event manager

Henley and Partners

<div>Joining Henley &amp; Partners 
 
As the leading global citizenship and residency advisory firm, we specialize in helping our clients navigate the complex landscape of investment migration and citizenship planning. 
 
Why choose Henley &amp; Partners? Here's what sets us apart: 
<ul><li>
Global Impact: Join a company that makes a tangible difference in people's lives. Our work enables individuals and families to broaden their horizons, access new opportunities, and secure a brighter future through alternative citizenship and residency options</li><li>
Cutting-Edge Expertise: Be part of a team of industry pioneers and experts who are at the forefront of the investment migration field. We provide innovative solutions and leverage our extensive network of international partners to deliver exceptional service to our clients</li><li>
Dynamic and Diverse Culture: Immerse yourself in a truly global environment. With more than 40 offices spanning across continents, we foster a multicultural and inclusive workplace where ideas are valued, collaboration thrives, and personal growth is encouraged</li><li>
Continuous Learning: We believe in investing in our employees' professional development. At Henley &amp; Partners, you'll have access to ongoing learning opportunities, training programs, and industry conferences that will enhance your skills and expand your knowledge</li><li>
Impactful Projects: Join us in working on high-profile projects that shape the future of investment migration. From advising governments on citizenship-by-investment programs to assisting high-net-worth individuals in achieving their global mobility goals, your work will have a direct impact on our clients and the industry</li><li>
Work-Life Balance: We recognize the importance of maintaining a healthy work-life balance. Enjoy flexible working arrangements and benefits that support your well-being, ensuring that you can thrive both personally and professionally</li><li>
but that's enough about us, let talk about you!</li></ul> 

Job Purpose: 
 
We are looking for an experienced Event Manager to support our global events strategy and the execution of high-profile international events. This is a role for a professional with a strong background in global event management, proven operational expertise, and the ability to deliver exceptional experiences aligned with the organisation&rsquo;s brand and mission. 
 
Main Responsibilities: 
<ul><li>
Own the entire lifecycle of assigned international events, from planning to post-event reporting, across key markets in Europe, the Middle East, Asia, and North America</li><li>
Help implementing event strategies that reflect the organisation&rsquo;s objectives and global positioning, ensuring each event meets its goals</li><li>
Support the engagement with sponsors, stakeholders, and partner organisations, ensuring alignment of interests and delivery of obligations</li><li>
Manage the identification, negotiation, and contracting of venues and external suppliers, ensuring optimal value, reliability, and service delivery</li><li>
Provide support on speaker management, VIP agendas, and delegate experience</li><li>
Maintain budget ownership for assigned events and ensure cost control without compromising quality or impact</li><li>
Ensure compliance with branding, messaging, and marketing efforts related to global events, ensuring alignment with the organisation&rsquo;s identity and standards</li><li>
Meet KPI targets across all areas of event planning and execution, including logistics, delegate satisfaction, and sponsor ROI</li><li>
Support Event Director with assigned projects and responsibilities</li></ul> 

Requirements: 
<ul><li>
Minimum of 3 years of progressive experience in event management, preferably in an international role</li><li>
Demonstrated success in delivering large-scale, high-level conferences and private events across multiple jurisdictions</li><li>
Prior experience working with HNWIs, government institutions, diplomatic entities, or international organisations</li><li>
Strong project management, budget oversight, and decision-making abilities under pressure</li><li>
Outstanding interpersonal and negotiation skills, with the ability to liaise confidently at senior levels</li><li>
Full professional fluency in English; other languages are an asset</li><li>
Ability and willingness to travel frequently. Candidates must have valid visa or visa-free access to Europe, and ideally to North America and Asia as well</li><li>
Strategic thinker with a hands-on mindset and a strong sense of ownership</li><li>
Impeccable attention to detail, discretion, and personal presentation 
</li></ul>
What we offer: 
<div><ul><li>
Competitive compensation;</li><li>
Private health insurance;
</li><li>Dynamic work environment;
</li><li>Growth and personal development.</li></ul> 
Join our team and be part of an organization that values innovation, fosters collaboration, and believes in the potential of its employees. If you are seeking a challenging yet rewarding opportunity where your ideas can make a real impact, we invite you to apply today. 
 
