office clerk

executive assistant

admin assistant

administrative assistant Jobs in Abu Dhabi

administrative assistant

patient admin executive Jobs in Abu Dhabi

patient admin executive

executive secretary

Proterial

<div>Location:
Abu Dhabi, Abu Dhabi, United Arab Emirates
Job ID:
R0097192
Date Posted:
2025-11-26
Company Name:
HITACHI ENERGY SYSTEMS LLC
Profession (Job Category):
Administration &amp; Facilities
Job Schedule:
Full time
Remote:
No
Job Description:
Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including: Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information. Incumbents with some or all of the following responsibilities should be mapped one career level higher: Have greater knowledge of the organization (i.e., financial processes, authorization processes, etc.). Have ownership of the executive&rsquo;s agenda/schedule (oversees access to executives). Typically in contact with internal and external executives. Bilingual. May do some research and basic authoring/drafting of documents/correspondence An Experienced Professional (P2) applies practical knowledge of job area typically obtained through advanced education and work experience. May require the following proficiency: Works independently with general supervision. Problems faced are difficult but typically not complex. May influence others within the job area through explanation of facts, policies and practices.
<h2 class="jobSectionHeader">Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.
</h2><h2 class="jobSectionHeader">This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.</h2></div>

Executive Secretary Support

LAITH Electromechanical llc

Job Title:Executive Secretary to MD / GMLocation:Abu Dhabi, UAEPosition Overview:We are seeking a smart, professional, and well-presented Executive Secretary to provide high-level administrative support to the Managing Director / General Manager. The ideal candidate must have excellent English communication skills, strong organizational abilities, and a proactive approach to managing executive tasks.Key Responsibilities:<ul><li>Manage and maintain the MD/GM&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and organize correspondence, reports, presentations, and other documents with accuracy and confidentiality.</li><li>Handle incoming calls, emails, and inquiries professionally and promptly.</li><li>Coordinate internal and external meetings, ensuring all logistics and documentation are in place.</li><li>Maintain records, files, and databases in an organized and accessible manner.</li><li>Assist in drafting official communications and business letters.</li><li>Liaise with clients, vendors, and internal teams on behalf of the MD/GM.</li><li>Ensure smooth office operations and support in administrative tasks as required.</li><li>Maintain confidentiality of sensitive information at all times.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>Excellent proficiency in English (written and spoken).</li><li>Strong organizational and time-management skills.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Professional appearance and demeanor.</li><li>Ability to work under pressure and handle multiple tasks efficiently.</li><li>Strong interpersonal and communication skills.</li><li>Minimum 3&ndash;5 years of experience in a similar executive secretary or administrative role.</li></ul>Preferred Attributes:<ul><li>Smart, confident, and well-groomed.</li><li>Discreet and trustworthy with confidential information.</li><li>Proactive and resourceful in problem-solving.</li></ul>Employment Type:Full-time, Office-based (Abu Dhabi)Job Type: Full-time

Secretary GM / MD

Asian Mold Craft

Administrator cum Boss SecretaryAsian Mold Craft &ndash; Interior Fit-Out Company Abu Dhabi, UAEJob DescriptionAsian Mold Craft, a leading interior fit-out company in Abu Dhabi, is looking for a dedicated and efficient Administrator cum Boss Secretary. Both UAE-experienced candidates and freshers are welcome to apply.The role involves administrative support, executive assistance, documentation handling, and coordination with internal and external stakeholders.Eligibility Criteria:<ul><li>UAE experience OR fresher candidates can apply</li><li>Educational Qualification (any one required):</li><li>Architectural Engineering (Degree or Diploma)</li><li>Civil Engineering</li><li>Interior Design</li><li>Strong communication and organizational skills</li><li>Ability to handle executive-level tasks professionally</li><li>Immediate joiners highly preferred</li><li>Candidate must be currently available in the UAE</li></ul>Key Responsibilities:<ul><li>Provide administrative and secretarial support to the management</li><li>Handle correspondence, documentation, and filing system</li><li>Coordinate meetings, schedules, and internal communications</li><li>Assist with reports, follow-ups, and project-related documentation</li><li>Maintain confidentiality and professionalism at all times</li></ul>Benefits:<ul><li>Free transportation provided within 10 km radius of company location</li><li>Professional and growth-oriented work environment</li><li>Attractive role for fresh graduates aiming to build a career in administration</li></ul>Company Location:Emirates Transport Workshop, Ahalia Hospital Mussafah &ndash; Building 03, Abu Dhabi, UAEHow to Apply:Send your CV to: glassco.career@gmail.com syed@glasscotrade.comJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Administrator cum Boss Secretary

Taaeen

<div>
 
 The opening below is with a
 
 prestigious federal entity in Abu Dhabi.
 
