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secretary

Brilliant Investment

Job Description:We are looking for a Secretary to provide general administrative support to our team. Experience in construction or a related field is required. The role includes handling correspondence, organizing schedules, assisting with meetings, and performing administrative tasks to ensure the smooth operation of the office.Key Responsibilities:Administrative Support:<ul><li>Handle daily office tasks such as correspondence, filing, and document preparation.</li><li>Assist staff with scheduling, appointments, and travel arrangements.</li></ul>Communication:<ul><li>Manage incoming and outgoing emails, phone calls, and other communications.</li><li>Serve as a point of contact for internal and external stakeholders.</li></ul>Meeting &amp; Event Support:<ul><li>Arrange and coordinate meetings or events as needed.</li><li>Prepare meeting agendas, take notes, and follow up on action items.</li></ul>Documentation &amp; Records:<ul><li>Maintain and update confidential files, databases, and records.</li><li>Assist with preparing reports, presentations, and other office documents.</li></ul>Office Management Support:<ul><li>Order office supplies and coordinate maintenance as needed.</li><li>Assist with tracking expenses and processing basic invoices.</li></ul>Qualifications:<ul><li>Previous experience as a secretary or in an administrative role.</li><li>Strong written and verbal communication skills.</li><li>Professional appearance and approachable demeanor suitable for interacting with colleagues and clients.</li><li>Ability to handle confidential information with discretion.</li><li>Proficiency in Microsoft Office Suite and other standard office tools.</li><li>Organized, reliable, and able to work effectively as part of a team.</li></ul>Education:A bachelor's degree of any related field, but relevant work experience may be considered in lieu of formal education.Job Type: Full-timePay: AED3,000.00 per monthWork Location: In person

Secretary

Vibes Staffing

<div>
 
 
 
 ROLE PURPOSE
 
 
 
 
 
 
 
 The Executive Secretary to the Managing Director serves as a trusted operational partner to the MD, enabling her to focus exclusively on high-priority strategic and leadership activities. This role goes beyond traditional secretarial support - it functions as a critical filter, coordinator, and executor, ensuring that decisions, delegated tasks, and communications flow efficiently between the MD, internal teams, and external stakeholders. The Executive Secretary is expected to bring a proactive, technology-forward mindset, introducing and championing digital tools and modern workflows that elevate the efficiency and professionalism of the MD's office. Operating with a high degree of independence, sound judgment, and strong interpersonal confidence, the role demands someone who can manage competing priorities seamlessly, maintain discretion under pressure, and represent the MD's standards in every interaction.
 
 
 
 
 
 
 
 CORE RESPONSIBILITIES
 
 
 
 
 
 
 
 
 Strategic Priority Management &amp; Executive Filtering
 
 
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 Proactively manage the MD's calendar, daily schedule, and priorities &mdash; identifying what requires her direct attention versus what can be delegated, deferred, or handled independently.
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 Filter and triage all incoming communications, meeting requests, and tasks, escalating only what is genuinely critical to the MD.
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 Prepare daily and weekly priority briefings for the MD to ensure focus remains on high-impact strategic matters.
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 Anticipate needs and create structured plans that allow the MD to operate at peak effectiveness.
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 </ul>
 
 
 
 
 
 Task Delegation, Follow-Up &amp; Gatekeeping
 
 
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 Actively follow up with internal team members and external vendors on tasks, commitments, and deliverables delegated by the MD &mdash; ensuring timely completion without requiring the MD to chase.
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 Maintain a live task and delegation tracker, monitoring progress and flagging delays proactively.
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 Liaise between the MD and team members to resolve issues, provide clarity, and ensure smooth handovers.
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 Act as a professional gatekeeper &mdash; managing access to the MD's time and office, redirecting ad-hoc requests through appropriate channels to protect focus and productivity.
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 Communication &amp; Documentation
 
 
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 Draft, review, and send high-quality correspondence on behalf of the MD, including emails, memos, letters, and official communications.
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 Prepare and format professional presentations, reports, meeting materials, and briefing documents.
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 Minute-take during key meetings, distribute action items, and track follow-through.
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 Manage confidential information with absolute discretion.
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 </ul>
 
