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Client First Management Consultancy

We are looking for a proactive and organized Executive Assistant cum Lead Generator to support our (COO). The ideal candidate will manage the COO&rsquo;s calendar, schedule meetings, handle administrative tasks, and generate leads for sales.Key Responsibilities:<ul><li>Manage and maintain the COO&rsquo;s calendar, appointments, and travel schedules.</li><li>Arrange and coordinate meetings, including preparation of agendas and minutes.</li><li>Handle confidential documents and communications with discretion.</li><li>Provide administrative support such as filing, correspondence, and follow-ups.</li><li>Liaise with internal teams and external stakeholders on behalf of the COO.</li><li>Assist in tracking tasks, projects, and deadlines to ensure timely completion.</li><li>Perform other administrative duties as required.</li><li>Generate leads from Linkedin and arrange meetings</li></ul>Requirements:<ul><li>Minimum 1 year of experience as an Executive Assistant/lead generator or in a similar administrative role.</li><li>Excellent communication skills in Hindi and English (both written and spoken).</li><li>Strong organizational and time-management skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Ability to handle multiple tasks and work under pressure.</li><li>Must hold own visa and be currently based in Dubai.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Please confirm your Visa type.</li></ul>Language:<ul><li>Hindi (Preferred)</li><li>English (Preferred)</li></ul>Work Location: In person

Executive Assistant cum Lead Generator

Time Express Parcels

Sector: Courier, Freight &amp; LogisticsRole OverviewWe are seeking a proactive, highly organized, and professional Personal Assistant to provide top-tier support to our CEO. In the fast-paced courier and freight industry, you will act as a critical gatekeeper and facilitator, managing complex logistics, executive communications, and the CEO&rsquo;s professional and personal agenda to optimize their efficiency.Key Responsibilities&middot; Executive Coordination: Manage the CEO's complex calendar, including scheduling high-priority meetings, appointments, and reminders.&middot; Logistics &amp; Travel: Organize international and domestic travel logistics, including flights, visas, multi-city itineraries, and ground transportation.&middot; Freight Industry Support: Assist with the preparation and review of logistics-specific documentation such as shipping instructions, export documents, and certificates of origin.&middot; Communication Management: Serve as the primary liaison between the CEO and internal departments, global partners, and key stakeholders.&middot; Meeting Support: Attend board and leadership meetings to record minutes, prepare briefing notes, and track follow-up action items.&middot; Personal Assistance: Handle personal errands, family logistics, and property-related tasks to ensure the CEO remains focused on strategic growth.&middot; Information Management: Manage sensitive business data and confidential correspondence with the highest level of integrity.Required Qualifications &amp; Skills&middot; Experience: Minimum 3&ndash;5 years of experience as a Personal or Executive Assistant to C-level leadership.&middot; Industry Knowledge: Previous experience in freight forwarding, courier services, or logistics is highly preferred.&middot; Communication: Exceptional verbal and written English skills; bilingual proficiency (e.g., Arabic, Chinese, or Russian) may be an advantage depending on the region.&middot; Tech Savviness: Proficiency in MS Office Suite (Excel, PowerPoint, Outlook) and task management software.&middot; Attributes: Calm under pressure, proactive problem-solver, and able to maintain absolute discretion.&middot; Mobility: A valid driving license is mandatory for handling local logistics and errands.Benefits&middot; Competitive salary commensurate with experience.&middot; Opportunities for international travel and professional growth.&middot; Comprehensive health insurance and annual performance bonuses.How to ApplyInterested candidates should submit their CV and a brief cover letter detailing their experience in the logistics sector to cv@timexpress.aeWork Location: In person

Executive Assistant to CEO

Oliver Wyman

<div>
 
 Oliver Wyman is now looking to recruit an Executive Assistant to join our Middle East office and be part of our IMEA (India Middle East Africa) team!
 
 
 
 
 The role will be based out of our Dubai office.
 
 
 
 
 Job Overview:
 
 
 
 The provision of a bilingual (English/Arabic) executive level administrative support to 1-3 Partner level consultants.
 
