personal assistant

executive assistant

administrative assistant

marketing manager

office assistant

executive marketing assistant

Emperos DMCC

Job Description: We are seeking a highly organized and proactive Personal Assistant to support the Assistant Vice President &ndash; Sales &amp; Marketing within a fast-paced real estate environment. The ideal candidate will have at least 5 years of experience assisting senior or C-level executives in the UAE real estate industry, with strong administrative, coordination, and communication skills.The role requires the ability to manage complex schedules, coordinate sales and marketing activities, handle confidential information, and serve as a key liaison between the AVP and internal departments, brokers, and external stakeholders.Duties &amp; Responsibilities:Executive &amp; Administrative Support<ul><li>Provide full administrative and secretarial support to the Assistant Vice President &ndash; Sales &amp; Marketing.</li><li>Manage and coordinate the AVP&rsquo;s daily calendar, meetings, appointments, and travel arrangements.</li><li>Screen and prioritize incoming communications, emails, and calls.</li><li>Prepare professional correspondence, reports, presentations, and meeting materials.</li></ul>Sales &amp; Marketing Coordination<ul><li>Assist in coordinating sales meetings, marketing campaigns, property launches, and promotional events.</li><li>Prepare sales reports, market insights, and performance dashboards for management review.</li><li>Coordinate with sales teams, marketing teams, brokers, and external agencies.</li><li>Track sales activities, client meetings, and follow-up actions.</li></ul>Meeting &amp; Documentation Management<ul><li>Organize internal and external meetings, including broker meetings, client presentations, and project updates.</li><li>Prepare meeting agendas, minutes of meetings (MoM), and follow-up action trackers.</li><li>Maintain records of sales documents, contracts, and marketing materials.</li></ul>Travel &amp; Event Coordination<ul><li>Arrange local and international travel, accommodation, visas, and itineraries.</li><li>Support the planning and coordination of property launch events, exhibitions, and promotional activities.</li></ul>Stakeholder Communication<ul><li>Act as a liaison between the AVP, internal departments, sales teams, developers, brokers, and clients.</li><li>Ensure smooth communication flow and timely follow-ups on key tasks.</li></ul>Confidentiality &amp; Office Management<ul><li>Maintain strict confidentiality when handling sensitive business information.</li><li>Maintain organized filing systems for sales documentation, contracts, and executive records.</li></ul>Qualifications:&middot; Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field (preferred).&middot; Minimum 5 years of experience as a Personal Assistant or Executive Assistant supporting senior executives or C-level management in the UAE.&middot; Mandatory experience in the UAE real estate industry (developer, brokerage, or property management firm).Skills &amp; Competencies:&middot; Strong organizational and multitasking abilities.&middot; Excellent communication and interpersonal skills.&middot; High level of professionalism, discretion, and confidentiality.&middot; Strong time management and ability to work under pressure.&middot; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).&middot; Experience preparing sales reports and executive presentations.&middot; Ability to coordinate across sales, marketing, and operations teams.Job Type: Full-timeWork Location: In person