 
 
 
 
 Technology &amp; Process Improvement
 
 
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 Introduce and implement technology-based tools to modernise the MD's office operations &mdash; including AI productivity tools (e.g., Claude, ChatGPT, Gamma, etc.), project and task management platforms (e.g., Notion, Monday.com), and collaboration tools.
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 Build and maintain efficient digital filing, documentation, and workflow systems.
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 Champion the move from manual and paper-based processes to streamlined, technology-enabled ways of working.
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 Proactively research and recommend tools, templates, and process improvements that increase organisational efficiency.
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 </ul>
 
 
 
 
 
 Administrative &amp; Operational Support
 
 
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 Coordinate logistics for internal and external meetings, including venue, agenda, materials, and attendee management.
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 Arrange travel, accommodation, and itineraries for the MD and senior guests as required.
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 Manage office supplies, vendor relationships, and administrative contracts pertaining to the MD's office.
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 Support the preparation and submission of expense reports and relevant administrative documentation.
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 </ul>
 
 
 
 
 
 
 KNOWLEDGE &amp; SKILLS
 
 
 
 
 
 
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 Minimum 5 years of relevant experience as an Executive Secretary or Executive Assistant supporting C-suite executives, preferably in a fast-paced, multi-stakeholder environment.
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 Bachelor's degree in Business Administration, Communications, Office Management, or a related field.
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 Minimum 5 years of experience in an Executive Secretary or Executive Assistant role directly supporting C-suite or senior leadership.
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 Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with demonstrable ability to produce polished, professional outputs.
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 Hands-on experience with modern productivity and AI-powered tools including but not limited to: Claude, ChatGPT, Gamma, Notion, Monday.com, or similar platforms.
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 Exceptional written and verbal English communication skills, including professional email and business writing.
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 Strong presentation design skills with proven ability to create clear, visually compelling materials for executive audiences.
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 Experience introducing or implementing technology-driven process improvements within an executive office or similar environment is a strong advantage.
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 Excellent English language skills (written and spoken) are required.
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 Arabic language proficiency is an advantage.
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 </ul>
</div>

Executive Secretary

SELECTED RECRUITMENT

<div>
 
 SELECTED is hiring for a Legal Secretary on behalf of a global law firm in Abu Dhabi.
 
 
 
 
 
 This is a fantastic opportunity to join a highly regarded international firm with a strong presence across the Middle East. The role will support a team of fee earners and play a key part in ensuring the smooth running of day to day operations.
 
 
 
 
 
 
 Key responsibilities include:
 
 
 
 
 
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 Supporting partners and fee earners with complex diary management and travel coordination
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 Preparing, formatting and amending legal documents, correspondence and reports
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 Managing billing, time entry and invoicing processes
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 Handling document management, filing and archiving in line with firm standards
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 Acting as a key point of contact for clients, ensuring a professional and seamless experience
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 Coordinating meetings, calls and internal communications across multiple stakeholders
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 </ul>
 
 
 
 
 
 We are looking to speak with candidates who:
 
 
 
 
 
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 Have prior experience as a Legal Secretary within an international or reputable regional law firm
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 Are highly organised with strong attention to detail
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 Have experience supporting multiple fee earners in a fast paced environment
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 Are confident managing billing and document processes
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 Bring a professional, proactive and polished approach
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 </ul>
 
 
 
 
 This is an excellent opportunity for someone looking to step into a well structured, international environment with strong long term prospects.
 
 
 
 
 
 If this sounds of interest, please apply or reach out directly for a confidential discussion.
 
