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executive secretary

Town Properties

Job SummaryWe are seeking a professional and highly organized Executive Secretary to support the CEO in daily operations and coordination.Key Responsibilities<ul><li>Manage CEO calendar, meetings, and appointments</li><li>Prepare contracts, reports, and official correspondence</li><li>Coordinate with agents, clients, and developers</li><li>Handle confidential documents and real estate agreements</li><li>Organize travel and event arrangements</li><li>Maintain organized documentation and filing systems</li></ul>Requirements<ul><li>Proven experience as Executive Secretary / Personal Assistant</li><li>Experience in real estate is a plus</li><li>Strong communication skills (English required, Arabic is an advantage)</li><li>Proficient in MS Office</li><li>Excellent time management and organizational skills</li><li>Based in UAE</li></ul>What We Offer<ul><li>Competitive salary</li><li>Professional work environment</li><li>Career growth opportunities</li></ul>Job Type: Full-timeExperience:<ul><li>Executive Secretary: 3 years (Required)</li></ul>

Executive Secretary to CEO

Teamleader General Contracting

<ul><li>Manage executive calendar and appointments</li><li>Arrange meetings (clients, consultants, contractors)</li><li>Prepare meeting agendas &amp; minutes</li><li>Handle confidential documents</li><li>Maintain project files (contracts, drawings, BOQs, permits)</li><li>Track incoming &amp; outgoing correspondence</li><li>Coordinate with site engineers and project managers</li><li>Monitor document submission deadlines</li><li>Assist in staff documentation</li><li>Coordinate travel arrangements</li><li>Maintain company records</li><li>Support PRO for official documentation if needed</li><li>Strong English communication (Arabic is an advantage in UAE)</li><li>Knowledge of construction terms (BOQ, RFQ, RFI, LPO, etc.)</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Good organizational skills</li><li>Ability to handle pressure and deadlines</li></ul>*Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Executive Secretary/Receptionist

Terracotta medical services

We are looking for a highly efficient, detail-oriented, and proactive Executive Secretary who can operate in a fast-paced professional environment and provide top-tier administrative and coordination support to senior management.The ideal candidate is extremely organized, responsive, and capable of handling multiple priorities simultaneously with minimal supervision. This role requires someone who is resourceful, sharp, and able to manage operations seamlessly &mdash; a true multitasker who can &ldquo;own&rdquo; the role end-to-end.Key Responsibilities:<ul><li>Manage complex calendars, appointments, and scheduling with high accuracy</li><li>Handle all incoming and outgoing emails professionally and promptly</li><li>Prepare accurate Minutes of Meeting (MOM) and track all action points</li><li>Follow up on reports, tasks, and pending items with internal teams and stakeholders</li><li>Coordinate efficiently with suppliers, vendors, and external partners</li><li>Organize meetings, agendas, and documentation</li><li>Prepare reports, summaries, and administrative documents as required</li><li>Maintain confidential records, filing systems, and documentation</li><li>Ensure smooth day-to-day administrative and operational coordination</li><li>Monitor deadlines and proactively follow up to ensure timely completion of tasks</li><li>Support management with administrative, operational, and coordination requirements</li><li>Handle internal communication and cross-department coordination</li><li>Manage office documentation, correspondence, and tracking systems</li></ul>Requirements:<ul><li>Minimum 5+ years of experience in the same role as a Secretary / Executive Secretary (mandatory)</li><li>Excellent command of English (spoken and written) &ndash; mandatory</li><li>Strong administrative and organizational skills</li><li>Advanced email and calendar management experience</li><li>Proven experience in preparing professional MOM and reports</li><li>Strong follow-up skills with high attention to detail</li><li>Ability to work under pressure in a fast-paced environment</li><li>High level of professionalism and confidentiality</li><li>Strong coordination and stakeholder management skills</li><li>Excellent time management and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to prioritize tasks and meet tight deadlines</li><li>Strong communication and problem-solving skills</li><li>Tech-savvy and highly responsive</li></ul>Preferred Profile:<ul><li>Male candidate</li><li>Highly proactive and dependable personality</li><li>Extremely organized and detail-focused</li><li>Fast learner with a strong sense of ownership</li><li>Able to work independently with minimal supervision</li><li>Professional, presentable, and disciplined</li><li>Someone who can handle pressure and deliver consistently</li></ul>What We&rsquo;re Looking For:A smart, reliable, and high-performance Executive Secretary who can take full ownership of administrative operations, ensure smooth coordination across teams, and maintain a high standard of professionalism in all communications and documentation.Job Type: Full-timePay: AED36,000.00 - AED72,000.00 per yearApplication Question(s):<ul><li>You must be based in UAE, Are you currently in UAE?</li><li>What is your monthly current salary in AED?</li><li>How many days you have for the notice period?</li><li>You must be flexible to have some tasks to submit during the weekends if needed, Are you okay with that?</li></ul>

Male Executive Secretary to the Director

Mind Base Education

<div>
 The Executive Assistant will play a critical role in ensuring effective scheduling, communication, follow-ups, and smooth day-to-day operations for senior leadership, while also assisting with documentation, data entry, and coordination across functions.
 
