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executive marketing assistant

LED FLEX GROUP

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to the Global Marketing Director. This role requires strong multitasking abilities, excellent communication skills, and a high level of discretion. The ideal candidate will act as a trusted partner, ensuring the smooth day-to-day functioning of the Director&rsquo;s office while also assisting with administrative, coordination, and project follow-up tasks across all sites.Key Responsibilities:Executive Assistance<ul><li>Manage the Global Marketing Director&rsquo;s calendar, appointments, and travel arrangements.</li><li>Draft, review, and manage correspondence, reports, and presentations.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Act as a point of contact between the Global Marketing Director and internal/external stakeholders.</li><li>Maintain confidentiality of sensitive information at all times.</li></ul>Administrative Support<ul><li>Handle day-to-day office administration, including filing, document management, and record keeping.</li><li>Coordinate with HR, Finance, and Operations teams for administrative matters.</li><li>Assist in procurement and vendor coordination for marketing-related requirements.</li><li>Organize team meetings, workshops, and global marketing events.</li><li>Support in monitoring departmental budgets, expense tracking, and reimbursement processes.</li></ul>Global Coordination &amp; Project Support<ul><li>Liaise directly with team leaders across all sites who report to the Global Marketing Director, ensuring alignment and smooth communication.</li><li>Follow up with team leads on project updates, deliverables, and deadlines to ensure timely completion.</li><li>Assist in coordinating marketing campaigns, schedules, and deliverables across different regions.</li><li>Support with preparing global reports, presentations, and marketing performance trackers.</li><li>Help maintain marketing databases, CRM, and contact lists for all sites.</li></ul>Qualifications and Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, or related field (preferred).</li><li>3+ years of experience as an Executive Assistant, Administrative Officer, or similar role.</li><li>Strong organizational and time management skills with the ability to prioritize tasks across multiple regions.</li><li>Excellent verbal and written communication skills, with confidence in liaising across different cultural and business environments.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or marketing tools is an advantage.</li><li>Strong attention to detail, problem-solving mindset, and ability to work independently.</li><li>Professional demeanor with discretion in handling confidential information.</li></ul>Personal Attributes<ul><li>Proactive and resourceful with a &ldquo;can-do&rdquo; attitude.</li><li>Adaptable, flexible, and comfortable in a fast-paced, multinational environment.</li><li>Collaborative team player with strong interpersonal skills to engage with stakeholders across sites.</li><li>Keen interest in marketing and willingness to support related initiatives.</li></ul>What you&rsquo;ll get working with LEDFlex:<ul><li>Salary dependent on experience, negotiable</li><li>Desirable working hours (Mon - Fri, 08:30am - 5:30pm) with one hour flexible lunch break</li><li>Annual leave as per UAE law</li><li>Annual flight allowance to home country</li><li>Premium medical insurance</li></ul>Job Type: Full-timePay: From AED6,000.00 per monthExperience:<ul><li>Executive Assistant: 1 year (Required)</li><li>Administrative: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>

