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business development manager

executive secretary to group general manager

Al Baida Technical Services Company

<div>
 
 
 
 Role Description
 
 
 
 Under the general direction of the Group General Manager (GGM) of Al Baida Group, this position performs executive secretarial tasks; relieving the GGM of administrative detail by receiving and handling inquiries, following up on projects, complaints, and requests related to departmental activities from internal and external stake holders.
 
 
 
 This role is a key support position for the company working as the &lsquo;right-hand&rsquo; to the GGM and acting as an ambassador of the Company, exemplifying the company culture. The incumbent multi-tasks in order to handle a multitude of short and long-term projects; with at times, competing and conflicting levels of priority and liaison among the office of the GGM with the Executive Committee, Business Unit Heads and other internal and external customers.
 
 
 
 
 
 
 
 Key Areas&nbsp;
 
 
 
 
 financial:
 
 
 
 &bull;&nbsp;&nbsp;&nbsp;Prioritize and ensure that reports, business papers and correspondence are dealt with efficiently and promptly.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Arranges complex and detailed travel plans, itineraries, and agendas.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Plans, coordinates and ensures the GGM&rsquo;s schedule is followed and respected. Provides "gatekeeper" and gateway" role, creating win-win situations for direct access to the Chairman's and GGM&rsquo;s time and office.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Monitors progress of departmental assignments, ensuring that responses are timely and in accordance with established office and department policy and procedures.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Identify and take any follow up action arising from the minutes meeting that are required.
 
 
 
 
 
 Customer:
 
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provides a bridge for smooth communication between the GGM&rsquo;s office and internal departments.
 
 
 demonstrating leadership to maintain credibility, trust and support with senior management staff.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Relay directives, instructions and assignment to staff as directed by GGM.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Greet and receives visitors for GGM&rsquo;s.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Edits and completes first drafts for written communications to external stake holders&nbsp;
 
 
 
 Updates and maintains list of all internal and external customer contacts.&nbsp;&nbsp;
 
 
 
 
 
 
 
 
 
 
 Learning &amp; Growth:
 
 
 
 
 &bull;
 
 
 Handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative function of the office.
 
 
 
 
 
 
 
 
 
 
 
 
 
 Process Owned (primary responsibility)
 
 
 
 Receive, direct and relay telephone messages and fax messages
 
 
 Manage GGM&rsquo;s diary and arrange meetings
 
 
 &nbsp; Take meeting minutes, write reports, prepare correspondence and prioritize items that need attention of GGM&rsquo;s.
 
 
 &nbsp; Filing, preparation, collation and distribution of supportive documentation, notes and&nbsp;correspondence
 
 
 &nbsp; Screen telephone calls.
 
 
 &nbsp; Adhere to HSE responsibilities as per QCS - 2014.
 
 
 
 
 
 
 Process Supported (secondary responsibility)
 
 
 
 
 
 Assist GGM in preparing a GGM&rsquo;s expense report, reconciling credit card statements or submitting billing information.
 
 
 Assist in any other personal tasks assigned by GGM&rsquo;s which will help GGM&rsquo;s to save time to perform more efficiently.
 
 
 &nbsp;
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 Graduate with diploma in secretarial practice preferred.
 
 
 
 
 Min 8 years, as executive secretary to Senior Management Roles.
 
 
 
 
 Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
 
 
 
 
 Must have ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain confidentiality and a realistic balance among multiple priorities.&nbsp;
 
 
 
 Strong written and verbal communication skills (Arabic &amp; English preferred).
 
 
 
 
</div>

Executive secretary To Group General Manager

QNB Group

<div>
 
 About QNB
 
 
 
 Established in 1964 as the country&rsquo;s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.
 
 
 QNB Group&rsquo;s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.
 
 
 QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard &amp; Poor&rsquo;s (A), Moody&rsquo;s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.
 
 
 Based on the Group&rsquo;s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.
 
 
 QNB Group has an active community support program and sponsors various social, educational and sporting events.
 
 
 
 Summary
 
 
 
 The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.
 
 
 The successful candidate will be highly efficient &amp; well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters
 </li>
 <li>
 Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.
 </li>
 <li>
 Arrange regular travel itineraries &ndash; flights, hotels, cars etc., and prepare materials and itineraries for those trips.
 </li>
 <li>
 Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.
 </li>
 <li>
 Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor Degree
 </li>
 <li>
 5+ years of experience out of which a minimum of 2 years at a similar executive level
 </li>
 <li>
 Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.
 </li>
 <li>
 Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.
 
 
 </li>
 </ul>
 Note: you will be required to attach the following:
 
 
 <ul>
 <li>
 Resume/CV
 </li>
 <li>
 Copy of Passport or QID
 </li>
 <li>
 Copy of Education Certificate
 </li>
 </ul>
</div>

QNB3397 - Secretary

<div>
 
 About QNB
 
 
 
 Established in 1964 as the country&rsquo;s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.
 
 
 QNB Group&rsquo;s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.
 
 
 QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard &amp; Poor&rsquo;s (A), Moody&rsquo;s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.
 
 
 Based on the Group&rsquo;s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.
 
 
 QNB Group has an active community support program and sponsors various social, educational and sporting events.
 
