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Whiteshield

<div>Whiteshield is a global policy advisory and AI economics firm known for our ability to respond to global challenges rapidly and incisively. We use the most advanced tools and technology and combine them with our team of leading international experts to engage decision-makers in tackling society's most significant challenges. We are recognized for our rapid decision support, innovation, data science algorithms and deep policy expertise. We are specialists in &quot;connecting the dots&quot; between policy, business and technology.
We are looking for a highly organized, proactive, and detail-driven Office Coordinator &amp; Executive Support Specialist to join our team. This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting leadership, and takes pride in creating a seamless, welcoming, and efficient office experience. You will play a key role in supporting executive priorities, managing daily office operations, and ensuring a smooth visitor and employee experience. The ideal candidate is a strong communicator with excellent judgment, a solutions-oriented mindset, and the ability to handle sensitive information with discretion. If you are someone who brings energy, professionalism, and reliability to everything you do - and loves being the go-to person who keeps the office running at its best - we would love to hear from you.
Requirements
Executive Administrative Support<ul><li>Manage complex calendars and proactively prioritize competing meetings, deadlines, and commitments with key stakeholders.</li><li>Assist with travel arrangements, logistics, and itinerary planning.</li><li>Monitor and organize email communications, ensuring timely follow-up on key items.</li><li>Track and manage expenses, receipts, reimbursements, and budget-related administrative tasks.</li><li>Support occasional personal tasks and errands with professionalism and discretion.</li><li>Maintain a high level of discretion, sound judgment, and professionalism in handling confidential or sensitive matters.</li><li>Serve as a liaison between leadership and internal/external stakeholders to ensure smooth communication and follow-through.</li><li>Handle special projects and tasks that support executive priorities.</li></ul>
Office Operations &amp; Coordination<ul><li>Oversee daily office operations to maintain a clean, organized, and efficient workspace.</li><li>Manage office supplies and equipment.</li><li>Coordinate meeting room schedules, team events, and on-site meetings.</li><li>Assist with onboarding processes such as workspace setup and materials preparation.</li><li>Serve as the main point of contact for building management, service providers, and visitors.</li><li>Maintain office safety and security by following safety procedures and controlling visitor access to the office as appropriate.</li><li>Ensure the office environment reflects a welcoming, professional atmosphere.</li></ul>
Front Desk &amp; Visitor Experience<ul><li>Greet and assist visitors, clients, and team members in a warm, professional and friendly manner.</li><li>Answer and route incoming calls and respond to general inquiries.</li><li>Manage incoming and outgoing mail, deliveries, and packages.</li><li>Maintain reception and common areas to uphold brand and firm standards.</li><li>Be present day to day to support employees and visitors as required.</li></ul>
Benefits
WHY CHOOSE US |
Our Commitment to Equal Opportunities: At Whiteshield, we are committed to providing equal opportunities in employment regardless of individual characteristics. We recognize that our employees feel appreciated when their thoughts and values are respected and considered. We&rsquo;re committed to maintaining and driving an inclusive culture and workplace where all talents are nurtured and feel empowered to contribute.
Celebrating Achievements: At Whiteshield, we seek to reward those who demonstrate exceptional individual achievements above and beyond expectations in the pursuit of continuously seeking excellence for our clients. When individuals excel, we show our appreciation and celebrate achievements by generously recognizing and supporting the career progression of those who make unique contributions to the firm.
Empowering Our People: At Whiteshield, we recognize that our employees are the core to our success and believe that when our exceptional talent comes together, and wellbeing is a priority &ndash; innovation thrives. We are dedicated to promoting and encouraging a healthy work-life balance and adopting a genuinely flexible working model to empower our employees to pursue a balance that suits their personal needs.</div>

Executive & Office Assistant (UAE National)

Property Shop Investment LLC

Key Responsibilities:<ul><li>Manage the HR Director&rsquo;s calendar, meetings, and daily schedule</li><li>Handle confidential correspondence and documentation</li><li>Coordinate internal and external communications</li><li>Support HR-related projects and follow-ups</li><li>Prepare reports, presentations, and meeting minutes</li><li>Act as a liaison between the HRD and internal departments</li></ul>Ideal Profile:<ul><li>Previous experience as a Personal Assistant or Executive Assistant</li><li>Strong organizational and multitasking skills</li><li>Excellent English communication (Arabic is a plus)</li><li>Professional, detail-oriented, and discreet</li><li>Preference for candidates with work experience in Jordan and exposure to corporate environments</li></ul>Job Type: Full-timePay: Up to AED11,000.00 per monthApplication Question(s):<ul><li>What is your salary expectation for this role?</li></ul>Experience:<ul><li>Jordan market: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Personal Assistant to HRD (Arabic Speaker)

