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Familierge - Family Concierge

Executive Assistant &amp; Operations ExecutiveLocation: Dubai, U.A.E.Salary: AED 6,500&ndash;7,500 per month depending on experienceType: Full-time, hybridAbout FamiliergeFamilierge is a family-specific concierge service, dedicated to helping busy parents free up their time and create unforgettable memories. From personalised itineraries and family experiences to home and relocation support, we curate seamless solutions that allow families to focus on what truly matters - time together.The RoleWe&rsquo;re looking for an Executive Assistant &amp; Operations Executive to become the founder&rsquo;s trusted right-hand woman: Someone organised, empathetic, and proactive, who can manage both behind-the-scenes operations and client-facing support.This is a hands-on role that combines executive assistance, operations coordination, client servicing, and light recruitment support. You&rsquo;ll be the go-to person ensuring that everything at Familierge runs smoothly - from assisting the founder to coordinating family itineraries, supporting new team hires, and maintaining exceptional service standards.If you&rsquo;re dependable, adaptable, and love creating meaningful experiences, this opportunity is for you.Key ResponsibilitiesFounder Support<ul><li>Act as the founder&rsquo;s key point of coordination and communication.</li><li>Manage scheduling, inbox organisation, and daily priorities.</li><li>Provide administrative support and handle confidential tasks with discretion.</li></ul>Operations &amp; Logistics<ul><li>Coordinate itineraries, bookings, and supplier arrangements for both visiting and resident families.</li><li>Oversee vendor communications, ensuring exceptional service standards.</li><li>Support with partnership onboarding, proposals, and follow-ups.</li><li>Maintain operational processes, templates, and documentation to keep workflows efficient.</li><li>Assist with the coordination of special family events or partner activations when required.</li></ul>Client Assistance<ul><li>Liaise directly with clients to confirm bookings, itineraries, and special requests.</li><li>Deliver warm, personalised service that reflects Familierge&rsquo;s brand values.</li><li>Assist in managing WhatsApp and email enquiries with professionalism and empathy.</li></ul>Recruitment &amp; HR Support<ul><li>Assist the founder with recruitment efforts, including job posting, candidate screening, interview scheduling, and onboarding coordination.</li><li>Maintain candidate records and liaise with agencies or freelancers where required.</li><li>Help ensure new team members align with Familierge&rsquo;s values and service standards.</li></ul>Marketing &amp; Administrative Support<ul><li>Provide light support to social media and marketing initiatives (gathering content, tracking enquiries, updating templates).</li><li>Assist with CRM management, data entry, and general admin tasks.</li></ul>The Ideal Candidate<ul><li>Currently based in Dubai</li><li>Must have their own visa, laptop &amp; phone.</li><li>Must have previous experience as an Executive Assistant, Personal Assistant, or Operations/Client Services Executive.</li><li>Exceptionally organised, proactive, and detail-oriented.</li><li>Strong interpersonal and communication skills with a warm, polished manner.</li><li>Comfortable multitasking and managing priorities in a fast-paced environment.</li><li>Tech-savvy with proficiency in Google Workspace, Excel, and WhatsApp Business.</li><li>Bonus: Experience in hospitality, travel, or lifestyle concierge roles.</li></ul>Why Join Familierge<ul><li>Be part of a growing luxury brand built on heart, purpose, and family values.</li><li>Work directly with the founder and play a key role in shaping operations.</li><li>Help families create memorable, stress-free experiences across Dubai and the other six Emirates.</li><li>Thrive in a supportive, dynamic, and people-first culture.</li></ul>Job Type: Full-timePay: AED6,500.00 - AED7,500.00 per monthApplication Question(s):<ul><li>Do you have your own residency visa and the right to work in the UAE?</li><li>If successful, are you able to join within 1 week?</li></ul>Experience:<ul><li>Executive/Personal Assistant: 3 years (Preferred)</li><li>hospitality/travel: 2 years (Preferred)</li></ul>License/Certification:<ul><li>driving license? (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Executive Assistant & Operations Executive

