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Eva Interiors

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 The Executive Assistant to the CEO is responsible for providing high-level executive, operational, administrative, and strategic coordination support to the Chief Executive Officer to ensure effective execution of business priorities, leadership alignment, and organizational efficiency across EVA Interiors. The role serves as the primary coordination point between the CEO and internal as well as external stakeholders, ensuring that executive directives, strategic initiatives, meetings, communications, approvals, and operational follow-ups are managed with the highest standards of professionalism, confidentiality, urgency, and accuracy.
 
 
 The Executive Assistant is expected to operate beyond traditional administrative responsibilities by actively supporting the CEO in driving governance, accountability, organizational discipline, and executive office efficiency. This includes maintaining full visibility over priorities, monitoring action plans and critical deadlines, ensuring effective communication flow between departments, and supporting leadership decision-making through structured coordination, reporting, and follow-up management.
 
 
 
 
 
 The role requires exceptional organizational discipline, executive presence, business communication skills, and the ability to anticipate operational and strategic requirements before they impact business continuity or executive effectiveness. The Executive Assistant must consistently demonstrate a high level of ownership, maturity, confidentiality, adaptability, and professionalism while supporting a fast-paced luxury interior design and fit-out business environment aligned with EVA Interiors&rsquo; standards, operational expectations, and leadership culture.
 
 
 
 
 
 
 Key Performance Accountabilities:
 
 
 
 
 
 
 1. Executive Calendar &amp; Priority Management
 
 
 
 1.1
 
 Manage and optimize the CEO&rsquo;s calendar, ensuring alignment with business priorities, leadership meetings, operational requirements, client engagements, and strategic initiatives.
 
 
 
 1.2
 
 Ensure effective prioritization of meetings, appointments, reviews, and business commitments to maximize executive productivity and operational efficiency.
 
 
 
 1.3
 
 Proactively identify scheduling conflicts, operational overlaps, and priority risks while implementing corrective coordination before escalation occurs.
 
 
 
 1.4
 
 Maintain visibility over urgent matters, pending approvals, strategic deadlines, and executive deliverables requiring immediate action or follow-up.
 
 
 
 1.5
 
 Coordinate internal and external meetings while ensuring proper preparation, agenda alignment, and logistical readiness.
 
 
 
 
 
 
 2. Executive Communication &amp; Correspondence
 
 
 
 
 2.1
 
 Draft, review, and coordinate executive communications, announcements, presentations, reports, letters, and business correspondence on behalf of the CEO.
 
 
 
 2.2
 
 Ensure all communications issued from the Executive Office reflect EVA Interiors&rsquo; professional standards, executive tone, and brand positioning.
 
 
 
 2.3
 
 Manage communication flow between the CEO and departments to ensure clarity, responsiveness, accountability, and timely execution of actions.
 
 
 
 2.4
 
 Handle sensitive and confidential information with a high degree of professionalism, discretion, and integrity.
 
 
 
 2.5
 
 Monitor communication response timelines and escalate delayed matters affecting executive priorities or operational continuity.
 
 
 
 
 
 
 3. Meeting Governance &amp; Executive Follow-Up
 
 
 
 
 3.1
 
 Coordinate executive meetings, operational reviews, leadership discussions, performance meetings, and strategic business sessions led by the CEO.
 
 
 
 3.2
 
 Prepare meeting agendas, reports, presentations, and supporting documents prior to meetings to ensure effective decision-making and meeting readiness.
 
 
 
 3.3
 
 Record professional and accurate Minutes of Meeting (MOM) with clearly defined action plans, responsibilities, deadlines, and escalation points.
 
 
 
 3.4
 
 Track all executive action items and ensure departments provide updates and complete deliverables within agreed timelines.
 
 
 
 3.5
 
 Escalate delays, governance gaps, or repeated non-compliance impacting executive directives, strategic priorities, or operational performance.
 
 
 
 3.6
 
 Ensure meeting governance standards are maintained across all CEO-led discussions and executive reviews.
 
 
 
 
 
 
 4. Executive Office Coordination &amp; Operational Support
 
 
 
 
 4.1
 
 Act as the central coordination point between the CEO and all departments to ensure operational alignment and communication efficiency across the business.
 
 
 
 4.2
 
 Support the CEO in organizing strategic initiatives, leadership priorities, operational reviews, and business-critical activities.
 
 
 
 4.3
 
 Monitor executive office workflow efficiency and ensure submissions, approvals, reports, and pending actions are properly tracked and followed up.
 
 
 
 4.4
 
 Coordinate executive travel arrangements, accommodations, reservations, logistics, and business schedules when required.
 
