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event coordinator

Emirates Loves

<div>
 
 
 Job Purpose:
 
 
 
 The Events Coordinator is responsible for planning, coordinating, and executing events from start to finish. The role ensures smooth logistics, strong stakeholder communication, and high-quality delivery that reflects the company&rsquo;s brand and objectives.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Support the Events Manager in planning and executing corporate, promotional, and community events.
 </li>
 <li>
 Coordinate with vendors, venues, and suppliers to secure services and negotiate contracts.
 </li>
 <li>
 Handle logistics such as venue setup, catering, equipment, travel, and accommodations.
 </li>
 <li>
 Work closely with internal departments (marketing, communications, HR, etc.) to align event objectives.
 </li>
 <li>
 Develop and manage event timelines, checklists, and budgets.
 </li>
 <li>
 Oversee on-site event operations, including setup, registration, speaker coordination, and issue resolution.
 </li>
 <li>
 Ensure compliance with safety, legal, and brand requirements.
 </li>
 <li>
 Collect feedback post-event and prepare evaluation reports with recommendations for improvement.
 </li>
 <li>
 Maintain strong relationships with clients, stakeholders, and partners.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Events Management, Marketing, Communications, or related field.
 </li>
 <li>
 Proven experience in coordinating corporate or large-scale events.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Proficiency in MS Office (Excel, PowerPoint, Word) and event management software/tools.
 </li>
 <li>
 Ability to work under pressure and manage tight deadlines.
 </li>
 <li>
 Creativity and problem-solving mindset.
 </li>
 <li>
 Flexibility to work evenings, weekends, and travel when required.
 </li>
 </ul>
 
 
 Key Competencies:
 
 
 <ul>
 <li>
 Attention to detail
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 Project management
 </li>
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 Negotiation &amp; vendor management
 </li>
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 Team collaboration
 </li>
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 Time management
 </li>
 <li>
 Customer service orientation
 </li>
 </ul>
 
 
</div>

Event Coordinator

4sureevent

Event Sales and Admin CoordinatorResponsibilities:<ul><li>Serve as a key administrative support for event coordination, ensuring smooth operation of all logistical aspects.</li><li>Provide sales assistance by preparing necessary permits, coordinating with vendors, and confirming event requirements to ensure seamless event execution and follow-up.</li><li>Oversee supplier registrations and manage company profiles across various platforms and portals, ensuring compliance and up-to-date information.</li><li>Support the sales and operations team in preparing documentation, reports, presentations, and event-specific materials.</li><li>Facilitate effective internal and external communications, including drafting quotations, emails, day-to-day sales update reports, email proposals, and presentations for clients.</li><li>Assist with event marketing tasks, including email marketing campaigns and CRM updates, ensuring proper documentation and tracking through Zoho CRM or similar systems.</li><li>Contribute to pre-event administrative support, documents, evaluations and ensuring the proper dismantling or event setups.</li><li>Perform general administrative duties, including record-keeping, managing supplies, and maintaining organized event documentation.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field.</li><li>Minimum of 2 years of experience in an administrative or marketing role within the UAE, preferably in the events or hospitality sector.</li><li>Proficient in English, with strong written and verbal communication skills; able to draft clear, professional emails and documentation.</li><li>Strong command of Microsoft Office Suite, particularly Excel and PowerPoint, to prepare presentations, track budgets, and manage schedules.</li><li>Experience with CRM platforms, with Zoho CRM experience being an advantage.</li><li>Knowledge of email marketing practices; experience is beneficial.</li><li>High level of attention to detail, organization, and problem-solving skills, with the flexibility to adapt to changing event demands.</li><li>Ability to work extended hours when required, especially during peak event seasons.</li></ul>Key Role: Event Coordination and Administrative Support: Provide essential administrative support for event logistics, manage supplier registrations, ensure compliance, and facilitate communication between vendors, clients, and sales teams.Sales, Marketing, and Documentation Assistance: Assist with permit preparation, event requirements confirmation, and draft proposals and quotations in Zoho. Support marketing efforts, including email campaigns and Zoho CRM updates.Post-Event Evaluation and General Administrative Duties: Contribute to event evaluations, ensure quality set up or dismantling, and manage administrative tasks such as Sales day-to-day record-keeping, supplies management, and organizing event documentation.Requirements:<ul><li>Education and Experience: Bachelor&rsquo;s degree in Business Administration, Marketing, or related field, with at least 2 years of administrative or marketing experience in the UAE, preferably in events.</li><li>Skills and Knowledge: Proficient in English communication, Microsoft Office (Excel, PowerPoint), and CRM platforms (Zoho preferred). Knowledge of email marketing practices is a plus.</li><li>Attributes: Strong attention to detail, problem-solving skills, adaptability to changing demands, and availability to work extended hours during peak event timings.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Do you have at least 2 years of experience in an Event administrative or marketing role in the UAE?</li><li>Do you have experience with CRM platforms? If so, have you used Zoho CRM before?</li><li>Are you experienced in drafting professional emails, quotations, and presentations for client communications?</li><li>Are you able to work extended hours, especially during peak event times?</li><li>Do you have strong organizational and problem-solving skills, with a keen attention to detail? and work under time pressure?</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>

