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administrative and front office executive Jobs in Abu Dhabi

administrative assistant Jobs in Abu Dhabi

administrative assistant

secretary

NMC Health plc

<div><div>Communication Management:
<br>
<ul><li>Handling incoming and outgoing correspondence, including phone calls, emails, and mail.
</li><li>Acting as a first point of contact for the Medical Director, managing communication flow effectively.
</li><li>Preparing and distributing information to relevant parties, including patients, staff, and other stakeholders.
</li></ul>Scheduling and Coordination:
<br>
<ul><li>Managing the Medical Director's calendar, scheduling appointments &amp; committee meetings.
</li><li>Coordinating and scheduling appointments for patients, as required.
</li><li>Maintaining appointment schedules for other staff members, if applicable.
</li></ul>Administrative Support:
<br>
<ul><li>Preparing documents, including letters, reports, and presentations, using word processing and other software.
</li><li>Preparing committee agendas and minutes of meetings involving the Medical director's team.
</li><li>Managing office supplies and equipment, ensuring availability and functionality.
</li><li>Providing general administrative support to the Medical Director and their team.
</li><li>Managing and booking the mandatory life support courses for the doctors.
</li><li>Booking and managing doctors IPPE &amp; APPE&rsquo;s.
</li><li>Assist with the coordination and administration of privileges and the DOCP committees.
</li><li>Assist with the coordination of medical interns.
</li><li>Assist in the facilitation of mandatory life support for physicians.
</li></ul>Patient Interaction:
<br>
<ul><li>Greeting patients and visitors, providing a welcoming and professional environment.
</li><li>Answering patient inquiries and providing information, as needed.
</li><li>Handling sensitive information with confidentiality and discretion.
</li></ul>Collaboration and Coordination:
<br>
<ul><li>Working closely with other members of the medical staff, including nurses, receptionists, and other administrative personnel.
</li><li>Liaising with other departments and external organizations, as required.
</li><li>Collaborating with the Clinical Services Secretary and other relevant staff to ensure accurate record-keeping and efficient operations.</li></ul></div></div>
<br><div><div>Communication Management:
<br>
<ul><li>Handling incoming and outgoing correspondence, including phone calls, emails, and mail.
</li><li>Acting as a first point of contact for the Medical Director, managing communication flow effectively.
</li><li>Preparing and distributing information to relevant parties, including patients, staff, and other stakeholders.
</li></ul>Scheduling and Coordination:
<br>
<ul><li>Managing the Medical Director's calendar, scheduling appointments &amp; committee meetings.
</li><li>Coordinating and scheduling appointments for patients, as required.
</li><li>Maintaining appointment schedules for other staff members, if applicable.
</li></ul>Administrative Support:
<br>
<ul><li>Preparing documents, including letters, reports, and presentations, using word processing and other software.
</li><li>Preparing committee agendas and minutes of meetings involving the Medical director's team.
</li><li>Managing office supplies and equipment, ensuring availability and functionality.
</li><li>Providing general administrative support to the Medical Director and their team.
</li><li>Managing and booking the mandatory life support courses for the doctors.
</li><li>Booking and managing doctors IPPE &amp; APPE&rsquo;s.
</li><li>Assist with the coordination and administration of privileges and the DOCP committees.
</li><li>Assist with the coordination of medical interns.
</li><li>Assist in the facilitation of mandatory life support for physicians.
</li></ul>Patient Interaction:
<br>
<ul><li>Greeting patients and visitors, providing a welcoming and professional environment.
</li><li>Answering patient inquiries and providing information, as needed.
</li><li>Handling sensitive information with confidentiality and discretion.
</li></ul>Collaboration and Coordination:
<br>
<ul><li>Working closely with other members of the medical staff, including nurses, receptionists, and other administrative personnel.
</li><li>Liaising with other departments and external organizations, as required.
</li><li>Collaborating with the Clinical Services Secretary and other relevant staff to ensure accurate record-keeping and efficient operations.</li></ul></div></div>
<br><div><p>High School Diploma</p></div>

