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admin manager & executive assistant Jobs in Abu Dhabi

admin manager & executive assistant

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secretary

law Land For Legal Consultancy

We are looking to hire a professional and organized Legal Secretary to join our legal consultancy office. The candidate must have strong administrative skills, good communication abilities, and experience dealing with legal documents and court-related procedures.Key Responsibilities:Manage daily office administrative and secretarial tasks.Prepare, format, scan, print, and organize legal documents and correspondence.Follow up on court files, legal notices, client documents, and case updates.Use UAE court systems and online legal platforms when required.Communicate professionally with clients in Arabic and English.Schedule meetings, maintain calendars, and coordinate appointments.Maintain proper filing systems for client files and legal documents.Assist legal consultants and lawyers with daily tasks and case preparation.Requirements:Previous experience as a legal secretary or legal assistant is preferred.Good knowledge of UAE court systems and online portals.Strong Arabic and English language skills, written and spoken.Excellent computer skills, including Microsoft Office.Organized, professional, punctual, and able to handle confidential information.Ability to work under pressure and follow deadlines.Preferred Skills:Experience with Abu Dhabi courts, Dubai courts, MOHRE, notary, or legal filing systems.Legal translation or drafting support experience is an advantage.How to Apply:Interested candidates may send their CV with the subject: Application &ndash; Legal SecretaryPay: AED2,500.00 per monthWork Location: In person

Secretary/Receptionist

Gibson Dunn

<div>
 
 Summary
 
 
 
 Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm&rsquo;s work is distinguished by a unique combination of precision and vision.
 
 
 We are looking for a Legal Secretary to provide assistance and secretarial support to Partners, Associates and Staff.
 
 
 This role reports to the Director of Administration and Operations Manager.
 
 
 
 Responsibilities Include
 
 
 
 <ul>
 <li>
 Extensive and accurate diary management for all attorneys
 </li>
 <li>
 Document production, including heavy amendments and formatting, track changes (if applicable) and working in multiple versions of documents
 </li>
 <li>
 Arrange meetings, lunches and dinners and follow up with confirmations
 </li>
 <li>
 Complex travel arrangements, including flights, accommodation, visas and transfers
 </li>
 <li>
 Handle telephone queries and relay relevant messages accurately
 </li>
 <li>
 Photocopying, printing, binding, scanning and filing of original and electronic documents
 </li>
 <li>
 Involvement in the billing process; including distribution of prebills, liaising with the partner and accounts department to finalise bills and send to clients in a timely manner
 </li>
 <li>
 Timesheet entry for attorneys using Expert Time
 </li>
 <li>
 Preparation of expense claims, invoice requests and petty cash reports
 </li>
 <li>
 Assist with the opening of new client files and new matters, including obtaining the necessary KYC documentation for every client
 </li>
 <li>
 Input client development events and meetings into InterAction
 </li>
 <li>
 Coordinate with the secretary team to handle the main reception switchboard, welcome visitors and prepare meeting rooms
 </li>
 <li>
 Provide additional secretarial support for other partners/attorneys as required due to their secretary being absent
 </li>
 <li>
 Apart from the duties summarised herein, we retain the right to include other reasonable duties which are part of, and incidental to, this type of work.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Ability to prioritise and multi-task
 </li>
 <li>
 Ability to use own initiative, working independently and as a team member
 </li>
 <li>
 Proactive attitude with a good work ethic
 </li>
 <li>
 Excellent communication and organisational skills
 </li>
 <li>
 Friendly and approachable manner
 </li>
 <li>
 Fluent in English &amp; Arabic, both verbal and written
 </li>
 <li>
 Complete discretion and professionalism
 </li>
 <li>
 Willingness to build and improve secretarial skills
 </li>
 <li>
 Knowledge of administrative procedures
 </li>
 <li>
 Willingness to work overtime when required
 </li>
 <li>
 Able to work to tight deadlines
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Experience working with Microsoft Windows 10
 </li>
 <li>
 Experience working with Microsoft Office Professional 2018 (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Templates and numbering tools for Word
 </li>
 <li>
 Adobe Acrobat DC Pro
 </li>
 <li>
 iManage 10 (document management system)
 </li>
 <li>
 Expert Time (time recording)
 </li>
 <li>
 Chrome River (expenses and invoices)
 </li>
 <li>
 Workshare Professional (comparisons and metadata stripping
 </li>
 <li>
 InterAction (contact management database used by partners/secretaries)
 </li>
 <li>
 Minimum five years&rsquo; current experience working in a major UK or US law firm
 
 
 </li>
 </ul>
 
 Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.
 
 
 
 
 ______
 
 
 
 
 For technical difficulties with our online application, please contact us at
 
 staffrecruiting@gibsondunn.com
 
 . Our recruiting support team will respond as soon as possible.
 
 
 
 
 ______
 
 
 
 
 Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.
 
 
 If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com.
 
 
 
 Please note,
 
 this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.
 