Charterhouse Middle East

<div>
 
 
 Salary from AED 32,000 to 40,000
 
 
 
 
 
 
 Charterhouse is working with a prestigious Investment Firm who are looking to hire for a Senior Executive Assistant to support a C-Suite Executive in their Abu Dhabi Office. This is a fast-paced environment and the ideally candidate would be someone already at or near the summit of their professional career, with Board level business support experience, professional competence and an aptitude for grasping complex issues quickly and identifying fast resolutions.
 
 
 
 
 
 As an Executive Assistant, the tasks will be to maximize the productivity of the C-Suite Executive&rsquo;s time through intelligent control of access, establishing and maintaining good working relationships with the Senior Management team and interacting with other direct reports in a mature and professional manner whilst managing a strenuous multi-destination international travel schedule.
 
 
 
 
 
 The role responsibilities will include extensive diary management for very busy diaries, complex international travel arrangements across different time zones and itinerary management. Alongside this, the Executive Assistant will review and prepare correspondence including Emails, PowerPoint Presentations and Reports. As a trusted employee working closely with Senior Management, the role will also involve handling confidential information, therefore, a proven track record as a loyal employee is essential for this role. In addition, the Executive Assistant will also support with Projects and Operations when required.
 
 
 
 
 
 This role offers an incredibly competitive package that reflects the significance attached to this critical position and as such requires someone that has a solid stable background preferably with strong experience in the UAE. Exceptional written and verbal communication skills in English would be a distinct advantage.
 
 
 
 
 
 To be considered for this role, the candidate must be Degree educated and have previous experience supporting C-Suite Execs within in a Financial Services, Technology or Legal organisation would be a distinct advantage, as well as an impeccable eye for detail. Flexibility to attend to matters as needed outside of core hours would be required due to overseas offices, however personal time will be respected with a great work life balance.
 
 
 
 
 
 Candidate must be extremely proficient in MS, with strong experience in Word, Excel, PowerPoint and Co-Pilot and your EA skills will include the ability to produce highly accomplished correspondence and presentations. Usage of AI Tools would be advantageous for this role.
 
 
 Professionalism is essential, along with outstanding English communication skills and a highly presentable manner. The ideal candidate will demonstrate a can-do approach and be able to handle a high-pressure environment.
 
 
 
 
 
 Candidates who are looking for a rare opportunity to be part of an incredible organization, where no two days are alike and are available immediately or on a brief notice period please apply.
 
</div>

Executive Assistant

Fujtown

We are seeking a highly organized, creative, and proactive Personal Assistant &amp; Social Media Manager to support a dynamic entrepreneur and leader involved in multiple ventures spanning entrepreneurship, events, and public speaking. This role blends executive support with digital communication, requiring a candidate who can manage both operational details and brand presence seamlessly.Key ResponsibilitiesPersonal Assistance<ul><li>Manage daily schedules, meetings, appointments, and travel arrangements.</li><li>Handle confidential correspondence and communications with professionalism.</li><li>Support event coordination, speaking engagements, and high-profile meetings.</li><li>Maintain organized filing systems, databases, and to-do lists.</li><li>Liaise with partners, vendors, and clients with discretion and efficiency.</li></ul>Social Media Management<ul><li>Develop, plan, and schedule engaging content across Instagram, LinkedIn, and other platforms.</li><li>Manage brand tone and storytelling across all social channels.</li><li>Coordinate content shoots, video editing, and social campaigns.</li><li>Track engagement and growth analytics to enhance performance.</li><li>Ensure brand consistency and alignment with overall vision and voice.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in communications, marketing, or related field (preferred).</li><li>2&ndash;4 years of experience in executive support or social media management.</li><li>Excellent communication and writing skills in English (Arabic is a plus).</li><li>Strong sense of discretion, time management, and attention to detail.</li><li>Familiarity with content tools (Canva, CapCut, Hootsuite, or similar).</li><li>Ability to multitask and manage shifting priorities with grace.</li></ul>Personality FitWe&rsquo;re looking for someone who is:<ul><li>Highly organized and proactive.</li><li>Creative and digitally savvy.</li><li>Trustworthy, discreet, and professional.</li><li>A self-starter with a positive and adaptable attitude.</li><li>Passionate about storytelling, branding, and making an impact.</li></ul>Job Types: Full-time, PermanentPay: AED1,200.00 - AED1,800.00 per monthWork Location: Remote