 
 
 Key Responsibilities:
 
 
 
 
 Business Development:
 
 
 
 <ul>
 <li>
 Build relationships with clients and clients EAs
 </li>
 <li>
 Understand the business goals and objectives of each supported Partner and help to push them forward proactively
 </li>
 <li>
 Lead the administrative support of RFPs/tender responses
 </li>
 <li>
 Maintain and update current list of contacts and business activities in CRM database
 </li>
 <li>
 Track and maintain sales activity/pipeline with each Partner
 </li>
 <li>
 Proactively spot clients that haven&rsquo;t been called upon and/or who need follow up
 </li>
 <li>
 Execute requested follow-up calls for client mailings
 </li>
 <li>
 Assist the Marketing Department with the co-ordination of customized mailings
 </li>
 <li>
 Prepare letters, proposals and other documents using Oliver Wyman formatting styles
 
 
 </li>
 </ul>
 
 Calendaring:
 
 
 
 <ul>
 <li>
 Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate
 </li>
 <li>
 Proactively spot opportunities to add internal and external meetings; interviews, staff meetings, follow up
 </li>
 <li>
 Assist with scheduling for complex projects as requested by the Partner and/or project team
 
 
 </li>
 </ul>
 
 Travel Arrangement:
 
 
 
 <ul>
 <li>
 Coordinate travel and accommodation, book cars, rail tickets, etc.
 </li>
 <li>
 Coordinate with mobility and HC to obtain relevant business visas/work permits
 </li>
 <li>
 Develop understanding of Partner scheduling and travel preferences
 </li>
 <li>
 Coordinate travel efficiently by grouping client meetings where possible ("you're in Paris to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months")
 
 
 </li>
 </ul>
 
 Daily administration:
 
 
 
 <ul>
 <li>
 Manage documents and project deliverables when requested
 </li>
 <li>
 Notify staffing and Practice EAs of extensions/re-negotiations
 </li>
 <li>
 Manage storage or disposal of confidential client information
 </li>
 <li>
 Act as central point of contact for all assigned Partner administrative needs, liaise with other support departments as necessary
 
 
 </li>
 </ul>
 
 Timesheet and Expense Reporting:
 
 
 
 <ul>
 <li>
 Prepare monthly timesheets for each assigned Partners
 </li>
 <li>
 Prepare all expense reports and/or delegate to a team assistant when necessary
 </li>
 <li>
 Request Purchase Orders (POs) as needed for relevant project teams
 
 
 </li>
 </ul>
 
 Team Support:
 
 
 
 <ul>
 <li>
 Provide coverage for EAs who are out of the office to ensure seamless support to Principals/Partners
 </li>
 <li>
 Provide short-term coverage for Principals/Partners who may be in the midst of an EA assignment transition or who are new to the Firm
 </li>
 <li>
 Provide training and support to new EAs
 </li>
 <li>
 Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team
 
 
 </li>
 </ul>
 
 Experience Required:
 
 
 
 <ul>
 <li>
 At least three years&rsquo; experience at working in a similar role.
 </li>
 <li>
 Experience in financial services, management consultancy and/or a professional services environment a plus
 
 
 </li>
 </ul>
 
 Technical Skills:
 
 
 
 <ul>
 <li>
 Advanced Word, PowerPoint, and Outlook skills, comfortable Excel skills
 </li>
 <li>
 Creative problem solving
 </li>
 <li>
 Knowledge of CRM systems (Microsoft Dynamics), Google Drive and SharePoint, a plus but not necessary
 </li>
 <li>
 English and Arabic &ndash; required
 
 
 </li>
 </ul>
 
 Skills and Attributes:
 
 
 
