administrative assistant Jobs in Abu Dhabi

administrative assistant

office administrator

executive assistant

executive secretary

accounting assistant

executive admin assistant

KTalk Coaching & Consulting

<p><b>Job Overview:</b><br/>We are seeking a highly organized and proactive Executive Assistant with experience in art gallery management. The role combines executive support with hands-on involvement in exhibitions, inventory control, and gallery coordination.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide full executive support including scheduling, correspondence, and coordination</li><li>Manage and organize art exhibitions, including setup and logistics</li><li>Maintain accurate inventory of artworks and gallery assets</li><li>Coordinate with artists, clients, and vendors</li><li>Assist in planning gallery events and exhibitions</li><li>Ensure proper handling, documentation, and storage of artwork</li><li>Maintain records, reports, and administrative files</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience in an art gallery, museum, or similar environment</li><li>Proven experience in an Executive Assistant role</li><li>Strong background in artwork handling, exhibition management, and inventory control</li><li>Excellent organizational and multitasking skills</li><li>Strong communication and interpersonal abilities</li><li>Proficient in Microsoft Office and administrative systems</li><li>Ability to work independently and manage priorities effectively</li><li>Fluent in English (spoken and written)</li><li>Ability to work independently and manage priorities in a fast-paced environment</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Experience supporting senior management or executives</li><li>Knowledge of art curation or gallery operations</li><li>Experience in galleries, museums, or creative/art institutions</li><li>Strong attention to detail and professional presentation</li></ul><p>If you are passionate about art and have strong administrative and gallery management experience, we would love to hear from you.</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Executive Admin Assistant

CONFIDENTIAL, UAE-Abu Dhabi

<p><b>Role Description</b></p><p>This is a full-time, on-site role located in Abu Dhabi for an <b>Executive Administrative Assistant</b>. The role involves managing administrative tasks, supporting executive staff with scheduling and communications, maintaining records, and managing correspondence and phone communication. Additional responsibilities include providing clerical support, ensuring the smooth management of office operations, and assisting in the preparation of reports and presentations.</p><p><b>Qualifications</b></p><ul><li>Experience in Administrative Assistance and Executive Administrative Assistance- MALE</li><li>Excellent Communication and Phone Etiquette skills</li><li>Proficiency in Clerical Skills, including filing, scheduling, and documentation</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in office software and tools (e.g., Microsoft Office Suite)</li><li>Ability to maintain confidentiality and handle sensitive information</li><li>High attention to detail and an ability to work independently</li><li>Prior experience in a similar role or a professional services environment is a plus</li><li>Bachelor's degree in Business Administration or a related field is preferred</li><li>Familiar with COURT System is an advantage.</li><li>English and Arabic is a must.</li></ul><p>Qualified candidates may email their CV to: admin@4nprof.com</p><p>Job Types: Full-time, Permanent</p><p>Pay: From AED3,500.00 per month</p><p>Work Location: In person</p>

Administrative Assistant

Metech

<p><b>We are looking for a highly organized and detail-oriented ADMIN AND SECRETARY to provide administrative and secretarial support to the office. The ideal candidate will be responsible for managing day-to-day administrative tasks, scheduling meetings, handling correspondence, and supporting internal teams to ensure smooth office operations</b>.<b>The role blends administrative excellence with strategic awareness, supporting and maintaining momentum across key initiatives and daily priorities.</b></p><p><b>Job Title: ADMIN AND SECRETARY</b></p><p><b>Location: Abu Dhabi, UAE</b></p><p><b>&ldquo;FLUENT ARABIC AN ADVANTAGE.&rdquo;</b></p><p><b>KEY RESPONSIBILITIES:</b></p><ul><li><b>Communication handling:</b> Act as the first point of contact for calls, emails, and correspondence. Draft, edit, and proofread letters, memos, and executive communications while maintaining strict confidentiality and professionalism.</li><li><b>Meeting support:</b> Prepare comprehensive meeting agendas, briefing materials, and presentation decks. Attend meetings when required to capture accurate minutes, track action items, and ensure timely follow‑up.</li><li><b>Office coordination:</b> Serve as a liaison between the Chief executiv officer and internal departments, external partners, and VIP visitors. Manage office logistics, coordinate appointments, and maintain a polished and welcoming executive environment.</li><li><b>Document management:</b> Organize and maintain digital and physical filing systems, ensuring secure handling of contracts, reports, and sensitive documents. Support document reviews and ensure version control.</li><li><b>Project assistance:</b> Assist the CEO with research, data gathering, and preparation of executive summaries, reports, and presentations. Provide support on special projects that require coordination, follow‑up, and cross‑departmental communication.</li><li><b>Confidentiality &amp; discretion:</b> Uphold the highest standards of integrity when handling confidential information, strategic documents, and sensitive discussions.</li></ul><p><b>QUALIFICATIONS &amp; EXPERIENCE</b>:</p><ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field</li><li>Proven experience in a similar administrative or secretarial role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to multitask and work under pressure</li><li>Professional demeanor and positive attitude</li><li>Discretion and confidentiality are a must</li></ul><p><b>Work Location: In person.</b></p><p><b>Job Type: Full-time</b></p><p><b>IMMEDIATE JOINERS PREFFERED</b></p><p><b>&ldquo;FLUENT ARABIC AN ADVANTAGE.&rdquo;</b></p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>What is your salary expectation?</li></ul><p>Work Location: In person</p>

