executive assistant

front office manager

office manager

secretary

office administrator

executive secretary

Connect Real Estate

Real Estate SecretaryPosition Overview:As a Real Estate Secretary, you will be a crucial member of our administrative team, providing essential support to ensure the smooth operation of our real estate office. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.Key Responsibilities:Administrative Support: Provide comprehensive administrative support to real estate agents and the management team, including handling phone calls, emails, and managing schedules.Documentation: Prepare and process real estate documents, contracts, and agreements. Ensure accuracy and compliance with legal requirements.Client Interaction: Interact with clients to schedule appointments, provide information, and assist with inquiries. Maintain a professional and courteous demeanor.Data Management: Maintain and update property listings, client databases, and other relevant records. Ensure data accuracy and integrity.Coordination: Assist in coordinating property showings, open houses, and other events. Collaborate with agents and vendors to facilitate smooth transactions.Office Organization: Keep the office environment organized, including managing office supplies, equipment, and maintaining a tidy workspace.Qualifications:Proven experience as an administrative secretary, preferably in the real estate industry.Proficiency in Microsoft Office Suite and real estate management software.Excellent communication and interpersonal skills.Strong organizational and multitasking abilities.Knowledge of real estate terminology and processes is advantageous.About Us:Connect Real Estate L.L.C is a well-established real estate firm dedicated to delivering exceptional service in residential, commercial, luxury properties, etc.. Our team is passionate about providing top-notch real estate solutions, and we are currently seeking a detail-oriented and organized individual to join us as a Real Estate Administrative Secretary.Job Type: Full-timePay: AED2,500.00 - AED5,000.00 per monthExperience:<ul><li>real estate: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Executive Secretary

نكست الشرق للإستشارات الهندسية

&bull;3-4 years experience in UAE&bull;Answering and screening telephone calls, and responding to emails, messages, and other correspondence.Performing accurate research and analysis.<ul><li>Coordinating arrangements, meetings, and/or conferences as assigned.</li></ul><ul><li>Taking dictation and writing correspondence.</li></ul><ul><li>Compiling, proofreading, and revising drafts of documents and reports.</li></ul><ul><li>Daily record keeping and filing of documents.</li></ul><ul><li>Preparing reports, presentations, and correspondence accurately and swiftly.</li></ul><ul><li>Creating and organizing information, and generating reference tools for easy use.</li></ul><ul><li>Operating and maintaining office equipment.</li></ul><ul><li>Managing a busy calendar, meeting coordination, and travel arrangements.</li></ul><ul><li>Professionally greeting and receiving guests and clients.</li></ul><ul><li>Ensuring efficient and effective administrative information and assistance.</li></ul><ul><li>Strong knowledge of databases and tracking systems.</li></ul><ul><li>Fantastic organizational skills and detail-oriented.</li></ul><ul><li>Thorough understanding of clerical and secretarial principles.</li></ul><ul><li>Ability to work under pressure and meet deadlines.</li></ul><ul><li>Brilliant written and verbal communication skills.</li></ul><ul><li>Proficient in Microsoft Office, and business communication software.</li></ul>Job Type: Full-time

eSanad

Date posted: 21 July 2025Pay: 2,500.00 (AED)-4,000.00 (AED) per monthJob description:Job Title: Executive Secretary &amp; Administrative AssistantDepartment: Executive Office / OperationsReporting to: Head of OperationsLocation: Abu Dhabi, UAEEmployment Type: Full-time, On-siteRole Overview:We are seeking a smart, reliable, and highly organized Executive Secretary &amp; Administrative Assistant to support our executive team and ensure the smooth day-to-day operations of the office. The ideal candidate will be proactive, professional, well-spoken, discreet, and capable of handling a wide range of administrative and executive support tasks in a fast-paced environment.Key Responsibilities:Executive SupportManage the CEO&rsquo;s calendars, meetings, and appointmentsDraft, review, and manage correspondence, emails, reports, and presentationsTake meeting minutes and follow up on assigned action pointsAssist in preparing board-level documents, investor decks, and reportsAdministrative CoordinationHandle general office administration: supplies, filing, petty cash, and documentationMaintain confidential records, HR documents, and regulatory files securelySupport onboarding coordination for new hires: access, documents, welcome kitsHandle courier, document dispatching, and business correspondence professionallyOperations &amp; Office ManagementCoordinate logistics for internal meetings, visits, and eventsOversee travel bookings, visa applications, hotel reservations, and itinerariesMaintain office environment cleanliness and coordination with support staffAct as a point of contact between departments and external stakeholdersDigital &amp; Communication ToolsProficient in Google Workspace (Docs, Sheets, Calendar, Gmail), Microsoft OfficeComfortable using task/project management tools, CRMs, or HRMS systemsCapable of learning and using internal systems (e.g., Prakroa, eSanad CRM)Qualifications &amp; Requirements:Bachelor&rsquo;s Degree in Business Administration, Communications, or related field3+ years of experience in a similar role supporting senior executives or C-levelStrong command of English (Arabic is a plus) &ndash; both written and spokenProfessional appearance, positive attitude, and high emotional intelligenceUAE experience preferred, especially in regulated sectors (insurance, finance)Desired Attributes:Discreet, trustworthy, and highly dependableEnergetic, polished, and solution-oriented with a &ldquo;get things done&rdquo; mindsetAble to prioritize, multi-task, and manage confidential information efficientlyStrong organizational and communication skillsDetail-oriented with a high standard of executionWhy Join Us?Be part of a forward-thinking team shaping the future of digital insuranceWork directly with visionary leadership in a collaborative environmentGain exposure to innovative technologies and industry-transforming projectsEnjoy a dynamic, respectful, and growth-oriented company cultureJob Type: Full-timeJob Type: Full-timePay: AED2,500.00 - AED4,000.00 per monthExperience:<ul><li>PA/Admin : 2 years (Required)</li><li>CEO/GM/C-level Assistant : 1 year (Required)</li><li>HR &amp; UAE Labor Low : 1 year (Required)</li></ul>