Executive Assistant to Global Marketing Director

Phoenix Business Advisory

Job Title: Executive Assistant to CEOLocation: Dubai Airport Free Zone (DAFZA), Dubai, UAE Department: Executive Office Reports To: Chief Executive Officer (CEO) Employment Type: Full-TimePosition Summary:We are seeking a highly competent and multilingual Executive Assistant to provide comprehensive administrative, operational, and strategic support to the Chief Executive Officer (CEO). The role requires a proactive individual who can anticipate needs, manage multiple priorities efficiently, and ensure smooth coordination between the CEO&rsquo;s office and internal/external stakeholders.The successful candidate must possess strong communication skills in English (fluency in Arabic, Urdu &amp; Hindi is a distinct advantage) and a good understanding of marketing, branding, and corporate communications, as the role involves contributing to marketing coordination and supporting brand visibility initiatives alongside administrative responsibilities.This position offers the opportunity to work closely with the senior leadership team in a dynamic and fast-paced international business environment based in Dubai Airport Free Zone.Key Responsibilities:Executive &amp; Administrative Support:<ul><li>Act as the primary point of contact for the CEO&rsquo;s office, handling all correspondence, scheduling, and communication.</li><li>Manage the CEO&rsquo;s calendar effectively, including scheduling internal and external meetings, conference calls, and travel itineraries.</li><li>Prepare, review, and edit reports, documents, presentations, and emails for accuracy, clarity, and tone in both English and Arabic.</li><li>Ensure timely follow-up on key tasks, deliverables, and pending matters on behalf of the CEO.</li><li>Maintain and organize confidential files, records, and documentation with discretion and accuracy.</li><li>Draft professional business letters, memos, and official communication in both English and Arabic as required.</li></ul>Strategic &amp; Operational Coordination:<ul><li>Support the CEO in monitoring and driving strategic initiatives, ensuring alignment with company objectives.</li><li>Prepare meeting agendas, compile background information, record minutes, and track post-meeting action items.</li><li>Liaise effectively with internal departments (HR, Finance, Marketing, Operations) to ensure smooth execution of CEO directives.</li><li>Conduct business research, competitor analysis, and data compilation for decision-making purposes.</li><li>Represent the CEO&rsquo;s office in professional interactions with clients, partners, and external agencies when required.</li></ul>Marketing &amp; Brand Support:<ul><li>Assist the CEO in coordinating marketing and brand development initiatives with the marketing team.</li><li>Contribute ideas and support in preparing content for presentations, digital campaigns, newsletters, and corporate profiles.</li><li>Ensure consistency in branding and communication across company touchpoints.</li><li>Monitor marketing performance metrics and share insights or updates with the CEO regularly.</li></ul>Communication &amp; Liaison:<ul><li>Translate documents, presentations, and communications between English and Arabic accurately.</li><li>Maintain effective communication with internal teams and external business associates across regions.</li><li>Handle sensitive communications on behalf of the CEO with the utmost confidentiality and professionalism.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Marketing, Communications, or a related discipline.</li><li>Should be having American or Australian visa.</li><li>Minimum 3 to 5 years of proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.</li><li>Strong command of English and Arabic (spoken and written) is mandatory; Hindi proficiency will be an added benefit.</li><li>Demonstrated understanding of marketing concepts, digital communication, and brand development.</li><li>Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools (Google Workspace, Zoom, etc.).</li><li>Strong interpersonal, communication, and presentation skills.</li><li>Exceptional organizational, problem-solving, and multitasking abilities.</li><li>Ability to work independently, maintain confidentiality, and exercise sound judgment in high-pressure situations.</li><li>A professional demeanor with a high level of integrity and reliability.</li></ul>Desired Personal Attributes:<ul><li>Highly proactive, resourceful, and adaptable to changing priorities.</li><li>Strong business acumen with the ability to anticipate the CEO&rsquo;s needs.</li><li>Exceptional attention to detail and accuracy.</li><li>Culturally aware and comfortable working in a multinational business environment.</li><li>Positive attitude, professional appearance, and a customer-service mindset.</li></ul>Work Environment &amp; Benefits:<ul><li>Location: Dubai Airport Free Zone (DAFZA)</li><li>Working Days: Monday to Saturday</li><li>Compensation: Competitive salary package commensurate with experience</li><li>Benefits:</li><li>Annual leave and medical insurance as per UAE labor law</li><li>Opportunities for professional development and career progression</li></ul>Why Join Us:This is a unique opportunity to work directly with the CEO of a fast-growing international organization and gain exposure to diverse aspects of business management, leadership strategy, and brand building. The role offers professional growth within a collaborative and high-performance environment where initiative and excellence are valued and rewarded.Job Type: Full-timePay: AED3,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Are your comfortable travelling?</li><li>Do you have American or Australian visa?</li><li>Current Visa status?</li><li>Comfortable 6 days a week?</li><li>Do you have International Driving license?</li><li>What all languages can you speak?</li><li>Your Nationality?</li><li>Current Salary? (Monthly)</li><li>Expected Salary? (Monthly)</li><li>How soon can you join? (in days)</li><li>Reason for Switch?</li><li>Current Location?</li></ul>