Secretary

MENA Recruit

The Role
<br>We are currently recruiting for a government entity in Abu Dhabi for an experienced Corporate Governance / Company Secretarial Professional on a contract basis, with the potential to transition into a permanent role. This position supports corporate governance, statutory compliance, and entity management, ensuring accurate records and timely Board and Committee documentation in line with UAE regulatory frameworks. Key Responsibilities 1. Prepare Board and Committee agendas, minutes, resolutions, and governance reports. 2. Maintain accurate, compliant governance documentation and statutory registers. 3. Coordinate meeting logistics, schedules, and stakeholder communications. 4. Support UAE regulatory filings, license renewals, and statutory submissions. 5. Manage entity incorporation, amendments, and renewals across jurisdictions. 6. Maintain organised and compliant entity records and governance files. 7. Assist with governance policies, charters, and framework updates. 8. Collaborate with internal stakeholders and provide governance guidance. 9. Monitor regulatory developments and support governance and compliance reporting
<br><br>
Requirements
<br>1. Bachelor’s degree in Governance, Law, Business Administration, or a related discipline. 2. Professional certification (ICSA / CGI) strongly preferred. 3. Fluent Arabic (spoken and written) is mandatory. 4. Minimum 8+ years’ experience in corporate governance, company secretarial, or compliance roles. 5. Strong knowledge of UAE regulatory frameworks, including ADGM and DIFC. 6. Excellent drafting, organisational, and stakeholder management skills. 7. Must have prior UAE experience and be based in Abu Dhabi. 8. Freelance visa required, unless holding a valid spousal visa. #MENARecruitStrength #Governance #CompanySecretary #CorporateGovernance #EntityManagement #BoardSupport #StatutoryCompliance #UAEJobs #AbuDhabiJobs #ArabicSpeakingRoles #ADGM #DIFC #GovernanceCareers #LegalOperations
<br><br>
About the company
<br>MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

Company Secretary

ERTIKAZ CONTRACTING & GENERAL MAINTAINANCE

<p><b>Job Titles:</b> <b>Security Executive</b></p><p><b>Responsibilities:</b></p><ul><li><i>Managing schedules for managers/engineers, coordinating appointments, and greeting visitors.</i></li><li><i>Handling phone calls, responding to emails, and managing incoming/outgoing mail.</i></li><li><i>Filing contracts, drawings, and official letters for each project separately.</i></li><li><i>Organizing payment certificates (Abstracts) and contractor/vendor documents.</i></li><li><i>Requesting quotations, comparing prices, and following up on delivery schedules.</i></li><li><i>Preparing invoices, tracking payments, and administratively reviewing subcontractor abstracts.</i></li><li><i>Acting as a point of contact between management and site staff.</i></li><li><i>Preparing documents for permits, social insurance, and official authorities.</i></li><li>Schedule Management and Meeting Coordination</li></ul><p><b>Requirements:</b></p><ul><li>Microsoft Office</li><li>Languages : Arabic &amp; English (Fluent in Speaking, Reading, and Writing)</li><li>Experience : Minimum of 3 years</li><li>Industry : Construction &amp; Contracting Companies</li><li>Location : UAE</li></ul><p>Job Type: Full-time</p>

Secretary Executive

Terracotta medical services

<p>We are looking for a highly efficient, detail-oriented, and proactive Executive Secretary who can operate in a fast-paced professional environment and provide top-tier administrative and coordination support to senior management.</p><p>The ideal candidate is extremely organized, responsive, and capable of handling multiple priorities simultaneously with minimal supervision. This role requires someone who is resourceful, sharp, and able to manage operations seamlessly &mdash; a true multitasker who can &ldquo;own&rdquo; the role end-to-end.</p><p>Key Responsibilities:</p><ul><li>Manage complex calendars, appointments, and scheduling with high accuracy</li><li>Handle all incoming and outgoing emails professionally and promptly</li><li>Prepare accurate Minutes of Meeting (MOM) and track all action points</li><li>Follow up on reports, tasks, and pending items with internal teams and stakeholders</li><li>Coordinate efficiently with suppliers, vendors, and external partners</li><li>Organize meetings, agendas, and documentation</li><li>Prepare reports, summaries, and administrative documents as required</li><li>Maintain confidential records, filing systems, and documentation</li><li>Ensure smooth day-to-day administrative and operational coordination</li><li>Monitor deadlines and proactively follow up to ensure timely completion of tasks</li><li>Support management with administrative, operational, and coordination requirements</li><li>Handle internal communication and cross-department coordination</li><li>Manage office documentation, correspondence, and tracking systems</li></ul><p>Requirements:</p><ul><li>Minimum <b>5+ years of experience in the same role as a Secretary / Executive Secretary</b> (mandatory)</li><li>Excellent command of English (spoken and written) &ndash; mandatory</li><li>Strong administrative and organizational skills</li><li>Advanced email and calendar management experience</li><li>Proven experience in preparing professional MOM and reports</li><li>Strong follow-up skills with high attention to detail</li><li>Ability to work under pressure in a fast-paced environment</li><li>High level of professionalism and confidentiality</li><li>Strong coordination and stakeholder management skills</li><li>Excellent time management and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to prioritize tasks and meet tight deadlines</li><li>Strong communication and problem-solving skills</li><li>Tech-savvy and highly responsive</li></ul><p>Preferred Profile:</p><ul><li>Male candidate</li><li>Highly proactive and dependable personality</li><li>Extremely organized and detail-focused</li><li>Fast learner with a strong sense of ownership</li><li>Able to work independently with minimal supervision</li><li>Professional, presentable, and disciplined</li><li>Someone who can handle pressure and deliver consistently</li></ul><p>What We&rsquo;re Looking For:</p><p>A smart, reliable, and high-performance Executive Secretary who can take full ownership of administrative operations, ensure smooth coordination across teams, and maintain a high standard of professionalism in all communications and documentation.</p><p>Job Type: Full-time</p><p>Pay: AED36,000.00 - AED72,000.00 per year</p><p>Application Question(s):</p><ul><li>You must be based in UAE, Are you currently in UAE?</li><li>What is your monthly current salary in AED?</li><li>How many days you have for the notice period?</li><li>You must be flexible to have some tasks to submit during the weekends if needed, Are you okay with that?</li></ul>

