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executive - operations Jobs in Saudi Arabia

executive - operations

executive operations

LEO MEA (Middle East & Africa)

<div>
 
 Company Description
 
 
 
 We help grow many of the world's most iconic brands at Leo Burnett. We help grow even more of the world's most talented people. You'll find at Leo Burnett an agency built on ideas and dependent upon the people behind them. A culture that doesn't just respect creativity but cherishes it. And a community where the path you choose is your own, the places you can go limitless.
 
 
 Today, Leo Burnett is one of the most awarded creative networks in the world. We believe creativity has the power to transform human behavior, and we use ours to help our clients' brands discover their "human purpose" and play meaningful, active roles in people's lives.
 
 
 
 Responsibilities
 
 
 
 
 Administrative Support:
 
 
 
 <ul>
 <li>
 Provide administrative assistance to various departments, including data entry, document preparation, and filing.
 </li>
 <li>
 Coordinate meetings, conferences, and appointments as required.
 </li>
 <li>
 Assist in managing office supplies and inventory.
 </li>
 <li>
 Collaborate with the Talent Team to assist in seating arrangements for employees.
 </li>
 <li>
 Coordinate with messengers/Runners to deliver clients, Vendors and governmnetal stuff (Invoices/Documents) as required.
 </li>
 <li>
 Follow up on various talent-related matters, ensuring tasks are completed in a timely manner.
 </li>
 <li>
 Coordinate with finance team to manage all invoices and expenses POs.
 </li>
 <li>
 Coordinate office related stuff with office Boys as required.
 </li>
 <li>
 Issuing all Expenses Pos and register invoices
 </li>
 <li>
 Drafting Manual Invoices
 </li>
 <li>
 Creating new Expenses Vendor and clients in the New System
 </li>
 <li>
 Tracking &amp; reporting office attendance &amp; rotation plans
 
 
 </li>
 </ul>
 
 Travel Arrangements
 
 
 
 <ul>
 <li>
 Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.
 </li>
 <li>
 Prepare travel itineraries and ensure all travel-related documents are in order.
 </li>
 <li>
 Monitor and reconcile travel expenses and ensure compliance with company policies.
 
 
 </li>
 </ul>
 
 Communication
 
 
 
 <ul>
 <li>
 Effectively communicate with clients, employees, and visitors to address inquiries and provide information.
 </li>
 <li>
 Handle and distribute incoming and outgoing mail and packages.
 
 
 </li>
 </ul>
 
 Calendar Management
 
 
 
 <ul>
 <li>
 Assist in managing calendars for management.
 </li>
 <li>
 Schedule appointments and meetings, ensuring efficient use of their time.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience in the same field is preferable.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 R-2408P-2700
</div>

Executive - Operations

Rua Al Madinah Holding | رؤى المدينة القابضة

<div>
 
 
 Job Summary:
 
 
 
 We are looking for an experienced Executive Assistant to oversee activities within the Chief Operations Officer&rsquo;s office, ensuring proper planning, coordination, and tracking across the Operations sector. This role supports executive-level operations through the following responsibilities:
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Maintain and manage the Operations Executive Director's calendar, including scheduling meetings, appointments, and travel itineraries.
 </li>
 <li>
 Coordinate travel arrangements, including booking flights, hotels, and ground transportation.
 </li>
 <li>
 Prepare briefing materials and agendas for meetings, conferences, and presentations.
 </li>
 <li>
 Manage incoming and outgoing emails, calls, and messages, filtering and prioritizing information for the Executive Director.
 </li>
 <li>
 Draft and proofread correspondence, reports, and presentations as directed.
 </li>
 <li>
 Liaise with internal and external stakeholders, responding to inquiries and providing accurate information.
 </li>
 <li>
 Maintain electronic and physical filing systems for efficient document access and retrieval.
 </li>
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 Track deadlines and follow up on outstanding tasks and deliverables.
 </li>
 <li>
 Organize and prepare meeting rooms and materials for executive meetings.
 </li>
 <li>
 Take accurate and comprehensive minutes during meetings.
 </li>
 <li>
 Provide logistical support for internal and external projects led by the Executive Director.
 </li>
 <li>
 Maintain strict confidentiality regarding sensitive information and financial matters.
 </li>
 <li>
 Exercise discretion and professional judgment in all interactions and decisions.
 </li>
 <li>
 Manage petty cash and the administrative budget for the Operations division.
 </li>
 <li>
 Coordinate office supplies and equipment needs.
 </li>
 <li>
 Assist with special projects and strategic initiatives as assigned.
 </li>
 </ul>
 
 
 
 
 
 Qualification:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 Minimum of 2 years of experience in executive support, office management, or operations coordination.
 </li>
 <li>
 Expert-level skills in follow-up and tracking, with strong attention to detail and deadline management.
 </li>
 <li>
 Intermediate proficiency in business planning, communication planning &amp; execution, and project coordination.
 </li>
 <li>
 Strong organizational and multitasking abilities to manage complex schedules and priorities.
 </li>
 <li>
 Excellent written and verbal communication skills for professional correspondence and stakeholder engagement.
 </li>
 <li>
 High level of discretion, professionalism, and confidentiality in handling sensitive matters.
 </li>
 </ul>
 
 
</div>

Executive Administrative Assistant

CNTXT

<div>
 
 
 Job Summary
 
 
 
 
 
 
 The Executive Office Manager plays a key role in ensuring the smooth, efficient, and compliant operation of the executive office. This position provides high-level, confidential support to senior leadership by managing all complex administrative functions, meticulously controlling the office budget, and streamlining operational workflows. The Manager acts as a central liaison for board/committee coordination and a primary point of contact for internal and external stakeholders, ensuring the executive team operates with maximum professionalism and organizational efficiency.
 
