executive administrative assistant

Simcoe IT

<p>Job Title: Personal Assistant to CEO<br/>Industry: Real Estate Developer<br/>Location: Lahore<br/>Working Days: Monday to Saturday<br/>Office Timings: 10:00 AM &ndash; 6:00 PM<br/>Salary Range : 120,000-200000 (Based on Experience )</p><p>Job Summary<br/>We are seeking a highly organized, proactive, and professional Personal Assistant to the CEO to provide administrative, operational, and executive support. The ideal candidate should be able to manage the CEO's daily schedule, coordinate meetings, handle confidential information, and ensure smooth communication with internal and external stakeholders.</p><p>stakeholders.<br/>Key Responsibilities<br/>Manage the CEO's calendar, appointments, meetings, and travel arrangements.<br/>Coordinate with internal departments and external stakeholders on behalf of the CEO.<br/>Prepare meeting agendas, take minutes, and follow up on action items.<br/>Handle confidential documents, reports, emails, and correspondence.<br/>Screen calls, manage communications, and prioritize tasks efficiently.<br/>Prepare presentations, reports, and business documents.<br/>Organize meetings, events, and business travel arrangements.<br/>Track project deadlines and provide regular updates to the CEO.<br/>Maintain office records and ensure smooth day-to-day executive operations.<br/>Assist the CEO with personal and business-related administrative tasks.<br/>Perform any other duties assigned by the CEO.</p><p>Requirements<br/>Bachelor's degree in Business Administration or a related field.<br/>Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or Executive Coordinator.<br/>Excellent communication skills in English and Urdu.<br/>Strong command of MS Office (Word, Excel, PowerPoint, and Outlook).<br/>Excellent organizational, time management, and multitasking skills.<br/>Ability to maintain confidentiality and work under pressure.<br/>Professional appearance and positive attitude.<br/>Experience in the Real Estate industry will be preferred.</p><p>Required Skills<br/>Calendar &amp; Meeting Management<br/>Executive Coordination<br/>Communication &amp; Correspondence<br/>MS Office (Word, Excel &amp; PowerPoint)<br/>Documentation &amp; Reporting<br/>Time Management<br/>Confidentiality &amp; Professionalism<br/>Multitasking &amp; Problem Solving<br/>Other Details<br/>Gender: Female<br/>Experience: Minimum 3 Years<br/>Location: Lahore<br/>Joining: As Soon As Possible</p><p>Pay: Rs120,000.00 - Rs200,000.00 per month</p><p>Application Question(s):</p><ul><li>How many years of experience do you have as a Personal Assistant or Executive Assistant?</li><li>Which senior executives or CEOs have you supported?</li><li>Have you managed a CEO's calendar, meetings, and appointments independently?</li><li>Have you arranged business travel, hotel bookings, or travel itineraries for senior management?</li><li>How would you rate your English communication skills (spoken and written)?</li><li>Do you have any experience working in the Real Estate industry? (Preferred, not mandatory.)</li><li>Are you comfortable working Monday to Saturday (10:00 AM &ndash; 6:00 PM)?</li></ul><p>Work Location: In person</p>