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Executive Assistant provides high-level administrative support to C-suite executives by handling complex schedules, confidential communications, business documentation, and executive-level coordination. This role ensures smooth day-to-day operations of the Executive Office and enables leaders to focus on strategic priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Executive Support
 
 
 <ul>
 <li>
 Manage complex calendars, scheduling meetings, prioritizing requests, and resolving conflicts.
 </li>
 <li>
 Prepare meeting agendas, minutes, presentations, and executive briefs.
 </li>
 <li>
 Handle all correspondence&mdash;emails, memos, reports&mdash;with discretion and accuracy.
 </li>
 <li>
 Draft, proofread, and edit executive-level documents.
 </li>
 </ul>
 
 
 2. Travel &amp; Logistics
 
 
 <ul>
 <li>
 Coordinate domestic and international travel arrangements (flights, hotels, visas, transport).
 </li>
 <li>
 Prepare detailed travel itineraries and manage travel-related expenses and reimbursements.
 </li>
 </ul>
 
 
 3. Communication &amp; Stakeholder Management
 
 
 <ul>
 <li>
 Serve as the main point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Maintain strong relationships with senior leaders, board members, clients, and partners.
 </li>
 <li>
 Handle confidential information with maturity, tact, and professionalism.
 </li>
 </ul>
 
 
 4. Office &amp; Project Coordination
 
 
 <ul>
 <li>
 Organize and oversee executive meetings, board sessions, and leadership events.
 </li>
 <li>
 Support high-level projects, follow up on action items, and ensure timely execution.
 </li>
 <li>
 Assist in budget oversight and vendor coordination for executive office activities.
 </li>
 </ul>
 
 
 5. Operational Efficiency
 
 
 <ul>
 <li>
 Improve processes and workflows to enhance executive productivity.
 </li>
 <li>
 Manage confidential filing systems, digital archives, and organizational documentation.
 </li>
 <li>
 Monitor deadlines, priorities, and commitments to ensure smooth operations.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent written &amp; verbal communication
 </li>
 <li>
 High level of discretion and confidentiality
 </li>
 <li>
 Professional presence and stakeholder engagement
 </li>
 <li>
 Problem-solving and decision-making skills
 </li>
 <li>
 Strong attention to detail and time management
 </li>
 <li>
 Proficiency in MS Office Suite, Google Workspace, and executive productivity tools
 </li>
 <li>
 Ability to work independently and under pressure
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field (preferred).
 </li>
 <li>
 5+ years of executive-level support experience; experience supporting C-suite preferred.
 </li>
 <li>
 Experience in fast-paced corporate or multinational environments.
 </li>
 <li>
 Bilingual abilities (English + Arabic) are a plus.
 </li>
 </ul>
 
 
 
 
 
 Work Environment
 
 
 <ul>
 <li>
 Fast-paced, high confidentiality
 </li>
 <li>
 Frequent interaction with senior internal and external stakeholders
 </li>
 <li>
 May require occasional after-hours support based on executive commitments
 </li>
 </ul>
 
 
</div>

Executive Assistant

Kingston Stanley

<div>
 
 
 HIRING NOW: Executive Assistant
 
 
 
 
 Location:
 
 Abu Dhabi
 
 
 
 Salary:
 
 AED 25,000 &ndash; 30,000 (depending on experience)
 
 
 This is a Fixed-Term Contract position from now until September 2026.
 
 
 
 
 
 We are currently seeking a highly professional and proactive
 
 Executive Assistant
 
 to provide high-level support to Senior Management. This role requires exceptional organisational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative and executive support to Senior Management.
 </li>
 <li>
 Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
 </li>
 <li>
 Prepare high-quality reports, presentations, correspondence, and meeting materials.
 </li>
 <li>
 Coordinate travel arrangements, itineraries, and logistics.
 </li>
 <li>
 Handle confidential information with discretion and maintain a high level of professionalism at all times.
 </li>
 <li>
 Liaise with internal departments and external stakeholders to ensure smooth communication and workflow.
 </li>
 <li>
 Assist with project coordination, follow-ups, and action item tracking.
 </li>
 <li>
 Organise and support board meetings, senior leadership events, and key business activities.
 </li>
 <li>
 Monitor, prioritise, and respond to emails on behalf of Senior Management when required.
 </li>
 <li>
 Perform general administrative tasks and other duties as needed.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum
 
