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executive secretary- business support - abu dhabi (national talent) Jobs in Abu Dhabi

executive secretary- business support - abu dhabi (national talent)

secretary

Connect Real Estate

Real Estate SecretaryPosition Overview:As a Real Estate Secretary, you will be a crucial member of our administrative team, providing essential support to ensure the smooth operation of our real estate office. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.Key Responsibilities:Administrative Support: Provide comprehensive administrative support to real estate agents and the management team, including handling phone calls, emails, and managing schedules.Documentation: Prepare and process real estate documents, contracts, and agreements. Ensure accuracy and compliance with legal requirements.Client Interaction: Interact with clients to schedule appointments, provide information, and assist with inquiries. Maintain a professional and courteous demeanor.Data Management: Maintain and update property listings, client databases, and other relevant records. Ensure data accuracy and integrity.Coordination: Assist in coordinating property showings, open houses, and other events. Collaborate with agents and vendors to facilitate smooth transactions.Office Organization: Keep the office environment organized, including managing office supplies, equipment, and maintaining a tidy workspace.Qualifications:Proven experience as an administrative secretary, preferably in the real estate industry.Proficiency in Microsoft Office Suite and real estate management software.Excellent communication and interpersonal skills.Strong organizational and multitasking abilities.Knowledge of real estate terminology and processes is advantageous.About Us:Connect Real Estate L.L.C is a well-established real estate firm dedicated to delivering exceptional service in residential, commercial, luxury properties, etc.. Our team is passionate about providing top-notch real estate solutions, and we are currently seeking a detail-oriented and organized individual to join us as a Real Estate Administrative Secretary.Job Type: Full-timePay: AED2,500.00 - AED5,000.00 per monthExperience:<ul><li>Real Estate: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>

Secretary

MENA Recruit Pty

Job Opportunity: Legal Secretary in Abu Dhabi We currently have a role in Abu Dhabi for an experienced legal secretary at a leading international law firm. The ideal candidate will have a solid work history with international law firms, either regionally or in the UK, and native English proficiency. The firm is willing to wait a one-month notice period for the right candidate and is open to relocating UK candidates. Requirements include general corporate/commercial experience, with expertise in mergers and acquisitions, joint ventures, private equity, investment fund formations, and complex matters related to technology, communications, intellectual property, privacy, cybersecurity, compliance, investigations, and enforcement actions. The candidate should have excellent references, strong attention to detail, advanced MS Office skills, accurate typing, and a genuine interest in their work. Polished presentation and an enthusiastic attitude are essential. The firm is highly selective; only candidates who meet these criteria will be contacted. Salary is up to AED 24,000 depending on experience, plus benefits including an annual flight for the employee. Please email your CV with relevant legal secretarial experience to email address . Share this opportunity within your network. Important Notice Drjobs.ae is a platform connecting job seekers and employers. Applicants should conduct independent research on prospective employers. We do not endorse requests for money payments; do not share personal or bank details with third parties. Report any suspected fraud via our contact page. Required: Mobile number and country code. Report a Problem <ul> <li>It's offensive or discriminatory</li> <li>Fake job or asking for money</li> <li>Inaccurate company, location, or job details</li> <li>Advertisement</li> <li>Other</li> </ul> Please select at least one category (minimum 20 characters). About Drjobs.ae Established in 2015, Dr. Job is a leading UAE online platform connecting employers with skilled job seekers, attracting thousands daily.<img src="https://www.jobg8.com/Tracking.aspx?n5tSDoUM%2b4b7sbGp%2fkf2bWaaPlgfr1A2j" width="0" height="0" />

