></ul><ul><li>Annual return flight to home country.</li></ul><ul><li>Health insurance coverage.</li></ul><ul><li>Direct access to the CEO / MD and genuine influence on business strategy.</li></ul><ul><li>Opportunity to play a key role in an international growth story.</li></ul><ul><li>Professional development support and training budget.</li></ul><ul><li>Dynamic, entrepreneurial working environment with a close-knit leadership team.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED10,000.00 per month

Executive Assistant to the Directors

Travel + Leisure Co.

<div>We Put the World on Vacation
Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
Join Travel + Leisure Co. and help us bring holiday dreams to life by supporting our Senior Vice President of Resort Operations. 
We&rsquo;re looking for someone who&rsquo;s proactive, trustworthy, and naturally organised the kind of person who stays one step ahead and keeps things running smoothly. In this role, you&rsquo;ll manage day-to-day priorities, communications, and logistics at an executive level with confidence and discretion. 
You&rsquo;ll work closely with our Administrative Assistant in Bundall, Queensland, and collaborate with the wider EA team to make sure everything is coordinated seamlessly and our executive support is second to none. 
How You'll Shine
<ul><li>Act as the primary liaison and gatekeeper for the Senior Vice President of Resort Operations</li>
<li>
Manage email inbox, complex calendar, and global travel logistics</li>
<li>
Draft, proofread, and format executive-level documents and communications</li>
<li>
Coordinate meetings, agendas, minutes, and follow-up actions</li>
<li>
Organise bi-annual Executive Offsites and company events</li>
<li>
Handle expense reports, approvals, and board communications</li>
<li>
Support VIP travel, guest logistics, and internal/external liaison</li>
<li>
Maintain organisational charts, passwords, and system access records</li>
<li>
Coordinate YPO-related communications and meetings</li>
<li>
Provide flexible support outside standard hours when required</li> 
</ul>
What You&rsquo;ll Bring<ul>
<li>
Proven experience supporting senior executives (C-suite or SVP level)</li>
<li>
Ability to manage sensitive, confidential matters with professionalism</li>
<li>
Strong time management, multitasking, and prioritisation skills</li>
<li>
Advanced MS Office skills; shorthand and minute-taking are essential</li>
<li>
Excellent interpersonal, written, and verbal communication skills</li>
<li>
A team player with a customer-first mindset and a strong work ethic</li>
<li>
Willingness to travel occasionally for events and executive support</li>
</ul>
How You'll be Rewarded
<ul><li>Professional development funding</li>
<li>
Discounted hotel stays across Australia, Fiji, and New Zealand</li>
<li>
Great career development opportunities</li>
<li>
Birthday Leave</li>
</ul>
Where Memories Start with You
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.</div>

Executive Assistant

redef9skiLLs

Executive Assistant to Founder Location: Dubai (Hybrid/Remote flexibility)Type: Full-timeReports to: Founder &ndash; Award-winning Blogger, Investor &amp; EntrepreneurAbout the Role You&rsquo;ll be working directly with a high-performing solopreneur who operates across multiple domains&mdash; digital media, investing, wellness, and real estate&mdash; while maintaining a grounded, mindful lifestyle.This is not a narrow desk job. You&rsquo;ll manage moving parts across business, travel, and personal life. The pace can be fast, the variety high, and the learning curve steep. Your north star: save time, reduce friction, and keep systems running smoothly.Key Responsibilities 1. Operations &amp; Coordination● Manage the founder&rsquo;s calendar, inbox, and daily priorities, ensuring clarity and flow across meetings and projects.● Coordinate with vendors, consultants, coaches, and trainers (finance, SEO, gym, yoga, etc.).● Handle bills, invoices, and expense tracking, maintaining accurate financial logs.● Maintain internal systems (Google Workspace, Notion, Slack, ChatGPT, etc.) to ensure all workflows stay in sync.2. Project &amp; Travel Management● Oversee project timelines, priorities, and deliverables across digital businesses, real estate ventures, and wellness projects.● Manage flight bookings, conference registrations, and visas for global travel.● Plan and Book hotels, restaurants, and experiences with attention to aesthetics, energy, and purpose of each trip.3. Lifestyle &amp; Family Support● Coordinate schedules for the founder&rsquo;s family, and home logistics.● Book appointments (doctors, therapists, spa, hair, wellness treatments).● Handle purchases, order tracking, and returns with accountability and simplicity.● Maintain lists of past family activities, preferences, and what worked well.4. Communication &amp; Research● Draft and manage emails, reports, SOPs, and affiliate communications with strong written English.● Conduct light research and synthesis &mdash; from investment data to travel options to affiliate trends.● Manage relationships via CRM tools (DEX, Notion) &mdash; maintaining contact notes and low-key outreach reminders.5. Systems &amp; Automation● Support process design, templates, and SOP documentation for recurring workflows.● Use AI and automation tools (ChatGPT, Zapier, Notion AI) to simplify repetitive work.● Track progress and build dashboards for recurring activities (finance, wellness, real estate).Who You Are● Organized operator: You find joy in turning chaos into flow.● Tech-comfortable: You navigate tools like Notion, Google Workspace, and AI apps with ease.● Discreet and grounded: You handle sensitive personal and business information with quiet confidence.● Emotionally intelligent: You can sync with different moods and contexts &mdash; business, family, and mindfulness alike.● Curious learner: You&rsquo;re proactive, adaptable, and excited by growth and variety.● Good communicator: You write with clarity and warmth, and speak with professionalism and tact.Preferred Background● 3&ndash;6 years of experience as an EA, Project Coordinator, or Operations Assistant.● Exposure to startup, creative, or digital business environments.● Experience managing multi-context work (professional + personal).● Strong written English and comfort with remote collaboration tools. Growth Path This role can evolve into Operations Partner for the right person &mdash; someone who not only executes but begins to think in systems, anticipate needs, and co-design better workflows.Job Type: Full-timePay: AED80,000.00 - AED120,000.00 per year