Executive Assistant to CEO

LEDFlex Group

<div>
We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our Global Marketing Director. This role is ideal for someone who thrives in a fast-paced, international environment and has prior experience working within marketing or communications teams. You will be a trusted partner to the Director, helping manage schedules, communication, project follow-up, and cross-functional coordination across global teams.
 Key Responsibilities: <ul>
<li>Provide high-level administrative support to the Global Marketing Director, including calendar management, travel coordination, meeting preparation, and correspondence handling.</li>
<li>Serve as a liaison between the Marketing Director and internal/external stakeholders, ensuring timely follow-ups and clear communication.</li>
<li>Coordinate cross-functional marketing initiatives, meetings, and special projects across global teams.</li>
<li>Prepare agendas, take meeting minutes, and track action items to ensure deadlines and deliverables are met.</li>
<li>Assist in the preparation of presentations, reports, and documents often involving brand, campaign, or market-related data.</li>
<li>Support budget tracking, invoice processing, and vendor communication related to marketing campaigns.</li>
<li>Manage confidential information with discretion and professionalism.</li>
<li>Assist with organizing global marketing events, conferences, and team offsites as needed.</li>
<li>Proactively identify opportunities to improve administrative processes and team efficiency.</li>
</ul>
 Qualifications and Requirements: <ul>
<li>Candidates with prior experience as an Executive Assistant or within a marketing department will be given preference.</li>
<li>Strong understanding of marketing processes, terminology, and functions.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel) and tools such as Google Workspace, Asana, Trello, or similar.</li>
<li>Exceptional organizational skills with keen attention to detail.</li>
<li>Demonstrated ability to manage multiple priorities and deadlines in a dynamic, fast-moving environment.</li>
<li>High level of professionalism, discretion, and integrity.</li>
<li>Bachelor s degree in Business Administration, Marketing, Communications, or a related field is a plus.</li>
<li>Fresh graduates with a strong interest in marketing and executive support roles are encouraged to apply.</li>
</ul>
 What you ll get working with LEDFlex: <ul>
<li>Salary dependent on experience, negotiable</li>
<li>Desirable working hours (Mon - Fri, 08:30am - 5:30pm) with one hour flexible lunch break</li>
<li>Annual leave as per UAE law</li>
<li>Annual flight allowance to home country</li>
<li>Premium medical insurance</li>
</ul>
</div>

<div>
Job Type: Full-time
</div>
<div>
Experience:</div><div>
<ul>
<li>Marketing: 2 years (Required)</li>
</ul>
Language:
<ul>
<li>English (Required)</li>
</ul>
</div>

King’s College Hospital London, Dubai

<div>
 
 Position Overview:
 
 
 
 
 
 The Assistant to the Executive Assistant (EA) to the CEO provides vital administrative and operational support to help ensure the seamless functioning of the Office of the CEO. This role supports the EA in managing the CEO&rsquo;s complex schedule, coordinating communications, and executing a variety of administrative tasks with a high degree of discretion, professionalism, and attention to detail.
 
 
 
 
 
 Acting as a key contributor to the executive support team, the Assistant enables the CEO to remain focused on high-level strategic and leadership priorities by ensuring daily operations run smoothly and efficiently. The ideal candidate is proactive, organized, and adaptable, with strong time management and multitasking abilities. This position plays a critical role in maintaining the overall effectiveness of executive operations through thoughtful logistical, administrative, and organizational support.
 
 
 
 
 
 1. Executive Administrative Support
 
 
 <ul>
 <li>
 Reports directly to the Executive Assistant to the CEO and the CEO, supporting both in managing administrative priorities.
 </li>
 </ul>
 
 
 2. Calendar and Meeting Management
 
 
 <ul>
 <li>
 Supports the coordination and maintenance of the CEO&rsquo;s calendar, including scheduling and confirming meetings, appointments, and events.
 </li>
 </ul>
 
 
 3. Communication and Coordination
 
 
 <ul>
 <li>
 Acts as a key point of contact on behalf of the CEO and Executive Assistant, managing and prioritizing incoming and outgoing communications including emails, letters, and packages.
 </li>
 </ul>
 
 
 4. Confidential Information Management
 
 
 <ul>
 <li>
 Safeguards all confidential documents and information, ensuring secure storage and access limited to authorized personnel.
 </li>
 </ul>
 
 
 5. Travel and Logistics
 
 
 <ul>
 <li>
 Manages comprehensive travel and accommodation arrangements for the CEO, including flight bookings, visa processing, hotel reservations, and ground transport.
 </li>
 </ul>
 
 
 6. Office and Administrative Management
 
 
 <ul>
 <li>
 Supports basic office management responsibilities, including maintaining and replenishing office supplies.
 </li>
 </ul>
 
 
 7. Communication Preparation
 
 
 <ul>
 <li>
 Drafts, formats, and edits internal and external communications such as memos, reports, presentations, emails, and official correspondence.
 </li>
 </ul>
 
 
 8. Reporting
 
 
 <ul>
 <li>
 Prepares regular and ad-hoc reports as required by the CEO and Executive Assistant, supporting strategic planning and informed decision-making.
 </li>
 </ul>
 
 
 
 
 
 Educational Qualifications:
 
 
 <ul>
 <li>
 Minimum of High School Diploma or Degree
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Office coordination, Secretarial Studies, or a related field preferred.
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 3+ years of administrative or executive support experience in an executive assistant or secretarial role, preferably supporting C-level executives (CEO, COO, CMO, etc.).
 </li>
 <li>
 Proven experience in a healthcare, corporate, or high-paced professional environment is highly desirable.
 </li>
 </ul>
 