 
 
 4.5
 
 Maintain structured filing systems for executive reports, contracts, presentations, confidential records, and business documentation.
 
 
 
 4.6
 
 Ensure the Executive Office maintains a high standard of professionalism, responsiveness, organization, and operational discipline.
 
 
 
 
 
 
 5. Reporting &amp; Business Support:
 
 
 
 
 5.1
 
 Consolidate departmental reports, dashboards, presentations, and operational updates for executive review and decision-making purposes.
 
 
 
 5.2
 
 Ensure reports submitted to the CEO are accurate, properly structured, professionally formatted, and aligned with required timelines.
 
 
 
 5.3
 
 Assist in preparing executive presentations, board-level materials, operational summaries, and strategic review documents.
 
 
 
 5.4
 
 Support cross-functional coordination related to business performance, project tracking, governance reviews, and operational initiatives.
 
 
 
 5.5
 
 Maintain visibility over key executive priorities and ensure proper reporting follow-up with departments and leadership teams.
 
 
 
 
 
 
 6. Confidentiality, Professionalism &amp; Governance
 
 
 
 
 6.1
 
 Maintain strict confidentiality regarding business operations, financial matters, employee information, strategic discussions, and executive decisions.
 
 
 
 6.2
 
 Demonstrate professionalism, executive presence, maturity, diplomacy, and strong interpersonal communication across all interactions.
 
 
 
 6.3
 
 Ensure high levels of ownership, responsiveness, reliability, and accountability in supporting the CEO and Executive Office operations.
 
 
 
 6.4
 
 Maintain compliance with company policies, governance standards, and professional conduct expectations.
 
 
 
 6.5
 
 Protect the integrity and reputation of the Executive Office through disciplined coordination and professional communication standards.
 
</div>

Executive Assistant

B&B Hotel Hannover-City

Are you holding an Emirati Family Book? Then you may be the candidate we are looking for. We are seeking a professional and highly organized Executive Secretary / Department Coordinator to provide executive-level support to the CEO while coordinating daily departmental operations. The ideal candidate should possess strong communication skills in English and Arabic, excellent administrative abilities, and the flexibility to support business events during weekends and evenings when required.Key Responsibilities<ul><li>Provide high-level administrative and secretarial support to the CEO.</li><li>Manage calendars, meetings, appointments, travel arrangements, and correspondence.</li><li>Coordinate departmental activities, schedules, and internal communication.</li><li>Prepare reports, presentations, meeting minutes, and official documents.</li><li>Liaise with internal departments, external stakeholders, and clients professionally.</li><li>Support event coordination, including weekend and evening events when required.</li><li>Maintain confidentiality of sensitive business information and executive communications.</li><li>Ensure smooth office operations and assist in resolving administrative issues efficiently.</li><li>Deliver excellent customer service while maintaining strong professional relationships.</li></ul>Required skills/ Education/ Experience<ul><li>Any Bachelors Degree</li><li>Must be hold Emirati Family book</li><li>Minimum 2&ndash;3 years of experience in an Executive Secretary, Executive Assistant, or similar coordination role.</li><li>Proven track record of supporting C-Suite executives.</li><li>Strong communication skills in English and Arabic (spoken and written).</li><li>Proficient in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and manage multiple priorities effectively.</li><li>Flexible to work during weekends and evenings for events and business requirements.</li><li>Strong organizational, interpersonal, and customer service skills.</li><li>Team player with a professional and positive attitude.</li></ul>Salary: AED 10000/MonthLocation: DubaiType of Employment: Full time / PermanentWhat you can expect from the employerOpportunity to grow and develop creative skillsSupportive and collaborative work environmentExposure to real-world projects and branding work.Pay: AED9,000.00 - AED10,000.00 per hourApplication Question(s):<ul><li>Are you an Emirati national ?</li><li>Are you okay to work 5 days a week?</li><li>Do you have min 2&ndash;3 years of experience in an Executive Secretary, Executive Assistant, or similar coordination role.</li></ul>Work Location: In person

Executive Secretary

First Flight Courier ME LLC

We are looking for Operations Executive.Excellent Verbal and Written communication skill in English is mandatory. Knowledge of Excel will be an added advantage. Should have excellent Typing Skills. Candidates should be involved and assist in clearance procedures.Candidate should be smart with a &quot;can-do&quot; attitude and willing to learn and grow in this industry.You may assign night shift as well. Salary is all-inclusive. Company provides VISA and Medical Insurance.Job Types: Full-time, PermanentPay: AED2,500.00 per monthWork Location: In person