 <ul>
 <li>
 Positive and proactive while still be collaborative
 </li>
 <li>
 Highly organized and detail-oriented, yet operates well within a team, as well as independently
 </li>
 <li>
 Professional, tactful and able to engage with colleagues at all levels in the firm
 </li>
 <li>
 Problem solver &ndash; able to work with other teams and staff members effectively to reach a viable solution and goal
 </li>
 <li>
 Strong service focus &ndash; dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
 </li>
 <li>
 Excellent communicator and negotiator &ndash; able to deal effectively with people at all levels across a multicultural environment
 </li>
 <li>
 Maturity, poise and judgment
 </li>
 <li>
 Ability to maintain and respect confidentiality
 </li>
 <li>
 Ability to think strategically and contribute to development of departmental model
 </li>
 <li>
 One who takes constructive feedback in stride and incorporates feedback quickly
 </li>
 <li>
 Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
 </li>
 <li>
 Ability to undertake projects and produce quality and timely results
 </li>
 <li>
 Self-starter, strong initiative, confidence and ability to work with little guidance
 </li>
 <li>
 Collaborative team player
 </li>
 <li>
 Positive attitude, sense of fun is collegial and friendly
 </li>
 <li>
 Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description
 </li>
 <li>
 Methodical, organized and excellent attention to detail
 </li>
 <li>
 Flexible attitude: embraces change, hard-working, cost conscious and results driven
 </li>
 <li>
 Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman.
 
 
 </li>
 </ul>
 Oliver Wyman is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow us on LinkedIn and X.
 
 
 Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, skin color, or any other characteristic protected by applicable law.
 
 
 Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one &ldquo;anchor day&rdquo; per week on which their full team will be together in person.
 
 
 
 R_339537
 
</div>

Oliver Wyman - Executive Assistant - Dubai

M I R A L.L.C

<div>
 We are looking for an
 
 Executive Assistant to CEO
 
 who will serve as a trusted right hand to the executive, providing full 1:1 support in both business and personal matters.
 
 
 In this role, you will work directly with the CEO, helping manage priorities, protect time, and ensure smooth execution of daily tasks. This is a high-impact position requiring strong organisation, discretion, and the ability to anticipate needs before they arise.
 
 
 
 Responsibilities
 
 
 
 
 Executive Support (1:1)
 
 
 
 <ul>
 <li>
 Manage the CEO's calendar, priorities, and daily schedule
 </li>
 <li>
 Act as a gatekeeper, protecting focus and time
 </li>
 <li>
 Ensure follow-ups and task execution across key areas
 
 
 </li>
 </ul>
 
 Travel &amp; Lifestyle Management
 
 
 
 <ul>
 <li>
 Organise business and personal travel end-to-end
 </li>
 <li>
 Book flights, hotels, transfers, and prepare itineraries
 
 
 </li>
 </ul>
 
 Communication
 
 
 
 <ul>
 <li>
 Handle correspondence on behalf of the CEO (EN/RU)
 </li>
 <li>
 Coordinate with internal teams and external partners
 
 
 </li>
 </ul>
 
 Meetings &amp; Coordination
 
 
 
 <ul>
 <li>
 Schedule and prepare meetings
 </li>
 <li>
 Take notes, track action points, and ensure follow-through
 
 
 </li>
 </ul>
 
 Personal Assistance
 
 
 
 <ul>
 <li>
 Support with personal tasks and day-to-day matters in Dubai when needed
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 2+ years of experience supporting senior executives (CEO / Founder / C-level)
 </li>
 <li>
 Strong organisational and time-management skills
 </li>
 <li>
 Excellent communication skills (written &amp; verbal)
 </li>
 <li>
 High level of discretion, confidentiality, and emotional intelligence
 </li>
 <li>
 Proactive, detail-oriented, and able to work independently
 </li>
 <li>
 Ability to operate in a fast-paced, high-responsibility environment
 </li>
 <li>
 Tech-savvy (Google Workspace, task managers like ClickUp, etc.)
 </li>
 <li>
 Fluent English (C1+)
 </li>
 <li>
 Fluent Russian (C1+)
 </li>
 <li>
 Based in Dubai or ready to relocate
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary
 </li>
 <li>
 Full processing of the employment visa in the UAE
 </li>
 <li>
 Medical insurance
 </li>
 <li>
 Direct exposure to top-level decision-making
 </li>
 </ul>
</div>

Waves Investments & Properties L.L.C

<div>
 
 ABOUT THE COMPANY
 
 
 Waves Investments &amp; Properties L.L.C. is a Dubai-based real estate brokerage specialising in off-plan and secondary market transactions across the UAE. The firm works closely with leading developers including DAMAC Properties, Binghatti, and other marquee names in Dubai. We serve a diverse client base of investors, end-users, and HNWIs navigating one of the world&rsquo;s most dynamic real estate markets.
 
