administrative assistant Jobs in Abu Dhabi

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executive secretary

نكست الشرق للإستشارات الهندسية

We are looking for a reliable and professional Executive Secretary/Receptionist with 3+ years of experience to provide high-level administrative support to senior management while also managing front desk operations. This dual-role position requires excellent organizational, communication, and multitasking skills to ensure both executive support and smooth daily office reception functions.Key Responsibilities:Executive Secretary Duties:<ul><li>Manage and maintain the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel.</li><li>Prepare and draft correspondence, reports, memos, and presentations.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Arrange internal and external meetings, including logistics and materials preparation.</li><li>Coordinate between departments and act as a point of contact for senior leadership.</li></ul>Receptionist Duties:<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer, screen, and forward incoming phone calls and emails.</li><li>Maintain the reception area, ensuring it is tidy and presentable at all times.</li><li>Receive, sort, and distribute daily mail/deliveries.</li></ul>Assist with basic administrative tasks such as filing, data entry, and office supplyJob Type: Full-timeExperience:<ul><li>Executive Secretary/Receptionist: 3 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Executive Secretary/Receptionist

Road Tiger

Job description:<ul><li>Proven experience as a Document Controller mainly in Construction Industry.</li><li>Excellent organizational and attention-to-detail skills.</li><li>Proficient in Microsoft Office applications.</li><li>Effective communication and interpersonal skills.</li><li>Ability to work in a fast-paced, high-pressure environment.</li><li>Ensure that all documents are organized, filed, and labeled in a clear and accessible manner.</li><li>Maintain and update a master document register, tracking revisions, versions, and document status.</li><li>Assist in the preparation of transmittal, document transcriptions, and archiving of historical project data.</li><li>Ensure compliance with document control policies procedures, and relevant industry standards.</li></ul>Competencies:<ul><li>Minimum 3 - 5 years' experience in a Construction / Engineering Company in UAE.</li><li>Computer literate in MS Office, and with good experience in role related software.</li><li>Proficiency in English, both written and verbal communication</li></ul>Job Type: Full-timeJob Type: Full-timeJob Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

Executive Secretary

Skyway General contracting

A well-established group of companies in Abu Dhabi is urgently seeking a female Personal Secretary to provide high-level administrative and executive support.Job Location:Abu Dhabi, UAE (Candidates must be inside Abu Dhabi)Job Responsibilities:<ul><li>Manage schedules, appointments, and meetings for senior management</li><li>Handle confidential documents and communications with discretion</li><li>Draft emails, letters, and reports as required</li><li>Organize and maintain filing systems (digital and physical)</li><li>Coordinate travel arrangements and logistics</li><li>Perform general office duties and administrative tasks</li><li>accounts, PRO related works</li></ul>Requirements:<ul><li>Must be available in Abu Dhabi and ready to join immediately</li><li>Proven experience as a Personal Assistant or Secretary</li><li>Excellent written and verbal communication skills in English (Arabic is a plus)</li><li>Strong organizational and multitasking skills</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Professional appearance and behavior</li></ul>Employment Details:<ul><li>Full-time position</li><li>Immediate joining required</li><li>Competitive salary based on experience</li></ul>Apply Now:If you meet the requirements and can start immediately, please contact us:[0566461846 / WhatsApp] [hr@skywaygc.com]Job Type: Full-timePay: Up to AED3,000.00 per month

Secretary

YS Capital

<div>
 
 We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.
 
