admin assistant

executive secretary

accounts assistant

administrative assistant (front-office) Jobs in Sharjah

administrative assistant (front-office)

executive assistant & pro coordinator Jobs in Sharjah

executive assistant & pro coordinator

executive assistant

Casa Bravo Furniture

Key Responsibilities<ul><li>Handle company and employee documents (licenses, contracts, renewals, MOHRE, Immigration, DED, Municipality, Civil Defense, etc.)</li><li>Liaise with government &amp; semi-government entities for submissions, updates, and follow-ups</li><li>Maintain and organize company files (hard copy + digital)</li><li>Track payments, renewals, and deadlines</li><li>Prepare simple reports, letters, and forms</li><li>Assist with supplier coordination and basic procurement tasks</li><li>Run errands when needed</li><li>Perform all general support tasks required by the owner</li></ul>Requirements<ul><li>UAE experience</li><li>Strong communication skills (English; Arabic is a plus)</li><li>Organized, dependable, and proactive</li><li>Good knowledge of UAE government portals is a big advantage (MOHRE, ICP, DED, Tasheel, etc.)</li><li>Valid UAE driving license is a Must</li><li>Ability to work independently and handle multiple tasks</li><li>Trustworthy and discreet with documents</li></ul>Job Type: Full-timePay: AED1.00 - AED11.00 per monthWork Location: On the road

Executive Assistant & PRO Coordinator

Vogue International Agencies FZE

Position: Personal Assistant to CEO/Chairman Location: Sharjah Start Date: ImmediateWe are seeking a highly organized, proactive, and resourceful female personal assistant with a minimum of 5 years of experience supporting high-level executives (CEO, Chairman). The ideal candidate will excel in managing complex schedules, handling confidential information, and ensuring smooth day-to-day operations in a fast-paced and dynamic environment.Key Responsibilities:<ul><li>Executive and calendar management</li><li>Travel and logistics coordination</li><li>Handling confidential correspondence</li><li>Meeting and document preparation</li></ul>Requirements:<ul><li>Minimum 5 years of experience supporting senior executives</li><li>Strong organisational and multitasking skills</li><li>High level of discretion and professionalism</li><li>Immediate availability</li></ul>Benefits:<ul><li>Competitive salary</li><li>Health insurance</li><li>Transportation across Sharjah</li></ul>Preferred Nationality: Europe or USIf you are detail-oriented, resourceful, and thrive in a fast-paced environment, we&rsquo;d love to hear from you..Please send your CV at cv@vogue-intl.comJob Type: Full-time

Personal Assistant to Chairman

Nodal Trading FZE

Join our dynamic building material trading company based in Sharjah. We are seeking a motivated and knowledgeable Sales Assistant to join our team, starting in January 2026. This is an excellent opportunity for someone with experience in the UAE's building materials sector who is ready to contribute to a high-performing sales team.Key ResponsibilitiesThe successful candidate will work closely and collaboratively with an existing Senior Sales Executive, focusing on team-based sales goals and client relationship management. Your main responsibilities will include:<ul><li>Sales Support: Actively assisting the Senior Sales Executive in all stages of the sales process.</li><li>Client Communication: Serving as a crucial point of contact for clients, answering inquiries, and ensuring a high level of customer satisfaction.</li><li>Market Knowledge: Maintaining up-to-date knowledge of our products and pricing, as well as general market trends in the UAE building materials industry.</li><li>Teamwork: Working seamlessly as a team to meet sales targets and support the overall commercial strategy of the company.</li></ul>Requirements<ul><li>Experience/Knowledge: Proven experience or strong knowledge of building materials and the construction sector within the UAE.</li><li>Valid Driving License: Must possess a valid UAE driving license.</li><li>Availability: Must be available and open to start working in January 2026.</li><li>Language Skills: Excellent verbal and written communication skills in English (proficiency in Arabic is a plus).</li><li>Personal Attributes: Highly organized, proactive, a strong team player, and goal-oriented.</li></ul>Job Types: Full-time, Permanent, FresherPay: AED2,500.00 - AED3,500.00 per monthWork Location: On the road

Sales Assistant - Building Materials (Sharjah)