Male Executive Secretary to the Director

Teamleader General Contracting

<ul><li>Manage executive calendar and appointments</li><li>Arrange meetings (clients, consultants, contractors)</li><li>Prepare meeting agendas &amp; minutes</li><li>Handle confidential documents</li><li>Maintain project files (contracts, drawings, BOQs, permits)</li><li>Track incoming &amp; outgoing correspondence</li><li>Coordinate with site engineers and project managers</li><li>Monitor document submission deadlines</li><li>Assist in staff documentation</li><li>Coordinate travel arrangements</li><li>Maintain company records</li><li>Support PRO for official documentation if needed</li><li>Strong English communication (Arabic is an advantage in UAE)</li><li>Knowledge of construction terms (BOQ, RFQ, RFI, LPO, etc.)</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Good organizational skills</li><li>Ability to handle pressure and deadlines</li></ul><p>*</p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p>

Executive Secretary/Receptionist

TMF Group

<div><div><div><div><h3 class="jobSectionHeader"><b>General Information
</b></h3></div></div><div><div><div><div>Job ID
</div><div>33337
</div></div><div><div>Location
</div><div>Abu Dhabi, United Arab Emirates
</div></div><div><div>Work Types
</div><div>Full Time
</div></div><div><div>Categories
</div><div>Client Corporate Secretarial<br>
</div></div></div></div></div><p></p><div><div><div><br>
<div><div><div><p><b>We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted on our career website.</b></p></div><br>
</div></div><div><div><div><b>About TMF Group</b></div>
</div></div><div><div><p><b>TMF Group</b> is a leading provider of administrative services, helping clients invest and operate safely around the world. As we&rsquo;re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.</p><br>
</div></div><div></div><div><div><br>
<div><b>Discover the Role</b></div>
</div></div><div><div><p>It is an area experiencing significant growth in TMF, thus providing an opportunity for great career development.</p><br>
</div></div><div></div><div><div><br>
<div><b>Key Responsibilities</b></div>
</div></div><div><div><p><b>Job Responsibilities:</b></p><ul><li>
Incorporating companies in all free zones, mainland and jurisdictions and providing expert guidance to clients on the different types of business structures (LLC, Free Zone, Branch, etc.) available in the UAE and assist them in selecting the most suitable option.</li><li>
Renewing licenses of companies incorporated by the company, as well as new customers who require such services from the company.</li><li>
Preparing and managing the client account opening documentation and forms, registers, and other relevant company files, and reporting to management.</li><li>
Liaising on a daily basis with relevant authorities including but not limited to Government and Free Zone Authorities, Ministerial Departments, Free Zone Customer Services, Agencies, Law Firms, Courts, Public Notaries, Consulates, Embassies, Customs Authorities, Typing Centers, Chambers, Municipalities, Translators, and other 3rd parties.</li><li>
Offering and promoting company services to potential clients and maintaining a professional relationship with them, as well as with business partners, solution service providers, and associates in the UAE, Middle East, Europe, and other locations.</li><li>
Managing the key relationships with key clients and developing them further.</li><li>
Following up and coordinating post-setup services such as corporate bank account opening, monthly services, immigration and visa related services, office administration services, document clearing and attestation services, and so on.</li><li>
Conducting due diligence on new and existing clients as/when required.</li><li>
Creating an account for all clients who obtain the company's services.</li><li>
Maintaining the validity of the accounts and information recorded, as well as the security of the private and confidential information of the clients available to the company.</li><li>
Developing a competency and understanding of the rules, regulations, and practices applicable in the UAE related to the tasks and responsibilities undertaken.</li><li>
Maintaining an up-to-date and complete hard copy and soft copy of all documents related to tasks daily and support operational and archival purposes.</li><li>
Organize and attend board meetings and annual general meetings (AGMs), prepare agendas, and take minutes to ensure official records are accurately maintained.</li><li>
Monitor and ensure compliance with local regulations, including filing statutory documents with the relevant authorities and keeping the company&rsquo;s information up to date.</li><li>
To act as the appointed Company Secretary for our regulated entity, which involves handling all filings with the Regulatory Authority, preparation of Board Packs and minutes of Board Meetings as well as ad hoc resolutions.</li></ul><p><b>
Operations Support Job Responsibilities</b></p><div><ul><li>
Support the FSRA Regulated Operations Manager in managing the operational strategy and organisational vision.</li><li>
Support the Operations Manager with the preparation of and filing of any submissions on FSRA Connect.</li><li>
Maintain communication with managers, staff and vendors to ensure operations of the company.</li><li>
Ensure full adherence to documented operational policies and procedures, in accordance with FSRA requirements.</li><li>
Support the FSRA Regulated Operations Manager in working with Compliance and Risk stakeholders to implement and continuously improve policies, procedures and processes, ensuring operational aspects are included.</li><li>
Support the FSRA Regulated Operations Manager with the implementation of policies and processes to enhance operational efficiencies across all service lines.</li><li>
Keep up to date on legal/regulatory changes (FSRA) that could affect the business and identify the key impacts in conjunction with Compliance and the Board, including Retail provisions.</li><li>
Work with relevant stakeholders and develop local service level agreements, aligned with local business strategy.</li><li>
Keep and maintain accurate operational records, in accordance with FSRA guidelines.</li></ul></div><br>
</div></div><div></div><div><div><br>
<div><b>Key Requirements</b></div>
</div></div><div><div><ul><li>Minimum 3 years of relevant work experience in a fast-paced, high-volume company secretarial/company formation position in the UAE, with a strong preference for experience in company formation.</li><li>
In-depth understanding of basic company secretarial transactions and annual compliance processes.</li><li>
Knowledge of Abu Dhabi Global Market (ADGM / FSRA) regulations is a must.</li><li>
Familiarity with the UAE corporate legal framework and company formation procedures.</li><li>
Proactive, detail-oriented, and able to manage multiple tasks and deadlines efficiently.</li><li>
Ability to work collaboratively within a team while also being self-motivated and able to work independently.</li><li>
Outstanding organisational skills.</li><li>
Expertise in all MS Office packages.</li><li>
Excellent command of English, both verbal and written, to effectively communicate with clients and stakeholders.</li></ul><br>
</div></div><div></div><div><div><br>
<div><b>What&rsquo;s in it for you?</b></div>
</div></div><div><div><ul><li><ul><li>AED 4000 for air ticket allowance provided after 12 months of service is completed;</li><li>
Tier 1 insurance covered with wellness;</li><li>
Team building and CSR activities at least twice in a year;</li><li>
Fruits and snacks days in the office;</li><li>
Work from home option (2 days per week);</li><li>
Continuous development that is supported and encouraged through global learning opportunities from the TMF Business Academy and a strong culture of feedback;</li><li>
By joining us, you will be part of a truly diverse, global business and benefit from the many advantages that brings. You&rsquo;ll experience cross-border collaboration, stimulating client work and exciting challenges</li></ul></li></ul><br>
</div></div><div></div><div><div><br>
<div><b>We&rsquo;re looking forward to getting to know you!</b></div></div></div></div></div></div></div>

