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admin assistant

executive secretary

Contegris Pvt Ltd

Position Details:<ul><li>Position Type: Full Time (Permanent)</li><li>Timings: 10 am to 7 pm</li><li>Working Days: Monday to Friday</li><li>Place of Posting: Garden Town, Lahore.</li></ul>About This RoleAt Contegris, we&rsquo;re on a mission to lead the Software as a Service (SaaS) industry with innovation, efficiency, and customer-first solutions. We&rsquo;re seeking an Executive Secretary to support our CEO in managing the fast-paced, dynamic environment of a growing SaaS company. This role is crucial in ensuring the CEO&rsquo;s time is maximized, providing support in administrative, strategic, and operational tasks.This is not about being just a gatekeeper or managing calendars. It&rsquo;s about understanding the pulse of the business, anticipating the CEO&rsquo;s needs, and acting as a bridge between internal teams, clients, and external stakeholders.What This Role Does<ul><li>Support the CEO: Manage the CEO&rsquo;s schedule, ensuring the most critical meetings and tasks are prioritized to maximize impact.</li><li>Communication Hub: Act as the main point of contact between the CEO and internal/external stakeholders, ensuring communication is seamless, professional, and timely.</li><li>Strategic Assistance: Collaborate with the executive team to prepare for meetings, track progress on strategic initiatives, and ensure key deliverables are met.</li><li>Project Management: Help drive operational efficiency by assisting in the execution of various projects across different departments, ensuring deadlines and goals are met.</li><li>Information Synthesis: Gather, compile, and present relevant information to assist the CEO in making informed decisions quickly.</li><li>Document Management: Draft, edit, and manage both internal and external correspondence on behalf of the CEO, ensuring high-quality and error-free documentation.</li><li>Event Coordination: Assist in organizing key internal and external events, from board meetings to conferences, ensuring logistics and details are perfectly executed.</li><li>Travel Management: Organize travel and accommodation for the CEO, ensuring efficiency and cost-effectiveness.</li><li>Confidentiality: Maintain discretion in handling sensitive information, acting as a trusted advisor in matters of importance to the company.</li></ul>Who This Is For<ul><li>You have 3-5 years&rsquo; experience supporting C-suite executives, ideally in a software / tech industry, and fast-paced environment.</li><li>You understand the complexities of working in a global, technology-driven business and can keep up with the pace.</li><li>You are a problem-solver, capable of thinking ahead and anticipating needs without being prompted.</li><li>You&rsquo;re incredibly organized, detail-oriented, and can juggle multiple priorities at once while maintaining calm under pressure.</li><li>You have excellent communication skills&mdash;both written and verbal&mdash;and can draft professional emails, reports, and presentations with ease.</li><li>You&rsquo;re proactive, not reactive&mdash;always thinking two steps ahead to ensure smooth operations.</li><li>You can manage confidential information with integrity and discretion.</li><li>You&rsquo;re not afraid of a fast-moving environment and thrive on change, continuously adapting to new challenges.</li></ul>What Won&rsquo;t Work<ul><li>Administrative professionals who are just comfortable with basic office duties and are not looking to engage in strategic thinking.</li><li>Individuals who are uncomfortable with ambiguity or rapid changes in priorities.</li><li>Those who do not thrive in high-pressure situations or are unwilling to take initiative.</li><li>People who shy away from responsibility or need constant supervision.</li></ul>Job Type: Full-timeWork Location: In person

Executive Secretary

Dignosco

<div>RESPONSIBILITIES
<ul><li>Manage phone exchange, generic email a/c &amp; executive calendar</li>
<li>Plan and coordinate business development activities across different departments</li>
<li>Provide administrative, calendar management &amp; meeting record support 
</li>
<li>Handle information requests, manage office admin, make Canva posts</li>
<li>Administer all reservations, cancellations and no-shows</li>
<li>Prepare power points, documents, drafts, letters and emails</li>
<li>Make travel arrangements (visa and tickets etc.)</li>
<li>Direct visitors by maintaining employee and department directories</li>
<li>Coordinate with admin, vendors and marketing for BTL activities 
</li>
</ul>QUALIFICATIONS AND EDUCATION REQUIREMENTS 
<ul><li>Bachelor&rsquo;s degree from a reputable local or international University.</li>
</ul>PREFERRED SKILLS
<ul><li>Ability to take initiative</li>
<li>Strong communication skills,</li>
<li>Natural networker and growth seeker 
</li>
<li>Knowledge of MS Office, Canva and Power Point</li></ul></div>

