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executive assistant to ceo admin to chro

Bureau Veritas

<div><div>Job Description: Admin Assistant &amp; Logistic Coordinator
Reporting : Admin &amp; HR Manager
Admin Assistant Support
<ul><li>Assist in handling day-to-day office administrative activities.</li>
<li>Ensure proper filing and record management, both physical and electronic.</li>
</ul><ul><li>Support accommodation management, including inventory tracking and maintenance requests.</li>
<li>Coordinate pest control, housekeeping, and facility service providers.</li>
</ul><ul><li>Support onboarding activities for new employees.</li>
</ul>Logistic Coordinator :
<ul><li>Manage and coordinate the daily operations of a fleet of company owned and leased vehicles.</li>
<li>Maintain complete records of vehicle registrations, insurance policies, permits, inspections, and lease agreements.</li>
<li>Ensure timely renewal of vehicle registrations, insurance, Salik accounts, and regulatory permits.</li>
<li>Coordinate preventive maintenance, servicing, repairs, and breakdown support to minimize vehicle downtime.</li>
<li>Monitor vehicle tracking systems, fuel consumption, mileage, and driver performance.</li>
<li>Investigate vehicle accidents, damages, and traffic violations, and coordinate insurance claims.</li>
<li>Maintain records of traffic fines and ensure timely recovery or settlement as per company procedures.</li>
<li>Prepare monthly fleet utilization, maintenance, fuel consumption, and cost reports for management review.</li>
<li>Manage vehicle handover and return processes, ensuring proper documentation and condition reporting.</li></ul></div></div>

Admin Asst. & Logistic Coordinator

BURAQ AIRCONDITION CONT. & GEN. MAINT LLC

We are seeking a reliable and well‑organized HR cum Admin Executive ( Male) to support HR operations and administrative functions. The role requires strong coordination skills, attention to detail, and the ability to manage multiple tasks efficiently. UAE Driving License is preferred.Key HR Responsibilities<ul><li>HR Operations &mdash; Manage day‑to‑day HR activities and ensure compliance with UAE labour regulations.</li><li>Interview Scheduling &mdash; Arrange interview slots and coordinate with candidates and hiring teams.</li><li>Conduct Interviews &mdash; Support initial HR screening and document interview outcomes.</li><li>Onboarding &amp; Offboarding &mdash; Prepare joining formalities, induction, and exit procedures.</li><li>Employee Relations &mdash; Maintain positive workplace communication and support employee welfare.</li><li>Leave Management &mdash; Process leave requests, update records, and ensure accurate attendance tracking.</li><li>Payroll Assistance &mdash; Support monthly payroll preparation, timesheet verification, and salary documentation.</li><li>Employee Welfare &mdash; Assist in welfare initiatives and engagement activities.</li></ul>Key Admin Responsibilities<ul><li>Document Control &mdash; Maintain company documents, records, and filing systems.</li><li>Administrative Support &mdash; Handle office coordination, logistics, and general administrative duties.</li><li>Support to HR Manager / BDS &mdash; Assist in HR and business support tasks as required.</li><li>Office Logistics &mdash; Manage office supplies, procurement, and vendor coordination.</li><li>Travel &amp; Vehicle Coordination &mdash; Assist with travel bookings, vehicle movements, and related documentation.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.</li><li>2&ndash;4 years of HR/Admin experience in UAE.</li><li>Strong communication, coordination, and organizational skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>UAE Driving Licence preferred.</li><li>Ability to maintain confidentiality and handle multiple tasks professionally.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

HR cum Admin (Male)