Personal Assistant to Assistant VP Sales & Marketing

Grovy Developer

Job Description &ndash; Executive Assistant (EA) to MDCompany: Grovy Real Estate Developers LLC (https://www.grovy.ae/)Location: Dubai, UAEAbout Grovy Real Estate Developers LLCGrovy Real Estate Developers LLC is a fast-growing real estate development and investment company based in Dubai, delivering high-quality residential and commercial developments. With a strong focus on execution excellence, financial discipline, and strategic growth, Grovy operates in a dynamic and performance-driven environment, requiring high levels of leadership support, operational efficiency, and financial coordination.What we&rsquo;re looking for:We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide strategic and operational support to senior leadership. The role requires strong ownership, excellent communication, financial exposure, confidentiality handling, and execution discipline.The ideal candidate will have prior experience supporting senior leadership, strong organizational skills, and exposure to finance-related coordination and reporting.What you will own and do:Act as a strategic right-hand support to the MD, ensuring seamless day-to-day functioning, prioritization, and execution excellence.Manage end-to-end executive calendar, travel, meetings, and scheduling, optimizing leadership time and focus.Serve as the central coordination hub between leadership and all internal departments, including Finance, Investments, Sales, Marketing, Projects, Legal, HR, Procurement, and Operations, ensuring:Timely flow of informationCross-functional alignmentClosure of action items.Manage direct stakeholder coordination with:Board membersInvestorsBankersJV partnersConsultantsAuditorsLegal advisors.Own end-to-end executive calendar, meeting, and travel management, optimizing leadership bandwidth.Plan and manage leadership meetings, board reviews, investor calls, and strategic discussions, including:Agenda preparationPre-read coordinationPresentation collationMoM documentationAction tracking &amp; closure.Draft, review, and manage high-level professional communication including emails, letters, reports, presentations, and confidential correspondence.Track strategic priorities, key deliverables, deadlines, and commitments, ensuring zero slippage on leadership-critical tasks.Support finance-related coordination, including:Invoice trackingExpense reportingBudget monitoringPayment follow-ups with finance teams.Maintain absolute confidentiality of sensitive leadership, financial, and business information.Provide personal assistant support to leadership, including:Personal calendar coordinationTravel logisticsPriority task handlingUrgent issue management.Proactively identify process gaps and efficiency opportunities, implementing workflow improvements and automation wherever possible.Act as a trusted confidant and execution anchor for leadership.What you will bring to us:High organizational discipline and time management excellence.Strong communication, documentation, and follow-up capability.Prior exposure to finance, reporting, or accounting coordination.Absolute confidentiality, integrity, and professional maturity.Proactive problem-solving mindset with high ownership orientation.Qualifications:Education:Bachelor&rsquo;s degree in Business Administration, Finance, Commerce, Management, or related field.Experience:4&ndash;8 years of experience as Executive Assistant / Senior Secretary / Leadership Support Role.Prior experience supporting CXOs / Directors / Senior Management.Exposure to finance coordination, reporting, MIS, or accounting workflows preferred.Job Type: Full-time

Executive Assistant (EA) to MD

InZone

<div>
 
 
 Job Description:
 
 
 <ul>
 <li>
 We are seeking a highly professional and proactive Executive Assistant to provide comprehensive administrative and strategic support to the CEO.
 </li>
 <li>
 This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 </li>
 <li>
 The Executive Assistant will act as a key liaison between the CEO and internal/external stakeholders, vendors, and partners, ensuring seamless coordination of business activities while upholding the highest standards of professionalism and confidentiality.
 </li>
 </ul>
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage and optimize the CEO&rsquo;s calendar, including meetings, appointments, and shifting priorities.
 </li>
 <li>
 Organize and manage podcast schedules, speaking engagements, and executive appearances.
 </li>
 <li>
 Prepare meeting agendas, presentations, briefing notes, and track action items.
 </li>
 <li>
 Screen and prioritize communications on behalf of the CEO.
 </li>
 <li>
 Communicate professionally with external stakeholders, partners, and service providers.
 </li>
 <li>
 Act as the primary liaison between the CEO and internal departments.
 </li>
 <li>
 Negotiate timelines, coordinate deliverables, and ensure quality standards are met.
 </li>
 <li>
 Plan, organize, and execute corporate events, executive meetings, and external engagements.
 </li>
 <li>
 Coordinate venues, vendors, logistics, guest lists, and on-site execution.
 </li>
 <li>
 Monitor deadlines and proactively ensure the timely completion of tasks.
 </li>
 <li>
 Provide personal administrative support to the CEO, including coordinating appointments and time-sensitive matters, while upholding strict professional boundaries and confidentiality.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Minimum 4+ years of experience in a similar Executive Assistant.
 </li>
 <li>
 Strong understanding of UAE business practices and vendor coordination.
 </li>
 <li>
 Proven experience managing events end-to-end.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Strong stakeholder and relationship management abilities.
 </li>
 <li>
 High level of integrity, professionalism, and discretion.
 </li>
 <li>
 Advanced organizational and time-management skills.
 </li>
 <li>
 Proficiency in Microsoft Office and scheduling tools.
 </li>
 </ul>
</div>

