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International Community Schools (ICSchools)

<div>
 
 Job Title: Executive Assistant to the CEO
 
 
 
 
 Location:
 
 
 
 Abu Dhabi, UAE.
 
 
 
 Organization:
 
 International Community Schools (ICS)
 
 
 
 Job Summary
 
 
 
 
 International Community Schools (ICS), a leading group of schools with multiple branches across Abu Dhabi, is seeking a highly professional and proactive female
 
 Executive Secretary to the CEO
 
 . The ideal candidate will provide high-level administrative and executive support to the CEO, ensuring smooth coordination of executive operations.
 
 
 
 The candidate must be
 
 fluent in both Arabic and English (written and spoken)
 
 and capable of handling confidential matters with integrity and professionalism.
 
 
 
 
 International Community Schools
 
 is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory references and the receipt of police clearance. We strongly encourage UAE Nationals to apply.
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Provide comprehensive administrative and executive support to the CEO.
 
 
 </li>
 <li>
 
 Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.
 
 
 </li>
 <li>
 
 Prepare correspondence, reports, presentations, and official documents in Arabic and English.
 
 
 </li>
 <li>
 
 Draft, translate, and review internal and external communications.
 
 
 </li>
 <li>
 
 Coordinate with school branch leaders, department heads, and external stakeholders.
 
 
 </li>
 <li>
 
 Organize executive meetings, prepare agendas, record minutes, and follow up on action items.
 
 
 </li>
 <li>
 
 Handle confidential information with the highest level of discretion.
 
 
 </li>
 <li>
 
 Screen and prioritize emails, phone calls, and inquiries.
 
 
 </li>
 <li>
 
 Maintain organized filing systems (physical and digital).
 
 
 </li>
 <li>
 
 Assist in preparing board reports and executive summaries.
 
 
 </li>
 <li>
 
 Ensure timely communication between the CEO&rsquo;s office and all departments.
 
 
 </li>
 <li>
 
 Support strategic initiatives and special projects as assigned by the CEO.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 Requirements &amp; Qualifications
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 </li>
 <li>
 
 Minimum 2-3 years of experience as an Executive Secretary, Executive Assistant, or similar senior administrative role.
 
 
 </li>
 <li>
 
 
 Fluency in Arabic and English (mandatory).
 
 
 
 </li>
 <li>
 
 Excellent written and verbal communication skills in both languages.
 
 
 </li>
 <li>
 
 Strong organizational and time-management skills.
 
 
 </li>
 <li>
 
 High level of professionalism and confidentiality.
 
 
 </li>
 <li>
 
 Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
 </li>
 <li>
 
 Ability to multitask and work under pressure in a fast-paced environment.
 
 
 </li>
 <li>
 
 Strong interpersonal skills with the ability to interact with senior management and stakeholders.
 
 
 </li>
 <li>
 
 Experience in the education sector in the UAE is an advantage.
 
 
 </li>
 <li>
 
 Knowledge of UAE professional and corporate etiquette is preferred.
 
 
 </li>
 </ul>
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 
 Highly organized and detail-oriented
 
 
 </li>
 <li>
 
 Proactive and solution-oriented
 
 
 </li>
 <li>
 
 Strong decision-making support capability
 
 
 </li>
 <li>
 
 Professional appearance and demeanor
 
 
 </li>
 <li>
 
 Loyal, trustworthy, and discreet
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <li>
 
 Competitive salary package aligned with experience and qualifications
 
 
 </li>
 <li>
 
 End-of-service benefits as per UAE Labour Law
 
 
 </li>
 <li>
 
 Opportunity to work directly with executive leadership and gain strategic exposure
 
 
 </li>
 <li>
 
 Professional and respectful work culture
 
 
 </li>
 <li>
 
 Career growth opportunities within a leading education group in Abu Dhabi
 
 
 </li>
 <li>
 
 Supportive and collaborative leadership environment
 
 
 </li>
</div>

Executive Assistant to the CEO

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospital / Health Care 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and professional Executive Assistant in Abu Dhabi to support senior management within our healthcare operations. The ideal candidate will have strong experience in executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration.
This role is ideal for candidates searching for Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide high-level administrative and executive support to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