Event Sales and Admin Coordinator - (Female/ Tagalog)

Dia Flower

Hiring: EVENTS OPERATIONS MANAGER (Arabic Speaker)Location: Sharjah, UAEAbout the RoleWe are seeking a highly skilled and experienced Events Operations Manager to lead our events department. The ideal candidate will have extensive experience in planning, coordinating, and executing events of all scales, while managing suppliers, staff, and logistics to ensure seamless delivery.Key Responsibilities<ul><li>Oversee the full cycle of event operations from planning to execution.</li><li>Manage and lead the events department team, ensuring smooth coordination and communication.</li><li>Liaise with clients to understand requirements and translate them into successful event concepts.</li><li>Build and maintain strong relationships with suppliers, vendors, and contractors.</li><li>Negotiate with suppliers to secure competitive rates and high-quality services.</li><li>Develop and manage event budgets, ensuring cost efficiency.</li><li>Handle logistics including permits, transportation, staff scheduling, and setup/teardown.</li><li>Conduct site inspections, risk assessments, and ensure compliance with local regulations.</li><li>Troubleshoot on-site issues promptly to ensure smooth event delivery.</li><li>Ensure client satisfaction and high-quality service standards at all times.</li></ul>Requirements<ul><li>Proven experience (minimum 5&ndash;7 years) in event operations/management within the UAE.</li><li>Strong leadership and team management skills.</li><li>Excellent communication, negotiation, and organizational abilities.</li><li>Fluency in Arabic and English (both written and spoken).</li><li>UAE driver&rsquo;s license (mandatory).</li><li>Ability to multitask, work under pressure, and meet tight deadlines.</li><li>Flexibility to work evenings, weekends, and public holidays as required by event schedules.</li><li>IMMEDIATE JOINER</li></ul>Preferred Qualifications<ul><li>Experience in luxury weddings, corporate events, and large-scale productions.</li><li>Established network of UAE-based suppliers and vendors.</li><li>Degree/diploma in Event Management, Hospitality, or a related field.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>This role is URGENT. Can you join IMMEDIATELY?</li></ul>Experience:<ul><li>Events Operations: 5 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>License/Certification:<ul><li>UAE Driver's License (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>Application Deadline: 24/08/2025

Events Manager (Arabic Speaker)

Al Fattan Properties

<div><div>We are looking to employ an HR coordinator with outstanding written, verbal, and interpersonal communication skills. An HR coordinator is expected to be a conceptual thinker with fantastic organizational and time management skills. You will have excellent administrative and IT skills with the ability to multitask and adapt in a fast-paced environment. 
</div><div>
To ensure success, HR coordinators should display strong problem-solving and decision-making skills with a deep understanding of employee relationships, staffing management, and payroll. Top candidates will be fantastic at managing conflict, effective at scheduling, and thorough in the recruitment process. 
 
Roles &amp; Responsibilities:</div><ul><li>
Assist with all internal and external HR related inquiries or requests.</li><li>
Maintain both hard and digital copies of employees' records.</li><li>
Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.</li><li>
Assist with performance management procedures.</li><li>
Schedule meetings, interviews, HR events, and maintain agendas.</li><li>
Coordinate training sessions and seminars.</li><li>
Perform orientations and update records of new staff.</li><li>
Produce and submit reports on general HR activity.</li><li>
Assist with payroll and ad-hoc HR projects.</li><li>
Support other assigned functions.</li><li>
Keep up-to-date with the latest HR trends and best practices.</li></ul><div> 

Requirements:</div><ul><li>
2 years of experience as an HR coordinator (essential).</li><li>
Exposure to UAE Labor Law and employment regulations.</li><li>
Effective HR administration and people management skills.</li><li>
Exposure to payroll practices.</li><li>
Proficient in Excel.</li><li>
Full understanding of HR functions and best practices.</li><li>
Excellent written and verbal communication skills.</li><li>
Works well under pressure and meets tight deadlines.</li><li>
Highly computer literate with capability in email, MS Office, and related business and communication tools.</li><li>
Fantastic organizational and time management skills.</li><li>
Strong decision-making and problem-solving skills.</li><li>
Meticulous attention to detail.</li></ul></div>

