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VOLUME CAFE

Job Description &ndash; Executive SecretaryPosition Title: Executive Secretary Department: Administration / Executive Office Reports To: Managing DirectorJob SummaryThe Executive Secretary provides high-level administrative support to senior executives by managing schedules, handling correspondence, preparing reports, and coordinating meetings. The role requires discretion, professionalism, and excellent organizational skills to ensure the smooth functioning of executive operations.Key Responsibilities<ul><li>Manage the executive&rsquo;s daily calendar, schedule appointments, and organize meetings.</li><li>Prepare agendas, take minutes, and follow up on action points from meetings.</li><li>Draft, review, and manage correspondence, reports, and presentations.</li><li>Handle confidential documents and maintain a high level of discretion.</li><li>Screen phone calls, emails, and inquiries, and prioritize responses as required.</li><li>Coordinate travel arrangements, visas, hotel bookings, and itineraries.</li><li>Maintain filing systems (electronic and paper-based) for easy access and reference.</li><li>Liaise with internal departments and external stakeholders on behalf of the executive.</li><li>Track deadlines, tasks, and projects to ensure timely completion.</li><li>Support the executive in day-to-day administrative and operational tasks.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or related field.</li><li>Proven experience as an Executive Secretary, Personal Assistant, or similar role.</li><li>Excellent communication skills (written and verbal).</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Professional appearance, discretion, and integrity.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>Strong interpersonal skills with a proactive and flexible attitude.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>How many years of experience do you have as an executive secretary?</li><li>Current and expected salary?</li><li>Are you available to join immediately or any notice period?</li></ul>

Executive Secretary

Insite Finance

<div>
 
 
 
 Managing Director, Creative Operations - Doha
 
 
 
 
 
 
 
 An international creative group with a global presence is establishing a new hub in Doha to support its increasing portfolio of work and high-profile events across the region. We are seeking an inspiring Managing Director, Creative Operations to lead this office, overseeing operations, production delivery, and client engagement. This role combines commercial leadership with creative vision, managing a &pound;15m-turnover entity to deliver brand-defining experiences and events for some of the world's most influential clients.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
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 Strategic Leadership:
 
 Establish and lead the Doha office as a central base for regional operations, ensuring alignment with global strategy and group objectives.
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 Operational Oversight:
 
 Take full P&amp;L responsibility for the entity, managing budgets, forecasting, and commercial performance.
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 Creative &amp; Production Management:
 
 Oversee the planning and delivery of large-scale, high-profile events and creative productions, ensuring innovative and world-class execution.
 </li>
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 Client &amp; Stakeholder Engagement:
 
 Build trusted relationships with sovereign wealth groups, family offices, luxury brands, and global artists, acting as a senior point of contact.
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 Creative Direction:
 
 Work alongside international creative teams to integrate visionary ideas with operational excellence.
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 Team Leadership:
 
 Recruit, mentor, and inspire a high-performing multi-disciplinary team in Doha, fostering a culture of creativity and excellence.
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 Market Development:
 
 Represent the group at the highest levels in Qatar and the wider GCC, developing strategic partnerships and business opportunities.
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 </ul>
 
 
 
 
 
 
 Candidate Profile
 
 
 
 <ul>
 <li>
 Proven senior leadership experience within creative agencies, luxury events, or fashion-related industries.
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 Background running a business or department with a turnover around &pound;15m or more.
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 Strong expertise across both operational delivery and creative client leadership.
 </li>
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 Deep understanding of working with UHNWIs, sovereign wealth offices, or elite cultural clients.
 </li>
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 Ability to engage and collaborate with leading fashion brands, artists, and creative innovators.
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 Excellent communication, diplomacy, and relationship management at senior levels.
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 International experience, preferably with GCC exposure or willingness to relocate.
 </li>
 </ul>
 
 
 
 
 
 
 Offer
 
 
 