Strong Room Real Estate Brokers LLC

Admin AssistantJob Summary/OverviewAn Admin Assistant plays a pivotal role in maintaining the seamless operation of an office environment. This position supports various administrative tasks, contributing significantly to the productivity and efficiency of the organization. As an Admin Assistant, you will be responsible for a broad range of duties that include supporting executives, managing schedules, and handling office tasks, which are critical in ensuring that all operations run smoothly. You will serve as a key point of contact for internal and external stakeholders, necessitating a high level of professionalism and discretion.Your role will involve working closely with management to coordinate meetings, prepare documents, and facilitate communication across departments. The ideal candidate will possess excellent organizational skills, the ability to multitask, and a knack for problem-solving, ensuring that all administrative tasks are completed accurately and delivered with high quality and in a timely manner.We are looking for a proactive and detail-oriented individual with a passion for organization and efficiency. In this role, you will have the opportunity to work in a dynamic environment that values excellence, teamwork, and integrity.Key Responsibilities<ul><li>Assist in the preparation of regularly scheduled reports and presentations.</li><li>Organize and schedule meetings and appointments, ensuring all necessary arrangements are made in advance.</li><li>Documents review and data entry to submit clients application on various platform and act as the point of contact for internal and external clients.</li><li>Handle requests and queries from senior managers and provide administrative support to ensure efficient operation of the office.</li><li>Develop and maintain a filing system for easy retrieval and storage of documents.</li><li>Coordinate office procedures and manage the office.</li><li>Assist in the preparation and editing of correspondence, communications, presentations, and other documents.</li><li>Provide administrative support to brokers and supply parties.</li><li>Manage and maintain executives&rsquo; schedules, including planning and scheduling meetings, appointments, and travel.</li><li>Handle sensitive information in a confidential manner and ensure the security of all data.</li><li>Collaborate with other departments to ensure smooth operations and effective communication.</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field, or equivalent work experience.</li><li>Proven experience as an Administrative Assistant or Office Admin Assistant.</li><li>Knowledge of office management systems and procedures.</li><li>Excellent time management skills and ability to multitask and prioritize work.</li><li>Attention to detail and problem-solving skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in MS Office (MS Excel and MS PowerPoint, in particular).</li><li>Strong organizational and planning skills in a fast-paced environment.</li></ul>Technical Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Experience with office management software and tools such as SAP, Oracle, or other ERP systems is a plus.</li><li>Ability to quickly learn new software and applications as needed.</li><li>Familiarity with scheduling tools and calendar management.</li><li>Basic understanding of data management and filing systems.</li><li>Competency in using virtual communication tools such as Zoom, Microsoft Teams, etc.</li></ul>Job Type: Part-timePay: From AED1,500.00 per monthExpected hours: 30 per weekApplication Question(s):<ul><li>Are you based in Sharjah Sustainable City ?</li></ul>Location:<ul><li>Sharjah (Required)</li></ul>

Admin Assistant

Verify Buy Services

We are seeking a highly organized, reliable, and proactive Personal Assistant to support daily administrative and personal tasks. The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple responsibilities while maintaining confidentiality.Responsibilities<ul><li>Manage calendars, appointments, and daily schedules</li><li>Coordinate travel arrangements, reservations, and itineraries</li><li>Handle emails, calls, and communication on behalf of employer</li><li>Run errands such as shopping, pickups/drop-offs, or deliveries</li><li>Organize files, documents, and household or office tasks</li><li>Assist with planning events, meetings, and personal projects</li><li>Track expenses, manage invoices, and handle simple budgeting (if needed)</li><li>Maintain a high level of professionalism and discretion at all times</li></ul>Qualifications<ul><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>Ability to work independently and handle changing priorities</li><li>Proficiency with smartphones, computers, and common office software</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 per monthExperience:<ul><li>Personal Assistant: 1 year (Required)</li></ul>