Personal Assistant to CEO

VaporVM

<div><div><b>Date Posted:</b> 03 July, 2026
</div><div><b>Industry:</b> IT Services and IT Consulting
</div><div><b>Location:</b> VaporVM</div></div>
<br><div><h2 class="jobSectionHeader"><b>Job Description:</b></h2>
<div><h1 class="jobSectionHeader"><b>Job Description: Administrative Assistant to the General Manager</b></h1>
<h2 class="jobSectionHeader"><b>Position Details</b></h2><br>
<p></p>
<p><b>Location:</b> Lahore, Pakistan</p>
<h1 class="jobSectionHeader"><b>Job Summary</b></h1>
<p>The Administrative Assistant to the General Manager provides comprehensive administrative, organizational, and coordination support to ensure the efficient operation of the General Manager&rsquo;s office. The role serves as a key point of contact between the GM, internal departments, clients, suppliers, and external stakeholders while maintaining confidentiality and professionalism at all times.</p>
<p>The position requires excellent organizational, communication, multitasking, and problem-solving skills to manage schedules, correspondence, meetings, reports, travel arrangements, and office administration activities.</p>
<h1 class="jobSectionHeader"><b>Key Responsibilities</b></h1>
<h2 class="jobSectionHeader"><b>Executive and Administrative Support</b></h2>
<ul><li>Manage the General Manager&rsquo;s daily calendar, appointments, meetings, and events.</li>
<li>Coordinate and prioritize schedules to maximize productivity and efficiency.</li>
<li>Screen phone calls, emails, and correspondence on behalf of the GM.</li>
<li>Draft, edit, and prepare professional letters, reports, presentations, and business documents.</li>
<li>Maintain confidential records, files, and sensitive information.</li>
<li>Organize and maintain electronic and physical filing systems.</li>
<li>Track action items and ensure timely follow-up on assigned tasks.</li>
</ul><h2 class="jobSectionHeader"><b>Meeting Management</b></h2>
<ul><li>Schedule internal and external meetings.</li>
<li>Prepare meeting agendas and supporting documentation.</li>
<li>Attend meetings when required and record minutes of meetings (MOM).</li>
<li>Distribute meeting minutes and monitor completion of action items.</li>
<li>Coordinate board meetings, management meetings, and departmental reviews.</li>
</ul><h2 class="jobSectionHeader"><b>Communication and Coordination</b></h2>
<ul><li>Act as a liaison between the GM and employees, customers, suppliers, contractors, and business partners.</li>
<li>Coordinate communication among departments to facilitate smooth workflow.</li>
<li>Ensure prompt and professional responses to inquiries and requests.</li>
<li>Handle correspondence and maintain effective stakeholder relationships.</li>
</ul><h2 class="jobSectionHeader"><b>Documentation and Reporting</b></h2>
<ul><li>Prepare monthly, quarterly, and annual reports.</li>
<li>Compile operational data and management reports.</li>
<li>Maintain records of contracts, agreements, licenses, and important documents.</li>
<li>Assist in preparing presentations for management meetings and business reviews.</li>
<li>Monitor deadlines and submit reports within required timelines.</li>
</ul><h2 class="jobSectionHeader"><b>Travel and Event Coordination</b></h2>
<ul><li>Arrange domestic and international travel for the GM.</li>
<li>Coordinate flight bookings, hotel reservations, transportation, and visa requirements.</li>
<li>Prepare travel itineraries and supporting documentation.</li>
<li>Organize corporate events, management meetings, conferences, and business functions.</li>
</ul><h2 class="jobSectionHeader"><b>Office Administration</b></h2>
<ul><li>Monitor office supplies and coordinate procurement requests.</li>
<li>Ensure office equipment and facilities are functioning effectively.</li>
<li>Coordinate maintenance requests and vendor services.</li>
<li>Assist in implementing administrative policies and procedures.</li>
<li>Support office management activities and operational requirements.</li>
</ul><h2 class="jobSectionHeader"><b>Project and Task Coordination</b></h2>
<ul><li>Assist the GM in tracking strategic projects and departmental initiatives.</li>
<li>Follow up with department heads regarding progress updates.</li>
<li>Maintain project status reports and action trackers.</li>
<li>Coordinate special assignments and management directives.</li>
</ul><h2 class="jobSectionHeader"><b>Financial and Procurement Support</b></h2>
<ul><li>Process purchase requests, quotations, and approvals.</li>
<li>Track departmental expenses and budgets.</li>
<li>Verify invoices and coordinate payment approvals.</li>
<li>Maintain records of procurement transactions and vendor agreements.</li>
</ul><h2 class="jobSectionHeader"><b>Confidentiality and Compliance</b></h2>
<ul><li>Handle confidential business information with discretion.</li>
<li>Ensure compliance with company policies and procedures.</li>
<li>Maintain data security and document control standards.</li>
<li>Support audits and compliance-related activities when required.</li>
</ul><h1 class="jobSectionHeader"><b>Qualifications</b></h1>
<h3 class="jobSectionHeader"><b>Education</b></h3>
<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, Commerce, or a related field.</li>
<li>Additional certifications in administration or executive assistance are advantageous.</li>
</ul><h3 class="jobSectionHeader"><b>Experience</b></h3>
<ul><li>2&ndash;4 years of experience as an Administrative Assistant, Executive Assistant, Personal Assistant, or Office Coordinator.</li>
<li>Experience supporting senior management or executive leadership preferred.</li>
</ul><h1 class="jobSectionHeader"><b>Skills and Competencies</b></h1>
<h3 class="jobSectionHeader"><b>Technical Skills</b></h3>
<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Experience with ERP systems and document management systems.</li>
<li>Strong report preparation and presentation skills.</li>
<li>Excellent business correspondence writing skills.</li>
</ul><h3 class="jobSectionHeader"><b>Soft Skills</b></h3>
<ul><li>Exceptional organizational and time-management skills.</li>
<li>Strong verbal and written communication skills.</li>
<li>Professional appearance and business etiquette.</li>
<li>Ability to multitask and manage competing priorities.</li>
<li>Strong attention to detail and accuracy.</li>
<li>Problem-solving and decision-making capabilities.</li>
<li>Ability to work under pressure and meet deadlines.</li>
<li>High level of integrity and confidentiality.</li>
</ul><h1 class="jobSectionHeader"><b>Key Performance Indicators (KPIs)</b></h1>
<ul><li>Calendar management accuracy and efficiency.</li>
<li>Timely completion of assigned administrative tasks.</li>
<li>Meeting coordination effectiveness.</li>
<li>Accuracy of reports and documentation.</li>
<li>Response time to correspondence and requests.</li>
<li>Travel arrangements completed without errors.</li>
<li>Timely follow-up and closure of action items.</li>
<li>Stakeholder satisfaction levels.</li>
<li>Compliance with document control and confidentiality requirements.</li>
</ul><h1 class="jobSectionHeader"><b>Authority Level</b></h1>
<ul><li>Coordinate directly with department managers on behalf of the GM.</li>
<li>Request operational updates and reports from departments.</li>
<li>Arrange meetings and administrative activities within approved guidelines.</li>
<li>Recommend process improvements to enhance office efficiency.</li></ul></div></div><div></div>

