project engineer

executive assistant

hr executive

technical engineer

executive secretary

engineering executive secretary

Invest Group Overseas L.L.C

About the Group:Invest Group Overseas (IGO) is an investment and property development company based in Dubai. Established by a group of elite business leaders, IGO focuses on capitalizing on business opportunities in the developed and emerging markets. The company has a well-deserved reputation as one of the top regional investment companies, delivering premium properties that contribute to the growth of cities and localities.Job Overview:A role combining both a Contract and Procurement Coordinator and an Engineering Executive Secretary would encompass a diverse set of responsibilities that bridge administrative support with procurement and engineering functions within an organization. This combination could be particularly relevant in industries where technical projects and procurement activities are closely intertwined.Key Responsibilities:<ul><li>Supplier Sourcing: Identifying potential suppliers, vendors, or contractors to fulfill procurement needs related to engineering projects.</li><li>Bid Evaluation: Reviewing bids and proposals from suppliers, analyzing cost-effectiveness and alignment with project requirements.</li><li>Contract Negotiation: Negotiating favorable terms and conditions with suppliers or vendors, ensuring compliance with procurement policies.</li><li>Contract Management: Overseeing the lifecycle of contracts, from drafting and execution to amendments and renewals.</li><li>Procurement Processes: Coordinating procurement processes, including purchase requisitions, purchase orders, and invoice processing.</li><li>Compliance: Ensuring all procurement activities adhere to organizational policies, legal regulations, and industry standards.</li><li>Relationship Management: Establishing and maintaining positive relationships with suppliers, fostering partnerships for successful project delivery.</li><li>Data Analysis: Analyzing procurement data to identify cost-saving opportunities, monitor supplier performance, and track procurement metrics.</li><li>Calendar Management: Scheduling and coordinating appointments, meetings, and events for engineering executives or teams.</li><li>Communication Handling: Managing incoming and outgoing communications on behalf of engineering executives, including emails, calls, and correspondence.</li><li>Document Management: Assisting with drafting, editing, and formatting engineering-related documents, reports, and presentations.</li><li>Meeting Coordination: Organizing meetings, preparing agendas, taking minutes, and distributing follow-up actions for engineering-related discussions.</li><li>Technical Support: Assisting with technical documentation, data collection, and research for engineering projects.</li><li>Project Support: Providing administrative support for engineering projects, tracking project timelines, and assisting with project-related tasks.</li><li>Coordination: Collaborating with engineering teams and other departments to ensure efficient communication and project coordination.</li><li>Event Support: Assisting in organizing engineering-related events, workshops, or training sessions.</li><li>Visit project sites and other offices as required to oversee the operations and provide support.</li><li>Perform other duties assigned.</li></ul>Experience &amp; Educational Requirements:<ul><li>A bachelor's degree in business administration, engineering, or a related field. Relevant work experience in procurement, contract management, or engineering administration may also be considered.</li><li>Strong organizational and multitasking skills to manage diverse tasks and responsibilities.</li><li>Excellent communication and interpersonal skills to interact with suppliers, vendors, engineering teams, and stakeholders.</li><li>Analytical mindset to interpret procurement and engineering data and metrics for decision-making.</li><li>Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant engineering software.</li><li>Attention to detail and accuracy in administrative tasks, contract management, and technical documentation.</li><li>Adaptability and flexibility to work in a dynamic and fast-paced environment.</li><li>Problem-solving abilities to address procurement and engineering-related challenges proactively.</li><li>Discretion and professionalism in handling sensitive information.</li></ul>Job Type: Full-time

ENGINEERING EXECUTIVE SECRETARY

Progressive

<div>
 
 
 Executive Secretary / Office Manager
 
 
 
 Work Location: Jebel Ali Freezone, Dubai
 
 
 
 Important Note: Applicants MUST already be based inside Dubai and residing close to Jebel Ali to be considered for this role and be able to manage your daily work commute.
 
 
 
 Salary Range: AED 8K to 10K per month total package + Medical Insurance + Annual Flight for self + Visa
 
 
 Working Hours: 8.30am to 5.30pm Monday to Friday (Office Based)
 
 
 About the Opportunity:
 
 
 A boutique, international oil and gas manufacturing company with a long history and track record are looking for an experienced Executive Secretary / Office Manager to work as part of a very small team in their JAFZA office to assist with all admin related tasks and invoicing queries for the business.
 
 
 Required Profile:
 
 
 
 Applicants must be immediately available, in Dubai, ready to join (without notice period)
 
 
 
 15+ years experience in administration, secretarial work, office admin and sales coordinator related roles.
 