</div>

Legal Secretary

Amal Alrashedi Lawyers and Legal Consultants LLC

We are seeking an organized Legal Secretary to support daily legal operations.Responsibilities:Prepare legal documents and correspondenceManage schedules and deadlinesMaintain files and recordsLiaise with clients and courtsRequirements:Relevant experience in a legal/admin roleStrong organizational and communication skillsProficiency in MS OfficeApply: Send your CV and brief cover letter to jobs@amalalrashedilawfirm.comJob Type: Full-timeWork Location: In person

Trevi Design LLC

We are looking for a Temporary Secretary who can join immediately.ONLY Applicants who can join immediately will be entertained.Office Timings: 10am-7pm / 12pm-9pmRequirements: - With at least 3-5 years experience of similar position in UAE. - Bachelor&rsquo;s Degree - Computer Literate - Proficiency in MS Office applications - Excellent written and verbal communication skills - Strong personality and with less supervision. - Fast Learner.Main Duties: - Preparing Quotation - LPO - Delivery Notes - Daily &amp; Weekly Reports and other clerical works assigned by Manager.Knowledge in Zoho Book is a plus factor.Job Type: Temporary Contract length: 1 monthWork Location: In person

Temporary Secretary

Green Bird Trading LLC

Core Responsibilities1. Calendar &amp; Schedule Management<ul><li>Gatekeeping: Acting as the primary point of contact between the MD and internal staff and suppliers/ brands.</li><li>Scheduling: Managing calendar, prioritizing meetings and appointments, and resolving scheduling conflicts autonomously.</li><li>Reminders: Ensuring the MD is briefed and prepared for all appointments with necessary documents or background information.</li></ul>2. Communication &amp; Correspondence<ul><li>Inbox Management: Screening emails, drafting responses, and flagging items that require immediate attention.</li><li>Drafting Documents: Preparing formal letters, reports, presentations, and internal memos on behalf of the MD.</li><li>Phone Screening: Handling incoming calls and taking detailed messages or directing inquiries to the appropriate department.</li><li>Documentation: Attending meetings to take accurate minutes, tracking action, and following up with the staff to ensure the instructions are met.</li></ul>3. Travel &amp; Expense Management<ul><li>Itinerary Planning: Booking complex international and domestic travel, including flights, accommodation, visas, and ground transportation.</li><li>Expensing: Prepare MD&rsquo;s budget for her trips, reconciling credit card statements, and filling the invoices and receipts then transmit to accounts.</li></ul>5. Operations Support<ul><li>Confidentiality: Handling sensitive information regarding company strategy, personnel, or finances with absolute discretion.</li><li>Staff Scheduling: Prepare and arrange schedule for the sales staff, tailors, driver, as per company needs.</li><li>Liaison: Serving as a bridge between the MD and the rest of the staff to foster smooth communication.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>secretarial: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Work Location: In person

ADAMZ IT SOLUTIONS

<ul><li>Job Title: Office Admin cum Secretary</li><li>Job Location : Musaffah 39, Abudhabi</li><li>Gender preference : Male</li><li>Company : ADAMZ IT SOLUTIONS</li></ul>Job Responsibilities:- Handle general administrative and secretarial duties- Manage emails and phone calls with customers, partners, and suppliers - Handle MCC-related tasks including email communication, document submissions, AutoCAD drawings, and inspection coordination. - Assist with basic accounting tasks - Prepare ads, flyers, and document templates - Use AI tools to assist with office work, content preparation and social media marketing - Coordinate with administrative and technical teams to schedule meetings, projects, works, etc.Requirements:- 3+ years experience in office coordination and administration- Knowledge of basic accounting and AutoCAD - Experience with AI tools - Skills in designing ads and flyers - Good communication and organizational skills - Ability to handle MCC and other government / legal works - Ability to work independently and as part of a team, with good leadership qualities.If interested, plz WhatsApp your CV and cover letter to adamzitsrecruitment@gmail.com or via WhatsApp to +971526521362Job Types: Full-time, PermanentPay: AED2,000.00 - AED3,000.00 per monthApplication Question(s):<ul><li>What are the accounting software you are familiar with? </li><li>What are the AI tools and software you specialize in? </li><li>Do you know Autocad? </li></ul>Experience:<ul><li>Administrative: 3 years (Preferred)</li></ul>Work Location: In person

Admin cum Secretary

Explore 35+ Secretary in Abu Dhabi this April. Find roles across top companies and apply now to boost your career.

35 secretary jobs In Abu Dhabi

Secretary

Executive Secretary

Legal Secretary

Legal Secretary

Temporary Secretary

Secretary

Admin cum Secretary