administration executive

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executive operations coordinator Jobs in Doha

executive operations coordinator

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academics executive (university) Jobs in Doha

academics executive (university)

executive administrator

Confidential

<div>
 
 
 JOB PURPOSE:
 
 
 
 
 
 
 The incumbent performs clerical, administrative and secretarial duties involving greeting visitors, organizing meetings, typing, recording and file maintenance, telephone reception. Provides secretarial services for one or more persons, typically at the middle-management level. Has some knowledge of the unit's operations, organisation, and procedures.
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 
 
 
 <ul>
 <li>
 Assists in completing relevant reports ensuring they are completed in a timely and accurate manner and meets the Section/Department&rsquo;s requirements, policies and standards.
 </li>
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 Prepares reports, ensures they are completed in a timely and accurate manner, and meets the Section/Department requirements, policies, standards.
 </li>
 <li>
 Assist in the follow-up on human resources reporting and other relevant activities, including vacations assignments sick leaves, amongst others
 </li>
 <li>
 Assist in liaising and following up with other departments and service providers on procurement matters, including but not limited to supporting in processing the purchase orders execution, follow up on issues of payments and invoicing.
 </li>
 <li>
 Assist and align with the respective Director on departmental budget follow-up and communication with needed parties and/or individuals on correctly implementing the identified budgeting process and submitting accurate, detailed and timely budgetary information.
 </li>
 <li>
 Work with the Director and respective department heads on accurate documentation and reporting on the related matters as assigned by His/her direct supervisor.
 </li>
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 Prepares and modifies documents including correspondence, reports, presentations, memos and emails.
 </li>
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 Reviews communication for correct spelling and grammar and ensures that company branding guidelines and style guides are followed.
 </li>
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 Monitors stationery and orders office supplies when required.
 </li>
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 Organizes Department meetings, drafts and issues meeting agendas and follows up on actions.
 </li>
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 Manages calendars, makes travel arrangements and organises meetings and events for the Chief/ MD / Director and the team as and when required.
 </li>
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 Greets visitors, handles their inquiries and directs them to the appropriate person.
 </li>
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 Ensures all telephone call queries are dealt with in a timely and efficient manner, including handling and forwarding queries when Chief/ MD is out of the office.
 </li>
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 Interprets and implements basic policies and procedures in day-to-day department operations.
 </li>
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 Works with identified individuals on matters of procurement process follow-up and documentation
 </li>
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 Work on and ensure detailed and up to date Human Resource calendars and relevant personal data are accurate.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 QUALIFICATIONS, EXPERIENCE and SKILLS:
 
 
 
 
 
 <ul>
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 Bachelor&rsquo;s degree in Business Administration or another related discipline.
 </li>
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 Minimum 5 years of relevant experience in administrative roles etc.
 </li>
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 Good written and oral communication skills including report writing
 </li>
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 Good command of the English language, Arabic an advantage
 </li>
 <li>
 Proficiency in MS Office with expertise in Microsoft Office Word, PowerPoint and Excel.
 </li>
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 Detail-oriented and comfortable working in a fast-paced office environment
 </li>
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 Highly organised and able to prioritize
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 Accuracy and attention to detail
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 Professional integrity
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 Ability to keep confidential information
 </li>
 </ul>
 
