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female administrative assistant

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administration assistant

Al Mauna Trading

Administrative Assistant Looking for an Administrative Assistant for a Food Trading company.We are looking for a proactive and detail-oriented Administrative Assistant to support office functions. This role will involve managing Shopify sales, handling online marketplace platforms, assisting with procurement activities, and performing day-to-day administrative tasks to ensure smooth business operations.Salary Range: QR 2,000 - 2,500 per month.Experience: 2 Years Minimum in food industry and knowledgeable about food products.Job Types: Full-time, PermanentPay: QAR2,000.00 - QAR2,500.00 per monthWork Location: In person

Administration Assistant

QatarEnergy

<div>Primary Purpose of the Job:

To provide administration / clerical support to VF for typing letters, memos, scanning documents in Document Control Systems, maintaining files and retrieval of documents, distribution of mail
Required Experience and Skills:

1. Screen, monitor and prioritize correspondences to ensure they are dealt with properly
2. Maintain and update files; scan documents in Document Management System, maintain proper records of all files for easy retrieval
3. Type correspondences, memos as directed and ensure it is sent to the recipient once signed off
4. Provide administrative support to meetings organized for VF and for VF section.
5. Maintain/update inventory for department stationery, consumables and request supply as required.
6. Provide support to Chief Personal Assistant I as instructed
Educational Qualifications:

Secondary Education. Must be Arabic Speaker</div>

ADMIN ASSISTANT I

Dallah Holding Media

<div>
 
 Dallah Holding Media is seeking a
 
 reliable and detail-oriented HR Assistant
 
 to support day-to-day human resources operations. The ideal candidate will have
 
 3&ndash;5 years of HR experience
 
 , strong exposure to
 
 payroll processing
 
 , and hands-on experience working in a
 
 medium-sized organization (100+ employees)
 
 . This role is critical in ensuring smooth HR administration, compliance, and employee support across the company. &nbsp;
 
 
 &nbsp;
 
 
 
 Human Resources Operations
 
 &nbsp;
 
 
 Assist in the implementation and maintenance of HR policies and procedures. &nbsp;
 
 
 Maintain accurate and up-to-date employee records (personal data, contracts, attendance, leaves, and benefits). &nbsp;
 
 
 Support recruitment activities, including filling out official forms, job postings, communication, and onboarding processes. &nbsp;
 
 
 Ensure proper archiving and filing of HR documents. &nbsp;
 
 
 
 Payroll &amp; Compensation
 
 &nbsp;
 
 
 Assist in salary sheet preparation and processing, ensuring accuracy and timeliness. &nbsp;
 
 
 Coordinate with other departments to collect employee attendance data promptly. &nbsp;
 
 
 Prepare monthly payroll documentation. &nbsp;
 
 
 Liaise with finance/accounts for payroll-related reports and reconciliations. &nbsp;
 
 
 
 Compliance &amp; Documentation
 
 &nbsp;
 
 
 Assist with visa, residency, and labor-related documentation. &nbsp;
 
 
 Prepare HR reports and official correspondence. &nbsp;
 
 
 &nbsp;
 
 
 
 Qualifications &amp; Requirements
 
 
 
 &nbsp;
 
 
 Bachelor&rsquo;s degree in human resources, Business Administration, or related field. &nbsp;
 
 
 3&ndash;5 years of proven experience in an HR role. &nbsp;
 
 
 Strong experience in payroll processing. &nbsp;
 
 
 Prior experience in a medium-sized organization (100+ employees). &nbsp;
 
 
 Knowledge of Qatar Labor Law is highly preferred. &nbsp;
 
 
 Must hold a valid working visa in Qatar. &nbsp;
 
 
 Proficiency in MS Office (Excel, Word) and HR systems (Odoo). &nbsp;
 
 
 Excellent organizational skills and attention to detail. &nbsp;
 
 
 Ability to handle confidential information with integrity. &nbsp;
 
 
 Strong communication and interpersonal skills. &nbsp;
 
 
 Available to start immediately. &nbsp;
 
 
 &nbsp;
 
 
 
 Preferred Skills
 
 
 
 &nbsp;
 
 
 Experience in media, corporate, or holding company environments. &nbsp;
 
 
 Ability to work independently and manage multiple HR tasks in a fast-paced environment. &nbsp;
 
 
 Strong coordination skills with finance and management teams. &nbsp;
 
</div>

HR Assistant

KBN Group Holding

The Role
 We are seeking a professional, presentable, and responsible Reception & Nursing Assistant to support front-office operations while providing basic health and first-aid assistance within a corporate office environment in Qatar. This role is strictly office-based and does not involve clinical or hospital duties. Key Responsibilities Reception & Office Administration • Receive and assist visitors in a professional, courteous, and welcoming manner • Manage incoming calls, emails, and maintain accurate visitor log records • Coordinate meeting room bookings, schedules, and appointments • Provide general administrative and clerical support • Serve tea, coffee, and refreshments to guests and management when required • Maintain a clean, organized, and presentable reception area at all times Health & First-Aid Support (Office-Based) • Provide basic first-aid and immediate assistance to employees when required • Monitor and record basic vital signs (blood pressure, temperature, etc.) when necessary • Maintain and regularly check first-aid kits and office medical supplies • Support workplace health, safety, and wellness initiatives • Coordinate with nearby clinics or emergency services when required
 
Requirements
 <ul>
<li>Diploma or Degree in Nursing or Healthcare Assistance • Valid nursing certificate/license (QCHP / MoPH preferred, not mandatory for office-based roles) • Previous experience in reception or office administration is an added advantage • Good communication skills in English (Arabic is an advantage) • Presentable, calm, and professional demeanor • Experience working in a corporate or administrative environment in Qatar / GCC preferred • Familiarity with basic workplace health & safety practices • Ability to handle confidential employee information with discretion • Proficiency in MS Office applications</li>
</ul>
About the company
 With over decades of expertise, KBN Group Holding is a leading name in Qatars private sector. KBN Group Holding offers an array of opportunities for our customers to prosper and grow. Using technological advancements and sustainable solutions, we have continued to generate intrinsic value for businesses and increase investment opportunities by providing top-quality business solutions to our clients.

