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administrative assistant Jobs in Abu Dhabi

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executive secretary

WTC Contracting

The Executive Office Secretary &amp; Administrator provides high-level administrative, secretarial, and coordination support to the Managing Director, COO, and senior management team. The role is critical in ensuring smooth office operations, accurate documentation, and effective coordination between site teams, consultants, clients, and authorities. Key Responsibilities Executive &amp; Secretarial Support Manage daily schedules, meetings, calendars, and appointments for senior management Prepare, format, and distribute professional correspondence (letters, emails, memos) Handle confidential documents with discretion and professionalism Draft minutes of meetings (MoM) and follow up on action items Administration &amp; Office Management Oversee office filing systems (hard copy &amp; digital) Maintain company records (licenses, trade license, CR, staff documents) Coordinate with PRO / Tasheel / Government portals when required Manage office supplies, stationery, and general admin requirements Construction &amp; Project Coordination Support project teams with: Submittals logs Correspondence tracking Document control (shop drawings, RFIs, approvals) Coordinate between head office and site teams Maintain project correspondence registers and trackers HR &amp; Payroll Support (Basic) Assist with: Employee records &amp; files Leave tracking Timesheets (site &amp; office) Coordination with HR / payroll department Support onboarding documentation for new hires Finance &amp; Procurement Support Assist in: LPO preparation &amp; tracking Invoice submission logs Coordination with accounts for payments follow-ups Maintain vendor &amp; supplier contact listsJob Type: Full-time

Office executive secretary

El Patio Engineering Consultancy L L C

Location: Abu Dhabi, UAECompany: El Patio Engineering Consultancy LLCPosition OverviewWe are seeking a proactive, highly organized Executive Secretary with a strong background in engineering consultancy to support our senior management team. The ideal candidate will have experience in handling technical documentation, coordinating with engineering departments, and managing high-level administrative tasks in a fast-paced consultancy environment.Key ResponsibilitiesProvide executive-level administrative support to senior management and project directors.Manage calendars, schedule meetings, prepare agendas, and draft minutes for technical and management meetings.Handle confidential correspondence, internal memos, and formal letters in both English and Arabic (if applicable).Prepare and format technical reports, tender documents, presentations, and project correspondence.Maintain organized filing systems for project documentation, submittals, NOCs, and authority letters (DMT/ADM/ITC/ADQCC/etc.).Coordinate with design, supervision, contracts, and finance teams to support day-to-day operations.Track submission deadlines, circulate updates, and follow up on pending actions with internal teams and external stakeholders.Assist in project onboarding, mobilization schedules, and staff deployment documentation.Support tendering, procurement, and client communication tasks as requested.Qualifications &amp; SkillsDiploma or Bachelor&rsquo;s degree in Engineering, Business Administration, or related field.Minimum 3&ndash;6 years of experience as an Executive Secretary in an engineering consultancy.Strong knowledge of engineering document workflows, submittals, and authority requirements.Excellent written and verbal communication skills in English (Arabic is an advantage).Proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with document control systems.Ability to multitask, prioritize, and work under pressure with strict deadlines.High level of professionalism, confidentiality, and attention to detail.Job Type: Full-time

Executive Secretary (Engineering Consultancy Background Required)

Zircon Decor

Responsibilities:<ul><li>Manage submissions and deadlines: Coordinate, track, and ensure timely submission of all documents related to the interior scope (drawings, material submittals, samples, and approvals) in line with project schedules and client requirements.</li><li>Prepare administrative files for submissions: Prepare, organize, and maintain all required administrative and project files for interior works submissions, ensuring accuracy, completeness, proper documentation, and compliance with project and authority requirements.</li><li>Handle phone calls, emails, and correspondence professionally.</li><li>Arrange travel, bookings, and itineraries as needed.</li><li>Capture and track action items from meetings through to resolution.</li><li>Organize and maintain office files and records.</li><li>Prepare and organize files, presentations, and reports related to interior design projects.</li><li>Communicate with clients, suppliers, and internal departments on behalf of directors.</li><li>Coordinate logistics for meetings, events, and appointments.</li><li>Manage and prioritize incoming calls and emails.</li><li>Handle confidential matters with discretion and professionalism.</li></ul>Requirements:<ul><li>Bachelor's degree or equivalent.</li><li>At least 3 years of experience in a secretarial/executive support role.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time-management skills.</li><li>Ability to work independently and take initiative.</li><li>Proficient in Microsoft Office and relevant software.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>How many years do you have in UAE in same field?</li></ul>Work Location: In person

