executive assistant Jobs in United Arab Emirates

executive assistant

hr assistant Jobs in United Arab Emirates

hr assistant

office administrator Jobs in United Arab Emirates

office administrator

personal assistant Jobs in United Arab Emirates

personal assistant

executive secretary Jobs in United Arab Emirates

executive secretary

executive administrative assistant

Al Masaood Power

<div>
 
 
 Job Scope
 
 
 
 The ideal candidate will be responsible in assisting with administrative and operational tasks across various projects.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage general emailing, memos, and other correspondence efficiently.
 </li>
 <li>
 Prepare and maintain detailed Excel reports, including flip charts, comparisons, and formulas.
 </li>
 <li>
 Coordinate travel arrangements and organize customer events, ensuring all logistics are in place.
 </li>
 <li>
 Maintain and organize filing systems, ensuring proper handling of records, contracts, and important documents.
 </li>
 <li>
 Assist in writing reports, processes, and project documentation.
 </li>
 <li>
 Take responsibility for completing assigned tasks in a timely and organized manner.
 </li>
 <li>
 Follow up on tasks and emails to ensure effective communication and prompt resolution.
 </li>
 <li>
 Collaborate with various teams to ensure smooth operational workflows and timely completion of projects.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 At least 2-3 years of experience as an executive support or in a similar administrative role within an industry-related company.
 </li>
 <li>
 Strong communication skills in both English and Arabic is a must.
 </li>
 <li>
 Understanding of both local and international cultures, with experience working in the region.
 </li>
 <li>
 Computer literate with proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
 </li>
 </ul>
 
 
 
 
 
 Competencies and Skills
 
 
 <ul>
 <li>
 Pressure Management
 </li>
 <li>
 Self-Starter &amp; Initiative
 </li>
 <li>
 Analytical skills
 </li>
 <li>
 Time Management
 </li>
 <li>
 Multitasking
 </li>
 <li>
 Accuracy
 </li>
 </ul>
</div>

Executive Administrative Assistant

-Manage and maintain the CEO&rsquo;s schedule, appointments, and meetings.-Coordinate travel arrangements, including flights, accommodation, and itineraries.-Handle incoming emails, calls, and correspondence on behalf of the CEO.-Prepare reports, presentations, and documents for internal and external meetings.-Assist in organizing business meetings, conferences, and client engagements.-Maintain organized records, documents, and confidential files.-Support communication between the CEO, clients, partners, and internal teams.-Track tasks, deadlines, and follow up on ongoing projects.-Assist in administrative tasks related to regulatory consulting activities when needed.-Provide general administrative support to ensure smooth office operations.Job Type: Full-timePay: From AED3,000.00 per month

SmartChoice International GCC

<div>
 
 
 Executive Assistant
 
 
 
 
 Dubai
 
 
 
 
 Salary up to AED 22,000
 
 
 
 
 
 
 My client a leading IT &amp; Cybersecurity company is looking for an
 
 Executive Assistant
 
 to provide high-level administrative and business support to a senior executive. This role is ideal for someone who thrives in a fast-paced environment, is highly organised, and enjoys being at the centre of executive operations.
 
 
 
 
 
 As an Executive Assistant, you will manage a wide range of business-focused responsibilities including report preparation, calendar management, travel coordination, expense processing, and day-to-day executive support. The successful candidate will be solutions-driven, detail-oriented, and confident working with senior stakeholders.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage and maintain the executive&rsquo;s calendar, meetings, and priorities
 </li>
 <li>
 Coordinate complex travel arrangements and accommodation
 </li>
 <li>
 Prepare reports, presentations, and business documents
 </li>
 <li>
 Process executive expenses and support administrative workflows
 </li>
 <li>
 Organise daily workloads effectively and meet tight deadlines
 </li>
 <li>
 Handle multiple tasks in a dynamic, fast-changing environment
 </li>
 <li>
 Maintain a high level of professionalism and discretion at all times
 </li>
 <li>
 Build strong working relationships and support a professional office culture
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree, ideally in Business Administration or a related field
 </li>
 <li>
 Proven experience as an Executive Assistant or in a senior administrative support role
 </li>
 <li>
 
 Advanced proficiency across the full Microsoft Office suite
 
 </li>
 <li>
 Strong organisational, communication, and time-management skills
 </li>
 <li>
 Proactive problem-solver with sound judgment and decision-making ability
 </li>
 <li>
 Excellent verbal and written English skills
 </li>
 <li>
 Arabic speaker
 </li>
 <li>
 