 <ul>
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 Executive leadership role with autonomy to build and manage the Doha creative hub.
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 Opportunity to influence landmark luxury and fashion projects with global impact.
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 Competitive and comprehensive executive package reflective of seniority.
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 </ul>
</div>

Managing Director, Creative Operations

KJ MEDIA

Position Title: Executive Secretary / Office Coordinator Department: Administration &ndash; KJ Media Reports to: Executive DirectorRole PurposeTo provide administrative and secretarial support to the Executive Director, ensuring smooth coordination of office operations, schedules, and personal logistics. The role includes managing calendars, organizing bookings, and handling both professional and personal tasks when required.Key ResponsibilitiesOffice &amp; Schedule Coordination<ul><li>Manage the Executive Director&rsquo;s daily calendar, meetings, and appointments.</li><li>Organise office schedules and follow up on tasks and deadlines.</li><li>Handle correspondence, filing, and record-keeping.</li></ul>Travel &amp; Booking Arrangements<ul><li>Book flights, hotels, and other related travel arrangements for the Executive Director and their family as needed.</li><li>Coordinate with travel agencies to secure the best options.</li><li>Keep accurate records of travel and accommodation.</li></ul>Administrative &amp; Personal Support<ul><li>Perform daily secretarial tasks and general office coordination.</li><li>Assist with personal reservations and bookings (restaurants, hotels, services).</li><li>Act as a communication link between the Executive Director and staff/clients when delegated.</li></ul>Optional (Plus Skills)<ul><li>Assist in basic bookkeeping or expense tracking if knowledgeable in accounting.</li><li>Support finance with simple administrative financial tasks.</li></ul>Skills &amp; Competencies<ul><li>Strong organisational and multitasking skills.</li><li>Excellent command of English (spoken &amp; written).</li><li>Proficiency in MS Office (Word, Excel, Outlook) or Google Workspace.</li><li>High discretion and confidentiality.</li><li>Flexibility with working hours.</li></ul>Qualifications<ul><li>Previous experience as a secretary, office coordinator, or administrative assistant (1&ndash;2 years preferred).</li><li>Experience in travel booking is an advantage.</li><li>Nationality: Preferred foreign national.</li></ul>Work Conditions<ul><li>Contract Type: Full-time.</li><li>Working Hours: 48 hours per week, as determined by the Executive Director.</li><li>Work Location: KJ Media offices, with flexibility as required.</li><li>Salary Range: QAR 2,000 &ndash; QAR 3,000 .</li></ul>send your cv through whatsapp: +974 31000809Job Type: Full-timePay: QAR1,500.00 - QAR3,000.00 per month

Office Coordinator

Candidzone

Hiring Now :- Executive SecretaryQualifications &amp; Skills<ul><li>Bachelor&rsquo;s Degree (Mandatory).</li><li>Minimum 15 years of experience as an Executive Secretary in EPC / Oil &amp; Gas / Construction sectors.</li><li>Strong proficiency in SAP for document management and approvals.</li><li>Demonstrated ability to handle confidential and sensitive information with discretion.</li><li>Excellent organizational, communication, and interpersonal skills.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint).</li><li>Ability to multitask, prioritize, and perform efficiently under pressure.</li></ul>Apply Now :- Email id c.caren@candidzone.netWhatsapp Caren +97430662111Job Types: Full-time, Permanent

Hiring Now :-Executive Secretary

Azadea Group

<div>
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling
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 <li>
 Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support
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 Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion
 </li>
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 Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready.
 </li>
 <li>
 Maintain an organized filing system, ensuring accurate and accessible documentation. - Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized
 </li>
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 Participate in meetings, take minutes, and follow up on action items in coordination with the manager
 </li>
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 Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality
 </li>
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 Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees
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 Specific to Executive Assistant to the Country Manager: Maintain and update the country&rsquo;s real estate database, tracking mall maps, lease terms, competitors' expansions, and ensuring timely lease renewals
 </li>
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 Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals&rsquo; visits, ensuring smooth execution of schedules
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 Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards
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 Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped
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 Specific to Executive Assistant to the Managing Director: Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with talent development team
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 4 to 6 years of experience in a similar role
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
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 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
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 Strong written and verbal communication skills
 </li>
 </ul>
 
 
 
 
 
 Azadea Group is an Equal Employment Employer &ndash; All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other characteristic protected by relevant local laws.
 
