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executive assistant to ceo

Professional.me

<div>
 
 Position: Executive Assistant to CEO
 
 
 Location: Sharjah, UAE (onsite)
 
 
 Employment Type: Full-time
 
 
 Experience Level: Senior-level
 
 
 
 
 
 
 
 ⸻
 
 
 
 
 
 
 About the Client
 
 
 
 Our client is a forward‑thinking hospitality enterprise operating in the dynamic Sharjah market. With a strong emphasis on creating unmatched guest experiences, they blend modern service excellence with cultural authenticity to deliver memorable stays and events. Driven by innovation and sustainability, the company is rapidly expanding its team to support strategic leadership, enrich staff learning and growth, orchestrate distinctive experiences, enhance customer success, and advance environmental commitments.
 
 
 
 
 
 About the Role
 
 
 
 The Executive Assistant to the CEO is a pivotal, high-responsibility position within a dynamic hospitality organization headquartered in Sharjah. This role operates at the senior administrative level, providing comprehensive support to the Chief Executive Officer to ensure seamless daily operations and strategic execution. The position requires exceptional organizational acumen, discretion, and the ability to anticipate and address the needs of executive leadership in a fast-paced, service-oriented environment. The Executive Assistant will have a direct impact on the CEO&rsquo;s productivity, the efficiency of executive communications, and the overall effectiveness of the leadership team.
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Manage the CEO&rsquo;s complex calendar, including scheduling meetings, coordinating appointments, and prioritizing requests to maximize executive time and efficiency.
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 Serve as the primary point of contact between the CEO and internal/external stakeholders, handling sensitive communications with professionalism and confidentiality.
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 Prepare, review, and edit correspondence, reports, presentations, and other documents for executive meetings and board sessions, ensuring accuracy and alignment with organizational standards.
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 Organize and coordinate domestic and international travel arrangements, including itinerary planning, visa processing, accommodation bookings, and expense reconciliation.
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 Facilitate the smooth execution of executive meetings by preparing agendas, recording minutes, tracking action items, and following up on deliverables.
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 Support the CEO in project management tasks, including tracking deadlines, monitoring progress, and ensuring timely completion of strategic initiatives.
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 Conduct research, compile data, and provide analytical support for decision-making on hospitality industry trends, competitor analysis, and operational improvements.
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 Liaise with senior management, department heads, and external partners to foster effective communication and collaboration across the organization.
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 Maintain and organize confidential files, records, and documentation in compliance with company policies and data protection standards.
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 Proactively identify opportunities to improve administrative processes and implement best practices to enhance executive support functions.
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 </ul>
 
 
 
 
 
 Required Experience &amp; Skills
 
 
 <ul>
 <li>
 Minimum of 5 years&rsquo; experience as an Executive Assistant or in a senior administrative support role, preferably supporting C-suite executives in the hospitality or service industry.
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 Demonstrated expertise in managing complex calendars, travel logistics, and high-volume communications for senior leadership.
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 Exceptional written and verbal communication skills in English; proficiency in Arabic is highly advantageous for effective stakeholder engagement in the region.
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 Advanced proficiency with productivity tools such as Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), cloud-based collaboration platforms (e.g., Google Workspace), and virtual meeting software (Zoom, Microsoft Teams).
 </li>
 <li>
 Strong organizational and multitasking abilities, with a proven track record of managing competing priorities and meeting tight deadlines in a fast-paced environment.
 </li>
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 High level of discretion, integrity, and professionalism in handling confidential information and sensitive matters.
 </li>
 <li>
 Excellent interpersonal skills, with the ability to build relationships and communicate effectively with diverse stakeholders at all organizational levels.
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 Strong problem-solving skills, resourcefulness, and the ability to anticipate executive needs and proactively address challenges.
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 Experience in preparing executive-level presentations, reports, and board materials with attention to detail and accuracy.
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 <li>
 Familiarity with hospitality industry operations, terminology, and best practices is a significant asset.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Hospitality Management, or a related field is required; advanced certifications in executive support or office management are advantageous.
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 Professional training in project management, business communication, or office technology is desirable.
 </li>
 <li>
 Evidence of ongoing professional development in administrative or hospitality fields is valued.
 </li>
 </ul>
 
 
 
 
 
 Tools &amp; Technologies
 
 
 <ul>
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 Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
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 Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
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 Virtual meeting platforms (Zoom, Microsoft Teams, Google Meet)
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 Travel management and expense reporting tools (e.g., Concur, SAP, Expensify)
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 Document management systems and cloud storage solutions
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 CRM and hospitality management software (Opera, Salesforce, or similar)
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 Mobile productivity applications for on-the-go support
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 </ul>
 
 
 
 This Executive Assistant position offers the opportunity to work closely with the CEO of a leading hospitality company, playing a critical role in driving executive effectiveness and organizational success. The role provides exposure to high-level decision-making, strategic projects, and the dynamic environment of the hospitality industry, with significant opportunities for professional growth and development.
 
 
 
 
 
 
 
 By applying to this position, you are granting us permission to process your CV and keep your profile on file for consideration for this and future opportunities.
 