 
 Tasks
 
 <ul>
 
 <li>
 Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
 </li>
 
 <li>
 Prepare and edit correspondence, reports, presentations, and other documents as needed.Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
 </li>
 
 <li>
 Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
 </li>
 
 <li>
 Handle confidential information with the utmost discretion and professionalism.Assist with special projects and events, ensuring all logistics are handled efficiently.
 </li>
 
 <li>
 Maintain and update filing systems, databases, and records, both electronic and physical.Liaise with internal and external stakeholders, building and maintaining positive relationships.
 </li>
 
 <li>
 Perform other administrative duties as assigned to support the executive team.
 </li>
 
 </ul>
 
 Requirements
 
 <ul>
 
 <li>
 Bachelor&rsquo;s degree or equivalent experience in business administration or a related field.
 </li>
 
 <li>
 Proven experience as an executive assistant or in a similar administrative role.
 </li>
 
 <li>
 Excellent written and verbal communication skills in English (Arabic 0r German is a plus).
 </li>
 
 <li>
 Strong organizational and time management skills, with the ability to prioritize tasks effectively.
 </li>
 
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and as part of a team, demonstrating initiative and reliability.
 </li>
 
 <li>
 High level of professionalism, discretion, and confidentiality.Flexibility and adaptability to changing priorities and demands.
 </li>
 </ul>
</div>

Executive Assistant

CAPSTONE REAL ESTATE L.L.C

The Executive Assistant will be responsible for managing all aspects of the Chairman&rsquo;s schedule, travel, communications, and operational requirements, while overseeing office efficiency and supporting logistics, PR, and media activities. The role combines high-level executive assistance with strategic office management, requiring discretion, adaptability, and professionalism.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage and maintain the Chairman&rsquo;s calendar, appointments, and meeting schedules.</li><li>Act as the primary point of contact between the Chairman and internal/external stakeholders.</li><li>Prepare high-quality reports, presentations, and correspondence.</li><li>Handle confidential and sensitive information with utmost discretion.</li></ul>Travel &amp; Event Management<ul><li>Organize and coordinate local and international travel arrangements, including flights, visas, accommodations, and transportation.</li><li>Plan and execute logistics for meetings, events, conferences, and public engagements.</li></ul>Office &amp; Operations Management<ul><li>Oversee daily office operations to ensure efficiency and effectiveness.</li><li>Coordinate with internal teams and external partners to align on priorities and deliverables.</li><li>Ensure smooth workflow and process optimization within the Chairman&rsquo;s Office.</li></ul>PR, Media &amp; Communication Support<ul><li>Assist in PR activities, media relations, and brand representation.</li><li>Liaise with media outlets for interviews, statements, and press coverage.</li><li>Support the preparation of speeches, talking points, and event scripts.</li></ul>Personal Assistance<ul><li>Provide direct personal support to the Chairman, including handling special projects and personal arrangements when required.</li></ul>Requirements<ul><li>Tagalog speaking candidates are encouraged to apply.</li><li>Minimum 3/5 years&rsquo; experience in hotel industry as personal assistant.</li><li>Age: 25-30</li><li>Excellent command of English (spoken and written).</li><li>Strong multitasking, time management, and organizational skills.</li><li>High level of professionalism, discretion, and interpersonal skills.</li><li>Proficient in MS Office Suite and digital communication tools.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

Executive Assistant - Male Only

Offset8 Capital

<div>
 Offset8 is an emissions investment and management group headquartered in Abu Dhabi, United Arab Emirates. Offset8 seeks to finance nature-based solutions and carbon market infrastructure in Africa and Southeast Asia.
 
 
 As the Middle East&rsquo;s first dedicated carbon market investment group, we are building a leading global institution in voluntary and compliance carbon markets. We seek to unlock financing for natural capital by acting as a global decarbonization partner for corporates and as a local steward for nature and communities.
 
 
 We are seeking a
 
 full-time Executive Assistant
 
 to join Offset8&rsquo;s Abu Dhabi office. This role will provide direct administrative support to the co-founders, ensuring the smooth coordination of day-to-day operations and efficient internal communication.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Manage calendars, schedule internal and external meetings.
 </li>
 <li>
 Coordinate complex travel arrangements and conferences.
 </li>
 <li>
 Support HR, finance, and general office functions with administrative tasks as needed.
 </li>
 <li>
 Handle incoming correspondence, phone calls, and office supply management.
 </li>
 <li>
 Coordinate with vendors, service providers, and external partners for administrative support.
 
