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executive secretary to ceo

AGILE HR

Job Title: Executive Secretary to CEOJob OverviewWe are seeking a highly professional and detail-oriented Executive Secretary to CEO to provide high-level administrative and strategic support to the Chief Executive Officer. The ideal candidate must have prior experience supporting C-level executives and handling confidential matters with discretion and maturity.Key Responsibilities<ul><li>Manage CEO&rsquo;s calendar, meetings, and appointments</li><li>Coordinate board meetings, prepare agendas, and record minutes</li><li>Handle confidential correspondence and official documentation</li><li>Arrange travel, accommodations, and itineraries</li><li>Liaise with internal departments and external stakeholders</li><li>Prepare presentations, reports, and executive summaries</li><li>Follow up on action points and ensure timely execution</li><li>Maintain organized filing systems (digital &amp; physical)</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree (Master&rsquo;s preferred)</li><li>5+ years of experience supporting CEO / C-Level executives</li><li>Excellent written and verbal communication skills</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Professional demeanor and high level of confidentiality</li><li>Strong organizational and multitasking abilities</li></ul>Preferred Skills<ul><li>Experience in corporate/manufacturing environment</li><li>Ability to work under pressure and meet tight deadlines</li><li>Strong coordination and stakeholder management skills</li></ul>Benefits<ul><li>Company-maintained car &amp; fuel and Transportation Facility can be provided too</li><li>Performance bonuses</li><li>IPD</li><li>&amp; Provident Fund</li></ul>Job Type: Full-timePay: Rs300,000.00 - Rs400,000.00 per monthWork Location: In person

Executive Secretary to CEO

DigiTechIO

We are seeking a highly organized, detail-oriented, and proactive individual to join our team as an CEO Assistant. The ideal candidate will be responsible for managing executive-level administrative tasks, ensuring smooth office operations, and maintaining data accuracy and integrity.This role requires excellent communication skills, strong time management, and the ability to handle confidential information with professionalism.Key ResponsibilitiesExecutive Support<ul><li>Schedule meetings, appointments, and manage travel arrangements.</li><li>Act as a liaison between the executive and internal/external stakeholders.</li><li>Prepare and review reports, presentations, correspondence, and official documents.</li><li>Assist the CEO by prioritizing tasks and effectively managing workload.</li><li>Handle sensitive information with the highest level of confidentiality.</li><li>Conduct research and compile information to support project activities.</li></ul>Meeting &amp; Event Management<ul><li>Prepare agendas, materials, and meeting minutes.</li><li>Attend meetings to take detailed notes and prepare summaries.</li><li>Follow up on action items to ensure timely completion.</li><li>Plan and coordinate company events, conferences, and off-site meetings.</li><li>Coordinate with external vendors, stakeholders, and meeting venues.</li></ul>Documentation &amp; Record Management<ul><li>Organize, maintain, and secure files and records for quick and easy access.</li><li>Ensure confidentiality and proper documentation processes at all times.</li><li>Support data entry operations with accuracy and attention to detail.</li><li>Maintain data integrity and ensure timely updates in the system.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, IT, or related field.</li><li>Proven experience as an Executive Assistant, Executive Secretary.</li><li>Strong command of MS Office (Excel, Word, PowerPoint) .</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work under pressure and manage shifting priorities.</li><li>High level of integrity, professionalism, and confidentiality.</li></ul>Location: P.E.C.H.S Block 2, Karachi Job Type: On-Site Work Days: Monday &ndash; Saturday Work Timings: 10:00 AM &ndash; 7:00 PM Salary: Market Competitive (based on experience and skills)Work Location: In person

CEO Assistant

Maitlo & Co. Chartered Accountants

Maitlo Consulting Company is looking for a competent and well-organized Personal Secretary / Executive Assistant to support senior management and ensure smooth office administration.Key Responsibilities:Manage daily office and administrative operationsHandle emails, correspondence, and document controlMaintain files, records, and meeting schedulesPrepare and manage Excel sheets, PDFs, and reportsCoordinate meetings and follow-upsProvide administrative support to the CEORequirements:Female candidate preferredMinimum 2 years of relevant experienceProficient in MS Excel, MS Office, and PDF handlingStrong organizational and communication skillsPreference for candidates residing near DHA Phase 2 / Phase 2 Extension, KarachiJob Type: Full-timePay: Rs40,000.00 - Rs60,000.00 per monthWork Location: In person

Personal Secretary / Executive Assistant (Female)

