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executive assistant (abu dhabi) Jobs in Abu Dhabi

executive assistant (abu dhabi)

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executive secretary

AtkinsRéalis

<div>AtkinsR&eacute;alis are looking for an Executive Secretary (Emarati National) to be part of the PMC team for a low rise residential project in Abu Dhabi, UAE.
About AtkinsR&eacute;alis
Created by the integration of long-standing organizations dating back to 1911, AtkinsR&eacute;alis is a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory &amp; environmental services, intelligent networks &amp; cybersecurity, design &amp; engineering, procurement, project &amp; construction management, operations &amp; maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors such as Engineering Services, Nuclear, Operations &amp; Maintenance and Capital. News and information are available at www.atkinsrealis.com or follow us on LinkedIn. 
Responsibilities:<ul><li>
Ability to liaise with a wide variety of staff and clients at all levels.</li><li>
Able to act on own initiative and operate in a proactive way.</li><li>
Secretarial assistance to the overall management of AtkinsR&eacute;alis projects.</li><li>
Non-technical coordination with the project team, Client and sub-consultants.</li><li>
Provide support to Project Managers in the preparation and compilation of various project documents such as design, tender and technical documents/reports.</li><li>
Responsible for project document control:<ul><li>
Establish and maintain the project filing in accordance with the Quality Management System</li><li>
Organise and follow-up timely project document deliveries</li><li>
Typing and handling of various project communications</li><li>
Create and maintain outgoing document &amp; correspondence register</li><li>
Create and maintain project network directory</li><li>
Handle project queries/communication in the absence of project team</li><li>
Preparation and distribution of controlled project documents such as Project Quality Procedures/Change control forms</li><li>
Preparing project specifications</li><li>
Assist the Project Managers with the preparation and issuing of tenders and tender bulletins</li><li>
Provide support to Project Managers during project audits</li><li>
Coordinate tender submissions and prepare documentation for tender opening meetings</li><li>
Assist in preparing tender analysis reports and recommendation to the Client</li></ul></li></ul>
Qualifications:<ul><li>
Bachelor&rsquo;s degree</li><li>
9+ years of relevant experience as an Executive Secretary in UAE</li><li>
English &amp; Arabic communication skills</li><li>
Decent Typing skills</li><li>
Good computer skills</li></ul>
Why choose AtkinsR&eacute;alis?<ul><li>
Tax-free salary</li><li>
Life insurance coverage</li><li>
Comprehensive medical insurance coverage</li><li>
Paid Annual leave</li><li>
Company gratuity scheme</li><li>
Discretionary bonus program</li><li>
Annual flight contribution</li><li>
Transportation &amp; housing allowances</li><li>
Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, as well as personal health, fitness, and nutrition consulting</li></ul>
Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.
AtkinsR&eacute;alis is committed to eliminating discrimination and encouraging diversity amongst our workforces. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction, or disablement. We oppose all forms of unlawful treatment and discrimination.
Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.
We pursue this commitment by:<ul><li>
Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.</li><li>
Complying with the relevant employment legislation and codes of practice.</li><li>
Ensuring that all existing employees, potential employees, colleagues, and customers are treated equally and with respect.</li></ul></div>

Executive Secretary

Job Title: Administrative Cum SecretaryLocation: Abu Dhabi Employment Type: Full-timeJob OverviewWe are seeking a highly organized and detail-oriented administrative secretary with a minimum of 4 to 5 years of proven experience in administrative support. The ideal candidate will provide executive-level assistance, ensure smooth day-to-day operations, and handle confidential information with professionalism and discretion. A strong knowledge and ability to use AI-powered productivity tools for scheduling, drafting, and data management is required.Key Responsibilities<ul><li>Manage schedules, appointments, and meetings for executives and staff.</li><li>Draft, review, and manage correspondence, reports, and documents.</li><li>Maintain organized filing systems (electronic and physical).</li><li>Answer and direct phone calls, emails, and inquiries in a professional manner.</li><li>Prepare meeting agendas, take minutes, and distribute follow-ups.</li><li>Coordinate travel arrangements, accommodations, and itineraries.</li><li>Assist in preparing presentations, reports, and spreadsheets.</li><li>Handle office supplies inventory and liaise with vendors.</li><li>Leverage AI tools to draft documents, summarize meetings, manage data, and improve workflow efficiency.</li><li>Maintain confidentiality of sensitive information at all times.</li><li>Support the management team with any additional administrative tasks as required.</li></ul>Qualifications &amp; Requirements<ul><li>4&ndash;5 years minimum experience as an administrative assistant, secretary, or in a similar role.</li><li>Strong organizational and multitasking skills with attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.</li><li>Experience using AI tools (e.g., ChatGPT, Notion AI, Otter, or similar platforms) for productivity, communication, and task management.</li><li>Ability to work independently and manage time effectively.</li><li>Strong interpersonal skills and a professional demeanor.</li><li>Discretion in handling confidential matters.</li></ul>Preferred Attributes<ul><li>Experience in supporting executives or senior management.</li><li>Ability to adapt in a fast-paced environment.</li><li>Problem-solving mindset with a proactive approach.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthExpected Start Date: 15/09/2025