At Henley &amp; Partners, we are committed to creating a diverse and inclusive workplace that values and respects all individuals. We welcome applicants from all backgrounds and identities and encourage candidates who bring a unique perspective to apply. We believe that our differences make us stronger and that diversity is essential to our success. We strive to create a culture where everyone feels included, heard, and valued, regardless of their race, ethnicity, gender, sexual orientation, age, religion, ability, or any other characteristic.</div> 
We value your privacy and are committed to protecting your personal information. By applying to this vacancy, you confirm that you have read, understood, and agree to abide by our privacy policies. For more details about our Privacy Policy please visit: https://www.henleyglobal.com/privacy-policy
Uu4Ogvuhn0</div>

Event Manager

Yatsudoki Chateraise

Key Responsibility<ul><li>Plan, execute, and oversee all phases of medical events and conferences, from concept development to post-event evaluation.</li><li>Coordinate with scientific committees, speakers, and moderators to manage agendas, abstracts, and presentation materials.</li><li>Ensure compliance with CME/CPD accreditation standards and support the submission and documentation process.</li><li>Manage project timelines, budgets, and deliverables, ensuring adherence to internal standards and client expectations.</li><li>Liaise with healthcare authorities, sponsors, and partners, ensuring all event elements align with medical and regulatory guidelines (e.g., pharma code, MOH requirements).</li><li>Oversee delegate registration processes, including online platforms, onsite check-in, and badge printing.</li><li>Work closely with internal teams (design, marketing, technical, logistics) and external vendors to ensure seamless event execution.</li><li>Conduct site visits and coordinate all onsite operations, including AV setup, stage management, signage, and exhibitor arrangements.</li><li>Manage event communications, including speaker briefings, delegate updates, and sponsor correspondence.</li><li>Prepare and maintain project documentation: project plans, status reports, budgets, post-event reports, and feedback summaries.</li><li>Lead onsite team operations during the event, ensuring smooth delivery of sessions, workshops, and networking functions.</li><li>Anticipate and manage risks or issues, providing real-time solutions and maintaining a high level of professionalism.</li></ul>Required Experience<ul><li>Minimum 2 years of experience in project management within the medical conferences, healthcare exhibitions, or pharmaceutical events domain.</li><li>Proven track record in managing end-to-end event execution including budgeting, logistics, delegate management, and post-event reporting.</li><li>Strong familiarity with CME/CPD accreditation processes, speaker management, and handling scientific committee protocols.</li><li>Experience working with medical associations, healthcare professionals, and international faculty is highly preferred.</li><li>Solid understanding of regulatory guidelines related to healthcare events (e.g., pharma compliance, MOH/UAE regulations, GDPR).</li><li>Ability to coordinate with cross-functional teams, including design, marketing, registration, and AV/tech teams.</li><li>Proficiency in tools like project management software, CRM systems, and event registration platforms.</li><li>Demonstrated ability to handle tight timelines, multi-track agendas, and onsite troubleshooting with professionalism.</li><li>Excellent communication, negotiation, and stakeholder management skills.</li><li>Willingness to travel and work extended hours during event periods.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation in AED?</li><li>How many years of project management experience do you have in Conferences?</li><li>How many conferences do you manage end to end in year?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>

Medical Conference Manager

Seagull Maritime

<div>
 
 🚨
 
 We&rsquo;re Hiring: Executive Assistant (Dubai, UAE)
 
 
 
 
 
 
 Are you a
 
 highly intelligent, fast-thinking, and proactive professional
 
 looking to work closely with top management in a dynamic global environment?
 
 
 We are currently seeking an
 
 Executive Assistant / Event Planner
 
 to support senior leadership within a growing
 
 maritime &amp; offshore services group
 
 , delivering excellence in operations, coordination, and corporate engagements.
 