LEDFlex Group

<div>
We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our Global Marketing Director. This role is ideal for someone who thrives in a fast-paced, international environment and has prior experience working within marketing or communications teams. You will be a trusted partner to the Director, helping manage schedules, communication, project follow-up, and cross-functional coordination across global teams.
 Key Responsibilities: <ul>
<li>Provide high-level administrative support to the Global Marketing Director, including calendar management, travel coordination, meeting preparation, and correspondence handling.</li>
<li>Serve as a liaison between the Marketing Director and internal/external stakeholders, ensuring timely follow-ups and clear communication.</li>
<li>Coordinate cross-functional marketing initiatives, meetings, and special projects across global teams.</li>
<li>Prepare agendas, take meeting minutes, and track action items to ensure deadlines and deliverables are met.</li>
<li>Assist in the preparation of presentations, reports, and documents often involving brand, campaign, or market-related data.</li>
<li>Support budget tracking, invoice processing, and vendor communication related to marketing campaigns.</li>
<li>Manage confidential information with discretion and professionalism.</li>
<li>Assist with organizing global marketing events, conferences, and team offsites as needed.</li>
<li>Proactively identify opportunities to improve administrative processes and team efficiency.</li>
</ul>
 Qualifications and Requirements: <ul>
<li>Candidates with prior experience as an Executive Assistant or within a marketing department will be given preference.</li>
<li>Strong understanding of marketing processes, terminology, and functions.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel) and tools such as Google Workspace, Asana, Trello, or similar.</li>
<li>Exceptional organizational skills with keen attention to detail.</li>
<li>Demonstrated ability to manage multiple priorities and deadlines in a dynamic, fast-moving environment.</li>
<li>High level of professionalism, discretion, and integrity.</li>
<li>Bachelor s degree in Business Administration, Marketing, Communications, or a related field is a plus.</li>
<li>Fresh graduates with a strong interest in marketing and executive support roles are encouraged to apply.</li>
</ul>
 What you ll get working with LEDFlex: <ul>
<li>Salary dependent on experience, negotiable</li>
<li>Desirable working hours (Mon - Fri, 08:30am - 5:30pm) with one hour flexible lunch break</li>
<li>Annual leave as per UAE law</li>
<li>Annual flight allowance to home country</li>
<li>Premium medical insurance</li>
</ul>
</div>

<div>
Job Type: Full-time
</div>
<div>
Experience:</div><div>
<ul>
<li>Marketing: 2 years (Required)</li>
</ul>
Language:
<ul>
<li>English (Required)</li>
</ul>
</div>

Executive Assistant to Global Marketing Director

Esperia Volleyball Academy

Executive Assistant to CEO &ndash; HR, Operations &amp; MarketingLocation: Dubai (Hybrid Remote 30% + Meetings/Events 70%) Schedule: 6 days/week Reporting to: CEORole OverviewEsperia Volleyball Academy is seeking an experienced Executive Assistant with experience in HR, Operations and Marketing to support the CEO.This is a strategic support role for a proactive, reliable, highly organized individual capable of managing multiple projects, people, and deadlines. You will work closely with the CEO and be involved in the academy&rsquo;s most important processes across HR, operations, marketing, and administration.Key ResponsibilitiesHR &amp; Staff Coordination<ul><li>Create weekly and monthly schedules for coaches and staff.</li><li>Monitor attendance, leaves, and replacements.</li><li>Prepare payroll data and ensure accurate monthly HR reporting.</li><li>Handle staff communications, reminders, follow-ups, and performance notes.</li><li>Maintain updated HR files and logs.</li></ul>Operational &amp; Administrative Support<ul><li>Support the CEO in day-to-day operations, prioritizing deadlines and tasks.</li><li>Coordinate with various teams (coaching, venue staff, admin, third parties).</li><li>Assist in organizing events, tournaments, workshops, and internal meetings.</li><li>Maintain organized records on Google Drive, Sheets, and Docs.</li><li>Ensure smooth workflow between marketing, operations, and customer service departments.</li></ul>Marketing &amp; Social Media Coordination<ul><li>Oversee social media agency performance and deliverables.</li><li>Review content calendars, captions, and reports before CEO approval.</li><li>Coordinate photo/video content with photographers and venue team.</li><li>Monitor marketing KPIs and ensure consistency with Esperia brand identity.</li><li>Provide ideas for campaigns, promotions, and season launches.</li></ul>Client Communication Systems<ul><li>Assist in managing CRM workflows via SleekFlow (segmenting, broadcasts, updates).</li><li>Ensure correct information is communicated through WhatsApp channels and email newsletters.</li><li>Coordinate messages for season launches, changes, and announcements.</li></ul>Requirements<ul><li>Minimum 3&ndash;5 years of experience in HR, operations, executive assistance, or coordination roles.</li><li>Excellent organizational, time-management, and multitasking abilities.</li><li>Proficient in Google Workspace, CRM systems, WhatsApp business tools, and online booking platforms.</li><li>Strong English communication skills, both written and spoken.</li><li>Ability to take initiative, anticipate needs, and work with minimal supervision.</li><li>Trustworthy, confidential, and professional.</li><li>Ability to manage fast-moving projects and prioritize effectively.</li><li>Creative mindset and interest in marketing is a plus.</li><li>Tech-savvy and comfortable learning new systems quickly.</li></ul>Ideal Candidate<ul><li>A structured, analytical, and solution-oriented professional.</li><li>Someone who brings ideas, not just tasks.</li><li>Comfortable supervising, negotiating, and coordinating with different personalities.</li><li>Loyal and reliable, aiming to build a long-term professional relationship with the CEO and the academy.</li><li>Able to balance strategic thinking with hands-on execution.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>If you look at your CV, which is the longest experience with the same employer? How many years?</li><li>Do you have a car in Dubai?</li><li>Did you ever manage an event from A to Z?</li></ul>

