export executive assistant-emirati Jobs in Sharjah

export executive assistant-emirati

office executive

personal assistant to managing director Jobs in Sharjah

personal assistant to managing director

accounts assistant

accounts executive

executive administrative assistant

DOLPHINbyAMI

<div>
 
 AL MUQARRAM INDUSTRY, U.A.E. based manufacturer with over 25 years of expertise, specializes in Sealants, Tapes &amp; Aerosols for the construction industry in the Middle East &amp; Africa. Being at the forefront of innovation in various verticals, has helped us solidify our brands across 35 countries in the MEA region. The foundation of AL MUQARRAM INDUSTRY is built on the trust, goodwill and loyalty of our customers, partners and suppliers who believe in us and are associated with our business through long term relationships, since last two decades. We are dedicated to being a reliable partner for our customers, suppliers, and employees by delivering innovative solutions in sealing, bonding, maintenance, and decoration. Our Vision is to BUILD TRUST and reliability through our brand by delivering high-quality products &amp; solutions that meet global standards.
 
 
 
 Profile
 
 
 
 The Export Executive Assistant provides high-level administrative and operational support to the Export Department. This role involves coordinating international shipments, preparing export documentation, and ensuring compliance with global trade regulations.
 
 
 
 Export Executive Assistant-Emirati
 
 
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 Provide administrative and operational support to the Export executive.
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 Prepare, review, and manage export documentation, including invoices, packing lists, shipping instructions, and certificates of origin.
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 Coordinate logistics and shipments with freight forwarders
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 Ensure compliance with export laws, trade regulations, and company policies.
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 Maintain accurate records of all export activities and documentation for audit purposes.
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 Assist in managing export orders and monitoring delivery schedules.
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 Support financial processes related to exports, including payment follow-ups and documentation for letters of credit.
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 Prepare reports and summaries for management review.
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 </ul>
 
 
 We offer
 
 
 
 We offer a competitive remuneration package within an international, dynamic environment.
 
 
 
 
</div>

Export Executive Assistant-Emirati

Scale With Creatives

<div>
 
 We are looking for a highly organized, proactive, and detail-oriented Executive Assistant / Administrative Coordinator to support management in daily operations, administration, and project coordination. This role is essential for ensuring smooth workflow, strong follow-up, and structured communication across teams, suppliers, and partners.
 
 
 
 
 
 Position Overview :
 
 
 Provide on site comprehensive administrative, operational, and organizational support to management.
 
 
 Act as a key point of contact for internal teams, suppliers, clients, and partners.
 
 
 Assist in coordinating on site daily operations, documentation, communication, and follow-up of strategic projects.
 
 
 Ensure continuity of tasks and support during the manager&rsquo;s absence.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Administrative &amp; Office Management:
 
 
 -Manage emails, calendars, appointments, and internal communication.
 
 
 -Prepare reports, presentations, meeting notes, and follow-up documents.
 
 
 -Organize files, maintain databases, and ensure proper documentation flow.
 
 
 -Handle travel arrangements, bookings, and logistics.
 
 
 
 
 
 Operational Support:
 
 
 -Assist with product registrations, regulatory files, certificates, and compliance documents.
 
 
 -Follow up with suppliers, partners, and clients on ongoing tasks.
 
 
 -Support production planning, stock management, and purchasing coordination.
 
 
 -Help with ERP updates, data entry, and quality checks.
 
 
 
 
 
 Project Coordination:
 
 
 -Track progress of ongoing projects and ensure deadlines are met.
 
 
 -Communicate with different departments to ensure alignment.
 
 
 -Prepare project summaries, timelines, checklists, and action plans.
 
 
 -Support during events, exhibitions, and market launches.
 
 
 
 
 
 Communication:
 
 
 -Draft professional emails, official letters, and reports.
 
 
 -Maintain clear communication with internal and external stakeholders.
 
 
 -Handle follow-up messages, reminders, and scheduling.
 
 
 
 
 
 Regulatory &amp; Documentation:
 
 
 -Assist in preparing IFRA, SDS, allergen lists, artwork validations, and technical sheets.
 
 
 -Support with Montaji, SASO, CPNP, and GCC documentation.
 
 
 -Ensure documents are accurate, complete, and up-to-date.
 
 
 
 
 
 Graphic &amp; Packaging Support:
 
 
 -Use Adobe Illustrator to modify packaging files, labels, barcodes, artworks, and templates.
 