 
 
 
</div>

Executive Assistant

Pullman Hotels & Resorts

<div>
 
 Company Description
 
 
 
 Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.
 
 
 Take the opportunity to become a Heartist&reg;, and let your heart guide you in this world where life beats faster.
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Manage and coordinate the daily schedules, appointments, and travel arrangements of the executive team.
 </li>
 <li>
 Prepare and review correspondence, reports, presentations, and confidential documents.
 </li>
 <li>
 Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
 </li>
 <li>
 Serve as the primary point of contact for internal and external communications directed to the executive office.
 </li>
 <li>
 Maintain comprehensive and organized filing systems for confidential records and documents.
 </li>
 <li>
 Coordinate logistics for business travel, conferences, and hotel events.
 </li>
 <li>
 Assist in the preparation and monitoring of departmental budgets, expense reports, and procurement requests.
 </li>
 <li>
 Support the planning and execution of hotel events, executive meetings, and VIP guest arrangements.
 </li>
 <li>
 Uphold the highest standards of professionalism, integrity, and discretion in all interactions.
 </li>
 <li>
 Perform additional administrative duties and special projects as assigned.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Proven experience as an executive secretary or similar role
 </li>
 <li>
 Excellent organizational, multitasking, and communication skills
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Strong sense of confidentiality, trustworthiness, and attention to detail
 </li>
 <li>
 Exceptional time management, prioritization, and problem-solving abilities
 </li>
 <li>
 Adaptability and proactive approach in a fast-paced environment
 </li>
 <li>
 Strong service orientation and interpersonal skills
 
 
 </li>
 </ul>
 Additional Information
 
 
 
 Our Commitment To Diversity &amp; Inclusion
 
 
 
 We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.
 
 
 
 Why work for Accor?
 
 
 
 We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities.
 
 
 By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
 
 
 Do what you love, care for the world, dare to challenge the status quo!
 
 #BELIMITLESS
 
</div>

PULLMAN

<div>Company Description 
Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.
Take the opportunity to become a Heartist&reg;, and let your heart guide you in this world where life beats faster. 
Job Description 
<ul><li>
Manage and coordinate the daily schedules, appointments, and travel arrangements of the executive team.</li><li>
Prepare and review correspondence, reports, presentations, and confidential documents.</li><li>
Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>
Serve as the primary point of contact for internal and external communications directed to the executive office.</li><li>
Maintain comprehensive and organized filing systems for confidential records and documents.</li><li>
Coordinate logistics for business travel, conferences, and hotel events.</li><li>
Assist in the preparation and monitoring of departmental budgets, expense reports, and procurement requests.</li><li>
Support the planning and execution of hotel events, executive meetings, and VIP guest arrangements.</li><li>
Uphold the highest standards of professionalism, integrity, and discretion in all interactions.</li><li>
Perform additional administrative duties and special projects as assigned.</li></ul> 

Qualifications 
<ul><li>
Proven experience as an executive secretary or similar role</li><li>
Excellent organizational, multitasking, and communication skills</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>
Strong sense of confidentiality, trustworthiness, and attention to detail</li><li>
Exceptional time management, prioritization, and problem-solving abilities</li><li>
Adaptability and proactive approach in a fast-paced environment</li><li>
Strong service orientation and interpersonal skills</li></ul> 

Additional Information 
Our commitment to Diversity &amp; Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.
Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities. 
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS</div>

Explore 297+ Executive director in Doha this October. Find roles across top companies and apply now to boost your career.

297 executive director jobs IN Doha

Executive Secretary

Managing Director, Creative Operations

Office Coordinator

Hiring Now :-Executive Secretary

Executive Assistant

Executive Secretary

Executive Secretary