accounts executive

purchase executive

accountant executive

accounts assistant

administrative executive

executive assistant

<div>We are seeking a highly organized and proactive Executive Assistant to the CEO to provide comprehensive support and help manage day-to-day priorities. The ideal candidate will have proven experience as an Executive Assistant, excellent communication skills, and the ability to handle confidential information with discretion. Prior exposure to PR, communications, or working with agencies is highly desirable, as the role involves supporting both executive operations and external representation.
Responsibilities<ul>
<li>Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel.</li>
<li>Draft, review, and manage correspondence, reports, and presentations on behalf of the CEO.</li>
<li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li>
<li>Support PR-related initiatives and coordinate with communication agencies when needed.</li>
<li>Organize and prepare materials for board meetings, events, and media interactions.</li>
<li>Maintain strict confidentiality and handle sensitive information with discretion.</li>
<li>Anticipate the CEO&rsquo;s needs and proactively manage priorities to ensure efficiency.</li>
<li>Assist in project management and follow up on action items to ensure timely completion.</li>
</ul>Requirements<ul>
<li>Proven experience as an Executive Assistant, preferably supporting C-level executives.</li>
<li>Previous exposure to PR, communications, or working with agencies is a strong advantage.</li>
<li>Fluency in Arabic and English (written and spoken) is required.</li>
<li>Exceptional organizational and time-management skills with strong attention to detail.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.</li>
<li>Ability to work independently, multitask, and remain composed under pressure.</li>
<li>Professional discretion and a high level of integrity.</li>
</ul>Benefits
At NNC, we are more than just a team&mdash;we are a team of over 60 passionate creatives, united by our shared mission to deliver excellence for our clients and partners. We've earned our reputation through dynamic, impactful campaigns that create genuine connections between brands and their audiences. We communicate, strategize, and continuously grow together, because we believe that collaboration is the key to achieving greatness.
What we offer:<ul>
<li>A competitive salary that values your expertise</li>
<li>Rewards and recognition for your achievements</li>
<li>Flexible working hours, including one designated work-from-home day per week</li>
<li>An overtime policy that respects your time</li>
<li>Menstrual leave, supporting your well-being</li>
<li>An agile work environment with cross-functional teams</li>
<li>A diverse group of colleagues from over 16 nationalities</li>
A dedicated budget for training and development to nurture your personal and professional growth 
<li>
</li></ul>At NNC, we don&rsquo;t just offer a job; we offer a place where your contributions truly matter. Join us, and let&rsquo;s redefine excellence&mdash;together, every day.</div>

Executive Assistant

Element HR Consultancy

<div>
 
 Primary Responsibilities And Deliverables
 
 
 
 <ul>
 <li>
 Executive Assistant to HR Director:
 </li>
 <li>
 Provide high-level administrative and operational support to the Director, ensuring seamless coordination of
 
 
 </li>
 </ul>
 business activities.
 
 
 <ul>
 <li>
 Manage the Directors calendar, schedule appointments, and prioritize engagements to optimize productivity.
 </li>
 <li>
 Prepare and review business correspondence, reports, and presentations for internal and external meetings.
 </li>
 <li>
 Handle confidential documents, ensuring security and proper record-keeping.
 </li>
 <li>
 Act as the primary point of contact between the Director and internal/external stakeholders, managing
 
 
 </li>
 </ul>
 communications efficiently.
 
 
 <ul>
 <li>
 Oversee travel arrangements, including visa processing, flight bookings, accommodation, and itinerary planning.
 </li>
 <li>
 Assist in preparing reports, financial summaries, and strategic documents to support decision-making.
 </li>
 <li>
 Track action items, follow up on key deliverables, and ensure timely execution of business priorities.
 </li>
 <li>
 Support event planning, high-level meetings, and networking engagements attended by the Director.
 </li>
 <li>
 Travel Desk Management:
 </li>
 <li>
 Coordinate comprehensive travel arrangements for employees, senior management, and guests in alignment with
 
 
 </li>
 </ul>
 the companys travel policies and preferences.
 
