office assistant / office boy Jobs in Sharjah

office assistant / office boy

admin assistant to the general manager Jobs in Sharjah

admin assistant to the general manager

administrative assistant

executive assistant

executive secretary & office manager Jobs in Sharjah

executive secretary & office manager

executive secretary office manager

Al Khayyal Group Trading & Investment

Job Description:We are seeking a highly experienced and professional Executive Secretary &amp; Office Manager to join our Management Office. This role combines responsibilities of an Executive Assistant, Personal Assistant, and Office Manager, providing high-level executive support while ensuring smooth and efficient office operations.The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced executive environment.Key Responsibilities<ul><li>Provide comprehensive executive and personal assistant support to C-level executives</li><li>Manage complex executive calendars, appointments, and priorities</li><li>Coordinate meetings, prepare agendas, take minutes, and manage follow-ups</li><li>Handle confidential correspondence and sensitive information with discretion</li><li>Manage office operations and administrative coordination</li><li>Arrange domestic and international travel, accommodations, and itineraries</li><li>Act as a key point of contact between executives and internal/external stakeholders</li><li>Support executive meetings, presentations, and reporting requirements</li></ul>Key Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field</li><li>Minimum 5&ndash;8 years of experience supporting C-level executives as an Executive Assistant, Personal Assistant, or Office Manager</li><li>Proven ability to manage schedules and priorities for multiple senior executives</li><li>Fluency in Arabic and English (spoken and written) &ndash; mandatory</li><li>Strong experience in executive calendar management, meeting coordination, and confidential communications</li><li>Excellent organizational, communication, and stakeholder management skills</li><li>High level of professionalism, discretion, and attention to detail</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Experience in office management, administrative coordination, and executive support</li><li>Arab nationality only</li></ul>Preferred Experience<ul><li>Experience working in large organizations, government entities, or within the UAE/GCC region</li></ul>Job Type: Full-timePay: AED4,500.00 - AED6,000.00 per monthLanguage:<ul><li>Arabic and English (Required)</li></ul>Work Location: In person

Executive Secretary & Office Manager

ICS Global Consultancy

We are looking for a professional, organized, and well-spoken Secretary / Front Desk Executive to join our team. The ideal candidate should be friendly, presentable, and able to handle front-desk operations, office paperwork, and client coordination efficiently. Strong communication skills, basic administrative experience, and good computer knowledge are essential for this role.Key Responsibilities:<ul><li>Welcome and greet clients and visitors in a professional manner</li><li>Manage front desk operations and maintain a clean and organised reception area</li><li>Handle daily office paperwork, filing, and documentation</li><li>Prepare quotations, invoices, and official letters when required</li><li>Answer phone calls, WhatsApp messages, and emails professionally</li><li>Call leads and follow up with potential clients to convert inquiries into business opportunities</li><li>Schedule meetings and coordinate appointments with clients</li><li>Maintain records of incoming and outgoing documents</li><li>Support management with general administrative tasks</li><li>Follow up with clients regarding payments and deliveries when required</li></ul>Requirements:<ul><li>Good communication and interpersonal skills</li><li>Professional appearance and friendly personality</li><li>Good computer knowledge, including MS Office and email handling</li><li>Ability to manage paperwork and office records properly</li><li>Strong organizational and multitasking skills</li><li>Confidence in handling client calls and follow-ups</li></ul>Preferred Qualities:<ul><li>Previous experience in a receptionist, secretary, or front desk role</li><li>Experience in lead calling and client follow-ups is an advantage</li><li>Knowledge of preparing quotations and invoices</li><li>Ability to communicate professionally with clients and staff</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Secretary / Front Desk Executive

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
 </li>
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 Prepare and maintain documents, reports, and correspondence.
 </li>
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 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
 </li>
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 Serve as Secretary for the AUS Alumni CEO Club:
 </li>
 <ul>
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 Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
 </li>
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 Maintain accurate records of all club activities, including membership lists and meeting notes.
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 Facilitate communication among members and distribute relevant information.
 </li>
 </ul>
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 Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
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 Collaborate with team members to support ongoing projects and departmental initiatives.
 </li>
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 Identify and implement improvements to administrative processes to enhance efficiency.
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related field.
 </li>
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 Excellent organizational and time management skills.
 </li>
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 Proficiency in Microsoft Office Suite and other office management software.
 </li>
 <li>
 maintain confidentiality and handle sensitive information.
 </li>
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 interpersonal skills and the ability to work collaboratively in a team environment.
 </li>
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 Adaptable and Multitasking skills.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