Legal Secretary

arts island contracting

Job Title: Secretary / Client Registration &amp; Administrative CoordinatorCompany Overview:We are a leading contracting and fit-out company with a strong reputation for delivering high-quality projects. We are seeking a dynamic and organized Secretary to support our business development team by registering the company with new potential clients, ensuring smooth documentation flow, and maintaining a professional corporate image.Key Responsibilities:<ul><li>Handle registration processes with new potential clients, consultants, and government portals.</li><li>Prepare and submit prequalification documents, vendor registration forms, and required company information.</li><li>Maintain a database of completed registrations and follow up on pending applications.</li><li>Draft, format, and proofread official letters, emails, and proposals.</li><li>Coordinate with internal departments (technical, commercial, legal) to gather necessary documents.</li><li>Keep all company profiles, trade licenses, certificates, and registrations up to date.</li><li>Schedule and organize meetings, appointments, and client communications.</li><li>Manage filing systems and ensure proper document control.</li><li>Assist the management team with other administrative and clerical tasks as needed.</li></ul>Qualifications:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2 years of experience in administrative or secretarial work (preferably in construction or contracting).</li><li>Strong communication skills in English (Arabic is a plus).</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and online registration portals.</li><li>Excellent organizational skills and attention to detail.</li><li>Ability to work independently and handle multiple tasks efficiently.</li></ul>Preferred Skills:<ul><li>Experience in vendor registration with major developers, government entities, or consultants.</li><li>Familiarity with tendering portals and prequalification requirements.</li><li>Strong follow-up and coordination skills.</li><li>Professional and presentable appearance with strong interpersonal skills.</li></ul>Job Type: Full-time

Executive Secretary

MENA Recruit

The Role
 Our client is expanding their Legal Secretary team in Abu Dhabi and is looking to hire an experienced support professional for a full-time, permanent role. This is a fantastic opportunity to join a high-performing legal office and provide essential administrative support to senior lawyers. Key Responsibilities: • Manage monthly billing cycles: input, review, edit, and close attorney time entries • Perform narrative edits and coordinate with billing specialists for transfers • Submit and track expense claims through Chrome River • Process payments and cheque requests using correct client/matter codes • Arrange complex travel itineraries through the firm’s travel provider • Format documents to house style and support general secretarial tasks • Maintain discretion, confidentiality, and responsiveness in a fast-paced legal setting
 
Requirements
 <ul>
<li>Minimum 4 years’ experience as a Legal Secretary in an international law firm • Resilient, proactive, and dependable • Strong billing experience is essential • Excellent working knowledge of Microsoft Word, Outlook, and Windows-based tools • Familiarity with spreadsheet, database, and presentation software is a plus #MENARecruitStrength #LegalSecretaryAbuDhabi #LegalSupportUAE #InternationalLawFirms</li>
</ul>
About the company
 MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

نكست الشرق للإستشارات الهندسية

We are looking for a reliable and professional Executive Secretary/Receptionist with 3+ years of experience to provide high-level administrative support to senior management while also managing front desk operations. This dual-role position requires excellent organizational, communication, and multitasking skills to ensure both executive support and smooth daily office reception functions.Key Responsibilities:Executive Secretary Duties:<ul><li>Manage and maintain the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel.</li><li>Prepare and draft correspondence, reports, memos, and presentations.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Arrange internal and external meetings, including logistics and materials preparation.</li><li>Coordinate between departments and act as a point of contact for senior leadership.</li></ul>Receptionist Duties:<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer, screen, and forward incoming phone calls and emails.</li><li>Maintain the reception area, ensuring it is tidy and presentable at all times.</li><li>Receive, sort, and distribute daily mail/deliveries.</li></ul>Assist with basic administrative tasks such as filing, data entry, and office supplyJob Type: Full-timeExperience:<ul><li>Executive Secretary/Receptionist: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Executive Secretary/Receptionist

Etihad Engineering

<div>
 
 
 
 Synopsis
 
 
 
 
 To independently manage and organize the efficient functioning of the CEO office and to prioritize all appointments and activities.
 