 
 ROLE OVERVIEW
 
 
 The Executive Assistant serves as the CEO&rsquo;s operational right hand, driving cross-functional execution and ensuring the leadership office operates with precision. This is
 
 not a traditional administrative role
 
 ; the position demands:
 
 <ul>
 <li>
 Hands-on
 
 Dubai real estate experience
 
 </li>
 <li>
 
 Advanced Excel skills
 
 for reporting and dashboards
 </li>
 <li>
 
 CRM expertise
 
 (Zoho CRM, Salesforce, Leadrat, or equivalent)
 </li>
 <li>
 Commercial acumen and ability to manage strategic projects alongside operational tasks
 </li>
 </ul>
 
 The ideal candidate is a self-starter who can manage multiple priorities, investor communications, CRM governance, and content strategy, while supporting the CEO in both internal and external engagements.
 
 
 KEY RESPONSIBILITIES
 
 
 
 CEO Office &amp; Executive Support
 
 
 <ul>
 <li>
 Manage CEO calendar, meetings, travel logistics, and daily priorities
 </li>
 <li>
 Prepare briefing notes, presentations, and talking points for clients, developers, and investors
 </li>
 <li>
 Draft and manage internal/external correspondence on behalf of the CEO
 </li>
 <li>
 Establish meeting protocols, track follow-ups, and enforce accountability
 </li>
 </ul>
 
 
 Business Operations &amp; Process Management
 
 
 <ul>
 <li>
 Own and optimise workflows across sales, finance, and client servicing
 </li>
 <li>
 Oversee CRM administration: data hygiene, lead assignment, pipeline reporting, and user adoption
 </li>
 <li>
 Prepare client-facing documents: payment plans, invoices, commission agreements, refunds, and expense claims
 </li>
 <li>
 Coordinate with finance on commission tracking, DLD fee processing, and reconciliations
 </li>
 <li>
 Lead internal reporting using
 
 advanced Excel dashboards
 
 </li>
 </ul>
 
 
 Real Estate Transaction Support
 
 
 <ul>
 <li>
 Support sales team on complex transactions, developer coordination, and DLD processes
 </li>
 <li>
 Handle client escalations, cancellations, refunds, and fee waivers
 </li>
 <li>
 Maintain knowledge base of ongoing projects, inventory, and market pricing
 </li>
 </ul>
 
 
 Content &amp; Brand Communication
 
 
 <ul>
 <li>
 Drive LinkedIn and social media presence through market commentary and thought leadership
 </li>
 <li>
 Draft copy aligned with company positioning in Dubai real estate
 </li>
 <li>
 Monitor market trends, regulatory changes, and competitor activity
 </li>
 </ul>
 
 
 Lead &amp; Event Management
 
 
 <ul>
 <li>
 Manage inbound and event-sourced lead lists; clean, enrich, and distribute leads
 </li>
 <li>
 Coordinate logistics for exhibitions, developer events, and client engagement
 </li>
 <li>
 Build and maintain lead tracking dashboards with KPIs and conversion analytics
 </li>
 </ul>
 
 
 Strategic Projects
 
 
 <ul>
 <li>
 Run cross-functional projects as assigned by the CEO
 </li>
 <li>
 Identify operational bottlenecks and propose solutions
 </li>
 <li>
 Serve as the CEO&rsquo;s proxy in meetings when required
 </li>
 </ul>
 
 QUALIFICATIONS &amp; REQUIREMENTS
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business, Engineering, or related field; MBA preferred
 </li>
 <li>
 
 5&ndash;10 years experience in Dubai real estate, operations, management consulting, or EA roles
 
 </li>
 <li>
 Strong
 
 CRM proficiency
 
 (Zoho CRM, Salesforce, Leadrat, or similar)
 </li>
 <li>
 
 Advanced Excel skills
 
 (formulas, pivot tables, dashboards, reporting)
 </li>
 <li>
 Excellent written and verbal English; Arabic is a plus
 </li>
 <li>
 Comfortable with financial documents: invoices, payment plans, P&amp;L tracking, commissions
 </li>
 <li>
 Experience managing social media and brand communication
 </li>
 <li>
 Self-starter with high agency and strong organisational skills
 </li>
 <li>
 Ability to manage multiple priorities under tight deadlines
 </li>
 </ul>
 