Executive Secretary to Chief Executive

Java HTS

We are seeking a highly organized, proactive, and discreet Personal Assistant (PA) to provide comprehensive administrative, logistical, and personal support to our Chief Executive Officer (CEO). The ideal candidate will be a meticulous planner, an excellent communicator, and possess the ability to handle a wide range of tasks and confidential information with the utmost professionalism. This role requires flexibility, exceptional time management skills, and the capacity to anticipate needs and operate with minimal supervision.Key Responsibilities:Administrative &amp; Executive Support<ul><li>Manage and maintain the CEO's complex calendar, including scheduling internal and external meetings, conferences, and appointments, ensuring no conflicts and providing all necessary materials in advance.</li><li>Handle all correspondence&mdash;including emails, phone calls, and physical mail&mdash;prioritizing, drafting responses, and ensuring timely follow-up.</li><li>Coordinate detailed travel arrangements (domestic and international), including flights, accommodations, ground transportation, and creating comprehensive itineraries.</li><li>Prepare and edit documents, presentations, reports, and correspondence, often dealing with highly sensitive and confidential information.</li><li>Organize and maintain filing systems (both digital and physical) for easy retrieval of documents.</li><li>Process and track expense reports and invoices, ensuring accuracy and timely submission.</li><li>Act as a gatekeeper and liaison between the CEO and internal staff, external partners, and high-profile clients.</li></ul>QualificationsRequired<ul><li>Proven experience (typically 1+ years) as an Executive Assistant, Personal Assistant, or similar role supporting a C-level executive.</li><li>Exceptional proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools.</li><li>Superior organizational and time management skills, with a demonstrable ability to multitask, prioritize, and meet deadlines in a fast-paced environment.</li><li>Proficiency in English language, excellent written and verbal communication skills with a polished and professional demeanor.</li><li>Demonstrated ability to handle confidential information with impeccable discretion and integrity.</li><li>Proactive, resourceful, and capable of anticipating needs without explicit direction.</li></ul>Job Type: Part-timePay: Rs25,000.00 - Rs30,000.00 per monthWork Location: In person

Fresh Staff Required (female)

Next Solutions

We are seeking a dedicated and organized Female Personal Assistant to provide high-level support to the CEO. The ideal candidate will assist with day-to-day administrative tasks, manage the CEO&rsquo;s schedule, and ensure smooth coordination between the CEO and other team members or external contacts. This role demands excellent organizational and multitasking abilities, along with a high degree of professionalism and confidentiality.Key Responsibilities:Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate travel arrangements. Act as the point of contact between the CEO and internal and external contacts, managing phone calls, emails, and correspondence. Assist in preparing reports, presentations, and documents. Organize meetings, take minutes, and follow up on action items. Provide administrative support for personal tasks such as travel arrangements and personal appointments. Handle confidential information with discretion. Proactively manage the CEO's daily activities and help prioritize tasks to optimize time. Qualifications:Prior experience as a personal assistant or executive assistant. Strong communication skills in English and Urdu, both verbal and written. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace. Excellent organizational and multitasking skills, with the ability to handle multiple projects simultaneously. High level of discretion and confidentiality. A professional and proactive approach to problem-solving. Preferred:Previous experience supporting C-suite executives or senior management. Flexibility in working hours and ability to adapt to changing priorities. Job Type: Full-timeJob Types: Full-time, FresherPay: Rs40,000.00 - Rs70,000.00 per monthLocation:<ul><li>Lahore (Preferred)</li></ul>Work Location: In person

Personal Assistant

Dubizzle Labs

<div>
 At Dubizzle Labs, we're on an exciting journey to expand our engineering office in Pakistan, which already consists of a talented team of 400+. We are actively seeking individuals who have a passion for learning, a drive for performance, and a commitment to sharing knowledge. Our focus is on creating a high-quality engineering environment with the primary goal of delivering exceptional value to our customers.
 