Social Media Assistant to CEO

Kingston Stanley

<div>
 
 
 HIRING NOW: Executive Assistant
 
 
 
 
 Location:
 
 Abu Dhabi
 
 
 
 Salary:
 
 AED 25,000 &ndash; 30,000 (depending on experience)
 
 
 This is a Fixed-Term Contract position from now until September 2026.
 
 
 
 
 
 We are currently seeking a highly professional and proactive
 
 Executive Assistant
 
 to provide high-level support to Senior Management. This role requires exceptional organisational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative and executive support to Senior Management.
 </li>
 <li>
 Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
 </li>
 <li>
 Prepare high-quality reports, presentations, correspondence, and meeting materials.
 </li>
 <li>
 Coordinate travel arrangements, itineraries, and logistics.
 </li>
 <li>
 Handle confidential information with discretion and maintain a high level of professionalism at all times.
 </li>
 <li>
 Liaise with internal departments and external stakeholders to ensure smooth communication and workflow.
 </li>
 <li>
 Assist with project coordination, follow-ups, and action item tracking.
 </li>
 <li>
 Organise and support board meetings, senior leadership events, and key business activities.
 </li>
 <li>
 Monitor, prioritise, and respond to emails on behalf of Senior Management when required.
 </li>
 <li>
 Perform general administrative tasks and other duties as needed.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum
 
 5 years of experience
 
 as an Executive Assistant supporting senior executives.
 </li>
 <li>
 Exceptional communication skills, both written and verbal.
 </li>
 <li>
 Strong organisational, time management, and multitasking abilities.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Advanced MS Office skills (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative.
 </li>
 <li>
 Strong interpersonal skills with the ability to engage effectively at all levels.
 </li>
 <li>
 Based in or willing to relocate to
 
 Abu Dhabi
 
 .
 </li>
 </ul>
 
 
</div>

PROPERTY SHOP INVESTMENT LLC - HQ

About the RoleAs Property Shop Investment &ndash; the UAE&rsquo;s #1 real estate company with over 1,300 employees from 50+ nationalities &ndash; continues to grow and expand internationally, we are seeking a highly organized and proactive Executive Assistant to support our management. This pivotal role ensures the smooth operation of the Executive Office and requires exceptional communication, discretion, and organizational skills.Key ResponsibilitiesExecutive Support:<ul><li>Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare meeting agendas, presentations, and briefing materials.</li><li>Handle confidential correspondence and draft official communications.</li><li>Screen and prioritize incoming communications and requests for the CEO&rsquo;s attention.</li></ul>Operational Coordination<ul><li>Liaise with internal departments to ensure alignment with the CEO&rsquo;s directives.</li><li>Prepare business reports, project updates, and executive summaries.</li><li>Attend meetings when required and produce detailed minutes and follow-up actions.</li><li>Support strategic initiatives and special projects.</li></ul>Travel &amp; Event Management<ul><li>Organize complex domestic and international travel itineraries, visas, and logistics.</li><li>Coordinate CEO&rsquo;s participation in events, conferences, and meetings.</li></ul>Office &amp; Team Support<ul><li>Maintain organized records and databases for the Executive Office.</li><li>Communicate professionally with external stakeholders and partners.</li><li>Assist in coordinating communication between the CEO and leadership team.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>4-6 years of experience as an Executive Assistant, preferably supporting C-level executives.</li><li>Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>Strong organizational skills and ability to manage multiple priorities under pressure.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).</li><li>High level of professionalism, discretion, and integrity.</li></ul>Key Competencies<ul><li>Exceptional attention to detail and time management.</li><li>Strong interpersonal and communication skills.</li><li>Proactive, adaptable, and solution-oriented mindset.</li><li>Ability to handle confidential information with discretion.</li><li>Professional presence and positive attitude.</li></ul>Why Join PSI?<ul><li>Be part of a pioneering team driving PSI&rsquo;s European expansion.</li><li>Join an award-winning company recognised for 13 consecutive years in real estate excellence.</li><li>Work closely with top developers like Aldar, Modon, Emaar, and Imkan.</li><li>Thrive in a dynamic, fast-paced, and collaborative environment with clear growth opportunities.</li><li>Collaborate with a diverse team of 1,300+ employees from over 50 nationalities.</li><li>Enjoy a structured onboarding and training program with our PSI Academy that ensures you fully understand our business.</li><li>Take part in team events and explore Abu Dhabi together with colleagues.</li><li>Benefit from a tax-free salary, company-sponsored visa, and health insurance in one of the safest and most forward-looking cities in the world.</li></ul>Job Type: Full-time