Administrative Assistant

Property Shop Investment LLC

The Executive Assistant will provide high-level administrative support to the Chairman, ensuring efficient operations and acting as the primary point of contact for internal and external stakeholders. This role requires exceptional organizational skills, discretion, and professionalism to handle sensitive information and manage a dynamic schedule.Key ResponsibilitiesAdministrative Support<ul><li>Manage the Chairman's calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, presentations, and reports on behalf of the Chairman.</li><li>Maintain and organize confidential files, ensuring proper documentation and easy retrieval.</li><li>Coordinate with other departments to ensure smooth communication and task execution.</li></ul>Meeting and Event Coordination<ul><li>Organize and prepare materials for board meetings, executive presentations, and other key events.</li><li>Record meeting minutes and follow up on action items to ensure timely completion.</li><li>Manage logistics for conferences, business trips, and high-profile events involving the Chairman.</li></ul>Stakeholder Engagement<ul><li>Act as a liaison between the Chairman and internal/external stakeholders, maintaining professional and effective communication.</li><li>Handle inquiries, requests, and concerns with discretion and a customer-centric approach.</li><li>Represent the Chairman in interactions when required, ensuring alignment with PSI&rsquo;s values and image.</li></ul>Project Management<ul><li>Assist in tracking and managing projects under the Chairman&rsquo;s purview.</li><li>Conduct research, analyze data, and provide actionable insights for strategic decision-making.</li><li>Monitor the progress of initiatives and provide periodic updates to the Chairman.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>3+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or corporate environments.</li><li>Exceptional organizational, time-management, and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Flexibility to work beyond regular hours and adapt to dynamic priorities.</li></ul>Preferred Attributes<ul><li>Experience in high-pressure environments supporting C-level executives.</li><li>Familiarity with real estate industry operations in the UAE.</li><li>Multilingual proficiency, especially Arabic, is a plus.</li></ul>Benefits<ul><li>Competitive salary and performance bonuses.</li><li>Comprehensive health insurance.</li><li>Opportunities for professional development and career growth.</li><li>Access to a vibrant and collaborative work environment.</li></ul>Interested and can start immediately? Send your CV + 2x2 photo to austine.anzaldo@psinv.netJob Type: Full-time

Personal Assistant - Russian Speaker

Personal Assistant to CEO - Russian/German/Arabic Speaker

The Executive Assistant will provide high-level administrative support to the Chairman, ensuring efficient operations and acting as the primary point of contact for internal and external stakeholders. This role requires exceptional organizational skills, discretion, and professionalism to handle sensitive information and manage a dynamic schedule.Key ResponsibilitiesAdministrative Support<ul><li>Manage the Chairman's calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, presentations, and reports on behalf of the Chairman.</li><li>Maintain and organize confidential files, ensuring proper documentation and easy retrieval.</li><li>Coordinate with other departments to ensure smooth communication and task execution.</li></ul>Meeting and Event Coordination<ul><li>Organize and prepare materials for board meetings, executive presentations, and other key events.</li><li>Record meeting minutes and follow up on action items to ensure timely completion.</li><li>Manage logistics for conferences, business trips, and high-profile events involving the Chairman.</li></ul>Stakeholder Engagement<ul><li>Act as a liaison between the Chairman and internal/external stakeholders, maintaining professional and effective communication.</li><li>Handle inquiries, requests, and concerns with discretion and a customer-centric approach.</li><li>Represent the Chairman in interactions when required, ensuring alignment with PSI&rsquo;s values and image.</li></ul>Project Management<ul><li>Assist in tracking and managing projects under the Chairman&rsquo;s purview.</li><li>Conduct research, analyze data, and provide actionable insights for strategic decision-making.</li><li>Monitor the progress of initiatives and provide periodic updates to the Chairman.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>3+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or corporate environments.</li><li>Exceptional organizational, time-management, and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Flexibility to work beyond regular hours and adapt to dynamic priorities.</li></ul>Preferred Attributes<ul><li>Experience in high-pressure environments supporting C-level executives.</li><li>Familiarity with real estate industry operations in the UAE.</li><li>Multilingual proficiency, especially Arabic, is a plus.</li></ul>Benefits<ul><li>Competitive salary and performance bonuses.</li><li>Comprehensive health insurance.</li><li>Opportunities for professional development and career growth.</li><li>Access to a vibrant and collaborative work environment.</li></ul>Interested and can start immediately? Send your CV + 2x2 photo to austine.anzaldo@psinv.net.Job Type: Full-time

Female Executive Assistant

Al Etihad Payments

<div>
 
 
 Executive Assistant
 
 
 
 
 
 
 Al Etihad Payments empowers employees to work in an environment that best promotes their productivity and well-being, while providing high-quality workplace and fantastic professional experience.
 