 
</div>

Assistant to Executive Assistant to the CEO

HYM Investment Group

We are seeking a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will possess outstanding communication skills, professionalism, and the ability to handle multiple priorities efficiently in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, meetings, and travel schedules.</li><li>Handle all incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on action points promptly.</li><li>Organize complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with precision and attention to detail.</li><li>Maintain strict confidentiality and handle sensitive information with discretion.</li><li>Support the CEO in daily administrative operations and liaise effectively with internal departments.</li><li>Anticipate the CEO&rsquo;s needs to ensure seamless workflow and efficient task management.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>High level of integrity, discretion, and professionalism.</li><li>Exceptional organizational and time management skills with strong attention to detail.</li><li>Male candidates only.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience as an Executive Secretary or Executive Assistant supporting top-level management?</li></ul>

BEYOND RESILIENCE

CEO ASSISTANT - Food &amp; Snacking Industry Executive Assistant with a global mindset for a global entrepreneurYOUR SKILLS &amp; TASKS:<ul><li>You have worked for CEOs of global companies and start-ups before.</li><li>You have previous experience in the food, beverage and snacking industry.</li><li>You are proficient in Microsoft Office, agenda scheduling tools and basic IT and your communication and interpersonal abilities is excellent in any cultural circle.</li><li>You have a 360-degree business experience from sales and marketing, to supply chain operations to admin, accounting and legal work.</li><li>You are a chameleon with absolute discretion, exceptional organizational skills, and a proactive attitude.</li><li>You have an anything is possible attitude.</li><li>You know how to liaise and build trust quickly with all strata of society, but, crucially, you have the skills, tact, and wit, to handle yourself in a room full of C-level decision makers.</li><li>You remain patient, diplomatic and smart in high-pressure situations.</li><li>You are not a 9-5 profile. You love to perform at unusual times, seven days a week. You know that when the phone rings at 4am because a client overseas has an urgent request, you will answer and deal with it efficiently and with pleasure.</li><li>Your emotional intelligence is extremely sensible, and you are a fast learner for personal preferences and favorites.</li><li>Impossible is not an answer for you.</li><li>You are a world class networker with a sixth sense, your gut feeling and global citizen experience makes you unbeatable compared to classical personal or executive assistants.</li><li>You are a companion and confidant and at the same time know how to respect professional boundaries.</li><li>The demands of a high-pressure, entrepreneurial and start-up lifestyle require you to be extremely proactive, highly skilled, and, most importantly, discreet.</li></ul><ul><li>Job Type: Full-time, location Dubai, global travels </li></ul>Job Type: Full-timePay: AED20,000.00 - AED25,000.00 per month

CEO ASSISTANT - Food & Snacking Industry

manal ajaj

Are you highly organized, detail-oriented, and love working in a fast-paced, creative environment?A high-end fashion design boutique in Dubai is hiring a trustworthy, efficient Executive Assistant to work directly with the boutique owner and designer.Key Responsibilities:<ul><li>Organize schedules, meetings, and team coordination</li><li>Monitor sales and staff reports</li><li>Handle email communication and supplier follow-ups</li><li>Take meeting notes and generate weekly reports</li><li>Act as a bridge between management and team</li><li>Support the designer by managing administrative and operational tasks</li></ul>Requirements:<ul><li>Previous experience as an Executive Assistant, Admin Coordinator, or Office Manager</li><li>Excellent organization and multitasking skills</li><li>Strong communication in English (Arabic is a plus)</li><li>Professional, discreet, and reliable</li><li>Interest in fashion is a plus (experience in fashion is a bonus)</li><li>Comfortable working in a dynamic and elegant boutique setting</li></ul>What We Offer:<ul><li>A respectful, stylish, and growth-focused work environment</li><li>Full-time or part-time flexibility</li><li>Direct mentorship from a successful fashion entrepreneur</li><li>Opportunity to grow into an operations/management role</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Executive Administrative Assistant – Luxury Fashion Boutique

Explore 4805+ Executive marketing assistant in Dubai this November. Find roles across top companies and apply now to boost your career.

4805 executive marketing assistant jobs IN Dubai

Executive Assistant to Global Marketing Director

Executive Assistant to CEO

Executive Assistant to Global Marketing Director

Assistant to Executive Assistant to the CEO

Executive Assistant to CEO

CEO ASSISTANT - Food & Snacking Industry

Executive Administrative Assistant – Luxury Fashion Boutique