Abniya Building Contracting LLC

Key Responsibilities:<ul><li>Manage daily office operations, including handling calls, emails, and correspondence</li><li>Prepare, draft, and format official letters, reports, and documents</li><li>Maintain and organize project files, contracts, and company records</li><li>Coordinate with suppliers, subcontractors, and clients regarding documentation and follow-ups</li><li>Assist in preparing LPOs, RFQs, invoices, and other project-related documents</li><li>Schedule meetings, site visits, and appointments for management</li><li>Handle incoming and outgoing documents (courier, emails, submissions)</li><li>Maintain confidentiality of company information and documents</li><li>Support accounts/admin team with basic documentation and filing</li><li>Follow up on pending documents such as trade licenses, permits, and approvals</li></ul>Requirements:<ul><li>Proven experience as a Secretary in a contracting or construction company</li><li>Strong knowledge of administrative and office procedures</li><li>Familiarity with construction documents (LPO, RFQ, BOQ, invoices, etc.)</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and multitasking abilities</li><li>Ability to work under pressure and meet deadlines</li></ul>Job Type: Full-timeWork Location: In person

Secretary

AL IMAN STEEL BR 1 LLC

An Administrative Assistant to the General Manager (GM) Must be an Arabic national with minimum of 5 years experienced in the UAE. Provides high-level administrative support, manages executive calendars, coordinates meetings, and handles confidential correspondence. They enhance efficiency by preparing reports, acting as a liaison with stakeholders, and handling daily office operations, ensuring the GM can focus on strategic, high-level duties.Key ResponsibilitiesCalendar &amp; Meeting Management: Schedule appointments, manage the GM&rsquo;s calendar, and arrange meetings, including preparing agendas and taking minutes.Correspondence &amp; Communication: Handle incoming emails/calls, draft correspondence, memos, and reports on behalf of the GM.Office Administration: Organize filing systems, maintain office supplies inventory, and manage travel arrangements.Project Coordination: Assist with special projects, research, and data analysis as assigned.Liaison Duties: Act as a key point of contact between the GM, internal staff, and external partners.Document Preparation: Create, edit, and format documents, spreadsheets, and presentations for leadership or board meetings.Required Qualifications &amp; SkillsExperience: Proven experience as an administrative assistant, often requiring 5+ years in a senior or executive support role.Technology Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.Organizational Skills: Exceptional organizational skills and the ability to prioritize tasks independently.Communication: Strong written and verbal communication skills.Discretion: Ability to handle sensitive and confidential information with discretion.Key CompetenciesProactivity: Independent worker capable of handling projects with minimal supervision.Detail-Oriented: High accuracy in preparing reports and documents.Interpersonal Skills: Ability to interact professionally with board members and staff.Work Location: In person

ADMIN ASSISTANT TO THE GENERAL MANAGER

Confidential

<div>
 
 
 Role Overview
 
 
 
 We are seeking a highly polished, discreet, and proactive Executive Assistant to provide comprehensive support to the CEO of a fast-paced luxury retail group. This role requires exceptional organizational skills, attention to detail, and the ability to operate with sophistication and professionalism in a high-performance environment.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s complex calendar, scheduling meetings, appointments, and travel arrangements across multiple time zones
 </li>
 <li>
 Act as the primary point of contact between the CEO and internal/external stakeholders
 </li>
 <li>
 Prepare briefing documents, reports, presentations, and correspondence on behalf of the CEO
 </li>
 <li>
 Screen and prioritize emails, calls, and requests, ensuring efficient time management
 </li>
 </ul>
 
 
 Operational &amp; Strategic Coordination
 
 
 <ul>
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 Support the CEO in tracking key business priorities, projects, and follow-ups
 </li>
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 Coordinate with senior leadership, retail operations, and brand teams to ensure alignment on strategic initiatives
 </li>
 <li>
 Prepare agendas, minutes, and action trackers for executive meetings
 </li>
 <li>
 Assist in business reporting, data consolidation, and presentation preparation
 </li>
 </ul>
 
