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executive secretary

Teamleader General Contracting

<ul><li>Manage executive calendar and appointments</li><li>Arrange meetings (clients, consultants, contractors)</li><li>Prepare meeting agendas &amp; minutes</li><li>Handle confidential documents</li><li>Maintain project files (contracts, drawings, BOQs, permits)</li><li>Track incoming &amp; outgoing correspondence</li><li>Coordinate with site engineers and project managers</li><li>Monitor document submission deadlines</li><li>Assist in staff documentation</li><li>Coordinate travel arrangements</li><li>Maintain company records</li><li>Support PRO for official documentation if needed</li><li>Strong English communication (Arabic is an advantage in UAE)</li><li>Knowledge of construction terms (BOQ, RFQ, RFI, LPO, etc.)</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Good organizational skills</li><li>Ability to handle pressure and deadlines</li></ul>*Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Executive Secretary/Receptionist

Terracotta medical services

We are looking for a highly efficient, detail-oriented, and proactive Executive Secretary who can operate in a fast-paced professional environment and provide top-tier administrative and coordination support to senior management.The ideal candidate is extremely organized, responsive, and capable of handling multiple priorities simultaneously with minimal supervision. This role requires someone who is resourceful, sharp, and able to manage operations seamlessly &mdash; a true multitasker who can &ldquo;own&rdquo; the role end-to-end.Key Responsibilities:<ul><li>Manage complex calendars, appointments, and scheduling with high accuracy</li><li>Handle all incoming and outgoing emails professionally and promptly</li><li>Prepare accurate Minutes of Meeting (MOM) and track all action points</li><li>Follow up on reports, tasks, and pending items with internal teams and stakeholders</li><li>Coordinate efficiently with suppliers, vendors, and external partners</li><li>Organize meetings, agendas, and documentation</li><li>Prepare reports, summaries, and administrative documents as required</li><li>Maintain confidential records, filing systems, and documentation</li><li>Ensure smooth day-to-day administrative and operational coordination</li><li>Monitor deadlines and proactively follow up to ensure timely completion of tasks</li><li>Support management with administrative, operational, and coordination requirements</li><li>Handle internal communication and cross-department coordination</li><li>Manage office documentation, correspondence, and tracking systems</li></ul>Requirements:<ul><li>Minimum 5+ years of experience in the same role as a Secretary / Executive Secretary (mandatory)</li><li>Excellent command of English (spoken and written) &ndash; mandatory</li><li>Strong administrative and organizational skills</li><li>Advanced email and calendar management experience</li><li>Proven experience in preparing professional MOM and reports</li><li>Strong follow-up skills with high attention to detail</li><li>Ability to work under pressure in a fast-paced environment</li><li>High level of professionalism and confidentiality</li><li>Strong coordination and stakeholder management skills</li><li>Excellent time management and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to prioritize tasks and meet tight deadlines</li><li>Strong communication and problem-solving skills</li><li>Tech-savvy and highly responsive</li></ul>Preferred Profile:<ul><li>Male candidate</li><li>Highly proactive and dependable personality</li><li>Extremely organized and detail-focused</li><li>Fast learner with a strong sense of ownership</li><li>Able to work independently with minimal supervision</li><li>Professional, presentable, and disciplined</li><li>Someone who can handle pressure and deliver consistently</li></ul>What We&rsquo;re Looking For:A smart, reliable, and high-performance Executive Secretary who can take full ownership of administrative operations, ensure smooth coordination across teams, and maintain a high standard of professionalism in all communications and documentation.Job Type: Full-timePay: AED36,000.00 - AED72,000.00 per yearApplication Question(s):<ul><li>You must be based in UAE, Are you currently in UAE?</li><li>What is your monthly current salary in AED?</li><li>How many days you have for the notice period?</li><li>You must be flexible to have some tasks to submit during the weekends if needed, Are you okay with that?</li></ul>