 
 
 
 
 
 🌍 Location: Dubai, UAE
 
 
 
 
 💼 Position: Full-Time
 
 
 
 
 
 
 
 🔑 Key Responsibilities
 
 
 <ul>
 <li>
 Provide
 
 high-level executive &amp; personal assistance
 
 to top management
 </li>
 <li>
 Manage calendars, travel, and confidential communications
 </li>
 <li>
 Plan and execute
 
 corporate events, client meetings, and executive gatherings
 
 </li>
 <li>
 Coordinate with
 
 international teams, clients, and offshore operations
 
 </li>
 <li>
 Prepare reports, presentations, and business documentation
 </li>
 </ul>
 
 
 
 
 
 🎯 Who We&rsquo;re Looking For
 
 
 <ul>
 <li>
 A
 
 sharp, quick-thinking, and highly organized individual
 
 </li>
 <li>
 Experience as an
 
 Executive Assistant, Personal Assistant, or Event Manager
 
 </li>
 <li>
 Background in
 
 maritime, offshore, oil &amp; gas, or shipping
 
 is a strong advantage
 </li>
 <li>
 Ability to thrive in a
 
 fast-paced, high-pressure environment
 
 </li>
 <li>
 Strong communication and stakeholder management skills
 </li>
 </ul>
 
 
 
 
 
 ⭐ What We Offer
 
 
 <ul>
 <li>
 Competitive salary
 </li>
 <li>
 Exposure to
 
 top-level management and global operations
 
 </li>
 <li>
 Opportunity to grow within a
 
 fast-paced international company
 
 </li>
 </ul>
 
 
 
 
 📩
 
 Interested candidates are invited to apply or send their CV via LinkedIn or email to joan@seagullsecurity.com
 
 
 
 
 
 
 #Hiring #ExecutiveAssistant #EventManager #DubaiJobs #MaritimeJobs #OffshoreJobs #PersonalAssistant #UAEJobs #CareerOpportunity
 
</div>

Executive Assistant

Luxurious Flower

About Luxurious Flower:Luxurious Flower is a premium flower boutique based in Dubai, specializing in luxury handcrafted bouquets and premium floral arrangements. Known for fresh premium flowers, creative florists, and exceptional service, we take pride in being recognized as one of Dubai&rsquo;s leading luxury flower shops.Position Overview:We are seeking an organized and enthusiastic Events Coordinator to join our team. This role focuses on planning, coordinating, and executing floral arrangements for events of all sizes, including weddings, corporate functions, private celebrations, and seasonal promotions.Key Responsibilities:<ul><li>Collaborate with clients to understand their event vision, floral preferences, budgets, and schedules.</li><li>Prepare detailed event proposals, timelines, and floral plan concepts.</li><li>Coordinate all aspects of floral production for events, including design briefs, quantity needs, deadlines, and delivery logistics.</li><li>Work closely with florists and designers to ensure floral arrangements meet client expectations.</li><li>Communicate and follow up with vendors (venues, decorators, rental companies) to confirm details and timing.</li><li>Attend event rehearsals and installations to ensure proper placement and presentation of floral designs.</li><li>Maintain event records, contracts, invoices, and client preferences in the system.</li><li>Support internal team communication to ensure smooth event execution.</li><li>Respond to client inquiries and changes in a professional and timely manner.</li><li>Assist in seasonal marketing efforts and event promotions (e.g., holidays, Mother&rsquo;s Day, Valentine&rsquo;s Day).</li><li>Evaluate events post‑execution to gather feedback and prepare improvement plans.</li></ul>Requirements:<ul><li>Previous experience in event coordination, hospitality, retail, or floral industry preferred.</li><li>Excellent organization, multitasking, and time‑management skills.</li><li>Strong verbal and written communication skills.</li><li>Ability to work flexible hours for events and peak seasons.</li><li>Creative problem‑solving skills with attention to detail.</li><li>Strong customer service mindset.</li><li>Ability to work under pressure and adapt to changes quickly.</li><li>Knowledge of flowers and floral design basics is a huge plus</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>events coordination: 1 year (Preferred)</li></ul>License/Certification:<ul><li>UAE driving license (Preferred)</li></ul>Work Location: In person

Events Coordinator

Elite Group Holding

<div>
 
 An Events &amp; Partnership Coordinator plays a pivotal role as it contributes to the smooth functioning of marketing events and activities, as well as cultivate and maintain mutually beneficial relationship between our organization and external parties.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 
 EVENT COORDINATION
 
 
 
 
 
 Event Coordination:
 
 
 
 Coordinate all events as per the annual Marketing Calendar i.e. product launches, customer loyalty events, showroom events, etc. as per company standards and brand vision.
 
