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event coordinator

Prego Italian Restaurant 

Job Overview We are seeking a dynamic and detail-oriented Event Coordinator to oversee the planning, execution, and management of a variety of events. The ideal candidate will possess strong organizational and communication skills, with experience in event marketing, hospitality, and customer service. This role involves collaborating with clients and vendors to ensure seamless event experiences, from initial client consultation and budgeting to vendor coordination (catering, decor, AV), logistics (venue, timelines, seating), on-site supervision, and post-event wrap-up, ensuring objectives are met with a focus on detail, budget adherence, and problem-solving for a smooth, memorable experienceJob SummaryTo conceptualize, plan, coordinate, and execute successful events, ensuring they meet client or organizational goals within budget, by managing all logistical, financial, and operational aspects from start to finish.Key Responsibilities<ul><li>Client &amp; Concept Development:</li><li>Meet with clients to understand event goals, needs, and preferences.</li><li>Develop event concepts, themes, and objectives in alignment with brand or client vision.</li><li>Planning &amp; Logistics:</li><li>Create detailed event plans, timelines, and schedules.</li><li>Secure and book venues, entertainment, catering, and other services.</li><li>Manage guest lists, seating arrangements, and invitations.</li><li>Budget &amp; Finance:</li><li>Develop and manage event budgets, track expenses, and process payments.</li><li>Negotiate contracts with vendors to ensure cost-effectiveness.</li><li>Vendor &amp; Stakeholder Management:</li><li>Liaise with and manage various vendors (caterers, AV technicians, florists, security).</li><li>Ensure quality control and adherence to contracts.</li><li>Marketing &amp; Communications (as needed):</li><li>Assist with event promotions, branding, and communications.</li><li>On-Site Execution:</li><li>Provide day-of supervision, manage operations, and troubleshoot issues.</li><li>Oversee setup, breakdown, and staff/volunteer coordination.</li><li>Post-Event Activities:</li><li>Gather client feedback, process final payments, and evaluate event success.</li><li>Prepare post-event reports for management.</li></ul>Skills &amp; Qualifications<ul><li>Proven experience in event planning or coordination.</li><li>Excellent organizational, time-management, and multitasking skills.</li><li>Strong verbal and written communication &amp; negotiation skills.</li><li>Detail-oriented with strong problem-solving abilities.</li><li>Proficiency in MS Office Suite and event management software.</li><li>Ability to work under pressure and remain calm.</li><li>Bachelor's degree in Hospitality, PR, Business, or relevant field preferred.</li></ul>Job Type: Full-time

Events coordinator

Mass Production

Event Specialist &ndash; Exhibition EventsPosition: Event SpecialistAbout UsMass Production is a dynamic organization specializing in high-impact exhibitions, trade shows, and experiential brand events. We work with industry-leading partners to deliver memorable, innovative, and seamless event experiences. We are now seeking an energetic, detail-oriented Event Specialist to join our growing team.Role OverviewThe Event Specialist will be responsible for planning, coordinating, and executing exhibition events from concept to completion. This role requires exceptional organizational skills, strong communication, and the ability to manage multiple vendors, stakeholders, and deadlines. You will play a key part in delivering outstanding onsite experiences for attendees and exhibitors.Key Responsibilities<ul><li>Plan, organize, and execute exhibition events, ensuring flawless delivery</li><li>Coordinate with vendors, exhibitors, venues, and internal teams</li><li>Manage event timelines, budgets, and logistics</li><li>Oversee booth design, floor plans, and overall event layout</li><li>Handle exhibitor communications, onboarding, and support</li><li>Monitor event setup and breakdown, ensuring compliance with safety and quality standards</li><li>Assist with marketing materials, registration processes, and promotional activities</li><li>Evaluate event performance and prepare post-event reports</li><li>Stay updated on event industry trends and recommend innovative solutions</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Event Management, Marketing, Communications, or related field (preferred)</li><li>2+ years of experience in event planning, exhibitions, or trade shows</li><li>Strong project management and multitasking abilities</li><li>Excellent interpersonal and communication skills</li><li>Proficiency with event management tools/software</li><li>Ability to work in a fast-paced environment and travel as required</li><li>Creative thinker with a passion for delivering exceptional event experiences</li></ul>What We Offer<ul><li>Competitive salary</li><li>Opportunities for professional growth and training</li><li>Travel opportunities for domestic and international events</li><li>Collaborative, supportive team culture</li><li>Health, wellness, and additional employee benefits</li></ul>Job Type: Contract Contract length: 2 months

Event Specialist

Raffles Hotels & Resorts

<div>
 
 Company Description
 
 
 
 #BeLimitless
 
 
 We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities.
 