 
 -Ensure artworks meet technical specifications.
 
 
 -Coordinate with designers, printing companies, and suppliers.
 
 
 -Assist in checking conformity between design files and final printed products.
 
 
 
 
 
 Quality &amp; Follow-Up:
 
 
 -Perform quality control checks.
 
 
 -Ensure all data in ERP is updated and correct.
 
 
 -Track shipments, production status, and delivery timelines.
 
 
 
 
 
 3. Required Skills:
 
 
 
 
 
 Excellent communication skills in English.
 
 
 Strong organizational and multitasking abilities.
 
 
 Proficiency in Adobe Illustrator (mandatory).
 
 
 Proficiency in Microsoft Office, Google Workspace, and ERP systems.
 
 
 High attention to detail and strong problem-solving skills.
 
 
 Ability to work independently and prioritize tasks effectively.
 
 
 Discretion and professionalism when handling sensitive information.
 
 
 
 
 
 4. Preferred Experience
 
 
 
 
 
 Previous experience in administrative or executive assistant roles.
 
 
 Background in cosmetics, perfumes, manufacturing, or supply chain.
 
 
 Familiarity with regulatory processes.
 
 
 Experience in coordination, logistics, or project management.
 
 
 
 
 
 5. Personal Qualities
 
 
 
 
 
 Reliability, professionalism, and confidentiality.
 
 
 Strong sense of responsibility and ownership.
 
 
 Flexibility and adaptability.
 
 
 Team spirit and proactive mindset.
 
 
 Ability to learn quickly and work under pressure.
 
 
 
 
 
 6. Reporting Line
 
 
 
 
 
 Reports directly to the General Manager.
 
 
 Acts as backup for key management tasks.
 
 
 
 
 
 7. Contract &amp; Work Conditions
 
 
 
 
 
 Full-time, on site position.
 
 
 Based in Sharjah/Dubai.
 
 
 Work schedule aligned with company operational hours.
 
 
 
 
 
 How to Apply:
 
 
 Please fill in the form.
 
 
 .
 
</div>

Executive Assistant / Administrative Coordinator

INFINITY MEDICAL TRAINING LLC OPC

Company DescriptionInfinity Medical Training is a specialized company focused on delivering high-quality medical content, facilitating medical accreditation processes, and supporting scientific publications. We serve healthcare professionals, medical institutions, and academic bodies all across the GCC region.Role DescriptionThis is a full-time on-site role for an Administrative and Operations Executive located in our Sharjah Office. As an Administrative and Operations Executive, you will be responsible for providing administrative support, managing office tasks, handling communications, and assisting in executive administrative duties.Qualifications<ul><li>Administrative Assistance and Executive Administrative Assistance skills</li><li>Strong Phone Etiquette and Communication abilities</li><li>Clerical Skills</li><li>Excellent organizational and time management skills</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Ability to prioritize tasks and work efficiently</li><li>Detail-oriented and proactive approach to work</li><li>Previous experience in a similar role is a Must</li><li>Maintaining and Updating vendor list</li><li>Following up with vendors through Calls/Emails/WhatsApp</li><li>Arrange shipments with different courier and follow-up until delivery</li><li>Handle petty cash, keep appropriate records and prepare expense report</li><li>Managing Vendor's List and Vendor Inquiry</li></ul>SalaryDepending on the candidate profile, the range of monthly package will be from 3,000.00 AED to 4,000.00 AED.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>How many years of Administration and Operations experience do you have?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li><li>English (Preferred)</li></ul>Location:<ul><li>Sharjah (Required)</li></ul>

Administration and Operations Executive

SMART LIFE TYPING SERVICES

Job Vacancy: Marketing Executive &amp; Office AssistantWe are looking for a dynamic and responsible Marketing Executive &amp; Office Assistant to join our team.Requirements:<ul><li>Valid UAE Driving License (mandatory)</li><li>Fluent in Hindi and English (spoken &amp; written)</li><li>Own visa candidates preferred</li><li>Previous experience in marketing and office administration is an advantage</li></ul>Job Responsibilities:<ul><li>Outdoor marketing activities</li><li>Client follow-ups and coordination</li><li>Handling office documentation and daily administrative tasks</li><li>Supporting management with marketing and office operations</li></ul>Location: SHARJAH - UAE Salary: To be discussed during interviewJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Marketing Executive And Office Assistant