 
</div>

Executive Assistant to CEO

RM Staffing B.V.

Chief Operating Officer (COO) Position Overview We are seeking a Chief Operating Officer (COO) to oversee day to day administrative and operational functions of the business. Reporting directly to the CEO, the COO ensures the company executes its strategy efficiently, drives operational scalability, and maintains a high performance culture across all departments. Key Responsibilities Operational Leadership & Management <ul><li>Oversee Daily Operations: Direct and control all day to day activities across critical departments, including Operations, HR, IT, and other core business functions.</li><li>Process Optimization: Design, implement, and continuously monitor standardized procedures and workflows to maximize efficiency and productivity across the organization.</li><li>Risk Management: Identify, evaluate, and mitigate key operational risks to ensure compliance, business continuity, and organizational stability.</li></ul> Strategic Planning & Execution <ul><li>Strategy Implementation: Translate the CEO's long term vision and strategic goals into clear, actionable operational plans and departmental targets.</li><li>Performance Monitoring: Establish, track, and analyze key performance indicators (KPIs) and metrics, reporting performance insights to the CEO and recommending corrective actions.</li><li>Growth & Scalability: Lead initiatives that build the necessary infrastructure, technology, and organizational structure to support sustainable company growth.</li></ul> Financial & Resource Stewardship <ul><li>Budget Oversight: Collaborate with the CFO to manage the company's operating budget, controlling expenses and identifying opportunities to improve cost efficiency and profit margins.</li><li>Resource Allocation: Manage and allocate internal resources (personnel, technology, and capital) effectively to ensure all strategic projects and operations are fully supported.</li></ul> Talent & Culture Development <ul><li>Leadership Mentorship: Mentor and guide department heads and the senior leadership team, fostering a culture of accountability and continuous professional development.</li><li>Culture Champion: Act as a champion for the company's core values, ensuring the internal culture supports high performance and drives overall employee engagement and retention.</li></ul> Required Skills & Qualifications Experience & Executive Skills <ul><li>Experience: Minimum of 4+ years of progressive leadership experience.</li><li>Operational Expertise: Proven track record in scaling operations, driving organizational efficiency, and managing complex cross departmental functions.</li><li>Leadership: Demonstrated ability to mentor senior management, lead large teams, and foster a culture of accountability and high performance.</li><li>Process Knowledge: Expert knowledge of process improvement methodologies (e.g., Lean, Six Sigma) and strategic planning frameworks.</li></ul> Education & Certification <ul><li>Education: Bachelor's Degree in Business Administration, Operations Management, or a related field.</li><li>Relevant Certifications: Certifications in Executive Leadership, Strategic Management, or Process Improvement (e.g., Lean Six Sigma Black Belt) are highly beneficial.</li></ul> What We Offer <ul><li>Strategic Impact: Opportunity to directly influence and execute the company's core business strategy alongside the CEO and Board.</li><li>Executive Leadership: The chance to lead and mentor a high caliber team across all major operational units.</li><li>Collaborative Culture: A collaborative team culture focused on innovation and learning.</li><li>Flexibility: Remote working options.</li></ul>

Chief Operating Officer

TEKMEEN TECH CONTRACTING LLC

Job summary:The Personal Assistant provides high-level administrative and personal support to ensure the smooth running of daily operations and the efficient management of the executive&rsquo;s schedule, communications, and tasks. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key responsibilities:<ul><li>Manage and maintain schedules, appointments, and travel arrangements.</li><li>Handle correspondence, phone calls, and emails-responding on behalf of the executive when appropriate.</li><li>Organize meetings, prepare agendas, take minutes and follow up on action items.</li><li>Coordinate logistics for business and personal travel, events, and engagements.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Manage personal errands, reservations, and household or lifestyle tasks as needed.</li><li>Liaise with clients, staff, and external partners professionally.</li><li>Track expenses, prepare reimbursements, and assist with budgeting or financial records.</li><li>Anticipate the needs of the executive and proactively offer support.</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.</li><li>Ability to work independently and manage time effectively.</li><li>Flexibility to adapt to changing priorities and work outside normal hours when needed</li></ul>Education &amp; Experience:<ul><li>Bachelor&rsquo;s degree preferred (or equivalent work experience).</li><li>Minimum 2 to 5 years of relevant experience in administrative or executive support.</li><li>Female candidates are preferred</li></ul>Job Type: Full-time

Personal Assistant

DOLPHINbyAMI

<div>
 
 AL MUQARRAM INDUSTRY, U.A.E. based manufacturer with over 25 years of expertise, specializes in Sealants, Tapes &amp; Aerosols for the construction industry in the Middle East &amp; Africa. Being at the forefront of innovation in various verticals, has helped us solidify our brands across 35 countries in the MEA region. The foundation of AL MUQARRAM INDUSTRY is built on the trust, goodwill and loyalty of our customers, partners and suppliers who believe in us and are associated with our business through long term relationships, since last two decades. We are dedicated to being a reliable partner for our customers, suppliers, and employees by delivering innovative solutions in sealing, bonding, maintenance, and decoration. Our Vision is to BUILD TRUST and reliability through our brand by delivering high-quality products &amp; solutions that meet global standards.
 