Male Executive Secretary to the Director

CAPSTONE REAL ESTATE L.L.C

1. Core Responsibilities:Strategic &amp; Business OperationsAsset Management: Oversee the management of private assets, including luxury real estate, private jets, yachts, and high-end vehicle fleets.Financial Oversight: Manage office and household budgets, oversee accounts payable/receivable, and coordinate with the Investment Team for personal and business expenditures.Compliance &amp; Risk: Ensure all operations (legal, financial, and domestic) comply with UAE laws and international regulations. Implement strict data protection and confidentiality protocols.Household &amp; Lifestyle ManagementStaff Leadership: Recruit, train, and manage a diverse team of domestic staff (butlers, chefs, drivers, housekeepers) and executive assistants.1Event Coordination: Direct the planning and execution of high-profile events, royal ceremonies, and private gatherings, ensuring &quot;flawless&quot; service delivery.Travel Logistics: Oversee complex global travel itineraries, including private aviation, ground transport, security details, and visa requirements for the family and their guests.2Stakeholder RelationsGovernment Liaison: Coordinate with UAE government entities, GHQ, and municipal authorities for official matters, protocols, and security.Vendor Management: Negotiate and manage contracts with luxury service providers, international contractors, and specialist consultants.32. Key Requirements &amp; QualificationsRequirementDescriptionExperience8&ndash;10+ years in high-end hospitality, family offices, or estate management (Private Office experience is often mandatory).Education Bachelor&rsquo;s degree in Business Administration, Operations Management, or a related field; an MBA is often preferred.Confidentiality A proven track record of maintaining absolute discretion and signing strict NDAs.Cultural Fit Deep understanding of UAE culture, royal protocols, and traditions. Fluency in Arabic is often a significant advantage.Availability Requires 24/7 &quot;on-call&quot; flexibility and the ability to travel at short notice.3. Desired Soft SkillsCrisis Management: The ability to remain calm and decisive under extreme pressure.Attention to Detail: An uncompromising eye for quality and precision in every aspect of the family&rsquo;s environment.Adaptability: The capacity to manage rapidly changing priorities and &quot;impossible&quot; deadlines.4Job Type: Full-timePay: From AED10,000.00 per month

Private Executive Secretary

Sophia Home By Patina Interior

Job Title: Personal Assistant to Managing DirectorJob SummaryWe are seeking a highly organized, proactive, and trustworthy Personal Assistant to the Managing Director to provide comprehensive administrative and personal support. The successful candidate will manage the MD&rsquo;s daily schedule, communications, and coordination with internal and external stakeholders, ensuring smooth and efficient business operations.This role requires excellent communication skills, discretion, and the ability to handle multiple tasks in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage the MD&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Act as the first point of contact between the MD and internal/external.</li><li>Screen calls, emails, and correspondence and respond or redirect as appropriate.</li><li>Prepare meeting agendas, presentations, reports, and official correspondence.</li><li>Organize and coordinate meetings, conferences, and business events.</li><li>Maintain confidential files, documents, and records with high discretion.</li><li>Follow up on action items and deadlines on behalf of the MD.</li><li>Coordinate with department heads to ensure timely submission of reports and updates.</li><li>Handle office administration tasks as assigned by the MD.</li><li>Support the MD with personal tasks when required (travel, accommodation, appointments).</li><li>Draft and review letters, memos, and official company communications.</li><li>Ensure smooth communication flow between the MD and staff.</li><li>Maintain proper filing system (digital and physical).</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration or a related field.</li><li>Proven experience as a Personal Assistant or Executive Secretary to senior management.</li><li>Excellent organizational and time management skills with strong attention to detail.</li><li>Strong verbal and written communication skills (English required; Arabic is an advantage).</li><li>High level of professionalism, confidentiality, and integrity.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to multitask and work under pressure with minimal supervision.</li><li>Strong coordination and interpersonal skills.</li></ul>Job Type: Full-timePay: From AED4,000.00 per month

Personal Assistant

Emirates Investment Authority

<div>
 Purpose
 
 
 The Executive Assistant provides high-level strategic and administrative support to the Executive Director of the Strategic Assets Department and the Strategic Assets team.
 