NEOMUN

Role OverviewWe are seeking a highly organized and proactive Group Secretary to provide dedicated administrative and coordination support to two Partners. The ideal candidate is exceptionally responsive and confident in managing communications across phone, email, and WhatsApp, ensuring timely follow-ups, smooth scheduling, and efficient office support.This role requires strong multitasking ability, attention to detail, and professional communication skills. Fluency in German is mandatory, as the role will involve communication with German-speaking clients and stakeholders.Key Responsibilities: Executive &amp; Communication Support<ul><li>Act as the primary point of contact for calls, emails, and WhatsApp communications on behalf of the Partners.</li><li>Ensure prompt and professional responses across all communication channels.</li><li>Track, prioritize, and follow up on pending queries, commitments, and action items.</li><li>Draft, proofread, and manage routine correspondence and official communications.</li><li>Maintain organized communication records when required.</li></ul>Meeting &amp; Calendar Management<ul><li>Manage and coordinate calendars for the Partners.</li><li>Schedule and organize internal and external meetings.</li><li>Send reminders and ensure all meeting logistics are arranged in advance.</li><li>Prepare meeting agendas, briefs, and notes when required.</li><li>Anticipate scheduling conflicts and resolve overlaps proactively.</li></ul>Travel &amp; Itinerary Management<ul><li>Coordinate domestic and international travel arrangements.</li><li>Manage flight bookings, hotel reservations, visa documentation, and itineraries.</li><li>Monitor travel schedules and provide updates in case of changes.</li><li>Maintain organized travel and expense records.</li></ul>Research &amp; Administrative Support<ul><li>Conduct online research and prepare structured summaries when required.</li><li>Compile contact lists, briefing documents, and market information reports.</li></ul>Follow-Up &amp; Coordination<ul><li>Maintain a follow-up tracker to ensure timely completion of tasks.</li><li>Coordinate with internal teams and external stakeholders for updates.</li><li>Escalate urgent matters when necessary and ensure closure of pending items.</li></ul>Accounts &amp; Financial Coordination Support<ul><li>Assist with basic accounts-related documentation and coordination.</li><li>Track invoices, expense submissions, and payment schedules.</li><li>Coordinate with the finance team for approvals and reconciliations.</li><li>Maintain organized financial and administrative records.</li></ul>Qualifications &amp; Requirements<ul><li>Master&rsquo;s degree or MBA preferred.</li><li>3&ndash;5 years of experience as a Secretary, Executive Assistant, or similar executive support role.</li><li>Fluency in German is mandatory.</li><li>Excellent verbal and written communication skills in English.</li><li>Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li><li>Strong organizational, multitasking, and time-management abilities.</li><li>Ability to handle confidential information with professionalism and discretion.</li><li>Must be based in Karachi</li></ul>Preferred Traits<ul><li>Highly detail-oriented with strong follow-through.</li><li>Calm, professional, and composed under pressure.</li><li>Proactive problem-solver with strong anticipation skills.</li></ul>Work Location: In person

Group Secretary (German-Speaking) – Female

Venus Group

Job OverviewWe are seeking an experienced and detail-oriented Finance Executive to oversee financial operations, accounting processes, banking coordination, and regulatory compliance. The ideal candidate will have strong expertise in financial reporting, P&amp;L management, balance sheet reconciliation, QuickBooks, taxation, and inventory control.This role requires hands-on experience in managing day-to-day accounting operations while supporting senior management (CFO/CEO) with financial insights and reporting.Key ResponsibilitiesFinancial Management &amp; Reporting<ul><li>Prepare and analyze Profit &amp; Loss Statements (P&amp;L)</li><li>Prepare and maintain Balance Sheets</li><li>Perform ledger reconciliations and financial reporting</li><li>Maintain and manage accounting ledgers</li><li>Handle and coordinate audit and financial matters</li></ul>Accounts &amp; Payment Management<ul><li>Manage royalty payments</li><li>Handle import and export payment orders</li><li>Manage salary processing and payroll payments</li><li>Oversee insurance payments and financial matters</li><li>Handle all banking matters and coordination with banks</li></ul>Accounting Software &amp; Record Keeping<ul><li>Record financial transactions in QuickBooks, Excel, and EEZBOOK</li><li>Maintain proper documentation, box files, and email records</li><li>Ensure accurate and timely data entry</li></ul>Taxation &amp; Compliance<ul><li>Handle tax matters and compliance requirements</li><li>Coordinate with auditors and tax consultants</li></ul>Inventory &amp; Operational Support<ul><li>Monitor and manage inventory records</li><li>Assist in financial planning and cost control</li><li>Support CFO, CFM, and CEO with executive assignments</li></ul>Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s or Master&rsquo;s degree in Accounting, Finance, B.Com, M.Com, MBA Finance</li><li>Minimum 3&ndash;5 years of experience in accounts &amp; finance</li><li>Strong command of QuickBooks, Excel (Advanced), and accounting software</li><li>Experience in bank reconciliation, tax filing, payroll management</li><li>Knowledge of import/export documentation &amp; payments</li><li>Strong analytical and problem-solving skills</li><li>Excellent communication and reporting abilities</li></ul>Job Type: Full-timePay: Rs65,000.00 - Rs75,000.00 per monthWork Location: In person