 
 
 Profile
 
 
 
 The Export Executive Assistant provides high-level administrative and operational support to the Export Department. This role involves coordinating international shipments, preparing export documentation, and ensuring compliance with global trade regulations.
 
 
 
 Export Executive Assistant-Emirati
 
 
 <ul>
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 Provide administrative and operational support to the Export executive.
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 Prepare, review, and manage export documentation, including invoices, packing lists, shipping instructions, and certificates of origin.
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 Coordinate logistics and shipments with freight forwarders
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 Ensure compliance with export laws, trade regulations, and company policies.
 </li>
 <li>
 Maintain accurate records of all export activities and documentation for audit purposes.
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 Assist in managing export orders and monitoring delivery schedules.
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 <li>
 Support financial processes related to exports, including payment follow-ups and documentation for letters of credit.
 </li>
 <li>
 Prepare reports and summaries for management review.
 </li>
 </ul>
 
 
 We offer
 
 
 
 We offer a competitive remuneration package within an international, dynamic environment.
 
 
 
 
</div>

Export Executive Assistant-Emirati

Nodal Trading FZE

Join our dynamic building material trading company based in Sharjah. We are seeking a motivated and knowledgeable Sales Assistant to join our team, starting in January 2026. This is an excellent opportunity for someone with experience in the UAE's building materials sector who is ready to contribute to a high-performing sales team.Key ResponsibilitiesThe successful candidate will work closely and collaboratively with an existing Senior Sales Executive, focusing on team-based sales goals and client relationship management. Your main responsibilities will include:<ul><li>Sales Support: Actively assisting the Senior Sales Executive in all stages of the sales process.</li><li>Client Communication: Serving as a crucial point of contact for clients, answering inquiries, and ensuring a high level of customer satisfaction.</li><li>Market Knowledge: Maintaining up-to-date knowledge of our products and pricing, as well as general market trends in the UAE building materials industry.</li><li>Teamwork: Working seamlessly as a team to meet sales targets and support the overall commercial strategy of the company.</li></ul>Requirements<ul><li>Experience/Knowledge: Proven experience or strong knowledge of building materials and the construction sector within the UAE.</li><li>Valid Driving License: Must possess a valid UAE driving license.</li><li>Availability: Must be available and open to start working in January 2026.</li><li>Language Skills: Excellent verbal and written communication skills in English (proficiency in Arabic is a plus).</li><li>Personal Attributes: Highly organized, proactive, a strong team player, and goal-oriented.</li></ul>Job Types: Full-time, Permanent, FresherPay: AED2,500.00 - AED3,500.00 per monthWork Location: On the road

Sales Assistant - Building Materials (Sharjah)

Al Khayyal Group Trading & Investment

Job OverviewThe Internal Auditor provides independent, objective assurance on the effectiveness of internal controls, procedures, and governance across all business units. The role evaluates operational efficiency, financial integrity, compliance, and risk exposure. Reports directly to the CEO to ensure full independence and transparency.Key Responsibilities<ul><li>Audit internal procedures, workflows, authorizations, and control points across all departments.</li><li>Evaluate compliance with company policies, UAE regulations, and governance standards.</li><li>Conduct operational, financial, HR, procurement, property management, and facilities audits.</li><li>Identify control gaps, inefficiencies, and risks; propose corrective actions.</li><li>Review documentation, approvals, financial flows, contracts, and system records.</li><li>Conduct surprise checks, site visits, and process-level audits.</li><li>Assess segregation of duties, system access rights, and misuse of authority.</li><li>Prepare detailed audit reports with findings, evidence summaries, and recommendations.</li><li>Follow up on implementation of corrective actions with department heads.</li><li>Support the CEO in strengthening governance, transparency, and accountability.</li><li>Develop annual audit plans based on risk assessment.</li><li>Maintain confidentiality and independence in all assessments.</li></ul>Job Type: Full-timePay: AED5,500.00 - AED8,500.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you experienced in auditing internal procedures across multiple departments?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Internal Audit: 5 years (Required)</li></ul>License/Certification:<ul><li>CIA / CPA / ACCA / CISA (Required)</li></ul>Location:<ul><li>Sharjah (Preferred)</li></ul>Willingness to travel:<ul><li>50% (Preferred)</li></ul>

Internal Auditor

Hiyam Ayesh Medical Center

Female dental assistant Nurse with MOH (Dental Assistant/Registered Nurse) required for a reputable medical center in sharjah .only Nurses with dental experience to apply .MOH should be registered nurse or dental assistant.Job Type: Full-timePay: AED4,400.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Do you have your own visa</li></ul>Education:<ul><li>Diploma (Preferred)</li></ul>License/Certification:<ul><li>MOH dental Assistant or Registered Nurse (Required)</li></ul>

Female Dental Assistant

Explore 644+ Executive assistant to ceo in Sharjah this December. Find roles across top companies and apply now to boost your career.