Executive Assistant to the CEO

Channel 2 Group Corporation

<ul><li>Maintaining executive&rsquo;s agenda and assist in planning appointments, board meetings, conferences etc.</li><li>Excellent in Drafting mails/letters.</li><li>Attending meetings and keep minutes</li><li>Maintain executive&rsquo;s agenda and assist in planning appointments, board meetings, conferences etc.</li><li>Attend meetings and keep minutes</li><li>Receive and screen phone calls and redirect them when appropriate</li><li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)</li><li>Make travel arrangements for executives. (air ticket and hotel).</li><li>Handle confidential documents ensuring they remain secure.</li><li>Prepare invoices or financial statements and provide assistance in bookkeeping</li><li>Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders</li><li>Maintain electronic and paper records ensuring information is organized and easily accessible</li><li>Conduct research and prepare presentations or reports as assigned</li><li>Willingness to travel with Managing Director.</li></ul>Requirements and skills<ul><li>Male candidates ONLY</li><li>At least 5 years Proven experience as Personal assistant or executive secretary in UAE</li><li>Proficient in MS Office and &ldquo;back-office&rdquo; software (e.g. ERP)</li><li>In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry</li><li>Familiarity with basic research methods and reporting techniques</li><li>Excellent organizational and time-management skills</li><li>Outstanding communication and negotiation abilities</li><li>Integrity and confidentiality</li><li>Bachelors Degree graduate</li><li>willing to work under pressure</li><li>multi-tasking abilities</li></ul>Job Types: Full-time, Contract Contract length: 24 monthsPay: AED4,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Personal or Executive Assistant TO CEO: 5 years (Required)</li></ul>Language:<ul><li>ENGLISH language proficiency , Native HINDI, TAMIL (Required)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>

Executive Assistant to Managing Director (MALE candidates ONLY)

HYM Investment Group

We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be detail-oriented, discreet, and capable of managing multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Manage CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Prepare reports, presentations, and business correspondence</li><li>Handle confidential information with professionalism and discretion</li><li>Coordinate internal and external communications on behalf of the CEO</li><li>Organize meetings, prepare agendas, and record minutes</li><li>Follow up on action points and ensure timely completion of tasks</li><li>Liaise with senior management, clients, and external partners</li><li>Assist in preparing business proposals, contracts, and documentation</li><li>Maintain organized filing systems (digital and physical)</li><li>Support special projects and strategic initiatives as assigned</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Proven experience as an Executive Assistant or similar role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)</li><li>Ability to multitask and prioritize effectively</li><li>High level of integrity and confidentiality</li><li>Professional appearance and positive attitude</li></ul>Job Types: Full-time, PermanentPay: Up to AED5,000.00 per month

Executive Assistant to CEO

HSJB BUSINESS CONSULTING

Key Responsibilities:<ul><li>Manage and maintain executives&rsquo; calendars, schedule meetings, and coordinate appointments</li><li>Handle emails, calls, and correspondence on behalf of the executive</li><li>Prepare reports, presentations, and documents as required</li><li>Coordinate travel arrangements, including flights, accommodation, and itineraries</li><li>Maintain confidential records and important documents</li><li>Assist in organizing meetings, conferences, and company events</li><li>Follow up on tasks and ensure timely completion of assignments</li><li>Liaise with internal teams and external stakeholders</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>2&ndash;5 years of experience as an Executive Assistant or in a similar administrative role</li><li>Strong organizational and multitasking abilities</li><li>Excellent written and verbal communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to maintain confidentiality and work under pressure</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per month

Oliver Wyman

<div>
 
 Oliver Wyman is now looking to recruit an Executive Assistant to join our Middle East office and be part of our IMEA (India Middle East Africa) team!
 
 
 
 
 The role will be based out of our Dubai office.
 
 
 
 
 Job Overview:
 
 
 
 The provision of a bilingual (English/Arabic) executive level administrative support to 1-3 Partner level consultants.
 
 
 
 Key Responsibilities:
 
 
 
 
 Business Development:
 
 
 
 <ul>
 <li>
 Build relationships with clients and clients EAs
 </li>
 <li>
 Understand the business goals and objectives of each supported Partner and help to push them forward proactively
 </li>
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 Lead the administrative support of RFPs/tender responses
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 Maintain and update current list of contacts and business activities in CRM database
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 Track and maintain sales activity/pipeline with each Partner
 </li>
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 Proactively spot clients that haven&rsquo;t been called upon and/or who need follow up
 </li>
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 Execute requested follow-up calls for client mailings
 </li>
 <li>
 Assist the Marketing Department with the co-ordination of customized mailings
 </li>
 <li>
 Prepare letters, proposals and other documents using Oliver Wyman formatting styles
 
 
 </li>
 </ul>
 
 Calendaring:
 
 
 
 <ul>
 <li>
 Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate
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 Proactively spot opportunities to add internal and external meetings; interviews, staff meetings, follow up
 </li>
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 Assist with scheduling for complex projects as requested by the Partner and/or project team
 
 
 </li>
 </ul>
 
 Travel Arrangement:
 
 
 