kMNA lAWYERS & LEGAL CONSULTANTS

Our company is looking to hire a Secretary to join our team in Abu Dhabi. Arabic language proficiency is required. The ideal candidate should be organized, detail-oriented, and capable of supporting lawyers with administrative and legal documentation tasks in a professional legal environment.Key Responsibilities<ul><li>Handle client communications and professional correspondence</li><li>Maintain and organize legal records, files, and documentation</li><li>Manage office emails, phone calls, and administrative documentation</li></ul>Requirements<ul><li>Previous experience as a Secretary or Administrative Secretary (experience in a law firm is preferred)</li><li>Knowledge of accounting or financial administrative tasks</li><li>Fluency in Arabic is mandatory; English proficiency is an advantage</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Strong organizational, multitasking, and time-management skills</li><li>Excellent communication skills with the ability to handle confidential information professionally</li><li>Ability to manage sensitive information with professionalism and discretion</li><li>Ability to manage multiple tasks and perform effectively in a fast-paced environment</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Secretary

Loft Orbital Solutions

<div><div><div>Wanna join the adventure?</div>
<div></div>
<div>We are looking for a highly capable and detail-oriented Executive Assistant to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO&rsquo;s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.</div>
<div></div>
<div>You must be sharp, discreet, and proactive, able to anticipate needs before they arise and</div>
<div>manage priorities in a fast-moving environment. This is not a typical 9-to-5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO&rsquo;s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.</div>
<div></div>
<div>If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.</div></div>
<div><div><h3 class="jobSectionHeader">About this Role:</h3><div><div><ul>
<li>Own and manage the CEO&rsquo;s professional and personal calendar end to end including</li>
<li>board meetings, leadership offsites, personal appointments, and family events</li>
<li>Stay on top of the CEO&rsquo;s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up</li>
<li>Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed</li>
<li>Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel</li>
<li>Manage personal matters and commitments that intersect with the CEO&rsquo;s professional life with discretion and efficiency</li>
<li>Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO&rsquo;s time</li>
<li>Handle sensitive information with the highest level of confidentiality and professionalism</li>
<li>Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times</li>
</ul>
</div></div></div></div><div></div><div><div><h3 class="jobSectionHeader">Must Haves:</h3><div><div><ul>
<li>Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives</li>
<li>Exceptional organizational skills with the ability to manage multiple priorities and deadlines</li>
<li>Excellent written and verbal communication skills in English. Arabic is a plus</li>
<li>High level of discretion, integrity, and trustworthiness</li>
<li>Strong problem-solving ability and resourcefulness in high-pressure situations</li>
<li>Comfortable managing both professional and personal tasks in a blended role</li>
<li>Proficiency in Microsoft Office, Google Workspace, and scheduling tools</li>
</ul></div></div></div></div><div><div>Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.</div></div></div>

Sophia Home By Patina Interior

Job Title: Personal Assistant to Managing DirectorJob SummaryWe are seeking a highly organized, proactive, and trustworthy Personal Assistant to the Managing Director to provide comprehensive administrative and personal support. The successful candidate will manage the MD&rsquo;s daily schedule, communications, and coordination with internal and external stakeholders, ensuring smooth and efficient business operations.This role requires excellent communication skills, discretion, and the ability to handle multiple tasks in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage the MD&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Act as the first point of contact between the MD and internal/external.</li><li>Screen calls, emails, and correspondence and respond or redirect as appropriate.</li><li>Prepare meeting agendas, presentations, reports, and official correspondence.</li><li>Organize and coordinate meetings, conferences, and business events.</li><li>Maintain confidential files, documents, and records with high discretion.</li><li>Follow up on action items and deadlines on behalf of the MD.</li><li>Coordinate with department heads to ensure timely submission of reports and updates.</li><li>Handle office administration tasks as assigned by the MD.</li><li>Support the MD with personal tasks when required (travel, accommodation, appointments).</li><li>Draft and review letters, memos, and official company communications.</li><li>Ensure smooth communication flow between the MD and staff.</li><li>Maintain proper filing system (digital and physical).</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration or a related field.</li><li>Proven experience as a Personal Assistant or Executive Secretary to senior management.</li><li>Excellent organizational and time management skills with strong attention to detail.</li><li>Strong verbal and written communication skills (English required; Arabic is an advantage).</li><li>High level of professionalism, confidentiality, and integrity.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to multitask and work under pressure with minimal supervision.</li><li>Strong coordination and interpersonal skills.</li></ul>Job Type: Full-timePay: From AED4,000.00 per monthWork Location: In person

Personal Assistant to Managing Director

Confidential Careers

<div>
 
 
 Location:
 
 Abu Dhabi
 
 
 
 Reporting to:
 
 CEO
 
 
 
 Employment Type:
 
 Full‑Time
 
 
 
 
 
 We are seeking a highly professional
 
 Executive Office Coordinator
 
 to support the CEO in a fast‑paced, high‑impact environment. This role requires exceptional organizational skills, strong communication abilities, and the highest level of discretion.
 
