accounts assistant

administrative assistant

admin staff / office assistant Jobs in Sharjah

admin staff / office assistant

administrative assistant (female) Jobs in Sharjah

administrative assistant (female)

executive secretary

executive assistant

AL HAYAT HOTEL- Sharjah

We are looking for an experienced and organized Executive Secretary reporting to the Owner with a strong background in Hospitality Industry.Proven experience in handling immigration processes, travel arrangements, and flight bookings.Key Skills:<ul><li>Executive and administrative support to the owner</li><li>Immigration and visa processing</li><li>Travel coordination and arrangements</li><li>Strong communication</li><li>Microsoft Office (Word, Excel, Outlook)</li><li>Confidential Information Handling</li><li>Hotel Operations Administration</li><li>Arabic Language is a plus (not mandatory)</li></ul>Work Location: In person

Executive Secretary

Grandseal Building Materials Trading LLC

Job Description:We are seeking a highly organized and skilled Administrative Assistant to join our dynamic team. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office and will play a key role in preparing essential documents such as Material Submittals and Pre-Qualification Submittals.Key Responsibilities:<ul><li>Prepare and manage Material Submittals and Pre-Qualification Submittals in compliance with project requirements.</li><li>Use Adobe Acrobat and Microsoft Office Suite (Word, Excel, PowerPoint) to format, edit, and finalize documents.</li><li>Coordinate with various departments to collect and compile necessary documentation for submittals.</li><li>Maintain accurate records, both digital and physical, ensuring timely submission of documents.</li><li>Perform general administrative tasks including answering phone calls, scheduling meetings, and organizing files.</li><li>Support management with office duties and special projects as assigned.</li><li>Assist in the preparation of reports, presentations, and other business documents.</li><li>Handle multiple tasks simultaneously while maintaining a high level of attention to detail.</li></ul>Qualifications:<ul><li>Proven experience as an Administrative Assistant, preferably in the construction or building materials industry.</li><li>Expertise in preparing Material Submittals and Pre-Qualification Submittals is essential.</li><li>Proficient in Adobe Acrobat and Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Excellent communication and organizational skills.</li><li>Ability to prioritize tasks, multitask effectively, and work under tight deadlines.</li><li>Strong attention to detail and a proactive problem-solving approach.</li><li>Bachelor&rsquo;s degree or equivalent is preferred</li></ul>What We Offer:<ul><li>Opportunities for professional development and career growth.</li><li>A collaborative and supportive work environment.</li><li>Competetive salary</li><li>Transportation</li></ul>Work Location: In person

Administrative Assistant

Zawaya Walk, Sharjah

Job Title: Data Analytics Specialist (Executive Decision Support) Location: Sharjah Job Type: Full-timeJob Description: The Data Analytics Specialist acts as the bridge between raw data and executive decision-making. In this role, you will analyze complex datasets to uncover trends, patterns, and insights that inform the company&rsquo;s strategic direction. You will not only manage and analyze data but also translate technical findings into clear, actionable business recommendations for C-level executives, directors, and senior stakeholders.Responsibilities:<ul><li>Executive Reporting &amp; Dashboards: Design, build, and maintain interactive, high-level dashboards (e.g., in Power BI, Tableau) that provide higher management with real-time visibility into key performance indicators (KPIs) and business metrics.</li><li>Strategic Decision Support: Partner directly with senior leaders to understand their strategic goals and business challenges, providing data-driven answers to their most pressing questions.</li><li>Data Storytelling &amp; Presentation: Translate complex statistical analysis into clear, concise, and visually compelling presentations. You must be able to explain the &quot;so what?&quot; behind the data to non-technical stakeholders.</li><li>Predictive &amp; Diagnostic Analysis: Go beyond reporting past performance (descriptive analytics) to explain why things happened (diagnostic) and what might happen next (predictive) using statistical modeling.</li><li>Cross-Functional Collaboration: Work with IT, finance, marketing, and operations teams to gather data from various sources, ensuring data integrity and alignment with company-wide goals.</li><li>Data Quality &amp; Governance: Audit data sources for accuracy and consistency, ensuring that the leadership team is making decisions based on reliable, high-quality information.</li></ul>Required Qualifications &amp; Experience Education<ul><li>Bachelor&rsquo;s or Master&rsquo;s degree in Data Science, Statistics, Mathematics, Economics, Computer Science, or Business Administration.</li><li>Note: A Master&rsquo;s degree or an MBA is highly preferred for roles supporting C-suite executives, as it provides stronger business acumen.</li></ul>Professional Experience<ul><li>3&ndash;5+ years of progressive experience in data analytics, business intelligence, or decision support.</li><li>A proven track record of presenting findings directly to senior leadership or executive boards.</li></ul>Job Type: Full-timeWork Location: In person

