project engineer

executive assistant

hr executive

safety engineer

technical engineer

engineering executive secretary

Invest Group Overseas L.L.C

About the Group:Invest Group Overseas (IGO) is an investment and property development company based in Dubai. Established by a group of elite business leaders, IGO focuses on capitalizing on business opportunities in the developed and emerging markets. The company has a well-deserved reputation as one of the top regional investment companies, delivering premium properties that contribute to the growth of cities and localities.Job Overview:A role combining both a Contract and Procurement Coordinator and an Engineering Executive Secretary would encompass a diverse set of responsibilities that bridge administrative support with procurement and engineering functions within an organization. This combination could be particularly relevant in industries where technical projects and procurement activities are closely intertwined.Key Responsibilities:<ul><li>Supplier Sourcing: Identifying potential suppliers, vendors, or contractors to fulfill procurement needs related to engineering projects.</li><li>Bid Evaluation: Reviewing bids and proposals from suppliers, analyzing cost-effectiveness and alignment with project requirements.</li><li>Contract Negotiation: Negotiating favorable terms and conditions with suppliers or vendors, ensuring compliance with procurement policies.</li><li>Contract Management: Overseeing the lifecycle of contracts, from drafting and execution to amendments and renewals.</li><li>Procurement Processes: Coordinating procurement processes, including purchase requisitions, purchase orders, and invoice processing.</li><li>Compliance: Ensuring all procurement activities adhere to organizational policies, legal regulations, and industry standards.</li><li>Relationship Management: Establishing and maintaining positive relationships with suppliers, fostering partnerships for successful project delivery.</li><li>Data Analysis: Analyzing procurement data to identify cost-saving opportunities, monitor supplier performance, and track procurement metrics.</li><li>Calendar Management: Scheduling and coordinating appointments, meetings, and events for engineering executives or teams.</li><li>Communication Handling: Managing incoming and outgoing communications on behalf of engineering executives, including emails, calls, and correspondence.</li><li>Document Management: Assisting with drafting, editing, and formatting engineering-related documents, reports, and presentations.</li><li>Meeting Coordination: Organizing meetings, preparing agendas, taking minutes, and distributing follow-up actions for engineering-related discussions.</li><li>Technical Support: Assisting with technical documentation, data collection, and research for engineering projects.</li><li>Project Support: Providing administrative support for engineering projects, tracking project timelines, and assisting with project-related tasks.</li><li>Coordination: Collaborating with engineering teams and other departments to ensure efficient communication and project coordination.</li><li>Event Support: Assisting in organizing engineering-related events, workshops, or training sessions.</li><li>Visit project sites and other offices as required to oversee the operations and provide support.</li><li>Perform other duties assigned.</li></ul>Experience &amp; Educational Requirements:<ul><li>A bachelor's degree in business administration, engineering, or a related field. Relevant work experience in procurement, contract management, or engineering administration may also be considered.</li><li>Strong organizational and multitasking skills to manage diverse tasks and responsibilities.</li><li>Excellent communication and interpersonal skills to interact with suppliers, vendors, engineering teams, and stakeholders.</li><li>Analytical mindset to interpret procurement and engineering data and metrics for decision-making.</li><li>Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant engineering software.</li><li>Attention to detail and accuracy in administrative tasks, contract management, and technical documentation.</li><li>Adaptability and flexibility to work in a dynamic and fast-paced environment.</li><li>Problem-solving abilities to address procurement and engineering-related challenges proactively.</li><li>Discretion and professionalism in handling sensitive information.</li></ul>Job Type: Full-time

ENGINEERING EXECUTIVE SECRETARY

HYM Investment Group

We are seeking a highly organised, detail-oriented, and proactive Executive Secretary (Male) to provide dedicated administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional professionalism, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily schedule.</li><li>Handle incoming calls, emails, and correspondence with timely and appropriate responses.</li><li>Prepare meeting agendas, take minutes, and follow up on assigned action items.</li><li>Organize and manage complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with a high degree of accuracy.</li><li>Maintain confidentiality and manage sensitive information with the utmost discretion.</li><li>Coordinate with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s requirements to ensure smooth operations and efficient workflow.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related discipline.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level management.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Exceptional organisational, multitasking, and time management capabilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Secretary to CEO