The Makeover Corp

Admin Cum Office AssistantTre&yuml;sta Abu DhabiLocation: Abu Dhabi, UAEJob Type: Full-timeAbout UsTre&yuml;sta Abu Dhabi is part of the Tre&yuml;sta Real Estate brand, built on the belief that trust isn&rsquo;t just a value&mdash;it&rsquo;s our identity. Inspired by the Nordic word for &ldquo;trust,&rdquo; we combine integrity, transparency, and data-driven expertise to help clients buy, sell, and invest in real estate with confidence. Our mission is to make every property journey simple, enjoyable, and rewarding while delivering exceptional service and long-term relationships.About the RoleTre&yuml;sta Abu Dhabi is looking for a highly organized and proactive Admin Cum Office Assistant to support our daily office operations. The ideal candidate will ensure the office runs efficiently while assisting the management team with administrative tasks, documentation, communication, and coordination.Key Responsibilities<ul><li>Manage day-to-day office administration and operations.</li><li>Handle incoming calls and walk-in clients.</li><li>Maintain and organize company files, records, and documents.</li><li>Prepare reports, letters, contracts, and other business documents.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Coordinate with internal teams and external vendors.</li><li>Manage office supplies and ensure smooth office functioning.</li><li>Ensure confidentiality of company information and documents.</li></ul>Requirements<ul><li>Minimum 1 year of administrative or office assistant experience (real estate experience is an advantage).</li><li>Excellent communication skills in English.</li><li>Strong organizational and time management skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.</li><li>Ability to multitask and work in a fast-paced environment.</li><li>Professional appearance and positive attitude.</li><li>Immediate joiners will be preferred.</li></ul>Salary: Up to AED 4,000 per month (based on experience and qualifications).Pay: Up to AED4,000.00 per monthWork Location: In person

