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Sunlight General Trading

Job Title: Secretary (Assistant to CEO)Job SummaryThe Executive Secretary to the CEO is responsible for providing high-level administrative, organizational, and confidential support to the Chief Executive Officer. The role ensures the efficient operation of the CEO&rsquo;s office, coordination with internal departments and proper management of executive schedules, communications, and documentationKey Responsibilities1. Executive Support<ul><li>Manage and maintain the CEO&rsquo;s calendar, appointments, and meeting schedules.</li><li>Organize and coordinate management meetings, and executive briefings.</li><li>Prepare meeting agendas, minutes, and follow-up action items.</li><li>Screen and prioritize incoming calls, emails, and correspondence for the CEO.</li><li>Maintain confidential files, reports, contracts, and corporate records.</li><li>Prepare reports, presentations, and briefing materials for executive meetings.</li><li>Ensure proper document management and record keeping in the CEO&rsquo;s office.</li><li>Arrange travel schedules, visa processing, accommodation, and itineraries for the CEO.</li><li>Monitor follow-ups on important tasks, deadlines, and executive decisions.</li><li>Coordinate with HR, Finance, Sales, and Operations departments to ensure smooth communication with the CEO&rsquo;s office.</li><li>Assist in special projects and strategic initiatives assigned by the CEO.</li><li>Maintain strict confidentiality of company information, executive discussions, and strategic decisions.</li><li>Represent the CEO&rsquo;s office with professionalism, discretion, and integrity.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years experience as Executive Secretary, Personal Assistant, or Executive Assistant to senior management.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthJob Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per month

Executive Secretary to CEO

Ultimate Power Solution

We are looking for Secretary cum Personal assistant to the Executive Director who provides administrative and clerical support, ensures the efficient operation of the office. This role involves managing schedules, handling correspondence, organizing files, and assisting with day-to-day office tasks. The ideal candidate is highly organized, detail-oriented, and able to work independently with professionalism.Qualifications:<ul><li>Background in Computer Science education, additional qualification as an administrative assistant or secretary is a plus.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Knowledgable with editing applications like photoshop and canva etc.</li><li>Strong written and verbal communication skills.</li><li>Excellent time management and organizational abilities.</li><li>Ability to multitask and prioritize workload effectively.</li><li>Discretion and confidentiality.</li><li>freshers are encouraged to apply</li><li>Can join immediately!</li></ul>Job Types: Full-time, Fresher

Secretary/Personal Assistant

Gulf Water Treatment Co Ltd

Job Title:Executive SecretaryLocation:SharjahJob Type:Full-TimeReporting To:Managing DirectorJob Overview:We are seeking a highly organized, proactive, and detail-oriented Secretary to provide comprehensive administrative and secretarial support to the Managing Director. The ideal candidate will play a key role in ensuring smooth daily operations, effective communication, and efficient time management for the Managing Director. This role also includes preparing and maintaining various reports using Excel and ensuring timely updates.Key Responsibilities: Administrative Support:<ul><li>Manage the Managing Director&rsquo;s calendar, schedule appointments, and organize meetings.</li><li>Coordinate travel arrangements, including flight bookings, hotel accommodations, and itineraries.</li><li>Prepare, review, and manage correspondence, emails, reports, and presentations.</li><li>Maintain and organize files, records, and confidential documents.</li></ul>Report Preparation and Updates:<ul><li>Create, manage, and update various reports using Excel, including but not limited to data analysis, charts, and dashboards.</li><li>Ensure accuracy and consistency of data in all reports, with regular updates and timely sharing with relevant stakeholders.</li><li>Preparation presentation</li></ul>Meeting Coordination:<ul><li>Arrange and coordinate internal and external meetings, ensuring timely preparation of agendas, minutes, and follow-ups.</li><li>Attend meetings as required to take notes and track action items for follow-up.</li></ul>Communication Management:<ul><li>Act as the point of contact between the Managing Director and internal/external stakeholders.</li><li>Screen and prioritize incoming calls, emails, and correspondence to ensure efficient communication.</li></ul>Project Assistance:<ul><li>Assist with special projects, research, and preparation of reports or presentations as directed by the Managing Director</li><li>Coordinate with different departments to gather information or ensure the implementation of decisions.</li></ul>Office Management:<ul><li>Ensure the office environment is well-maintained and equipped for smooth operations.</li><li>Handle office-related tasks such as ordering supplies, managing vendor relations, and maintaining office organization.</li></ul>Qualifications and Skills:<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>Experience: Minimum of 3 years in a similar role supporting senior executives, preferably in a corporate environment.</li><li>Technical Skills:</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with advanced Excel skills (e.g., pivot tables, formulas, and dashboards).</li><li>Knowledge of additional reporting tools or software is an advantage.</li><li>Language Skills: Excellent verbal and written communication skills in English. Proficiency in [additional languages, if applicable] is a plus.</li><li>Interpersonal Skills: Strong organizational skills, attention to detail, and the ability to multitask.</li><li>Professionalism: Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Problem-Solving: Resourceful and proactive in dealing with issues that may arise.</li></ul>Key Competencies:<ul><li>Strong time-management and organizational skills.</li><li>Ability to work independently and prioritize tasks effectively.</li><li>Advanced Excel skills for data organization and reporting.</li><li>Excellent interpersonal skills to build and maintain relationships with stakeholders.</li><li>A professional demeanor with a focus on delivering high-quality results.</li></ul>What We Offer:<ul><li>Competitive salary and benefits</li><li>Opportunities for professional growth and development.</li><li>A collaborative and supportive work environment</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthExperience:<ul><li>Executive Secretary: 4 years (Required)</li></ul>