 
 By joining an Accor brand, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality.
 
 
 Do what you love; care for the world; dare to challenge the status quo! #BELIMITLESS
 
 
 
 Job Description
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Supervise the day-to-day operations of MICE events, including meetings, conferences, corporate events, and exhibitions.
 </li>
 <li>
 Coordinate with clients to understand their event requirements and ensure all specifications are met.
 </li>
 <li>
 Liaise with internal departments (catering, audiovisual, housekeeping, security) to ensure smooth event execution.
 </li>
 <li>
 Oversee event setup, operations during the event, and post-event breakdown and evaluation.
 </li>
 <li>
 Manage and train a team of event coordinators and support staff to deliver high-quality service.
 </li>
 <li>
 Monitor event budgets, ensure cost control, and handle billing and invoicing related to MICE events.
 </li>
 <li>
 Ensure compliance with health and safety regulations and company policies during all events.
 </li>
 <li>
 Handle guest inquiries, resolve any issues promptly, and maintain a high level of customer satisfaction.
 </li>
 <li>
 Maintain accurate records of all MICE activities and prepare regular reports for management.
 </li>
 <li>
 Assist in developing and implementing new processes and strategies to improve MICE operations.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Qualifications &amp; Skills:
 
 
 
 <ul>
 <li>
 Proven experience in MICE operations or event management, preferably in the hospitality industry.
 </li>
 <li>
 Strong leadership and team management skills.
 </li>
 <li>
 Excellent communication, negotiation, and interpersonal skills.
 </li>
 <li>
 Ability to multitask and work under pressure while maintaining attention to detail.
 </li>
 <li>
 Proficient in event management software and Microsoft Office applications.
 </li>
 <li>
 Knowledge of health and safety standards relevant to event management.
 </li>
 </ul>
</div>

MICE Supervisor

Anantara Hotels & Resorts

<div>
 
 Company Description
 
 
 
 A luxury hospitality brand for modern travellers, Anantara connects guests to genuine places, people and stories through personal experiences and providing heartfelt hospitality in the world&rsquo;s most exciting destinations. From pristine islands and tropical beaches to cosmopolitan cities, tranquil deserts and lush jungles, Anantara welcomes guests for journeys rich in discovery.
 
 
 Banana Island Resort Doha by Anantara is a crescent of golden beach and over water villas just off the coast of downtown Doha. Accessible by private catamaran, escape for family adventures, ocean thrills or serene spa bliss.
 
 
 Enjoy an alcohol-free atmosphere with the little ones as you surf, dive, golf, bowl or cinema. Race across lagoon waters with a host of motorised water sports. Unwind in the Middle East&rsquo;s only wellness centre in a resort setting, spread across lush botanical gardens.
 
 
 
 Job Description
 
 
 
