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Cleanco Waste Treatment LLC

Job Title: Executive SecretaryLocation: Abu Dhabi, UAEReporting To: General ManagerWe are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative and executive support to senior management. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Manage and coordinate executive calendars, meetings, appointments, and travel arrangements.</li><li>Prepare, review, and manage official correspondence, reports, presentations, and documentation.</li><li>Organize and maintain electronic and physical filing systems for efficient document retrieval.</li><li>Provide administrative support to management and coordinate communication between departments.</li><li>Maintain confidentiality and professionalism while handling sensitive information.</li><li>Coordinate logistics for meetings, conferences, and company events.</li><li>Ensure timely follow-up on assigned tasks, communications, and pending matters.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, Management, Marketing, Communication, or a related field. Diploma holders with relevant experience may also apply.</li><li>Minimum 3&ndash;5 years of experience in a similar executive support role.</li><li>Experience in the service industry is mandatory; experience within the same field will be an added advantage.</li></ul>Required Skills &amp; Competencies<ul><li>Strong organizational and time management skills</li><li>Ability to multitask and prioritize effectively</li><li>Excellent attention to detail</li><li>Proficiency in MS Office applications and Outlook</li><li>Strong verbal and written communication skills</li><li>Professionalism and ability to maintain confidentiality</li><li>Ability to work under pressure and meet deadlines</li><li>Proactive approach with strong problem-solving abilities</li></ul>Physical Requirements<ul><li>Primarily desk-based role with prolonged computer usage</li><li>Frequent movement within office premises to coordinate with departments</li><li>Availability to travel occasionally for meetings or company events, if required</li></ul>Job Types: Full-time, PermanentPay: AED5,500.00 - AED8,000.00 per monthWork Location: In person

Executive Secretary to the General Manager

London Pools and Electromechanical

Job Vacancy &ndash; Executive Assistant &amp; HR CoordinatorWe are looking for a professional Executive Assistant &amp; HR Coordinator to support management and oversee administrative and HR operations in Abu Dhabi.Job Responsibilities:* Managing schedules, appointments, and meetings* Coordinating weekly meetings and preparing reports* Handling employee files and contracts* Monitoring visas, Emirates IDs, and employee renewals* Managing attendance, leave, and staff records* Coordinating with managers, accounting, and HR-related matters* Following up on maintenance, purchases, and operational tasks* Organizing administrative documents and reports* Ensuring daily tasks are completed efficientlyRequirements:* Previous experience in administration or HR* Strong organizational and follow-up skills* Good computer skills and proficiency in Microsoft Office* Ability to manage multiple tasks professionally* Fluent in English (Arabic is a plus)* Professional, trustworthy, and responsible personalityLocation: Abu DhabiEmployment Type: Full-timeSalary: To be discussed based on experienceJob Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>secretary: 1 year (Preferred)</li></ul>Work Location: In person

Executive Assistant & HR Coordinator

Alrouya Alasrya

Story Engineering Consultants L.L.C. is currently looking for an Office Secretary to join our team in Abu Dhabi.Requirements:<ul><li>Strong English communication skills (written and spoken)</li><li>Strong Arabic communication skills (written and spoken)</li><li>Good knowledge of FAB banking Housing system.</li><li>Well presented and professional appearance</li><li>UAE driving license is preferred</li><li>Good organizational and administrative skills</li><li>Proficiency in Microsoft Office applications</li></ul>Candidates with relevant UAE experience are encouraged to apply.Pay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Secretary and FAB system

Mind Base Education

<div>
 
 Role Overview
 
 
 
 The Executive Assistant provides high-level administrative, organizational, and coordination support to the Chairman while also supporting the Senior Leadership Team, Senior Management Office, and Human Resources as required. This role demands a high level of professionalism, discretion, adaptability, and strong organizational capability.
 
 
 The Executive Assistant will play a critical role in ensuring effective scheduling, communication, follow-ups, and smooth day-to-day operations for senior leadership, while also assisting with documentation, data entry, and coordination across functions.
 