Operations Executive

<div>Title:
Chief Information Security Officer Director
KBR is seeking a Chief Information Security Officer Director to provide enterprise leadership for corporate cybersecurity and information protection. This role will define and execute KBR&rsquo;s global corporate information security strategy, safeguarding corporate systems, data, intellectual property, and digital platforms while enabling secure business growth and transformation.
This Chief Information Security Officer Director will focus on corporate IT and shared services environments, including cloud platforms, SaaS applications, enterprise systems, and workforce technologies. The role operates as a trusted advisor to executive leadership, partnering across functionally to manage cyber risk and strengthen enterprise resilience.
Ability and willingness to travel internationally as required (approximately 10&ndash;20%).
***Background Check Required***
Responsibilities:<ul><li>
Define, lead, and execute KBR&rsquo;s information security strategy, operating model, and multiyear roadmap aligned with enterprise objectives</li><li>
Serve as the enterprise authority on cyber risk, threat posture, and resilience, advising executive leadership on risk-based decision making</li><li>
Establish and maintain corporate information security policies, standards, and governance aligned to frameworks such as NIST CSF, ISO 27001, SOX ITGCs, GDPR, Australia and UK data protection requirements</li><li>
Oversee enterprise-wide risk management and compliance:<ul><li>
Conduct regular risk and information security assessments to identify security vulnerabilities and threats, both internal and external</li><li>
Develop and implement risk mitigation strategies and security controls to reduce and manage identified risks</li><li>
Monitor compliance with applicable laws, regulations, and contractual obligations related to information security</li></ul></li><li>
Lead incident response and breach management, including executive communications, regulatory coordination, and post incident remediation</li><li>
Partner with IT and Digital teams to embed secure by design practices into cloud adoption, enterprise applications (ERP, HRIS, CRM), data platforms, and automation initiatives</li><li>
Oversee third party and supplier cyber risk management for vendors and technology partners</li><li>
Support enterprise initiatives including M&amp;A, divestitures, and system integrations from a cybersecurity and risk perspective</li><li>
Build, lead, and develop a high performing global information security organization</li><li>
Drive enterprise-wide security awareness, training, and accountability to strengthen KBR&rsquo;s cyber culture</li><li>
Collaborate across regions and functions in alignment with KBR&rsquo;s team of teams operating model</li></ul>
Qualifications:<ul><li>
Bachelor&rsquo;s degree in computer science, information security, engineering, or a related field</li><li>
Progressive professional experience in information security, IT risk, or technology leadership</li><li>
Proven ability leading enterprise or cybersecurity programs in a global organization</li><li>
Expertise securing IT environments, including cloud, SaaS, identity, and enterprise applications</li><li>
Executive level communication skills with the ability to translate technical risk into business impact</li><li>
Professional certifications preferably CISSP, CISM, or CRISC</li></ul>
Preferred Qualifications:<ul><li>
Master&rsquo;s degree or MBA</li><li>
Proficiency supporting public company environments, including SOX and internal audit collaboration</li><li>
Competency leading information protection initiatives and building security culture in an international organization</li><li>
Cloud security expertise (AWS, Azure, or similar platforms)</li><li>
Demonstrated capacity in supporting large scale digital transformation or enterprise modernization initiatives</li><li>
Proven success operating within a matrixed, multinational organization</li><li>
Effective leadership presence with the ability to influence</li></ul></div>

Chief Information Security Officer Director

Sundus

<div>
 
 Position Title:
 
 
 Executive Driver
 
 
 
 
 Job code -
 
 JPC - 6052
 
 
 
 Experience
 
 Min 3 years
 
 
 
 Education:
 
 High School / Diploma / Bachelor s degree
 
 
 
 Location:
 
 Dubai ( as the role involves transporting the client from Dubai to Abu Dhabi )
 
 
 
 Language:
 
 Excellent in English
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Safely transport executives, guests, and employees to designated locations.
 </li>
 <li>
 Maintain punctual pick-up and drop schedules.
 </li>
 <li>
 Ensure the vehicle is clean, well-maintained, and fueled at all times.
 </li>
 <li>
 Follow all traffic laws, company policies, and safety regulations.
 