We are seeking a highly organised, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will exhibit exceptional professionalism, strong communication skills, and the ability to efficiently manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily schedule.</li><li>Handle incoming calls, emails, and correspondence with timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on action items to ensure timely completion.</li><li>Organize and manage complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with high accuracy and attention to detail.</li><li>Maintain confidentiality and handle sensitive information with utmost discretion.</li><li>Liaise with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs and ensure seamless operations and an efficient workflow.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;3 years of experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level management.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Exceptional organizational, multitasking, and time-management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Secretary to CEO - Male

Alpine Metals

We are seeking a proactive, organized, and dependable Executive Secretary to provide high-level administrative support to our management team and ensure smooth day-to-day office operations. The ideal candidate will be detail-oriented, possess strong communication skills, and maintain a high level of professionalism and confidentiality.Key Responsibilities<ul><li>Provide administrative and clerical support to management.</li><li>Manage executive schedules, meetings, appointments, and travel arrangements.</li><li>Handle correspondence, emails, and phone communications efficiently.</li><li>Prepare reports, presentations, and meeting minutes.</li><li>Maintain filing systems, records, and databases.</li><li>Coordinate with internal departments and external partners as required.</li><li>Monitor office supplies and assist in procurement.</li><li>Support HR and accounting teams with basic administrative tasks when necessary.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field preferred.</li><li>Minimum 3&ndash;5 years of experience as an Executive Secretary, Office Administrator, or similar role.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle confidential information with discretion.</li><li>Professional appearance and positive attitude.</li></ul>Preferred Qualities<ul><li>Experience in handling senior-level correspondence and coordination.</li><li>Strong interpersonal and problem-solving skills.</li><li>Ability to work independently and under pressure.</li></ul>Job Types: Full-time, PermanentPay: From AED3,000.00 per month

Office Executive Secretary

Metel Group of Companies

Job Title: Digital Marketing Executive cum Secretary Location: Dubai &ndash; Ras Al Khor 2 Salary: AED 3,000 &ndash; 4,000 Benefits: Company visa &amp; medical insuranceJob Responsibilities:<ul><li>Manage and update the company&rsquo;s social media pages</li><li>Create posts, basic content, and daily engagement</li><li>Handle meeting schedules, minutes, and follow-ups</li><li>Assist with general secretary and administrative duties</li><li>Coordinate internal communication and office support tasks</li></ul>Requirements:<ul><li>Female candidates only</li><li>Age below 30 years</li><li>Previous experience in digital marketing or admin is an advantage</li><li>Strong communication and organizational skills</li><li>Basic knowledge of social media platforms (Instagram, Facebook, LinkedIn</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Digital Marketing Executive cum Secretary