Executive Secretary - Interior Fit out

Wio Bank

<div>
 
 About Wio
 
 
 
 Wio Bank is a leading one-of-a-kind financial platform that is revolutionizing the banking industry in the MENA region. Our platform is here to reboot personal and business banking in the digital age. Our personalised features and seamlessly integrated services are built around your needs, helping you spend, save, and plan for your future.
 
 
 
 About The Role
 
 
 
 We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative and operational support to our senior leadership team within our fast-paced digital banking environment. This role is pivotal in ensuring the smooth functioning of executive responsibilities and enhancing the efficiency of our leadership team.
 
 
 If you thrive in dynamic environments, excel at multitasking, and enjoy solving problems before they arise&mdash;this may be the perfect opportunity for you.
 
 
 Key Responsibilities
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to three senior executives, including complex calendar management, meeting coordination, and travel arrangements.
 </li>
 <li>
 Prepare and organize executive materials, such as reports, presentations, meeting briefs, and follow-ups.
 </li>
 <li>
 Serve as a professional point of contact for internal teams, clients, partners, and external stakeholders on behalf of the executives.
 </li>
 <li>
 Proactively manage day-to-day priorities, anticipating needs and ensuring timely execution of tasks.
 
 
 </li>
 </ul>
 Meeting &amp; Event Coordination
 
 
 <ul>
 <li>
 Schedule and manage meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
 </li>
 <li>
 Coordinate executive events&mdash;both internal and external&mdash;including logistics, communications, and resource planning.
 
 
 </li>
 </ul>
 Office &amp; Administrative Management
 
 
 <ul>
 <li>
 Manage daily administrative operations, including ordering and maintaining office supplies and managing office equipment for executive use.
 </li>
 <li>
 Maintain organized filing systems (digital and physical) and ensure accurate record keeping.
 </li>
 <li>
 Identify and recommend improvements to optimize administrative workflows and increase efficiency.
 
 
 </li>
 </ul>
 Project &amp; Initiative Support
 
 
 <ul>
 <li>
 Assist executives with ongoing projects, including data collection, research, preparation of reports, and tracking of milestones and deadlines.
 </li>
 <li>
 Collaborate with other departments to ensure successful execution and alignment of cross-functional initiatives.
 
 
 </li>
 </ul>
 Confidentiality &amp; Professionalism
 
 
 <ul>
 <li>
 Handle sensitive information with the highest level of confidentiality, discretion, and integrity.
 </li>
 <li>
 Maintain a high standard of professionalism in all communications and interactions, internally and externally.
 
 
 </li>
 </ul>
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
 </li>
 <li>
 Outstanding organizational and time-management skills, with the ability to manage multiple priorities effectively.
 </li>
 <li>
 Excellent verbal and written communication skills. Fluency in Arabic is preferred, alongside proficiency in English.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Slack, Zoom).
 </li>
 <li>
 Strong sense of ownership, discretion, and attention to detail.
 </li>
 <li>
 Ability to work independently, adapt quickly, and handle confidential information with care.
 