 
</div>

Executive Administrator

Sadou Design

Position Title: Female Online Sales &amp; Marketing Executive / Social Media AdministratorLocation: Doha, QatarEmployment Type: Full-TimeNationality: Any (Female candidates only)Job Summary:We are seeking a dynamic and skilled Female Online Sales &amp; Marketing Executive / Social Media Administrator to manage online sales operations, develop marketing strategies, and enhance our brand presence across digital platforms. The ideal candidate will have strong communication skills in both Arabic and English, excellent computer proficiency, and a good understanding of digital marketing tools and trading platforms.Key Responsibilities:Manage and promote company products and services through online platforms and social media channels.Develop, implement, and monitor effective digital marketing campaigns.Handle content creation, posting, and engagement across social media platforms (Instagram, Facebook, LinkedIn, etc.).Respond to customer inquiries, manage leads, and maintain positive online relationships.Coordinate website updates and ensure content accuracy and consistency.Utilize trading tools (MT4/MT5/TradingView, etc.) to support marketing strategies related to financial or trading products.Prepare marketing reports, analytics, and performance summaries.Collaborate with the design team for marketing materials (knowledge of Adobe Photoshop, Illustrator is an added advantage).Qualifications &amp; Skills:Bachelor&rsquo;s degree in Marketing, Business Administration, or a related field.Minimum 2 years of experience in online sales, digital marketing, or social media management.Fluent in Arabic and English (spoken and written).Excellent computer skills, including Microsoft Office and online communication tools.Knowledge of graphic design software (Adobe Photoshop, Illustrator) is a plus.Familiarity with trading and financial tools (MT4, MT5, TradingView, etc.) preferred.Strong interpersonal, communication, and organizational skills.Ability to work independently and manage multiple tasks efficiently.Other Requirements:Must be resident in Doha, Qatar.Must have a valid resident visa.Job Type: Full-timePay: QAR1.00 per month

Female Online Sales & Marketing Executive / Social Media Administrator

ABU ISSA HOLDING

Job Purpose:The Administration Executive will provide comprehensive administrative and organizational support to the leadership team. The role requires excellent Excel skills, attention to detail, and strong coordination abilities. The ideal candidate will act as the central point of contact for administrative matters, ensuring smooth operations and efficient communication within the chapter.Key Responsibilities:<ul><li>Provide administrative and secretarial support to the Chairperson, Board, and management team.</li><li>Prepare and maintain reports, databases, and spreadsheets using Microsoft Excel (formulas, pivot tables, charts).</li><li>Manage calendars, coordinate meetings, and organize chapter events and logistics.</li><li>Draft, proofread, and handle correspondence and communications professionally.</li><li>Maintain member records, contact lists, and documentation with accuracy and confidentiality.</li><li>Support budgeting and expense tracking using Excel or other tools.</li><li>Prepare meeting agendas, take minutes, and distribute follow-ups.</li><li>Assist with presentation materials, reports, and event summaries.</li><li>Liaise with members, vendors, and service providers as needed.</li><li>Ensure smooth day-to-day office operations and handle general administrative tasks.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in business administration, Office Management, or related field.</li><li>Minimum 2 years of experience in administration, executive assistance, or coordination.</li><li>Strong proficiency in Microsoft Excel and the full Microsoft Office Suite.</li><li>Excellent organizational, communication, and interpersonal skills.</li><li>Attention to detail, discretion, and ability to handle confidential information.</li><li>Strong multitasking and time management skills.</li><li>Fluent in English &amp; Arabic</li></ul>Job Type: Full-timePay: QAR5,500.00 - QAR6,000.00 per monthApplication Question(s):<ul><li>Are you proficient in Microsoft Word and Excel?</li><li>What's your current salary/previous salary?</li><li>What's your salary expectation?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>fluently in both Arabic and English (spoken and written)? (Required)</li></ul>