 5 years of experience
 
 as an Executive Assistant supporting senior executives.
 </li>
 <li>
 Exceptional communication skills, both written and verbal.
 </li>
 <li>
 Strong organisational, time management, and multitasking abilities.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Advanced MS Office skills (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative.
 </li>
 <li>
 Strong interpersonal skills with the ability to engage effectively at all levels.
 </li>
 <li>
 Based in or willing to relocate to
 
 Abu Dhabi
 
 .
 </li>
 </ul>
 
 
</div>

Tadweer Group

<div>
 
 We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate will act as the primary point of contact for internal and external stakeholders, manage complex schedules, and ensure seamless coordination across the executive&rsquo;s office.
 
 
 This role requires exceptional communication skills, attention to detail, and the ability to handle confidential information with discretion.
 
 
 
 
 
 Key Responsibilities:
 
 <ul>
 <li>
 Manage the executive&rsquo;s calendar, appointments, and travel arrangements with a high degree of efficiency and accuracy.
 </li>
 <li>
 Coordinate and prepare materials for meetings, presentations, and reports.
 </li>
 <li>
 Act as a liaison between the executive office and internal departments, government entities, and external partners.
 </li>
 <li>
 Handle correspondence, emails, and document flow, ensuring timely follow-up and professional communication.
 </li>
 <li>
 Draft, review, and edit documents, memos, and official communications in English (Arabic is an advantage).
 </li>
 <li>
 Organize and coordinate meetings, conferences, and events, including logistics and briefing notes.
 </li>
 <li>
 Maintain and manage confidential files, records, and data securely.
 </li>
 <li>
 Monitor and prioritize incoming requests, ensuring timely responses and alignment with business priorities.
 </li>
 <li>
 Support in the preparation of board materials, executive summaries, and departmental reports.
 </li>
 <li>
 Manage expense reports, procurement requests, and other administrative documentation.
 </li>
 <li>
 Proactively identify opportunities to enhance efficiency and streamline office operations.
 </li>
 </ul>
 
 
</div>

Executive Assistant (UAEN)

Career Legal

<div>
 
 
 COMPANY SECRETARY
 
 
 
 
 ABU DHABI
 
 
 
 
 UP TO 25,000 DIRHEM PER MONTH
 
 
 
 
 
 
 My client, a leading international law firm are looking for an experienced company secretary to join their growing team.
 
 
 
 
 
 
 The Role
 
 
 
 The Company Secretary will have a variety of tasks.
 
 <ul>
 <li>
 Serve as the main contact for the board, shareholders, and regulatory bodies on governance matters.
 </li>
 <li>
 Coordinate and facilitate board meetings, including preparing agendas and minutes.
 </li>
 <li>
 Ensure compliance with statutory and regulatory requirements.
 </li>
 <li>
 Draft and file statutory documents and maintain corporate records.
 </li>
 <li>
 Advise management and the board on governance best practices.
 </li>
 <li>
 Manage shareholder communications and organise annual general meetings.
 </li>
 </ul>
 
 
 
 
 
 The Candidate
 
 
 
 The ideal Company Secretary will possess:
 
 <ul>
 <li>
 Advanced skills in Microsoft Word, Excel, and PowerPoint.
 </li>
 <li>
 Excellent communication, organisational, and team skills.
 </li>
 <li>
 Strong attention to detail and ability to work under pressure.
 </li>
 <li>
 Flexibility, initiative, and dependability.
 </li>
 <li>
 Ability to build confidence and trust quickly with others.
 </li>
 </ul>
 
 We are looking for a Company Secretary to be based in our Abu Dhabi office only (We will not consider our Dubai Office). Minimum 3 days in the office each week.
 
 
 Must have a bachelor&rsquo;s degree in law, Business Administration, or a related field (Corporate Governance or Company Secretary certification is highly desirable
 
 
 Proven experience in corporate governance, company secretarial work, or corporate law (minimum of two years preferred). Not suitable for a Legal PA, with no Company Secretarial experience.
 
 
 
 
 
 
 APPLY TODAY FOR IMMEDIATE CONSIDERATION!
 
 
</div>

Company Secretary

Explore 203+ Executive secretary in Abu Dhabi this December. Find roles across top companies and apply now to boost your career.

203 executive secretary jobs IN Abu Dhabi

Executive Secretary Support

Secretary GM / MD

Administrator cum Boss Secretary

Executive Assistant

Executive Assistant

Executive Assistant (UAEN)

Company Secretary