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executive admin hr ops

TRACTEBEL

<div>
 
 Job Title: Executive Admin &ndash; HR Operations
 
 
 
 
 Location:
 
 UAE (Dubai)
 
 
 
 Reporting To:
 
 HR Officer &amp; Office Manager
 
 
 
 Mission
 
 
 
 <ul>
 <li>
 Provide clear, professional, and accurate advice and guidance to managers on a wide range of onboarding-related issues.
 </li>
 <li>
 Deliver HR operations support to managers and staff that is responsive and timely.
 </li>
 <li>
 Assist the Admin Manager in Dubai with day-to-day administrative activities.
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Ensure all new joiners in the Middle East are scheduled for mandatory inductions and maintain accurate tracking.
 </li>
 <li>
 Provide first-level support to Line Managers on all matters related to mandatory training, including follow-up and data file updates.
 </li>
 <li>
 Assist the Admin Manager in Dubai with daily administrative tasks and event organization.
 </li>
 <li>
 Coordinate with internal stakeholders to confirm induction dates and ensure timely communication and invitations to participants.
 </li>
 <li>
 Prepare reports as required by management.
 </li>
 <li>
 Manage new joiner announcements across the region.
 
 
 </li>
 </ul>
 
 Key Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 Ability to manage workflow in a fast-paced, lean environment with multiple and changing priorities.
 </li>
 <li>
 Experience in handling ambiguity and providing quick solutions/recommendations.
 </li>
 <li>
 Strong ability to maintain confidentiality regarding employee matters.
 </li>
 <li>
 Excellent interpersonal skills: patient, helpful, and professional as the first point of contact for employee issues.
 </li>
 <li>
 Ability to handle multiple projects and meet deadlines.
 </li>
 <li>
 Detail-oriented with exceptional organizational skills; accuracy is essential.
 
 
 </li>
 </ul>
 Business Unit: Tractebel
 
 
 Division: Tractebel Div2
 
 
 Legal Entity: TRACTEBEL ENGINEERING S.A., DUBAI BRANCH
 
 
 Professional Experience: Junior (experience &lt; 3 years)
 
 
 Education Level: Bachelor's Degree
 
 
 Company Name: Tractebel
</div>

Executive Admin - HR Ops

Artelia Airports

Overview We are hiring a highly motivated, energetic HR and admin executive, who can support our HR and Workplace department - based in our Abu Dhabi office on a hybrid model. Responsibilities <ul><li>Workplace/admin: organizing office supplies orders, scheduling with the suppliers various office cleaning and maintenance etc.</li><li>HR: assist our HR team with personnel admin tasks such as filing, managing relationship with training and other HR suppliers, reviewing employee handbook, company policy, sourcing training suppliers as per training requests and managing training records, and managing relationship with Insurance - Invoicing management, contacting suppliers for quotations, generating PO's in our system, etc</li></ul>This role is open for UAE Nationals only.

HR and Administration executive - UAEN

Lovino real estate

ResponsibilitiesLovino Real Estate is Hiring &ndash; Admin Executive<ul><li>We are looking for an experienced and efficient Admin Executive to join our team in Abu Dhabi.</li></ul>Listing Management:<ul><li>Create, update, and maintain property listings across portals and CRM systems</li><li>Ensure accuracy of property details, pricing, and visuals</li><li>Coordinate with agents to gather complete listing information</li></ul>Administrative Support:<ul><li>Handle calls, emails, and client inquiries professionally</li><li>Schedule property viewings and manage appointment calendars</li><li>Maintain organized records of listings, leads, and transactions</li></ul>Marketing Coordination:<ul><li>Liaise with photographers and videographers for property shoots</li><li>Assist in preparing marketing materials and social media content</li><li>Monitor listing performance and suggest improvements</li></ul>Team Collaboration:<ul><li>Support agents with documentation and listing updates</li><li>Ensure smooth communication between departments</li><li>Assist in onboarding new listings and coordinating with developers</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Visa provided</li><li>Professional and supportive work environment</li></ul>Job Requirements:<ul><li>Strong communication and organizational skills</li><li>Familiarity with real estate platforms (Bayut, Property Finder, etc.)</li><li>Basic knowledge of CRM systems and Microsoft Office</li><li>Arabic language skills are a strong advantage</li><li>Positive attitude and willingness to learn</li></ul>Experience Required: Minimum 1 year in UAE Real Estate or Administrative RoleLanguage Preference : Arabic speaker preferredThis role is ideal for someone who can confidently handle operations and admin duties while being a key support to the HR function.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Admin: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