 
 We are looking for a detail-oriented and proactive
 
 Senior Executive Admin
 
 to support our daily office operations. The ideal candidate will play a key role in ensuring smooth day-to-day functioning of the office, handling vendor coordination, assisting with administrative tasks, and supporting employees across different functions.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Ensure cleanliness, security, and functionality of the office environment.
 </li>
 <li>
 Provide support to Front Desk Officers (FDOs) and office support staff in managing daily operations.
 </li>
 <li>
 Assist in scheduling and monitoring office support activities (Front Desk, Office Boys).
 </li>
 <li>
 Support travel and accommodation arrangements for employees.
 </li>
 <li>
 Assist in managing utility bills, office expenses, reimbursements, and related documentation.
 </li>
 <li>
 Help organize internal events and activities, ensuring smooth logistics and coordination.
 </li>
 <li>
 Maintain accurate filing systems, records, and correspondence.
 </li>
 <li>
 Track and maintain inventory of office supplies and ensure timely restocking.
 </li>
 <li>
 Liaise with vendors and service providers for office maintenance, repairs, and supply procurement.
 
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
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 2&ndash;3 years of experience in administrative or office support roles.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Basic knowledge of vendor coordination and procurement processes.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 High level of attention to detail and accuracy.
 </li>
 <li>
 Positive, can-do attitude with a proactive approach to problem-solving.
 </li>
 </ul>
</div>

Executive Admin

iVision IT Hub

pls read before you apply, we are located in Punjab Society Lahore, near chungi amar sadhu, office timing is 10 am to 7pm. apply only if you are above 24 and have relevant experince.From 23,000.00 (PKR) per month up-to 35kJob description:looking for PA/Secretary who is experienced in managing office, records, knowledge of book keeping/accounts.this job will require the candidate to manage the office affairs, team and accounts.Job Opportunity: PA / Secretary Location: Lahore, Pakistan Punjab society, near chungi amar sadhu Company: iVisioniVision is seeking a Proactive &amp; Professional PA/Secretary to join our team. This role is ideal for someone who can handle office management, manage accounts, coordinate with the team, and accompany management for meetings within and outside the city.Key Responsibilities:<ul><li>Manage day-to-day office operations and schedules.</li><li>Handle accounts and basic bookkeeping.</li><li>Coordinate tasks, meetings, and communication between departments.</li><li>Assist management in travel arrangements and accompany on business meetings (in/out of city).</li><li>Maintain professional documentation and filing systems.</li><li>Ensure smooth team management and task follow-ups.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferred in Business, Management, or Accounts).</li><li>Excellent communication &amp; organisational skills.</li><li>Proficiency in MS Office &amp; basic accounting tools.</li><li>Willingness to travel for business meetings.</li><li>Ability to work under pressure and meet deadlines.</li></ul>How to Apply: Send your CV on WhatsApp 03134444034 with the subject line &quot;PA/Secretary Application &ndash; iVision&quot;Job Type: Full-timeWork Location: In personJob Types: Full-time, Internship Contract length: 12 monthsPay: From Rs23,000.00 per monthWork Location: In person

Office Manager /Accountant Fremale

Canadian City Gwadar Head Office Lahore

Canadian City is a well reputed land developer&rsquo;s progressive group, needs a well experienced Office Secretary cum Recovery Specialist. Must have good command on English language.Responsibilities<ul><li>Manage diary and schedule meetings and appointments</li><li>Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies</li><li>Organize files, answer phones and perform assigned Miscellaneous tasks</li><li>Make travel arrangements (tickets etc)</li><li>Dealing clients on phone calls or face to face in office.</li></ul>Requirements<ul><li>Proficient in ENGLISH reading and letter writing</li><li>Strong communication skills with Customer services experience</li><li>Qualification minimum BBA / Equivalent </li><li>Must be punctual / hardworking &amp; Knowledge of general office procedures</li><li>Applicants residents Nearby location will be preferred</li></ul>Note: Minimum 3-5 years experience in well reputed organization or office/ housing / real estate project (optional).Job Type: Full-timePay: Rs45,000.00 - Rs80,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Office Secretary / Assistant: 3 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Office Secretary cum CSR (office)

Explore 378+ Executive secretary in Lahore this November. Find roles across top companies and apply now to boost your career.