 
 </li>
 </ul>
 
 Experience:
 
 
 
 <ul>
 <li>
 2&ndash;5 years of experience in administrative, secretarial, or executive assistant roles.
 </li>
 <li>
 Experience supporting senior executives or international teams.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and deadlines.
 </li>
 <li>
 Strong communication skills, both written and verbal.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, Gmail/Outlook, and scheduling tools.
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail.
 </li>
 <li>
 Fluent in English; additional languages are a plus.
 
 
 </li>
 </ul>
 
 Why Join Offset8
 
 
 
 Offset8 offers the opportunity to join a fast-growing, entrepreneurial institution at the forefront of global carbon markets. You will work alongside a multi-disciplinary team with deep expertise across trading, project finance, investment management, and climate policy. As part of Offset8, you will have exposure to international markets, direct impact on scaling climate solutions, and significant opportunities for personal and professional growth.
 
 
 
 Legal &amp; Recruitment Disclaimers
 
 
 
 Offset8 is an equal opportunity employer and is committed to building a diverse and inclusive team. We encourage applications from all qualified candidates regardless of race, color, national origin, gender, age, religion, disability, or any other legally protected status.
 
 
 Recruitment agencies: Offset8 does not accept unsolicited resumes or candidate submissions from third-party recruiters or employment agencies. Any unsolicited resumes sent to Offset8 or its employees will be considered property of Offset8 and no fees will be paid in the event a candidate is hired as a result of such submission.
 
 
 By submitting your application, you consent to the processing of your personal data by Offset8 for the purposes of recruitment and employment.
 
 
</div>

AL JAS ADV.CO.LLC

We are seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. You may also be required to manage office supplies.To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. Outstanding administrative secretaries are highly organized in performing a wide array of administrative duties.Administrative Secretary Responsibilities:<ul><li>Reporting to management and performing secretarial duties.</li><li>Processing, typing, editing, and formatting reports and documents.</li><li>Filing documents, as well as entering data and maintaining databases.</li><li>Liaising with internal departments and communicating with the public.</li><li>Directing internal and external calls, emails, and faxes to designated departments.</li><li>Arranging and scheduling appointments, meetings, and events.</li><li>Monitoring office supplies and ordering replacements.</li><li>Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.</li><li>Preparing facilities and arranging refreshments for events, if required.</li><li>Observing the best business practices and etiquette.</li></ul>Administrative Secretary Requirements:<ul><li>High School Diploma or GED.</li><li>Formal qualification in office administration, secretarial work, or related training.</li><li>1-2 years of experience as an Administrative Secretary would be advantageous.</li><li>Advanced proficiency in managing documents, spreadsheets, and databases.</li><li>Ability to liaise internally and externally on administrative matters.</li><li>Exceptional filing, recordkeeping, and organizational skills.</li><li>Working knowledge of printers, copiers, scanners, and fax machines.</li><li>Proficiency in appointment scheduling and call forwarding systems.</li><li>Excellent written and verbal communication skills.</li><li>Exceptional interpersonal skills.</li></ul>Job Types: Full-time, Permanent, FresherPay: AED2,500.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Salary Expectations</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Sales: 1 year (Required)</li><li>receptionist/secretary: 2 years (Required)</li><li>Advertising: 3 years (Preferred)</li></ul>Language:<ul><li>Tagalog (Required)</li><li>English (Required)</li></ul>

Receptionist/Secretary

Explore 177+ Executive secretary in Abu Dhabi this October. Find roles across top companies and apply now to boost your career.

177 executive secretary jobs IN Abu Dhabi

Executive Secretary/Receptionist

Executive Secretary

Secretary

Executive Assistant

Executive Assistant - Male Only

Executive Assistant

Receptionist/Secretary