 Immediately available candidates would be desirable
 
 </li>
 </ul>
</div>

Executive Assistant

Emirates Investment Authority

<div>Purpose
The Executive Assistant provides high-level strategic and administrative support to the Executive Director of the Strategic Assets Department and the Strategic Assets team.
The Executive Assistant of the department is responsible for ensuring the efficient operation of the office by providing effective administrative support and professional secretarial services.
Core Responsibilities
Responsibilities and duties<ul><li>
Arrange and manage calendars, meetings, travel, and event planning for the Executive Director; ensure effective schedule management.</li><li>
Act as the first point of contact for internal and external stakeholders, ensuring professional and efficient communication</li><li>
Prioritizing correspondence addressed to the Executive Director, referring issues and inquiries to relevant personnel at EIA for information, response or follow-up, ensuring specific issues receive immediate attention</li><li>
Dealing with incoming email, letters, often corresponding on behalf of the Executive Director</li><li>
Support the departmental efforts in nomination and onboarding process of non-executive board members and ensure adherence to governance frameworks</li><li>
Organize and maintain structured files, online records, and governance documentation for quick retrieval and audit readiness</li><li>
Support SA department in streamlining data structure of SA documents and filings</li><li>
Develop and implement process improvements to enhance operational efficiency and administrative workflows</li><li>
Maintaining the budget/accounts for the department ensuring accuracy</li><li>
Writing and keeping custody of minutes of SA department meetings and all follow ups on action items</li><li>
Oversee coordination of department-related events, workshops, and stakeholder meetings.</li><li>
Producing documents, briefing papers, reports and presentations;</li><li>
Organizing and attending meetings and ensuring the Executive Director is well prepared for meetings</li><li>
Carrying out specific projects and research;</li><li>
Supporting the team and any projects or establishments that comes under the department</li><li>
Perform other duties as assigned by Line Manager</li><li>
Drafting external communications (English and Arabic)</li><li>
Translating documents</li><li>
Covering the CEO Office as required</li><li>
Maintaining online records and systems as required</li></ul> 
Requirements 
Qualifications &amp; Experience
Education<ul><li>
High School Diploma required; Bachelor's Degree preferred in Business Administration, Corporate Governance, or a related field</li></ul>
Experience<ul><li>
Minimum 7 years of administrative experience, including at least 3 years supporting senior executives or Board-level activities.</li><li>
Proven ability to handle Board documentation, and governance-related tasks.</li><li>
Bilingual skills fluent in English and Arabic is a requirement for stakeholder communication.</li></ul>
Technical &amp; Functional Skills<ul><li>
Strong problem solving skills (hypothesis-driven thinking, analytical, quantitative, conceptual skills</li><li>
Excellent interpersonal and communication skills (oral, written, presenting)</li><li>
Flexibility to work and interest in working across sectors when required</li></ul>
Behavioural Competencies<ul><li>
Radiating positive energy and enthusiasm, can-do mentality</li><li>
Drive to achieve, goal and results oriented</li><li>
Ownership, takes responsibility for all work activities and personal actions</li></ul></div>

GP GLOBAL MAG LLC

Duties &amp; Responsibilities:<ul><li>We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior executives. The ideal candidate is a native Arabic speaker with excellent communication skills in both Arabic and English, strong attention to detail, and the ability to handle confidential information with discretion.</li><li>Representing the CEO's office for any form of communication and correspondence</li><li>Effective in Calendar Management and co-ordination with cross functional departments</li><li>Maintaining proper filing system and documentation for all departments</li><li>Co-coordinating for travel bookings for domestic, international, as and when required.</li><li>Preparing various reports on regular basis</li><li>Maintaining MOMs of various meetings and appointments</li><li>Generating various MIS reports.</li><li>Responsible for handling all required administrative activities related to CEO&rsquo;s office</li><li>Taking care of projects from start to finish, managing time and tasks effectively</li><li>Manage a heavy workload and at times conflicting priorities as well as tracking progress on a wide range of tasks</li><li>Typing with the ability to draft own correspondence</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Jebel Ali: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current Visa status?</li><li>Are you currently working or employed? if yes, specify your notice period.</li><li>Mention you Expected salary package</li><li>Are you a native Arabic speaker?</li><li>How many years of experience do you have as an Executive Assistant?</li></ul>Experience:<ul><li>Lubricant Industry: 2 years (Preferred)</li></ul>Work Location: In person

