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legal support secretary - abu dhabi

secretary

AtkinsRéalis

<div>AtkinsR&eacute;alis are looking for an Executive Secretary (Emarati National) to be part of the PMC team for a low rise residential project in Abu Dhabi, UAE.
About AtkinsR&eacute;alis
Created by the integration of long-standing organizations dating back to 1911, AtkinsR&eacute;alis is a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory &amp; environmental services, intelligent networks &amp; cybersecurity, design &amp; engineering, procurement, project &amp; construction management, operations &amp; maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors such as Engineering Services, Nuclear, Operations &amp; Maintenance and Capital. News and information are available at www.atkinsrealis.com or follow us on LinkedIn. 
Responsibilities:<ul><li>
Ability to liaise with a wide variety of staff and clients at all levels.</li><li>
Able to act on own initiative and operate in a proactive way.</li><li>
Secretarial assistance to the overall management of AtkinsR&eacute;alis projects.</li><li>
Non-technical coordination with the project team, Client and sub-consultants.</li><li>
Provide support to Project Managers in the preparation and compilation of various project documents such as design, tender and technical documents/reports.</li><li>
Responsible for project document control:<ul><li>
Establish and maintain the project filing in accordance with the Quality Management System</li><li>
Organise and follow-up timely project document deliveries</li><li>
Typing and handling of various project communications</li><li>
Create and maintain outgoing document &amp; correspondence register</li><li>
Create and maintain project network directory</li><li>
Handle project queries/communication in the absence of project team</li><li>
Preparation and distribution of controlled project documents such as Project Quality Procedures/Change control forms</li><li>
Preparing project specifications</li><li>
Assist the Project Managers with the preparation and issuing of tenders and tender bulletins</li><li>
Provide support to Project Managers during project audits</li><li>
Coordinate tender submissions and prepare documentation for tender opening meetings</li><li>
Assist in preparing tender analysis reports and recommendation to the Client</li></ul></li></ul>
Qualifications:<ul><li>
Bachelor&rsquo;s degree</li><li>
9+ years of relevant experience as an Executive Secretary in UAE</li><li>
English &amp; Arabic communication skills</li><li>
Decent Typing skills</li><li>
Good computer skills</li></ul>
Why choose AtkinsR&eacute;alis?<ul><li>
Tax-free salary</li><li>
Life insurance coverage</li><li>
Comprehensive medical insurance coverage</li><li>
Paid Annual leave</li><li>
Company gratuity scheme</li><li>
Discretionary bonus program</li><li>
Annual flight contribution</li><li>
Transportation &amp; housing allowances</li><li>
Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, as well as personal health, fitness, and nutrition consulting</li></ul>
Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.
AtkinsR&eacute;alis is committed to eliminating discrimination and encouraging diversity amongst our workforces. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction, or disablement. We oppose all forms of unlawful treatment and discrimination.
Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.
We pursue this commitment by:<ul><li>
Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.</li><li>
Complying with the relevant employment legislation and codes of practice.</li><li>
Ensuring that all existing employees, potential employees, colleagues, and customers are treated equally and with respect.</li></ul></div>

Executive Secretary

HK Advanced Electromechanical Contracting LLC

Job Overview We are seeking a highly organized and professional Receptionist/Secretary to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks. This role requires strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.Experience<ul><li>Preferably with Construction Experience</li><li>Graduate of any 4 year course</li><li>Excellent skills in Microsoft Excel</li><li>F ilipina</li><li>Can Start ASAP</li></ul>Job Type: Full-timePay: From AED2,500.00 per monthLocation:<ul><li>Abu Dhabi (Preferred)</li></ul>Willingness to travel:<ul><li>75% (Preferred)</li></ul>

Secretary/Receptionist

<ul><li>Preferably with Construction Experience</li><li>Graduate of any 4 year course</li><li>Excellent skills in Microsoft Excel</li><li>F ilipina</li><li>Can Start ASAP</li></ul>Job Type: Full-timePay: Up to AED2,500.00 per month

Vibes

<div>
 
 We are hiring a
 
 Club Assistant/Secretary
 
 on behalf of our client, a prestigious sports club based in Abu Dhabi.
 