 
 
 
 
 
 Get to Know Us
 
 
 
 Al Etihad Payments is the UAE&rsquo;s designated retail payments entity, dedicated to developing and operating world-class infrastructure, standards, and solutions for the UAE Economy. Al Etihad Payments is a subsidiary of the Central Bank of the UAE, strongly supported by the UAE Government.
 
 
 
 
 
 Our employees are committed to work with licensed financial institutions and other payment service providers to foster innovation and deliver excellent financial services to all in the UAE, efficiently and without friction.
 
 
 Al Etihad Payments supports the government&rsquo;s objectives of a cashless society, national digitization, and the Central Bank of the UAE objective of being a top ten central bank globally.
 
 
 
 Our Culture
 
 
 
 We are a collaborative, diverse and passionate group of individuals that works as one team. We support one another, make impactful contributions to the organization, and develop and nurture meaningful connections across the payment&rsquo;s ecosystem!
 
 
 
 
 
 
 About the role
 
 
 
 Executive Assistant carries out administrative tasks on behalf of the CEO and the COO, thereby allowing them to allocate maximum time on strategic tasks.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Act as first point of contact: dealing with correspondence and phone calls Act as a first point of contact: dealing with correspondence and phone calls.
 </li>
 <li>
 Manage diaries and organize meetings and appointments.
 </li>
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 Book and arrange travel, transport and accommodation.
 </li>
 <li>
 Organize events and conferences.
 </li>
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 Reminding the executives of important tasks and deadlines
 </li>
 <li>
 Type, compile and prepare reports, presentations and correspondence.
 </li>
 <li>
 Managing and inputting into databases and filing systems
 </li>
 <li>
 Implement and maintain procedures/administrative systems.
 </li>
 <li>
 Liaise with staff, suppliers and clients.
 </li>
 <li>
 Collate and file expenses.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Assist the executive with other miscellaneous task, such as conducting research and completing reports etc.
 </li>
 <li>
 Arrange for the necessary resources/facilities and provide operational support
 </li>
 <li>
 Manage office needs, requests, including stationary and other office supplies inventory.
 </li>
 </ul>
 
 
 
 
 
 
 Minimum Qualifications
 
 
 
 Bachelor&rsquo;s Degree
 
 
 
 
 
 
 Technical and Behavioral Skills
 
 
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 Excellent Business Communication skills
 </li>
 <li>
 Proficient in MS Office
 </li>
 <li>
 Strong interpersonal skills to build relationships with colleagues and vendors
 </li>
 <li>
 Multitasking and proactive
 </li>
 <li>
 Impeccable skills for organizing and prioritizing
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 Preferably Bilingual (speaks English and Arabic fluently)
 </li>
 </ul>
 
 
 
 
 
 What you can expect from us
 
 
 <ul>
 <li>
 Modern work environment with level of flexibility.
 </li>
 <li>
 Dynamic and motivated team of colleagues working towards achieving UAE National Objectives;
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 <li>
 Competitive compensation package, including annual bonus and additional benefits like child educational allowance and annual flight tickets (where eligible);
 </li>
 <li>
 Comprehensive health insurance coverage;
 </li>
 </ul>
</div>

Executive Assistant

MACHINERY ENTERPRISES, LLC

Machinery Enterprises, LLC, a leading Building &amp; Construction Materials Trading company based in Dubai and Abu Dhabi, is seeking a highly motivated and results-driven Sales Executive to join our dynamic team.Qualifications and Requirements:1) A Bachelor&rsquo;s degree with business related course.2) Minimum 3 years of experience as a Sales Executive.3) Excellent written and verbal communication of English and Arabic language as well as strong negotiation skills.4) Ability to adapt to changing market conditions and client needs.5) Actively seek out and engage potential clients in the construction industry.6) Build and maintain strong relationships with existing clients, ensuring client satisfaction and repeat business.7) Prepare and deliver effective sales presentations to potential clients, showcasing our services and value proposition.8) Negotiate and close sales deals, ensuring profitability and adherence to company policies.9) Keep updated with market conditions and competitors to identify new business opportunities.10) Achieve sales targets and contribute to the company&rsquo;s growth and profitability goals.11) Collaborate with the operations team to ensure smooth implementation and delivery of services to clients.12) Ideally already based in the U.A.E.13) With a valid U.A.E. Driving License.To apply, please send your resume or CV to secretary@machineryenterprises.comWe offer a competitive salary depending on the eligibility.Job Type: Full-time

Sales Executive

Explore 179+ Executive secretary in Abu Dhabi this September. Find roles across top companies and apply now to boost your career.