ST STYLE

Job descriptionPersonal Assistant to Managing DirectorWe are seeking a proactive and organized Personal Assistant to support the Managing Director in the daily operations of our building material supply business. The ideal candidate will be responsible for managing schedules, handling correspondence, and providing administrative support to ensure smooth business operations. The role also involves liaising with suppliers, managing orders, and helping with customer communications related to the supply of building materials.Key Responsibilities- Manage the Managing Director&rsquo;s calendar, appointments, and meetings.- Handle incoming calls, emails, and other correspondence on behalf of the Managing Director.- Prepare reports, presentations, and other business-related documents.- Organize travel arrangements, including transportation and accommodations.- Assist in managing and tracking orders from suppliers and ensuring timely deliveries.- Coordinate with warehouse and logistics teams to monitor stock levels and replenishment schedules.- Liaise with clients, suppliers, and contractors to resolve any order-related issues.- Conduct market research and assist in supplier negotiations.- Maintain an organized filing system for both physical and digital documents.- Track and follow up on tasks and projects assigned to team members by the Managing Director.- Handle ad hoc assignments such as event planning, personal errands, and team support.Skills and Qualifications- Proven experience as a Personal Assistant or Executive Assistant (experience in the building material supply industry is a plus).- Excellent organizational and time management skills.- Strong verbal and written communication skills.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools.- Ability to manage multiple tasks and priorities in a fast-paced environment.- Knowledge of building materials, construction terms, or supply chain management is an advantage.- Attention to detail, problem-solving skills, and discretion when handling confidential information.Education- A bachelor&rsquo;s degree in business administration, management, or a related field is preferred.Job Types: Full-time, Permanent, Contract

Personal Assistant to Managing Director

XAD Technologies

Job Description: The Document Controller will provide high‑level administrative and document‑management support to the CEO. This role involves handling a large volume of confidential contracts, agreements, and operational documents, primarily stored and managed through cloud platforms such as Dropbox. The ideal candidate is highly organized, detail‑oriented, and experienced in managing sensitive information with accuracy and discretion.Key ResponsibilitiesDocument Management<ul><li>Maintain, organize, and update all CEO‑related documents, including contracts, agreements, reports, and correspondence.</li><li>Manage and structure the CEO&rsquo;s Dropbox and other cloud‑based storage systems to ensure easy access, version control, and proper archiving.</li><li>Ensure all documents follow company naming conventions and filing standards.</li><li>Track document revisions, approvals, and expiration dates.</li><li>Work with Document Management Systems (DMS) to ensure proper indexing, retrieval, and storage.</li></ul>Confidentiality &amp; Compliance<ul><li>Handle sensitive and confidential information with the highest level of discretion.</li><li>Ensure documents comply with internal policies, legal requirements, and business continuity standards.</li><li>Maintain secure access controls for Dropbox, DMS, and other document repositorie</li></ul>Coordination &amp; Communication<ul><li>Coordinate with internal departments to collect, update, or verify documents required by the CEO.</li><li>Follow up on pending approvals, signatures, and submissions.</li><li>Prepare summaries, document logs, and status reports for the CEO.</li></ul>Administrative Support<ul><li>Assist the CEO with document preparation, formatting, and proofreading.</li><li>Support in preparing presentations, reports, and meeting materials using Excel and PowerPoint.</li><li>Manage incoming and outgoing documentation, ensuring timely processing.</li></ul>Skills &amp; Qualifications<ul><li>Proven experience as a Document Controller, Executive Assistant, or similar role.</li><li>Strong knowledge of Document Management Systems (DMS).</li><li>Experience working with cloud platforms such as Dropbox, Google Drive, or OneDrive.</li><li>Understanding of Business Continuity processes and secure document handling.</li><li>Proficiency in Microsoft Excel (data logs, tracking sheets, reports).</li><li>Proficiency in Microsoft PowerPoint (presentations for CEO).</li><li>Excellent organizational and time‑management skills.</li><li>High attention to detail and accuracy.</li><li>Strong communication and coordination skills.</li><li>Ability to handle confidential information with professionalism.</li></ul>Job Types: Full-time, Permanent

Document Controller

Explore 160+ Executive administrative assistant in Sharjah this December. Find roles across top companies and apply now to boost your career.

160 executive administrative assistant jobs IN Sharjah

Export Executive Assistant-Emirati

Export Executive Assistant-Emirati

Executive Assistant / Administrative Coordinator

Administration and Operations Executive

Marketing Executive And Office Assistant

Personal Assistant to Managing Director

Document Controller