executive assistant

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executive assistant to chief executive officer

Confidential

<div>
 
 
 Role Overview:
 
 
 
 
 
 
 The ideal candidate will thrive in a fast-paced, high-pressure environment and demonstrate strong composure while supporting senior leadership at the highest level of the organization. This role requires proven experience in managing complex administrative responsibilities, ensuring smooth day-to-day operations, and handling sensitive matters with the utmost discretion. The successful candidate will be highly detail-oriented, proactive, and a creative problem solver.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Manage and control daily workflow and priorities.
 </li>
 <li>
 Coordinate and handle all leadership-related logistics.
 </li>
 <li>
 Act as a point of contact with internal and external stakeholders.
 </li>
 <li>
 Provide comprehensive administrative support to senior management.
 </li>
 <li>
 Perform additional duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience.
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, etc.).
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Excellent time management with the ability to prioritize and meet deadlines.
 </li>
 <li>
 High level of discretion and ability to handle confidential information.
 </li>
 <li>
 Tagalog is a strong advantage.
 </li>
 </ul>
 
 
</div>

Executive Assistant to Chief Executive Officer

Genius HRTech Limited

<div>
 
 The ideal candidate for this position will excel if they can keep their calm in a high pressure environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail oriented and a creative problem solver.
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Control workflow
 </li>
 <li>
 Handle all logistics CEO related Interact with leadership, internally and externally
 </li>
 <li>
 Other duties as assigned
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
 </li>
 <li>
 Communication skills, written/verbal
 </li>
 <li>
 Ability to prioritize and meet deadlines Keep information confidential
 </li>
 <li>
 6-7 years of experience
 </li>
 <li>
 stability is mandatory
 </li>
 </ul>
</div>

Tiro International

<div>
 
 Our client &ndash; operating in the
 
 FMCG sector
 
 is looking for a Chief Technology Officer.
 
 
 
 
 
 
 The role will be
 
 physically located in Kuala Lumpur &ndash; Malaysia.
 
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 Responsible for architecting and delivering the Group&rsquo;s end-to-end digital evolution across global trading, refinery, manufacturing, supply chain, warehousing, and distribution operations.
 
 
 
 
 
 
 This role is created to reposition the Group from a traditional integrated commodity and FMCG player into a technology-empowered, data-intelligent and globally synchronized enterprise.
 
 
 
 
 
 
 
 
 Primary responsibilities include:
 
 
 
 
 Enterprise Digital Transformation Leadership
 
 
 <ul>
 <li>
 Design and execute a bold 5-year Digital &amp; Technology Transformation Blueprint.
 </li>
 <li>
 Lead the enterprise-wide modernization of legacy systems into integrated, scalable digital platforms while progressively embedding AI capabilities into core daily operations.
 </li>
 <li>
 Re-architect technology to support global expansion and potential new market expansion using new cloud-based technology with a global control tower dashboard for senior leadership based in HQ.
 </li>
 <li>
 Drive digitization across trading, manufacturing, and logistics operations.
 </li>
 <li>
 Transform IT from a support function into a strategic growth engine.
 </li>
 </ul>
 
 
 
 
 
 Global ERP &amp; Systems Harmonization
 
 
 <ul>
 <li>
 Lead proven, large-scale ERP deployments across multi-country operations.
 </li>
 <li>
 Standardize global business processes across:
 </li>
 <li>
 Trading &amp; commodity risk management
 </li>
 <li>
 Manufacturing &amp; production planning
 </li>
 <li>
 Inventory &amp; warehouse management
 </li>
 <li>
 Supply chain &amp; distribution
 </li>
 <li>
 Finance &amp; consolidation
 </li>
 <li>
 Distribution system and sales force automation for FMCG
 </li>
 <li>
 Build a single source of truth data platform across the Group.
 </li>
 <li>
 Implement global data governance and reporting architecture.
 </li>
 <li>
 Lead development of business dashboards for monitoring and tracking financial and operational KPIs.
 </li>
 <li>
 Reduce system fragmentation and manual reconciliation risks, replacing them with AI workflow orchestration solutions.
 </li>
 </ul>
 
 
 
 
 
 Technology-Enabled Trading &amp; Risk Excellence
 
 
 <ul>
 <li>
 Digitally enhance commodity trading platforms with:
 </li>
 <li>
 Real-time analytics
 </li>
 <li>
 Risk management dashboards
 </li>
 <li>
 Exposure visibility
 </li>
 <li>
 Margin intelligence tools
 </li>
 <li>
 Strengthen controls and governance to mitigate trading and compliance risks.
 </li>
 <li>
 Integrate finance, trading and supply chain data for unified visibility.
 </li>
 </ul>
 