ADMIN & SECRETARY

Recruit-Lytix

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  Our company is actively seeking Remote Assistant Administrators with robust organizational and time management skills. This entirely remote role involves providing administrative support to our team of executives and managers.
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  You&rsquo;ll play a key role behind the scenes&mdash;keeping systems structured, communication flowing, and priorities on track. This position suits someone who is proactive, reliable, and comfortable juggling multiple responsibilities without losing attention to detail.
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   Keeping administrative records, trackers, and internal documents accurate and up to date
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   Scheduling meetings, coordinating calendars, and organizing task assignments
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   Maintaining well-structured digital filing systems
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   Managing incoming emails, requests, and internal communications
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   Monitoring task progress and following up to keep things moving
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   Supporting data entry with a strong focus on accuracy
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   Preparing simple reports, summaries, and documentation as needed
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   Assisting with general operational and administrative support tasks
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   What Makes You a Great Fit:
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   Highly organized with strong time management skills
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   Clear and professional written communication
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   Able to handle multiple priorities without feeling overwhelmed
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   Comfortable working with digital tools and online systems
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   Strong attention to detail and accuracy
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   Self-driven and capable of working independently
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   Proactive problem-solver who takes initiative
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   Previous experience in admin or virtual assistant roles is helpful, but not required
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   Tools You&rsquo;ll Use:
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   Google Workspace or Microsoft Office (Docs, Sheets, Excel)
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   Email and communication platforms
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   Remote collaboration tools (chat, video calls)
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   What You&rsquo;ll Get
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   Competitive pay
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   Flexible, fully remote work setup
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   Structured onboarding and ongoing support
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   Clear pathways for growth within admin and operations
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   Performance-based incentives
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   A collaborative and supportive remote team
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   Access to learning and development resources
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   Why This Role Stands Out
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  This isn&rsquo;t just an admin role&mdash;it&rsquo;s a chance to build real operational experience in a remote-first environment. You&rsquo;ll develop skills in coordination, communication, and workflow management while opening doors to more advanced roles in operations and administration.
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Assistant Administrator | Remote

UNCLE SHAWERMA RESTAURANT

<p><b>Job Title:</b> Admin / Accountant Assistant (Female)<br/><b>Industry:</b> Food &amp; Beverage (F&amp;B)<br/><b>Location:</b> Abu Dhabi<br/><b>Experience Required:</b> Minimum 2 years in UAE</p><p><b>Job Summary:</b></p><p>We are seeking a detail-oriented and proactive Female Admin/Accountant Assistant to support our daily operations in the Food &amp; Beverage industry. The ideal candidate will have a strong background in administration and accounting, with hands-on experience in the UAE market.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle day-to-day administrative tasks including documentation, filing, and correspondence.</li><li>Assist in preparing invoices, purchase orders, and payment vouchers.</li><li>Manage petty cash, expense reports, and daily sales reports.</li><li>Support the accountant in bookkeeping and maintaining accurate financial records.</li><li>Coordinate with suppliers for quotations, LPOs, and payment follow-ups.</li><li>Maintain and update company records, contracts, and employee files.</li><li>Assist in attendance tracking.</li><li>Ensure compliance with company policies and UAE regulations.</li><li>Provide administrative support to management and other departments as needed.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Female candidate, currently residing in UAE.</li><li>Minimum 2 years of experience in Administration and Accounting within the UAE.</li><li>Experience in the Food &amp; Beverage industry is a strong advantage.</li><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field is an advantage.</li><li>Proficiency in MS Office (Excel, Word, Outlook) and accounting software.</li><li>Strong organizational, multitasking, and communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and confidentiality in handling company records.</li><li>IMMEDIATE HIRING . MUST BE WILLING TO JOIN IMMEDIATELY</li></ul><p><b>Employment Type:</b></p><ul><li>Full-time</li></ul><p><b>Salary &amp; Benefits:</b></p><ul><li>Competitive salary based on experience.</li></ul><p><b>Please send your CV on this number 0565214444 </b></p><p>Job Type: Contract<br/>Contract length: 24 months</p><p>Pay: AED2,000.00 - AED3,500.00 per month</p><p>Application Question(s):</p><ul><li>Willingness to Work ? Rate 1-10 , 10 being the highest. </li></ul><p>Work Location: In person</p>