Unifrutti Group

<div>
 
 
 Company Description
 
 
 
 
 Unifrutti Group is a global leader in premium fresh fruit, delivering high-quality produce year-round through a fully integrated supply chain from farm to retailer. Founded in 1948 as a family business and now headquartered in Abu Dhabi, Unifrutti operates in over 50 countries and manages a diverse portfolio of 300+ fruit varieties across 20,000 hectares in Latin America, Asia, Europe, and Africa. With a workforce of over 17,000 and 50+ processing and cold storage facilities, the company provides consistent freshness and quality to more than 1,000 customers globally. Unifrutti is committed to sustainability and innovation in becoming the world&rsquo;s leading multi-fruit company. Learn more at
 
 www.unifruttigroup.com and on our official YouTube channel.
 
 
 
 
 
 
 Introduction
 
 
 <ul>
 <li>
 The Executive Support Assistant provides high‑level, trusted administrative and coordination support to the Group CHRO and N‑1 senior leaders, ensuring smooth day‑to‑day operations, effective stakeholder management, and disciplined follow‑through on priorities.
 </li>
 <li>
 The role acts as a central coordination hub across executive, HR and communication activities, supporting leadership effectiveness while also providing hands‑on assistance across core HR operations and employee lifecycle processes.
 </li>
 <li>
 Reporting to the Group CHRO, the role supports leadership governance, internal communications execution, change and engagement initiatives, and HR administration, enabling efficient execution of People and Culture priorities across the Group.
 </li>
 <li>
 The role requires a high degree of discretion, organisational rigour and adaptability, operating across executive agendas, HR processes and cross‑functional coordination in a fast‑paced, multicultural environment.
 </li>
 </ul>
 
 
 
 
 
 High-Level Summary of the Role
 
 
 <ul>
 <li>
 Provide high‑level executive and administrative support to the Group CHRO and senior leadership.
 </li>
 <li>
 Act as a coordination and communication hub across HR, leadership and key stakeholders.
 </li>
 <li>
 Support execution of internal communications, engagement and change initiatives.
 </li>
 <li>
 Provide operational HR support across the employee lifecycle.
 </li>
 <li>
 Ensure confidentiality, accuracy and disciplined follow‑through across all activities.
 </li>
 </ul>
 
 
 
 
 Functional Responsibilities
 
 
 <ol>
 <li>
 
 Executive and Administrative Support
 
 </li>
 </ol>
 <ul>
 <li>
 Provide comprehensive administrative and coordination support to the Group CHRO and N‑1 leaders.
 </li>
 <li>
 Manage complex calendars, meetings, travel arrangements and expense coordination.
 </li>
 <li>
 Prepare agendas, presentations, reports and meeting minutes for leadership forums.
 </li>
 <li>
 Track action items, decisions, deadlines and follow‑ups arising from executive meetings.
 </li>
 <li>
 Act as a key liaison between leadership and internal / external stakeholders.
 </li>
 <li>
 Handle highly confidential information with discretion and professionalism.
 </li>
 <li>
 Support ad‑hoc leadership initiatives, projects and governance requirements.
 </li>
 </ul>
 
 
 2.&nbsp;&nbsp;&nbsp;&nbsp;Communications Support &amp; Execution
 
 
 <ul>
 <li>
 Support planning and execution of internal communications initiatives.
 </li>
 <li>
 Coordinate leadership messages, announcements and employee updates.
 </li>
 <li>
 Manage content publishing across intranet and internal communication channels.
 </li>
 <li>
 Maintain communications calendars, templates and materials.
 </li>
 <li>
 Coordinate translations and support basic tracking of engagement metrics.
 </li>
 </ul>
 
 
 3. Change Management and Engagement Support
 
 
 <ul>
 <li>
 Support coordination of HR and organisational change initiatives.
 </li>
 <li>
 Schedule rollout briefings, training sessions and stakeholder updates.
 </li>
 <li>
 Maintain stakeholder, champion and change‑network trackers.
 </li>
 <li>
 Prepare basic change support materials (FAQs, guides, toolkits).
 </li>
 <li>
 Collect feedback, adoption insights and escalate risks or issues as needed.
 </li>
 </ul>
 