 
 Must have shown loyalty to former employers. Job hoppers will NOT be considered for this role.
 
 
 Must have worked for an oil and gas company before.
 
 
 JAFZA / Jebel Ali work experience - so you are familiar with the JAFZA pass system and portal
 
 
 Handling invoices, technical quotations related to oil and gas equipment or spare parts, handled RFQs, experience liaising with customers and manufacturing teams.
 
 
 
 
 To find out more about Progressive Recruitment, please visit
 
 
 www.progressiverecruitment.com
 
 
 
 
 
 
 
 
 
 
 Award winner of:
 
 
 
 
 
 
 
 KSA Recruitment Company of the Year, Best Executive Search Firm of the Year by TALint Recruitment Awards 2019/2020 | Best Engineering Recruitment Firm of the Year by Recruitment International Awards 2018
 
 
 
</div>

Executive Secretary

HYM Investment Group

We are seeking a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will possess outstanding communication skills, professionalism, and the ability to handle multiple priorities efficiently in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, meetings, and travel schedules.</li><li>Handle all incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on action points promptly.</li><li>Organize complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with precision and attention to detail.</li><li>Maintain strict confidentiality and handle sensitive information with discretion.</li><li>Support the CEO in daily administrative operations and liaise effectively with internal departments.</li><li>Anticipate the CEO&rsquo;s needs to ensure seamless workflow and efficient task management.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>High level of integrity, discretion, and professionalism.</li><li>Exceptional organizational and time management skills with strong attention to detail.</li><li>Male candidates only.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience as an Executive Secretary or Executive Assistant supporting top-level management?</li></ul>

Executive Assistant to CEO

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide dedicated administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional communication skills, professionalism, and the ability to manage multiple priorities efficiently in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, meetings, and travel schedules.</li><li>Handle all incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, draft minutes, and ensure timely follow-up on action points.</li><li>Organize complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with a high degree of accuracy.</li><li>Maintain strict confidentiality and handle sensitive information with discretion.</li><li>Support the CEO in day-to-day administrative tasks and liaise effectively with internal departments.</li><li>Anticipate the CEO&rsquo;s needs to ensure smooth and efficient daily operations.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>High level of integrity, discretion, and professionalism.</li><li>Strong organizational, time management, and multitasking abilities with close attention to detail.</li><li>Male candidates only.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience as an Executive Secretary or Executive Assistant supporting top-level management?</li></ul>

Executive Secretary (Male)

We are seeking a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative support to our CEO. The ideal candidate will possess excellent communication skills, a strong sense of professionalism, and the ability to handle multiple priorities efficiently in a fast-paced environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and travel schedules.</li><li>Handle all incoming correspondence, calls, and emails, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, draft minutes, and monitor follow-up actions.</li><li>Organize complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and other business documents.</li><li>Maintain confidentiality and manage sensitive information with the highest level of professionalism.</li><li>Support the CEO in daily administrative tasks and coordinate effectively with internal departments.</li><li>Anticipate the CEO&rsquo;s needs and proactively ensure smooth day-to-day operations.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Personal Assistant, or in a similar executive support role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>High level of integrity, discretion, and professionalism.</li><li>Strong organizational, time management, and multitasking abilities with attention to detail.</li><li>Male candidates only.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience as an Executive Assistant or Executive Secretary supporting top-level management?</li></ul>

Executive Secretary to the CEO (Male Only)

Emirates Development Bank (EDB)

<div>
 
 
 JOB PURPOSE
 
 
 
 Manage the Legal function of EDB proactively to prevent the bank from being exposed to risks and financial
 
 
 losses due to non-compliance with applicable laws, regulations, codes of conduct, and standards of good
 
 
 practice relevant to EDB&rsquo;s activities. Assist the Head of Legal and Board Secretary in providing legal
 
 
 consultation and advice to company management.
 
 
 
 
 
 
 KEY ROLES &amp; RESPONSIBILITIES
 
 
 
 
 Functional Role:
 
 
 
 A. Strategic and Budgetary Management:
 
 
 &bull; Assist the Head of Legal &amp; Board Secretary in developing the department&rsquo;s strategic and
 
 
 operational budgets; monitor expenditures against the budget to ensure minimum variances.
 
 
 &bull; Assist the Head of Legal &amp; Board Secretary in developing the department&rsquo;s policies and
 
 
 procedures to ensure they promote leading practices and comply with laws and regulations.
 
 
 B. Operational Management:
 
 
 &bull; Plan, organize, direct, and monitor the implementation of the approved legal yearly plans,
 
 
 including associated reviews and consulting services.
 