 
 <ul>
 <li>
 Oversee end-to-end visa processing, travel insurance coverage, and ensure compliance with international
 
 
 </li>
 </ul>
 travel laws and destination-specific entry requirements.
 
 
 <ul>
 <li>
 Book flights, accommodation, and ground transportation, ensuring comfort, cost-efficiency, and timeliness for all
 
 
 </li>
 </ul>
 itineraries.
 
 
 <ul>
 <li>
 Maintain and regularly update the travel database, monitor travel budgets, track expenses, and facilitate timely
 
 
 </li>
 </ul>
 submission and processing of travel reimbursements.
 
 
 <ul>
 <li>
 Prepare detailed travel itineraries for all travelers, ensuring clarity, accuracy, and inclusion of all logistical details
 
 
 </li>
 </ul>
 and emergency contacts.
 
 
 <ul>
 <li>
 Develop and maintain standard operating procedures (SOPs) for travel management processes to ensure
 
 
 </li>
 </ul>
 consistency, efficiency, and adherence to company standards.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelors degree in Business Administration, Human Resources, or related field.
 </li>
 <li>
 Additional certification in office administration, travel management, or executive assistance is an advantage.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 5 years of experience as an Executive Assistant or in a similar administrative role.
 </li>
 <li>
 Prior experience managing travel desk operations and international travel coordination.
 </li>
 <li>
 Exposure to corporate gifting, branding, or promotional merchandise management is preferred.
 
 
 </li>
 </ul>
 
 Knowledge And Skills
 
 
 
 <ul>
 <li>
 Strong knowledge of executive-level calendar and email management.
 </li>
 <li>
 Familiarity with visa procedures, travel insurance, and international travel compliance.
 </li>
 <li>
 Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to draft, format, and edit business documents and presentations.
 </li>
 <li>
 Solid understanding of SOPs, budget tracking, and travel database maintenance.
 </li>
 <li>
 Skilled in preparing detailed travel itineraries with accuracy and attention to logistical and emergency details.
 
 
 </li>
 </ul>
 
 Personal Attributes
 
 
 
 <ul>
 <li>
 Highly organized, detail-oriented, and able to manage multiple tasks under pressure.
 </li>
 <li>
 Discreet with handling confidential information.
 </li>
 <li>
 Strong interpersonal skills and professional demeanor.
 </li>
 <li>
 Proactive, resourceful, and solution-oriented mindset.
 </li>
 <li>
 Flexible, with the ability to adapt to dynamic priorities and tight deadlines.
 </li>
 </ul>
</div>