Admin Assistant & PA to GM

venusgroupuae

Female Secretary with good communication &amp; correspondence skills and minimum 1-2 years experience in construction industry is required for company based in Abu Dhabi. VISIT VISA are welcome to apply.Job Type: Full-timePay: AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>secretary: 3 years (Required)</li></ul>

Secretary

Big Fish Consult

<div>
 
 We are seeking a highly organized and proactive
 
 Executive Assistant
 
 to provide comprehensive secretarial, administrative, and coordination support to our Executive Director. This role goes beyond traditional EA duties, with responsibilities spanning
 
 data management, meeting coordination, presentation preparation, approval workflows, and key project support
 
 .
 
 
 
 
 
 
 Key Highlights:
 
 
 <ul>
 <li>
 Manage the Executive Director&rsquo;s calendar, correspondence, and travel arrangements
 </li>
 <li>
 Prepare and review approval requests, reports, and high-quality presentations
 </li>
 <li>
 Coordinate Board meetings, record minutes, and follow up on action items
 </li>
 <li>
 Handle confidential documents, communications, and guest management
 </li>
 <li>
 Support special projects, events, and cross-team coordination
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Proficiency in Excel and Power point Presentation (MUST)
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration (or related field)
 </li>
 <li>
 5+ years&rsquo; executive assistance experience in the UAE (real estate sector preferred)
 </li>
 <li>
 Strong proficiency in English (spoken and written)
 </li>
 <li>
 Excellent organizational, communication, and multitasking skills
 </li>
 </ul>
 
 
</div>

Executive Assistant

Property Shop Investment LLC

The Executive Assistant will provide high-level administrative support to the Chairman, ensuring efficient operations and acting as the primary point of contact for internal and external stakeholders. This role requires exceptional organizational skills, discretion, and professionalism to handle sensitive information and manage a dynamic schedule.Key ResponsibilitiesAdministrative Support<ul><li>Manage the Chairman's calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, presentations, and reports on behalf of the Chairman.</li><li>Maintain and organize confidential files, ensuring proper documentation and easy retrieval.</li><li>Coordinate with other departments to ensure smooth communication and task execution.</li></ul>Meeting and Event Coordination<ul><li>Organize and prepare materials for board meetings, executive presentations, and other key events.</li><li>Record meeting minutes and follow up on action items to ensure timely completion.</li><li>Manage logistics for conferences, business trips, and high-profile events involving the Chairman.</li></ul>Stakeholder Engagement<ul><li>Act as a liaison between the Chairman and internal/external stakeholders, maintaining professional and effective communication.</li><li>Handle inquiries, requests, and concerns with discretion and a customer-centric approach.</li><li>Represent the Chairman in interactions when required, ensuring alignment with PSI&rsquo;s values and image.</li></ul>Project Management<ul><li>Assist in tracking and managing projects under the Chairman&rsquo;s purview.</li><li>Conduct research, analyze data, and provide actionable insights for strategic decision-making.</li><li>Monitor the progress of initiatives and provide periodic updates to the Chairman.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>3+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or corporate environments.</li><li>Exceptional organizational, time-management, and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Flexibility to work beyond regular hours and adapt to dynamic priorities.</li></ul>Preferred Attributes<ul><li>Experience in high-pressure environments supporting C-level executives.</li><li>Familiarity with real estate industry operations in the UAE.</li><li>Multilingual proficiency, especially Arabic, is a plus.</li></ul>Benefits<ul><li>Competitive salary and performance bonuses.</li><li>Comprehensive health insurance.</li><li>Opportunities for professional development and career growth.</li><li>Access to a vibrant and collaborative work environment.</li></ul>Interested and can start immediately? Send your CV + 2x2 photo to austine.anzaldo@psinv.netJob Type: Full-time

Personal Assistant - Russian Speaker

Personal Assistant to CEO - Russian/German/Arabic Speaker

Explore 194+ Executive secretary in Abu Dhabi this September. Find roles across top companies and apply now to boost your career.

194 executive secretary jobs IN Abu Dhabi

Executive Secretary

Executive Secretary

Admin Assistant & PA to GM

Secretary

Executive Assistant

Personal Assistant - Russian Speaker

Personal Assistant to CEO - Russian/German/Arabic Speaker