Administrative Assistant

Anchor Manpower Solutions LLC

Job Title: Female Admin &amp; HR Executive. Employment Type: Full-Time | Location: Abu DhabiRole Overview:We are appointing a structured and detail-driven HR &amp; Admin Executive to serve as the operational backbone of our office environment. This full-time role ensures administrative excellence, disciplined documentation flow, and systematic people coordination &mdash; while strengthening the review and control processes of the Accounts Department.This position functions as a central governance desk, reinforcing compliance, reporting accuracy, and internal operational discipline.Core Responsibilities:Administrative &amp; Office Control (Primary Focus)Manage reception, visitors, and front-office professional representationControl all incoming and outgoing documents, official letters, and courier trackingMaintain structured filing systems for company, vendor, and employee recordsHandle office cash, petty cash, and daily expense trackingPrepare daily, weekly, and monthly administrative and office reportsCoordinate with suppliers, vendorsMonitor office inventory, stationery, and consumablesSupport management with documentation, internal circulars, approvals, and lettersEnsure disciplined office workflow and documentation complianceAccounts Review &amp; Coordination:Support the accounts documentation review and verification processVerify invoices, vouchers, receipts, and supporting documentsTrack petty cash usage, staff advances, and office expensesMaintain vendor documentation and payment follow-up recordsEnsure structured routing of documents for approvals and postingAssist in internal reporting accuracy and audit readinessHR Support (Secondary Layer)Maintain staff attendance records and daily trackingHandle leave applications, records, and basic HR documentationSupport onboarding documentation and employee file maintenanceAct as a coordination bridge between staff and managementIdeal ProfileDiploma / Bachelor&rsquo;s in Business Administration, HR, Accounting, or related fieldStrong documentation discipline and reporting orientationComfortable handling confidential files and cash governanceCommunication is english is mandatory.Proficient in MS Office.Eligibility Criteria:* Female candidates only.* Spouse Visa holders only.* Immediate joiners preferred.* Must be currently residing in Abu Dhabi City or ready for immediate relocation. * Language: English mandatory and hindi/urdu can be advantage.Compensation &amp; Benefits:* Yearly paid annual leave* Work permit provided* Structured, professional, and growth-oriented work environment.Forward-looking opportunity for professionals ready to scale their careers in a stable and process-driven organization.Job Type: Full-time

Female Admin & HR Executive

WTC Contracting

The Executive Office Secretary &amp; Administrator provides high-level administrative, secretarial, and coordination support to the Managing Director, COO, and senior management team. The role is critical in ensuring smooth office operations, accurate documentation, and effective coordination between site teams, consultants, clients, and authorities. Key Responsibilities Executive &amp; Secretarial Support Manage daily schedules, meetings, calendars, and appointments for senior management Prepare, format, and distribute professional correspondence (letters, emails, memos) Handle confidential documents with discretion and professionalism Draft minutes of meetings (MoM) and follow up on action items Administration &amp; Office Management Oversee office filing systems (hard copy &amp; digital) Maintain company records (licenses, trade license, CR, staff documents) Coordinate with PRO / Tasheel / Government portals when required Manage office supplies, stationery, and general admin requirements Construction &amp; Project Coordination Support project teams with: Submittals logs Correspondence tracking Document control (shop drawings, RFIs, approvals) Coordinate between head office and site teams Maintain project correspondence registers and trackers HR &amp; Payroll Support (Basic) Assist with: Employee records &amp; files Leave tracking Timesheets (site &amp; office) Coordination with HR / payroll department Support onboarding documentation for new hires Finance &amp; Procurement Support Assist in: LPO preparation &amp; tracking Invoice submission logs Coordination with accounts for payments follow-ups Maintain vendor &amp; supplier contact listsJob Type: Full-time

