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assistant manager - admin and government relations

executive assistant

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executive secretary to the ceo Jobs in Jeddah

executive secretary to the ceo

executive secretary and administrative assistant

Gulfwest Company Ltd

Job SummaryWe are seeking a highly organized and proactive Executive Secretary to support the CEO in day-to-day operations. This role requires exceptional time management, communication skills, and discretion. The ideal candidate will be responsible for managing the CEO&rsquo;s calendar, coordinating meetings, handling confidential correspondence, and ensuring smooth administrative operations.Key Responsibilities<ul><li>Calendar Management</li><li>Maintain and update the CEO&rsquo;s calendar, ensuring optimal scheduling of meetings, calls, and travel.</li><li>Anticipate scheduling conflicts and proactively resolve them.</li><li>Meeting Coordination</li><li>Schedule internal and external meetings, prepare agendas, and ensure timely distribution of materials.</li><li>Record minutes and follow up on action items as needed.</li><li>Communication &amp; Correspondence</li><li>Handle incoming and outgoing communications on behalf of the CEO with professionalism and confidentiality.</li><li>Draft emails, memos, and other documents as required.</li><li>Administrative Support</li><li>Organize and maintain files, records, and documentation.</li><li>Assist with travel arrangements, expense reports, and logistics.</li><li>Stakeholder Liaison</li><li>Serve as a point of contact between the CEO and internal/external stakeholders.</li><li>Ensure timely and courteous responses to inquiries.</li><li>Support Strategic Initiatives</li><li>Assist in preparing presentations, reports, and briefing materials for meetings and events.</li><li>Help coordinate special projects and executive-level engagements.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field preferred</li><li>Minimum 1 year of experience in executive-level administrative support or relevant</li><li>Excellent written and verbal communication skills - Arabic and English</li><li>Strong proficiency in Microsoft Office Suite and calendar tools</li><li>High level of discretion, professionalism, and organizational skills</li><li>Ability to multitask and work under pressure in a fast-paced environment</li></ul>Job Type: Full-timePay: &#65020;5,000.00 - &#65020;6,000.00 per monthExpected Start Date: 19/10/2025

Executive Secretary and Administrative Assistant

Sealy Mattress Middle East

<div>Sealy Mattress Middle East, a prominent player in the consumer goods industry and a distinguished operation licensee of Sealy Inc. includes a rich heritage and a commitment to excellence in providing quality bedding solutions across the MENA region. We are currently seeking an organized and proactive Executive Secretary to support our executive team and ensure the smooth operation of our office. With our state-of-the-art production facility located in Jeddah, Saudi Arabia, we have established our presence since 1990 as a leader in high-end mattress products. As an Executive Secretary, you will play a key role in facilitating communication, managing schedules, and providing administrative support to our leadership, ensuring that daily operations run seamlessly. If you thrive in a fast-paced environment and have a passion for delivering exceptional service, we invite you to join our dedicated team at Sealy Mattress Middle East.<h3 class="jobSectionHeader"> 
Responsibilities</h3><ul>
<li>Manage and organize the executive's schedule, including appointments, meetings, and travel arrangements.</li>
<li>Prepare and distribute correspondence, reports, and presentations as needed.</li>
<li>Coordinate and facilitate internal and external communications with stakeholders.</li>
<li>Maintain filing systems and ensure accuracy and confidentiality of documents.</li>
<li>Assist with project coordination and monitor deadlines to ensure timely completion of tasks.</li>
<li>Act as the point of contact for inquiries directed to the executive office.</li>
<li>Support ad-hoc projects and administrative functions as required.</li>
</ul>
Requirements<ul>
<li>
Bachelor's degree in Business Administration, Secretarial Studies, or a related field.</li>
<li>Proven 3 years experience as an Executive Secretary or similar administrative role, preferably in the consumer goods sector.</li>
<li>Strong organizational skills and the ability to manage multiple priorities effectively.</li>
<li>Excellent written and verbal communication skills in Arabic and English.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Strong attention to detail and the ability to maintain confidentiality in all matters.</li>
<li>Ability to work independently and collaboratively in a team environment.</li>
<li>Male / Female</li>
<li>Age: 27 to 35 years old</li>
<li>Saudi, Egyptian or Syrian national</li>
</ul>
Benefits<ul>
<li>
Private Health Insurance</li>
<li>Training &amp; Development</li>
<li>Performance Bonus</li></ul></div>

Executive Secretary

Alrawasi Co.