 
 4. HR Operations and Employee Lifecycle Support
 
 
 <ul>
 <li>
 Support the Group HR Manager / CHRO with HR operational activities across the employee lifecycle.
 </li>
 <li>
 Assist with onboarding, offboarding and employee record maintenance.
 </li>
 <li>
 Extract, consolidate and analyse HR data to support reporting and learning &amp; development activities.
 </li>
 <li>
 Support employee engagement activities, internal events and HR communications.
 </li>
 <li>
 Coordinate with HR Operations, Country HR and other stakeholders to ensure timely execution.
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Human Resources or a related field.
 </li>
 <li>
 Certification in Office Administration, Business Administration or HR (Foundation / Associate level) is an advantage (e.g. CIPD Foundation, SHRM Essentials or equivalent).
 </li>
 <li>
 Minimum 5+ years&rsquo; experience in an executive assistant, senior administrative or HR support role.
 </li>
 <li>
 Proven experience supporting senior leadership or C‑suite stakeholders.
 </li>
 <li>
 Fluent in English and Spanish (written and verbal).
 </li>
 <li>
 Familiarity with HR operations, employee lifecycle processes and basic UAE labour law concepts is an advantage.
 </li>
 <li>
 Experience working in a global, matrix or multicultural organisation preferred.
 </li>
 </ul>
 
 
 
 
 
 Competency Requirements
 
 
 <ul>
 <li>
 Strong organisational, planning and time‑management skills.
 </li>
 <li>
 Excellent written and verbal communication capability.
 </li>
 <li>
 High level of discretion, confidentiality and professional judgment.
 </li>
 <li>
 Ability to multitask across executive, HR and communication priorities.
 </li>
 <li>
 Strong stakeholder coordination and relationship management skills.
 </li>
 <li>
 High attention to detail with disciplined execution.
 </li>
 <li>
 Comfortable working in fast‑paced, evolving environments with changing priorities.
 </li>
 </ul>
 
 
</div>

Executive Support Assistant

DHL Express

<div>
 
 Job Overview
 
 
 
 The Executive Assistant &amp; Office Manager plays a key role in ensuring the efficiency of the Senior Management Team through proactive correspondence management, effective diary scheduling, and administrative support. The role involves planning and prioritizing tasks, managing monthly reports and presentations under tight deadlines, and coordinating with senior management and functional teams for data collection and office operations.
 
 
 The role also includes coordinating various office functions such as the mailroom, cafeteria, fitness center, and general administration to ensure smooth daily operations.
 
 
 
 Main Responsibilities
 
 
 
 Country Manager (In the absence of the Executive Assistant to the Country Manager)
 
 
 
 <ul>
 <li>
 Carry out general executive assistant duties including typing, developing, co-coordinating and formatting presentations (PowerPoint), correspondence (Word) and spreadsheets (Excel) and ensure it is presented in the most professional manner.
 </li>
 <li>
 Vet all correspondence for Country Manager and draft responses or take other appropriate action.
 </li>
 <li>
 Organize and prepare luncheons, meetings and events as required including staff conferences, P.R. events and other, including managing travel and accommodation.
 </li>
 <li>
 Attend weekly management meetings and prepare minutes to be circulated to the attendees for appropriate action and follow up
 </li>
 <li>
 Manage Country Manager diary and ensure that all meetings are carried out as planned
 </li>
 <li>
 Perform general office duties, including maintaining the filing systems of the Country Manager and Senior Management team to facilitate easy retrieval and systematic organization.
 </li>
 <li>
 Manage the telephones of the Senior Management Team, taking messages and dealing with enquiries as appropriate to enable all callers to have a point of contact in absence of any member of the SMT. Responsible for scheduling and management of their calendar for events, employee programs, roadshows etc.
 </li>
 <li>
 Co-ordinate the leave and absence tracking for the SMT and ensure that all paperwork and systems are accurately completed and approved
 </li>
 <li>
 Provide administrative and executive support for Area Senior Managers/GMB visiting the country
 
 
 
 </li>
 </ul>
 Events &ndash; Area/Global, Sales, HR
 
 
 