 
 
 
 
 AI, Data &amp; Advanced Analytics Strategy
 
 
 <ul>
 <li>
 Establish a Group-wide enterprise data architecture.
 </li>
 <li>
 Build advanced analytics capabilities across:
 </li>
 <li>
 Demand forecasting
 </li>
 <li>
 Procurement optimization
 </li>
 <li>
 Production efficiency
 </li>
 <li>
 Commodity pricing insights
 </li>
 <li>
 Drive AI adoption responsibly and strategically.
 </li>
 <li>
 Elevate executive decision-making through real-time dashboards.
 </li>
 <li>
 Champion adoption of an AI-first mindset across all business units.
 </li>
 </ul>
 
 
 
 
 
 Strategic Budgeting
 
 
 <ul>
 <li>
 Own and optimize global technology CAPEX and OPEX budgets.
 </li>
 <li>
 Develop disciplined ROI-driven investment frameworks.
 </li>
 <li>
 Prioritize digital investments aligned with business growth.
 </li>
 <li>
 Lead vendor strategy, contract negotiation and platform rationalization.
 </li>
 <li>
 Ensure every technology initiative delivers measurable value.
 </li>
 </ul>
 
 
 
 
 
 Cybersecurity &amp; Enterprise Risk Governance
 
 
 <ul>
 <li>
 Build a resilient cybersecurity framework across global operations.
 </li>
 <li>
 Strengthen disaster recovery and business continuity planning.
 </li>
 <li>
 Protect trading, financial and operational data integrity.
 </li>
 <li>
 Implement global compliance and regulatory frameworks.
 </li>
 <li>
 Conduct regular risk maturity assessments and audits.
 </li>
 <li>
 Prepare and operationalize IT Delegation of Authority for enhanced governance.
 </li>
 </ul>
 
 
 
 
 
 Executive &amp; Board-Level Leadership
 
 
 <ul>
 <li>
 Serve as a strategic advisor to the Board on digital opportunities.
 </li>
 <li>
 Translate technology transformation into shareholder value.
 </li>
 <li>
 Partner with regional CEOs and senior leadership team.
 </li>
 <li>
 Influence digital culture across all geographies.
 </li>
 </ul>
 
 
 
 
 
 Global Team Building &amp; Organizational Design
 
 
 <ul>
 <li>
 Build a high-caliber, future-ready technology organization.
 </li>
 <li>
 Develop strong regional technology leadership bench strength.
 </li>
 <li>
 Introduce performance metrics aligned to business outcomes.
 </li>
 <li>
 Foster a culture of innovation, accountability and execution excellence.
 </li>
 <li>
 Attract global talent capable of operating in multi-country environments.
 </li>
 </ul>
 
 
 
 
 
 Role Requirements:
 
 
 <ul>
 <li>
 15&ndash;20+ years of progressive technology leadership experience, including at least 8&ndash;10 years in executive roles such as IT Director, CIO or CTO.
 </li>
 <li>
 Proven experience leading multi-country ERP implementations across trading, manufacturing, supply chain, warehousing, and distribution environments.
 </li>
 <li>
 Demonstrated success in enterprise-wide digital transformation.
 </li>
 <li>
 Experience in AI and data strategy deployment.
 </li>
 <li>
 Executive gravitas and Board-level influence.
 </li>
 <li>
 Proven ability to build and lead high-performing global teams.
 </li>
 <li>
 Experience operating in emerging markets and complex, multi-entity organizations is highly desirable.
 </li>
 <li>
 Relevant professional certifications in ERP platforms (e.g., SAP, Oracle, Microsoft Dynamics), enterprise architecture, cybersecurity governance, project management, and cloud technologies are strongly preferred.
 </li>
 <li>
 Executive education in digital strategy, Industry 4.0, or corporate governance would further strengthen the profile.
 </li>
 </ul>
 
 
 
 
 
 What's on offer:
 
 
 <ul>
 <li>
 Monthly Salary: USD 9,000 - 9,500/- p.m. (Basic+Housing+Transporatation)
 </li>
 <li>
 Education allowance for children
 </li>
 <li>
 Family medical insurance
 </li>
 <li>
 Family air-tickets
 </li>
 <li>
 Annual Performance Bonus
 </li>
 </ul>
</div>

Chief Technology Officer

Trivium Group

<div>
 
 
 
 Job Description
 
 
 
 
 Life Manager / Founder's Right Hand
 
 
 
 
 Location: Miami (Primary) | UK (Grimsby) travel required
 
 Work Model: In-person, high-touch support
 
 Employment: Full-time
 
 Compensation: $60,000-$70,000 + performance bonus + relocation support
 
 
 
 
 About the Employer
 
 
 
 Cameron England is a founder and operator in the marketing and consulting space, leading a fast-moving, systems-driven business supporting online companies globally. The environment is entrepreneurial, performance-oriented, and execution-focused.
 
