secretary

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admin assistant/planner (female)

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executive secretary & office manager Jobs in Sharjah

executive secretary & office manager

executive secretary office manager

Al Khayyal Group Trading & Investment

Job Description:We are seeking a highly experienced and professional Executive Secretary &amp; Office Manager to join our Management Office. This role combines responsibilities of an Executive Assistant, Personal Assistant, and Office Manager, providing high-level executive support while ensuring smooth and efficient office operations.The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced executive environment.Key Responsibilities<ul><li>Provide comprehensive executive and personal assistant support to C-level executives</li><li>Manage complex executive calendars, appointments, and priorities</li><li>Coordinate meetings, prepare agendas, take minutes, and manage follow-ups</li><li>Handle confidential correspondence and sensitive information with discretion</li><li>Manage office operations and administrative coordination</li><li>Arrange domestic and international travel, accommodations, and itineraries</li><li>Act as a key point of contact between executives and internal/external stakeholders</li><li>Support executive meetings, presentations, and reporting requirements</li></ul>Key Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field</li><li>Minimum 5&ndash;8 years of experience supporting C-level executives as an Executive Assistant, Personal Assistant, or Office Manager</li><li>Proven ability to manage schedules and priorities for multiple senior executives</li><li>Fluency in Arabic and English (spoken and written) &ndash; mandatory</li><li>Strong experience in executive calendar management, meeting coordination, and confidential communications</li><li>Excellent organizational, communication, and stakeholder management skills</li><li>High level of professionalism, discretion, and attention to detail</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Experience in office management, administrative coordination, and executive support</li><li>Arab nationality only</li></ul>Preferred Experience<ul><li>Experience working in large organizations, government entities, or within the UAE/GCC region</li></ul>Job Type: Full-timePay: AED4,500.00 - AED6,000.00 per monthLanguage:<ul><li>Arabic and English (Required)</li></ul>Work Location: In person

Executive Secretary & Office Manager

ICS Global Consultancy

We are looking for a professional, organized, and well-spoken Secretary / Front Desk Executive to join our team. The ideal candidate should be friendly, presentable, and able to handle front-desk operations, office paperwork, and client coordination efficiently. Strong communication skills, basic administrative experience, and good computer knowledge are essential for this role.Key Responsibilities:<ul><li>Welcome and greet clients and visitors in a professional manner</li><li>Manage front desk operations and maintain a clean and organised reception area</li><li>Handle daily office paperwork, filing, and documentation</li><li>Prepare quotations, invoices, and official letters when required</li><li>Answer phone calls, WhatsApp messages, and emails professionally</li><li>Call leads and follow up with potential clients to convert inquiries into business opportunities</li><li>Schedule meetings and coordinate appointments with clients</li><li>Maintain records of incoming and outgoing documents</li><li>Support management with general administrative tasks</li><li>Follow up with clients regarding payments and deliveries when required</li></ul>Requirements:<ul><li>Good communication and interpersonal skills</li><li>Professional appearance and friendly personality</li><li>Good computer knowledge, including MS Office and email handling</li><li>Ability to manage paperwork and office records properly</li><li>Strong organizational and multitasking skills</li><li>Confidence in handling client calls and follow-ups</li></ul>Preferred Qualities:<ul><li>Previous experience in a receptionist, secretary, or front desk role</li><li>Experience in lead calling and client follow-ups is an advantage</li><li>Knowledge of preparing quotations and invoices</li><li>Ability to communicate professionally with clients and staff</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Secretary / Front Desk Executive

luxrurious seven stars Real Estate

We are looking for a reliable and organized Office Secretary to join our team. The ideal candidate should have strong computer skills, be detail-oriented, and able to handle daily administrative tasks efficiently.Responsibilities:<ul><li>Handle daily office administrative tasks</li><li>Manage phone calls, emails, and correspondence</li><li>Prepare and organize documents and reports</li><li>Maintain office files and records</li><li>Assist management with scheduling and coordination</li><li>Support general office operations</li></ul>Requirements:<ul><li>Previous experience as a secretary or in a similar administrative role</li><li>Proficiency in computer applications (Microsoft Office, email, and basic office software)</li><li>Fluent in Arabic and English (spoken and written)</li><li>Good communication and organizational skills</li><li>Ability to multitask and work independently</li></ul>Preferred:<ul><li>Experience working in an office environment in the UAE</li><li>Strong attention to detail and professionalism</li></ul>How to Apply: Please send your CV through Indeed or email it to us for review.Job Type: Full-timePay: From AED2,500.00 per monthWork Location: In person