Capital Line Contractting

Full job descriptionExecutive AssistantAbout the RoleWe are seeking a highly organized, detail-oriented, and proactive Executive Secretary to support CEO of his multi-sector business.Key Responsibilities1. Executive Support &amp; Administration<ul><li>Manage the CEO&rsquo;s daily schedule, appointments, travel arrangements, meetings, and communications.</li><li>Prepare, draft, and review emails, letters, presentations, and official correspondence.</li><li>Maintain a high level of confidentiality in all matters.</li><li>Coordinate with internal teams and external stakeholders to ensure seamless operations.</li><li>Handle personal and professional tasks to help streamline the CEO&rsquo;s day-to-day activities.</li></ul>2. Documentation &amp; Data Management<ul><li>Maintain accurate files, databases, and tracking systems for all business.</li><li>Prepare reminders, alerts, and follow-up lists for ongoing tasks, deadlines, renewals, and financial commitments.</li><li>Ensure all important documents, agreements, and contracts are properly stored and easily retrievable.</li></ul>4. Communication &amp; Coordination<ul><li>Act as the primary point of contact for the CEO, ensuring effective communication between departments and external partners.</li><li>Coordinate internal meetings, prepare agendas, take minutes, and track action items to completion.</li></ul>5. Travel, Logistics &amp; Event Management<ul><li>Manage end-to-end travel planning (tickets, visas, accommodations, itineraries).</li><li>Organize business meetings, conferences, and special events as required.</li><li>Handle logistics for both local and international engagements.</li></ul>6. Professional &amp; Personal Organization<ul><li>Assist in managing the CEO&rsquo;s personal commitments, schedules, and requirements.</li><li>Ensure flawless coordination between personal, family-related, and business tasks when needed.</li></ul>Required Skills &amp; Qualifications<ul><li>Experience: 5&ndash;10 years in Executive Assistant/Executive Secretary roles supporting C-level executives.</li><li>Education: Bachelor&rsquo;s degree preferred; certifications in administration or office management are an advantage.</li><li>Technical Skills:</li><li>Strong proficiency in MS Office (Excel, PowerPoint, Word), documentation tools, and digital organization systems.</li><li>Ability to prepare investment spreadsheets, performance summaries, and basic analytical reports.</li><li>Personal Skills:</li><li>Excellent communication (written/verbal) and interpersonal skills.</li><li>High degree of professionalism, confidentiality, and integrity.</li><li>Strong organizational skills with the ability to multitask and prioritize effectively.</li><li>Attention to detail and proactive problem-solving ability.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

Executive Secretary to CEO(PREFERABLY ARABIC SPEAKING)

Al Riyady Corporate Services

We are looking for an organized, detail-oriented Secretary cum Accounts Executive to support the daily administrative and financial operations of our Skin &amp; Laser Clinic Centre. The role combines front-desk responsibilities, patient coordination, and basic accounting tasks. The ideal candidate will be professional, dependable, and experienced in managing clinic office operations with high accuracy and confidentiality.Location: Al Wasl Road Jumeirah, DubaiKey Responsibilities:<ul><li>Manage front-desk operations, greet patients, answer incoming calls, and schedule appointments.</li><li>Maintain patient records, ensure confidentiality, and manage filing systems (digital and physical).</li><li>Handle email correspondence, prepare letters, reports, and internal communications.</li><li>Coordinate with dermatologists, laser technicians, and clinic staff to ensure smooth patient flow.</li><li>Manage clinic inventory (supplies, consumables, forms) and coordinate with suppliers.</li><li>Assist in preparing daily schedules, meeting agendas, and documentation.</li></ul>Accounts &amp; Finance Support<ul><li>Record daily financial transactions, including patient payments, invoices, and receipts.</li><li>Handle billing, prepare estimates, collect payments, and issue receipts.</li><li>Reconcile cash and card transactions at end of day.</li><li>Assist in maintaining petty cash, expenses, and monthly financial reports.</li><li>Coordinate with external accountants for monthly VAT, payroll, and financial statements.</li><li>Follow up on outstanding payments and track receivables and payables.</li></ul>Patient Coordination<ul><li>Provide information about treatments, pricing, and promotions as trained by clinic management.</li><li>Confirm appointments, send reminders, and follow up with patients after procedures if required.</li><li>Ensure excellent service and patient satisfaction throughout their clinic experience.</li></ul>Requirements<ul><li>Previous experience as a secretary, receptionist, or accounts assistant, preferably in a medical or aesthetic clinic.</li><li>Strong knowledge of basic accounting principles and hands-on experience with accounting software (e.g., QuickBooks, Tally, or clinic management systems).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational skills with the ability to multitask in a fast-paced environment.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Fluency in English; additional languages (Arabic, Hindi, Tagalog) are an advantage.</li><li>Professional appearance and customer-oriented attitude.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>How much your expected salary?</li><li>Are you available to join immediately?</li></ul>Experience:<ul><li>Secretary Cum Accounts: 1 year (Preferred)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>

Secretary cum Accounts - For Skin & Laser Clinic Centre

Explore 2741+ Engineering executive secretary in Dubai this December. Find roles across top companies and apply now to boost your career.