 
 Follow-through event timelines, budgets, and logistics and ensure suppliers in organized and professional manner
 
 
 Coordinate with all sub-divisions for their deliverables towards the event i.e. creatives, written content, brochures, invites, etc.
 
 
 Search, negotiate and secure event venues, caterers and other event-necessary resources
 
 
 Coordinate with and support procurement department for all event-related documentation
 
 
 Ensure contracts and agreements are in place with all suppliers.
 
 
 
 
 
 
 Logistics Management:
 
 
 
 Oversee event logistics, and all event-related transportation arrangements.
 
 
 Coordinate the setup and takedown of event materials and exhibits.
 
 
 
 
 
 
 Attendee Registration and Support:
 
 
 
 Regularly coordinate with CRM for any required update such as attendee confirmation, cancellation, etc.
 
 
 Provide support and assistance to event attendees, VIPs, suppliers, vendors, etc.
 
 
 
 
 
 
 Reporting:
 
 
 
 Prepare and submit reports on event performance, budget utilization, and event data analysis to measure effectiveness of the event and identify areas for improvement for future event planning.
 
 
 Follow and use set guidelines, protocols and templates required for pre and post event reports
 
 
 
 
 
 
 
 
 
 
 PARTNERSHIP COORDINATION
 
 
 
 
 Proactively seek and evaluate potential partners whose goals align with the organization&rsquo;s mission.
 
 
 Conduct research and analysis to understand industry trends and identify potential strategic partners or partnership opportunities
 
 
 Build and maintain strong relationships with key contacts within the partner organization through regular communications
 
 
 Execute partnership agreements that outlines roles, responsibilities, expectations, and deliverables.
 
 
 Track, measure and report the success of partnerships as per the predetermined metrics.
 
 
 
</div>

Events & Partnership Coordinator

28 Lightbulbs

Role: Events Customer Success SpecialistDubai, UAE | Full-TimeSalary: AED 8,000 Per MonthLove That Design is looking for a high-energy, organized, and charismatic Events Customer Success Specialist to join our Dubai team.This is not a desk-bound coordination role. You will play a central role in driving attendance, engagement, and experience across our UAE-based events while strengthening relationships within the Architecture &amp; Design community. From invite strategy to on-site execution, you will ensure the right people are in the room and that every activation reflects our brand standards.If you enjoy meeting industry leaders, building meaningful relationships, and working in a fast-paced creative environment, this role is for you.What You&rsquo;ll Be Doing:<ul><li>Curate and manage event invite lists from Love That Design&rsquo;s A+D database</li><li>Enrich and segment stakeholder data for UAE-based events and activations</li><li>Drive the full RSVP lifecycle to ensure strong, relevant attendance</li><li>Serve as the primary point of contact for designers, partners, and event guests</li><li>Coordinate with Videography, Editorial, and Marketing teams to support content capture and publishing</li><li>Support on-site event execution and guest experience</li><li>Manage vendor coordination, purchasing, and budget tracking</li><li>Ensure every partner interaction reflects Love That Design&rsquo;s brand positioning</li></ul>Who You Are:<ul><li>Currently based in the UAE</li><li>Confident and comfortable in professional networking environments</li><li>Highly organized with strong attention to detail</li><li>Able to manage multiple timelines and priorities</li><li>Polished and professional in written and verbal communication</li><li>Passionate about architecture, interior design, or the creative industries</li></ul>What You Bring:<ul><li>2&ndash;4 years of experience in Customer Success, Events, Community, or Account Management</li><li>Experience within the UAE market (design, media, luxury, or lifestyle sectors preferred)</li><li>Familiarity with CRM systems (HubSpot preferred)</li><li>Strong stakeholder engagement and relationship-building skills</li><li>Ability to work independently while collaborating across teams</li><li>Driving License - Mandatory</li></ul>Why Join Love That Design?You will be at the heart of the UAE&rsquo;s design industry, engaging directly with architects, designers, brands, and creative leaders.This is a growth-focused role within a fast-moving company where you can build meaningful relationships, develop professionally, and evolve into leadership opportunities over time.If you are looking for a long-term career within a company shaping conversations in the regional design community, we would like to hear from you.Job Type: Full-timePay: AED8,000.00 per monthApplication Question(s):<ul><li>Do you have a valid driver's license?</li><li>How many years of Customer Success, Events, Community, or Account Management experience do you currently have?</li><li>What are your salary expectations?</li></ul>