 
 &bull; Draft and develop EDB&rsquo;s standard contract templates from a legal perspective to ensure that the
 
 
 Bank&rsquo;s interests are well protected.
 
 
 C. Legal Consultation and Advice:
 
 
 &bull; Coordinate with legal consultants or liaising agencies for legal cases and dispute resolutions.
 
 
 &bull; Provide legal advice and assistance to the Chief Executive Officer, Executive Management on legal
 
 
 compliance issues concerning business matters and any other required legal assistance.
 
 
 &bull; Support the Head of Legal and Board Secretary in overseeing legal processes, including court
 
 
 actions where necessary.
 
 
 D. Regulatory Compliance and Reporting:
 
 
 &bull; Prepare monthly and quarterly reports for the department and executive management as part of
 
 
 regulatory compliance.
 
 
 &bull; Continuously monitor compliance with legal obligations and advise management accordingly.
 
 
 E. Risk Management:
 
 
 &bull; Oversee the legal affairs of EDB to ensure that the bank is protected from various legal risks,
 
 
 including contractual and litigation risks, arising from EDB&rsquo;s business ventures.
 
 
 &bull; Assess and approve the affiliation of external lawyers, notaries, court clerks, or other legal
 
 
 associates.
 
 
 &bull; Coordinate with management for consultation and strategic direction concerning contractual,
 
 
 legal, and regulatory obligations.
 
 
 F. Contract Review and Management:
 
 
 &bull; Ensure required information/documents are provided to external lawyers to defend court cases.
 
 
 &bull; Review written correspondence and contracts between EDB and relevant parties to avoid
 
 
 potential legal implications and ensure compliance with legal requirements.
 
 
 &bull; Review and draft contracts, legal agreements, documents, and forms for transactions to ensure
 
 
 they are compliant with relevant laws and regulations.
 
 
 
 QUALIFICATIONS &amp; EXPERIENCE
 
 
 
 
 Required Qualifications:
 
 
 
 &bull; Minimum: Bachelor&rsquo;s Degree in Relevant Field
 
 
 &bull; Preferred: Field-related certifications or licenses
 
 
 
 Required Experience:
 
 
 
 &bull; Minimum: 7 years of work experience
 
</div>

Manager, Legal

EMIRATES DEVELOPMENT BANK P.J.S.C

Job Purpose - Banking experience is a Must To lead and manage legal activities in a pro-active manner to prevent the bank from being exposed to the risks and financial losses as a result of failure to comply with applicable laws, regulations, codes of conduct and standards of good practice relevant to EDB’s activities. The incumbent’s role is also to support the Head of Legal & Board Secretary and provide legal advice on relevant activities of the company.Roles & Responsibilities Functional Role:Operational Responsibilities1. Assist the Head of Legal & Board Secretary Assist the development of the department’s strategic and operational budgets; monitor expenditures against the budget(s) to ensure minimum variances.2. Assist the Head of Legal & Board Secretary in the development of the department’s policies and procedures to ensure that they promote leading practices and comply with laws and regulations.3. Plan, organize, direct and monitor the implementation of the approved legal yearly plans as well the associated reviews and consulting services.4. Develop EDB’s standard contract templates from a legal perspective to ensure that the Bank’s interests are well protected.5. Provide legal advice and assistance to the Chief Executive Officer, Executive Management with respect to legal compliance issues on concerned business matters and any other legal assistance required.6. Oversee the legal affairs of EDB to ensure that the bank is protected from a wide variety of legal risks (contractual risks, litigation risks, etc.), from EDB’s business venture.7. Assess and approve affiliation of external lawyers with the entity, notaries, court clerks, or other legal associates.8. Ensure required information/ documents are provided to the external lawyers to defend the court case.9. Review written correspondence and contracts between EDB and relevant parties with a view to avoid potential legal implications and ensure compliance with legal requirements.10. Review contracts / legal agreements, documents and forms for transactions to ensure they are compliant with relevant laws and regulations.11. Oversee the maintenance of legal database which captures legal references, areas of law of special interest to the company such as company and labor law, legal journals etc to ensure that adequate legal information is available for reference.12. Follow-up on cases and legal proceedings concerning EDB, and any other legal assistance required such as the review of external communication protocols and publications.13. Keep the Head of Legal & Board Secretary updated on all legal matters (as and when required) to ensure communication to top management.Qualifications & Experience Required Qualifications:1. Bachelor’s Degree in Relevant FieldRequired Preferred Experience:1. Minimum 6 years of work experience.

Senior Legal Officer - (UAEN)

Explore 4631+ Engineering executive secretary in Dubai this November. Find roles across top companies and apply now to boost your career.