Executive Assistant cum Travel Desk Officer

Building Co. (BEST) L.L.C

Job TitlePersonal Assistant to the Managing Director (Construction)DepartmentExecutive OfficeReports ToManaging DirectorLocationSharjah/Dubai HQ with occasional site visits across the UAERole PurposeProvide high-level executive, administrative, and project coordination support to the Managing Director, ensuring the MD&rsquo;s time, priorities, communications, and follow-through are managed with excellence. Act as a trusted gatekeeper and liaison between the MD and internal/external stakeholders (department heads, project teams, clients, authorities, and partners).Key Responsibilities1) Executive Support &amp; Calendar Management<ul><li>Own the MD&rsquo;s calendar: schedule, prioritize, and optimize meetings, site visits, and travel.</li><li>Prepare daily/weekly briefs: priorities, risks, deadlines, and decision points.</li><li>Gatekeep communications: triage emails/calls, draft responses, and ensure timely follow-ups.</li></ul>2) Meetings, Board Packs &amp; Documentation<ul><li>Prepare agendas, collect inputs, and circulate pre-reads.</li><li>Take clear minutes with action owners, deadlines, and dependencies; track closure.</li><li>Compile board/EXCOM packs, MD updates, and quarterly business reviews.</li></ul>3) Project &amp; Site Coordination (Construction)<ul><li>Coordinate status updates with Project Managers, QS, Planning, Procurement, and HSE.</li><li>Track critical deliverables (program milestones, VO approvals, RFIs, NCR closures).</li><li>Escalate risks and slippages to the MD with concise summaries and options.</li></ul>4) Tendering &amp; Commercial Support<ul><li>Support tender submissions: gather documents, ensure compliance with checklists, monitor deadlines.</li><li>Liaise with Estimation/QS for clarifications, prelims, and document control.</li><li>Maintain a register of bids, outcomes, and post-tender correspondence.</li></ul>5) Procurement &amp; Vendor Liaison<ul><li>Follow up on PR/PO status, approvals, delivery schedules, and critical materials.</li><li>Coordinate vendor meetings and maintain a preferred supplier log with performance notes.</li></ul>6) Finance &amp; Admin Follow-Up<ul><li>Track key approvals (payments, LPOs, variations, claims) and reminders to stakeholders.</li><li>Prepare simple trackers/dashboards for MD visibility (cash-flow checkpoints, major payables/receivables).</li></ul>7) HR &amp; Confidential Tasks<ul><li>Support MD with confidential HR tasks (recruitment follow-ups, offers, sensitive communications).</li><li>Coordinate interviews/assessments and maintain confidentiality at all times.</li></ul>8) Compliance &amp; Government Relations (UAE)<ul><li>Coordinate with PRO/QHSE/Admin on renewals (trade license, insurances, visas, labor cards, permits).</li><li>Ensure documents are current for audits and client prequalification (ISO/QHSE, insurances, registration).</li></ul>9) Travel &amp; Logistics<ul><li>Arrange complex itineraries, visas, hotel/site logistics, and expense reconciliation.</li></ul>10) Office/Asset Coordination &amp; Special Projects<ul><li>Ensure meeting rooms, equipment, and presentation setups are ready for the MD.</li><li>Drive ad-hoc MD initiatives (events, client visits, rebranding moments, KPI ceremonies).</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree preferred (Business Administration, Engineering, or related).</li><li>5&ndash;8+ years of Executive/Personal Assistant experience; at least 3 years supporting C-level.</li><li>Construction/real estate/engineering industry experience in the UAE is highly preferred.</li><li>Strong understanding of project lifecycles, tenders, and site coordination.</li></ul>Skills &amp; Competencies<ul><li>Exceptional organization, prioritization, and follow-through under tight deadlines.</li><li>Clear written and verbal communication; professional email etiquette.</li><li>Stakeholder management and discretion in handling sensitive information.</li><li>Problem-solving mindset; anticipates needs and removes blockers.</li><li>Proficiency: MS Office (Excel, PowerPoint, Outlook), PDF tools; ERP familiarity is a plus (e-Promis/Oracle/SAP/Candy).</li><li>Language: Excellent English; Arabic is an advantage.</li><li>UAE driving license is a plus.</li></ul>Job Type: Full-time

