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executive assistant

executive marketing assistant

Peng Space Interiors LLC

Responsibilities:<ul><li>Act as primary assistant to the Executive Manager.</li><li>Communicate fluently in English and Chinese (written &amp; spoken).</li><li>Follow up with clients on outstanding payments.</li><li>Manage and arrange company expenses.</li><li>Organize and maintain the CEO&rsquo;s travel arrangements and calendar schedule.</li><li>Provide administrative and operational support as required.</li></ul>Requirements:<ul><li>Strong proficiency in English and Chinese.</li><li>Excellent organizational and time-management skills.</li><li>Ability to handle confidential matters with professionalism.</li><li>Previous experience as an executive/manager assistant preferred.</li><li>Knowledge of the interior design or construction industry is an advantage.</li></ul>Job Type: Full-time

Executive Manager Assistant ( FEMALE )

manal ajaj

Are you highly organized, detail-oriented, and love working in a fast-paced, creative environment?A high-end fashion design boutique in Dubai is hiring a trustworthy, efficient Executive Assistant to work directly with the boutique owner and designer.Key Responsibilities:<ul><li>Organize schedules, meetings, and team coordination</li><li>Monitor sales and staff reports</li><li>Handle email communication and supplier follow-ups</li><li>Take meeting notes and generate weekly reports</li><li>Act as a bridge between management and team</li><li>Support the designer by managing administrative and operational tasks</li></ul>Requirements:<ul><li>Previous experience as an Executive Assistant, Admin Coordinator, or Office Manager</li><li>Excellent organization and multitasking skills</li><li>Strong communication in English (Arabic is a plus)</li><li>Professional, discreet, and reliable</li><li>Interest in fashion is a plus (experience in fashion is a bonus)</li><li>Comfortable working in a dynamic and elegant boutique setting</li></ul>What We Offer:<ul><li>A respectful, stylish, and growth-focused work environment</li><li>Full-time or part-time flexibility</li><li>Direct mentorship from a successful fashion entrepreneur</li><li>Opportunity to grow into an operations/management role</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Executive Administrative Assistant – Luxury Fashion Boutique

Voltron Electromechanical Works

We are seeking a highly organized, professional, and proactive Personal Assistant to support our Executive Director. The ideal candidate will manage appointments, ensure smooth scheduling, follow up with staff on delegated tasks, and act as a reliable gatekeeper to optimize the Executive Director&rsquo;s time. This role requires strong communication skills, discretion, and the ability to manage responsibilities with professionalism and efficiency.Key Responsibilities<ul><li>Manage the Executive Director&rsquo;s calendar, schedule appointments, and prioritize meetings.</li><li>Screen meeting requests, filter out non-essential engagements, and ensure time is spent on high-priority matters.</li><li>Coordinate internal and external meetings with professionalism and attention to detail.</li><li>Act as a liaison between the Executive Director and staff, following up to ensure delegated tasks are completed on time.</li><li>Handle confidential information with integrity and discretion.</li><li>Monitor emails, calls, and correspondence, providing summaries and ensuring timely responses.</li><li>Prepare meeting agendas, briefing notes, and follow-up action trackers.</li><li>Assist with travel arrangements, events, and logistics as required.</li><li>Build and maintain professional relationships on behalf of the Executive Director.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s or High -School degree preferred, or equivalent experience in administration/office management.</li><li>Exceptional organizational and time management skills.</li><li>Excellent verbal and written communication abilities.</li><li>High level of patience and good behavior.</li><li>Strong follow-up and coordination skills with a proactive, &ldquo;can-do&rdquo; attitude.</li><li>High level of discretion, confidentiality, and professionalism.</li><li>Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and digital collaboration tools.</li><li>Presentable, well-spoken, and confident in professional interactions.</li></ul>What We Offer<ul><li>A dynamic and professional work environment.</li><li>Competitive salary package commensurate with experience.</li><li>Opportunity to work closely with senior leadership and contribute to business growth.</li></ul>Job Type: Full-time

Personal Assistant - Executive Director

Union Square House

Role DescriptionWe are looking for a full-time Administration &amp; Marketing Executive to join our growing teamKey Responsibilities&middot; Conduct thorough market research and analysis to identify trends, opportunities, and consumer preferences.&middot; Work closely with graphic designers, photographers, and videographers to produce appealing content that resonates with our target audience.&middot; Ensure all marketing collateral and campaigns align with brand guidelines and business objectives.&middot; Collaborate with suppliers, event managers, and exhibition organizers.&middot; Coordinate and manage the company's participation in exhibitions and award submissions.&middot; Track and report on social media performance metrics, providing insights to the Social Media handler for continuous optimization.&middot; Stay updated on the latest social media trends, tools, and best practices to ensure our content remains innovative and effective.&middot; Responsible for updating &amp; maintaining the CRM system.&middot; Responsible for generation of periodic reports.&middot; Handle incoming calls and emails, providing excellent customer service with at most priority.&middot; Responsible for content creation.&middot; Maintain company data management in cloud.&middot; Responsible for lead management through the CRM system.Requirements&middot; Bachelor&rsquo;s degree in Business Administration or related filed.&middot; Strong communication and teamwork skill.&middot; At least two (2) years&rsquo; working experience in a similar position in UAE.&middot; Ability to communicate well and effectively, verbally and in writing, to a diverse audience.&middot; Build and maintain close and effective working relationships with colleagues.&middot; Good interpersonal skills and the ability to communicate with tact and confidence in dealing with people at all levels, both internally and externally.Send your CV to hr@ushre.comJob Type: Full-timePay: AED4,500.00 - AED5,000.00 per month