 PREFERRED ATTRIBUTES
 
 <ul>
 <li>
 Experience in a startup or founder-led organisation
 </li>
 <li>
 Knowledge of DLD processes, RERA regulations, and UAE real estate workflows
 </li>
 <li>
 Understanding of off-plan vs. secondary market dynamics
 </li>
 <li>
 Experience with data visualisation tools (Zoho Analytics, Power BI, Google Data Studio)
 </li>
 <li>
 Awareness of UAE visa structures, MOHRE processes, and basic employment law
 </li>
 </ul>
 
 COMPENSATION &amp; BENEFITS
 
 
 Competitive salary commensurate with experience, performance-linked incentives, visa sponsorship, health insurance, annual leave per UAE Labour Law, and commission participation on closed transactions (subject to agreement).
 
</div>

HMM MIDDLE EAST SHIPPING LLC

Position:Senior Executive or Assistant ManagerJob Location:Bur Dubai, United Arab Emirates*************************************************Accounts Responsibilities:Africa trade development and marketingAfrica M/I Collection (Industry, customer, commodity, local practice, etc.)Africa trade promotionManagement and Coordination with local organizationDevelop/guide strategies to enhance Africa Trade profitabilityCustomer Management*************************************************Experience:3~5 Years&rsquo;s Experience in Africa-related work3~5 Years&rsquo;s Experience in emerging markets*************************************************Qualification:Bachelor&rsquo;s or master&rsquo;s degree.Proficient in MS office applications (Excel, Power-Point etc.).Strong verbal and written communication in English.Must possess the right working attitude and positive thinking. should be self-motivated, creative and a team player.Ability to handle multiple task and adapt to job rotations*************************************************Requirements:Candidate should be available in UAEAttested Educational Certificate is MandatoryJob Type: Full-timeWork Location: In person

Senior Executive or Assistant Manager

SmartChoice International GCC

<div>
 
 
 Executive Assistant
 
 
 
 
 Dubai
 
 
 
 
 Salary up to AED 22,000
 
 
 
 
 
 
 My client a leading IT &amp; Cybersecurity company is looking for an
 
 Executive Assistant
 
 to provide high-level administrative and business support to a senior executive. This role is ideal for someone who thrives in a fast-paced environment, is highly organised, and enjoys being at the centre of executive operations.
 
 
 
 
 
 As an Executive Assistant, you will manage a wide range of business-focused responsibilities including report preparation, calendar management, travel coordination, expense processing, and day-to-day executive support. The successful candidate will be solutions-driven, detail-oriented, and confident working with senior stakeholders.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage and maintain the executive&rsquo;s calendar, meetings, and priorities
 </li>
 <li>
 Coordinate complex travel arrangements and accommodation
 </li>
 <li>
 Prepare reports, presentations, and business documents
 </li>
 <li>
 Process executive expenses and support administrative workflows
 </li>
 <li>
 Organise daily workloads effectively and meet tight deadlines
 </li>
 <li>
 Handle multiple tasks in a dynamic, fast-changing environment
 </li>
 <li>
 Maintain a high level of professionalism and discretion at all times
 </li>
 <li>
 Build strong working relationships and support a professional office culture
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree, ideally in Business Administration or a related field
 </li>
 <li>
 Proven experience as an Executive Assistant or in a senior administrative support role
 </li>
 <li>
 
 Advanced proficiency across the full Microsoft Office suite
 
 </li>
 <li>
 Strong organisational, communication, and time-management skills
 </li>
 <li>
 Proactive problem-solver with sound judgment and decision-making ability
 </li>
 <li>
 Excellent verbal and written English skills
 </li>
 <li>
 Arabic speaker
 </li>
 <li>
 
 Immediately available candidates would be desirable
 
 </li>
 </ul>
</div>

Executive Assistant

Explore 592+ Executive marketing assistant in Dubai this April. Find roles across top companies and apply now to boost your career.

592 executive marketing assistant jobs In Dubai

Executive Assistant cum Lead Generator

Executive Assistant to CEO

Oliver Wyman - Executive Assistant - Dubai

Executive Assistant to CEO

Executive Assistant to CEO

Senior Executive or Assistant Manager

Executive Assistant