Personal Assistant to Managing Director

AL MAHASIN

Job Title: Administrative Executive Department: Administration Reporting to: General Manager Location: Sharjah Employment Type: Full-TimeJob Summary:We are looking for a highly organized and experienced Administrative Executive with strong administrative and coordination capabilities, along with a working understanding of basic accounting practices and technical awareness of electrical service operations. The ideal candidate will play a key role in supporting company operations, ensuring effective documentation, procurement tracking, internal communication, and handling day-to-day support functions.This role is ideal for candidates with a strong administrative background who are comfortable working in a technical service-based environment.Key Responsibilities:Executive &amp; Administrative Support<ul><li>Provide comprehensive secretarial and administrative assistance to the General Manager, including scheduling, correspondence, meeting coordination, and reporting.</li><li>Review, respond to, and manage daily email communications and ensure timely follow-ups.</li><li>Coordinate effectively with internal departments such as Engineering, Stores, Finance, and HR for smooth communication and documentation workflows.</li><li>Organize and maintain structured documentation, trackers, and filing systems for all office operations.</li><li>Prepare and maintain client and supplier-related records including quotations, work orders, and follow-ups.</li><li>Manage meeting calendars, team reminders, and internal coordination efforts.</li><li>Ensure a professional office environment by overseeing client hospitality, staff support needs, and overall office cleanliness.</li><li>Monitor pantry supplies and office essentials, and coordinate with support staff to maintain adequate stock levels and maintenance schedules.</li></ul>Technical &amp; Procurement Coordination<ul><li>Understand basic electrical/technical terms such as transformers, testing equipment, spares, regeneration units, and field tools.</li><li>Assist in sourcing and procurement of materials and spares from suppliers (local and international).</li><li>Track purchase orders and maintain records of quotations and delivery follow-ups.</li><li>Coordinate with the Stores and Site teams to update inventory records of all equipment (working, in-service, and defective).</li><li>Manage documentation for import/export logistics related to equipment and material movement.</li></ul>Client Interaction &amp; Communication:<ul><li>Respond promptly to customer inquiries and ensure professional communication at all times.</li><li>Prepare, send, and maintain records of client quotations and work orders.</li><li>Handle client hospitality and ensure a welcoming environment.</li></ul>Marketing &amp; Media:<ul><li>Assist in creating online social media content and marketing materials to support the company&rsquo;s brand presence.</li></ul>Billing &amp; Invoicing Coordination:<ul><li>Reconcile delivery notes with billed and unbilled invoices.</li><li>Share unbilled delivery notes with the concerned managers to facilitate timely billing.</li></ul>ISO Quality Management System (QMS):<ul><li>Act as the team lead for the ISO Integrated Management System (ISO 9001, ISO 18001, ISO 45001).</li><li>Prepare documentation and participate in external and internal audits.</li><li>Conduct and support internal audits and ensure compliance with ISO standards.</li></ul>Procurement &amp; Inventory Management:<ul><li>Assist in sourcing spares and materials from local and international suppliers.</li><li>Maintain records of supplier quotations and purchase orders on the local server.</li><li>Track and manage inventory levels and raise requisitions for replenishment.</li><li>Coordinate with the stores/warehouses to update records of operational and defective equipment.</li></ul>Office Management:<ul><li>Ensure the office environment is clean, organized, and well-maintained.</li><li>Monitor kitchen and office essentials; notify responsible staff for procurement as needed.</li></ul>Recruitment &amp; HR Assistance:<ul><li>Assist in recruitment processes including posting job ads, scheduling interviews, and onboarding new staff.</li></ul>Logistics &amp; Coordination:<ul><li>Coordinate import/export documentation and support logistics operations as required.</li><li>Ensure timely communication, material arrangements, and equipment coordination with internal teams and clients upon receipt of work orders.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 3 years of experience in a similar administrative role, preferably in an engineering, industrial, or service-based environment.</li><li>Familiarity with ISO QMS standards (9001, 18001, 45001) and internal audit processes.</li><li>Strong communication skills&mdash;both written and verbal.</li><li>Excellent organizational, multitasking, and time management abilities.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook) and basic graphic tools for content creation.</li><li>Experience with inventory management systems and procurement processes is a plus.</li></ul>Working Conditions:<ul><li>Office-based role with occasional coordination visits to stores/warehouses or client sites.</li><li>Must be flexible to support business needs beyond normal working hours when required.</li></ul>Application InstructionsInterested candidates are invited to submit their updated CV to: careers@amecuae.com Please mention &quot;Administrative Executive Application&quot; in the subject line.Job Type: Full-time

Administrative Executive

Al Marwan Group

We are currently looking for a highly skilled and motivated Office Admin to join our team.Job Duties:<ul><li>Manage office operations and administrative tasks, including document handling, filing, and record-keeping.</li><li>Coordinate meetings, appointments, and schedules for executives and teams.</li><li>Handle incoming calls, emails, and correspondence professionally.</li><li>Maintain and update office supplies inventory.</li><li>Prepare reports, presentations, and internal communications as needed.</li><li>Liaise with vendors, suppliers, and service providers for office needs.</li><li>Support the accounts department with basic invoicing and financial documentation.</li><li>Ensure compliance with company policies and UAE labor regulations.</li></ul>Qualifications:Education:<ul><li>Bachelor's degree in business administration or a related field.</li></ul>Experience:<ul><li>Minimum 1 to 2 years proven experience in Administrative Executive roles is typically required from the Real Estate Development / Constructions sectors , with experience supporting senior management being highly valued.</li></ul>Other Requirements:<ul><li>Strong organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.</li><li>Excellent written and verbal communication abilities in English and Arabic is plus.</li><li>Professionalism in interacting with clients, colleagues, and senior management.</li><li>Proficiency in office software, such as Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Familiarity with scheduling tools and project management software.</li><li>Ability to anticipate and address issues proactively.</li></ul>Job Types: Full-time, Permanent