 The Events &amp; Catering Executive is responsible for supporting the planning, coordination, and execution of all events, meetings, and catering functions at the property. This role ensures the seamless delivery of exceptional guest experiences by managing client relationships, coordinating with internal departments, and maintaining operational excellence from inquiry to post-event follow-up.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Sales &amp; Client Management
 </li>
 <li>
 Respond to event and catering inquiries promptly and professionally.
 </li>
 <li>
 Prepare proposals, quotations, contracts, and banquet event orders (BEOs) in line with brand and operational standards.
 </li>
 <li>
 Conduct site inspections and client meetings to understand event objectives and requirements.
 </li>
 <li>
 Build and maintain strong relationships with existing and potential clients to drive repeat and referral business.
 </li>
 <li>
 Support the Events &amp; Catering Manager in achieving revenue targets and sales goals.
 </li>
 <li>
 Event Coordination &amp; Execution
 </li>
 <li>
 Coordinate with relevant departments (Culinary, Banquets, Housekeeping, Front Office, etc.) to ensure all event details are clearly communicated and executed flawlessly.
 </li>
 <li>
 Manage event timelines, floor plans, and catering logistics to ensure smooth delivery.
 </li>
 <li>
 Oversee event setups and provide on-site support as needed.
 </li>
 <li>
 Ensure compliance with brand standards, health and safety regulations, and guest satisfaction expectations.
 </li>
 <li>
 Administration &amp; Reporting
 </li>
 <li>
 Maintain accurate records of bookings, contracts, and client communications in the property&rsquo;s event management system.
 </li>
 <li>
 Prepare daily, weekly, and monthly event reports and revenue summaries.
 </li>
 <li>
 Monitor billing, deposits, and final payments, ensuring accuracy and timely collection.
 </li>
 <li>
 Support post-event feedback collection and analysis to enhance future service delivery.
 </li>
 <li>
 Collaboration &amp; Continuous Improvement
 </li>
 <li>
 Work closely with the Sales, Marketing, and Operations teams to develop creative event concepts and packages.
 </li>
 <li>
 Stay updated on market trends, competitor activities, and guest preferences.
 </li>
 <li>
 Contribute to departmental meetings, training, and service improvement initiatives.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Hospitality Management, Business Administration, or related field preferred.
 </li>
 <li>
 Minimum 2&ndash;3 years of experience in event planning, catering sales, or a related hospitality role.
 </li>
 <li>
 Strong knowledge of event management processes, catering operations, and hotel systems.
 </li>
 <li>
 Excellent communication, negotiation, and organizational skills.
 </li>
 <li>
 Proficiency in MS Office and event management software (e.g., Delphi, Opera, or similar).
 </li>
 <li>
 Ability to work flexible hours, including weekends and holidays, based on event schedules.
 </li>
 </ul>
</div>

Events & Catering Executive (Arabic Speaker)

STFS GROUP

Job Purpose:To generate catering and event sales by building strong client relationships, identifying new business opportunities, preparing proposals, coordinating event requirements, and ensuring excellent customer satisfaction from inquiry to event completion.Key Responsibilities1. Sales &amp; Business Development:Identify and target new corporate, wedding, social, and private event clients.Conduct sales calls, client meetings, and property/site visits.Build and maintain strong business relationships with existing and potential clients.Prepare and present catering proposals, quotations, and event packages.Follow up promptly on inquiries to convert leads into confirmed bookings.Meet monthly and quarterly sales targets2. Event Planning &amp; Coordination:Understand client requirements and provide suitable catering solutions.Coordinate with kitchen, operations, logistics, and other internal teams to plan event details.Assist in menu planning and customization based on client needs.Ensure accurate event orders, timelines, and delivery details are communicated to all departments.Conduct pre-event briefings and attend events when necessary.3. Administration &amp; Reporting:Maintain updated client database and sales pipeline in CRM.Prepare daily/weekly sales reports and revenue forecasts.Ensure contracts, payment terms, and approvals are properly managed.Follow company policies and guidelines for pricing and discounting.4. Customer Service:Deliver excellent customer service to maximize client satisfaction and repeat business.Respond to client queries, complaints, or last-minute changes professionally.Gather feedback after events to improve service quality.Skills &amp; QualificationsMinimum 2&ndash;3 years of experience in catering, hospitality, events, or banquet sales.Strong communication, negotiation, and presentation skills.Knowledge of catering operations, menu planning, and event logistics.Ability to multitask and manage multiple events at once.Proficiency in MS Office; CRM experience is an advantage.Dynamic, target-driven, and customer-focused.Job Type: Full-time