 
 
 Key Responsibilities
 
 
 
 
 Chairman Support
 
 
 &bull; Act as the primary point of contact for the Chairman with internal and external stakeholders
 
 &bull; Manage and coordinate the Chairman&rsquo;s calendar, meetings, appointments, and travel schedules
 
 &bull; Organize and prioritize meeting requests to ensure effective time management
 
 &bull; Prepare agendas, briefing materials, presentations, and supporting documents
 
 &bull; Attend meetings, record minutes, track action items, and ensure timely follow-up
 
 &bull; Manage correspondence, emails, and document flow on behalf of the Chairman
 
 &bull; Coordinate travel arrangements, logistics, and expense tracking
 
 &bull; Handle sensitive and confidential information with the highest level of discretion
 
 
 
 Senior Leadership &amp; Senior Management Office Support
 
 
 &bull; Coordinate meetings, workshops, and leadership sessions
 
 &bull; Support the Senior Management Office with scheduling, documentation, and reporting
 
 &bull; Assist in preparing executive presentations, reports, and summaries
 
 &bull; Maintain structured digital and physical filing systems
 
 &bull; Facilitate communication and coordination between senior leadership and internal teams
 
 &bull; Track commitments, deadlines, and cross-functional initiatives
 
 
 Requirements
 
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred
 
 &bull; Minimum 2-5 years of experience in an Executive Assistant, Personal Assistant, or similar role supporting senior executives
 
 &bull; Experience supporting C-level executives, Chairman, or senior leadership
 
 &bull; Strong organizational, time-management, and prioritization skills
 
 &bull; Excellent written and verbal communication skills
 
 &bull; High level of discretion and integrity when handling confidential information
 
 &bull; Strong attention to detail and accuracy, particularly in documentation and data entry
 
 &bull; Proficiency in Microsoft Office, Google Workspace, and office productivity tools
 
 &bull; Ability to work independently, take initiative, and adapt to changing priorities
 
 
 
</div>

Executive Assistant -University Fresh Graduate

ERTIKAZ CONTRACTING & GENERAL MAINTAINANCE

Job Titles: Security ExecutiveResponsibilities:<ul><li>Managing schedules for managers/engineers, coordinating appointments, and greeting visitors.</li><li>Handling phone calls, responding to emails, and managing incoming/outgoing mail.</li><li>Filing contracts, drawings, and official letters for each project separately.</li><li>Organizing payment certificates (Abstracts) and contractor/vendor documents.</li><li>Requesting quotations, comparing prices, and following up on delivery schedules.</li><li>Preparing invoices, tracking payments, and administratively reviewing subcontractor abstracts.</li><li>Acting as a point of contact between management and site staff.</li><li>Preparing documents for permits, social insurance, and official authorities.</li><li>Schedule Management and Meeting Coordination</li></ul>Requirements:<ul><li>Microsoft Office</li><li>Languages : Arabic &amp; English (Fluent in Speaking, Reading, and Writing)</li><li>Experience : Minimum of 3 years</li><li>Industry : Construction &amp; Contracting Companies</li><li>Location : UAE</li></ul>Job Type: Full-time

Secretary Executive

NMC Health plc

<div><div>Communication Management:
 
<ul><li>Handling incoming and outgoing correspondence, including phone calls, emails, and mail.
</li><li>Acting as a first point of contact for the Medical Director, managing communication flow effectively.
</li><li>Preparing and distributing information to relevant parties, including patients, staff, and other stakeholders.
</li></ul>Scheduling and Coordination:
 
<ul><li>Managing the Medical Director's calendar, scheduling appointments &amp; committee meetings.
</li><li>Coordinating and scheduling appointments for patients, as required.
</li><li>Maintaining appointment schedules for other staff members, if applicable.
</li></ul>Administrative Support:
 
<ul><li>Preparing documents, including letters, reports, and presentations, using word processing and other software.
</li><li>Preparing committee agendas and minutes of meetings involving the Medical director's team.
</li><li>Managing office supplies and equipment, ensuring availability and functionality.
</li><li>Providing general administrative support to the Medical Director and their team.
</li><li>Managing and booking the mandatory life support courses for the doctors.
</li><li>Booking and managing doctors IPPE &amp; APPE&rsquo;s.
</li><li>Assist with the coordination and administration of privileges and the DOCP committees.
</li><li>Assist with the coordination of medical interns.
</li><li>Assist in the facilitation of mandatory life support for physicians.
</li></ul>Patient Interaction:
 
<ul><li>Greeting patients and visitors, providing a welcoming and professional environment.
</li><li>Answering patient inquiries and providing information, as needed.
</li><li>Handling sensitive information with confidentiality and discretion.
</li></ul>Collaboration and Coordination:
 
<ul><li>Working closely with other members of the medical staff, including nurses, receptionists, and other administrative personnel.
</li><li>Liaising with other departments and external organizations, as required.
</li><li>Collaborating with the Clinical Services Secretary and other relevant staff to ensure accurate record-keeping and efficient operations.</li></ul></div></div>
 <div><div>Communication Management:
 