 
 The Executive Assistant of the department is responsible for ensuring the efficient operation of the office by providing effective administrative support and professional secretarial services.
 
 
 Core Responsibilities
 
 
 Responsibilities and duties
 
 
 <ul>
 <li>
 Arrange and manage calendars, meetings, travel, and event planning for the Executive Director; ensure effective schedule management
 </li>
 <li>
 Act as the first point of contact for internal and external stakeholders, ensuring professional and efficient communication
 </li>
 <li>
 Prioritizing correspondence addressed to the Executive Director, referring issues and inquiries to relevant personnel at EIA for information, response or follow-up, ensuring specific issues receive immediate attention
 </li>
 <li>
 Dealing with incoming email, letters, often corresponding on behalf of the Executive Director
 </li>
 <li>
 Support the departmental efforts in nomination and onboarding process of non-executive board members and ensure adherence to governance frameworks
 </li>
 <li>
 Organize and maintain structured files, online records, and governance documentation for quick retrieval and audit readiness
 </li>
 <li>
 Support SA department in streamlining data structure of SA documents and filings
 </li>
 <li>
 Develop and implement process improvements to enhance operational efficiency and administrative workflows
 </li>
 <li>
 Maintaining the budget/accounts for the department ensuring accuracy
 </li>
 <li>
 Writing and keeping custody of minutes of SA department meetings and all follow ups on action items
 </li>
 <li>
 Oversee coordination of department-related events, workshops, and stakeholder meetings
 </li>
 <li>
 Producing documents, briefing papers, reports and presentations;
 </li>
 <li>
 Organizing and attending meetings and ensuring the Executive Director is well prepared for meetings
 </li>
 <li>
 Carrying out specific projects and research;
 </li>
 <li>
 Supporting the team and any projects or establishments that comes under the department
 </li>
 <li>
 Perform other duties as assigned by Line Manager
 </li>
 <li>
 Drafting external communications (English and Arabic)
 </li>
 <li>
 Translating documents
 </li>
 <li>
 Covering the CEO Office as required
 </li>
 <li>
 Maintaining online records and systems as required
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Qualifications &amp; Experience
 
 
 Education
 
 
 <ul>
 <li>
 High School Diploma required; Bachelor's Degree preferred in Business Administration, Corporate Governance, or a related field
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 7 years of administrative experience, including at least 3 years supporting senior executives or Board-level activities
 </li>
 <li>
 Proven ability to handle Board documentation, and governance-related tasks
 </li>
 <li>
 Bilingual skills fluent in English and Arabic is a requirement for stakeholder communication
 
 
 </li>
 </ul>
 Technical &amp; Functional Skills
 
 
 <ul>
 <li>
 Strong problem solving skills (hypothesis-driven thinking, analytical, quantitative, conceptual skills
 </li>
 <li>
 Excellent interpersonal and communication skills (oral, written, presenting)
 </li>
 <li>
 Flexibility to work and interest in working across sectors when required
 
 
 </li>
 </ul>
 Behavioural Competencies
 
 
 <ul>
 <li>
 Radiating positive energy and enthusiasm, can-do mentality
 </li>
 <li>
 Drive to achieve, goal and results oriented
 </li>
 <li>
 Ownership, takes responsibility for all work activities and personal actions
 </li>
 </ul>
</div>

Executive Assistant

Cooper Fitch

<div>
 
 We are supporting our client, a large well established organization in Abu Dhabi to hire a an Executive Assistant.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Manage complex calendars, scheduling meetings, board sessions, and high-level stakeholder engagements
 </li>
 <li>
 Coordinate travel arrangements, including visas, itineraries, and logistics
 </li>
 <li>
 Prepare briefing packs, reports, presentations, and meeting minutes
 </li>
 <li>
 Act as a primary point of contact between the executive and internal/external stakeholders
 </li>
 <li>
 Support preparation for board meetings and executive committee sessions
 </li>
 </ul>
 