<div>We Put the World on Vacation
Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
Join Travel + Leisure Co. and contribute to our mission of making holiday dreams come true by providing high-level executive support to the President and Managing Director, International Operations.
This role requires a proactive, discreet, and detail-oriented professional who can confidently manage daily operations, communications, and logistics at the executive level. You&rsquo;ll collaborate closely with our Administrative Assistant in Bundall, Queensland and work alongside the broader EA team to ensure seamless coordination and executive support.
How You'll Shine
<ul><li>Act as the primary liaison and gatekeeper for the President &amp; Managing Director, International Operations.</li>
<li>
Manage email inbox, complex calendar, and global travel logistics</li>
<li>
Draft, proofread, and format executive-level documents and communications</li>
<li>
Coordinate meetings, agendas, minutes, and follow-up actions</li>
<li>
Organise bi-annual Executive Offsites and company events</li>
<li>
Handle expense reports, approvals, and board communications</li>
<li>
Support VIP travel, guest logistics, and internal/external liaison</li>
<li>
Maintain organisational charts, passwords, and system access records</li>
<li>
Coordinate YPO-related communications and meetings</li>
<li>
Provide flexible support outside standard hours when required</li> 
</ul>
What You&rsquo;ll Bring<ul>
<li>
Proven experience supporting senior executives (C-suite or SVP level)</li>
<li>
Ability to manage sensitive, confidential matters with professionalism</li>
<li>
Strong time management, multitasking, and prioritisation skills</li>
<li>
Fluency in both Arabic and English</li>
<li>
Advanced MS Office skills; shorthand and minute-taking are essential</li>
<li>
Excellent interpersonal, written, and verbal communication skills</li>
<li>
A team player with a customer-first mindset and a strong work ethic</li>
<li>
Willingness to travel occasionally for events and executive support</li>
</ul>
How You'll be Rewarded
<ul><li>Professional development funding</li>
<li>
Discounted hotel stays across Australia, Fiji, and New Zealand</li>
<li>
Great career development opportunities</li>
<li>
Birthday Leave</li>
</ul>
Where Memories Start with You
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.</div>

Executive Assistant to President & Managing Director, International Operations

<div>
 
 We Put the World on Vacation
 
 
 
 Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
 
 
 Join
 
 Travel + Leisure Co.
 
 and contribute to our mission of making holiday dreams come true by providing high-level executive support to the President and Managing Director, International Operations.
 
 
 This role requires a proactive, discreet, and detail-oriented professional who can confidently manage daily operations, communications, and logistics at the executive level. You&rsquo;ll collaborate closely with our Administrative Assistant in Bundall, Queensland and work alongside the broader EA team to ensure seamless coordination and executive support.
 