 
 
 Key Responsibilities
 
 
 
 
 Chairman Support
 
 
 &bull; Act as the primary point of contact for the Chairman with internal and external stakeholders
 
 &bull; Manage and coordinate the Chairman&rsquo;s calendar, meetings, appointments, and travel schedules
 
 &bull; Organize and prioritize meeting requests to ensure effective time management
 
 &bull; Prepare agendas, briefing materials, presentations, and supporting documents
 
 &bull; Attend meetings, record minutes, track action items, and ensure timely follow-up
 
 &bull; Manage correspondence, emails, and document flow on behalf of the Chairman
 
 &bull; Coordinate travel arrangements, logistics, and expense tracking
 
 &bull; Handle sensitive and confidential information with the highest level of discretion
 
 
 
 Senior Leadership &amp; Senior Management Office Support
 
 
 &bull; Coordinate meetings, workshops, and leadership sessions
 
 &bull; Support the Senior Management Office with scheduling, documentation, and reporting
 
 &bull; Assist in preparing executive presentations, reports, and summaries
 
 &bull; Maintain structured digital and physical filing systems
 
 &bull; Facilitate communication and coordination between senior leadership and internal teams
 
 &bull; Track commitments, deadlines, and cross-functional initiatives
 
 
 
 
 Requirements
 
 
 
 
 
 Requirements &amp; Qualifications
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred
 
 &bull; Minimum 2-5 years of experience in an Executive Assistant, Personal Assistant, or similar role supporting senior executives
 
 &bull; Experience supporting C-level executives, Chairman, or senior leadership
 
 &bull; Strong organizational, time-management, and prioritization skills
 
 &bull; Excellent written and verbal communication skills
 
 &bull; High level of discretion and integrity when handling confidential information
 
 &bull; Strong attention to detail and accuracy, particularly in documentation and data entry
 
 &bull; Proficiency in Microsoft Office, Google Workspace, and office productivity tools
 
 &bull; Ability to work independently, take initiative, and adapt to changing priorities
 
 
 
 
 
 
</div>

Executive Assistant

Nadia Neon Advertising L.L.C

Receptionist cum Secretary Company: Nadia Neon Advertising L.L.C Location: Abu DhabiNadia Neon Advertising L.L.C is looking for a smart, organized, and professional Receptionist cum Secretary to join our team in Abu Dhabi. Candidates must have their own valid UAE visa.Key Responsibilities:<ul><li>Handle reception duties, incoming calls, and client inquiries professionally</li><li>Coordinate meetings, schedules, and office appointments</li><li>Prepare quotations, emails, invoices, and basic documentation</li><li>Maintain office files, records, and administrative documents</li><li>Follow up with clients and suppliers regarding ongoing projects</li><li>Support management with daily office operations</li><li>Assist with basic coordination of signage and advertising projects</li><li>Maintain professional communication with clients and team members</li></ul>Requirements:<ul><li>Must have own valid UAE visa</li><li>Previous experience as receptionist, secretary, or admin assistant preferred</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Knowledge of MS Office, Excel, and email handling</li><li>Well organized, punctual, and professional attitude</li><li>Ability to handle multiple tasks efficiently</li></ul>Job Type: Full-time / Part-timeLocation: Khalidiya, Abu DhabiInterested candidates may send their CV via WhatsApp or email. Contact: Muhammad Ibrahim &ndash; 050 5269071Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Receptionist cum Secretary

law Land For Legal Consultancy

We are looking to hire a professional and organized Legal Secretary to join our legal consultancy office. The candidate must have strong administrative skills, good communication abilities, and experience dealing with legal documents and court-related procedures.Key Responsibilities:Manage daily office administrative and secretarial tasks.Prepare, format, scan, print, and organize legal documents and correspondence.Follow up on court files, legal notices, client documents, and case updates.Use UAE court systems and online legal platforms when required.Communicate professionally with clients in Arabic and English.Schedule meetings, maintain calendars, and coordinate appointments.Maintain proper filing systems for client files and legal documents.Assist legal consultants and lawyers with daily tasks and case preparation.Requirements:Previous experience as a legal secretary or legal assistant is preferred.Good knowledge of UAE court systems and online portals.Strong Arabic and English language skills, written and spoken.Excellent computer skills, including Microsoft Office.Organized, professional, punctual, and able to handle confidential information.Ability to work under pressure and follow deadlines.Preferred Skills:Experience with Abu Dhabi courts, Dubai courts, MOHRE, notary, or legal filing systems.Legal translation or drafting support experience is an advantage.How to Apply:Interested candidates may send their CV with the subject: Application &ndash; Legal SecretaryPay: AED2,500.00 per monthWork Location: In person