Personal Assistant

Gulf Water Treatment Co Ltd

Job Title: Personal Assistant to Managing Director (High-Responsibility, High-Growth Role)<ul><li>Location: Sharjah, UAE</li><li>Company: Gulf Water Treatment Co. Ltd. (GWT)</li><li>Job Type: Full-Time</li><li>Preference: Male candidates only</li></ul>About the RoleThis is a unique opportunity to work closely with a highly enthusiastic and growth-driven Managing Director. The right candidate will gain hands-on exposure to strategic initiatives, organizational planning, international expansion, and leadership decision-making.We are looking for someone who is a strong analytical thinker, capable of thinking from an owner&rsquo;s perspective, and committed to supporting both business and personal operations with high maturity. This role offers exceptional career growth, with the potential to progress into managerial or even C-level positions as GWT expands across multiple regions.This is not a typical 9&ndash;5 PA role. We need someone who is reliable, self-driven, always reachable when required, and excited to grow alongside the leadership.Key ResponsibilitiesBusiness Support:<ul><li>Manage the MD&rsquo;s daily calendar, appointments, travel plans, and meetings.</li><li>Draft and respond to professional emails, letters, and WhatsApp communication.</li><li>Prepare meeting briefs, minutes, summaries, and follow-up actions.</li><li>Coordinate with internal teams, clients, consultants, suppliers, and partners.</li><li>Track action items and ensure timely completion by relevant departments.</li><li>Assist the MD in monitoring strategic projects and company-wide priorities.</li><li>Prepare dashboards, presentations, and analytical reports.</li></ul>Expansion &amp; External Coordination:<ul><li>Liaise with external consultants to set up branch companies in new countries.</li><li>Support documentation, registrations, legal follow-up, and corporate compliance.</li><li>Assist in building teams in new locations.</li><li>Act as a direct representative of the MD in follow-ups with external agencies, banks, and JV partners.</li></ul>Personal Support:<ul><li>Manage personal appointments, reminders, travel, and daily requirements.</li><li>Coordinate with external service providers or vendors when needed.</li></ul>Who We Are Looking For:<ul><li>Male candidates only.</li><li>Young, energetic, ambitious (22&ndash;32 years ideal).</li><li>Analytical thinker with strong problem-solving ability.</li><li>Excellent English communication.</li><li>Highly organised, disciplined, and proactive.</li><li>Someone who takes ownership and works with urgency.</li><li>Comfortable handling both business and personal responsibilities.</li><li>Emotionally intelligent, mature, and trustworthy.</li><li>Always reachable for important matters.</li><li>Excited to learn and grow.</li></ul>Qualifications:MBA graduates, engineering graduates, business graduates, or dropouts with strong skills and drive are encouraged to apply.Required Skills:<ul><li>Excellent communication and email drafting skills.</li><li>Strong analytical ability.</li><li>MS Office &amp; Google Workspace proficiency.</li><li>Power BI knowledge is an added advantage.</li><li>Strong coordination and follow-up discipline.</li><li>Ability to multitask and perform under pressure.</li><li>High level of confidentiality and professionalism.</li></ul>Work Culture:<ul><li>Fast-paced environment.</li><li>Direct exposure to leadership decision-making.</li><li>High responsibility and learning scope.</li></ul>Why Join GWT:<ul><li>Rapidly growing company at multiple locations</li><li>Exposure to strategic projects and international expansion.</li><li>Rapid career growth opportunities.</li><li>A culture that rewards ownership and capability.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>What is your expected salary for this role?</li></ul>Experience:<ul><li>Executive Secretary: 4 years (Required)</li></ul>

Personal Assistant to Managing Director

Hilton

<div>Executive Secretary/ F&amp;B Coordinator I DoubleTree by Hilton Sharjah
An Executive Secretary/ F&amp;B Coordinator is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing. 
 
What will I be doing?
As an Executive Secretary/ F&amp;B Coordinator, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Administrative Assistant / Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:
Administrative Support to General Manager:<ul><li>
Manage the General Manager&rsquo;s calendar, meetings, travel arrangements, and appointments.</li><li>
Prepare correspondence, reports, presentations, and confidential documents.</li><li>
Handle incoming calls, emails, and communication on behalf of the GM.</li><li>
Maintain accurate filing systems and ensure document confidentiality.</li><li>
Liaise with department heads to follow up on action plans and deadlines.</li><li>
Coordinate GM&rsquo;s participation in owner meetings, cluster communications, and brand initiatives.</li><li>
Support in preparing monthly performance reports and executive summaries.
F&amp;B Coordination:</li><li>
Assist the F&amp;B Department in scheduling meetings and circulating follow-ups.
</li><li>Support in planning special events and VIP arrangements.
Communication &amp; Liaison:</li><li>
Act as a central communication point between GM, HODs, and the F&amp;B team.</li><li>
Ensure timely flow of information and documentation to relevant stakeholders.</li><li>
Coordinate with HR for departmental trainings, new joiner onboarding, and communication updates.</li></ul>
What are we looking for? 
An Executive Secretary/F&amp;B Coordinator serving Hilton brands is always working on behalf of our Guests and collaborating with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li><h3 class="jobSectionHeader">
Qualifications &amp; Skills:</h3></li><li>
Bachelor&rsquo;s degree in Hospitality Management, Business Administration, or related field. (Advantage)</li><li>
Minimum 2-3 years of experience as an Executive Secretary, F&amp;B Coordinator, or similar role in hospitality.</li><li>
Strong communication and interpersonal skills.</li><li>
Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>
Excellent organizational and multitasking abilities.</li><li>
Knowledge of Food and Beverage (F&amp;B) operations is an advantage.</li><li>
Fluency in English required.</li><li>
Excellent verbal and written communication skills</li><li>
Excellent administration skills
</li><li>Flexibility to respond to a range of different work situations
</li></ul>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Previous administrative experience in a fast-paced environment</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Executive Secretary/ F&B Coordinator I DoubleTree by Hilton Sharjah

Explore 118+ Executive assistant in Sharjah this December. Find roles across top companies and apply now to boost your career.