Finance Executive

AF Recruiter

Location: KarachiResponsibilities:Executive Support:<ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare and organize materials for executive meetings, ensuring all necessary documents are available and distributed in a timely manner.</li></ul>Communication Management:<ul><li>Serve as the primary point of contact for internal and external stakeholders in matters related to the executive office.</li><li>Draft and proofread correspondence, reports, and presentations on behalf of executives.</li></ul>Document Management:<ul><li>Maintain and organize electronic and physical files, ensuring easy retrieval of information.</li><li>Assist in the preparation and distribution of reports, presentations, and other documentation as needed.</li></ul>Meeting Coordination:<ul><li>Coordinate and schedule executive meetings, including arranging logistics, preparing agendas, and taking meeting minutes.</li><li>Ensure follow-up on action items and deadlines resulting from executive meetings.</li></ul>Confidentiality and Discretion:<ul><li>Handle sensitive and confidential information with the utmost discretion and professionalism.</li><li>Maintain a high level of confidentiality in all executive matters.</li></ul>Office Administration:<ul><li>Oversee general office operations to ensure efficiency and functionality.</li><li>Order and maintain office supplies and equipment.</li></ul>Task Prioritization:<ul><li>Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and objectives are achieved.</li></ul>Qualifications:<ul><li>10+ years of experience as an Executive Secretary or similar role.</li><li>Bachelor's degree in Business Administration, Secretarial Studies, or a related field.</li><li>Strong organizational and multitasking skills.</li><li>Exceptional communication and interpersonal abilities.</li><li>Proficiency in office software (e.g., Microsoft Office Suite).</li><li>High level of confidentiality and discretion.</li><li>Detail-oriented and capable of maintaining accuracy under pressure.</li><li>Excellent time management and prioritization skills.</li></ul>Job Type: Full-timeWork Location: In person

Management Secretary

Falcon-i Pvt Ltd

Key Responsibilities: <ul><li>Manage and professionally handle official correspondence, including legal notices, regulatory communications, and compliance documentation.</li></ul><ul><li>Draft, review, and coordinate executive-level letters, contracts, and formal documentation.</li></ul><ul><li>Oversee finance-related coordination, including:</li></ul>✓ Liaison with Accounts &amp; Finance department✓ Invoice verification and payment follow-ups✓ Expense monitoring and financial documentation review✓ Assisting in budgeting discussions and management reporting.Supervise tax-related matters, including: ✓ Coordination with tax consultants, auditors, and regulatory bodies✓ Monitoring tax filings, statutory deadlines, and compliance requirements✓ Reviewing tax correspondence and maintaining documentation<ul><li>Maintain confidential legal, financial, and compliance records.</li></ul><ul><li>Coordinate with internal departments and external stakeholders on behalf of the CEO.</li></ul><ul><li>Manage executive calendar, meeting documentation, and strategic follow-ups.</li></ul><ul><li>Support operational and administrative matters aligned with executive priorities.</li></ul><ul><li>Assist with personal tasks and errands as needed.</li></ul>Qualifications &amp; Experience: <ul><li>Bachelor&rsquo;s degree in Business Administration, Finance, Accounting, Law, or a related field.</li></ul><ul><li>Prior experience supporting senior management / C-Level executives preferred.</li></ul><ul><li>Experience dealing with tax consultants or auditors will be an added advantage.</li></ul><ul><li>Strong organizational and time-management skills, with the ability to prioritize and handle multiple tasks simultaneously.</li></ul><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.</li></ul><ul><li>High level of professionalism and discretion in handling confidential information.</li></ul><ul><li>Ability to work independently and as part of a team.</li></ul><ul><li>Strong problem-solving skills and attention to detail.</li></ul>What We Offer:<ul><li>Competitive salary and benefits package.</li></ul><ul><li>Opportunities for professional growth and development.</li></ul><ul><li>A collaborative and supportive work environment</li></ul>Job Type: Full-timePay: From Rs120,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Assistant & Compliance Officer to the CEO

Explore 1925+ Executive secretary to ceo in Karachi this March. Find roles across top companies and apply now to boost your career.