 
 This role is designed to function as an extension of the founder &mdash; someone who removes friction, owns execution, and ensures both personal and business operations run seamlessly.
 
 
 The Role
 
 
 
 
 We are hiring a high-ownership Life Manager to act as the founder's right hand across business, personal, and operational domains.
 
 
 This is not a traditional Executive Assistant role. The person in this position will operate as a trusted operator &mdash; managing logistics, building systems, coordinating people and vendors, and proactively driving execution without needing direction.
 
 
 Success in this role means the founder's time is fully protected, operations run smoothly, and nothing falls through the cracks.
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Operational Support
 
 
 
 <ul>
 <li>
 Own calendar, scheduling, and time optimization
 </li>
 <li>
 Manage inbox and communications follow-through
 </li>
 <li>
 Prepare meetings, agendas, and briefing notes
 </li>
 <li>
 Coordinate stakeholders, contractors, and vendors
 </li>
 <li>
 Track projects and ensure execution and completion
 </li>
 <li>
 Implement systems to manage tasks and priorities (Notion-based tracking)
 </li>
 </ul>
 
 Travel &amp; Logistics
 
 
 
 <ul>
 <li>
 Plan and manage domestic and international travel
 </li>
 <li>
 Handle full travel logistics, bookings, and advance setup
 </li>
 <li>
 Accompany the founder when needed and manage on-site coordination
 </li>
 </ul>
 
 Personal &amp; Lifestyle Operations
 
 
 
 <ul>
 <li>
 Coordinate personal staff (chef, cleaners, hairdresser, etc.)
 </li>
 <li>
 Manage appointments, errands, and personal logistics
 </li>
 <li>
 Oversee household operations, maintenance, and vendors
 </li>
 <li>
 Ensure the home environment is organized and operational at all times
 </li>
 </ul>
 
 Events &amp; Projects
 
 
 
 <ul>
 <li>
 Own event coordination from planning through execution
 </li>
 <li>
 Manage logistics, vendors, and on-site delivery
 </li>
 <li>
 Ensure seamless execution and post-event follow-through
 </li>
 </ul>
 
 Financial &amp; Administrative Oversight
 
 
 
 <ul>
 <li>
 Manage expenses, reimbursements, and documentation
 </li>
 <li>
 Implement monthly financial audit processes
 </li>
 <li>
 Track personal and business accounts and flag anomalies
 </li>
 <li>
 Connect and manage banking/investment tracking systems
 </li>
 </ul>
 
 Systems &amp; Execution
 
 
 
 <ul>
 <li>
 Build and maintain a follow-through system ensuring nothing is missed
 </li>
 <li>
 Implement workflows that reduce manual involvement for the founder
 </li>
 <li>
 Take ownership of recurring responsibilities and optimize processes over time
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 5+ years in a high-level Executive Assistant, Life Manager, Chief of Staff, or private support role
 </li>
 <li>
 Experience supporting founders, entrepreneurs, or high-net-worth individuals
 </li>
 <li>
 Background in fast-paced, operationally complex environments
 </li>
 </ul>
 
 Core Traits
 
 
 
 <ul>
 <li>
 Extreme ownership and accountability
 </li>
 <li>
 Proactive, autonomous, and execution-driven
 </li>
 <li>
 Highly organized and detail-oriented
 </li>
 <li>
 Resourceful and decisive
 </li>
 <li>
 Discreet, loyal, and trustworthy
 </li>
 <li>
 Comfortable operating across both personal and business domains
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Calendar, travel, and operational management expertise
 </li>
 <li>
 Strong project execution and follow-through
 </li>
 <li>
 Vendor and stakeholder coordination
 </li>
 <li>
 Financial organization and administrative oversight
 </li>
 <li>
 Systems mindset and process improvement capability
 </li>
 </ul>
 
 Tools &amp; Systems
 
 
 