Role PurposeProvide high&#8209;level executive and administrative support to the CEO to ensure the smooth, efficient, and confidential operation of the executive office. Own the CEO&rsquo;s calendar, meeting cadence, information flow, and critical follow&#8209;ups across the leadership team and external partners.Key Responsibilities<ul><li>Executive Calendar &amp; Travel: Own the CEO&rsquo;s calendar; schedule across time zones; coordinate complex travel, visas, and itineraries; prepare detailed travel packs.</li><li>Meeting Management: Prepare agendas, attend meetings, take minutes, and track action items to closure; coordinate leadership and board meetings.</li><li>Communication: Draft/review emails, memos, proposals, and presentations; maintain professional correspondence standards; handle inbound requests and prioritize access to the CEO.</li><li>Board &amp; Leadership Support: Assemble board packs and executive summaries; coordinate signatures/approvals; maintain document repositories.</li><li>Information Flow: Maintain an organized filing system (digital/paper), ensure version control, and protect confidential information at all times.</li><li>Follow&#8209;ups &amp; Deadlines: Proactively chase deliverables from stakeholders; maintain a visible tracker for CEO priorities and due dates.</li><li>Stakeholder Liaison: Interface with clients, partners, and government entities; coordinate protocol for VIP visits and events.</li><li>Office Operations: Process expenses, purchase orders, and reimbursements; manage vendor coordination relevant to the executive office.</li><li>Ad&#8209;hoc Projects: Support special initiatives and CEO directives with research, scheduling, and coordination.</li></ul>Required Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>5+ years in Executive Assistant/Executive Secretary roles supporting C&#8209;level leaders.</li><li>Outstanding written and verbal communication in English; Arabic is strongly preferred where applicable.</li><li>Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.</li><li>Proven experience handling confidential and time&#8209;sensitive information.</li><li>Strong judgment, professionalism, and high attention to detail.</li></ul>Preferred (Nice to Have)<ul><li>Industry exposure to [hospitality, real estate, F&amp;B, tech].</li><li>Experience preparing board materials and working with legal/finance documentation.</li><li>Familiarity with tools like Slack/Teams, Zoom, Notion, Trello, Asana, DocuSign.</li></ul>Core Competencies<ul><li>Organization &amp; Prioritization under pressure</li><li>Executive communication and stakeholder management</li><li>Problem&#8209;solving and proactive ownership</li><li>Discretion, integrity, and confidentiality</li><li>Follow&#8209;through and results orientation</li></ul>Job Type: Full-time

Executive Secretary to the CEO

Rawaj - Human Capital Management

<div>Leverage your experience and join the dynamic team in an Executive Secretary to the Executive General Projects Manager role with a Data presenting Background for a holding group with diversified investments in Construction, and real estate, based in Makkah, Saudi Arabia.
The Executive Secretary is expected to be organized, precise, professional, cooperative, and well-presented, demonstrating discipline and respect in interactions with both the General Manager and others.<h2 class="jobSectionHeader">
Key Responsibilities</h2><ul><li>
Prepare periodic and comprehensive reports that include data and performance indicators in a clear, simple, and visually appealing manner.</li><li>
Design professional executive summaries and presentations using PowerPoint to support top management decision-making.</li><li>
Create visual bulletins and summaries using graphics software and Power BI to showcase performance and achievements.</li><li>
Manage the General Manager&rsquo;s agenda and schedule meetings, calls, and visits.</li><li>
Coordinate appointments among departments and ensure the attendance of concerned parties on time.</li><li>
Prepare meeting minutes, document decisions, and follow up on their implementation accurately.</li><li>
Maintain and archive documents electronically and systematically for easy access.</li><li>
Professionally use Microsoft Office (Word, Excel, PowerPoint, Outlook, Access).</li><li>
Be familiar with analysis and presentation tools such as Power BI, Visio, Canva, or Photoshop.</li><li>
Contribute to preparing presentations, monthly meetings, and interactive reports.</li></ul><h2 class="jobSectionHeader">
Knowledge, Skills, and Experience</h2><ul><li>
Bachelor&rsquo;s degree in Business Administration, Public Relations, or a related field.</li><li>
Minimum of 5 years of experience as an Executive or Administrative Secretary.</li><li>
High proficiency in Microsoft Office, Visio, and Power BI tools.</li><li>
Strong ability to organize time and manage priorities accurately.</li><li>
Excellent communication skills in Arabic and English (reading, writing, and speaking).</li><li>
Professional appearance, polite personality, and complete confidentiality.</li><li>
Discipline, professional obedience to the manager, and seriousness in teamwork.</li></ul></div>

Executive Secretary - Construction | Saudi Arabia

Red Sea Global Hospitality

<div>
 
 
 Join Red Sea Global Hospitality and become part of a team leading the change in responsible development and regenerative tourism.
 