Reception And Nursing Assistant

Qatar Master W.L.L

Job Title: Administrative Assistant (ICW)About the Role: We are seeking a dedicated and organized Administrative Assistant to support our team in daily operations, coordination, and office management. The ideal candidate will be proactive, detail-oriented, and capable of handling multiple responsibilities efficiently while ensuring smooth workflow across the office and project teams.Key Duties &amp; Responsibilities:<ul><li>Provide day-to-day administrative support, including printing, scanning, document handling, and obtaining approvals/signatures</li><li>Assist with travel arrangements, hotel bookings and logistics for staff and project teams</li><li>Support onboarding and offboarding processes, including coordination with IT, access permissions, bank accounts, insurance, and documentation</li><li>Maintain office operations by organizing files, records, databases, and internal systems for efficiency</li><li>Handle vendor and supplier communication and assist in procurement, purchase order (PO) creation, and follow-ups through systems like SAP Ariba and ERP.</li><li>Track and manage office supplies, IT equipment, PPE, and other company assets</li><li>Prepare and collate standard documents such as invoices, submittal letters, and delivery notes</li><li>Coordinate meetings, events, and team schedules, including driver assignments and venue arrangements</li><li>Raise and follow up on internal service requests to ensure timely resolution</li><li>Proactively identify areas where additional support can enhance team efficiency</li></ul>Required Skills &amp; Qualifications:<ul><li>Hands-on experience with SAP Ariba and Enterprise Resource Planning (ERP) systems</li><li>Strong organizational, multitasking, and communication skills</li><li>Knowledge of procurement processes, PR/PO creation, and vendor coordination</li><li>Experience in office administration, documentation, and record keeping</li><li>Ability to handle travel, logistics, and operational support</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, CRMs)</li></ul>Contact:Interested candidates are requested to share their CVs at qalikhan1009@gmail.comJob Types: Full-time, Contract Contract length: 4 monthsPay: QAR5,500.00 - QAR6,000.00 per hourWork Location: In person

Assistant Control Wing ( Administration )

Human Capital Group

Hiring Sustainability AssistantKey Responsibilities:<ul><li>Framework Implementation and Coordination</li><li>Support the ongoing sustainability framework project in coordination with the external consultants.</li><li>Assist in the development and rollout of sustainability policies, procedures, and governance structures.</li><li>Maintain project timelines, deliverables, and documentation for sustainability initiatives.</li><li>Coordinate sustainability committee meetings and internal working group sessions.</li><li>Collect, verify, and maintain sustainability and ESG-related data from relevant departments.</li><li>Assist in preparing sustainability disclosures, internal progress reports, and external communications.</li><li>Support preparation of presentations and documents for senior management and regulators.</li><li>Serve as a central point of contact for sustainability matters within the organization</li><li>Liaise with internal departments, the external consultants, and relevant external parties</li><li>Support awareness sessions, workshops, and communication initiatives to promote sustainability culture across the organization.</li><li>Draft and edit internal communications, memos, and reports</li><li>Collaborate to integrate sustainability and climate-related risk considerations into the risk management processes.</li></ul>Requirements:&middot;<ul><li>Bachelor&rsquo;s degree in Business Administration/Finance/Economics</li><li>2&ndash;5 years of experience in sustainability, ESG reporting, corporate responsibility, risk management, or related fields in banking, consulting, or corporate settings</li><li>professional certificates in sustainability, ESG, or climate risk management (preferred)</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>What is your notice period?</li><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Work Location: In person

Sustainability Assistant

The Holding Group of Companies

We are seeking a highly organized, proactive, and professional Executive Secretary to provide high-level administrative support to senior management. The ideal candidate will be detail-oriented, discreet, and capable of managing multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Provide comprehensive administrative and secretarial support to executives and senior leadership</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, edit, and format reports, presentations, and correspondence</li><li>Handle confidential documents and maintain organized filing systems</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Organize meetings, take minutes, and follow up on action items</li><li>Screen and direct phone calls and emails professionally</li><li>Maintain office supplies and ensure smooth day-to-day office operations</li><li>Assist in special projects and perform other administrative duties as assigned</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field preferred</li><li>Proven experience as an Executive Secretary, Executive Assistant, or similar role</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Excellent written and verbal communication skills in English (Arabic is a plus)</li><li>Exceptional organizational and time-management skills</li><li>Ability to handle sensitive information with confidentiality and professionalism</li><li>Strong multitasking and problem-solving abilities</li><li>Professional demeanor and interpersonal skills</li></ul>Preferred Qualifications<ul><li>Experience working in a corporate or multinational environment</li><li>Knowledge of office management systems and procedures</li><li>Familiarity with business correspondence and report writing</li></ul>Job Type: Full-timePay: QAR5,000.00 - QAR6,000.00 per monthWork Location: In person

execcutive secretary

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