 
 </li>
 </ul>
 Why Join Us
 
 
 At Wio, we&rsquo;re on a mission to transform the banking experience through technology, innovation, and customer-first thinking. As an Executive Assistant, you'll be working at the heart of our leadership team, enabling their success and driving impact across the organization.
</div>

Executive Assistant

Siemens Energy

<div>A Snapshot of the Day
As Executive Assistant, you will play a vital role in ensuring the smooth and efficient operation of one of the Exec's in the GT Business of Siemens Energy. You will act as a trusted partner, managing priorities, communications, and key interactions across internal and external stakeholders.
How You&rsquo;ll Make an Impact<ul><li>
Provide comprehensive and confidential executive support to the Exec's Business ensuring seamless coordination across meetings, engagements, and strategic priorities.</li><li>
Serve as the central point of contact for the Exec, liaising effectively with senior executives, government entities, business partners, and internal teams.</li><li>
Manage complex calendars and schedules, exercising sound judgment to prioritize commitments, resolve conflicts, and ensure timely preparation of required materials.</li><li>
Organize and coordinate domestic and international travel, including approvals, itineraries, logistics, visas, and expense reporting.</li><li>
Prepare and review presentations, reports, and briefing documents to support executive communications and decision-making.</li><li>
Oversee correspondence and ensure high-quality standards in all communications issued from the office.</li><li>
Coordinate high-level meetings and events, ensuring agendas, minutes, and follow-ups are managed with precision and confidentiality.</li><li>
Collaborate closely with other executive assistants, corporate functions, and business units to ensure alignment across the organization.</li><li>
Uphold the highest standards of professionalism, discretion, and cultural awareness in all interactions.</li></ul>
What You Bring<ul><li>
Bachelor&rsquo;s degree or equivalent qualification from a reputable institution.</li><li>
Minimum of 7 years&rsquo; experience supporting senior executives within an international or corporate environment.</li><li>
Demonstrated ability to handle multiple priorities with accuracy, discretion, and a proactive mindset.</li><li>
Excellent interpersonal and communication skills, with the ability to engage confidently across diverse stakeholders.</li><li>
Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams); experience with SAP is an advantage.</li><li>
Strong organizational, time-management, and problem-solving skills, with the ability to deliver results under pressure.</li><li>
Fluent in English; knowledge of Arabic and/or German is an asset.</li></ul>
About the Team
Our Corporate Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.
Who is Siemens Energy?
At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.
Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.
Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo
Our Commitment to Diversity
Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
Rewards/Benefits<ul><li>
Opportunities to work with a global team
</li><li>Opportunities to work on and lead a variety of innovative projects
</li><li>Continual learning through the Learn@Siemens-Energy platform
</li></ul>https://jobs.siemens-energy.com/jobs
#LI-AZ01</div>