 
 
 
 
 
 
 Accountabilities
 
 
 
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 Independently manage and organize the efficient functioning of the CEO office, coordinate and prioritize the daily and medium-term activities; using sound personal judgment, filter and steer contacts and activities based on levels of priorities and urgencies; serve as frontline person at the CEO office welcoming internal and external visitors and handling of high-level communication and correspondence with authorities and external parties.
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 Maintain the diary; maximizing effective utilization of time, manage changes in schedule, and ensure that all matters brought forward to the office are responded and attended to in a timely and appropriate manner.
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 Manage and organize internal and external meetings; communicate and confirm attendees, confirm agenda, ensure meeting resources (e.g. meeting rooms, handouts, press packs, agenda, food, equipment, etc.), and organize travels. Ensure preparation and follow up for regular department meetings. Take minutes of the meetings where required, and distribute to attendees in a timely fashion following meetings.
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 Efficiently process and manage all inbound and outbound data and information, both confidential and routine; screen and sort mails, e-mails and other documents and ensure acknowledgments and responses are provided; review documents and if necessary ask for supporting data before forwarding for approval and signature.
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 Prepare correspondence, reports and presentations. Ensure accuracy of information, attention to detail, timely data collection, integration of information where applicable, appropriate use of business language, preparation and submission within required timelines. Ensure readiness of reports as required.
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 Manage the department&rsquo;s petty cash and stationery. Maintain records of expense claim documentation, invoices, etc. Maintain office supplies keeping stock record and ordering replenishments.
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 Manage travel arrangements for Senior Executive and senior managers as required, consultants, guests, etc., including assisting with securing visa.
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 Prepare and update weekly and monthly management attendance schedule. Maintain administrative records for annual leave, duty travel and absence to ensure optimum staff levels are maintained.
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 Upload and edit department information on EY intranet. Ensure that all functionalities are displayed properly.
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 Assist in department specific tasks (e.g. update and maintenance of records, IT systems, databases, etc.), functions and other special projects as required.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s level, with additional certifications on office management or secretarial and computer courses
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 10 years overall experience in secretarial or administrative of which at least 5 years&rsquo; experience as an executive secretary is required; experience in a multi-cultural working environment ideal.
 </li>
 <li>
 Proficient in English and Arabic
 </li>
 </ul>
 
 
 
 
 
 
 
 
 About Etihad Engineering
 
 
 
 Etihad Engineering is a part of ADQ, offering industry leading aircraft maintenance and engineering solutions including airframe maintenance, component repair, overhaul services and technical training, with a team of around 2,000 professionals from around the world. We have vast experience on Airbus and Boeing aircraft, delivering an extensive range of services such as advanced composite repair, cabin refurbishment and component repair. We are spearheading Abu Dhabi&rsquo;s vision of being a global aerospace hub of the future and playing a crucial role in supporting economic growth and diversification in the United Arab Emirates.
 
 
 To learn more, visit Etihad Engineering | Aircraft Maintenance and Engineering Solutions
 
</div>

Don Rite Project Management

About the Role:We are seeking a highly organized and proactive Admin cum Secretary with proven experience in the construction industry. The ideal candidate will be responsible for providing comprehensive administrative and secretarial support to ensure smooth coordination across departments, clients, and project stakeholders.Key Responsibilities:Prepare quotations, tax invoices, letters, and technical submittals.Manage portal registrations and submissions on platforms such as ALDAR, SAP Ariba, ADCE, Smarthub, and other client systems.Coordinate and communicate effectively with internal teams, suppliers, and clients.Handle calls, emails, meeting schedules, and general correspondence.Maintain and organize project documentation, filing systems, and company records.Assist in procurement and tender documentation when required.Support management in day-to-day administrative and operational activities.Requirements:Minimum 2&ndash;4 years of experience in an administrative/secretarial role within the construction field (UAE experience preferred).Strong knowledge of MS Office (Word, Excel, Outlook, PowerPoint).Familiarity with online procurement and client portals (e.g., ALDAR, Ariba, Smarthub).Excellent communication and organizational skills.Ability to multitask, prioritize, and work under pressure.Attention to detail and professional work ethic.Job Type: Full-time

Admin cum Secretary

Explore 24+ Secretary in Abu Dhabi this October. Find roles across top companies and apply now to boost your career.

24 secretary jobs IN Abu Dhabi

Secretary

Legal Secretary

Executive Secretary

Legal Secretary

Executive Secretary/Receptionist

Executive Secretary

Admin cum Secretary