 
 
 
 
 The club assistant will provide administrative and organizational support to ensure smooth daily operations of the Kids Sports Club. This role requires excellent communication, coordination, and record-keeping skills to assist management, coaches, parents, and members.
 
 
 
 
 <ul>
 <li>
 Position: Club Assistant
 </li>
 <li>
 Location: Corniche Street- Abu Dhabi
 </li>
 <li>
 Salary: AED 4000 per month
 </li>
 <li>
 
 Work Schedule:
 
 The work schedule will be according to the club&rsquo;s timing. Refer below for daily routine
 </li>
 <li>
 
 Monday &amp; Wednesday 9:30 AM to 1:30 PM then 3:45 pm to 7:30 PM
 
 </li>
 <li>
 
 Tuesday &amp; Thursday 10:30 AM to 2.00 PM then 4:45 pm to 9:15 PM
 
 </li>
 <li>
 
 Friday 10:30 AM to 6:30 PM
 
 </li>
 <li>
 
 Saturday 9:30 AM to 5:30 PM
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Administration &amp; Communication
 
 
 
 Handle incoming calls, emails, and inquiries from parents and members.
 
 
 Draft and circulate club announcements, schedules, and newsletters.
 
 
 Maintain accurate membership records, registrations, and attendance.
 
 
 
 Scheduling &amp; Coordination
 
 
 
 &bull; Assist in scheduling training sessions, matches, and events.
 
 
 &bull; Coordinate with coaches and staff to prepare timetables.
 
 
 &bull; Support logistics for tournaments, camps, and special activities.
 
 
 
 Documentation &amp; Record Keeping
 
 
 
 &bull; Prepare meeting agendas, minutes, and reports for club management.
 
 
 &bull; Maintain proper filing of contracts, policies, and forms.
 
 
 &bull; Ensure confidentiality of sensitive data.
 
 
 
 Member &amp; Parent Support
 
 
 
 &bull; Act as the first point of contact for parents&rsquo; inquiries and concerns.
 
 
 &bull; Provide guidance on club procedures, payments, and schedules.
 
 
 &bull; Support registration and onboarding of new members.
 
 
 
 Financial &amp; Office Support
 
 
 
 &bull; Assist with fee collection, receipts, and petty cash tracking.
 
 
 &bull; Manage office supplies, equipment, and inventory related to training.
 
 
 &bull; Support budget preparation and expense reporting
 
 
 
 
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 
 &bull; Diploma or Bachelor&rsquo;s degree in Administration with 2+ years&rsquo; experience,
 
 
 &bull; Previous experience in an administrative or secretarial role (sports or education environment preferred).
 
 
 &bull; Strong organizational and multitasking abilities.
 
 
 &bull; Excellent written and verbal communication skills.
 
 
 &bull; Proficiency in MS Office (Word, Excel, PowerPoint) and basic database management.
 
 
 &bull; Ability to work with children, parents, and diverse teams with professionalism.
 
 
 
 Personal Attributes
 
 
 
 &bull; Friendly, approachable, and service-oriented.
 
 
 &bull; Patient and able to handle parents&rsquo; and children&rsquo;s needs diplomatically.
 
 
 &bull; Flexible and willing to support events outside standard office hours.
 
 
 &bull; Strong sense of responsibility and attention to detail
 
 
 
