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executive secretary - construction | saudi arabia Jobs in Jeddah

executive secretary - construction | saudi arabia

executive secretary to the ceo

Alrawasi Co.

Role PurposeProvide high&#8209;level executive and administrative support to the CEO to ensure the smooth, efficient, and confidential operation of the executive office. Own the CEO&rsquo;s calendar, meeting cadence, information flow, and critical follow&#8209;ups across the leadership team and external partners.Key Responsibilities<ul><li>Executive Calendar &amp; Travel: Own the CEO&rsquo;s calendar; schedule across time zones; coordinate complex travel, visas, and itineraries; prepare detailed travel packs.</li><li>Meeting Management: Prepare agendas, attend meetings, take minutes, and track action items to closure; coordinate leadership and board meetings.</li><li>Communication: Draft/review emails, memos, proposals, and presentations; maintain professional correspondence standards; handle inbound requests and prioritize access to the CEO.</li><li>Board &amp; Leadership Support: Assemble board packs and executive summaries; coordinate signatures/approvals; maintain document repositories.</li><li>Information Flow: Maintain an organized filing system (digital/paper), ensure version control, and protect confidential information at all times.</li><li>Follow&#8209;ups &amp; Deadlines: Proactively chase deliverables from stakeholders; maintain a visible tracker for CEO priorities and due dates.</li><li>Stakeholder Liaison: Interface with clients, partners, and government entities; coordinate protocol for VIP visits and events.</li><li>Office Operations: Process expenses, purchase orders, and reimbursements; manage vendor coordination relevant to the executive office.</li><li>Ad&#8209;hoc Projects: Support special initiatives and CEO directives with research, scheduling, and coordination.</li></ul>Required Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>5+ years in Executive Assistant/Executive Secretary roles supporting C&#8209;level leaders.</li><li>Outstanding written and verbal communication in English; Arabic is strongly preferred where applicable.</li><li>Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.</li><li>Proven experience handling confidential and time&#8209;sensitive information.</li><li>Strong judgment, professionalism, and high attention to detail.</li></ul>Preferred (Nice to Have)<ul><li>Industry exposure to [hospitality, real estate, F&amp;B, tech].</li><li>Experience preparing board materials and working with legal/finance documentation.</li><li>Familiarity with tools like Slack/Teams, Zoom, Notion, Trello, Asana, DocuSign.</li></ul>Core Competencies<ul><li>Organization &amp; Prioritization under pressure</li><li>Executive communication and stakeholder management</li><li>Problem&#8209;solving and proactive ownership</li><li>Discretion, integrity, and confidentiality</li><li>Follow&#8209;through and results orientation</li></ul>Job Type: Full-time

Executive Secretary to the CEO

Gulfwest Company Ltd

Job SummaryWe are seeking a highly organized and proactive Executive Secretary to support the CEO in day-to-day operations. This role requires exceptional time management, communication skills, and discretion. The ideal candidate will be responsible for managing the CEO&rsquo;s calendar, coordinating meetings, handling confidential correspondence, and ensuring smooth administrative operations.Key Responsibilities<ul><li>Calendar Management</li><li>Maintain and update the CEO&rsquo;s calendar, ensuring optimal scheduling of meetings, calls, and travel.</li><li>Anticipate scheduling conflicts and proactively resolve them.</li><li>Meeting Coordination</li><li>Schedule internal and external meetings, prepare agendas, and ensure timely distribution of materials.</li><li>Record minutes and follow up on action items as needed.</li><li>Communication &amp; Correspondence</li><li>Handle incoming and outgoing communications on behalf of the CEO with professionalism and confidentiality.</li><li>Draft emails, memos, and other documents as required.</li><li>Administrative Support</li><li>Organize and maintain files, records, and documentation.</li><li>Assist with travel arrangements, expense reports, and logistics.</li><li>Stakeholder Liaison</li><li>Serve as a point of contact between the CEO and internal/external stakeholders.</li><li>Ensure timely and courteous responses to inquiries.</li><li>Support Strategic Initiatives</li><li>Assist in preparing presentations, reports, and briefing materials for meetings and events.</li><li>Help coordinate special projects and executive-level engagements.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field preferred</li><li>Minimum 1 year of experience in executive-level administrative support or relevant</li><li>Excellent written and verbal communication skills - Arabic and English</li><li>Strong proficiency in Microsoft Office Suite and calendar tools</li><li>High level of discretion, professionalism, and organizational skills</li><li>Ability to multitask and work under pressure in a fast-paced environment</li></ul>Job Type: Full-timePay: &#65020;5,000.00 - &#65020;6,000.00 per monthExpected Start Date: 19/10/2025