Admin Cum Office Assistant

ICEYE

<div><ul><li>Head of Marketing &amp; Communications, UAE</li><li>
Location: Abu Dhabi, United Arab Emirates</li><li>
Department: Marketing &amp; Communications</li><li>
Reports to: CEO, ICEYE Middle East (UAE), with dotted line to the Chief Marketing Officer</li><li>
Employment type: Permanent</li><li>
Workplace model: Hybrid &ndash; Abu Dhabi office</li><li>
Employment is subject to applicable security screening (incl. SUPO, where required)</li></ul><h2 class="jobSectionHeader">
Why this role matters</h2>
Lead ICEYE's marketing and communications function across the United Arab Emirates, building the sovereign ISR brand and go-to-market presence with defense, government, and strategic partners across the UAE. This is a senior, hands-on leadership role: you will set the local strategy, build the team and agency network, and act as the primary marketing and communications voice for ICEYE's UAE business, working in close partnership with the UAE CEO, the global CMO, and the wider Marketing &amp; Communications organization.<h2 class="jobSectionHeader">
Who We Are</h2>
ICEYE is the world leader in sovereign intelligence from space. We deliver persistent monitoring capabilities to detect and respond to changes in any location on Earth.
ICEYE owns the world&rsquo;s largest and most advanced SAR (synthetic aperture radar) satellite constellation. To our customers we provide intelligence with unmatched quality, latency and revisit times, in any weather, day or night. To governments who choose to operate their own constellation we provide this proven capability as a sovereign system.
ICEYE-built constellations serve customers in defence and intelligence, environmental monitoring, insurance and emergency management. We enable fast decisions that contribute to a safer future.
Founded and headquartered in Finland, ICEYE operates globally with over 1000 employees across Europe, North America, the Middle East, and Asia-Pacific.<h2 class="jobSectionHeader">
Your day-to-day responsibilities</h2><ul><li>
Own and lead the marketing and communications strategy for ICEYE UAE, aligning campaigns, brand positioning, and stakeholder engagement with national defense, security, and government priorities across the UAE.</li><li>
Build and lead the local marketing and communications function, managing agency and freelance partners today and mentoring team members as the function grows.</li><li>
Design and execute high-impact campaigns across PR, events, digital, social media, and thought leadership content that position ICEYE as the sovereign ISR partner of choice for UAE defense and government decision-makers.</li><li>
Localize global messaging for the UAE market, overseeing media relations, press office operations, executive communications, and local social media presence.</li><li>
Lead the planning and execution of strategic events, trade shows (e.g. IDEX, Dubai Airshow, World Defense Show), customer workshops, and high-level engagement visits to ensure a strong brand presence.</li><li>
Design a comprehensive communications strategy and build thought leadership positioning for ICEYE and its executives in the UAE.</li><li>
Develop localized sales enablement materials, briefings, and tools tailored to UAE defense, government, and intelligence audiences to support pipeline progression.</li><li>
Build and execute trade and channel co-marketing initiatives with local partners, integrators, and industry associations across in the UAE.</li><li>
Own the regional marketing budget, KPI reporting, and CRM/dashboard discipline, reporting outcomes to the UAE CEO and the global CMO.</li><li>
Coordinate cross-functionally with global marketing, regional sales, and external Public Affairs/Government Relations agencies to align communications with institutional engagement priorities.</li><li>
Act as a trusted advisor to the UAE CEO on brand, reputation, and stakeholder communications, and to the global CMO on regional market intelligence and narrative consistency.</li></ul><h2 class="jobSectionHeader">
What we're looking for</h2>
Must haves:<ul><li>
10+ years of marketing and/or communications experience in a B2G environment, including senior or leadership experience, with campaigns in defense, government, or the public sector &mdash; ideally in the UAE or wider GCC.</li><li>
Strong written and verbal communication skills, with fluency in business English; Arabic fluency strongly preferred.</li><li>
Demonstrated experience building or leading a marketing/communications function, including managing budgets, agencies, and, where applicable, direct reports.</li><li>
Track record of proactive, self-driven execution with measurable impact, strong conceptual skills, and comfort operating at both strategic and hands-on levels.</li><li>
Experience in trade and channel co-marketing, with the ability to build credibility with senior defense, government, and policy audiences.</li><li>
Proven ability to collaborate and influence across diverse stakeholders, including global marketing, regional sales, executive leadership, and external agency partners.</li><li>
Flexible, positive attitude with an entrepreneurial, hands-on drive, thriving in a fast-paced, agile growth environment.</li></ul>
Nice to haves:<ul><li>
Experience in marketing or PR engagement with UAE / GCC defense entities.</li><li>
Existing network among UAE/GCC defense, aerospace, and policy media.</li><li>
Experience working alongside Public Affairs or Government Relations agencies in the Gulf region.</li><li>
Knowledge of New Space, Earth observation, or synthetic aperture radar (SAR).</li><li>
Familiarity with UAE space-sector institutions (e.g. UAE Space Agency, MBRSC).</li></ul><h2 class="jobSectionHeader">
Application Process</h2><ul><li>
TA Screening (30 min)</li><li>
Hiring Manager Interview (60 min)</li><li>
Local CEO Interview (60 min)</li><li>
Task Presentation and discussion
</li><li>Security vetting to be completed before start, in sync with the Security team.</li></ul><h2 class="jobSectionHeader">
Working at ICEYE</h2>
At ICEYE, you'll join a diverse and highly engaged team united by the ambition to make the impossible possible. As a global scale-up, we combine speed and ambition with the opportunity to take real ownership from day one. Your growth, wellbeing, and success are a priority, with continuous professional development, training opportunities, and a culture where collaboration is how we win.<h2 class="jobSectionHeader">
How We Work (Our Values)</h2><ul><li>
Make impossible possible: We set ambitious goals and stay calm under pressure. We bring grit, optimism, and ownership when things get hard, and we keep moving until we find a way.</li><li>
Be curious: Go deep, ask questions, listen carefully, and think critically. Understand the &ldquo;why&rdquo; behind decisions.</li><li>
See the big picture: Stay close to what's happening across the company so you can make better decisions. Consider how your work affects others.</li><li>
Drive effective teamwork: Create psychological safety, invite different perspectives, and build inclusive teams. There are no bad questions.</li><li>
Act as one team: We win together. We match tasks to the right owner and stay agile as priorities shift.</li><li>
Have fun: What we do matters &mdash; and it should be enjoyable. Celebrate progress, take pride in results, and share the wins.</li></ul><h2 class="jobSectionHeader">
Benefits</h2>
Our benefits are designed to support your health and wellbeing, at work and beyond. We keep improving them based on employee feedback, and offerings vary by location. Talent Acquisition will confirm what applies for this role and location during the process.
Base salary range for this position is contingent on your experience and will be negotiated individually.<h2 class="jobSectionHeader">
Our Commitment to Diversity, Equity, and Inclusion</h2>
We want ICEYE to be a place where people can be themselves and do great work. Different backgrounds and perspectives make us stronger, which is why we work to create an environment where people feel included, respected, and able to speak up. Whatever your background, we want you to bring your authentic self to the table.
We're committed to fair, inclusive hiring and equal opportunity. Everyone is welcome to apply. If you need any adjustments or support during the recruitment process, tell us &mdash; we'll do our best to help.
Apply now to start your ICEYE journey, and help us continue to make the impossible possible together. Read more about ICEYE and working with us at iceye.com.</div>