</div>

Club Secretary/ Club Assistant

Clifford Chance

<div><div>Job Description</div> 
The role
The Middle East practice mainly comprises of Financial Markets, Corporate, Litigation and Real Estate Departments. The role of the Legal Support Secretary (LSS) is to provide a first-class professional support service to the Middle East Partner's/Lawyers in the Abu Dhabi office. 
The Abu Dhabi Office Managing Partner (OMP) will be part of the successful candidates allocation. 
Key responsibilities
The support provided will be as part of a team with shared responsibilities, and the LSS will be expected to refocus tasks and priorities periodically as required by the practice area. The LSS reports to the Office Manager whilst predominantly supporting the Abu Dhabi Managing Partner, as well as Associates in the wider GF team. The LSS is also expected, on a daily basis, to create a positive working relationship with the fee earner(s) and the team with whom they work. Below describes the core areas of the support service which an LSS provides. 
Core services<ul><li>
Calendar/Meeting Management - maintain and manage fee earner schedules and act as the key contact point for fee earners both internally and externally.</li><li>
Travel &ndash; organize complex travel bookings in liaison with the local travel agent together with any visa applications and transport bookings.</li><li>
Time &amp; Expenses &ndash; oversee time entries and amendments for fee earners on a timely basis; timely submission of expense reports.</li><li>
Liaising with Reception for meeting and video conference set-up.</li><li>
Draft emails and letters, printing/copying/scanning, updates to client contacts in InterAction.</li><li>
Submit annual mandatory training summary for Dubai fee earners on CLPD portal.</li><li>
Client Support - support client activities and requirements in a proactive manner.</li><li>
Team Support - work collaboratively with other LSS team members to provide a responsive and professional support service to fee earners; covering for team members during absences with some occasional Reception cover.</li><li>
Onboarding &ndash; assist with onboarding of new fee earners through scheduling of onboarding sessions with various departments, office introductions, practice area introduction event, explanation of matter lifecycle processes, time recording, expenses and overview of LSS support.</li></ul> 
Practice support services
Clearance, Risk and Compliance<ul><li>
Handle client conflict checks and clearance with the conflicts team based in London.</li><li>
Coordinate matter set up in liaison with Partner/fee earner to ensure minimum mandatory information has been provided and liaising with HR regarding client secondment setup.</li><li>
Follow-up with Partners/fee earners in respect to compliance around engagement letters and MTM.</li></ul> 
Matter Management<ul><li>
Matter project administration, organize client &amp; matter team meetings, regular document archiving drives, create matter folders, upload documents to matter site and create working parties lists.</li><li>
Monitor and recommend matters that would benefit from a project management resource or the use of certain Best Delivery tools to matter team.</li><li>
Notify Billing, Business Development and Best delivery when a Partner instructs a matter to be closed.</li></ul> 
Matter Team Support<ul><li>
Document Management/Production - manage document processing from beginning to end including edits, formatting, house styles and proofreading, liaising with the Document Production Unit in London if required.</li><li>
Assist the originals team with the original process (soft &amp; hard copies) when necessary.</li><li>
Liaise with the print room staff regarding printing of bibles and bundles together with any other bulk printing requests.</li><li>
Liaise with clients on behalf of the matter team when necessary.</li><li>
Attend practice area meetings or client calls, taking notes and providing other administrative support.</li></ul> 
Business Development<ul><li>
Utilize PowerPoint skills to assist Business Development and Partners with creating and amending pitches.</li><li>
Coordinate updates to fee earner master CV's as per information received in Deal Updates.</li><li>
Monitor Live Pitch emails from Business Development and update all teams should there be any missing pitches/offers.</li><li>
Notify Business Development, Finance and Best Delivery of pitches that are won or lost if Business Development are not aware through their updates.</li></ul> 
Finance<ul><li>
Update and maintain all system information for fee earners' clients including working with the local billing team to generate monthly bills, running matter financial reports, amending billing narratives and invoice mark-ups.</li><li>
Add phases, tasks, rates and debtors to matter financial information.</li></ul> 
Key working relationships
Along with all Secretarial Services staff, a key attribute of the LSS's success will be dependent on the positive and collaborative working relationships which they build with colleagues in the Practice Area. The key working relationships for the LSS will be:<ul><li>
Fee earners to whom they provide first-line support and cover support</li><li>
Fee earners' clients</li><li>
Office Manager</li><li>
Local Finance, Business Development, Best Delivery and IT teams</li><li>
Local Offices Services team including other LSS and Reception</li><li>
London Document Production Unit</li></ul><div> 
Qualifications</div> 
Your experience<ul><li>
Minimum typing speed of 60+ wpm</li><li>
Advanced knowledge of Microsoft Word, Excel and Powerpoint</li><li>
Previous work experience in a professional services environment</li><li>
A-Level standard or equivalent</li><li>
Excellent Communication skills</li><li>
Self-Management and Organisation</li><li>
Problem solving, judgment and decision making</li><li>
Working with others as a part of a team and on your own initiative</li><li>
Client focus</li><li>
Networking and organisational awareness</li></ul> 
Please note, this role is based in Abu Dhabi full-time.<div> 
Company Description</div> 
Who we are
We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm&rsquo;s global standards with in-depth local expertise.
Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That&rsquo;s why we&rsquo;re so proud of our inclusive, friendly, and team-based approach to work.
Our one firm global strategy is focused on targeted growth led by the needs of our core clients, those who we can best support with the breadth and depth of Clifford Chance expertise, across the sectors and geographies, which matter most to them.
You&rsquo;ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they&rsquo;ve reached out to us, we provide a world-class service every step of the way. And that&rsquo;s possible thanks to the entrepreneurial spirit and conscientious approach to work that you&rsquo;ll find across all of our teams.
Whichever area of the business you join, you&rsquo;ll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.<div> 
Additional Information</div> 
Equal Opportunities
At Clifford Chance we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.
We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.
Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm. Find out more here. 
#LI-Hybrid</div>