Administration Executive

Spectrum Solution W.L L

Administration ExecutiveJob SummaryThe Administration Executive is responsible for ensuring smooth day-to-day operations of the office by managing administrative tasks, coordinating office activities, and supporting internal teams. This role also involves occasional client interaction, including assisting in meetings, handling inquiries, and representing the company in a professional manner.Key ResponsibilitiesAdministrative Duties<ul><li>Manage daily office operations, including filing, scheduling, and correspondence.</li><li>Organize and maintain physical and digital records for easy retrieval.</li><li>Prepare reports, meeting minutes, and other administrative documents.</li><li>Coordinate office supplies inventory and place orders when necessary.</li><li>Assist with travel arrangements, event planning, and staff scheduling.</li><li>Support HR functions such as onboarding, documentation, and attendance tracking.</li></ul>Client Interaction (Occasional)<ul><li>Welcome and assist clients visiting the office, ensuring a professional experience.</li><li>Attend client meetings when required to provide administrative support.</li><li>Handle incoming client inquiries via phone, email, or in person.</li><li>Prepare presentation materials, documentation, or reports for client meetings.</li><li>Maintain positive relationships with clients and provide prompt follow-ups.</li></ul>Coordination &amp; Communication<ul><li>Liaise with internal departments to ensure smooth workflow.</li><li>Communicate schedules, updates, and administrative changes to staff.</li><li>Support management with special assignments or operational projects.</li></ul>Required Skills &amp; Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Proven experience in administrative or office support roles.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and office equipment.</li><li>Professional demeanor and ability to interact with clients confidently.</li><li>Attention to detail and problem-solving attitude.</li></ul>Preferred Qualities<ul><li>Ability to work independently and in a team.</li><li>Strong customer service orientation.</li><li>Time management and ability to meet deadlines.</li><li>Adaptability and willingness to assist in various operational tasks.</li></ul>Job Type: Full-timePay: QAR2,999.00 - QAR3,000.00 per month

Inspire Management Training Center

We are seeking an experienced Contract Administrator with a solid background in construction and material engineering. The ideal candidate will be responsible for managing contracts, procurement, and material submittals while ensuring full compliance with project specifications, company policies, and ISO 9001 standards.Key Responsibilities<ul><li>Draft, review, and administer contracts, subcontracts, and project agreements.</li><li>Ensure compliance with company policies, legal requirements, and project standards.</li><li>Maintain well-organized contract documentation and assist in resolving disputes.</li><li>Send inquiries and evaluate quotations from subcontractors and suppliers (Architectural, Structural, and MEP).</li><li>Coordinate procurement activities and material submissions with the planning and project teams.</li><li>Track material approvals and ensure timely deliveries to project sites.</li><li>Prepare engineering logs, procurement schedules, and weekly progress reports.</li><li>Contribute to tender preparation, risk assessment, and cost estimation.</li><li>Review, assess, and document contract variations, change orders, and claims.</li><li>Maintain effective communication with clients, consultants, and subcontractors to ensure seamless project execution.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Civil Engineering or Construction Engineering.</li><li>Minimum 5 years of experience in contract administration within the construction sector.</li><li>Familiarity with FIDIC, JCT, NEC, and related contract frameworks.</li><li>Strong understanding of procurement processes, material management, and project coordination.</li><li>Excellent communication, negotiation, and organizational skills.</li><li>Proficient in Microsoft Office and contract management software.</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Contract Administrator: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Contract Administrator – (Construction & Material Engineering)

