administrative assistant | college of arts and sciences

accounts assistant

admin assistant to the general manager Jobs in Sharjah

admin assistant to the general manager

administrative assistant

administrative assistant | college of arts and sciences Jobs in Sharjah

executive secretary & office manager Jobs in Sharjah

executive secretary & office manager

executive assistant

Confidential

<div>
 
 
 Role Overview
 
 
 
 We are seeking a highly polished, discreet, and proactive Executive Assistant to provide comprehensive support to the CEO of a fast-paced luxury retail group. This role requires exceptional organizational skills, attention to detail, and the ability to operate with sophistication and professionalism in a high-performance environment.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s complex calendar, scheduling meetings, appointments, and travel arrangements across multiple time zones
 </li>
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 Act as the primary point of contact between the CEO and internal/external stakeholders
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 Prepare briefing documents, reports, presentations, and correspondence on behalf of the CEO
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 Screen and prioritize emails, calls, and requests, ensuring efficient time management
 </li>
 </ul>
 
 
 Operational &amp; Strategic Coordination
 
 
 <ul>
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 Support the CEO in tracking key business priorities, projects, and follow-ups
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 Coordinate with senior leadership, retail operations, and brand teams to ensure alignment on strategic initiatives
 </li>
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 Prepare agendas, minutes, and action trackers for executive meetings
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 Assist in business reporting, data consolidation, and presentation preparation
 </li>
 </ul>
 
 
 Luxury Brand Representation
 
 
 <ul>
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 Uphold the brand&rsquo;s image through professional communication and presentation at all times
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 Liaise with VIP clients, partners, and high-profile stakeholders with discretion and etiquette
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 Support coordination of exclusive events, brand launches, and executive engagements
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 </ul>
 
 
 Administrative Excellence
 
 
 <ul>
 <li>
 Manage confidential documents and sensitive information with utmost discretion
 </li>
 <li>
 Oversee expense management, invoice tracking, and petty cash reconciliation
 </li>
 <li>
 Ensure smooth day-to-day office operations for the CEO
 </li>
 </ul>
 
 
 Key Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field
 </li>
 <li>
 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in luxury retail, fashion, or lifestyle sectors
 </li>
 <li>
 Exceptional communication and interpersonal skills
 </li>
 <li>
 Strong organizational and multitasking abilities with a high level of attention to detail
 </li>
 <li>
 Proficiency in Microsoft Office Suite and calendar management tools
 </li>
 <li>
 Ability to work under pressure, anticipate needs, and demonstrate sound judgment
 </li>
 <li>
 High level of integrity, discretion, and professionalism
 </li>
 </ul>
 
 
 Preferred Attributes
 
 
 <ul>
 <li>
 Experience in luxury retail or premium consumer brands
 </li>
 <li>
 Exposure to international business environments
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 <li>
 Strong sense of aesthetics, branding, and customer experience
 </li>
 <li>
 Agile, resourceful, and solutions-oriented mindset
 </li>
 </ul>
 
 
 What We Offer
 
 
 <ul>
 <li>
 Opportunity to work closely with senior leadership in a prestigious luxury retail environment
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 Exposure to high-level business strategy and decision-making
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 Dynamic and fast-paced work culture with growth opportunities
 </li>
 </ul>
 
 
</div>

Executive Assistant

Al Khayyal Group Trading & Investment

Job Description:We are seeking a highly experienced and professional Executive Secretary &amp; Office Manager to join our Management Office. This role combines responsibilities of an Executive Assistant, Personal Assistant, and Office Manager, providing high-level executive support while ensuring smooth and efficient office operations.The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced executive environment.Key Responsibilities<ul><li>Provide comprehensive executive and personal assistant support to C-level executives</li><li>Manage complex executive calendars, appointments, and priorities</li><li>Coordinate meetings, prepare agendas, take minutes, and manage follow-ups</li><li>Handle confidential correspondence and sensitive information with discretion</li><li>Manage office operations and administrative coordination</li><li>Arrange domestic and international travel, accommodations, and itineraries</li><li>Act as a key point of contact between executives and internal/external stakeholders</li><li>Support executive meetings, presentations, and reporting requirements</li></ul>Key Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field</li><li>Minimum 5&ndash;8 years of experience supporting C-level executives as an Executive Assistant, Personal Assistant, or Office Manager</li><li>Proven ability to manage schedules and priorities for multiple senior executives</li><li>Fluency in Arabic and English (spoken and written) &ndash; mandatory</li><li>Strong experience in executive calendar management, meeting coordination, and confidential communications</li><li>Excellent organizational, communication, and stakeholder management skills</li><li>High level of professionalism, discretion, and attention to detail</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Experience in office management, administrative coordination, and executive support</li><li>Arab nationality only</li></ul>Preferred Experience<ul><li>Experience working in large organizations, government entities, or within the UAE/GCC region</li></ul>Job Type: Full-timePay: AED4,500.00 - AED6,000.00 per monthLanguage:<ul><li>Arabic and English (Required)</li></ul>Work Location: In person