Legal Support Secretary - Abu Dhabi

<div>
 
 
 
 Who we are
 
 
 
 
 
 
 We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm&rsquo;s global standards with in-depth local expertise.
 
 
 
 
 Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That&rsquo;s why we&rsquo;re so proud of our inclusive, friendly, and team-based approach to work.
 
 
 
 
 Our one firm global strategy is focused on targeted growth led by the needs of our core clients, those who we can best support with the breadth and depth of Clifford Chance expertise, across the sectors and geographies, which matter most to them.
 
 
 
 
 You&rsquo;ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they&rsquo;ve reached out to us, we provide a world-class service every step of the way. And that&rsquo;s possible thanks to the entrepreneurial spirit and conscientious approach to work that you&rsquo;ll find across all of our teams.
 
 
 
 
 Whichever area of the business you join, you&rsquo;ll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.
 
 
 
 
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 The role
 
 
 
 
 
 
 The Middle East practice mainly comprises of Financial Markets, Corporate, Litigation and Real Estate Departments. The role of the Legal Support Secretary (LSS) is to provide a first-class professional support service to the Middle East Partner's/Lawyers in the Abu Dhabi office.
 
 
 
 
 
 
 
 
 
 The Abu Dhabi Office Managing Partner (OMP) will be part of the successful candidates allocation.
 
 
 
 
 
 
 
 
 
 
 
 Key responsibilities
 
 
 
 
 
 
 The support provided will be as part of a team with shared responsibilities, and the LSS will be expected to refocus tasks and priorities periodically as required by the practice area. The LSS reports to the Office Manager whilst predominantly supporting the Abu Dhabi Managing Partner, as well as Associates in the wider GF team. The LSS is also expected, on a daily basis, to create a positive working relationship with the fee earner(s) and the team with whom they work. Below describes the core areas of the support service which an LSS provides.
 
 
 
 
 
 
 
 
 
 
 Core services
 
 
 
 
 
 <ul>
 <li>
 Calendar/Meeting Management - maintain and manage fee earner schedules and act as the key contact point for fee earners both internally and externally.
 </li>
 </ul>
 <ul>
 <li>
 Travel &ndash; organize complex travel bookings in liaison with the local travel agent together with any visa applications and transport bookings.
 </li>
 </ul>
 <ul>
 <li>
 Time &amp; Expenses &ndash; oversee time entries and amendments for fee earners on a timely basis; timely submission of expense reports.
 </li>
 </ul>
 <ul>
 <li>
 Liaising with Reception for meeting and video conference set-up.
 </li>
 </ul>
 <ul>
 <li>
 Draft emails and letters, printing/copying/scanning, updates to client contacts in InterAction.
 </li>
 </ul>
 <ul>
 <li>
 Submit annual mandatory training summary for Dubai fee earners on CLPD portal.
 </li>
 </ul>
 <ul>
 <li>
 Client Support - support client activities and requirements in a proactive manner.
 </li>
 </ul>
 <ul>
 <li>
 Team Support - work collaboratively with other LSS team members to provide a responsive and professional support service to fee earners; covering for team members during absences with some occasional Reception cover.
 </li>
 </ul>
 <ul>
 <li>
 Onboarding &ndash; assist with onboarding of new fee earners through scheduling of onboarding sessions with various departments, office introductions, practice area introduction event, explanation of matter lifecycle processes, time recording, expenses and overview of LSS support.
 </li>
 </ul>
 