Office Admin- Female

King's Business School

WE&rsquo;RE HIRINGHuman Resource Executive (Prefer female only)King&rsquo;s Business School is seeking a motivated and dynamic HR Executive to join our growing team in the education sector.Key Responsibilities<ul><li>Recruitment &amp; Staffing</li><li>Source, screen, and shortlist candidates.</li><li>Coordinate interviews and selection processes.</li><li>Support onboarding and induction of new hires.</li><li>Employee Relations</li><li>Act as the first point of contact for employee queries and concerns.</li><li>Maintain healthy workplace culture and address grievances.</li><li>Assist in conflict resolution and disciplinary procedures.</li><li>HR Administration &amp; Compliance</li><li>Maintain employee records and HR databases.</li><li>Ensure compliance with labour laws, regulations, and company policies.</li><li>Prepare HR related letters, contracts, and documentation.</li><li>Performance &amp; Training Support</li><li>Assist in performance management processes (evaluations, appraisals).</li><li>Identify training needs and support in arranging learning programs.</li><li>Track employee development and engagement initiatives.</li><li>HR Administration</li><li>Administer employee benefits, leave management, and attendance.</li><li>HR Strategy Support</li><li>Contribute ideas to improve HR processes and employee engagement.</li><li>Support management in workforce planning and retention initiatives.</li></ul>Qualifications &amp; Experience<ul><li>Master&rsquo;s degree in HR or Business Management</li><li>2&ndash;3 years of relevant HR experience, ideally within the education sector.</li></ul>To Apply: Please send your CV to info@kingsedu.acJob Type: Full-timePay: AED3,500.00 - AED6,500.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>Master's (Preferred)</li></ul>Experience:<ul><li>Human Resource Management: 2 years (Preferred)</li></ul>

Human Resource Executive

NABEEL PERFUMES

Job description:Responsibilities:<ul><li>Retail Shop Lease and closure agreements</li><li>Trademark / copyright infringement/Product registration / TM Registration &amp; Renewals worldwide.</li><li>Reparation &amp; attestations of Power of attorney</li><li>Notarization, Reading through Bank Contracts &amp; Documents, Non-Disclosure Agreements</li><li>Mould Contracts from purchase dept, / Service Agreements / Free Zone License renewals/ Oversees Licensing and contracts / Brand Policies</li><li>Distributor &amp; Retailer agreement and contracts / NAFDAC follow-up with Buyers</li><li>Mall Contracts / Admin Contracts, India CDSCO registrations</li><li>Legal compliance, Drafting documents and Emails.</li><li>Amazon online brand registration.</li></ul>Skills &amp; Requirements:<ul><li>3-5 years of work experience Admin and Legal Executive in a Retail / Manufacturing Industry.</li><li>Good time management and organizational skills</li><li>Strong analytical and problem-solving skills</li><li>Good communication and interpersonal skills</li><li>Detail-oriented and highly motivated individual</li><li>Ability to cope with several projects simultaneously with short deadlines&#61623; Ability to work independently and collaboratively</li></ul>Job Types: Full-time, PermanentPay: AED6,000.00 - AED8,000.00 per monthExperience:<ul><li>work exp Admin &amp; Legal in a Retail / Manufacturing Industry: 4 years (Required)</li><li>Dist &amp; Retail agree &amp; contracts / NAFDAC fol-up with Buyer: 4 years (Required)</li><li>Legal compliance, Drafting documents and Emails: 4 years (Required)</li><li>Amazon online brand registration: 2 years (Preferred)</li></ul>

Legal Executive

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