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APCC Piling And Marine Contracting- L.L.C - O.P.C

Job description:We are seeking a reliable and proactive Personal Assistant to provide comprehensive administrative and personal support to CEO. The ideal candidate will have strong organizational skills, excellent communication abilities, and the professionalism to handle confidential information with discretion.Requirements:&middot; Opportunity for Arabic nationalite&middot; Minimum Qualification: Graduation&middot; 2&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.&middot; Excellent communication skills in English and Arabic.&middot; Strong organizational and time management abilities.&middot; Proficiency in Microsoft Office Suite and other office management tools.Interested Candidates can send resume to apccwll@gmail.comWork Location: In person

Personal Assistant to CEO

Advisors Properties L.L.C

We are currently looking for a professional and highly organized Executive Assistant to join our growing team in Abu Dhabi.The ideal candidate should be proactive, detail-oriented, and capable of handling administrative and executive support tasks in a fast-paced work environment.Job ResponsibilitiesManage executive schedules, appointments, and meetingsHandle calls, emails, and correspondence professionallyPrepare reports, documents, and presentationsCoordinate with internal departments and external clientsMaintain organized filing systems and recordsAssist with daily administrative and operational tasksFollow up on pending tasks and deadlinesRequirementsFluent in Arabic and English (spoken and written)Previous experience as an Executive Assistant, Administrative Assistant, or similar roleStrong communication and interpersonal skillsExcellent organizational and multitasking abilitiesProficient in Microsoft Office (Word, Excel, Outlook)Professional appearance and attitudeAbility to work under pressure and maintain confidentialityJob DetailsLocation: Abu DhabiEmployment Type: Full-TimeSalary: To be discussed during the interviewIf you meet the qualifications and are ready to join a professional team, please apply with your updated CV.Pay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Ability to Join</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Work Location: In person

Executive Assistant (Arabic Speaker - Female)

Confidential

<div>
 
 The Executive Assistant provides high-level administrative, coordination, and operational support to the Department Director. The role ensures the effective management of the Director&rsquo;s office, facilitates internal and external coordination, and supports the smooth execution of departmental priorities related to research, learning programs, and partnerships
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative and executive support to the Department Director, including calendar management, meeting coordination, and correspondence handling.
 </li>
 <li>
 Coordinate and follow up on key departmental initiatives, ensuring alignment with strategic priorities in research and learning programs.
 </li>
 <li>
 Support the preparation of reports, presentations, and briefing materials related to departmental activities, including research outputs, learning programs, and partnerships.
 </li>
 <li>
 Facilitate communication and coordination between the Director and internal teams, external stakeholders, and strategic partners.
 </li>
 <li>
 Assist in organizing high-level meetings, workshops, and knowledge convenings, including logistics and documentation.
 </li>
 <li>
 Track progress of departmental initiatives and ensure timely follow-up on action items and deliverables.
 </li>
 <li>
 Maintain organized records, documents, and correspondence related to research, publications, and program activities.
 </li>
 <li>
 Support coordination with universities, think tanks, and cultural institutions in line with partnership initiatives.
 </li>
 <li>
 Ensure confidentiality and professionalism in handling sensitive information and communications.
 </li>
 </ul>
 
 
 Shared Activities
 
 
 <ul>
 <li>
 Carry out any other duties and responsibilities related to the role as requested by the direct manager.
 </li>
 <li>
 Follow all relevant departmental policies, processes, standard operating procedures, and instructions to ensure work is carried out in a controlled and consistent manner.
 </li>
 <li>
 Demonstrate compliance with organizational values and ethics at all times to support a value-driven culture.
 </li>
 <li>
 Contribute to identifying opportunities for continuous improvement and sustainability of systems, processes, and practices, considering global standards, productivity improvement, and cost reduction.
 </li>
 <li>
 Take an active role in Environmental, Health &amp; Safety (EHS) initiatives.
 </li>
 <li>
 Adhere to Occupational Safety and Health policies, regulations, and applicable laws, and support the implementation of safety management systems.
 </li>
 <li>
 Report any incidents, near misses, occupational illnesses, unsafe practices, and conditions immediately and participate in related investigations as required.
 </li>
 </ul>
 
 
 Qualifications and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 1&ndash;2 years of experience in executive support, administrative coordination, or similar roles.
 </li>
 <li>
 Experience supporting senior leadership in government, cultural, or non-profit organizations is preferred.
 </li>
 </ul>
 