</div>

Legal Secretary

Nadia Neon Advertising L.L.C

Receptionist cum Secretary Company: Nadia Neon Advertising L.L.C Location: Abu DhabiNadia Neon Advertising L.L.C is looking for a smart, organized, and professional Receptionist cum Secretary to join our team in Abu Dhabi. Candidates must have their own valid UAE visa.Key Responsibilities:<ul><li>Handle reception duties, incoming calls, and client inquiries professionally</li><li>Coordinate meetings, schedules, and office appointments</li><li>Prepare quotations, emails, invoices, and basic documentation</li><li>Maintain office files, records, and administrative documents</li><li>Follow up with clients and suppliers regarding ongoing projects</li><li>Support management with daily office operations</li><li>Assist with basic coordination of signage and advertising projects</li><li>Maintain professional communication with clients and team members</li></ul>Requirements:<ul><li>Must have own valid UAE visa</li><li>Previous experience as receptionist, secretary, or admin assistant preferred</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Knowledge of MS Office, Excel, and email handling</li><li>Well organized, punctual, and professional attitude</li><li>Ability to handle multiple tasks efficiently</li></ul>Job Type: Full-time / Part-timeLocation: Khalidiya, Abu DhabiInterested candidates may send their CV via WhatsApp or email. Contact: Muhammad Ibrahim &ndash; 050 5269071Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Receptionist cum Secretary

Alrouya Alasrya

Story Engineering Consultants L.L.C. is currently looking for an Office Secretary to join our team in Abu Dhabi.Requirements:<ul><li>Strong English communication skills (written and spoken)</li><li>Strong Arabic communication skills (written and spoken)</li><li>Good knowledge of FAB banking Housing system.</li><li>Well presented and professional appearance</li><li>UAE driving license is preferred</li><li>Good organizational and administrative skills</li><li>Proficiency in Microsoft Office applications</li></ul>Candidates with relevant UAE experience are encouraged to apply.Pay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Secretary and FAB system

CLASSIC TECHNICAL ARCHITECT CONTRACTING LLC

We are looking for a professional and highly organized HR cum Secretary to join our Building Contracting Company in Abu Dhabi, UAE.Key Responsibilities<ul><li>Handle recruitment activities, including posting job advertisements, screening CVs, and coordinating interviews</li><li>Prepare offer letters, employment contracts, and onboarding documents</li><li>Maintain employee files and HR records</li><li>Coordinate visa processing, medical tests, Emirates ID, and labor documentation</li><li>Monitor attendance, leave, and payroll inputs</li><li>Prepare salary certificates, warning letters, and other HR correspondence</li><li>Manage correspondence, emails, and telephone calls</li><li>Prepare reports, letters, and meeting minutes</li><li>Maintain confidential documents and records</li><li>Provide administrative and secretarial support to senior management</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field</li><li>Minimum 3&ndash;5 years of UAE experience in HR, Administration, and Secretarial work</li><li>Experience in a Building Contracting Company is preferred</li><li>Knowledge of UAE Labour Law and MOHRE procedures</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint)</li><li>Excellent communication and organizational skills</li><li>Ability to multitask and work independently</li></ul>Salary &amp; Benefits<ul><li>Salary: AED 4,000 &ndash; AED 6,000 (depending on experience)</li><li>Employment Visa</li><li>Medical Insurance</li><li>Annual Leave as per UAE Labour Law</li></ul>Work Location: In person

HR cum Secretary (Female)

galaxy computer education

We are looking for a smart, confident, and well-spoken Female Receptionist / Secretary to join our team in Musaffah Abu Dhabi.Job Responsibilities<ul><li>Handle front desk and reception duties professionally</li><li>Answer phone calls and manage inquiries</li><li>Coordinate appointments and follow-ups</li><li>Support office administration and documentation</li><li>Conduct telemarketing and client follow-up calls</li><li>Maintain professional communication with customers</li></ul>Requirements<ul><li>Female candidate only</li><li>Must have own visa / valid residency visa</li><li>Previous telemarketing experience is required</li><li>Good communication and interpersonal skills</li><li>Basic computer knowledge (MS Office, Email, etc.)</li><li>Must be currently available in Abu Dhabi</li><li>Immediate joiners preferred</li></ul>Job Details<ul><li>Location: Musaffah Abu Dhabi</li><li>Job Type: Full-time</li><li>Salary: To be discussed during interview</li></ul>How to ApplyInterested candidates may send their CV via Indeed or WhatsApp.Pay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Receptionist / Secretary (Female) – Abu Dhabi

Hidayet Trading LLC

<div></div><div><div><h3 class="jobSectionHeader">Job Summary</h3>

Under minimal supervision, performs a variety of complex secretarial and clerical tasks which requires considerable independent action and judgment. Performs some or all of the duties listed below, as assigned:
<ul>
<li>Types from draft or oral instructions or composes correspondence, staff reports, and statistical or numerical reports using word processing applications, checks work for correct grammar, spelling and punctuation.</li>
<li>Answers and screens telephone calls in a professional and courteous manner and greet visitors using tact and judgment in making referral to appropriate source of information; gives information and explains policies, procedures or regulations in response to inquiries, using knowledge of organization and its function.</li>
<li>Arranges appointments and attendance at conferences or seminars, and coordinates meetings and travel arrangements.</li>
<li>Operates office equipment such as a word processor, telephone, calculator and copy machines.</li>
<li>Establishes and maintains filing systems for documents, correspondence, reports or other material. May occasionally translate correspondence coming to department.</li>
<li>May take and/or record minutes of meeting as requested; transcribes from notes to produce drafts or final copy.</li>
<li>Order office supplies, handle invoices and delivery reports.</li>
<li>Open/routes mail.</li>
<li>May handle petty cash for the office.</li>
<li>Other duties as requested by the immediate supervisor Microsoft Office Suite.</li>
<li>Interpersonal skills.</li>
<li>Knowledge of one foreign language preferably English.</li>
<li>Diploma preferred.</li>
<li>1 &ndash; 3 years relevant experience.</li></ul></div></div>
 <div></div><ul><li>Company: Hidayet Trading LLC</li> <div></div><li>Employment Type: Full Time</li> <div></div><li>Education Level: Diploma</li> <div></div><li>Experience: 3 Years </li><div></div><li>Job Type: Secretarial</li></ul>

Administrative Assistant / Secretary

Explore 24+ Secretary in Abu Dhabi this June. Find roles across top companies and apply now to boost your career.