Executive Secretary and Administrative Assistant

Rawaj - Human Capital Management

<div>Leverage your experience and join the dynamic team in an Executive Secretary to the Executive General Projects Manager role with a Data presenting Background for a holding group with diversified investments in Construction, and real estate, based in Makkah, Saudi Arabia.
The Executive Secretary is expected to be organized, precise, professional, cooperative, and well-presented, demonstrating discipline and respect in interactions with both the General Manager and others.<h2 class="jobSectionHeader">
Key Responsibilities</h2><ul><li>
Prepare periodic and comprehensive reports that include data and performance indicators in a clear, simple, and visually appealing manner.</li><li>
Design professional executive summaries and presentations using PowerPoint to support top management decision-making.</li><li>
Create visual bulletins and summaries using graphics software and Power BI to showcase performance and achievements.</li><li>
Manage the General Manager&rsquo;s agenda and schedule meetings, calls, and visits.</li><li>
Coordinate appointments among departments and ensure the attendance of concerned parties on time.</li><li>
Prepare meeting minutes, document decisions, and follow up on their implementation accurately.</li><li>
Maintain and archive documents electronically and systematically for easy access.</li><li>
Professionally use Microsoft Office (Word, Excel, PowerPoint, Outlook, Access).</li><li>
Be familiar with analysis and presentation tools such as Power BI, Visio, Canva, or Photoshop.</li><li>
Contribute to preparing presentations, monthly meetings, and interactive reports.</li></ul><h2 class="jobSectionHeader">
Knowledge, Skills, and Experience</h2><ul><li>
Bachelor&rsquo;s degree in Business Administration, Public Relations, or a related field.</li><li>
Minimum of 5 years of experience as an Executive or Administrative Secretary.</li><li>
High proficiency in Microsoft Office, Visio, and Power BI tools.</li><li>
Strong ability to organize time and manage priorities accurately.</li><li>
Excellent communication skills in Arabic and English (reading, writing, and speaking).</li><li>
Professional appearance, polite personality, and complete confidentiality.</li><li>
Discipline, professional obedience to the manager, and seriousness in teamwork.</li></ul></div>

Executive Secretary - Construction | Saudi Arabia

Sealy Mattress Middle East

<div>Sealy Mattress Middle East, a prominent player in the consumer goods industry and a distinguished operation licensee of Sealy Inc. includes a rich heritage and a commitment to excellence in providing quality bedding solutions across the MENA region. We are currently seeking an organized and proactive Executive Secretary to support our executive team and ensure the smooth operation of our office. With our state-of-the-art production facility located in Jeddah, Saudi Arabia, we have established our presence since 1990 as a leader in high-end mattress products. As an Executive Secretary, you will play a key role in facilitating communication, managing schedules, and providing administrative support to our leadership, ensuring that daily operations run seamlessly. If you thrive in a fast-paced environment and have a passion for delivering exceptional service, we invite you to join our dedicated team at Sealy Mattress Middle East.<h3 class="jobSectionHeader"> 
Responsibilities</h3><ul>
<li>Manage and organize the executive's schedule, including appointments, meetings, and travel arrangements.</li>
<li>Prepare and distribute correspondence, reports, and presentations as needed.</li>
<li>Coordinate and facilitate internal and external communications with stakeholders.</li>
<li>Maintain filing systems and ensure accuracy and confidentiality of documents.</li>
<li>Assist with project coordination and monitor deadlines to ensure timely completion of tasks.</li>
<li>Act as the point of contact for inquiries directed to the executive office.</li>
<li>Support ad-hoc projects and administrative functions as required.</li>
</ul>
Requirements<ul>
<li>
Bachelor's degree in Business Administration, Secretarial Studies, or a related field.</li>
<li>Proven 3 years experience as an Executive Secretary or similar administrative role, preferably in the consumer goods sector.</li>
<li>Strong organizational skills and the ability to manage multiple priorities effectively.</li>
<li>Excellent written and verbal communication skills in Arabic and English.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Strong attention to detail and the ability to maintain confidentiality in all matters.</li>
<li>Ability to work independently and collaboratively in a team environment.</li>
<li>Male / Female</li>
<li>Age: 27 to 35 years old</li>
<li>Saudi, Egyptian or Syrian national</li>
</ul>
Benefits<ul>
<li>
Private Health Insurance</li>
<li>Training &amp; Development</li>
<li>Performance Bonus</li></ul></div>

Executive Secretary

The Grandeur Co.