 
 Luxury Brand Representation
 
 
 <ul>
 <li>
 Uphold the brand&rsquo;s image through professional communication and presentation at all times
 </li>
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 Liaise with VIP clients, partners, and high-profile stakeholders with discretion and etiquette
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 Support coordination of exclusive events, brand launches, and executive engagements
 </li>
 </ul>
 
 
 Administrative Excellence
 
 
 <ul>
 <li>
 Manage confidential documents and sensitive information with utmost discretion
 </li>
 <li>
 Oversee expense management, invoice tracking, and petty cash reconciliation
 </li>
 <li>
 Ensure smooth day-to-day office operations for the CEO
 </li>
 </ul>
 
 
 Key Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field
 </li>
 <li>
 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in luxury retail, fashion, or lifestyle sectors
 </li>
 <li>
 Exceptional communication and interpersonal skills
 </li>
 <li>
 Strong organizational and multitasking abilities with a high level of attention to detail
 </li>
 <li>
 Proficiency in Microsoft Office Suite and calendar management tools
 </li>
 <li>
 Ability to work under pressure, anticipate needs, and demonstrate sound judgment
 </li>
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 High level of integrity, discretion, and professionalism
 </li>
 </ul>
 
 
 Preferred Attributes
 
 
 <ul>
 <li>
 Experience in luxury retail or premium consumer brands
 </li>
 <li>
 Exposure to international business environments
 </li>
 <li>
 Strong sense of aesthetics, branding, and customer experience
 </li>
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 Agile, resourceful, and solutions-oriented mindset
 </li>
 </ul>
 
 
 What We Offer
 
 
 <ul>
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 Opportunity to work closely with senior leadership in a prestigious luxury retail environment
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 Exposure to high-level business strategy and decision-making
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 Dynamic and fast-paced work culture with growth opportunities
 </li>
 </ul>
 
 
</div>

Executive Assistant

Alsaad Home Furniture

Al Saad Home is currently hiring enthusiastic and customer-oriented Retail Sales Executives to join our dynamic team.Job Summary: The Sales Executive plays a key role in delivering an exceptional shopping experience by warmly welcoming customers, identifying their needs, and recommending appropriate products and solutions. This position is responsible for executing sales transactions, maintaining attractive and organized product displays, ensuring store cleanliness, and monitoring stock levels to meet company standards. The ideal candidate demonstrates strong interpersonal skills, product knowledge, and a proactive approach to customer service and sales.Key Responsibilities:<ul><li>Greet customers and ensure a comfortable, enjoyable shopping experience.</li><li>Listen actively to understand customer needs and recommend suitable products.</li><li>Present product details professionally, including material, size, color, country of origin, and promotions.</li><li>Maintain an organized and attractive display to aid customer decision-making.</li><li>Utilize sales skills to close sales efficiently.</li><li>Coordinate with the cashier or complete sales according to company procedures.</li><li>Maintain cleanliness and organization of the showroom and storage area daily.</li><li>Monitor stock levels and notify the supervisor of shortages for replenishment.</li><li>Operate the cash register when required for efficient service.</li><li>Achieve personal sales targets as outlined in the sales plan.</li><li>Report customer or employee issues to the manager if unresolved.</li><li>Update product information, including prices and promotions, on shelves.</li><li>Participate in periodic stock inventory, ensuring data accuracy.</li><li>Adhere to company policies and procedures (attendance, leave, etc.).</li><li>Perform other reasonable tasks as assigned by showroom management.</li></ul>Qualifications &amp; Skills:<ul><li>High school diploma or equivalent required.</li><li>At least 3 years of retail sales experience.</li><li>Fluency in Arabic; English skills preferred.</li><li>Customer service experience.</li><li>Teamwork skills.</li><li>Strong communication and persuasion abilities.</li><li>Effective communication with colleagues and customers.</li><li>Familiarity with technical tools, including computers, Microsoft Office, and email.</li></ul>Salary: TBDJob Type: Full-timeAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you willing to be assigned in other Emirates?</li></ul>Experience:<ul><li>Retail Sales: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>Work Location: In person

Retail Sales Executive (Arabic Speaker)

Explore 145+ Executive secretary office manager in Sharjah this May. Find roles across top companies and apply now to boost your career.