 <ul>
 <li>
 G-Suite
 </li>
 <li>
 Notion
 </li>
 <li>
 Monday.com or similar workflow tools
 </li>
 <li>
 Event coordination platforms (bonus)
 </li>
 <li>
 Content coordination experience (bonus)
 </li>
 </ul>
 
 Work Style &amp; Expectations
 
 
 
 <ul>
 <li>
 In-person, high-touch support role
 </li>
 <li>
 Flexible schedule across time zones
 </li>
 <li>
 Availability during travel and critical periods
 </li>
 <li>
 High level of discretion and confidentiality required
 </li>
 <li>
 Ability to operate independently without supervision
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Salary: $60K-$70K
 </li>
 </ul>
 <ul>
 <li>
 Performance bonus tied to efficiency and cost savings
 </li>
 <li>
 Health benefits
 </li>
 <li>
 PTO
 </li>
 <li>
 Relocation and housing support
 </li>
 <li>
 Lifestyle and wellness perks
 </li>
 </ul>
</div>

Personal Assistant to CEO

Sensia Consulting

Job description:OverviewI am looking for a high-level Executive Assistant / Chief of Staff to act as my right hand across both business and personal matters.The objective is simple: Ensure everything runs smoothly, efficiently, and proactively &mdash; without requiring my constant involvement.This is not a traditional assistant role. You will operate at the intersection of operations, strategy, execution, and personal organization, with a high level of trust and autonomy.Key ResponsibilitiesBusiness Operations &amp; Coordination<ul><li>Oversee and follow up on multiple companies and international teams</li><li>Coordinate across teams (Europe, UAE, USA, Hong Kong)</li><li>Ensure execution, accountability, and deadlines are met</li><li>Build and maintain clear reporting systems (operations, performance, finance)</li><li>Support structuring and optimization of business processes</li><li>Assist in administrative management, invoicing, and operations</li></ul>Executive &amp; Personal Management<ul><li>Full management of my calendar (business &amp; personal)</li><li>Strategic prioritization of time and commitments</li><li>Email management and prioritization</li><li>Travel planning (multi-country, high standards, seamless execution)</li><li>Anticipate needs and remove friction from my daily life</li></ul>Personal Branding &amp; Social Media<ul><li>Manage and grow my presence on Instagram and LinkedIn</li><li>Develop and execute content strategy</li><li>Plan, coordinate, and publish content</li><li>Work with external creatives if needed</li></ul>Personal &amp; Lifestyle OperationsYou will ensure a seamless and well-orchestrated personal environment, including:<ul><li>Booking restaurants, events, and experiences</li><li>Coordinating drivers, services, and external providers</li><li>Managing personal projects (e.g. real estate follow-up, key handovers)</li><li>Organizing gifts and special requests (clients, partners, personal)</li><li>Handling ad hoc requests with speed and precision</li></ul>This is not about isolated tasks &mdash; but about delivering a smooth, proactive, and high-standard lifestyle management experience.Systems &amp; Organization<ul><li>Build and implement systems (Notion, CRM, internal tools)</li><li>Structure workflows and processes</li><li>Continuously optimize organization and efficiency</li></ul>Recruitment &amp; Team Follow-up<ul><li>Assist in recruiting key profiles</li><li>Ensure teams are aligned and accountable</li><li>Maintain a high level of operational clarity</li></ul>Profile<ul><li>Exceptional organizational and execution skills</li><li>Highly responsive and reliable</li><li>Autonomous, proactive, and solution-oriented</li><li>Strong business understanding</li><li>Comfortable in fast-paced, international environments</li><li>Excellent communication skills (written &amp; verbal)</li><li>Ability to handle multiple priorities without losing quality</li></ul>PositioningYou are expected to:<ul><li>Be proactive and anticipate needs</li><li>Execute with precision</li><li>Understand context without overstepping</li><li>Act as a true right hand, with intelligence and discretion</li></ul>Confidentiality<ul><li>Access to sensitive information (emails, accounts, operations)</li><li>Absolute discretion required</li><li>NDA mandatory</li></ul>Working Conditions<ul><li>Fully remote with occasional travel</li><li>Work across multiple time zones (Europe, UAE, USA, Asia)</li><li>Flexible schedule</li><li>High availability required (including weekends when needed)</li><li>Strong responsiveness expected</li></ul>Compensation<ul><li>Salary: &euro;3,000 / month</li><li>Performance-based bonus</li><li>Strong growth potential into a long-term strategic role</li></ul>Hiring Process<ul><li>Initial screening</li><li>Practical test</li><li>1-month trial period</li></ul>Success Criteria (First 3 Months)Success in this role means:<ul><li>I no longer need to manage or follow up with teams directly</li><li>Operations run smoothly and are well-structured</li><li>My schedule is fully optimized at all times</li><li>My personal and business environments are seamlessly managed</li><li>My personal branding is consistently executed</li></ul>ApplicationPlease include:<ul><li>CV</li><li>Short introduction (experience + why this role fits you)</li><li>Concrete examples of similar responsibilities you&rsquo;ve handled</li></ul>This role is designed for a highly capable, discreet, and ambitious individual who wants to operate at a high level and grow into a key strategic position.Work Location: RemotePay: AED12,000.00 - AED14,000.00 per monthApplication Question(s):<ul><li>As part of your application, please complete the following task:</li></ul>You are my Executive Assistant.I have:<ul><li>3 businesses operating in different countries</li></ul><ul><li>15+ ongoing conversations (clients, partners, team members)</li></ul><ul><li>A trip planned between Dubai, Paris, and New York next week</li></ul><ul><li>50+ unread emails</li></ul><ul><li>No structured calendar</li></ul>Your task:In a maximum of 1&ndash;2 pages, explain:1. How you would organize and take control of this situation in the first 48 hours2. The tools and systems you would implement3. How you would prioritize tasks4. How you would ensure nothing is missed5. How you would communicate with me and the teamsBe clear, structured, and practical.We are not looking for theory &mdash; only actionable thinking.Please share the assessment via email to hr@sensia-ventures.comWork Location: Remote