Executive Assistant to CEO – HR, Operations & Marketing

TheSay

The Role
 Thesay Pharma is seeking a proactive, professional, and highly organized Executive Assistant to provide direct support to our CEO. The ideal candidate will hold an MBA in Pharmaceuticals or Healthcare Management, possess 5–7 years of relevant experience in the pharma or medical field, and demonstrate exceptional communication, organizational, and presentation skills. Key Responsibilities: • Accompany the CEO to meetings, conferences, and business trips as required. • Prepare, refine, and manage professional presentations, reports, and business documents. • Coordinate the CEO’s daily schedule, appointments, and travel logistics. • Prepare meeting materials, record key outcomes, and follow up on assigned actions. • Maintain confidentiality and professionalism in handling sensitive business matters. • Act as a key point of contact between the CEO, internal teams, and external partners.
 
Requirements
 <ul>
<li>MBA or Master’s Degree in Pharmaceuticals, Healthcare Management, or a related field. • 5–7 years of proven experience as an Executive Assistant or in a similar role within the pharmaceutical or medical industry. • Excellent written and verbal communication skills in English. • Strong organizational, multitasking, and time management abilities. • Flexibility to travel with the CEO for business purposes when required. • Professional demeanor, integrity, and a proactive working attitude. We Offer: • A dynamic, innovative, and growth-oriented work environment. • The opportunity to work closely with top management and global business partners.</li>
</ul>
About the company
 We are experts in helping companies create great promotional products that are effective in marketing goals.We have been doing this for many years and we are proud to say that we offer our clients with branding opportunities that really work.

Executive Assistant to CEO – Pharma & Medical Industry

HYM Investment Group

We are seeking a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will possess outstanding communication skills, professionalism, and the ability to handle multiple priorities efficiently in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, meetings, and travel schedules.</li><li>Handle all incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on action points promptly.</li><li>Organize complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with precision and attention to detail.</li><li>Maintain strict confidentiality and handle sensitive information with discretion.</li><li>Support the CEO in daily administrative operations and liaise effectively with internal departments.</li><li>Anticipate the CEO&rsquo;s needs to ensure seamless workflow and efficient task management.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>High level of integrity, discretion, and professionalism.</li><li>Exceptional organizational and time management skills with strong attention to detail.</li><li>Male candidates only.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience as an Executive Secretary or Executive Assistant supporting top-level management?</li></ul>