Data Analytics Specialist (Executive Decision Support)

BLACKSTONE MACHINERY TRADING LLC

PROCUREMENT EXECUTIVE - https://bit.ly/PurchaseExecutiveCompany Overview:Techno Power is a leading provider of power generation solutions, specializing in diesel generators, automatic transfer switches (ATS), and turnkey electrical installations. With a reputation for technical excellence and customer satisfaction, we are expanding our team to meet growing market demand.Job Summary:We are looking for a highly motivated and detail-oriented Purchasing Executive to join our team. The ideal candidate will be responsible for managing and overseeing procurement of materials, components, and equipment required for the production and servicing of power generators. The Procurement executive must be familiar with Diesel Engine, spare parts and Electrical Accessories. The Procurement executive will work closely with suppliers, internal teams, and external stakeholders to ensure efficient and cost-effective procurement practices, ensuring that all required goods are delivered on time and within the budget.Key Responsibilities:Procurement Management<ul><li>Source and evaluate suppliers of materials, components, and parts for diesel power generators, ensuring high-quality standards</li><li>Negotiate pricing, terms, and delivery conditions with suppliers to achieve cost savings without compromising on quality</li><li>Create and process purchase orders, ensuring timely order fulfillment</li><li>Monitor stock levels and reorder materials as required to avoid production delays</li></ul>Supplier Relationship Management<ul><li>Develop and maintain strong relationships with suppliers, fostering a collaborative approach to ensure consistent supply chain performance</li><li>Regularly review and assess supplier performance, including delivery times, quality, and cost-effectiveness</li><li>Resolve any issues related to suppliers, including delays, quality concerns, and discrepancies in orders</li></ul>Inventory Management<ul><li>Track inventory usage, and update records accordingly to ensure efficient stock control</li></ul>Documentation and Compliance<ul><li>Maintain accurate records of all purchases, including contracts, purchase orders, invoices, and delivery receipts</li><li>Ensure compliance with company policies and relevant industry regulations, including safety and environmental standards</li></ul>Cost Optimization<ul><li>Monitor and analyze procurement data to identify opportunities for cost reduction and process improvement</li><li>Assist in forecasting demand for materials and planning for future purchasing needs.</li></ul>Collaboration<ul><li>Work with internal teams such as production, engineering, and quality control to ensure alignment between procurement activities and project requirements</li><li>Provide support in sourcing special materials or components for unique projects or requirements</li></ul>QUALIFICATIONS:<ul><li>Bachelor's degree in Business Administration, Supply Chain Management, or related field</li><li>Minimum of 3 years of experience in Purchasing, preferably in the power generation or in manufacturing industry</li><li>Must have experience with sourcing industrial parts, machinery, and technical components</li><li>Strong negotiation and communication skills</li><li>Excellent organizational and time-management abilities</li><li>Proficient in MS Office Suite (Excel, Word, Powerpoint) and ERP Systems</li><li>Knowledge of procurement best practices and market trends</li><li>Detail oriented with strong ability to manage multiple tasks and deadlines</li><li>Problem-solving mindset with the ability to make decisions under pressure</li><li>Strong teamwork and collaboration skills</li><li>Freshers in UAE with Home Country experience are welcome to apply!</li></ul>HOW TO APPLY:ONLINE APPLICATION FORM: https://forms.gle/tmNYWHP5cNivbjHX6EMAIL: jobs@technpower.comWHATSAPP: +971564468685WEBSITE: www.technopowergroup.com#PowerEnergyIndustry #PowerEnergy #MechanicalEngineers #ElectricalEngineers #AdministrativeJobs #OnsiteJobs #UAEJobs #KSAJobs #QatarJobs #Remotejobs #Remotefulltimejobs #UrgentHiring! #WeAreHiring! #UAEHiring #KSAHiring #QatarHiring #Egypthiring #TechnopowerGenerators #TechnopowerGroup #GeneratorIndustry #GeneratorPowerPay: AED3,000.00 - AED4,500.00 per monthWork Location: In person