 
 
 How You'll Shine
 
 
 
 <ul>
 <li>
 Act as the primary liaison and gatekeeper for the President &amp; Managing Director, International Operations.
 </li>
 <li>
 Manage email inbox, complex calendar, and global travel logistics
 </li>
 <li>
 Draft, proofread, and format executive-level documents and communications
 </li>
 <li>
 Coordinate meetings, agendas, minutes, and follow-up actions
 </li>
 <li>
 Organise bi-annual Executive Offsites and company events
 </li>
 <li>
 Handle expense reports, approvals, and board communications
 </li>
 <li>
 Support VIP travel, guest logistics, and internal/external liaison
 </li>
 <li>
 Maintain organisational charts, passwords, and system access records
 </li>
 <li>
 Coordinate YPO-related communications and meetings
 </li>
 <li>
 Provide flexible support outside standard hours when required
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Bring
 
 
 
 <ul>
 <li>
 Proven experience supporting senior executives (C-suite or SVP level)
 </li>
 <li>
 Ability to manage sensitive, confidential matters with professionalism
 </li>
 <li>
 Strong time management, multitasking, and prioritisation skills
 </li>
 <li>
 Fluency in both Arabic and English
 </li>
 <li>
 Advanced MS Office skills; shorthand and minute-taking are essential
 </li>
 <li>
 Excellent interpersonal, written, and verbal communication skills
 </li>
 <li>
 A team player with a customer-first mindset and a strong work ethic
 </li>
 <li>
 Willingness to travel occasionally for events and executive support
 
 
 </li>
 </ul>
 
 How You'll Be Rewarded
 
 
 
 <ul>
 <li>
 Professional development funding
 </li>
 <li>
 Discounted hotel stays across Australia, Fiji, and New Zealand
 </li>
 <li>
 Great career development opportunities
 </li>
 <li>
 Birthday Leave
 
 
 </li>
 </ul>
 
 Where Memories Start with You
 
 
 
 Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
 
 
 We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.
</div>

Amazon

<div>
 
 Description
 
 
 
 The International Stores &amp; Corp Communications (ISCC) organization is seeking a self-motivated, highly organized, and creative Executive Assistant to provide support for three Directors within the ISCC team.
 
 
 The 3 Directors will be located in Tokyo, Bangalore and Dubai. If you are a detail-oriented individual with a collaborative spirit, who enjoys a fast pace, the ambiguity and opportunity to invent that comes with an evolving organization, and the challenge of keeping things humming as a business partner, this may be the role for you!
 
 
 This role requires the ability to complete complex tasks and projects quickly with little-to-no guidance. Strong standards of written and verbal skills are required, along with a diligent and detail-orientated attitude. You must have a strong bias for action, proven ability to effectively communicate at all levels, and be highly organized with exceptional project management skills. Integrity and discretion in handling confidential information is essential, as is a collaborative demeanor when dealing with senior executives both inside and outside the company. Additionally, a good sense of humor is a must!
 
 
 A demonstrated ability to manage complex calendars, coordinate international and domestic travel, process expense reports, assist with project support, and act as a general liaison between team members and leadership are also important aspects of the role.
 
 
 Key job responsibilities
 
 
 <ul>
 <li>
 Proactively coordinate and engage with leadership in planning activities, calendars and the organization of events (such as staff meeting agendas, all-hands meetings, team morale-building)
 </li>
 <li>
 Track and help drive completion of key deliverables and follow up on pending items
 </li>
 <li>
 Work within a group of high-performing, fun, and collaborative EAs around the world
 </li>
 <li>
 Be a steward and leader of team culture
 </li>
 <li>
 Coordinate with teams on programs and projects in various areas across the ISCC network
 </li>
 <li>
 Be able to travel domestically and internationally when required to do so
 </li>
 <li>
 Complete and file expense reports.
 </li>
 <li>
 Acting as a liaison for leader&rsquo;s direct reports.
 </li>
 <li>
 Managing group logistics.
 </li>
 <li>
 Organize team events within budget.
 </li>
 <li>
 Have fun at work and help others do the same.
 
 
 </li>
 </ul>
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 7+ years of executive assistant experience
 </li>
 <li>
 Bachelor's degree
 </li>
 <li>
 Experience with Microsoft Office products and applications
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience leading process improvements
 </li>
 <li>
 Experience in a fast-paced, high-tech company
 </li>
 <li>
 Experience designing processes to maximize efficiency
 
 
 </li>
 </ul>
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 
 
 Company
 
 - Amazon Middle East and North Africa FZ-LLC - F52
 
 
 Job ID: A3169297
</div>

Executive Assistant, International Stores & Corp Comms, Amazon

Explore 10+ Ea in Dubai this February. Find roles across top companies and apply now to boost your career.

10 ea jobs In Dubai

Executive Assistant - Events

Executive Assistant to the Directors

Executive Assistant

Executive Assistant

Executive Assistant to President & Managing Director, International Operations

Executive Assistant to President & Managing Director, International Operations

Executive Assistant, International Stores & Corp Comms, Amazon