Catering & Event Sales Executive

Platinumlist

<div>About Us: Platinumlist.net, a pioneering leader in the online event guide and ticketing solution industry, has been revolutionizing the event landscape in the Gulf region since 2009. As the largest ticketing provider in the GCC, we proudly serve an extensive array of events across the United Arab Emirates, Saudi Arabia, Oman, Bahrain, Lebanon, Qatar, and Kuwait from our Dubai-based headquarters.
Our Expertise: We specialize in a diverse range of ticketing solutions, catering to various sectors including<ul>
<li>
Large and Small Entertainment Events</li>
<li>Comprehensive Business Events, including Visitor Registration Services and Badging</li>
<li>Diverse Sports Event Ticketing</li>
<li>Tourism Attraction Ticketing</li>
<li>Advanced Box Office Solutions for Venues including Stadiums, Theatres, and Cinemas</li>
<li>Innovative Marketing Solutions for Event Promotion</li>
</ul><h3 class="jobSectionHeader">
Key Responsibilities:</h3><ul>
<li>Achieve established goals as set by the Operation Manager.</li>
<li>Support the team and the Event Organizers that use the Platinumlist ticketing solution.</li>
<li>Will be assigned multiple events and you will be responsible for coordinating all aspects of the ticketing system setup from start to finish.</li>
<li>Discussing clients&rsquo; needs with the team, uploading the event online, and helping the team and the client use the ticketing system. (Full training for the system will be provided).</li>
<li>Good management skills and always being within reach of the team and client virtually which might include sometimes the weekends.</li>
<li>Handle all the requirements related to event setup that is requested by the team and the clients.</li>
<li>Create a great customer experience for people buying the tickets by setting up a clean and good-looking event page.</li>
<li>Create and periodically check the events built to ensure that they have no errors or mistakes and keep them updated with the latest information.</li>
<li>Solve problems on the go in a small amount of time.</li>
<li>Deal with different customers and clients requests and complaints and solve them easily.</li>
<li>Create a Ticket Sales Plan and provide weekly updates on progress against the plan to Operation Manager.</li>
<li>Coordinate with teammates, including marketing and support, to expand attendance at all events.</li>
<li>Research, prospect and establish leads for relationships through industry networking.</li>
<li>Ensure effective and efficient coverage of all inquiries, including telephone, online and direct sales.</li>
<li>Support the organization&rsquo;s efforts to create a fan experience that aligns with the CEO's vision for Platinumlist.</li>
</ul>
Requirements<ul>
<li>
1+ years of experience in ticketing, e-commerce, travel or related industries.</li>
<li>Ability to work in a high stress environment.
</li><li>Ability to learn software functionality quickly.
</li><li>Problem-Solving: Resolves customer or software-related issues promptly and efficiently.</li>
<li>Time Management: Ability to manage multiple customer inquiries and requests within set deadlines.</li>
<li>Minimum B2 level in English (C1 and C2 are a surplus).
</li><li>Strong communication skills are essential.</li>
<li>Attention to detail: Ability to notice small things within event details, event requirements, and client questions.
</li></ul>Benefits
Why Join Us:<ul>
<li>
A dynamic and inclusive work environment.</li>
<li>The opportunity to work with a leading ticketing provider in GCC.</li>
<li>A chance to contribute to the entertainment industry and help shape experiences for thousands of users.</li></ul></div>

Junior Ticketing Manager

Job Description &ndash; Event Catering Sales ExecutivePosition: Event Catering Sales Executive Department: Sales &amp; Business Development]Position Overview:We are seeking a dynamic and results-driven Event Catering Sales Executive to drive sales for weddings, corporate events, private functions, and outdoor catering services. The ideal candidate will have strong communication skills, industry knowledge, and the ability to build and maintain long-term client relationships.Key Responsibilities:Sales &amp; Business Development<ul><li>Generate new leads and inquiries for event catering services.</li><li>Actively promote catering packages to corporate clients, event planners, hotels, and individuals.</li><li>Conduct sales visits, presentations, and food tasting arrangements.</li><li>Prepare customized proposals and quotations based on client requirements.</li></ul>Client Relationship Management<ul><li>Handle client inquiries promptly and professionally.</li><li>Understand client needs and recommend suitable menu options, setups, and services.</li><li>Maintain strong relationships with existing clients to drive repeat business.</li><li>Ensure high customer satisfaction before, during, and after events.</li></ul>Event Coordination Support<ul><li>Work closely with the operations and kitchen team to ensure event requirements are well-communicated.</li><li>Coordinate with logistics and production teams for smooth event execution.</li><li>Attend major events to support client management when required.</li></ul>Administration &amp; Reporting<ul><li>Maintain accurate records of leads, quotations, and client communications.</li><li>Prepare weekly and monthly sales reports.</li><li>Track event revenue, conversions, and sales targets.</li><li>Ensure contracts and agreements are completed properly.</li></ul>Job Type: Full-time

Event catering sales executive

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