Raytheon

<div>Date Posted:
2025-11-18
Country:
Qatar
Location:
QATDA111: Doha, Qatar, Alfardan Office Tower, 26th Floor, 61 Alfunduq Street, West Bay, P.O.Box 23875, Doha, Qatar
Position Role Type:
Unspecified
About Us:
At Raytheon, the foundation of everything we do is rooted in our values and a higher calling &ndash; to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today&rsquo;s mission and stay ahead of tomorrow&rsquo;s threat. Our team solves tough, meaningful problems that create a safer, more secure world.
Job Summary:
Raytheon Doha is seeking a Senior Administrator/Office Coordinator reporting to the Managing Director. This is a hybrid role that bridges office management responsibilities, cross functional administrative tasks and Executive support. The role&rsquo;s primary responsibility is to oversee the smooth and efficient operation of the office, ensuring administrative processes, systems and resources support organizational goals. The role provides high-level administrative and operational support, manages office services and supplies, coordinates communications and logistics, and ensures compliance with company policies and standards.
Acting as a central point of contact for staff, management, program and external partners, the Senior Administrator fosters a professional, organized, and productive work environment. This position requires strong coordination skills, the ability to work cross-functionally, and a proactive approach to keeping the office operating efficiently, safely, and cost-effectively. In addition this position deals with Export Control information during day-to-day activities while support coordination across programs.
Responsibilities:
Cross Functional Coordination:<ul><li>
Coordinates across major programs to track actions, optimize cadence of meetings for the leadership team across Qatar and other international locations to include external stakeholders.</li><li>
Streamlines reporting of functional inputs to Managing Director.</li><li>
Develop tracking tools to ensure timely follow-up and closure of Raytheon Doha level taskings.</li><li>
Serve as the central point for coordinating cross-functional and inter-program efforts.</li><li>
Monitors items beyond suspense or due dates and escalate issues when necessary. Synchronized priorities and deadlines across multiple teams, facilitating timely and effective completion of organizational goals.</li><li>
Coordinates with Requirement &amp; Capabilities, HR Ops, Finance, Global Trade, Operations &amp; Supply Chain, Digital Technology teams with Qatar and functions and program team leaders within United States.</li><li>
Coordinates Quarterly reviews with Finance, Monthly Operations Reviews with Leadership Team and Weekly schedule cadence to include weekly and monthly report inputs to Raytheon SBUs.</li><li>
Track deadlines and ensure organizational processes are followed, maintaining accurate records and supporting leadership with timely insights into employee readiness and status.</li><li>
Coordinates and plans with Security, Requirements &amp; Capabilities and Managing Director for RTX &amp; Raytheon Senior Leadership engagements within Qatar.</li></ul>
Office Management:<ul><li>
Manages the office needs and space.</li><li>
Will have a responsibility to supervise sub-contractors and coordinate office visitors.</li><li>
Managing the Visitor Management System.</li><li>
Supports and manages office maintenance requirements.</li><li>
Responsible for routine office supplies budget and creating necessary processes to ensure office orders are compliant with RTX standards.</li></ul>
Travel &amp; Expense Coordination:<ul><li>
Plan and manage domestic and international travel, including compliance with export/import requirements.</li><li>
Prepare, review, and reconcile expense reports accurately, ensuring timely submission and adherence to organizational and program policies.</li></ul>
Qualifications You Must Have:<ul><li>
A University Degree or equivalent experience and minimum two years prior relevant experience, or An Advanced Degree in a related field.</li><li>
Ability to obtain and maintain a Raytheon-issued work authorization and any required local permits in Qatar.</li><li>
Able to access to ITAR and EAR controlled technical data.</li><li>
Must possess a valid Qatar Residence, Driving License and transportation.</li><li>
Analytical Skills: Strong analytical skills with experience in data analysis and process improvement.</li><li>
Communication: Excellent communication and interpersonal skills, with the ability to work effectively with suppliers and internal stakeholders.</li><li>
Detail-oriented: Highly detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.</li><li>
Software Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)</li><li>
Fluency in written and spoken English</li></ul>
Qualifications We Value:<ul><li>
Prior experience working with U.S. government contractors or within defense/aerospace industry.</li><li>
Knowledge of U.S. government acquisition and procurement regulations (e.g., FAR/DFARS).</li><li>
Familiarity with Qatari regulations and business practices.</li><li>
Working knowledge of Qatar customs and norms. Arabic language skills are a plus.</li></ul>
RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.
Privacy Policy and Terms:
Click on this link to read the Policy and Terms</div>