Head of Marketing & Communications, UAE

Alkojak General Contracting

Job Title: Secretary &amp; Administrative Assistant Location: Abu Dhabi, UAE Employment Type: Full-TimeJoin Our Team!We are looking for a proactive, organized, and detail-oriented Secretary &amp; Administrative Assistant to support our Leasing and Accounts teams while providing executive-level administrative support to management.Requirements<ul><li>Preferred age: Below 30 years old.</li><li>Diploma or Bachelor's degree in Business Administration or a related field preferred.</li><li>Previous experience as a Secretary, Executive Assistant, or Administrative Assistant supporting senior executives.</li><li>Real estate experience is an advantage.</li><li>Excellent written and verbal communication skills in English; Arabic is an advantage.</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Excellent email correspondence, organizational, and multitasking skills.</li><li>Proactive, able to take initiative, and remain calm under pressure.</li><li>Professional, discreet, and customer-focused.</li></ul>Key Responsibilities<ul><li>Provide secretarial and administrative support to management, the Leasing team, and the Accounts team.</li><li>Manage executive calendars, meetings, appointments, and business correspondence.</li><li>Draft emails, letters, reports, and other business documents.</li><li>Assist with leasing documentation, accounts filing, invoices, and record keeping.</li><li>Maintain office files, company documents, and general office administration.</li><li>Coordinate with clients, tenants, suppliers, and service providers.</li><li>Support management with daily administrative tasks and follow up on pending matters.</li></ul>Pay: AED2,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Are you currently living in Abu dhabi?</li><li>Can you join immediately?</li><li>What is your age?</li></ul>Work Location: In person