Executive Secretary & Office Manager

AL IMAN STEEL BR 1 LLC

An Administrative Assistant to the General Manager (GM) Must be an Arabic national with minimum of 5 years experienced in the UAE. Provides high-level administrative support, manages executive calendars, coordinates meetings, and handles confidential correspondence. They enhance efficiency by preparing reports, acting as a liaison with stakeholders, and handling daily office operations, ensuring the GM can focus on strategic, high-level duties.Key ResponsibilitiesCalendar &amp; Meeting Management: Schedule appointments, manage the GM&rsquo;s calendar, and arrange meetings, including preparing agendas and taking minutes.Correspondence &amp; Communication: Handle incoming emails/calls, draft correspondence, memos, and reports on behalf of the GM.Office Administration: Organize filing systems, maintain office supplies inventory, and manage travel arrangements.Project Coordination: Assist with special projects, research, and data analysis as assigned.Liaison Duties: Act as a key point of contact between the GM, internal staff, and external partners.Document Preparation: Create, edit, and format documents, spreadsheets, and presentations for leadership or board meetings.Required Qualifications &amp; SkillsExperience: Proven experience as an administrative assistant, often requiring 5+ years in a senior or executive support role.Technology Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.Organizational Skills: Exceptional organizational skills and the ability to prioritize tasks independently.Communication: Strong written and verbal communication skills.Discretion: Ability to handle sensitive and confidential information with discretion.Key CompetenciesProactivity: Independent worker capable of handling projects with minimal supervision.Detail-Oriented: High accuracy in preparing reports and documents.Interpersonal Skills: Ability to interact professionally with board members and staff.Work Location: In person

ADMIN ASSISTANT TO THE GENERAL MANAGER

Al Sammaliah Bldg & Cont

We are looking for Assistant Accountant / Collection executive to join our company in sharjah. Ideally someone with his own car. Salary will be offered AED 2,500 /-Kindly contact on 050 262 7697Work Location: In person

Accounts Assistant / Collection

Ain Alyamama firefighting Safety equipment instalation LLC

Location: SharjahCompany: TEAM SAFETY CONSULTANTS &amp; TRAINING LLC - SHARJAH BRANCHJob Summary:We are seeking a detail-oriented Accounts Assistant cum Collection Executive with UAE experience to manage receivables and support accounting operations, preferably within the third-party inspection or technical services industry.Key Responsibilities:Handle invoicing, data entry, and basic accounting tasksFollow up on outstanding payments through calls, emails, and client visitsMaintain accurate records of receivables and collection trackingPrepare ageing reports and collection status updatesCoordinate with sales and operations teams regarding client paymentsEnsure timely collection to maintain the company's cash flowSupport the finance team with administrative and reporting tasksRequirements:Minimum 2&ndash;3 years of UAE experience in accounts/collectionsExperience in the third-party inspection / technical services industry preferredBasic knowledge of accounting principles and receivables managementValid UAE driving license and own car (mandatory)Strong follow-up, communication, and negotiation skillsAbility to manage multiple clients and deadlinesApplication Question(s):<ul><li>Do you have 2&ndash;3 years of UAE experience in accounts or collections?</li><li>Do you have a valid UAE driving license and your own car?</li><li>Do you have experience handling client follow-ups and payment collections?</li></ul>Work Location: In person

Accounts Assistant cum Collection Executive (1 Position) – With Car

PTI Fabrication

Position : Sales Executive / Sales Engineer (Civil Background)Company : Renovation Contractor FZEWork Location : Sharjah , United Arab EmiratesContact: +91 7418014590 / hrptirenovation@gmail.comSalary Range: AED 2,000 &ndash; 6,000Job Summary:We are seeking a dynamic Sales Executive / Sales Engineer with a Civil Engineering background to generate new business opportunities and manage client relationships in the construction and renovation sector.Qualifications: Diploma or B.E. in Civil EngineeringExperience in construction/renovation sales preferredStrong communication and negotiation skillsUAE Driving License preferredKey Responsibilities:Identify and develop new business opportunitiesMeet potential clients and understand project requirementsPrepare quotations and follow up on proposalsAchieve sales targets and maintain client relationshipsCoordinate with the engineering and project teamsWork Location: In person

Sales Executive

Clixer Middle East FZC

Job Title: Accounts Executive / AccountantLocation: Sharjah, UAE Employment Type: Full-Time Experience Required: Minimum 3 Years (Mandatory) Salary: Based on ExperienceCompany Overview:Helen and Sons Business Consultancy FZE is a UAE-based firm providing professional services in accounting, bookkeeping, VAT, corporate tax, and business setup consultancy. We are looking for an experienced Accounts Executive to manage financial records and compliance for our clients.Job Summary:We are seeking a detail-oriented and experienced accountant with a minimum of 3 years of UAE experience in accounting, bookkeeping, VAT, and corporate tax. We prefer candidates who have previously worked in an accounting or bookkeeping consultancy firm.Key Responsibilities:<ul><li>Handle day-to-day accounting and bookkeeping for clients</li><li>Maintain accurate financial records in Zoho Books</li><li>Prepare and file VAT returns and ensure VAT compliance</li><li>Assist with Corporate Tax registration and filing</li><li>Prepare financial statements, reports, and reconciliations</li><li>Manage accounts payable, receivable, and bank reconciliations</li><li>Ensure compliance with UAE accounting standards and regulations</li><li>Coordinate with clients for documentation and financial data</li><li>Support audit processes and financial reviews when required</li></ul>Requirements:<ul><li>Minimum 3 years of UAE experience in accounting and bookkeeping</li><li>Strong knowledge of VAT and Corporate Tax (mandatory)</li><li>Experience working in an accounting/bookkeeping consultancy firm (preferred)</li><li>Hands-on experience in Zoho Books (mandatory)</li><li>Good knowledge of MS Excel and accounting principles</li><li>Strong attention to detail and organizational skills</li><li>Fluent in English</li></ul>What We Offer:<ul><li>Competitive salary based on experience</li><li>Stable role in a growing consultancy</li><li>Professional and supportive work environment</li><li>Opportunity to work with multiple clients across industries</li></ul>To Apply:Email your CV to hr@helensons.ae WhatsApp: +971 52 346 5398 Subject Line: Accounts Executive ApplicationJob Type: Full-timeWork Location: In person

Accountant

Explore 50+ Executive assistant in Sharjah this May. Find roles across top companies and apply now to boost your career.