Senior Administrator & Office Coordinator

Ulster University Qatar

Job description:The role requires a detail-oriented and proactive Academic Executive. This role is central to supporting the student journey from enrolment through graduation by ensuring accurate tracking of student progression, academic performance, attendance, and compliance. The post holder will serve as the link between academic teams, Admissions, and Student Services to coordinate and maintain accurate academic records and provide reliable administrative and data support across all stages of the student lifecycle.Duties and Responsibilities :Re-Enrolment &amp; Progression Pathways<ul><li>Oversees the re-enrolment process each semester in collaboration with Course Directors to ensures timely student confirmation</li><li>Coordinates with Studies Advisers to identify students not re-enrolling and supports cases of withdrawal, repeat, compensation, or leave of absence</li><li>Liaises with Finance and Admissions to confirm academic and financial clearance before progression</li><li>Maintains records of academic progression pathways, including transitions and programme transfers</li><li>Provides data and reports for Annual Monitoring reviews, ensuring they are submitted for Registrar purposes</li></ul>Attendance and Compliance<ul><li>Tracks attendance in coordination with faculty and Studies Advisers to meet CUQ and Ulster requirements</li><li>Documents excused and unexcused absences, sick leaves, and leave requests accurately</li><li>Generates regular attendance compliance reports for registrar purposes</li><li>Supports the SSCC process with student engagement data and attendance alerts by supplying accurate data (such as attendance trends, participation rates, or any red flags) to support discussions during faculty meetings and enable evidence-based decision-making by academics</li></ul>Student Progression &amp; Academic Tracking<ul><li>Maintains grade records, deferrals, and extenuating circumstances in coordination with relevant teams</li><li>Assists in organising intervention plans for students at academic risk and maintain tracking logs by supplying the necessary evidence to academic teams; final decisions will be made by the academic team</li><li>Ensures timely student data updates in Class365 and supports the preparation of exam board results</li></ul>Timetabling and Section Allocation<ul><li>Receives course timetables from Academic Affairs and Course Directors</li><li>Shares final timetables with students and updates the system with accurate information</li><li>Manages section allocations based on delivery plans and room capacity</li><li>Assists faculty with timetable clarifications and updates</li></ul>Graduation and Alumni Management<ul><li>Tracks student eligibility for graduation based on academic and financial clearance</li><li>Coordinates academic completion checks before issuing clearance</li><li>Maintains accurate alumni data in collaboration with MIS Administrator</li><li>Oversees the issuance of graduation certificates and manage graduation record archiving</li></ul>Quality Assurance Support<ul><li>Maintains accurate module enrolment data and supports academic departments in timetabling and academic reporting</li></ul>Examinations and Placement Testing<ul><li>Serves as the designated Exam Officer responsible for receiving final grade submissions and coordinating with academic teams</li><li>Assists in the execution of examinations in liaison with faculty and ensures appropriate exam logistics are in place when needed</li><li>Oversees placement testing activities in collaboration with the Admissions and Records Executive, including receiving exam bookings, confirming timings, preparing classrooms, and managing invigilation arrangements</li><li>Ensures all exam-related materials and documentation are prepared and archived according to institutional guidelines</li></ul>Interdepartmental Liaison and Student Communications<ul><li>Serves as the central liaison between students, faculty, Admissions, Student Affairs, and Finance</li><li>Communicates important academic milestones, policies, and deadlines effectively</li><li>Supports the establishment of student handbooks, policies, and regulations</li></ul>Skills<ul><li>Strong organisational and data management skills with attention to detail</li><li>Excellent communication and interpersonal abilities</li><li>Proficiency in using student information systems (e.g., Class365) and Microsoft Office tools</li><li>Understanding of university academic frameworks, programme structures, and progression rules</li><li>Familiarity with international education systems and grading structures</li><li>Understanding of different grading systems, academic regulations, and advising frameworks used in higher education</li><li>Ability to coordinate across departments and work collaboratively</li><li>Ability to maintain confidentiality and ensure compliance with institutional policies</li></ul>Qualifications:<ul><li>Bachelor's degree (or equivalent) in a relevant field (e.g., education, business administration)</li><li>A dynamic and social personality with a proactive role in supporting applicants, students and university staff</li></ul>Experience<ul><li>A minimum of two years&rsquo; experience working in admissions or office administration is required</li><li>Experience working in an educational or training environment</li></ul>Job Type: Full-timeJob Type: Full-timeApplication Question(s):<ul><li>Are you available to join immediately?</li></ul>

Academics Executive (University)

Explore 275+ Executive administrator in Doha this November. Find roles across top companies and apply now to boost your career.

275 executive administrator jobs IN Doha

Executive Administrator

Female Online Sales & Marketing Executive / Social Media Administrator

Administration Executive

Administration Executive

Contract Administrator – (Construction & Material Engineering)

Senior Administrator & Office Coordinator

Academics Executive (University)