Secretary/Administrative Assistant

Key Way Markets LTD

Ready to leave your mark on the future of finance? Join an innovative team that is changing the financial industry by creating new solutions for millions of people around the world. At NAGA, we are revolutionizing finance by making trading and investing accessible to everyone with advanced tools that give power to all.At NAGA you are joining more than just a fintech company. You become part of a vibrant, diverse community of visionaries and problem-solvers fueled by curiosity and collaboration. Here, your influence goes beyond existing products - you are actively shaping the future of finance. We have a start-up DNA and a corporate mindset. This means we are fast and flexible, like a start-up, but we are also committed to helping our people develop and thrive within our company. Thus, if you love a challenge, are passionate about making an impact and ready to grow alongside a dynamic, forward-thinking team, this is where you belong.Challenge yourself. Challenge the future. Join NAGA!We are currently seeking a HR &amp; Admin Assistant to join our talented team. Here, you will find the perfect environment to thrive, excel, and contribute to reshaping the financial landscape.Location: Abu Dhabi, UAE.Role purpose: The HR &amp; Admin Assistant provides administrative and operational support across the Human Resources and Administration functions, ensuring the efficient delivery of HR processes and smooth day-to-day office operations. The role supports recruitment, onboarding, employee records management, payroll administration, visa and work permit coordination, office administration, and employee engagement while maintaining compliance with ADGM regulations and company policies.Key Responsibilities:Human Resources<ul><li>Ensure compliance with ADGM employment regulations and internal policies.</li><li>Ensure confidentiality of employee information and company records</li><li>Support end-to-end recruitment, including interview scheduling and candidate coordination.</li><li>Assist with employee onboarding and offboarding processes.</li><li>Prepare employment contracts, HR letters, and other employee documentation.</li><li>Maintain accurate employee records and personnel files.</li><li>Coordinate employment visa and ADGM work permit applications.</li><li>Support medical insurance enrolment and renewals.</li><li>Assist with monthly payroll preparation by providing attendance, leave, and employee information.</li><li>Monitor employee attendance, leave records, and HR documentation.</li><li>Support employee engagement initiatives, team events, and HR projects.</li></ul>Administration<ul><li>Welcome visitors and manage reception duties when required.</li><li>Coordinate meetings, courier services, and office correspondence.</li><li>Maintain office supplies, pantry items, and stationery inventory.</li><li>Support day-to-day office administration and facility coordination.</li><li>Arrange office access cards and visitor access requests.</li><li>Coordinate office purchases and liaise with vendors and service providers.</li><li>Assist with company renewals, office documentation, and general administrative tasks.</li><li>Maintain organized filing systems for both electronic and physical records.</li><li>Work closely with Finance, Compliance, IT, Legal, and other departments on administrative and HR-related matters.</li></ul>Requirements:<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field, or a recognized HR certification (e.g., CIPD, SHRM, HRCI, CHRP, or CHRM) with relevant professional experience.</li><li>1&ndash;2 years of experience in Human Resources and Administration.</li><li>Knowledge of UAE Labour Law (ADGM Employment Regulations is an advantage).</li><li>Experience in recruitment, onboarding, employee records management, and HR administration.</li><li>Knowledge of UAE employment visa and work permit processes.</li><li>Excellent verbal and written communication skills in English; Arabic is an advantage.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>Experience using HRIS or HR management systems is an advantage.</li><li>Strong organizational and time management skills with excellent attention to detail.</li><li>Ability to handle confidential information with professionalism and integrity.</li><li>Proactive, self-motivated, and able to work independently as well as collaboratively within a team.</li><li>Strong multitasking and problem-solving skills with the ability to prioritize tasks in a fast-paced environment.</li><li>Excellent interpersonal skills and the ability to build positive working relationships across departments.</li></ul>Benefits: <ul><li>Global Career Evolution: Ready to grow fast and achieve your dreams? At our company, your passion and curiosity are the keys to unlocking exciting opportunities. Dive into a dynamic, international environment where innovative ideas and diverse perspectives drive success. Here, every project is a chance to create meaningful impact, expand your horizons, and shape the future. With the support of a global team, your hard work will propel you to new heights.</li><li>Skill Hyper-Growth: If you are eager to stay ahead and challenge the future, NAGA is the right place for you. With top-tier training, certifications, and cross-functional projects, you will gain the skills to lead and innovate. Our culture of continuous learning means you will never stop growing, and you will have endless opportunities to collaborate and share knowledge with others. Together, we turn bold ideas into realities that make a difference.</li><li>Connection &amp; Belonging: Belonging to a supportive, vibrant team makes all the difference. We believe that when people feel connected, they perform at their best. That is why we offer endless opportunities to build genuine relationships through exciting activities and shared experiences. With us, you are not just joining a team - you are becoming part of a diverse, empowering community where everyone lifts each other up and celebrates success together.</li><li>Reward &amp; Recognition: In a world that is always changing, we ensure you feel secure and appreciated. Along with a competitive salary that reflects your expertise, we offer performance bonuses to reward your accomplishments. Your dedication doesn&rsquo;t go unnoticed here - we celebrate your wins, big and small, and make sure you are always recognized for the value you bring to the team.</li></ul>Don&rsquo;t miss your chance to be part of something extraordinary. Let&rsquo;s meet and challenge the future together!Pay: AED4,000.00 per monthApplication Question(s):<ul><li>Do you have at least 1&ndash;2 years of experience in HR and administrative support?</li><li>Do you have experience with UAE Labour Law or ADGM Employment Regulations?</li><li>Do you have experience in payroll preparation or payroll administration?</li><li>What is your current notice period?</li><li>What are your salary expectations (AED/month)?</li></ul>Work Location: In person

