sales executive

office administrator

executive assistant

office manager

secretary

executive secretary

Vibes Staffing

<div>
 
 
 
 ROLE PURPOSE
 
 
 
 
 
 
 
 The Executive Secretary to the Managing Director serves as a trusted operational partner to the MD, enabling her to focus exclusively on high-priority strategic and leadership activities. This role goes beyond traditional secretarial support - it functions as a critical filter, coordinator, and executor, ensuring that decisions, delegated tasks, and communications flow efficiently between the MD, internal teams, and external stakeholders. The Executive Secretary is expected to bring a proactive, technology-forward mindset, introducing and championing digital tools and modern workflows that elevate the efficiency and professionalism of the MD's office. Operating with a high degree of independence, sound judgment, and strong interpersonal confidence, the role demands someone who can manage competing priorities seamlessly, maintain discretion under pressure, and represent the MD's standards in every interaction.
 
 
 
 
 
 
 
 CORE RESPONSIBILITIES
 
 
 
 
 
 
 
 
 Strategic Priority Management &amp; Executive Filtering
 
 
 <ul>
 <li>
 Proactively manage the MD's calendar, daily schedule, and priorities &mdash; identifying what requires her direct attention versus what can be delegated, deferred, or handled independently.
 </li>
 <li>
 Filter and triage all incoming communications, meeting requests, and tasks, escalating only what is genuinely critical to the MD.
 </li>
 <li>
 Prepare daily and weekly priority briefings for the MD to ensure focus remains on high-impact strategic matters.
 </li>
 <li>
 Anticipate needs and create structured plans that allow the MD to operate at peak effectiveness.
 </li>
 </ul>
 
 
 
 
 
 Task Delegation, Follow-Up &amp; Gatekeeping
 
 
 <ul>
 <li>
 Actively follow up with internal team members and external vendors on tasks, commitments, and deliverables delegated by the MD &mdash; ensuring timely completion without requiring the MD to chase.
 </li>
 <li>
 Maintain a live task and delegation tracker, monitoring progress and flagging delays proactively.
 </li>
 <li>
 Liaise between the MD and team members to resolve issues, provide clarity, and ensure smooth handovers.
 </li>
 <li>
 Act as a professional gatekeeper &mdash; managing access to the MD's time and office, redirecting ad-hoc requests through appropriate channels to protect focus and productivity.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Documentation
 
 
 <ul>
 <li>
 Draft, review, and send high-quality correspondence on behalf of the MD, including emails, memos, letters, and official communications.
 </li>
 <li>
 Prepare and format professional presentations, reports, meeting materials, and briefing documents.
 </li>
 <li>
 Minute-take during key meetings, distribute action items, and track follow-through.
 </li>
 <li>
 Manage confidential information with absolute discretion.
 </li>
 </ul>
 
 
 
 
 
 Technology &amp; Process Improvement
 
 
 <ul>
 <li>
 Introduce and implement technology-based tools to modernise the MD's office operations &mdash; including AI productivity tools (e.g., Claude, ChatGPT, Gamma, etc.), project and task management platforms (e.g., Notion, Monday.com), and collaboration tools.
 </li>
 <li>
 Build and maintain efficient digital filing, documentation, and workflow systems.
 </li>
 <li>
 Champion the move from manual and paper-based processes to streamlined, technology-enabled ways of working.
 </li>
 <li>
 Proactively research and recommend tools, templates, and process improvements that increase organisational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Administrative &amp; Operational Support
 
 
 <ul>
 <li>
 Coordinate logistics for internal and external meetings, including venue, agenda, materials, and attendee management.
 </li>
 <li>
 Arrange travel, accommodation, and itineraries for the MD and senior guests as required.
 </li>
 <li>
 Manage office supplies, vendor relationships, and administrative contracts pertaining to the MD's office.
 </li>
 <li>
 Support the preparation and submission of expense reports and relevant administrative documentation.
 </li>
 </ul>
 
 
 
 
 
 
 KNOWLEDGE &amp; SKILLS
 
 
 
 
 
 
 <ul>
 <li>
 Minimum 5 years of relevant experience as an Executive Secretary or Executive Assistant supporting C-suite executives, preferably in a fast-paced, multi-stakeholder environment.
 </li>
 <li>
 Bachelor's degree in Business Administration, Communications, Office Management, or a related field.
 </li>
 <li>
 Minimum 5 years of experience in an Executive Secretary or Executive Assistant role directly supporting C-suite or senior leadership.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with demonstrable ability to produce polished, professional outputs.
 </li>
 <li>
 Hands-on experience with modern productivity and AI-powered tools including but not limited to: Claude, ChatGPT, Gamma, Notion, Monday.com, or similar platforms.
 </li>
 <li>
 Exceptional written and verbal English communication skills, including professional email and business writing.
 </li>
 <li>
 Strong presentation design skills with proven ability to create clear, visually compelling materials for executive audiences.
 </li>
 <li>
 Experience introducing or implementing technology-driven process improvements within an executive office or similar environment is a strong advantage.
 </li>
 <li>
 Excellent English language skills (written and spoken) are required.
 </li>
 <li>
 Arabic language proficiency is an advantage.
 </li>
 </ul>
</div>