Co-Sec FSRA Operations Deputy Manager

Global Mission Support Services LLC

<p><b>Job Title:</b> Private Driver<br/><b>Location:</b> Abu Dhabi, UAE<br/><b>Job Type:</b> Full-Time<br/><b>Salary:</b> Competitive (based on experience)</p><p>Job Description:</p><p>We are seeking a professional and experienced <b>Private Driver</b> for a private household in Abu Dhabi. The ideal candidate must have a minimum of 5 years of experience working as a private driver and be familiar with Abu Dhabi roads and traffic regulations.</p><p>Key Responsibilities:</p><ul><li>Safely transport employer and family members to various destinations</li><li>Ensure vehicle cleanliness and regular maintenance</li><li>Follow all traffic laws and safety regulations</li><li>Plan routes efficiently to avoid delays</li><li>Maintain confidentiality and professionalism at all times</li><li>Assist with errands as required</li></ul><p>Requirements:</p><ul><li>Minimum 5 years of experience as a private driver (mandatory)</li><li>Valid UAE driving license</li><li>Good knowledge of Abu Dhabi roads and locations</li><li>Clean driving record</li><li>Presentable, punctual, and well-mannered</li><li>Flexible with working hours</li><li>Experience working with VIP or private families</li><li>Basic English communication skills</li></ul><p>Benefits:</p><ul><li>Meals provided</li><li>Competitive salary package (inclusive of housing leave out allowance)</li></ul><p>How to apply: Interested candidates may apply by sending their CV and contact details to <b>talent@gmss.ltd </b>or <b>recruitment@gmss.ltd </b>with subject line of - Private Driver - Abu Dhabi</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Are you willing to work in Abu Dhabi as family driver?</li></ul><ul><li>How many years of experience do you have as a private driver?</li></ul>

Private Driver

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