HR & Admin Assistant

Worley

<div>About us
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.
 
 
Job Purpose &amp; Scope:
<ul><li>Ensuring HSSEQ goals, objectives and targets are met through personal leadership and involvement.
</li><li>Safe delivery and handover of the Project to the Owner, sustainably, safely, on time, within budget, ensuring that a quality product is produced that represents &lsquo;best value&rsquo; for the Owner and their Stakeholders.
</li><li>To provide Cost and Estimating management, leadership and support for all Project activities.
</li><li>Oversee Budget, Cost, Estimating, Progress Measurement and Forecasting activities of the EPC Contractor and ensure these are aligned to the overall Project objectives.
</li><li>Support the Project Controls Manager and provide functional support to the Project PMC and Owner&rsquo;s teams.
</li></ul>Principal Accountabilities:
<ul><li>Support office administration and facilities management
</li><li>Provide Personnel Administration &amp; Mobilization Support
</li><li>Arrange air tickets, hotel bookings, site accommodation, and transportation.
</li><li>Coordinate staff movements between HQ, site, and home country.
</li><li>Manage vehicle allocation, driver coordination, and transport schedules.
</li><li>Support emergency travel and mobilization requirements.
</li><li>Control logistics costs in line with approved budgets
</li><li>Maintain administrative records, correspondence logs, and filing systems.
</li><li>Support document controllers with transmittals, courier handling, and archiving.
</li><li>Manage incoming/outgoing letters, packages, and official communications.
</li><li>Ensure proper confidentiality and controlled access to sensitive documents.
</li><li>Maintain attendance, timesheets, and leave records for PMC personnel.
</li><li>Coordinate with project controls / HR for timesheet validation and payroll inputs.
</li><li>Track annual leave balances and support leave utilization planning.
</li><li>Issue reminders on contract end dates and leave encashment policies.
</li><li>Manage admin-related vendors (transport, catering, cleaning, accommodation).
</li><li>Support procurement with quotations, LPO follow-ups, and service contracts.
</li><li>Monitor vendor performance and service-level compliance.
</li><li>Process invoices related to admin services for finance verification.
</li><li>Support cost tracking for admin and logistics budgets.
</li><li>Verify invoices, receipts, and supporting documents before finance submission.
</li><li>Maintain petty cash records (if applicable).
</li><li>Act as focal point for administrative coordination with Client and contractors.
</li><li>Support Client audits, meetings, and visits (logistics and arrangements).
</li><li>Ensure alignment with Client administrative procedures and site rules.
</li><li>Ensure compliance with Company, Client, and regulatory requirements.
</li><li>Support internal and external audits (HR, HSE, ISO, Client audits).
</li><li>Maintain updated administrative procedures and trackers.
</li><li>Provide regular admin status reports to PMC management.
</li></ul><ul><li>A bachelor&rsquo;s degree in any discipline or equivalent from an accredited university with a minimum of 10+ years of relevant experience as administrator or similar role in Oil &amp; Gas or Petrochemical Projects including minimum five (5) years in GCC region.
</li><li>ADNOC Project Experience is require.
</li><li>Offshore project experience is required.
</li></ul>Moving forward together
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.
<div>And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div></div>

Senior Office Administrator

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