Events Customer Success Specialist

Event PlanningProject Coordinators have the meticulous responsibility of planning every facet of an event. They are accountable for the completion of all administrative tasks essential for event planning, ensuring that these tasks are accomplished within the project manager's designated timelineEvent CollateralsTheir responsibility extends to crafting event collaterals requested from the bid phase to project completion. Keeping the timeline and requests from the client and project manager as the baseline, they must proactively plan to meet deadlines and ensure the development of event collaterals within the specified timeline set by the project manager.Speaker Management and CoordinationSpeaker Selection: Collaborating with the event team to identify and select appropriate speakers who align with the event's theme and objectives.Speaker Outreach: Contacting and inviting speakers and discussing event details, including presentation topics and requirements.Contract Management: Drafting and managing speaker contracts, ensuring that all terms and conditions are met. (Depending on the event requirements)Communication: Serving as the primary point of contact between speakers and the event team, addressing their questions, concerns, and special requests.Presentation Coordination: Ensuring that speakers have the necessary equipment, technical support, and presentation materials for their sessions.Logistics Coordination: Coordinating travel arrangements, accommodation, and transportation for speakers, if requiredSchedule Management: Managing the event's agenda, including speaker session schedules, and ensuring that speakers adhere to their allocated time slots.Speaker Support: Providing on-site support to speakers during the event, helping them navigate the venue and addressing any last-minute issues.Feedback Collection: Gathering feedback from speakers to evaluate speaker performance and improve future events.Program ManagementProgram Development: Collaborate with stakeholders to develop the conference program, including selecting topics, themes, and speakers.Speaker Management: Assist in identifying and inviting speakers, coordinate speaker logistics, and ensure they have the necessary resources and information for their presentations.Agenda Planning: Create and manage the conference agenda, including session schedules, speaker time slots, and breaks.Content Coordination: Manage the collection and organization of presentation materials, abstracts, and papers from speakers and presenters.Venue and Logistics: Work on logistics related to the conference venue, such as room setup, audio-visual equipment, signage, and catering.Communication: Maintain regular communication with speakers, presenters, sponsors, and attendees to provide updates and gather information.Marketing Support: Collaborate with the marketing team to promote the conference, including creating promotional materials and ensuring program information is accurate.Technical Support: Address technical issues related to presentations, audio-visual equipment, and technology platforms used for virtual or hybrid conferences.Post-Conference Tasks: Wrap up the conference by handling post-event tasks, such as archiving materials and conducting post-conference evaluations.CME applicationNeeds Assessment: Collaborate with medical professionals, educators, and regulatory bodies to identify the educational needs and objectives of healthcare providers.Program Development: Work with subject matter experts to design CME programs that align with identified needs and meet accreditation requirements.Accreditation Compliance: Ensure that all CME activities adhere to the accreditation standards and guidelines set by relevant medical boards or accrediting bodies.Application Preparation: Prepare and submit CME program applications to accrediting organizations, providing all required documentation and information.Document Management: Maintain accurate records of CME applications, approvals, and documentation, ensuring compliance with record-keeping requirements.Website Planning: Collaborate with client and project managers to understand the objectives, theme, and content requirements for the event website.Other Activities: Inter departmental Coordination , CRM (Maestro) ,Event Marketing , Folder Management ,Budget Management .Communication. Problem-Solving ,Adherence to Goals, Quality AssuranceJob Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation in AED?</li><li>How many years of experience do you have coordinating events, exhibitions, or conferences?</li></ul>

Project Coordinator - Medical Conference

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