<div>
 
 
 Job description:
 
 
 
 
 
 
 To actively identify, pursue, and secure new catering and labor service contracts by working directly in the field. This role requires a highly motivated individual who can independently generate leads, build client relationships, prepare proposals, and close deals &mdash; while also contributing to market strategy based on ground-level insights.
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Conduct daily field visits to construction sites, industrial zones, factories, and potential client offices
 </li>
 <li>
 Actively source and qualify new leads through site visits, referrals, cold calling, and online platforms
 </li>
 <li>
 Identify decision-makers and build long-term relationships with project managers, procurement officers, and company owners
 </li>
 <li>
 Present the company&rsquo;s catering and labor service offerings in a compelling and professional manner
 </li>
 <li>
 Attend client meetings, conduct presentations, and negotiate terms until deal closure
 </li>
 <li>
 Prepare customized proposals, quotations, and contracts aligned with client needs
 </li>
 <li>
 Monitor project announcements, tenders, and business opportunities across various sectors
 </li>
 <li>
 Coordinate with operations, finance, and HR teams to align offerings with delivery capability
 </li>
 <li>
 Maintain and update a lead tracking sheet / CRM with follow-up status and outcomes
 </li>
 <li>
 Analyze competitor activity and recommend pricing or package adjustments
 </li>
 <li>
 Attend industry exhibitions, trade shows, and networking events to promote the company
 </li>
 <li>
 Provide weekly and monthly performance reports to the CEO with market feedback and progress
 </li>
 <li>
 Support the development of sales strategies and targeted plans for specific sectors or regions
 </li>
 </ul>
 
 
 
 
 
 
 
 Requirements:
 
 
 
 &middot;&nbsp;3&ndash;5 years of experience in field sales or B2B client acquisition
 
 
 
 &middot;&nbsp;
 
 Background in
 
 catering, manpower supply, or facility services
 
 
 
 &middot;&nbsp;Strong sales, negotiation, and communication skills
 
 
 &middot;&nbsp;Self-motivated, confident, and target-driven
 
 
 &middot;&nbsp;Good knowledge of the construction and industrial sectors
 
 
 &middot;&nbsp;Able to work independently and handle pressure in a field environment
 
 
 &middot;&nbsp;Fluent in Arabic and English
 
 <ul>
 <li>
 &middot;&nbsp;Valid driving license&nbsp;
 </li>
 </ul>
</div>

Sales Specialist

PwC Middle East

<div>
 
 Line of Service
 
 
 
 
 Industry/Sector
 
 
 
 
 Specialism
 
 
 
 
 Management Level
 
 
 
 Associate
 
 
 
 Job Description &amp; Summary
 
 
 
 At PwC, our people in property management focus on providing strategic advice and solutions for clients in the real estate industry, helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions, leasing, asset management, and development projects.
 
 
 In corporate real estate management at PwC, you will focus on the management of physical assets and properties owned or leased by the Firm or clients for business operations. Your work will involve identifying, leasing, and managing real estate portfolios.
 
 
 
 Duties And Responsibilities
 
 
 
 
 Financial
 
 
 
 Adhere to budget
 
 
 
 Customer
 
 
 
 Diary management
 
 
 Extensive management of online diaries, book appointments and arrange meetings, updates as required
 
 
 Ensure Executive/s get to meetings on time with appropriate documentation
 
 
 Act as back up in managing other Executives&rsquo; and Principals&rsquo; diaries when their EAs are not available
 
 
 Call management
 
 
 Handle and screen calls for Executive/s
 
 
 Take and pass messages to Executive/s in a timely manner
 
 
 
 Email management
 
 
 
 Monitor Executives&rsquo; email inboxes when they are out of the office or at meetings and taking action as necessary
 
 
 
 Client relationships
 
 
 
 Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
 
 
 Assist other EAs during busy periods
 
 
 
 Internal Process
 
 
 
 Meetings
 
 
 Proactive planning for meetings and follow up actions (documents, papers needed&hellip;)
 
 
 Organise local internal and external meetings, including organising catering, IT requirements etc
 
 
 Meet and greet visitors
 
 
 Partner and Executive general admin
 
 
 Proofread and finalize documents when required i.
 
 
 e.
 
 
 presentations, proposals, letters
 
 
 General filing
 
 
 Keeping Executive own contacts databases/business card storage up to date
 
 
 
 Learning and Growth
 
 
 
 Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
 
 
 Comply with PwC policies and procedures in all aspects of the role
 
 
 Build network of strong working relationships both internally and externally
 
 
 Assist with the organisation of PwC events as needed including dinners and outside events
 
 
 Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
 
 
 
 Minimum Years Experience Required
 
 
 