 <ul>
 <li>
 Coordinate travel and accommodation, book cars, rail tickets, etc.
 </li>
 <li>
 Coordinate with mobility and HC to obtain relevant business visas/work permits
 </li>
 <li>
 Develop understanding of Partner scheduling and travel preferences
 </li>
 <li>
 Coordinate travel efficiently by grouping client meetings where possible ("you're in Paris to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months")
 
 
 </li>
 </ul>
 
 Daily administration:
 
 
 
 <ul>
 <li>
 Manage documents and project deliverables when requested
 </li>
 <li>
 Notify staffing and Practice EAs of extensions/re-negotiations
 </li>
 <li>
 Manage storage or disposal of confidential client information
 </li>
 <li>
 Act as central point of contact for all assigned Partner administrative needs, liaise with other support departments as necessary
 
 
 </li>
 </ul>
 
 Timesheet and Expense Reporting:
 
 
 
 <ul>
 <li>
 Prepare monthly timesheets for each assigned Partners
 </li>
 <li>
 Prepare all expense reports and/or delegate to a team assistant when necessary
 </li>
 <li>
 Request Purchase Orders (POs) as needed for relevant project teams
 
 
 </li>
 </ul>
 
 Team Support:
 
 
 
 <ul>
 <li>
 Provide coverage for EAs who are out of the office to ensure seamless support to Principals/Partners
 </li>
 <li>
 Provide short-term coverage for Principals/Partners who may be in the midst of an EA assignment transition or who are new to the Firm
 </li>
 <li>
 Provide training and support to new EAs
 </li>
 <li>
 Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team
 
 
 </li>
 </ul>
 
 Experience Required:
 
 
 
 <ul>
 <li>
 At least three years&rsquo; experience at working in a similar role.
 </li>
 <li>
 Experience in financial services, management consultancy and/or a professional services environment a plus
 
 
 </li>
 </ul>
 
 Technical Skills:
 
 
 
 <ul>
 <li>
 Advanced Word, PowerPoint, and Outlook skills, comfortable Excel skills
 </li>
 <li>
 Creative problem solving
 </li>
 <li>
 Knowledge of CRM systems (Microsoft Dynamics), Google Drive and SharePoint, a plus but not necessary
 </li>
 <li>
 English and Arabic &ndash; required
 
 
 </li>
 </ul>
 
 Skills and Attributes:
 
 
 
 <ul>
 <li>
 Positive and proactive while still be collaborative
 </li>
 <li>
 Highly organized and detail-oriented, yet operates well within a team, as well as independently
 </li>
 <li>
 Professional, tactful and able to engage with colleagues at all levels in the firm
 </li>
 <li>
 Problem solver &ndash; able to work with other teams and staff members effectively to reach a viable solution and goal
 </li>
 <li>
 Strong service focus &ndash; dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
 </li>
 <li>
 Excellent communicator and negotiator &ndash; able to deal effectively with people at all levels across a multicultural environment
 </li>
 <li>
 Maturity, poise and judgment
 </li>
 <li>
 Ability to maintain and respect confidentiality
 </li>
 <li>
 Ability to think strategically and contribute to development of departmental model
 </li>
 <li>
 One who takes constructive feedback in stride and incorporates feedback quickly
 </li>
 <li>
 Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
 </li>
 <li>
 Ability to undertake projects and produce quality and timely results
 </li>
 <li>
 Self-starter, strong initiative, confidence and ability to work with little guidance
 </li>
 <li>
 Collaborative team player
 </li>
 <li>
 Positive attitude, sense of fun is collegial and friendly
 </li>
 <li>
 Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description
 </li>
 <li>
 Methodical, organized and excellent attention to detail
 </li>
 <li>
 Flexible attitude: embraces change, hard-working, cost conscious and results driven
 </li>
 <li>
 Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman.
 
 
 </li>
 </ul>
 Oliver Wyman is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow us on LinkedIn and X.
 
 
 Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, skin color, or any other characteristic protected by applicable law.
 
 
 Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one &ldquo;anchor day&rdquo; per week on which their full team will be together in person.
 
 
 
 R_339537
 
</div>

Oliver Wyman - Executive Assistant - Dubai

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1343 executive marketing assistant jobs In Dubai

Personal Assistant to Assistant VP Sales & Marketing

Executive Assistant (EA) to MD

Executive Assistant to the CEO

Executive Assistant to Managing Director (MALE candidates ONLY)

Executive Assistant to CEO

Executive Assistant to CEO

Oliver Wyman - Executive Assistant - Dubai