Executive Secretary

Apt Resources

<div>Apt Resources is on the lookout for a dynamic and organized Personal Assistant to support a team in Dubai. This essential role requires a proactive individual to provide administrative support and ensure the smooth operation of daily tasks. The ideal candidate will excel in multitasking and be comfortable working in a fast-paced environment.
Responsibilities<ul><li>
Manage and organize schedules, appointments, and meetings.
</li><li>Handle correspondence including emails, calls, and messages on behalf of management.
</li><li>Prepare reports, documents, and presentations as needed.
</li><li>Coordinate travel arrangements, bookings, and itineraries.
</li><li>Maintain organized records, files, and documents.
</li><li>Assist with daily administrative tasks and follow-ups.
</li><li>Liaise with internal teams, suppliers, and external contacts when required.
</li><li>Ensure smooth day-to-day support for management operations.</li></ul> 

Requirements 
<ul><li>
Proven experience as a Personal Assistant, or similar administrative role.
</li><li>Strong organizational and time management skills.
</li><li>Excellent written and verbal communication skills.
</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
</li><li>Ability to handle confidential information with professionalism.
</li><li>Strong attention to detail and problem-solving skills.
</li><li>Ability to multitask and prioritize effectively.</li></ul> 

Benefits 
Salary: AED 5,000 to AED 6,000 (depending on experience)</div>

Tagalog Speaking Personal Assistant - Landscaping & Contracting Industry - Dubai

Parsons Corporation

<div>
 In a world of possibilities, pursue one with endless opportunities. Imagine Next!
 
 
 At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.
 
 
 
 Job Description
 
 
 
 
 Secretary/Administrative Assistant (UAE National)
 
 
 
 
 Sharjah, UAE
 
 
 
 Parsons is looking for an amazingly talented
 
 Administrative Assistant
 
 to join our team!
 
 
 
 What You'll Be Doing
 
 
 
 <ul>
 <li>
 Collects statistics and general data, reviews the information, and compiles it into standard reports for use within and outside the unit.
 </li>
 <li>
 Prepares reports in spreadsheet, graphical, or narrative formats; may develop new reports or update existing ones as directed.
 </li>
 <li>
 Verifies collected data, such as checking supplier invoices against file copies or other records, and distributes finalized reports as instructed by the supervisor.
 </li>
 <li>
 Drafts and formats routine correspondence, memos, and simple reports that do not require the direct attention of the supervisor.
 </li>
 <li>
 Answers and directs incoming telephone calls, takes accurate messages, and ensures timely follow-up.
 </li>
 <li>
 Receives, sorts, and distributes incoming and outgoing mail and deliveries.
 </li>
 <li>
 Establishes and maintains records and logs (e.g., equipment inventory and service dates), and may initiate service requests when required.
 </li>
 <li>
 Assists with gathering basic data for the unit&rsquo;s overhead budget and prepares related recurring reports; may complete preliminary reconciliations as appropriate.
 </li>
 <li>
 Supports coordination of office space needs for the unit, including initiating requests for PCs and telephones, and updating the Corporate Directory as needed.
 </li>
 <li>
 Assists in preparing occupancy or staffing reports and gathering information for unit or project presentations as directed by the supervisor.
 </li>
 <li>
 Performs other related administrative and clerical duties as assigned to support the team.
 