YoSH

<div><h5 class="jobSectionHeader">Job Summary</h5>
The Personal Assistant to the CEO provides high-level executive support to ensure the CEO&rsquo;s time, priorities and business objectives are managed effectively. This role requires exceptional organizational skills, strong judgement, agility, and the ability to operate with discretion in a fast-paced, ever-changing environment. The PA acts as the primary point of contact for internal and external stakeholders and ensures smooth day-to-day operations across the CEO&rsquo;s office.<h3 class="jobSectionHeader">
Key Responsibilities</h3>
Executive Support &amp; Office Management<ul><li>
Manage the CEO&rsquo;s daily calendar, schedule, appointments, and travel arrangements (local &amp; international).</li><li>
Prioritize and coordinate internal and external meetings to align with business needs.</li><li>
Prepare meeting agendas, briefs, presentations, and follow-up notes.</li><li>
Handle confidential documents and ensure strict discretion at all times.</li><li>
Screen and manage phone calls, emails, inquiries, and correspondence on behalf of the CEO.</li><li>
Maintain an efficient filing and document management system (digital &amp; physical).</li></ul>
Business &amp; Administrative Support<ul><li>
Assist in preparing reports, business documentation, and presentations for board meetings and leadership reviews.</li><li>
Conduct basic market research and compile information as requested.</li><li>
Support project coordination by tracking deadlines, deliverables, and follow-up actions.</li><li>
Coordinate with internal departments (HR, Finance, Operations, Legal, etc.) to facilitate smooth decision-making.</li><li>
Organize events, executive engagements, and VIP visits as needed.</li></ul>
Travel &amp; Logistics<ul><li>
Plan end-to-end travel itineraries including flights, hotels, visas, and meeting schedules.</li><li>
Ensure the CEO has all required documents, briefing materials, and logistics prepared in advance.</li><li>
Manage last-minute changes with efficiency and calmness.</li></ul>
Relationship &amp; Stakeholder Management<ul><li>
Serve as the liaison between the CEO and senior leadership, staff, government entities, clients, and external partners.</li><li>
Build positive relationships with key stakeholders to support the CEO&rsquo;s agenda.</li><li>
Handle sensitive situations with professionalism, emotional intelligence, and diplomacy.</li></ul>
Confidentiality &amp; Professionalism<ul><li>
Maintain strict confidentiality regarding all business and personal matters.</li><li>
Demonstrate high reliability, integrity, and strong work ethics.</li><li>
Operate with maturity and sound judgement when handling urgent or sensitive situations.</li></ul>
Qualifications &amp; Skills<ul><li>
Bachelor&rsquo;s degree in Business Administration, Communications, or related field (preferred).</li><li>
Minimum 3&ndash;5 years of experience supporting C-Suite executives in a fast-paced environment.</li><li>
Language Skills: Bilingual in Arabic and English, with excellent written and spoken English proficiency</li><li>
Communication Skills: Exceptional ability to interact with high-level and key VIP offices and private offices.</li><li>
Advanced proficiency in MS Office (Outlook, PowerPoint, Word, Excel) and digital productivity tools.</li><li>
Ability to work under pressure, manage competing priorities, and meet tight deadlines.</li><li>
Professional appearance, polished demeanor, and strong interpersonal skills.</li></ul>
Working Conditions<ul><li>
Fast-paced, high-pressure environment with frequent changes.</li><li>
Flexibility to work outside standard hours when required.</li><li>
Occasional travel for business needs.</li></ul></div>

Personal Assistant - Male (Arabic Speaker)

MENA Recruit Pty Ltd

Our client is expanding their Legal Secretary team in Abu Dhabi and is looking to hire an experienced support professional for a full-time, permanent role. This is a fantastic opportunity to join a high-performing legal office and provide essential administrative support to senior lawyers.Key Responsibilities:<ul><li>Manage monthly billing cycles: input, review, edit, and close attorney time entries</li><li>Perform narrative edits and coordinate with billing specialists for transfers</li><li>Submit and track expense claims through Chrome River</li><li>Process payments and cheque requests using correct client/matter codes</li><li>Arrange complex travel itineraries through the firm's travel provider</li><li>Format documents to house style and support general secretarial tasks</li><li>Maintain discretion, confidentiality, and responsiveness in a fast-paced legal setting</li></ul>Candidate Profile:<ul><li>Minimum 4 years' experience as a Legal Secretary in an international law firm</li><li>Resilient, proactive, and dependable</li><li>Strong billing experience is essential</li><li>Excellent working knowledge of Microsoft Word, Outlook, and Windows-based tools</li><li>Familiarity with spreadsheet, database, and presentation software is a plus</li></ul>Salary: AED 25,000 - 27,000 per month Location: Abu Dhabi, UAE

Legal Secretary (Abu Dhabi)

Explore 174+ Executive secretary in Abu Dhabi this December. Find roles across top companies and apply now to boost your career.

174 executive secretary jobs IN Abu Dhabi

Office executive secretary

Executive Secretary (Engineering Consultancy Background Required)

Executive Secretary - Interior Fit out

Executive Assistant

Executive Assistant

Personal Assistant - Male (Arabic Speaker)

Legal Secretary (Abu Dhabi)