FEMALE ADMIN ASSISTANT

JETEX

<div><div><div><div><div><h5 class="jobSectionHeader"><b>Department: HR</b></h5>
<h5 class="jobSectionHeader"><b>Location: Abu Dhabi</b></h5>
<h5 class="jobSectionHeader"><b>Reporting To: HR and Admin Manager</b></h5>
</div><div>SIGN IN &amp; APPLY
</div></div></div></div><div><div><div><div><div><b>Company Overview:</b></div><div>
Join Jetex, an award-winning global leader in executive aviation with a unique ecosystem of more than 35 locations around the world whose success always springs from the engagement and talent of teams who create flexible, best-in-class trip support solutions. The company provides exceptional private terminals (FBOs), aircraft fueling, ground handling and global trip planning. It caters to both owners and operators of business jets for corporate, commercial, and personal air travel. With professions that span our entire value chain-from trip planning to indulging passengers with exceptional hospitality-Jetex offers a vast range of career opportunities around the world. Committed to being an employer of choice, Jetex encourages employees to pursue their aspirations thanks to concrete development and learning opportunities, including personalized career itineraries, contribution to entrepreneurial projects and other initiatives.</div><div></div><div><div><b><br>
Department Overview:</b></div><div>
The HR &amp; Admin function is responsible for a wide range of activities, including recruitment and selection, performance management, compensation, and benefits, learning and development, and employee relations. The department works closely with other departments to ensure that Jetex has the necessary talent to achieve its strategic objectives and maintain a competitive edge in the industry.</div></div><div></div><div><b><br>
Job Purpose:</b></div><div>
The HR Executive is responsible for managing the HR system, supervising staff, handling onboarding and offboarding procedures, initiating payroll process and managing exiting formalities. Additionally, the HR Executive communicates with relevant departments for employee benefits, handles employee requests related to benefits and coordinates with the travel department.</div><div></div><div><b><br>
Key Responsibilities:</b></div><div><br>
Employee Management</div><ul><li>
Manage the HR system, including leaves, employer requirements, employee forms, and employee files.</li><li>
Supervise staff, including approving leave requests, and training.</li><li>
Handle onboarding documents, offboarding arrangements, and visa communication with PRO.</li><li>
Accommodate employee requests related to benefits.</li><li>
Coordinate with the travel department for employees going on business trips for hotel flights, travel allowance, and expense claims.</li><li>
Attend bank employee verification.</li><li>
Coordinate with Line Managers with regards to employee's performance evaluation.</li><li>
Responsible of all HR related activities at the FBO such as grooming, attendance, behavior.</li><li>
Initiate the payroll spreadsheet process and ensure that all data is provided correctly before submitting it to the Finance for consolidation.</li><li>
Communicate with the finance department for leaving employees and manage exiting formalities.</li></ul><div>
Recruiting and Candidate Screening:</div><ul><li>
Post job openings on various job boards and social media platforms.</li><li>
Receive and process requests for job candidates from internal teams.</li><li>
Screen resumes and conduct initial rounds of interviews.</li><li>
Schedule interviews with candidates and coordinate assessments for vacant positions.</li><li>
Conduct reference checks for potential hires.</li><li>
Prepare and extend offer letters to successful candidates.</li><li>
Support the on-boarding process and conduct inductions for new employees.</li><li>
Collect necessary documents and coordinate visa-related activities.</li></ul><p></p><p>
Compliance-related duties:</p><ul><li>
Adhere to the documented procedures of the organization or department and retain documented evidence related to the performance of their role.</li><li>
The employee is expected to exercise their duty of care and must be aware of their health and safety responsibilities, accountability and authority; and shall comply with the policies and procedures outlined by the organization.</li></ul><div></div><div><b><br>
Requirements</b><br>
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Qualification</div><ul><li>
Bachelor's degree in business administration or related field</li></ul></div><div><div><br>
Experience</div><ul><li>
2+ years of experience in HR (preferably, in the aviation industry)</li></ul></div><div><div><br>
Skillset</div><div></div><div><br>
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Proficient use of Microsoft Office and Adobe Acrobat</li><li>
Knowledge of payroll processes system</li><li>
Knowledge on UAE laws and regulations<br>
</li></ul></div></div><br>
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</div><div><div>SIGN IN &amp; APPLY</div></div></div></div></div><div></div>

HR Executive

<p>Job description:</p><p>Administrative Assistant &ndash; UAE National Only</p><p>Schedule: Monday to Friday, 6&ndash;8 hours daily</p><p>Requirements:</p><ul><li>Basic admin or office experience</li><li>Good communication(Arabic and English) and organizational skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Manage documents, filing, and data entry</li><li>UAE national is mandatory</li></ul><p>Benefits:</p><ul><li>Monday to Friday, 6&ndash;8 hours daily</li><li>Work‑life balance with shorter working hours</li><li>Supportive and professional work environment</li></ul><p>Application Question(s):</p><ul><li>Are you an UAE NATIONAL?(if not please do not apply)</li></ul><p>Location:</p><ul><li>Abu Dhabi (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant - EMIRATI TALENT

Explore 311+ Executive admin assistant in Abu Dhabi this May. Find roles across top companies and apply now to boost your career.