Executive Assistant to CEO

Accor Group

Job Title
Executive Assistant to CEO Hospitality & Corporate Strategy Dubai, UAE
Job Description
Executive Assistant to CEO Hospitality & Corporate Strategy Dubai, UAE Role Summary Join the leadership team of one of the world s most renowned hospitality groups, Accor, as Executive Assistant to the CEO for Premium, Midscale, and Economy brands across the Middle East, Africa, Asia & Pacific. This high-profile role blends strategic support, project coordination, and executive-level communication to drive organizational success. Based in Dubai, you will work at the intersection of hospitality excellence and corporate leadership, helping shape initiatives that attract top-tier clients, investors, and partners while enhancing brand reputation in key markets. Job Details Location: UAE Location City: Dubai Industry: Hospitality / Travel Function: Administrative / Clerical Salary: 9000 12000 monthly (Market estimated) Gender: Any Candidate Nationality: Any Candidate Preferred Location: Any Job Type: Full Time What You ll Do Provide strategic support to the CEO, including in-depth research, briefing preparation, and follow-up on key decisions and corporate priorities. Develop high-impact executive presentations based on strategic and market analysis. Prepare comprehensive reports for leadership, synthesizing function updates and performance data. Manage and track cross-functional strategic projects to ensure alignment with corporate objectives. Coordinate with Commercial, Finance, Operations, Development, and Talent & Culture teams to gather and update essential data for reports and presentations. Optimize internal processes through effective use of corporate tools and platforms. Accurately minute Executive Committee and strategic meetings, ensuring clear action tracking. Deliver high-level organizational and administrative support to the CEO s office. Ideal Profile Proven strategic thinking and analytical skills, with experience in hotel operations, commercial strategy, or market analysis. Strong organizational skills with a proactive, problem-solving mindset. Proficiency in Microsoft PowerPoint and Excel for impactful presentations and data analysis. Excellent interpersonal skills, approachable, and collaborative. Ability to manage multiple priorities in a fast-paced environment. A positive team player who fosters an inclusive and productive workplace culture. Why Join Us Work with Accor, a global leader in hospitality, where career growth, innovation, and work-life purpose go hand in hand. This role offers unique exposure to executive decision-making and strategic initiatives, along with the opportunity to make a direct impact on regional and global operations. Single housing is provided for the successful candidate, with a start date in early October 2025. About the Company Accor is a leading hospitality group with more than 45 brands, 5,500 hotels, and 10,000 restaurants worldwide. Known for its dedication to responsible hospitality, Accor combines global reach with local expertise to deliver exceptional guest experiences. Our mission is to create an inclusive environment where talent thrives, and every team member has the opportunity to write their own career story.
Post Details

ENG Properties

We are looking for a proactive and highly organized Executive Assistant / Secretary to support senior management. The ideal candidate should have experience in an executive role, be proficient in maintaining records, and have strong Excel skills. Candidates from large organizations will be preferred.Industry: Property Development / Real EstateAdministrative Support:Manage executive schedules, meetings, and correspondence.Maintain office records, files, and important documents.Prepare reports, presentations, and business documents.Communication &amp; Coordination:Act as the primary contact for internal and external stakeholders.Coordinate travel arrangements, visas, and accommodations.Ensure smooth communication between departments.Meeting &amp; Event Management:Organize and coordinate meetings, prepare agendas, and take minutes.Assist in planning and executing company events.Confidentiality &amp; Discretion:Handle sensitive information with professionalism and discretion.Manage confidential documents and ensure data security.Office Management:Oversee office administration tasks and supplies.Support HR with onboarding and other administrative functions.Key Requirements:Bachelor&rsquo;s degree or Secretarial Diploma.Minimum 5&ndash;7 years of experience in an executive role.Strong organizational and multitasking skills.Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.Excellent communication skills in English and Urdu.Experience in maintaining records and executive diary management.Candidates from large organizations are encouraged to apply.Language:English (Required)Urdu (Required)Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per month

Executive Assistant to Managing Director

Explore 5515+ Executive marketing assistant in Dubai this November. Find roles across top companies and apply now to boost your career.

5515 executive marketing assistant jobs IN Dubai

Executive Assistant & Operations Executive

Executive Assistant to Global Marketing Director

Executive Assistant to CEO – HR, Operations & Marketing

Executive Assistant to CEO – Pharma & Medical Industry

Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant to Managing Director