 
 
 
 Qualifications &amp; Experience
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field preferred
 </li>
 <li>
 5-10 years of experience supporting C-level or senior executives
 </li>
 <li>
 Experience within local government, semi-government, or large corporate organisations is highly desirable
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook)
 </li>
 </ul>
 
 
</div>

<div>Purpose
The Executive Assistant provides high-level strategic and administrative support to the Executive Director of the Strategic Assets Department and the Strategic Assets team.
The Executive Assistant of the department is responsible for ensuring the efficient operation of the office by providing effective administrative support and professional secretarial services.
Core Responsibilities
Responsibilities and duties<ul><li>
Arrange and manage calendars, meetings, travel, and event planning for the Executive Director; ensure effective schedule management.</li><li>
Act as the first point of contact for internal and external stakeholders, ensuring professional and efficient communication</li><li>
Prioritizing correspondence addressed to the Executive Director, referring issues and inquiries to relevant personnel at EIA for information, response or follow-up, ensuring specific issues receive immediate attention</li><li>
Dealing with incoming email, letters, often corresponding on behalf of the Executive Director</li><li>
Support the departmental efforts in nomination and onboarding process of non-executive board members and ensure adherence to governance frameworks</li><li>
Organize and maintain structured files, online records, and governance documentation for quick retrieval and audit readiness</li><li>
Support SA department in streamlining data structure of SA documents and filings</li><li>
Develop and implement process improvements to enhance operational efficiency and administrative workflows</li><li>
Maintaining the budget/accounts for the department ensuring accuracy</li><li>
Writing and keeping custody of minutes of SA department meetings and all follow ups on action items</li><li>
Oversee coordination of department-related events, workshops, and stakeholder meetings.</li><li>
Producing documents, briefing papers, reports and presentations;</li><li>
Organizing and attending meetings and ensuring the Executive Director is well prepared for meetings</li><li>
Carrying out specific projects and research;</li><li>
Supporting the team and any projects or establishments that comes under the department</li><li>
Perform other duties as assigned by Line Manager</li><li>
Drafting external communications (English and Arabic)</li><li>
Translating documents</li><li>
Covering the CEO Office as required</li><li>
Maintaining online records and systems as required</li></ul> 
Requirements 
Qualifications &amp; Experience
Education<ul><li>
High School Diploma required; Bachelor's Degree preferred in Business Administration, Corporate Governance, or a related field</li></ul>
Experience<ul><li>
Minimum 7 years of administrative experience, including at least 3 years supporting senior executives or Board-level activities.</li><li>
Proven ability to handle Board documentation, and governance-related tasks.</li><li>
Bilingual skills fluent in English and Arabic is a requirement for stakeholder communication.</li></ul>
Technical &amp; Functional Skills<ul><li>
Strong problem solving skills (hypothesis-driven thinking, analytical, quantitative, conceptual skills</li><li>
Excellent interpersonal and communication skills (oral, written, presenting)</li><li>
Flexibility to work and interest in working across sectors when required</li></ul>
Behavioural Competencies<ul><li>
Radiating positive energy and enthusiasm, can-do mentality</li><li>
Drive to achieve, goal and results oriented</li><li>
Ownership, takes responsibility for all work activities and personal actions</li></ul></div>

Explore 118+ Executive secretary in Abu Dhabi this March. Find roles across top companies and apply now to boost your career.

118 executive secretary jobs In Abu Dhabi

Executive Secretary/Receptionist

Male Executive Secretary to the Director

Private Executive Secretary

Personal Assistant

Executive Assistant

Executive Assistant

Executive Assistant