Admin Assistant to GM

Mind's Eye Consultancy

<p>Mind's Eye Consultancy is looking for Executive Secretary for our leading IT Services Client located at Lahore.</p><p>About the Role:<br/>Mind's Eye Consultancy is hiring an experienced and highly organized Executive Secretary on behalf of a leading IT Services company based in Lahore. The ideal candidate will provide comprehensive administrative and executive support to senior management, ensuring efficient coordination of daily operations and maintaining a high level of confidentiality and professionalism.</p><p>Key Responsibilities</p><ul><li>Manage executive calendars, appointments, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting minutes.</li><li>Screen calls, emails, and other communications on behalf of senior management.</li><li>Coordinate internal and external meetings, including scheduling and logistics.</li><li>Maintain confidential records, files, and documentation.</li><li>Follow up on action items and ensure timely completion of assigned tasks.</li><li>Coordinate with internal departments and external stakeholders.</li><li>Organize business events, conferences, and executive meetings.</li><li>Handle office administration and provide general executive support as required.</li></ul><p>Requirements</p><ul><li>Bachelor's degree in Business Administration or a related discipline.</li><li>3-5 years of experience as an Executive Secretary, Executive Assistant, or similar role.</li><li>Excellent verbal and written communication skills in English.</li><li>Strong organizational, time management, and multitasking abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to maintain confidentiality and work independently.</li><li>Professional personality with excellent interpersonal skills.</li></ul><p>Preferred Skills</p><ul><li>Experience supporting C-level executives.</li><li>Strong attention to detail and problem-solving abilities.</li><li>Ability to work under pressure and meet deadlines.</li></ul><p>Interested candidates are encouraged to apply by sharing their updated resume at <b>careers@mechr.pk</b>. Only shortlisted candidates will be contacted.</p><p>Work Location: In person</p>