Administration & Marketing Executive

Confidential Government or Semi-government Entity

<div>
 
 
 Position Summary:
 
 
 
 The Senior Executive Assistant is a critical partner to the CEO of the Hospitality Division, providing high-level administrative, operational, and strategic support. This role requires exceptional organisational skills, strong calendar and time management abilities, and the capability to anticipate needs in a dynamic, fast-paced environment. The Executive Assistant ensures the CEO&rsquo;s schedule is optimised, priorities are managed proactively, and internal and external stakeholders are supported with professionalism and efficiency.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 1. Executive Office Management &amp; Strategic Support
 
 <ul>
 <li>
 Provide executive-level support to the CEO, ensuring efficient day-to-day operations.
 </li>
 <li>
 Manage a complex calendar, prioritising and adjusting as needed.
 </li>
 <li>
 Act as the primary liaison between the CEO and all stakeholders.
 </li>
 <li>
 Prepare reports, talking points, briefing materials, and correspondence.
 </li>
 <li>
 Handle confidential information with discretion.
 </li>
 <li>
 Coordinate and follow up on proposals and internal/external communications.
 </li>
 <li>
 Monitor key projects and track deliverables across departments.
 </li>
 <li>
 Represent the CEO&rsquo;s office in meetings as needed.
 </li>
 <li>
 Build effective relationships with senior leaders, officials, contractors, and hospitality teams.
 </li>
 </ul>
 
 2. Calendar, Meetings &amp; Time Optimisation
 
 <ul>
 <li>
 Manage and optimise the CEO&rsquo;s schedule.
 </li>
 <li>
 Organise and prepare for internal and external meetings, including leadership and board reviews.
 </li>
 <li>
 Take accurate meeting minutes and track action items.
 </li>
 <li>
 Resolve scheduling conflicts and ensure effective time use.
 </li>
 <li>
 Prioritise high-impact activities and delegate lower-priority tasks.
 </li>
 </ul>
 
 3. Office Operations &amp; Coordination
 
 <ul>
 <li>
 Ensure the executive office runs in a professional, efficient, and customer-focused manner.
 </li>
 <li>
 Liaise with multiple departments to ensure cross-functional alignment.
 </li>
 <li>
 Coordinate stakeholder meetings and ensure proper documentation and follow-ups.
 </li>
 <li>
 Maintain well-organised filing systems (both physical and digital).
 </li>
 </ul>
 
 4. Reporting, Documentation &amp; Compliance
 
 <ul>
 <li>
 Compile and format reports from multiple entities for executive review.
 </li>
 <li>
 Support operational decision-making with clear reporting.
 </li>
 <li>
 Liaise with legal and other departments to ensure accurate documentation.
 </li>
 <li>
 Maintain confidential personnel records and correspondence logs.
 </li>
 </ul>
 
 5. Additional Administrative Responsibilities
 
 <ul>
 <li>
 Manage logistics related to meetings, events, office supplies, and business needs.
 </li>
 <li>
 Handle petty cash memos, expense claims, and coordinate with finance.
 </li>
 <li>
 Support marketing and internal communication initiatives where required.
 </li>
 </ul>
 
 
 Key Skills &amp; Attributes
 
 
 <ul>
 <li>
 Proven experience supporting C-suite or senior leadership
 </li>
 <li>
 Strong planning, organisational, and multitasking skills
 </li>
 <li>
 High attention to detail and ability to prioritise effectively
 </li>
 <li>
 Strong written and verbal communication
 </li>
 <li>
 Trustworthy, discreet, and professional in all interactions
 </li>
 <li>
 Self-starter with the ability to work independently
 </li>
 <li>
 Proficiency in Microsoft Office Suite and relevant communication tools
 </li>
 </ul>
 
 
 Experience &amp; Qualifications
 
 
 <ul>
 <li>
 Minimum 7 years in an executive support role, preferably in hospitality or corporate environments
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field (preferred)
 </li>
 <li>
 Experience liaising with government bodies and senior stakeholders is a plus
 </li>
 <li>
 Excellent command of English (verbal and written)
 </li>
 </ul>
 
 
</div>

Senior EA / Office Manager

HR Connect

<div>
 
 
 Personal Assistant to Executive (Hybrid: Personal &amp; Business Support)
 
 
 
 
 
 
 📍 Location: Dubai
 
 
 🕒 Employment Type: Full-time (direct employment with the Executive)
 
 
 💰 Compensation: Competitive, based on experience
 
 
 
 
 
 About the Role
 
 
 
 
 
 A Dubai-based entrepreneur and business leader, is seeking a
 
 highly organized, proactive, and versatile Personal Assistant
 
 to provide both
 
 professional
 
 and
 
 personal
 
 support.
 
