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personal assistant to managing director Jobs in Sharjah

personal assistant to managing director

accounts assistant

accounts executive

administration and operations executive Jobs in Sharjah

administration and operations executive

executive administrative assistant

DOLPHINbyAMI

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 AL MUQARRAM INDUSTRY, U.A.E. based manufacturer with over 25 years of expertise, specializes in Sealants, Tapes &amp; Aerosols for the construction industry in the Middle East &amp; Africa. Being at the forefront of innovation in various verticals, has helped us solidify our brands across 35 countries in the MEA region. The foundation of AL MUQARRAM INDUSTRY is built on the trust, goodwill and loyalty of our customers, partners and suppliers who believe in us and are associated with our business through long term relationships, since last two decades. We are dedicated to being a reliable partner for our customers, suppliers, and employees by delivering innovative solutions in sealing, bonding, maintenance, and decoration. Our Vision is to BUILD TRUST and reliability through our brand by delivering high-quality products &amp; solutions that meet global standards.
 
 
 
 Profile
 
 
 
 The Export Executive Assistant provides high-level administrative and operational support to the Export Department. This role involves coordinating international shipments, preparing export documentation, and ensuring compliance with global trade regulations.
 
 
 
 Export Executive Assistant-Emirati
 
 
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 Provide administrative and operational support to the Export executive.
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 Prepare, review, and manage export documentation, including invoices, packing lists, shipping instructions, and certificates of origin.
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 Coordinate logistics and shipments with freight forwarders
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 Ensure compliance with export laws, trade regulations, and company policies.
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 Maintain accurate records of all export activities and documentation for audit purposes.
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 Assist in managing export orders and monitoring delivery schedules.
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 Support financial processes related to exports, including payment follow-ups and documentation for letters of credit.
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 Prepare reports and summaries for management review.
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 We offer
 
 
 
 We offer a competitive remuneration package within an international, dynamic environment.
 
 
 
 
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Export Executive Assistant-Emirati

INFINITY MEDICAL TRAINING LLC OPC

Company DescriptionInfinity Medical Training is a specialized company focused on delivering high-quality medical content, facilitating medical accreditation processes, and supporting scientific publications. We serve healthcare professionals, medical institutions, and academic bodies all across the GCC region.Role DescriptionThis is a full-time on-site role for an Administrative and Operations Executive located in our Sharjah Office. As an Administrative and Operations Executive, you will be responsible for providing administrative support, managing office tasks, handling communications, and assisting in executive administrative duties.Qualifications<ul><li>Administrative Assistance and Executive Administrative Assistance skills</li><li>Strong Phone Etiquette and Communication abilities</li><li>Clerical Skills</li><li>Excellent organizational and time management skills</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Ability to prioritize tasks and work efficiently</li><li>Detail-oriented and proactive approach to work</li><li>Previous experience in a similar role is a Must</li><li>Maintaining and Updating vendor list</li><li>Following up with vendors through Calls/Emails/WhatsApp</li><li>Arrange shipments with different courier and follow-up until delivery</li><li>Handle petty cash, keep appropriate records and prepare expense report</li><li>Managing Vendor's List and Vendor Inquiry</li></ul>SalaryDepending on the candidate profile, the range of monthly package will be from 3,000.00 AED to 4,000.00 AED.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>How many years of Administration and Operations experience do you have?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li><li>English (Preferred)</li></ul>Location:<ul><li>Sharjah (Required)</li></ul>

Administration and Operations Executive

SMART LIFE TYPING SERVICES

Job Vacancy: Marketing Executive &amp; Office AssistantWe are looking for a dynamic and responsible Marketing Executive &amp; Office Assistant to join our team.Requirements:<ul><li>Valid UAE Driving License (mandatory)</li><li>Fluent in Hindi and English (spoken &amp; written)</li><li>Own visa candidates preferred</li><li>Previous experience in marketing and office administration is an advantage</li></ul>Job Responsibilities:<ul><li>Outdoor marketing activities</li><li>Client follow-ups and coordination</li><li>Handling office documentation and daily administrative tasks</li><li>Supporting management with marketing and office operations</li></ul>Location: SHARJAH - UAE Salary: To be discussed during interviewJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Marketing Executive And Office Assistant