Office executive secretary

Ambitek UAE

<div>
 
 
 Location:
 
 Abu Dhabi
 
 
 
 Industry:
 
 EPC, Oil &amp; Gas, Energy
 
 
 
 
 
 
 Role Overview
 
 
 
 You&rsquo;ll run the front desk and keep the office operations tight. Chinese EPC contractors expect speed, accuracy, and discipline. This is not a soft admin role. It&rsquo;s a coordination position supporting engineering, project, HR, and procurement teams.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage front desk. greet visitors. handle calls professionally.
 </li>
 <li>
 Coordinate meeting schedules, conference rooms, and internal calendars.
 </li>
 <li>
 Prepare and format documents, letters, memos, and reports in line with company templates.
 </li>
 <li>
 Handle courier services, incoming&ndash;outgoing mail, and document tracking.
 </li>
 <li>
 Support visa processing, onboarding paperwork, and HR admin when required.
 </li>
 <li>
 Maintain office supplies, inventory, and vendor coordination.
 </li>
 <li>
 Assist Project and Engineering teams with filing, documentation, and follow-ups.
 </li>
 <li>
 Translate simple English&ndash;Mandarin communication if capable.
 </li>
 <li>
 Support QHSE documentation for audits and compliance checks.
 </li>
 <li>
 Maintain clean, organised, professional office reception and admin area.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Proven admin or receptionist experience in EPC, construction, or engineering firms.
 </li>
 <li>
 Strong communication skills and professional etiquette.
 </li>
 <li>
 Mandarin proficiency is a major advantage but not mandatory.
 </li>
 <li>
 Competent with MS Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Ability to work under Chinese-style fast-paced, disciplined work culture.
 </li>
 <li>
 Strong organisational skills and attention to detail.
 </li>
 </ul>
 
 
</div>

Administrator - Emirati Preferred

avua private limited

Job Description: HR Admin (UAE National)Location: UAE Nationality: Emirati (UAE National) Employment Type: Full-Time Joining: Immediate / Before 31st December 2025 Recruitment Fee: Flat AED 7,000About the RoleWe are looking for our client a HR Admin (UAE National) to support day-to-day HR and administrative operations. This role is ideal for fresh graduates or early-career professionals who are keen to build a career in Human Resources.Key Responsibilities<ul><li>Assist with HR administrative tasks including employee records, files, and documentation</li><li>Support onboarding and offboarding processes</li><li>Maintain and update employee databases and HR systems</li><li>Coordinate with employees on HR-related queries</li><li>Assist in preparing HR letters, contracts, and internal documents</li><li>Support attendance, leave management, and basic payroll coordination</li><li>Coordinate with internal teams for compliance and policy adherence</li><li>Provide general administrative support to the HR department as required</li></ul>Eligibility Criteria<ul><li>Nationality: UAE National (Mandatory)</li><li>Education: Bachelor&rsquo;s degree in HR, Business Administration, or any related field</li><li>Experience: Fresh graduates are welcome to apply</li><li>Basic knowledge or interest in HR operations and administration</li><li>Good communication skills in English (Arabic is a plus)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Willingness to learn and grow within the HR function</li></ul>Skills &amp; Competencies<ul><li>Strong organizational and time-management skills</li><li>Attention to detail</li><li>Professional and confidential approach to work</li><li>Good interpersonal and coordination skills</li><li>Ability to work in a fast-paced environment</li></ul>What We Offer<ul><li>Competitive salary up to AED 8,000</li><li>Opportunity to start and grow a career in Human Resources</li><li>Supportive work environment</li><li>Hands-on exposure to core HR functions</li></ul>Job Type: Full-timePay: Up to AED8,000.00 per month

HR Admin(UAE National)

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