 
 
 
 
 The selected candidate will be employed directly by the executive (not the company).
 
 
 Approximately 60% of the role will focus on
 
 business-related support
 
 (calendar management, email handling, research, follow-ups), and 40% on
 
 personal/lifestyle support
 
 (appointments, travel, coordination).
 
 
 The Personal Assistant will be trusted to make day-to-day decisions on scheduling, bookings, and routine follow-ups, ensuring things move forward without waiting for constant approvals.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 <ul>
 <li>
 
 Executive Support
 
 : Manage calendar, schedule meetings, organize travel, and prepare briefing materials.
 </li>
 <li>
 
 Business Tasks
 
 : Assist with email management, research, presentations, and project follow-ups.
 </li>
 <li>
 
 Personal Support
 
 : Coordinate personal appointments, family arrangements, and lifestyle tasks.
 </li>
 <li>
 
 Administration
 
 : Maintain records, track expenses, and manage ad hoc projects.
 </li>
 <li>
 
 Decision-Making
 
 : Use sound judgment for routine matters (e.g., confirming meetings, vendor follow-ups) while escalating major decisions appropriately.
 </li>
 </ul>
 
 
 
 
 Candidate Profile
 
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Excellent written and verbal communication.
 </li>
 <li>
 High level of discretion and professionalism (confidential exposure required).
 </li>
 <li>
 Proactive, resourceful, and adaptable personality.
 </li>
 <li>
 Tech-savvy and ability to adapt to new technology platforms.
 </li>
 <li>
 Prior PA/EA experience is preferred, however,
 
 motivated fresh candidates are also welcome.
 
 </li>
 </ul>
 
 
 
 
 Why This Role?
 
 
 
 
 <ul>
 <li>
 
 Direct employment
 
 with the executive, offering a close working relationship and variety of tasks.
 </li>
 <li>
 
 Dynamic exposure
 
 : a mix of business and personal responsibilities.
 </li>
 <li>
 
 Learning opportunity
 
 : insight into entrepreneurship, operations, and strategy.
 </li>
 <li>
 
 Career growth
 
 : potential grow into expanded roles such as Executive Assistant, Office Manager, or even Chief of Staff over time.
 </li>
 </ul>
</div>

Personal Assistant to Executive

Venture Search

<div>
 
 
 Job Title:
 
 Executive Assistant to the CEO
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 
 
 We are representing a leading, diversified investment group headquartered in Dubai, seeking to appoint a highly skilled
 
 Senior Executive Assistant
 
 to directly support their Chief Executive Officer. This is a unique opportunity for an experienced professional to step into a pivotal role, combining classic executive support with more strategic responsibilities.
 
 
 
 
 
 
 The Role:
 
 
 
 As Executive Assistant, you will act as a trusted partner to the CEO, providing seamless executive support and enabling effective decision-making. This position goes beyond traditional EA duties, requiring someone with exceptional organisational skills, business acumen, and the ability to engage at a senior level on the CEO&rsquo;s behalf.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive 1:1 executive support to the CEO, including diary and travel management, correspondence, and meeting coordination.
 </li>
 <li>
 Prepare, draft, and edit documents, reports, and high-quality presentations for board and stakeholder use.
 </li>
 <li>
 Draft responses, briefing notes, and communications for the CEO, ensuring accuracy and alignment with business priorities.
 </li>
 <li>
 Liaise confidently with senior stakeholders, partners, and government entities on behalf of the CEO.
 </li>
 <li>
 Maintain discretion and confidentiality while handling highly sensitive information.
 </li>
 <li>
 Proactively manage priorities, anticipate requirements, and provide strategic administrative support.
 </li>
 <li>
 Coordinate and support key projects, initiatives, and business activities across the group.
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements:
 
 
 <ul>
 <li>
 Minimum of
 
 7+ years&rsquo; experience
 
 as an Executive Assistant supporting C-level executives.
 </li>
 <li>
 
 Arabic speaking is essential
 
 , with fluency in English required.
 </li>
 <li>
 Proven experience in environments such as family office, private equity, investment management, banking, asset management, legal, or professional services.
 </li>
 <li>
 Strong background in providing direct 1:1 executive support at a senior level.
 </li>
 <li>
 Advanced skills in preparing professional documents, reports, and board-level presentations.
 </li>
 <li>
 Exceptional communication and stakeholder management skills, with the ability to represent the CEO effectively.
 </li>
 <li>
 High level of discretion, professionalism, and business acumen.
 </li>
 </ul>
 
 
 
 
 
 This is an excellent opportunity for an experienced Senior EA who thrives in a fast-paced, professional environment and is eager to play a central role in supporting a dynamic CEO.
 
 
 
 If you have the required skills and experience, please apply to be considered.
 
 
 
 
 
 To apply, please submit your CV and cover letter outlining your relevant experience.
 
 
 
 
 
 Please note that due to the high volume of applications, only shortlisted candidates will be contacted.
 
 
 
 
</div>

Executive Assistant

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