 
 
 </li>
 </ul>
 
 What Required Skills You'll Bring
 
 
 
 <ul>
 <li>
 Degree or diploma from a recognized institution
 </li>
 <li>
 Ideally 3 years&rsquo; experience as an administrative roles
 </li>
 <li>
 Experience with office software programs such as email, word processing, spreadsheets, graphics, power point and databases (i.e. MS Office suite of software)
 </li>
 <li>
 Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills in English and Arabic
 </li>
 <li>
 Possess and demonstrate the ability to self-start, set priorities, and work both independently and within a team environment under deadlines.
 
 
 
 </li>
 </ul>
 Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
 
 
 We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
 
 
 Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.
</div>

Secretary/Administrative Assistant (UAE National)

Arada

<div>
 
 
 PURPOSE OF THE ROLE
 
 :
 
 
 
 
 
 The Senior Administration Executive &amp; Document Control Supervisor leads the Document Control function and oversees a team of Document Controllers across multiple projects. The role ensures consistent application of the unified Document Control Management Procedure, maintains high standards of accuracy and compliance, and manages Aconex administration at a Project Administrator level. The position also supports general project administration and coordination activities as required by ARADA management.
 
 
 
 
 
 
 PRIMARY RESPONSIBILITIES:
 
 
 
 
 
 
 
 
 
 
 Document Control Management
 
 
 <ul>
 <li>
 Develop, implement, and maintain the Project Document Control Management Procedure
 </li>
 <li>
 Ensure strict compliance with document control procedures, numbering systems, and filing structures.
 </li>
 <li>
 Manage the full document lifecycle: receiving, reviewing, registering, distributing, and archiving.
 </li>
 <li>
 Maintain accurate logs, registers, and metadata for all documents.
 </li>
 <li>
 Monitor workflows and follow up with stakeholders to ensure timely responses.
 </li>
 <li>
 Ensure confidentiality and secure handling of sensitive project documentation.
 </li>
 <li>
 Coordinate document flow between internal teams, consultants, and contractors.
 </li>
 </ul>
 
 
 
 
 
 Technical Documentation Knowledge
 
 
 <ul>
 <li>
 Knowledge of design-stage documents: concept, schematic, detailed design, Tender Documents &amp; Contract Documents.
 </li>
 <li>
 Knowledge of Post-Contract documents: Prequalification, Material Submittals, Shop Drawings, RFIs, NCRs, MIRs, ITPs, method statements, as-built documentation, O&amp;M manuals, and close[1]out deliverables.
 </li>
 <li>
 Awareness of documentation requirements for building and infrastructure disciplines: architectural, structural, MEP, civil, landscape, and specialist systems.
 </li>
 <li>
 Awareness of Authority requirements (especially Sharjah and Dubai), including NOCs, approvals, permits, and related payment processes.
 </li>
 <li>
 Ability to draft letters and oƯicial correspondence for project team members, using appropriate contractual language and terminology.
 </li>
 <li>
 Understanding of document numbering systems, metadata standards, and classification structures.
 </li>
 </ul>
 
 
 
 
 
 Aconex Administration
 
 
 <ul>
 <li>
 Serve as the primary point of contact for Aconex administration across all assigned projects.
 </li>
 <li>
 Configure and manage workflows, mail routings, user roles, permissions, and project settings.
 </li>
 <li>
 Maintain and update document types, disciplines, and document attributes to reflect project needs and new phases.
 </li>
 <li>
 Manage project setup, project cloning, and configurations.
 </li>
 <li>
 Ensure adherence to standardized naming conventions, numbering structures, and metadata rules.
 </li>
 <li>
 Coordinate with consultants, contractors, and internal teams to ensure accurate document registration, transmittals, and workflow progression.
 </li>
 <li>
 Provide troubleshooting and user support for Aconex-related issues.
 </li>
 <li>
 Generate and maintain Aconex reports, dashboards, and audit trails to support project management and quality assurance.
 </li>
 <li>
 Conduct Aconex onboarding and training for new users.
 </li>
 </ul>
 
 
 
 
 