 <ul>
 <li>
 Play an integral part in supporting the Marketing team for events including organizing and coordinating with customers
 </li>
 <li>
 Point of contact for customers &amp; Coordinating with suppliers. Available at events to greet VIP customers and support with co-ordination
 </li>
 <li>
 Support Area/Global on locally organized events such as CBRs, MEEG, Functional meetings, Events etc
 </li>
 <li>
 Providing support to the HR team for employee events linked to SMT roadshows. Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly. Liaising with HR &amp;other departments for approvals
 </li>
 <li>
 Providing support for co-ordination of travel arrangements/hotels for CIM big bang events
 
 
 
 </li>
 </ul>
 Customer Service
 
 
 
 <ul>
 <li>
 Handling Customer complaints escalated to the Country Manager
 </li>
 <li>
 Communication with Customers
 </li>
 <li>
 Coordinating and follow up with CS, Operation and Sales. Ensure proper feedback is given to customers
 
 
 
 </li>
 </ul>
 Other Departments
 
 
 
 <ul>
 <li>
 Stationary project : Design, Plan, implement, coordinate &amp; manage the process , Maintain &amp; Replenish inventory, Check stock to determine Inventory levels, Control costs, keep record &amp; file.
 </li>
 <li>
 Office Assistant: Allocate responsibilities &amp; tasks, Managing performance, Training &amp; Development, scheduling, coaching.
 </li>
 <li>
 Meeting rooms: Set up standards &amp; policies, schedule, Booking system process and coordinate.
 </li>
 <li>
 Managing and scheduling of Employee Transportation Service
 </li>
 <li>
 Management of the Mailroom administrator and mailroom services ensuring service is as per standards and coverage during leave
 </li>
 <li>
 Work with the facilities team
 
 
 
 </li>
 </ul>
 Customers
 
 
 
 <ul>
 <li>
 Point of Contact at DHL Events to ensure that Customer requirements are met.
 
 
 
 </li>
 </ul>
 Suppliers
 
 
 
 <ul>
 <li>
 Coordinate between various suppliers to get the best deal for DHL along with Procurement
 </li>
 <li>
 Negotiation and coordinate the best deal along with Procurement
 </li>
 <li>
 Manage the indoor catering team
 </li>
 <li>
 Manage the Fitness Centre Supplier and Instructors including scheduling of classes etc
 </li>
 <li>
 Procure required furniture and fitness equipment for the Meydan office
 
 
 
 </li>
 </ul>
 
 Ducation / Experience / Qualification Requirements
 
 
 
 Education:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field.
 
 
 
 </li>
 </ul>
 Experience:
 
 
 
 <ul>
 <li>
 3-5 years of experience in an Executive Assistant or Office Management role supporting senior leadership.
 </li>
 <li>
 Prior experience in multinational or matrix organizations is an advantage.
 </li>
 <li>
 Experience handling confidential information and managing office functions/events.
 
 
 
 </li>
 </ul>
 Technical Skills:
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Familiarity with calendar management tools and travel booking platforms.
 </li>
 <li>
 Experience with internal systems such as SAP (advantageous but not essential).
 
 
 
 </li>
 </ul>
 Administrative &amp; Organizational Skills:
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills with the ability to handle multiple priorities under pressure.
 </li>
 <li>
 Excellent planning skills for events, meetings, and executive schedules.
 
 
 
 </li>
 </ul>
 Communication &amp; Interpersonal Skills:
 
 
 
 <ul>
 <li>
 Strong written and verbal communication skills in English.
 </li>
 <li>
 Professional demeanor with the ability to interact effectively with internal and external stakeholders at all levels.
 
 
 
 </li>
 </ul>
 Personal Attributes:
 
 
 
 <ul>
 <li>
 High level of discretion and confidentiality.
 </li>
 <li>
 Proactive problem-solver with attention to detail.
 </li>
 <li>
 Flexible, adaptable, and able to work independently or in a team.
 
 
 
 </li>
 </ul>
 Desirable:
 
 
 
 <ul>
 <li>
 Certification or diploma in Executive Assistance or Office Management.
 </li>
 <li>
 Experience coordinating travel, events, or high-level meetings across regions.
 </li>
 </ul>
</div>

Executive Assistant & Office Manager (Emirati Only)

Explore 873+ Executive administrative assistant in United Arab Emirates this April. Find roles across top companies and apply now to boost your career.

873 executive administrative assistant jobs In United Arab Emirates

Executive Administrative Assistant

Executive Administrative Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Support Assistant

Executive Assistant & Office Manager (Emirati Only)