 
 Skills
 
 
 <ul>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to manage multiple priorities and work under pressure.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Strong stakeholder coordination and relationship management skills.
 </li>
 <li>
 Proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook)
 </li>
 </ul>
 
 
</div>

Executive Assistant- UAE National

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospital / Health Care 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and professional Executive Assistant in Abu Dhabi to support senior management within our healthcare operations. The ideal candidate will have strong experience in executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration.
This role is ideal for candidates searching for Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide high-level administrative and executive support to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

Smart Research System

Arabic Speaker Required &ndash; Executive AssistantJob Title: Executive Assistant Section: Legal AdministrationRole SummaryThe Executive Assistant provides high‑level administrative and secretarial support to the Office of the General Counsel. The role ensures effective coordination, confidential document handling, and smooth day‑to‑day administrative operations within the Legal Administration function.Key Responsibilities<ul><li>Provide executive‑level administrative and secretarial support</li><li>Manage calendars, meetings, correspondence, and document preparation</li><li>Draft, translate, and review correspondence in Arabic and English</li><li>Maintain records, files, and confidential legal documents</li><li>Coordinate with internal departments and external stakeholders</li><li>Support office operations and ensure timely follow‑up on assigned actions</li></ul>Requirements<ul><li>Fluent Arabic speaker (mandatory)</li><li>Strong English communication skills</li><li>Proven experience as an Executive Assistant or Administrative Assistant</li><li>High attention to detail and ability to handle confidential information</li><li>Proficient in MS Office and office management tools</li><li>Organized, professional, and able to work independently</li></ul>Pay: AED6,000.00 - AED10,000.00 per monthWork Location: In person