 
 
 
 
 
 
 Job Title:
 
 Business Support Manager
 
 
 
 Department:
 
 Hospitability Operations
 
 
 
 Reports to:
 
 Vice President of Operations
 
 
 
 Property:
 
 RSGH Head Office- Jeddah
 
 
 
 
 
 
 About Us
 
 
 
 Welcome to the next generation of hospitality excellence. At Red Sea Global Hospitality, we are committed to delivering exceptional guest experiences and creating an extraordinary work environment for our team members. Our ethos is deeply rooted in Respect, Responsibility, Passion, and Collaboration&mdash;values that guide us in our pursuit of operational brilliance, innovative guest service, and sustainable practices. Joining us means you will be part of a forward-thinking, pioneering organization, shaping the future of luxury hospitality, and contributing to the elevation of the Red Sea Global brand.
 
 
 
 
 
 
 The Role
 
 
 
 As a Business Support Manager, you will serve as an essential extension of the Vice President of Operations, providing high-level executive support while also being actively involved on the ground. This hybrid role combines the organizational and administrative precision of an Executive Assistant with strong operational insight and stakeholder coordination. You will act as a key liaison between the VP and various internal and external stakeholders, ensuring smooth execution of strategic initiatives and operational projects within a dynamic luxury hospitality environment.
 
 
 
 
 
 At Red Sea Global Hospitality, we take pride in representing our resorts and the Kingdom of Saudi Arabia to visitors from around the globe. We uphold a values-led culture for both our guests and our colleagues, collaborating closely to deliver unparalleled service excellence.
 
 
 
 
 
 
 Key Areas of Responsibilities
 
 
 
 Please note that the responsibilities outlined below are not exhaustive. Red Sea Global Hospitality employees continuously innovate in caring for the needs of the business, their guests, and their colleagues. As a Business Support Manager, you will need to:
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage the VP&rsquo;s calendar, travel plans, and meeting logistics with efficiency and discretion.
 </li>
 <li>
 Prepare high-quality reports, presentations, and briefing materials.
 </li>
 <li>
 Maintain strict confidentiality and demonstrate strong judgment in handling sensitive information.
 </li>
 </ul>
 
 
 Operational Oversight &amp; Field Presence
 
 
 <ul>
 <li>
 Regularly visit properties and operational sites to ensure alignment with strategic goals and service standards.
 </li>
 <li>
 Provide on-the-ground support during project rollouts, audits, and reviews.
 </li>
 <li>
 Monitor ongoing activities, flag potential issues, and drive timely resolution in coordination with operational leaders.
 </li>
 </ul>
 
 
 Project Management &amp; Follow-Up
 
 
 <ul>
 <li>
 Track and support the execution of key business initiatives led by the VP.
 </li>
 <li>
 Ensure follow-up on decisions, deadlines, and deliverables by coordinating with relevant departments and stakeholders.
 </li>
 <li>
 Maintain action trackers and project dashboards for transparency and accountability.
 </li>
 </ul>
 
 
 Stakeholder Communication &amp; Liaison
 
 
 <ul>
 <li>
 Serve as the main point of contact between the VP and internal/external stakeholders.
 </li>
 <li>
 Represent the VP in meetings when required and ensure accurate communication and follow-up.
 </li>
 <li>
 Build strong cross-functional relationships to support efficient information flow and alignment.
 </li>
 </ul>
 
 
 Reporting &amp; Analysis
 
 
 <ul>
 <li>
 Consolidate data and insights to support strategic decision-making.
 </li>
 <li>
 Assist in the preparation of business reviews, performance updates, and operational summaries.
 </li>
 <li>
 Identify trends and gaps, offering recommendations to improve execution and efficiency.
 </li>
 </ul>
 
 
 
 
 
 In Return, What We Offer
 
 
 <ul>
 <li>
 Exciting opportunities for personal and professional development at all levels, featuring targeted development programs aimed at equipping you for your next career move.
 </li>
 <li>
 Competitive compensation package.
 </li>
 <li>
 Access to exclusive perks, complimentary nights, and benefits within Red Sea Global Hospitality.
 </li>
 <li>
 Health Insurance coverage whilst in service.
 </li>
 <li>
 A supportive and inclusive work environment that values diversity and collaboration.
 </li>
 <li>
 Employee Recognition Programs.
 </li>
 <li>
 Daily meals on duty and uniform dry-cleaning services.
 </li>
 <li>
 Year-round events of social, wellness programs, charity drives, and sports activities.
 </li>
 </ul>
 
 
 
 
 
 Accessibility and Adjustments
 
 
 
 
 
 
 We welcome all applicants and are keen to ensure our employees reflect the diversity of the Kingdom of Saudi Arabia and the communities we serve. We are committed to providing reasonable adjustments throughout our recruitment process and we&rsquo;ll always endeavor to be as accommodating as possible. If you would like to discuss any specific requirements, please get in touch with us.
 
 
 
 
 
 
 Red Sea Global Hospitality is an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to apply.
 