Procurement Executive

Job Title: HR ExecutiveWe are seeking a proactive and results-driven HR Executive to manage and support the company's HR Operations and recruitment activities. The ideal candidate will be responsible for manage recruitment, HR operations, employee relations, payroll coordination, and general human resources functions.The ideal candidate will support the organization's HR activities while ensuring compliance with company policies and labor regulations.Key Responsibilities:<ul><li>Manage end-to-end recruitment processes for technical, operational, and administrative positions.</li><li>Prepare and post job advertisements on recruitment portals, social media platforms, and other sourcing channels.</li><li>Source candidates through job boards, databases, referrals, and professional networks.</li><li>Screen resumes and shortlist qualified candidates based on job requirements.</li><li>Conduct initial HR interviews and candidate assessments.</li><li>Coordinate and schedule interviews with hiring managers and department heads.</li><li>Maintain regular communication with candidates throughout the recruitment process.</li><li>Prepare employment offers and coordinate onboarding activities for new hires.</li><li>Maintain and update recruitment trackers, candidate databases, and hiring reports.</li><li>Maintain employee records, personnel files, and HR documentation.</li><li>Prepare employment contracts, letters, and other HR-related documents.</li><li>Monitor employee attendance, leave records, and probation evaluations.</li><li>Prepare and verify monthly payroll inputs, including attendance, overtime, leave, deductions, and allowances.</li><li>Manage employee benefits, leave balances, and end-of-service records.</li><li>Maintain confidentiality of employee information and HR records.</li><li>Support other HR activities and administrative tasks as assigned.</li></ul>Requirements:<ul><li>Bachelor's Degree in Human Resources, Business Administration, or a related field.</li><li>1-2 years of experience in recruitment and talent acquisition.</li><li>Fluency in English and Tagalog.</li><li>Strong knowledge of recruitment practices and sourcing techniques.</li><li>Experience using job portals and applicant tracking systems.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and time-management abilities.</li><li>Proficiency in Microsoft Office applications, particularly Excel.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

HR Executive

SOWPARNIKA DANCE AND MUSIC LEARNING 

We are looking for a talented person for our institution: * Social Media Marketing * Video Editing * Instagram &amp; Facebook Content Handling * Creative Reels &amp; Advertisement Making Experience preferred. Creative and responsible candidates can contact us. Join our growing institution team Contact us for more details You can also use a shorter attractive version: **Hiring Now!** We are looking for a creative Video Editor Social Media Marketing Executive Must know: * Reel editing * Instagram handling * Poster/design basics * Creative content ideas Interested candidates DM or contact us now. 0568301126Job Types: Full-time, PermanentPay: AED1,500.00 - AED1,750.00 per monthWork Location: In person

Job Title:**Receptionist, Social Media Manager & Content Creator

Sustainable Solution Project Management

Job Summary: Sanzen Developers is looking for a professional, organized, and customer-focused Receptionist to manage front desk operations and provide administrative support.Key Responsibilities:<ul><li>Welcome visitors and clients in a professional manner</li><li>Answer and direct incoming calls and emails</li><li>Handle meeting room bookings and visitor coordination</li><li>Maintain reception area and office presentation</li><li>Support administrative and coordination tasks</li><li>Manage incoming and outgoing courier/documents</li><li>Coordinate with internal departments when required</li></ul>Requirements:<ul><li>Previous experience as Receptionist or Front Desk Executive</li><li>Strong communication and interpersonal skills</li><li>Professional appearance and attitude</li><li>Good knowledge of MS Office and email communication</li><li>Ability to multitask and work under pressure</li><li>Real estate experience is an advantage</li><li>Immediate joiners preferred</li></ul>Location: Sharjah, UAEWork Location: In person

Front Desk Receptionist

Explore 27+ Executive assistant in Sharjah this June. Find roles across top companies and apply now to boost your career.