Human Resources Coordinator

Topaz Event Organizers

Job Title: Project Manager (Site Supervision | Fit-Out | Quality Control)<ul><li>Industry: Events &amp; Exhibitions</li><li>Location: Sharjah, UAE</li><li>Experience: 5+ Years (UAE on-site experience)</li><li>Gender: Male</li><li>Languages: English</li></ul>About the Role:Topaz Event Management is seeking a Project Manager (Site Supervision &amp; Quality Control) with a creative eye and strong leadership in on-site event execution. This role is focused on supervising event-related site works (interiors, structures, exhibition setups, temporary installations) and ensuring that every task is delivered on time, with quality, safety, and design precision.Key Responsibilities:<ul><li>Solid understanding of fit-out works and on-site execution.</li><li>Supervise and manage all on-site works, ensuring compliance with project specifications and timely delivery.</li><li>Monitor site progress, resolve issues quickly, and uphold the highest safety and quality standards.</li><li>Coordinate closely with subcontractors, suppliers, and MEP teams to ensure seamless execution.</li><li>Oversee material management, manpower allocation, and site readiness for events.</li><li>Ensure event setups (stages, structures, joinery, temporary civil works, etc.) meet design and quality expectations.</li><li>Provide daily updates, progress reports, and maintain strong communication with the management team.</li><li>Ensures that all MEP installations comply with design specifications, local regulations, and international codes.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Architect or related field.</li><li>Minimum 5 years of proven on-site experience in the UAE (event/fit-out experience preferred).</li><li>Proficiency in AutoCAD (2D/3D) and drafting.</li><li>Strong knowledge of site handling, MEP coordination, and quality control.</li><li>Valid UAE driving license (mandatory).</li><li>Excellent organizational, problem-solving, and communication skills.</li><li>Ability to work under pressure in a fast-paced, creative event environment.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Project Manager - Fit out Engineer: 4 years (Required)</li></ul>License/Certification:<ul><li>Driving License (Preferred)</li></ul>Application Deadline: 10/09/2025

Project Manager (Site Supervision | Fit-Out | Quality Control)

4K Media Art Production

Job Title: 3D Graphic Designer &ndash; Events &amp; AdvertisingLocation: Al Garhoud, Dubai, UAE. Industry: Events, Exhibitions, Advertising Experience Required: Minimum 2 Years (Mandatory) Job Type: Full-TimeJob Overview:We are seeking an experienced creative 3D Graphic Designer with a strong background in events, exhibitions, and advertising design. The ideal candidate must have a minimum of 2 years&rsquo; experience and a strong portfolio that showcases 3D concepts for event setups, exhibition stands, signage, branding, and stage layouts.Key Responsibilities:<ul><li>Design 3D concepts and visualizations for event stages, booths, kiosks, signage, and activation zones.</li><li>Translate briefs into engaging, functional, and visually impactful designs.</li><li>Collaborate with project managers, production teams, and clients to ensure accurate representation.</li><li>Prepare detailed 3D renders, technical drawings, and walkthroughs.</li><li>Work under tight deadlines while maintaining design quality and attention to detail.</li><li>Update and maintain design libraries, templates, and layout assets.</li><li>Ensure all deliverables align with brand and project guidelines</li></ul>Required Skills &amp; Qualifications:<ul><li>Minimum 5 years of professional experience in 3D event/exhibition design (mandatory)</li><li>Proficient in 3Ds Max, V-Ray/Corona, SketchUp, AutoCAD, and Adobe Creative Suite</li><li>Strong knowledge of materials, production processes, and fabrication limitations.</li><li>Ability to interpret technical drawings and work from briefs or mood boards.</li><li>Excellent time management and communication skills.</li><li>Strong portfolio is required for consideration.</li></ul>Preferred Qualities:<ul><li>Experience with AR/VR tools or motion graphics is a plus</li><li>Familiarity with event operations, branding, and creative trends in the UAE market</li></ul>Only candidates with a minimum of 2 years of experience will be considered.Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per month

3D Graphic Designer – Events & Advertising

FU CHUN TRADING LLC

Job Description: We are seeking a highly organized and dynamic Sales Coordinator to join our hospitality team in Sharjah. The ideal candidate will play a pivotal role in supporting our sales activities, coordinating communications, and ensuring seamless collaboration between the sales team and clients to drive business growth in the hotel industry.Responsibilities: - Coordinate and support the sales team in achieving sales targets and objectives. - Manage communication between sales representatives, clients, and other departments to ensure timely follow-up and delivery. - Prepare and distribute sales reports, proposals, and contracts to clients and internal stakeholders. - Schedule appointments, meetings, and follow-ups to maintain strong client relationships. - Assist in organizing promotional events and marketing campaigns to boost hotel bookings. - Maintain accurate records of sales activities and client information in the CRM system. - Handle customer inquiries and resolve any issues promptly to ensure customer satisfaction. - Collaborate with the marketing department to develop sales materials and presentations.Requirements:- Bachelor's degree in Business Administration, Hospitality, or a related field. - Proven experience as a sales coordinator or in a similar administrative role within the hospitality industry. - Excellent communication and interpersonal skills with a customer-oriented approach. - Strong organizational and multitasking abilities to manage various tasks efficiently. - Proficient in MS Office and CRM software. - Ability to work collaboratively in a fast-paced team environment. - Attention to detail and problem-solving skills. - Fluency in English; additional language skills are a plus. - Willingness to work flexible hours as needed to support sales activities.For Contact: +971 56 582 8718 Whatsapp onlyJob Type: Full-timePay: AED2,500.00 per month

Sales Coordinator (female only)

Explore 37+ Event coordinator in Sharjah this September. Find roles across top companies and apply now to boost your career.