Executive Secretary

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospital / Health Care 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and professional Executive Assistant in Abu Dhabi to support senior management within our healthcare operations. The ideal candidate will have strong experience in executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration.
This role is ideal for candidates searching for Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide high-level administrative and executive support to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

Just Fix Facilities Management Services

we are looking for Secretary for our nursery located in airport Rd, abudhabishe should have experience as a Secretary Experience in Educational sector is a plus must be an immediate joinerPay: AED5,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>Do you have experience in an educational sector?</li><li>Nationality?</li><li>Age?</li><li>Expected salary?</li><li>When you can join?</li><li>How many years of experience do you have a Secretary?</li></ul>Work Location: In person

Secretary-For Kids Nursery Owner- Arrabic Speakker

Advisors Properties L.L.C

We are currently looking for a professional and highly organized Executive Assistant to join our growing team in Abu Dhabi.The ideal candidate should be proactive, detail-oriented, and capable of handling administrative and executive support tasks in a fast-paced work environment.Job ResponsibilitiesManage executive schedules, appointments, and meetingsHandle calls, emails, and correspondence professionallyPrepare reports, documents, and presentationsCoordinate with internal departments and external clientsMaintain organized filing systems and recordsAssist with daily administrative and operational tasksFollow up on pending tasks and deadlinesRequirementsFluent in Arabic and English (spoken and written)Previous experience as an Executive Assistant, Administrative Assistant, or similar roleStrong communication and interpersonal skillsExcellent organizational and multitasking abilitiesProficient in Microsoft Office (Word, Excel, Outlook)Professional appearance and attitudeAbility to work under pressure and maintain confidentialityJob DetailsLocation: Abu DhabiEmployment Type: Full-TimeSalary: To be discussed during the interviewIf you meet the qualifications and are ready to join a professional team, please apply with your updated CV.Pay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Ability to Join</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Work Location: In person

Executive Assistant (Arabic Speaker - Female)

Metech

We are looking for a highly organized and detail-oriented ADMIN AND SECRETARY to provide administrative and secretarial support to the office. The ideal candidate will be responsible for managing day-to-day administrative tasks, scheduling meetings, handling correspondence, and supporting internal teams to ensure smooth office operations.The role blends administrative excellence with strategic awareness, supporting and maintaining momentum across key initiatives and daily priorities.Job Title: ADMIN AND SECRETARYLocation: Abu Dhabi, UAE&ldquo;FLUENT ARABIC AN ADVANTAGE.&rdquo;KEY RESPONSIBILITIES:<ul><li>Communication handling: Act as the first point of contact for calls, emails, and correspondence. Draft, edit, and proofread letters, memos, and executive communications while maintaining strict confidentiality and professionalism.</li><li>Meeting support: Prepare comprehensive meeting agendas, briefing materials, and presentation decks. Attend meetings when required to capture accurate minutes, track action items, and ensure timely follow‑up.</li><li>Office coordination: Serve as a liaison between the Chief executiv officer and internal departments, external partners, and VIP visitors. Manage office logistics, coordinate appointments, and maintain a polished and welcoming executive environment.</li><li>Document management: Organize and maintain digital and physical filing systems, ensuring secure handling of contracts, reports, and sensitive documents. Support document reviews and ensure version control.</li><li>Project assistance: Assist the CEO with research, data gathering, and preparation of executive summaries, reports, and presentations. Provide support on special projects that require coordination, follow‑up, and cross‑departmental communication.</li><li>Confidentiality &amp; discretion: Uphold the highest standards of integrity when handling confidential information, strategic documents, and sensitive discussions.</li></ul>QUALIFICATIONS &amp; EXPERIENCE:<ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field</li><li>Proven experience in a similar administrative or secretarial role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to multitask and work under pressure</li><li>Professional demeanor and positive attitude</li><li>Discretion and confidentiality are a must</li></ul>Work Location: In person.Job Type: Full-timeIMMEDIATE JOINERS PREFFERED&ldquo;FLUENT ARABIC AN ADVANTAGE.&rdquo;Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation?</li></ul>Work Location: In person