<ul><li>Handling incoming and outgoing correspondence, including phone calls, emails, and mail.
</li><li>Acting as a first point of contact for the Medical Director, managing communication flow effectively.
</li><li>Preparing and distributing information to relevant parties, including patients, staff, and other stakeholders.
</li></ul>Scheduling and Coordination:
 
<ul><li>Managing the Medical Director's calendar, scheduling appointments &amp; committee meetings.
</li><li>Coordinating and scheduling appointments for patients, as required.
</li><li>Maintaining appointment schedules for other staff members, if applicable.
</li></ul>Administrative Support:
 
<ul><li>Preparing documents, including letters, reports, and presentations, using word processing and other software.
</li><li>Preparing committee agendas and minutes of meetings involving the Medical director's team.
</li><li>Managing office supplies and equipment, ensuring availability and functionality.
</li><li>Providing general administrative support to the Medical Director and their team.
</li><li>Managing and booking the mandatory life support courses for the doctors.
</li><li>Booking and managing doctors IPPE &amp; APPE&rsquo;s.
</li><li>Assist with the coordination and administration of privileges and the DOCP committees.
</li><li>Assist with the coordination of medical interns.
</li><li>Assist in the facilitation of mandatory life support for physicians.
</li></ul>Patient Interaction:
 
<ul><li>Greeting patients and visitors, providing a welcoming and professional environment.
</li><li>Answering patient inquiries and providing information, as needed.
</li><li>Handling sensitive information with confidentiality and discretion.
</li></ul>Collaboration and Coordination:
 
<ul><li>Working closely with other members of the medical staff, including nurses, receptionists, and other administrative personnel.
</li><li>Liaising with other departments and external organizations, as required.
</li><li>Collaborating with the Clinical Services Secretary and other relevant staff to ensure accurate record-keeping and efficient operations.</li></ul></div></div>
 <div>High School Diploma</div>

Secretary

ADNOC Group

<div>
 
 Job Purpose
 
 
 
 Support the CG Team in the development and implementation of the Corporate Governance program, strategy, policies, procedures, and related improvement projects to ensure that the overall business is fully compliant with internal and external requirements.
 
 
 
 Key Accountabilities
 
 
 
 
 
 
 
 
 
 Governance program
 
 
 
 
 <ul>
 <li>
 Support the corporate governance team in his/her role as General Counsel&rsquo;s support for the activities related to Bod Secretary and relevant Board Committees.
 </li>
 <li>
 Support in gathering and review of data related to activities and programs required for Management
 
 
 </li>
 </ul>
 Committee and Sub-Committees&rsquo; establishment, merging and abolishment, including Charters.
 
 
 <ul>
 <li>
 Support in formatting and updating of Department documentation, oversee the review and update of Company DOA Corporate policies in line with instructions and procedures.
 </li>
 <li>
 Support in update and maintain the Document Governance Framework including Templates.
 </li>
 <li>
 Coordinate, collect and organize data, presentation formats for management meetings, as required and relating to corporate governance matters, as required.
 </li>
 <li>
 Support GCDM in maintenance of Corporate Structure Register and the subsidiaries licensing process.
 </li>
 <li>
 Collaborate with Legal Team in issuing, revoking and maintaining the PoA for Company Management and other relevant personnel
 </li>
 <li>
 Facilitate corporate reporting and oversee record management to ensure availability of documents
 
 
 </li>
 </ul>
 and data to authorized personnel Liaise with different parties to ensure corporate governance practices are in accordance with relevant governmental bodies and have aligned with international
 
 
 best practice (including that of ADNOC Group). Maintain a central repository for corporate governance policies and procedures, and ensure they are duly updated to reflect current requirements and to capture any changes accordingly.
 
 
 <ul>
 <li>
 Responsible for assessing effectiveness of corporate governance practices and furnish inputs for
 
 
 </li>
 </ul>
 quarterly reports to management on status of corporate governance framework, key gaps, and
 
 
 enhancement recommendations.
 
 
 <ul>
 <li>
 Advise and assist ADD personnel on effective delegation of authority across all levels of
 
 
 </li>
 </ul>
 organization.
 
 
 <ul>
 <li>
 Assist CGDM and C-suite on matters relating to formation of management committees and defining their roles and responsibilities along with its composition.
 </li>
 <li>
 Periodic assessment of triggers that imply the need for updating the delegation of authority, policies, and procedures, coordinating updates to the delegation of authority and assisting in presenting for alignment and approval.
 
 
 </li>
 </ul>
 
 
 Paralegal activities
 
 
 
 
 <ul>
 <li>
 Follow-up on documents with legal/corporate governance issues and execute paralegal activities to ensure a timely response to inquiries and regular follow ups on such matters/cases for proper recording and closure.
 
 
 </li>
 </ul>
 
 Qualifications, Experience, Knowledge &amp; Skills
 
 
 
 <ul>
 <li>
 Bachelor Degree in Law degree preferred
 </li>
 <li>
 6 years of relevant experience
 </li>
 <li>
 Excellent computer skills
 </li>
 <li>
 High level of English writing, reading and speaking skills
 </li>
 <li>
 Eye for detail
 </li>
 </ul>
</div>

Analyst, Corporate Governance

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