Secretary

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
 </li>
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 Prepare and maintain documents, reports, and correspondence.
 </li>
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 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
 </li>
 <li>
 Serve as Secretary for the AUS Alumni CEO Club:
 </li>
 <ul>
 <li>
 Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
 </li>
 <li>
 Maintain accurate records of all club activities, including membership lists and meeting notes.
 </li>
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 Facilitate communication among members and distribute relevant information.
 </li>
 </ul>
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 Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
 </li>
 <li>
 Collaborate with team members to support ongoing projects and departmental initiatives.
 </li>
 <li>
 Identify and implement improvements to administrative processes to enhance efficiency.
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related field.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other office management software.
 </li>
 <li>
 maintain confidentiality and handle sensitive information.
 </li>
 <li>
 interpersonal skills and the ability to work collaboratively in a team environment.
 </li>
 <li>
 Adaptable and Multitasking skills.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

RTC-1 Employment Services

The Role
 Position Title: Company Secretary Employment Type: Full Time Salary: up to 20,000 inclusive depending on experience and qualifications Job Location: Sharjah, UAE About the Client: A UAE-based company and one of the largest paint manufacturers in the Middle East, offering a wide range of decorative, industrial, marine, powder, and eco-friendly coatings. Job Description: • Ensure corporate governance compliance and advise the Board on statutory and regulatory matters. • Manage board meetings, agendas, minutes, resolutions, and maintain statutory records. • Liaise with shareholders, auditors, legal counsel, and regulatory authorities. • Support corporate transactions, compliance audits, and uphold confidentiality and governance standards.
 
Requirements
 <ul>
<li>Open to Female Arabic nationals, aged 35 and below. • Bachelor’s degree in law with 5 years’ corporate secretarial experience, preferably in a listed or large corporate environment, supporting senior executives and Boards. • Strong knowledge of corporate governance and regulations with excellent drafting and communication skills. • Proficient in MS Office and G-Suite; fluent in English and Arabic (written and spoken).</li>
</ul>
About the company
 RTC-1 Employment Services is a licensed recruitment firm based in Dubai, UAE. Our team has been in the market since 2004 and we are supporting various industries with their staffing needs across the Middle East and Africa.

Company Secretary

Score Plus - The Princeton Review Middle East - Sharjah

Job descriptionWe are looking for a Secretary cum Receptionist Position with a pleasant personality and customer service attitude to be the first point of contact for our company, to meet the clients, maintain a friendly office atmosphere, and perform a variety of administrative tasks.<ul><li>Responsible for receiving visitors by greeting them in person or on the telephone; answering or referring inquiries</li><li>Organizing files for billing, customer and client records, etc.</li><li>Responding to all customer inquiries in a polite and timely manner either via phone, email or in person.</li><li>Must be prolific in Microsoft Office Suite.</li><li>Responsible for basic data entry as assigned</li></ul>Some key characteristics we'd like to see:<ul><li>Self- starter and team player: They must be able to work both independently as well as in a team oriented environment to accomplish assigned tasks and goals</li><li>Listening and communication skills: They require the ability to actively listen to customers or guests to deduce what their real needs are. They must also possess great oral communication skills to effectively communicate customers&rsquo; interest needs and requests to management and appropriate units; as well as written communication skills for filing and documentation</li><li>Professionalism: They must be enthusiastic, respectful, and friendly; with a professional and welcoming presentation, and most importantly, possess a positive attitude</li><li>Phone handling skills: Receptionists require solid phone handling etiquette to respectfully engage with guests and customers; and to promptly and efficiently handle a multi-line telephone system</li><li>Organizational skills: They must be Well-organized, detail-oriented, and multi-tasking, with the ability to effectively prioritize assignments. It is also important that they can adapt to change easily</li></ul>Job Type: Full-timeWork Location: In person

Secretary and Receptionist

Najmat Al Buhairah Graphics

Job Title: Sales &amp; Marketing ExecutiveLocation: Sharjah, UAEJob Type: Full-timeWe are a reputable printing company based in Sharjah, UAE, and we are currently seeking a skilled and experienced Sales Executive from the printing sector to join our team. As a Sales Executive , You will be attending the meetings with client and responsible for closing sales and shall be reporting every day details to the office Manager.Responsibilities:Builds business by identifying and selling prospects; maintaining relationships with clients. Identifies business opportunities by identifying prospects and evaluating their position in the industry; researching and analyzing sales options.Requirements:Minimum of 2 years of experience in Sales Field from Printing sector.Strong understanding of design and production principles.Excellent communication and customer service skills.Must be based in Sharjah and candidates with own Visa preferred.Salary will be discussed upon interview. Plus Excellent incentives upon achieving targets.If you are a skilled and talented sales person who is looking to join a dynamic and innovative team, please forward your CV and portfolio to us through our direct message. We look forward to hearing from you!Job Type: Full-timePay: Up to AED4000.00 per monthExperience:<ul><li>Sales: 2 year (Required)</li></ul>Language:<ul><li>English &amp; Arabic (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>Ability to Commute:<ul><li>Sharjah (Required)</li></ul>Ability to Relocate:<ul><li>Sharjah: Relocate before starting work (Required)</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Sales and Marketing Representative

Explore 116+ Executive secretary office manager in Sharjah this April. Find roles across top companies and apply now to boost your career.