Executive Assistant - Arabic Speaker Required

New York University

<div>Position Summary:
<div>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</div><div></div><div> 
New York University Abu Dhabi (NYUAD) seeks to appoint a Assistant Director, Executive Education Proposals &amp; Content reporting to the Vice Provost, Executive &amp; Professional Education.</div><div></div><div> 
The Assistant Director, Executive Education Proposals &amp; Content plays a critical institutional role in translating NYU Abu Dhabi&rsquo;s academic mission, strategic priorities, and market-facing ambitions into high-impact, decision-ready proposal narratives that enable the Office of Executive and Professional Education (OEPE) to operate at scale with academic integrity and brand distinction. Reporting to the Vice Provost of Executive and Professional Education, the role works with faculty, academic leadership, program design and marketing to ensure that proposals for OEPE executive education and new OEPE initiatives are consistently robust with curriculum documentation, governance-ready program materials, and client-responsive narratives. By establishing a unified narrative architecture across OEPE&rsquo;s program verticals, the Assistant Director, Executive Education Proposals &amp; Content strengthens institutional credibility, increases the percentage of executive custom program proposals and RFP responses converted into funded partnerships or contracts, accelerates program approvals, and enhances the university&rsquo;s capacity to engage ministries, enterprises, families, and lifelong learners with confidence and consistency. As an internal editor and strategic synthesizer, the Assistant Director, Executive Education Proposals &amp; Content enables senior leadership to make informed decisions and faculty to deliver to a variety of audiences with clarity and purpose.</div><div></div><div> 
Key Responsibilities:</div><div></div><div> 
Program Ideation, Discovery &amp; Proposal Development</div><ul><li>
Develop and refine client facing proposals and program narratives that articulate rationale, audience, learning outcomes, curriculum structure, delivery format, and value proposition across OEPE&rsquo;s program verticals</li><li>
Draft and edit required documentation for proposals, including program descriptions, concept notes, curriculum descriptions, course synopses, learning outcomes, competency frameworks, and assessment narratives</li><li>
Collaborate with faculty and academic leadership to ensure clarity, coherence, and academic integrity in client facing proposals and all program materials</li><li>
Support internal governance and approval workflows by incorporating feedback from academic committees, legal review, and senior leadership</li><li>
Incorporate data to meet client and program proposal needs</li><li>
Work collaboratively with clients, ministry staff, academic directors, and faculty during the ideation, discovery, and proposal development stages</li><li>
Develop and write RFP response requirements, including capability priorities and formal proposal standards.</li></ul><div>
Academic &amp; Program Narrative Development</div><ul><li>
Produce tailored written materials for executive custom programs, including proposals responding to RFPs and enterprise or ministry partners</li><li>
Develop proposals across academic verticals that include documentation for programs, market rationale, curriculum progression, and employability outcomes</li><li>
Support academic governance and approval workflows by preparing, revising, and quality-assuring proposal program documentation for committee review, legal and policy compliance, safeguarding standards when applicable, and senior leadership approval</li></ul><div>
Copy Editing, Editorial Quality &amp; Brand Consistency</div><ul><li>
Serve as OEPE&rsquo;s lead copy editor and editorial authority</li><li>
Edit all OEPE assets including websites, brochures, handbooks, correspondence and governance documents to ensure consistency, professionalism, and decision-readiness</li><li>
Create and maintain standardized templates, terminology, and reusable language across OEPE program types</li><li>
Manage and track version control and coordinate revisions across multiple stakeholders and timelines throughout the approval process</li></ul> 
<div></div>
Qualifications:
<div>
Qualifications:</div><div> 
Required Education</div><ul><li>
Master's Degree in one of the following or a closely related field:<ul><li>
Higher Education Administration</li><li>
Education Policy</li><li>
Instructional Design / Learning Sciences</li><li>
Communications or Strategic Communications</li><li>
English, Rhetoric, or Writing</li></ul></li></ul><div>
Required Experience</div><ul><li>
7+ years of progressively responsible experience producing academic, programmatic, and/or professional education written materials (e.g., program proposals, curriculum documentation, course descriptions, learning outcomes, assessment narratives)</li><li>
Demonstrated experience partnering with faculty and academic leadership to translate subject-matter expertise into clear, structured program documentation</li><li>
Experience writing for multiple audiences</li><li>
Track record managing complex, multi-stakeholder projects, tight deadlines, and concurrent deliverables</li><li>
Produce polished, structured, evidence-based academic documents with strong narrative logic and precision</li><li>
Articulate learning outcomes, competencies, assessment strategies, and curriculum progression in clear, defensible language</li><li>
Write within institutional policy frameworks, incorporate committee feedback, and maintain documentation integrity and audit readiness</li><li>
Reconcile inputs from faculty, instructional design, marketing, admissions, legal/risk, and leadership into a single coherent narrative</li><li>
Interpret market inputs, client needs, and institutional strategy to shape program rationale, differentiation, and value proposition</li><li>
Manage multiple drafts, approvals, and deadlines using disciplined version control and documentation workflows</li><li>
Handle sensitive internal materials, draft decision memos, and support leadership-level initiatives with discretion</li></ul><div>
Preferred Education</div><ul><li>
Doctoral Degree</li><li>
Certificate in Instructional Design or Learning Experience Design</li><li>
Certificate in Writing or technical communication</li><li>
Project Management Certificate</li></ul><div>
Preferred Experience</div><ul><li>
Structure persuasive proposals for enterprise/ministry clients, including outcomes frameworks, impact measures, and implementation narratives</li><li>
Write evaluation plans and success metrics (KPIs), including learner outcomes, organizational impact, and quality assurance indicators</li><li>
Adapt program and proposal narratives into web-ready copy, collateral, pitch decks, FAQs, and email campaigns</li><li>
Produce clear, inclusive, learner-centered writing and apply accessibility-aware content practices</li><li>
Align program documentation with UAE and Abu Dhabi accreditation expectations as applicable</li><li>
Tailor messaging for UAE and GCC stakeholders and diverse audiences</li></ul>
Additional Information:
<div>
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div></div>

Assistant Director, Executive Education Proposals & Content - Office of Executive Education

Vibes Staffing

<div>
 
 
 
 ROLE PURPOSE
 
 
 
 
 
 
 
 The Executive Secretary to the Managing Director serves as a trusted operational partner to the MD, enabling her to focus exclusively on high-priority strategic and leadership activities. This role goes beyond traditional secretarial support - it functions as a critical filter, coordinator, and executor, ensuring that decisions, delegated tasks, and communications flow efficiently between the MD, internal teams, and external stakeholders. The Executive Secretary is expected to bring a proactive, technology-forward mindset, introducing and championing digital tools and modern workflows that elevate the efficiency and professionalism of the MD's office. Operating with a high degree of independence, sound judgment, and strong interpersonal confidence, the role demands someone who can manage competing priorities seamlessly, maintain discretion under pressure, and represent the MD's standards in every interaction.
 