Executive Secretary

Biztekapps

<p>We are looking for a new team member for the role of &quot;PA To CEO''</p><ul><li><b>Location: </b>DHA Phase 3, Lahore</li></ul><p><b>Key Accountabilities:</b></p><ul><li>Act as the first point of contact for both Executive Directors and Directors and, maintain the effective working of their offices in their absence.</li><li>Maintain the highest level of confidentiality and adherence to policies and procedures.</li><li>Managing correspondence, track incoming and outgoing correspondence and ensure replies are produced within the required timeframe.</li><li>Read and prioritize incoming correspondence and prepare draft responses as appropriate. Ensure that cyclical and management deadlines for reports, reviews, budgets are met.</li><li>Establish and maintain systems and procedures to support the efficient running of the office.</li><li>Maintain effective communication and working relationships with key partners and stakeholders at an operational level; the organizations' senior management team and key internal and external stakeholders</li><li>Provide advice and support to stakeholders. Undertake research and other activities as required.</li><li>Attend specific meetings and take notes, draft minutes and action recommendations as required.</li><li>Provide support to other members of the Directorates as necessary.</li><li>Manage and organize external/internal events as required</li><li>Responsible to make arrangements for outstation or foreign travel and accommodation of the Executive Director</li><li>Responsible for the visa processing of Executive Director for official visits</li><li>Responsible for ticket purchasing, hotel bookings, coordinate for transport arrangements etc. of Executive Director in coordination with the concerned department or personnel.</li><li>Make necessary arrangements for meetings of the Executive Director and inform all concerned persons or departments</li><li>Follow up or remind Executive Director about meetings and inform concerned customers or persons about confirmation or cancellation of the meetings (if required)</li><li>Present in the official meeting (as per the instructions) and prepare minutes of the meeting</li><li>Take minutes of meeting on daily/ weekly, or monthly. And subsequently share those minutes with the relevant participants. Additionally, add tasks in Asana and update on Google Sheet as well to track progress. Stay proactive in seeking updates from team members.</li></ul><p><b>Essential Requirements:</b></p><ul><li>Minimum Bachelors degree required</li><li>3 years work experience in administration and personal assistant roles at the executive level</li><li>Excellent attention to detail, accuracy and quality</li><li>Excellent written and verbal communication skills</li><li>Ability to work easily and effectively with a wide range of people</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

PA to CEO

My Digital People

<p>We are seeking a highly organized and proactive Administrative Executive with experience in managing paid media accounts and supporting digital marketing operations. The ideal candidate will be responsible for administrative functions, client coordination, account management, reporting, and assisting the marketing team with paid advertising campaigns across multiple platforms.</p><p>Key Responsibilities Administrative Duties</p><ul><li>Manage daily administrative operations and office coordination.</li><li>Maintain records, reports, and company documentation.</li><li>Schedule meetings, prepare agendas, and coordinate with internal teams.</li><li>Handle client communications and follow-ups.</li><li>Monitor task completion and ensure operational efficiency.</li></ul><p>Paid Media &amp; Marketing Support</p><ul><li>Assist in managing Meta (Facebook &amp; Instagram), Google Ads, LinkedIn Ads, and other paid media accounts.</li><li>Coordinate campaign launches, budget updates, and performance tracking.</li><li>Monitor ad account health, billing, and account access permissions.</li><li>Prepare campaign performance reports and dashboards.</li><li>Liaise with clients regarding campaign updates and requirements.</li><li>Support the marketing team in audience research, campaign setup, and optimization activities.</li><li>Ensure advertising assets and approvals are obtained on time.</li></ul><p>Client &amp; Team Coordination</p><ul><li>Act as a point of contact between clients, account managers, and internal teams.</li><li>Track project timelines and ensure deadlines are met.</li><li>Maintain organized records of client communications and campaign documentation.</li></ul><p>Requirements</p><ul><li>Bachelor's degree in Business Administration, Marketing, or a related field.</li><li>Minimum 2 years of experience in administrative roles.</li><li>Experience handling Meta Ads Manager, Google Ads, or other paid media platforms.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite and Google Workspace.</li><li>Ability to prepare reports and analyze basic marketing performance metrics.</li><li>Experience with CRM and project management tools is a plus.</li></ul><p>Preferred Skills</p><ul><li>Understanding of digital marketing concepts and paid advertising strategies.</li><li>Strong attention to detail and problem-solving skills.</li><li>Ability to work independently and manage multiple priorities.</li><li>Experience working with international clients is an advantage.</li></ul><p>Work Location: In person</p>