 Team Leadership &amp; Coordination
 
 
 <ul>
 <li>
 Supervise daily activities of Document Controllers and ensure balanced workload distribution.
 </li>
 <li>
 Conduct regular team meetings to review priorities, challenges, and performance.
 </li>
 <li>
 Provide training, and performance feedback.
 </li>
 <li>
 Ensure high standards of accuracy, confidentiality, and professionalism within the team.
 </li>
 <li>
 Support continuous improvement of Document Control processes.
 </li>
 </ul>
 
 
 
 
 
 General Administration
 
 
 <ul>
 <li>
 General office administration tasks, including managing office supplies, coordinating meeting invitations, and organizing schedules to ensure smooth office operations.
 </li>
 <li>
 Assist with project administration activities as assigned by ARADA management
 </li>
 </ul>
 
 
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree (any discipline).
 </li>
 <li>
 Aconex Certification (Aconex Accredited Specialist).
 </li>
 <li>
 Knowledge of ISO 9001:2015 standards related to document control and quality management systems
 </li>
 </ul>
 
 
 
 
 
 EXPERIENCE
 
 
 
 
 
 <ul>
 <li>
 10+ years of Document Control experience in the construction industry.
 </li>
 <li>
 Minimum 3 years with a contractor (mandatory).
 </li>
 <li>
 Remaining experience with a consultant or client organization.
 </li>
 <li>
 Proven experience in supervising a Document Control team.
 </li>
 <li>
 Proven experience in managing Aconex in a Project Administrator role (mandatory), including workflow configuration, user management, system administration, and project cloning
 </li>
 </ul>
 
 
 
 
 
 SKILLS AND COMPETENCIES
 
 
 
 
 
 <ul>
 <li>
 Valid UAE driving license with own car.
 </li>
 <li>
 Strong proficiency in English (written and verbal); Arabic is an advantage.
 </li>
 <li>
 Strong Proficiency in Microsoft Excel, Word &amp; Outlook.
 </li>
 <li>
 Strong Proficiency in Foxit/Adobe Acrobat for PDF creation, editing, and digital signatures
 </li>
 </ul>
 
 
</div>

Senior Administration Executive and Document Control Supervisor

Rolla Institutes

Job Type: Full-time / Part-timeAbout UsRolla Academy is a SPEA-approved educational institution in Sharjah, serving the UAE and GCC for over three decades. We provide comprehensive educational solutions, from school tuition (Grades 7&ndash;12, CBSE/ICSE/IGCSE/IB) to professional certifications in IT, Accounting, and Languages.As we continue to grow, we are looking for a versatile Assistant Admin cum Marketing Executive. This role is the perfect blend of front-office excellence and creative outreach, designed for someone who is organized, tech-savvy, and has a knack for engaging an audience.Key Responsibilities1. Administration &amp; Front Office<ul><li>Manage front-desk operations: handle calls, WhatsApp inquiries, and walk-ins with a professional demeanor.</li><li>Lead Conversion: Actively follow up with leads to convert inquiries into enrollments by explaining our course value propositions.</li><li>Maintain accurate student records, manage onboarding, and coordinate trial sessions.</li><li>Prepare weekly reports on inquiry status and enrollment trends.</li></ul>2. Marketing &amp; Digital Growth<ul><li>Content Creation: Assist in creating engaging posts, stories, and updates for our social media channels (Instagram, Facebook, LinkedIn).</li><li>Campaign Support: Help execute local marketing initiatives and email/WhatsApp newsletters to our student database.</li><li>Market Research: Keep an eye on local educational trends to suggest new course ideas or promotional offers.</li><li>Event Coordination: Assist in organizing free workshops, webinars, and open-day events to drive brand awareness.</li></ul>Requirements<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field.</li><li>Experience: Minimum 2 years in an administrative or customer-facing role. Experience in digital marketing or social media management is a significant plus.</li><li>Communication: Fluent in English. Ability to speak Hindi or Arabic is highly preferred.</li><li>Tech Skills: Proficiency in MS Office/Google Workspace. Familiarity with basic design tools (like Canva) or social media scheduling is a major advantage.</li><li>Traits: A &quot;people person&quot; who is persuasive, detail-oriented, and able to multitask in a fast-paced environment.</li></ul>Language:<ul><li>English (Required)</li><li>Hindi (Preferred)</li><li>Arabic (Plus)</li></ul>Job Types: Full-time, Part-timeApplication Question(s):<ul><li>Please mention your current area of residence in Sharjah/UAE.</li><li>How many year experience do you have managing social media accounts for a business?</li></ul>

Assistant Admin cum Marketing Executive

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