Taaeen

<div>
 
 The opening below is with a
 
 prestigious federal entity in Abu Dhabi.
 
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Executive Assistant provides high-level administrative support to C-suite executives by handling complex schedules, confidential communications, business documentation, and executive-level coordination. This role ensures smooth day-to-day operations of the Executive Office and enables leaders to focus on strategic priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Executive Support
 
 
 <ul>
 <li>
 Manage complex calendars, scheduling meetings, prioritizing requests, and resolving conflicts.
 </li>
 <li>
 Prepare meeting agendas, minutes, presentations, and executive briefs.
 </li>
 <li>
 Handle all correspondence&mdash;emails, memos, reports&mdash;with discretion and accuracy.
 </li>
 <li>
 Draft, proofread, and edit executive-level documents.
 </li>
 </ul>
 
 
 2. Travel &amp; Logistics
 
 
 <ul>
 <li>
 Coordinate domestic and international travel arrangements (flights, hotels, visas, transport).
 </li>
 <li>
 Prepare detailed travel itineraries and manage travel-related expenses and reimbursements.
 </li>
 </ul>
 
 
 3. Communication &amp; Stakeholder Management
 
 
 <ul>
 <li>
 Serve as the main point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Maintain strong relationships with senior leaders, board members, clients, and partners.
 </li>
 <li>
 Handle confidential information with maturity, tact, and professionalism.
 </li>
 </ul>
 
 
 4. Office &amp; Project Coordination
 
 
 <ul>
 <li>
 Organize and oversee executive meetings, board sessions, and leadership events.
 </li>
 <li>
 Support high-level projects, follow up on action items, and ensure timely execution.
 </li>
 <li>
 Assist in budget oversight and vendor coordination for executive office activities.
 </li>
 </ul>
 
 
 5. Operational Efficiency
 
 
 <ul>
 <li>
 Improve processes and workflows to enhance executive productivity.
 </li>
 <li>
 Manage confidential filing systems, digital archives, and organizational documentation.
 </li>
 <li>
 Monitor deadlines, priorities, and commitments to ensure smooth operations.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent written &amp; verbal communication
 </li>
 <li>
 High level of discretion and confidentiality
 </li>
 <li>
 Professional presence and stakeholder engagement
 </li>
 <li>
 Problem-solving and decision-making skills
 </li>
 <li>
 Strong attention to detail and time management
 </li>
 <li>
 Proficiency in MS Office Suite, Google Workspace, and executive productivity tools
 </li>
 <li>
 Ability to work independently and under pressure
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field (preferred).
 </li>
 <li>
 5+ years of executive-level support experience; experience supporting C-suite preferred.
 </li>
 <li>
 Experience in fast-paced corporate or multinational environments.
 </li>
 <li>
 Bilingual abilities (English + Arabic) are a plus.
 </li>
 </ul>
 
 
 
 
 
 Work Environment
 
 
 <ul>
 <li>
 Fast-paced, high confidentiality
 </li>
 <li>
 Frequent interaction with senior internal and external stakeholders
 </li>
 <li>
 May require occasional after-hours support based on executive commitments
 </li>
 </ul>
 
 
</div>

Explore 743+ Executive personal assistant in Abu Dhabi this December. Find roles across top companies and apply now to boost your career.

743 executive personal assistant jobs IN Abu Dhabi

Executive & Office Assistant (UAE National)

Personal Assistant to HRD (Arabic Speaker)

Executive Assistant

Social Media Assistant to CEO

Executive Assistant

Executive Assistant

Executive Assistant