 
</div>

Business Support Manager

Renaissance Corporate Services

Shangri-La Jeddah
 
Anchored on the new Jeddah Waterfront along the shores of the Red Sea, Shangri-La Jeddah sets a new standard for luxury in the city. Floor-to-ceiling windows throughout the hotel invite the outdoors in, and the stylish interiors reflect the endless blue of the sea and sandy beaches right outside. A dedicated Kids Club and supervised play area provides the canvas for families to create unforgettable memories, while innovative dining concepts promise to satisfy the most refined palates.
 
203 stylish rooms and suites plus 17 luxury serviced apartments
 4 restaurants and lounges, including the legendary Shang Palace
 Convenient for Jeddah’s popular landmarks and Red Sea Mall
 116 privately owned Burj Assila Residences
 
Job Summary: 
The Assistant Executive Pastry Chef will be responsible for oversee the overall operations of the pastry kitchen, ensuring the creation and delivery of exquisite pastries, desserts, and baked goods to exceed the expectations of our guests, ensures hygiene and cleanliness all around the Kitchen to maintain the standard of food safety.
 
As Assistant Executive Pastry Chef, we rely on you to,
 
Oversee the consistency of various preparations within the kitchen to ensure quality product and adherence to standard recipes.
 Managing and supervising the pastry kitchen team, ensuring efficient and effective operations.
 Ensures that the assigned work area has proper level of par stocks and supplies according to daily production sheets, daily menus, and banquets events.
 Always keep all refrigeration, equipment, storage and working areas in clean, working areas in clean, working condition in order to comply with health department regulations.
 Prepares daily requisitions for supplies and food items for production.
 Prepare all dishes following recipes and yield guides
 Maintain cleanliness and organization of the pastry kitchen, ensuring compliance with food safety and hygiene standards.
 Provide guidance, training, and mentorship to pastry kitchen staff, fostering a positive and efficient work environment.
 
What we are Looking For: 
Solid experience as Assistant Executive Pastry Chef in hotels.
 A leader with the ability, to coach, train and develop others
 Fluent in English
 Strong leadership, self-motivated excellent communication skills
 
Anchored on the new Jeddah Waterfront along the shores of the Red Sea, Shangri-La Jeddah sets a new standard for luxury in the city. Floor-to-ceiling windows throughout the hotel invite the outdoors in, and the stylish interiors reflect the endless blue of the sea and sandy beaches right outside. A dedicated Kids Club and supervised play area provide the canvas for families to create unforgettable memories, while innovative dining concepts promise to satisfy the most refined palates.

Assistant Executive Pastry Chef (173555)

JCDecaux Middle East

<div>
 
 
 PRIMARY OBJECTIVE:
 
 
 
 The candidate must be fully involved in the administering of procedures and guidelines to help align the workforce with the strategic goals of the company.
 
 
 
 
 
 
 MAJOR ACCOUNTABILITIES
 
 
 <ul>
 <li>
 Support the HR &amp; Admin Manager in full spectrum of HR functions including training and development, recruitment, staff welfare, compensation and benefits and internal communications as well as accounts matters
 </li>
 <li>
 Liaise with recruitment agencies
 </li>
 <li>
 Schedule interview arrangement
 </li>
 <li>
 Wholly responsible for new hires preparation including Letter of Appointment, staff card, workstation, personal file, new staff checklist etc.
 </li>
 <li>
 Orientation to new employees
 </li>
 <li>
 Monitor employees due for confirmation, prepare and submit appraisal form to respective supervisor and follow-up
 </li>
 <li>
 Monitor and maintain employees&rsquo; insurance
 </li>
 <li>
 Administer all employees&rsquo; attendance
 </li>
 <li>
 Maintaining and ensuring all employees&rsquo; leave and medical claims record are accurate
 </li>
 <li>
 Coordinates executive travel plans and other arrangements as needed
 </li>
 <li>
 Attending to staff enquiries
 </li>
 <li>
 Maintain personal files of employees
 </li>
 <li>
 Process enrollments, changes and terminations of employees
 </li>
 <li>
 Assist employees with any benefit claim issues or concerns
 </li>
 <li>
 Track implementation of Performance Appraisals
 </li>
 <li>
 Obtains visas for employees needing to travel abroad
 </li>
 </ul>
 
 
 
 
 
 SKILLS:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in any relevant field
 </li>
 <li>
 Should possess reporting skills, administrative writing skills and Microsoft Office Skills
 </li>
 <li>
 Should be able to manage processes, analyze information and solve problems
 </li>
 <li>
 Strong organization skills and verbal communication
 </li>
 <li>
 Strong ability to manage teams
 </li>
 </ul>
 
 
 
 
 Note : KSA National's Only
 
</div>

Human Resources Manager

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