 
 
 
 
 
 
 Practice support services
 
 
 
 
 
 
 
 Clearance, Risk and Compliance
 
 
 
 
 <ul>
 <li>
 Handle client conflict checks and clearance with the conflicts team based in London.
 </li>
 </ul>
 <ul>
 <li>
 Coordinate matter set up in liaison with Partner/fee earner to ensure minimum mandatory information has been provided and liaising with HR regarding client secondment setup.
 </li>
 </ul>
 <ul>
 <li>
 Follow-up with Partners/fee earners in respect to compliance around engagement letters and MTM.
 </li>
 </ul>
 
 
 
 
 
 
 Matter Management
 
 
 
 
 <ul>
 <li>
 Matter project administration, organize client &amp; matter team meetings, regular document archiving drives, create matter folders, upload documents to matter site and create working parties lists.
 </li>
 </ul>
 <ul>
 <li>
 Monitor and recommend matters that would benefit from a project management resource or the use of certain Best Delivery tools to matter team.
 </li>
 </ul>
 <ul>
 <li>
 Notify Billing, Business Development and Best delivery when a Partner instructs a matter to be closed.
 </li>
 </ul>
 
 
 
 
 
 
 Matter Team Support
 
 
 
 
 <ul>
 <li>
 Document Management/Production - manage document processing from beginning to end including edits, formatting, house styles and proofreading, liaising with the Document Production Unit in London if required.
 </li>
 </ul>
 <ul>
 <li>
 Assist the originals team with the original process (soft &amp; hard copies) when necessary.
 </li>
 </ul>
 <ul>
 <li>
 Liaise with the print room staff regarding printing of bibles and bundles together with any other bulk printing requests.
 </li>
 </ul>
 <ul>
 <li>
 Liaise with clients on behalf of the matter team when necessary.
 </li>
 </ul>
 <ul>
 <li>
 Attend practice area meetings or client calls, taking notes and providing other administrative support.
 </li>
 </ul>
 
 
 
 
 
 
 Business Development
 
 
 
 
 <ul>
 <li>
 Utilize PowerPoint skills to assist Business Development and Partners with creating and amending pitches.
 </li>
 </ul>
 <ul>
 <li>
 Coordinate updates to fee earner master CV's as per information received in Deal Updates.
 </li>
 </ul>
 <ul>
 <li>
 Monitor Live Pitch emails from Business Development and update all teams should there be any missing pitches/offers.
 </li>
 </ul>
 <ul>
 <li>
 Notify Business Development, Finance and Best Delivery of pitches that are won or lost if Business Development are not aware through their updates.
 </li>
 </ul>
 
 
 
 
 
 
 Finance
 
 
 
 
 <ul>
 <li>
 Update and maintain all system information for fee earners' clients including working with the local billing team to generate monthly bills, running matter financial reports, amending billing narratives and invoice mark-ups.
 </li>
 </ul>
 <ul>
 <li>
 Add phases, tasks, rates and debtors to matter financial information.
 </li>
 </ul>
 
 
 
 
 
 
 
 Key working relationships
 
 
 
 
 
 
 Along with all Secretarial Services staff, a key attribute of the LSS's success will be dependent on the positive and collaborative working relationships which they build with colleagues in the Practice Area. The key working relationships for the LSS will be:
 
 
 