Secretary/Receptionist

Gibson Dunn

<div>
 
 Summary
 
 
 
 Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm&rsquo;s work is distinguished by a unique combination of precision and vision.
 
 
 We are looking for a Legal Secretary to provide assistance and secretarial support to Partners, Associates and Staff.
 
 
 This role reports to the Director of Administration and Operations Manager.
 
 
 
 Responsibilities Include
 
 
 
 <ul>
 <li>
 Extensive and accurate diary management for all attorneys
 </li>
 <li>
 Document production, including heavy amendments and formatting, track changes (if applicable) and working in multiple versions of documents
 </li>
 <li>
 Arrange meetings, lunches and dinners and follow up with confirmations
 </li>
 <li>
 Complex travel arrangements, including flights, accommodation, visas and transfers
 </li>
 <li>
 Handle telephone queries and relay relevant messages accurately
 </li>
 <li>
 Photocopying, printing, binding, scanning and filing of original and electronic documents
 </li>
 <li>
 Involvement in the billing process; including distribution of prebills, liaising with the partner and accounts department to finalise bills and send to clients in a timely manner
 </li>
 <li>
 Timesheet entry for attorneys using Expert Time
 </li>
 <li>
 Preparation of expense claims, invoice requests and petty cash reports
 </li>
 <li>
 Assist with the opening of new client files and new matters, including obtaining the necessary KYC documentation for every client
 </li>
 <li>
 Input client development events and meetings into InterAction
 </li>
 <li>
 Coordinate with the secretary team to handle the main reception switchboard, welcome visitors and prepare meeting rooms
 </li>
 <li>
 Provide additional secretarial support for other partners/attorneys as required due to their secretary being absent
 </li>
 <li>
 Apart from the duties summarised herein, we retain the right to include other reasonable duties which are part of, and incidental to, this type of work.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Ability to prioritise and multi-task
 </li>
 <li>
 Ability to use own initiative, working independently and as a team member
 </li>
 <li>
 Proactive attitude with a good work ethic
 </li>
 <li>
 Excellent communication and organisational skills
 </li>
 <li>
 Friendly and approachable manner
 </li>
 <li>
 Fluent in English &amp; Arabic, both verbal and written
 </li>
 <li>
 Complete discretion and professionalism
 </li>
 <li>
 Willingness to build and improve secretarial skills
 </li>
 <li>
 Knowledge of administrative procedures
 </li>
 <li>
 Willingness to work overtime when required
 </li>
 <li>
 Able to work to tight deadlines
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Experience working with Microsoft Windows 10
 </li>
 <li>
 Experience working with Microsoft Office Professional 2018 (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Templates and numbering tools for Word
 </li>
 <li>
 Adobe Acrobat DC Pro
 </li>
 <li>
 iManage 10 (document management system)
 </li>
 <li>
 Expert Time (time recording)
 </li>
 <li>
 Chrome River (expenses and invoices)
 </li>
 <li>
 Workshare Professional (comparisons and metadata stripping
 </li>
 <li>
 InterAction (contact management database used by partners/secretaries)
 </li>
 <li>
 Minimum five years&rsquo; current experience working in a major UK or US law firm
 
 
 </li>
 </ul>
 
 Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.
 
 
 
 
 ______
 
 
 
 
 For technical difficulties with our online application, please contact us at
 
 staffrecruiting@gibsondunn.com
 
 . Our recruiting support team will respond as soon as possible.
 
 
 
 
 ______
 
 
 
 
 Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.
 
 
 If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com.
 
 
 
 Please note,
 
 this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.
 
</div>

Legal Secretary

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