 
 </li>
 </ul>
 
 Skills &amp; Requirements
 
 
 
 <ul>
 <li>
 Valid driving license with a clean driving record.
 </li>
 <li>
 Good knowledge of local routes and traffic regulations.
 </li>
 <li>
 Professional appearance and behavior.
 </li>
 <li>
 Strong time management and communication skills.
 </li>
 <li>
 Basic vehicle maintenance knowledge.
 </li>
 </ul>
</div>

Executive Driver

Square Yards Real Estate LLC

Position - MIS ExecutiveCompany - Interior Company by Square Yards UAELocation - Dubai | Onsite | Full-timeJob SummaryWe are seeking a proactive and detail-oriented MIS Executive to support the Planning, Procurement, and Vendor Management teams in an interior design and fit-out environment. The role involves managing project-related MIS reports, tracking procurement data, coordinating with vendors, maintaining documentation, and ensuring smooth administrative operations across projects.The ideal candidate should possess strong Excel and reporting skills, excellent coordination abilities, and experience handling procurement or project-related documentation.Key Responsibilities- MIS &amp; Reporting- Prepare daily, weekly, and monthly MIS reports related to projects, procurement, materials, and vendor performance.- Track project timelines, material delivery schedules, and procurement status.- Maintain and update databases for BOQs, purchase orders, invoices, quotations, and project trackers.- Generate reports for management on procurement costs, pending orders, vendor payments, and project progress.- Ensure accuracy and timely submission of reports and documentation.- Coordinate with planning, design, site execution, and procurement teams for data collection and updates.- Maintain project-wise records and documentation systematically.- Procurement &amp; Vendor Coordination- Assist procurement team in vendor coordination and follow-ups.- Maintain vendor database, quotations, comparative statements, and purchase records.- Follow up with suppliers for material dispatch, delivery schedules, and pending orders.- Coordinate with vendors regarding invoices, payments, and documentation.- Support negotiation documentation and procurement approvals.- Administrative Responsibilities- Handle day-to-day office coordination.- Maintain filing systems for project and procurement documents.- Schedule meetings, prepare MOMs (Minutes of Meeting), and maintain communication records.- Coordinate courier and administrative support activities.- Assist management with operational tasks as required.Required Skills &amp; Competencies- Strong proficiency in MS Excel (Pivot Tables, VLOOKUP/XLOOKUP, Formulas, MIS Reporting).- Good knowledge of MS Office and Google Sheets.- Strong coordination and follow-up skills.- Excellent organizational and multitasking abilities.- Attention to detail and documentation accuracy.- Good communication skills with vendors and internal teams.- Ability to work under deadlines in a fast-paced project environment.Work Location: In person

MIS Executive

POLESTAR ADVISORY SERVICES PROVIDER

Job DescriptionPolestar Advisory Services is a growing business setup consulting company looking for a dynamic and organized Receptionist cum Client Relationship Executive to join our team. This dual role is ideal for someone who enjoys being the first point of contact for clients while also building and maintaining strong customer relationships.You will manage front desk operations and proactively support client engagement, retention, and satisfaction.Website: www.polestaruae.comKey ResponsibilitiesReceptionist Duties:<ul><li>Greet and welcome visitors and clients professionally</li><li>Answer, screen, and forward incoming phone calls</li><li>Manage meeting room bookings and coordinate visitor schedules</li><li>Handle incoming and outgoing mail, couriers, and deliveries</li><li>Maintain a clean, organized reception area</li><li>Assist with basic administrative tasks (data entry, filing, scanning)</li></ul>Client Relationship Executive Duties:<ul><li>Act as the primary point of contact for existing and potential clients</li><li>Build strong relationships by understanding client needs and following up on inquiries</li><li>Prepare and send quotations, proposals, and service information to clients</li><li>Coordinate with internal teams to ensure timely delivery of services/products</li><li>Handle client feedback, complaints, and requests professionally and promptly</li><li>Maintain an updated CRM database of client interactions and sales leads</li><li>Assist in client retention activities (calls, emails, occasional visits if required)</li></ul>Requirements<ul><li>Proven experience as a Receptionist, Front Desk Officer, or Client Relationship Executive (minimum 1&ndash;2 years in UAE preferred)</li><li>Excellent verbal and written communication skills in English</li><li>Professional appearance and customer-focused attitude</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook) and basic CRM tools</li><li>Ability to work independently and handle pressure during peak times</li><li>Bachelor&rsquo;s degree or diploma in Business Administration / Marketing is an advantage</li></ul>Benefits<ul><li>Competitive salary (3,000 &ndash; 3,500 AED/month, based on experience)</li><li>Employment visa and medical insurance as per UAE labor law</li><li>Annual leave as per company policy</li><li>Friendly and professional work environment</li></ul>How to ApplyInterested candidates can send their CV to support@polestaruae.com with the subject line: &ldquo;Application &ndash; Receptionist &amp; CRE&rdquo;Pay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Receptionist Cum Client Relationship Executive

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