ADMIN & SECRETARY

SEMBOL CONSTRUCTION

The Role
 Job Title: Secretary to General Manager (Arabic Speaker) Location: Abu DHabi UAE Reporting To: General Manager We are seeking a highly organized and professional Arabic-speaking Secretary to provide comprehensive administrative and secretarial support to the General Manager. The ideal candidate should have excellent communication skills in both Arabic and English, strong coordination abilities, and the capability to handle confidential matters with discretion. Key Responsibilities: • Provide full secretarial and administrative support to the General Manager • Manage and maintain the GM’s calendar, appointments, and meetings • Prepare correspondence, reports, presentations, and meeting minutes in Arabic and English • Handle incoming calls, emails, and official communications • Coordinate internal and external meetings, including logistics and documentation • Translate documents and communications (Arabic ? English) • Maintain proper filing systems (electronic and hard copy) • Liaise with internal departments and external stakeholders on behalf of the GM
 
Requirements
 Qualifications & Requirements: • Bachelor’s Degree in Business Administration or related field • Minimum 5–8 years of experience as a Secretary / Executive Assistant, preferably supporting senior management • Fluent in Arabic and English (spoken and written) • Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) • Excellent organizational and time management skills • Professional appearance and communication skills • Ability to multitask and work under pressure
 
About the company
 Sembol Inşaat Company, which is well-known in Turkey and abroad by its unique construction facilities and breath-taking projects, is a company, which left a mark in Turkey and abroad historically and conducted activities in different places of the world, erected significant creation of architectural art, carried out complex and challenging projects within allocated budget and time limits.

Secretary to General Manager

Department of Culture and Tourism – Abu Dhabi (DCT Abu Dhabi)

<div>
 
 We are currently looking for a highly organized and proactive
 
 Executive Assistant
 
 to join us at the Department of Culture and Tourism &ndash; Abu Dhabi (DCT Abu Dhabi) on a
 
 12-month freelance contract.
 
 
 
 
 
 
 DCT Abu Dhabi plays a central role in driving the sustainable growth of the emirate&rsquo;s culture and tourism sectors, positioning Abu Dhabi as a global destination for culture, creativity, and tourism. This role offers the opportunity to work at the heart of a dynamic environment, supporting senior stakeholders and contributing to the smooth execution of day-to-day operations.
 
 
 
 
 
 
 
 Role Overview
 
 
 
 
 This role is critical in ensuring efficient administrative and operational support across the team, with direct exposure to senior leadership and high-level coordination activities. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage calendars, coordinate meetings, and resolve scheduling conflicts
 </li>
 <li>
 Coordinate travel arrangements, events, and departmental activities
 </li>
 <li>
 Maintain and update stakeholder and contact databases
 </li>
 <li>
 Prepare, organize, and manage correspondence, reports, and presentations
 </li>
 <li>
 Support executive correspondence and prioritize communications effectively
 </li>
 <li>
 Track and coordinate executive approvals and signatory requirements
 </li>
 <li>
 Set up conference calls and ensure smooth communication with stakeholders
 </li>
 <li>
 Maintain both electronic and physical filing systems
 </li>
 </ul>
 
 
 
 
 
 
 Technology &amp; Tools
 
 
 
 <ul>
 <li>
 Create documents, reports, spreadsheets using Microsoft Excel, Word and PowerPoint
 </li>
 <li>
 Create presentations in PowerPoint
 </li>
 <li>
 Demonstrated proficiencies with specific technologies e.g. AdobeSign, KissFlow, Oracle, SAP, SharePoint, etc.
 </li>
 </ul>
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 Basic Qualifications
 
 
 <ul>
 <li>
 5+ years of administrative support experience, ideally within a corporate or government environment
 </li>
 <li>
 Prior experience in office management is highly desirable
 </li>
 </ul>
 
 
 
 
 
 Core Skills
 
 
 <ul>
 <li>
 Proactive and initiates projects, accepting of new assignments and challenges
 </li>
 <li>
 Manage multiple simultaneous projects and meet deadlines
 </li>
 <li>
 Capacity to multi-task, prioritize work load and effectively manage time
 </li>
 <li>
 Lead by example regarding efficient work habits and professional behavior
 </li>
 <li>
 Ability to work in fast-paced, deadline driven environment
 </li>
 <li>
 Demonstrate excellent oral and written communication skills
 </li>
 <li>
 Work effectively as part of a team and lead a team when required, yet be able to work independently with minimal supervision
 </li>
 <li>
 Perform all tasks with attention to detail and review for accuracy.
 </li>
 <li>
 Maintain courteous, professional manner in person and on the phone.
 </li>
 <li>
 Ability to maintain confidentiality.
 </li>
 <li>
 Proficient in Microsoft Office application (Excel, Word, PowerPoint)
 </li>
 </ul>
 
 
 
 
 📍 Location: Abu Dhabi
 
 
 📅 Contract: 12 months
 
 
 
 
 
 If this sounds relevant to your background, please apply and submit your updated CV.
 
</div>

Executive Assistant (12-Month Contract)

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