Executive Assistant / Chief of Staff (Personal & Business) (Female only)

Zafify

<div>
 
 
 About the Role
 
 
 
 
 
 
 
 
 
 The Executive Assistant will provide high-level administrative support to the executive team, ensuring smooth operations and effective communication across departments.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Manage executive schedules and coordinate meetings.
 </li>
 <li>
 Prepare and edit correspondence, reports, and presentations.
 </li>
 <li>
 Handle confidential information with discretion.
 </li>
 <li>
 Assist in project management and follow up on key initiatives.
 </li>
 <li>
 Act as a liaison between executives and internal/external stakeholders.
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or related field.
 </li>
 </ul>
 
 
 
 
 
 
 
 Required Skills
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Proven experience as an executive assistant or in other administrative roles.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Strong written and verbal communication abilities.
 </li>
 <li>
 Proficiency in MS Office Suite and other relevant software.
 </li>
 </ul>
 
 
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Experience in the tech industry.
 </li>
 <li>
 Familiarity with project management tools.
 </li>
 </ul>
</div>

Executive Assistant

CoinW

<div>
 
 We are looking for a highly organized and proactive
 
 Executive Assistant
 
 to support our leadership team. If you're fluent in Chinese and English, detail-oriented, and thrive in a fast-paced environment, we want to hear from you.
 
 
 
 
 
 Role: Executive Assistant
 
 
 Location: Dubai
 
 
 Language Requirement: Must speak fluent Chinese and English
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage executive calendars, scheduling and travel arrangements
 </li>
 <li>
 Coordinate meetings and prepare agendas, minutes and follow-ups
 </li>
 <li>
 Handle confidential correspondence and documents
 </li>
 <li>
 Act as a bridge between Chinese-speaking stakeholders and global teams
 </li>
 <li>
 Assist with basic HR and admin tasks as needed
 </li>
 <li>
 Support with translation and interpretation
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 <ul>
 <li>
 3+ years of experience as an Executive Assistant or similar role
 </li>
 <li>
 Fluent in Chinese and English &ndash; written and spoken
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Ability to work independently and handle multiple priorities
 </li>
 </ul>
 
 
 
 
 Nice to have:
 
 <ul>
 <li>
 Experience in Web3 / crypto / fintech industry
 </li>
 <li>
 Experience supporting C-level executives
 </li>
 </ul>
 
 
</div>

Executive Assistant (Must be Chinese Speaker)

Explore 1512+ Executive assistant to chief executive officer in Dubai this May. Find roles across top companies and apply now to boost your career.

1512 executive assistant to chief executive officer jobs In Dubai

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Chief Technology Officer

Personal Assistant to CEO

Executive Assistant / Chief of Staff (Personal & Business) (Female only)

Executive Assistant

Executive Assistant (Must be Chinese Speaker)