 
 
 
 
 
 Principal Duties
 
 
 
 
 
 <ol>
 <li>
 Manage day-to-day operations of the executive office, including administrative support, scheduling, and office logistics.
 </li>
 <li>
 Provide high-level executive support to C-suite leaders, including calendar management, travel arrangements, and meeting coordination.
 </li>
 <li>
 Act as the point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Prepare, review, and manage confidential correspondence, reports, and presentations.
 </li>
 <li>
 Organize and facilitate executive meetings, board meetings, and offsite events; take meeting minutes and track action items.
 </li>
 <li>
 Supervise and mentor administrative staff, ensuring workflow efficiency and professional development.
 </li>
 <li>
 Travel with executives as needed to provide on-the-ground support for meetings, events, and business engagements.
 </li>
 <li>
 Maintain office systems, policies, and procedures to support organizational goals.
 </li>
 <li>
 Support special projects and company initiatives as directed by executive leadership.
 </li>
 <li>
 Ensure compliance with company policies, data security, and confidentiality requirements.
 </li>
 </ol>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ol>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Management, or related field (or equivalent experience).
 </li>
 <li>
 
 Work Experience:
 
 Minimum of 5+ years of executive-level administrative or office management experience.
 </li>
 <li>
 
 Language:
 
 Strong English written and verbal communication skills.
 </li>
 </ol>
 
 
 
 
 
 Functional Job Competency
 
 
 
 
 
 <ul>
 <li>
 
 Executive Tech Mastery:
 
 Expert proficiency in the executive tech stack: advanced scheduling, video conferencing, and digital document control.
 </li>
 <li>
 
 Financial &amp; Expense Governance:
 
 Manages, tracks, and reconciles the office budget and expense reporting, ensuring strict financial compliance.
 </li>
 <li>
 
 Governance &amp; Board Support:
 
 Expertly manages high-level meeting procedures, including preparing agendas, compiling confidential materials, and tracking action items.
 </li>
 <li>
 
 Office &amp; Vendor Operations Oversight:
 
 Functional expertise in managing the physical executive office environment, coordinating external vendor relationships, and overseeing administrative support staff to maintain smooth daily operations.
 </li>
 </ul>
</div>

Executive Office Manager

CARMA

<div>
 
 🌟
 
 We&rsquo;re Hiring: HR &amp; Admin Executive &ndash; Riyadh, Saudi Arabia
 
 🌟
 
 Preferred Saudi
 
 🌟
 
 
 
 
 
 We are looking for a
 
 dynamic and experienced HR &amp; Admin Executive
 
 to join our team in Riyadh.
 
 
 The ideal candidate will play a key role in managing HR operations, government portals, and office administration to ensure smooth business operations and full regulatory compliance.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 🔹
 
 Human Resources (HR)
 
 
 <ul>
 <li>
 Prepare and issue employment contracts, offer letters, salary certificates, and HR-related letters.
 </li>
 <li>
 Handle iqama renewals, medical insurance (for employees and dependents), and GOSI updates.
 </li>
 <li>
 Process exit/re-entry visas and manage requests via Muqeem, Qiwa, and GOSI.
 </li>
 <li>
 Coordinate internally with departments and maintain updated employee records on Etimad.
 </li>
 <li>
 Prepare official letters for government and private entities (Chamber of Commerce, banks, embassies, etc.).
 </li>
 </ul>
 
 🔹
 
 Government Portals &amp; Regulatory Compliance
 
 
 <ul>
 <li>
 Maintain and update company records on portals such as Qiwa, GOSI, ZATCA, Monsha&rsquo;at, and Etimad.
 </li>
 <li>
 Issue and renew CRs, ZATCA, Monsha&rsquo;at, Saudization, and Local Content certificates.
 </li>
 <li>
 Monitor and resolve government penalties, violations, and alerts.
 </li>
 <li>
 Submit tenders, financial claims, and proposals via Etimad.
 </li>
 <li>
 Support regional teams with Etimad-related submissions and follow-ups.
 </li>
 <li>
 Ensure full compliance with Saudi labor and legal regulations.
 </li>
 </ul>
 
 🔹
 
 Office Management &amp; Operations
 
 
 <ul>
 <li>
 Supervise office setup, maintenance, purchases, and logistics.
 </li>
 <li>
 Manage invoices, petty cash, and office expenses.
 </li>
 <li>
 Coordinate drivers&rsquo; schedules, travel, accommodation, and event logistics.
 </li>
 <li>
 Oversee vendor management and service contracts.
 </li>
 </ul>
 