Paid Media Executive

Taraki

<div>
 <p>
  Our client
  <strong>
   Hightech Solutions
  </strong>
  is hiring a Coordination Executive in Lahore.
  <br/>
 </p>
 <strong>
  Responsibilities:
  <br/>
  <br/>
 </strong>
 - Coordinate with various departments to ensure seamless execution of projects and tasks.
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 - Maintain and update project schedules, timelines, and status reports.
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 - Act as a liaison between management and staff to facilitate smooth communication and effective operations.
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 - Prepare and report on work progress to upper management.
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 - Organize and coordinate meetings, conferences, and travel arrangements.
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 - Develop and maintain extensive filing systems for project documentation and records.
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 - Assist in the preparation of presentations and reports.
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 - Handle and resolve administrative problems and inquiries.
 <br/>
 <br/>
 <strong>
  Requirements:
  <br/>
  <br/>
 </strong>
 - Proven experience in a similar coordination or administrative role (3-5 years preferred).
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 - Strong organizational skills with the ability to manage multiple tasks simultaneously.
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 - Excellent communication and interpersonal skills.
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 - Ability to work independently and as part of a team.
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 - Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint) and other relevant software/tools.
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 - Demonstrated ability to adhere to deadlines in a dynamic work environment.
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 <br/>
 <strong>
  Qualifications:
  <br/>
  <br/>
 </strong>
 - Bachelor's degree in Business Administration, Management, or a related field preferred.
 <br/>
 - Strong attention to detail and problem-solving skills.
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 - Ability to manage confidential information with discretion.
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 - Strong analytical skills.
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 - Excellent time management skills and ability to prioritize work.
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 <strong>
  Work Environment:
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  <br/>
 </strong>
 - Must be available to work full-time on-site.
 <br/>
 - Professional and fast-paced office setting.
</div>


Coordination Executive - Hightech Solutions

One Stop Medical Services

<p><b>Job Summary</b></p><p>We are looking for a creative and organized Administrative Assistant &amp; Graphic Designer to support daily office operations and create professional marketing materials. The ideal candidate should have strong administrative, communication, and basic graphic design skills.</p><p><b>Responsibilities</b></p><ul><li>Manage daily administrative tasks and office coordination</li><li>Handle calls, emails, scheduling, and record keeping</li><li>Prepare reports, spreadsheets, and presentations</li><li>Design social media posts, flyers, banners, and marketing materials</li><li>Edit graphics and maintain brand consistency</li><li>Support management and team members with daily tasks</li></ul><p><b>Requirements</b></p><ul><li>Experience in administration or office support</li><li>Basic to intermediate graphic design skills</li><li>Proficiency in Microsoft Office and tools like Canva, Adobe Photoshop, or Adobe Illustrator</li><li>Strong communication and organizational skills</li><li>Ability to multitask and meet deadlines</li></ul><p>Pay: Rs35,000.00 - Rs45,000.00 per month</p><p>Work Location: In person</p>

Administrative Assistant & Graphic Designer

Explore 73+ Executive administrative assistant in Lahore this July. Find roles across top companies and apply now to boost your career.