 <ul>
 <li>
 Fee earners to whom they provide first-line support and cover support
 </li>
 </ul>
 <ul>
 <li>
 Fee earners' clients
 </li>
 </ul>
 <ul>
 <li>
 Office Manager
 </li>
 </ul>
 <ul>
 <li>
 Local Finance, Business Development, Best Delivery and IT teams
 </li>
 </ul>
 <ul>
 <li>
 Local Offices Services team including other LSS and Reception
 </li>
 </ul>
 <ul>
 <li>
 London Document Production Unit
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 
 
 Your experience
 
 
 
 
 
 <ul>
 <li>
 Minimum typing speed of 60+ wpm
 </li>
 </ul>
 <ul>
 <li>
 Advanced knowledge of Microsoft Word, Excel and Powerpoint
 </li>
 </ul>
 <ul>
 <li>
 Previous work experience in a professional services environment
 </li>
 </ul>
 <ul>
 <li>
 A-Level standard or equivalent
 </li>
 </ul>
 <ul>
 <li>
 Excellent Communication skills
 </li>
 </ul>
 <ul>
 <li>
 Self-Management and Organisation
 </li>
 </ul>
 <ul>
 <li>
 Problem solving, judgment and decision making
 </li>
 </ul>
 <ul>
 <li>
 Working with others as a part of a team and on your own initiative
 </li>
 </ul>
 <ul>
 <li>
 Client focus
 </li>
 </ul>
 <ul>
 <li>
 Networking and organisational awareness
 </li>
 </ul>
 
 
 
 
 
 Please note, this role is based in Abu Dhabi full-time.
 
 
 
 
 
 
 Additional Information
 
 
 
 
 
 
 Equal Opportunities
 
 
 
 
 
 
 At Clifford Chance we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.
 
 
 
 
 We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.
 
 
 
 
 Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm. Find out more here.
 
 
 
 
 
</div>

Job Title: Administrative Cum SecretaryLocation: Abu Dhabi Employment Type: Full-timeJob OverviewWe are seeking a highly organized and detail-oriented administrative secretary with a minimum of 4 to 5 years of proven experience in administrative support. The ideal candidate will provide executive-level assistance, ensure smooth day-to-day operations, and handle confidential information with professionalism and discretion. A strong knowledge and ability to use AI-powered productivity tools for scheduling, drafting, and data management is required.Key Responsibilities<ul><li>Manage schedules, appointments, and meetings for executives and staff.</li><li>Draft, review, and manage correspondence, reports, and documents.</li><li>Maintain organized filing systems (electronic and physical).</li><li>Answer and direct phone calls, emails, and inquiries in a professional manner.</li><li>Prepare meeting agendas, take minutes, and distribute follow-ups.</li><li>Coordinate travel arrangements, accommodations, and itineraries.</li><li>Assist in preparing presentations, reports, and spreadsheets.</li><li>Handle office supplies inventory and liaise with vendors.</li><li>Leverage AI tools to draft documents, summarize meetings, manage data, and improve workflow efficiency.</li><li>Maintain confidentiality of sensitive information at all times.</li><li>Support the management team with any additional administrative tasks as required.</li></ul>Qualifications &amp; Requirements<ul><li>4&ndash;5 years minimum experience as an administrative assistant, secretary, or in a similar role.</li><li>Strong organizational and multitasking skills with attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.</li><li>Experience using AI tools (e.g., ChatGPT, Notion AI, Otter, or similar platforms) for productivity, communication, and task management.</li><li>Ability to work independently and manage time effectively.</li><li>Strong interpersonal skills and a professional demeanor.</li><li>Discretion in handling confidential matters.</li></ul>Preferred Attributes<ul><li>Experience in supporting executives or senior management.</li><li>Ability to adapt in a fast-paced environment.</li><li>Problem-solving mindset with a proactive approach.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthExpected Start Date: 15/09/2025

Administrative Assistant

Explore 25+ Secretary in Abu Dhabi this September. Find roles across top companies and apply now to boost your career.

25 secretary jobs IN Abu Dhabi

Executive Secretary

Secretary/Receptionist

Secretary/Receptionist

Club Secretary/ Club Assistant

Legal Support Secretary - Abu Dhabi

Legal Support Secretary - Abu Dhabi

Administrative Assistant