 🔹
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Coordinate meetings, events, and executive communications.
 </li>
 <li>
 Prepare monthly HR and expense reports.
 </li>
 <li>
 Liaise with regional and global offices.
 </li>
 <li>
 Provide administrative and logistical support to external teams on KSA projects.
 </li>
 </ul>
 
 🔹
 
 Official Company Representation
 
 
 <ul>
 <li>
 Communicate with government and private entities on behalf of the company.
 </li>
 <li>
 Follow up on official submissions and inquiries.
 </li>
 <li>
 Represent the company professionally in all external dealings.
 </li>
 </ul>
</div>

HR & Admin Executive - Saudi

Saken Village

Saken is a leading residential compounds management and operations company based in Jubail, Saudi Arabia, dedicated to delivering exceptional living standards through premium hospitality, facility management, and community experiences. With a growing portfolio of compounds and amenities, Saken is redefining comfort and operational excellence across the Kingdom. Position Executive Assistant to the Chief Operating Officer (COO) Type Full-Time About the Role We are seeking a proactive and highly organized Executive Assistant to support our COO in managing day-to-day operations, communication, and strategic initiatives. The ideal candidate will be a detail-oriented professional capable of balancing executive-level coordination with discretion, efficiency, and business insight. Key Responsibilities <ul> <li>Provide comprehensive administrative and operational support to the COO.</li> <li>Manage scheduling, calendar coordination, and meeting logistics across departments.</li> <li>Prepare and review reports, presentations, and internal communications.</li> <li>Handle confidential information with the utmost integrity and professionalism.</li> <li>Coordinate with department heads to ensure timely completion of operational tasks and deliverables.</li> <li>Support the COO in monitoring project progress, timelines, and KPIs.</li> <li>Facilitate communication between the COO and internal/external stakeholders.</li> <li>Organize travel arrangements, expense reports, and documentation.</li> <li>Assist in preparing board materials, executive summaries, and performance dashboards.</li> </ul> Qualifications <ul> <li>Bachelor's degree in Business Administration, Management, or a related field.</li> <li>Minimum 3-5 years of experience supporting C-level executives (hospitality or real estate sector preferred).</li> <li>Excellent organizational, multitasking, and communication skills.</li> <li>Strong command of Microsoft Office Suite and document management tools.</li> <li>High level of professionalism, discretion, and problem-solving ability.</li> <li>Fluency in Arabic and English.</li> </ul> Why Join Saken? <ul> <li>At Saken, you'll join a dynamic and growing company with a collaborative work culture that values excellence, initiative, and continuous development. This role offers a unique opportunity to work closely with executive leadership and contribute directly to strategic decision-making and operational success.</li> </ul> Seniority Level Mid-Senior level Employment type Full-time Job function Administrative Industries Hospitality

Executive Assistant to the COO

Rawaj - Human Capital Management

<div>leading Saudi retail group specializing in home solutions and lifestyle products, operating through a network of showrooms and a growing e-commerce presence across the Kingdom.
Location: Riyadh, Saudi Arabia
Chief Executive Officer / Vice President is responsible to lead the company's next phase of strategic growth, strengthen profitability, and drive operational excellence across all business units.<h3 class="jobSectionHeader">
Key Accountabilities</h3><ul><li>
Develop and implement the company&rsquo;s long-term strategic and operational plan.</li><li>
Oversee all business functions including retail operations, sales, marketing, finance, and supply chain.</li><li>
Lead business transformation initiatives to enhance efficiency, customer experience, and digital presence.</li><li>
Manage full P&amp;L responsibilities and ensure sustainable financial growth.</li><li>
Build and lead a high-performing executive team with clear KPIs and accountability.</li><li>
Foster strong partnerships with suppliers, distributors, and key market stakeholders.</li><li>
Represent the company to investors, partners, and key industry bodies.</li></ul><h3 class="jobSectionHeader">
Knowledge, Skills, and Experience</h3><ul><li>
Bachelor&rsquo;s degree in Business Administration, Engineering, Marketing, or a related field. MBA or Executive Leadership Program preferred.</li><li>
15&ndash;20+ years of total professional experience.</li><li>
At least 5 years in a CEO, Vice President, or General Manager role leading large-scale retail or consumer-focused organizations.</li><li>
Solid experience managing multi-branch operations within the Kingdom or GCC region.</li><li>
Hands-on P&amp;L ownership and financial planning experience.</li><li>
Strategic thinking with the ability to translate vision into actionable business plans.</li><li>
Strong financial acumen and data-driven decision-making.</li><li>
Excellent people leadership, coaching, and performance management skills.</li><li>
Ability to build strategic partnerships with suppliers, distributors, and investors.</li></ul></div>

Vice President - Home Solutions Retail | Saudi Arabia

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2221 executive operations jobs IN Saudi Arabia

Executive - Operations

Executive - Operations

Executive Administrative Assistant

Executive Office Manager

HR & Admin Executive - Saudi

Executive Assistant to the COO

Vice President - Home Solutions Retail | Saudi Arabia