 
 
 
 
 
 
 CORE RESPONSIBILITIES
 
 
 
 
 
 
 
 
 Strategic Priority Management &amp; Executive Filtering
 
 
 <ul>
 <li>
 Proactively manage the MD's calendar, daily schedule, and priorities &mdash; identifying what requires her direct attention versus what can be delegated, deferred, or handled independently.
 </li>
 <li>
 Filter and triage all incoming communications, meeting requests, and tasks, escalating only what is genuinely critical to the MD.
 </li>
 <li>
 Prepare daily and weekly priority briefings for the MD to ensure focus remains on high-impact strategic matters.
 </li>
 <li>
 Anticipate needs and create structured plans that allow the MD to operate at peak effectiveness.
 </li>
 </ul>
 
 
 
 
 
 Task Delegation, Follow-Up &amp; Gatekeeping
 
 
 <ul>
 <li>
 Actively follow up with internal team members and external vendors on tasks, commitments, and deliverables delegated by the MD &mdash; ensuring timely completion without requiring the MD to chase.
 </li>
 <li>
 Maintain a live task and delegation tracker, monitoring progress and flagging delays proactively.
 </li>
 <li>
 Liaise between the MD and team members to resolve issues, provide clarity, and ensure smooth handovers.
 </li>
 <li>
 Act as a professional gatekeeper &mdash; managing access to the MD's time and office, redirecting ad-hoc requests through appropriate channels to protect focus and productivity.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Documentation
 
 
 <ul>
 <li>
 Draft, review, and send high-quality correspondence on behalf of the MD, including emails, memos, letters, and official communications.
 </li>
 <li>
 Prepare and format professional presentations, reports, meeting materials, and briefing documents.
 </li>
 <li>
 Minute-take during key meetings, distribute action items, and track follow-through.
 </li>
 <li>
 Manage confidential information with absolute discretion.
 </li>
 </ul>
 
 
 
 
 
 Technology &amp; Process Improvement
 
 
 <ul>
 <li>
 Introduce and implement technology-based tools to modernise the MD's office operations &mdash; including AI productivity tools (e.g., Claude, ChatGPT, Gamma, etc.), project and task management platforms (e.g., Notion, Monday.com), and collaboration tools.
 </li>
 <li>
 Build and maintain efficient digital filing, documentation, and workflow systems.
 </li>
 <li>
 Champion the move from manual and paper-based processes to streamlined, technology-enabled ways of working.
 </li>
 <li>
 Proactively research and recommend tools, templates, and process improvements that increase organisational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Administrative &amp; Operational Support
 
 
 <ul>
 <li>
 Coordinate logistics for internal and external meetings, including venue, agenda, materials, and attendee management.
 </li>
 <li>
 Arrange travel, accommodation, and itineraries for the MD and senior guests as required.
 </li>
 <li>
 Manage office supplies, vendor relationships, and administrative contracts pertaining to the MD's office.
 </li>
 <li>
 Support the preparation and submission of expense reports and relevant administrative documentation.
 </li>
 </ul>
 
 
 
 
 
 
 KNOWLEDGE &amp; SKILLS
 
 
 
 
 
 
 <ul>
 <li>
 Minimum 5 years of relevant experience as an Executive Secretary or Executive Assistant supporting C-suite executives, preferably in a fast-paced, multi-stakeholder environment.
 </li>
 <li>
 Bachelor's degree in Business Administration, Communications, Office Management, or a related field.
 </li>
 <li>
 Minimum 5 years of experience in an Executive Secretary or Executive Assistant role directly supporting C-suite or senior leadership.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with demonstrable ability to produce polished, professional outputs.
 </li>
 <li>
 Hands-on experience with modern productivity and AI-powered tools including but not limited to: Claude, ChatGPT, Gamma, Notion, Monday.com, or similar platforms.
 </li>
 <li>
 Exceptional written and verbal English communication skills, including professional email and business writing.
 </li>
 <li>
 Strong presentation design skills with proven ability to create clear, visually compelling materials for executive audiences.
 </li>
 <li>
 Experience introducing or implementing technology-driven process improvements within an executive office or similar environment is a strong advantage.
 </li>
 <li>
 Excellent English language skills (written and spoken) are required.
 </li>
 <li>
 Arabic language proficiency is an advantage.
 </li>
 </ul>
</div>

Executive Secretary

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