 <ul>
 <li>
 Add here AND change text color to black or remove bullet and section title if not applicable
 
 
 </li>
 </ul>
 
 Additional Application Instructions
 
 
 
 <ul>
 <li>
 Add here AND change text color to black or remove bullet and section title if not applicable
 
 
 </li>
 </ul>
 
 Education
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 
 Degrees/Field Of Study Required
 
 
 
 Degrees/Field of Study preferred:
 
 
 
 Certifications
 
 
 (if blank, certifications not specified)
 
 
 
 
 Required Skills
 
 
 
 
 Optional Skills
 
 
 
 3D Visualization, 3D Visualization, Accepting Feedback, Access Management, Active Listening, Architectural Design, Architectural Engineering, Architectural Management, Architectural Negotiation, Architectural Rendering, Building Design, Commercial Real Estate, Communication, Computer-Aided Design (CAD), Cost Estimate Trend Identification, Coworking Space Management, Emotional Regulation, Empathy, Inclusion, Integrated Workplace Management System (IWMS), Intellectual Curiosity, Interpreting Drawings, Landlord-Tenant Negotiation, Lease Accounting, Lease Agreement {+ 24 more}
 
 
 
 Desired Languages
 
 
 (If blank, desired languages not specified)
 
 
 
 
 Travel Requirements
 
 
 
 Not Specified
 
 
 
 Available for Work Visa Sponsorship?
 
 
 
 No
 
 
 
 Government Clearance Required?
 
 
 
 No
 
 
 
 Job Posting End Date
 
</div>

Executive Assistant

Shear International Co. Ltd

📝 Job Summary The Finance Manager (FM) is responsible for managing and overseeing the financial operations of the Steel Foundry and Iron Casting Factory. This role includes budgeting, cost control, financial reporting, and ensuring compliance with regulatory requirements. The FM supports strategic decision-making by providing accurate financial insights, managing risk, and optimizing resource allocation across procurement, production, and sales.&nbsp;🛠️ Key Responsibilities💰 Financial Planning &amp; Analysis<ul><li>Prepare annual budgets and rolling forecasts, working closely with operations and procurement teams.</li><li>Monitor financial performance against targets, highlighting variances and recommending corrective actions.</li><li>Analyze costs related to production, scrap materials, ferroalloys, and logistics to improve profitability.</li></ul>📊 Reporting &amp; Compliance<ul><li>Generate monthly, quarterly, and annual financial statements in compliance with local regulations (ZATCA, IFRS).</li><li>Ensure accurate reporting of inventory, cost of goods sold (COGS), and overheads specific to foundry operations.</li><li>Handle tax filings, zakat, VAT, and audit requirements in coordination with external consultants or auditors.</li></ul>📦 Cost &amp; Inventory Control<ul><li>Implement cost accounting systems to track direct and indirect costs in melting, molding, machining, and finishing operations.</li><li>Monitor raw material usage (scrap, ferroalloys) and finished goods inventory.</li><li>Work with store, procurement, and production teams to manage inventory valuation and reconciliation.</li></ul>🏦 Cash Flow &amp; Banking<ul><li>Monitor daily cash flow, manage payments, and ensure optimal working capital.</li><li>Oversee Letters of Credit (LCs), bank guarantees, and supplier payments, especially for international procurement.</li><li>Coordinate with banks for financing facilities and ensure compliance with terms and covenants.</li></ul>📈 Process Improvement &amp; Controls<ul><li>Enhance internal financial controls and standard operating procedures (SOPs).</li><li>Support digital transformation initiatives (e.g., ERP implementation, data automation).</li><li>Identify areas for cost reduction and efficiency improvement across departments.</li></ul>👥 Team &amp; Stakeholder Management<ul><li>Supervise accounting and finance staff, ensuring accurate entries and timely closures.</li><li>Collaborate with production, maintenance, procurement, and logistics teams for aligned financial practices.</li><li>Report to CEO/CFO and provide insights for management decision-making.</li></ul>&nbsp;📌 Qualifications &amp; Requirements<ul><li>Bachelor / Master's degree in Finance, Accounting, or related field (CPA, CMA, or MBA preferred). &nbsp;</li><li>10–15 years of finance experience, with at least 5-7 years in a manufacturing or industrial environment.</li><li>Strong understanding of cost accounting, inventory control, and project finance.</li><li>Proficient in ERP systems and advanced Excel skills.</li><li>Knowledge of Saudi regulatory requirements (VAT, zakat, SAMA) is essential.</li><li>Strong communication, leadership, and analytical skills.</li></ul>

Finance Manager

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