 
 
 
 
 As part of our
 
 Emiratization talent development efforts
 
 ,
 
 Emirati Nationals are strongly encouraged to apply
 
 .
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide high‑level executive support to the CEO, ensuring seamless coordination of daily operations.
 </li>
 <li>
 Manage complex calendars, arrange meetings, prepare agendas, and ensure timely follow‑ups.
 </li>
 <li>
 Draft, review, and circulate confidential correspondence, reports, and presentations.
 </li>
 <li>
 Coordinate high‑level engagements with internal stakeholders, external partners, and government entities.
 </li>
 <li>
 Organize business travel, logistical arrangements, protocol requirements, and visitor coordination.
 </li>
 <li>
 Maintain an efficient documentation and filing system (electronic and physical).
 </li>
 <li>
 Support executive decision‑making through organized briefings, meeting preparation, and information flow.
 </li>
 <li>
 Uphold strict confidentiality and demonstrate the highest levels of professionalism.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Emirati talent encouraged to apply
 </li>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field (preferred).
 </li>
 <li>
 3+ years of experience supporting senior executives or handling executive office duties.
 </li>
 <li>
 Strong communication skills (written and verbal).
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple priorities.
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
 </li>
 <li>
 High degree of discretion, maturity, and attention to detail.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 A unique opportunity to work directly with the CEO in a high‑impact, strategic environment.
 </li>
 <li>
 Exposure to leadership decision‑making and executive operations.
 </li>
 <li>
 Professional growth and development within a leading organization.
 </li>
 </ul>
 
 
</div>

Executive Office Coordinator (Emiratization Initiative)

ALDAR

<div>
 
 ARM is seeking a highly organized and proactive
 
 Executive Assistant
 
 to provide comprehensive administrative and operational support to the C-Level Executive. This key role ensures seamless day-to-day operations while upholding the highest standards of professionalism and confidentiality.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage complex calendars for the leadership, including scheduling meetings, coordinating travel, and prioritizing commitments.
 </li>
 <li>
 Serve as the primary point of contact for internal and external stakeholders, handling communications with discretion.
 </li>
 <li>
 Draft, review, and respond to correspondence on behalf of the leadership team.
 </li>
 </ul>
 
 
 
 
 
 Meeting &amp; Event Coordination
 
 
 <ul>
 <li>
 Plan and execute leadership meetings, board meetings, off-sites, and corporate events.
 </li>
 <li>
 Prepare agendas, record minutes, and follow up on action items.
 </li>
 <li>
 Oversee logistics for internal and external events, including vendor coordination and travel arrangements.
 </li>
 </ul>
 
 
 
 
 
 Administrative &amp; Operational Support
 
 
 <ul>
 <li>
 Prepare expense reports and manage reimbursements for the leadership team.
 </li>
 <li>
 Maintain filing systems, databases, and records of confidential and official documents.
 </li>
 <li>
 Coordinate and prioritize incoming requests to ensure efficient workflow.
 </li>
 </ul>
 
 
 
 
 
 Professionalism &amp; Confidentiality
 
 
 <ul>
 <li>
 Handle sensitive information with utmost discretion.
 </li>
 <li>
 Maintain a high level of professionalism in all interactions with executives, board members, and stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent.
 </li>
 <li>
 5+ years of experience supporting senior leadership.
 </li>
 <li>
 Strong organizational, time-management, and communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite.
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment.
 </li>
 <li>
 Exceptional discretion in handling confidential information.
 </li>
 </ul>
 
 
 
 
 
 Why Join ARM
 
 
 <ul>
 <li>
 Play a vital role in supporting the leadership team of a dynamic and growing organization.
 </li>
 <li>
 Gain exposure to strategic initiatives and leadership-level decision-making.
 </li>
 <li>
 Contribute to operational excellence and organizational success.
 </li>
 </ul>
 
 
</div>

Executive Assistant- Aldar Retail Management

Explore 87+ Executive secretary in Abu Dhabi this April. Find roles across top companies and apply now to boost your career.

87 executive secretary jobs In Abu Dhabi

Executive Assistant to the CEO

Executive Assistant

Secretary

Executive Assistant

Personal Assistant to Managing Director

Executive Office Coordinator (Emiratization Initiative)

Executive Assistant- Aldar Retail Management