ST STYLE

Job descriptionPersonal Assistant to Managing DirectorWe are seeking a proactive and organized Personal Assistant to support the Managing Director in the daily operations of our building material supply business. The ideal candidate will be responsible for managing schedules, handling correspondence, and providing administrative support to ensure smooth business operations. The role also involves liaising with suppliers, managing orders, and helping with customer communications related to the supply of building materials.Key Responsibilities- Manage the Managing Director&rsquo;s calendar, appointments, and meetings.- Handle incoming calls, emails, and other correspondence on behalf of the Managing Director.- Prepare reports, presentations, and other business-related documents.- Organize travel arrangements, including transportation and accommodations.- Assist in managing and tracking orders from suppliers and ensuring timely deliveries.- Coordinate with warehouse and logistics teams to monitor stock levels and replenishment schedules.- Liaise with clients, suppliers, and contractors to resolve any order-related issues.- Conduct market research and assist in supplier negotiations.- Maintain an organized filing system for both physical and digital documents.- Track and follow up on tasks and projects assigned to team members by the Managing Director.- Handle ad hoc assignments such as event planning, personal errands, and team support.Skills and Qualifications- Proven experience as a Personal Assistant or Executive Assistant (experience in the building material supply industry is a plus).- Excellent organizational and time management skills.- Strong verbal and written communication skills.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools.- Ability to manage multiple tasks and priorities in a fast-paced environment.- Knowledge of building materials, construction terms, or supply chain management is an advantage.- Attention to detail, problem-solving skills, and discretion when handling confidential information.Education- A bachelor&rsquo;s degree in business administration, management, or a related field is preferred.Job Types: Full-time, Permanent, Contract

Personal Assistant to Managing Director

XAD Technologies

Job Description: The Document Controller will provide high‑level administrative and document‑management support to the CEO. This role involves handling a large volume of confidential contracts, agreements, and operational documents, primarily stored and managed through cloud platforms such as Dropbox. The ideal candidate is highly organized, detail‑oriented, and experienced in managing sensitive information with accuracy and discretion.Key ResponsibilitiesDocument Management<ul><li>Maintain, organize, and update all CEO‑related documents, including contracts, agreements, reports, and correspondence.</li><li>Manage and structure the CEO&rsquo;s Dropbox and other cloud‑based storage systems to ensure easy access, version control, and proper archiving.</li><li>Ensure all documents follow company naming conventions and filing standards.</li><li>Track document revisions, approvals, and expiration dates.</li><li>Work with Document Management Systems (DMS) to ensure proper indexing, retrieval, and storage.</li></ul>Confidentiality &amp; Compliance<ul><li>Handle sensitive and confidential information with the highest level of discretion.</li><li>Ensure documents comply with internal policies, legal requirements, and business continuity standards.</li><li>Maintain secure access controls for Dropbox, DMS, and other document repositorie</li></ul>Coordination &amp; Communication<ul><li>Coordinate with internal departments to collect, update, or verify documents required by the CEO.</li><li>Follow up on pending approvals, signatures, and submissions.</li><li>Prepare summaries, document logs, and status reports for the CEO.</li></ul>Administrative Support<ul><li>Assist the CEO with document preparation, formatting, and proofreading.</li><li>Support in preparing presentations, reports, and meeting materials using Excel and PowerPoint.</li><li>Manage incoming and outgoing documentation, ensuring timely processing.</li></ul>Skills &amp; Qualifications<ul><li>Proven experience as a Document Controller, Executive Assistant, or similar role.</li><li>Strong knowledge of Document Management Systems (DMS).</li><li>Experience working with cloud platforms such as Dropbox, Google Drive, or OneDrive.</li><li>Understanding of Business Continuity processes and secure document handling.</li><li>Proficiency in Microsoft Excel (data logs, tracking sheets, reports).</li><li>Proficiency in Microsoft PowerPoint (presentations for CEO).</li><li>Excellent organizational and time‑management skills.</li><li>High attention to detail and accuracy.</li><li>Strong communication and coordination skills.</li><li>Ability to handle confidential information with professionalism.</li></ul>Job Types: Full-time, Permanent

Document Controller

Automaxtools Trading LLC

We are seeking a diligent and detail-oriented Accounts Assistant to join our finance team in the automotive industry.Key Responsibilities:1. Bookkeeping:Maintain accurate and up-to-date financial records.Record daily financial transactions, including purchases, sales, receipts, and payments.Reconcile bank statements and ensure discrepancies are resolved promptly.2. Accounts Payable and Receivable:Process invoices and follow up on outstanding payments.Prepare and send out customer invoices and statements.Monitor accounts receivable and follow up on overdue accounts.3. Data Entry and Management:Enter financial data into accounting software accurately.Maintain and update accounting databases and spreadsheets.4. Financial Reporting:Assist in the preparation of monthly, quarterly, and annual financial reports.Generate financial statements and summaries for management review.5. Compliance and Auditing:Assist with internal and external audits by providing necessary documentation and information.6. General Administrative Support:Provide administrative support to the accounting department as needed.Assist with filing, photocopying, and other clerical tasks.Handle inquiries and communications related to financial matters.Qualifications:Bachelor&rsquo;s degree in Accounting, Finance, or a related field.Proven experience as an Accounts Assistant or in a similar accounting role.Proficiency in accounting software (e.g., ERP is a plus).Strong knowledge of bookkeeping and accounting principles.Proficiency in Microsoft Office Suite, especially Excel.Good communication and interpersonal skills.Knowledge of the automotive industry is a plus.Benefits:Competitive salaryHealth insuranceAnnual leave and public holidaysOpportunities for career growth and developmentSalary:The starting salary is AED 2,000 + Food + Staff AccommodationIf you meet the qualifications and are interested in joining our dynamic team, please apply with your updated CV to admin@automaxtools.me (+971 6 5391478).Job Type: Full-timePay: From AED2,500.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>accounts assistant: 2 years (Preferred)</li><li>Sales: 1 year (Preferred)</li></ul>Language:<ul><li>English, Hindi (Preferred)</li></ul>

Accounts Assistant

Qate Manufacturing LLC/Qate Marine Services LLC

Job Title: HR cum Admin Executive (Male)Company: Qate Manufacturing LLCLocation: Sharjah, UAEJob Type: Full-timeJob DescriptionQate Manufacturing LLC is seeking a motivated and detail-oriented Male HR cum Admin Executive with 1&ndash;2 years of experience in Human Resources and Administration. The ideal candidate will support HR functions such as recruitment, employee documentation, and administrative coordination, while ensuring smooth day-to-day office operations.The selected candidate will support HR functions such as recruitment, employee engagement, documentation, and administrative coordination.Key Responsibilities<ul><li>Assist in recruitment activities, including job postings, interview coordination, and candidate follow-ups.</li><li>Manage employee onboarding, documentation, and HR filing systems.</li><li>Maintain attendance, leave records, and employee databases.</li><li>Coordinate administrative tasks with internal departments.</li><li>Prepare HR letters, memos, circulars, and reports as required.</li><li>Support employee engagement activities and company events.</li><li>Handle general office administration and provide support to management.</li></ul>Requirements<ul><li>Qualification: MBA in Human Resources (HR) or related field.</li><li>Experience: 1&ndash;2 years in HR/Admin roles.</li><li>Strong communication and interpersonal skills.</li><li>Good organizational and time-management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to maintain confidentiality and professionalism.</li><li>Valid UAE driving license is an added advantage.</li><li>Male candidates preferred</li></ul>Salary &amp; Benefits<ul><li>Competitive salary as per industry standards.</li><li>Opportunities for career growth and professional development.</li><li>Supportive and professional work environment.</li></ul>Job Types: Full-time, Permanent, FresherPay: From AED2,000.00 per month

Executive HR cum Admin

Explore 148+ Executive administrative assistant in Sharjah this December. Find roles across top companies and apply now to boost your career.