 
 Role Summary
 
 
 The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.
 
 
 The successful candidate will be highly efficient &amp; well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.
 
 
 Role Decription
 
 
 <ul>
 <li>
 Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters
 </li>
 <li>
 Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.
 </li>
 <li>
 Arrange regular travel itineraries &ndash; flights, hotels, cars etc., and prepare materials and itineraries for those trips.
 </li>
 <li>
 Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.
 </li>
 <li>
 Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor Degree
 </li>
 <li>
 5+ years of experience out of which a minimum of 2 years at a similar executive level
 </li>
 <li>
 Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.
 </li>
 <li>
 Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.
 
 
 </li>
 </ul>
 Note: you will be required to attach the following:
 
 
 <ul>
 <li>
 Resume/CV
 </li>
 <li>
 Copy of Passport or QID
 </li>
 <li>
 Copy of Education Certificate
 </li>
 </ul>
</div>

QNB3636 - Secretary - Group Projects and General Services

QNB3638 - Executive Secretary

MAT Facility Management And Sevices

Title: Executive Secretary to the CEO &ndash; QatarDescription: Looking for a high-impact Executive Secretary who will act as a strategic extension of CEO/GM, helping bring clarity to competing priorities, protect focus, and ensure that time is spent on what matters most as the company scales. Preferred candidate should currently be in Qatar and available for immediate mobilization.Requirements: ✔ 5+ years of experience supporting a CEO or senior C-suite executive in a high-growth environment ✔Maintains a professional appearance and demeanor that reflects the standards of the CEO and the organization ✔ Relationship management skills, multilingual, with excellent command of English ✔ Candidate must be currently in Qatar ✔ Immediate mobilization required ✔Nationality Preference- Arabs /EuropeansEmail: matrecruit2023@gmail.com WhatsApp: +974 7771 2353Job Type: Full-timePay: QAR7,000.00 - QAR9,000.00 per month

Executive Secretary to the CEO

Ulster University Qatar

Job description:The Executive Assistant (EA) will provide high-level executive, administrative, and operational support to the Executive management. This role requires excellent organizational, communication, and coordination skills to ensure seamless management of priorities across the two institutions. The EA will serve as a trusted point of contact, ensuring discretion, efficiency, and professionalism in all matters.Executive Support<ul><li>Manage calendars, coordinate meetings, and oversee appointments for Executive Management</li><li>Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.</li><li>Arranging travel, visas and accommodation and, where required, travelling with the EM to take notes at meetings or to provide general assistance during presentations, planning itineraries, developing agendas and meeting materials, etc</li><li>Draft, review, and proofread correspondence, reports, and presentations for leadership approval.</li><li>Handle highly confidential information with discretion and professionalism.</li><li>Liaise with ministries, vendors, and partner institutions on behalf of leadership.</li><li>Support the coordination of internal and external communications to ensure consistent messaging across both entities.</li><li>Coordinate domestic and international travel, including visas, itineraries, and logistics.</li><li>Organize and manage events, workshops, board meetings, and official functions.</li><li>Process invoices, purchase orders, and expense claims in coordination with Finance.</li><li>Maintain structured filing systems (digital and physical) for accessible record-keeping and compliance.</li></ul>Skills<ul><li>Exceptional organizational and multitasking abilities.</li><li>Strong interpersonal and stakeholder management skills.</li><li>High integrity and ability to maintain strict confidentiality.</li><li>Proactive problem-solving and initiative-taking.</li><li>Ability to work under pressure and to tight deadlines</li><li>Ability to thrive in a fast-paced and dynamic academic environment.</li><li>Full-time role based in Doha, Qatar.</li><li>Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines</li><li>Highly organized self-starter, able to work unsupervised or as part of a team</li></ul>Specialized Training / Knowledge Required<ul><li>Strong IT proficiency (MS Office Suite, digital collaboration tools, and presentation software).</li><li>Excellent command of written and spoken English</li></ul>Education &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Accounting, Hospitality Management, Education Administration, or related field.</li></ul>Experience<ul><li>5+ years of progressive experience as an Executive Assistant, Secretary, or Personal Assistant to Leadership</li><li>Experience in Accounting is a plus</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>Executive Assistant to CEO: 5 years (Required)</li><li>Accounting: 3 years (Preferred)</li></ul>

Executive Assistant

Aamal Services

Job Description: Facilities Management SecretaryCompany: Maintenance and Management Solutions Location: Doha, West Bay Job Type: Permanent Reports to: General ManagerCompany OverviewMMS is a 100% Qatari-owned leading Facilities Management Company, providing services to more than 30 locations in the country for the last 18 years. MMS is also the industry leader in property and corporate facilities management services and was honored with The Best Facilities Management Company in Qatar Award in previous years. Integrated Facilities Management is our core specialist service and our facilities management solutions are based on a successful blend of best practice, reliable understanding of in-demand technology, and local operational knowledge. We provide the complete facilities management service for a large and diverse client base that includes the following sectors: commercial, residential, retail, education, leisure, banking, infrastructure, and government. MMS has the certification of ISO 9001 for its Quality Management System, ISO 45001 for Occupational Health &amp; Safety Management System and ISO 14001 for the Environmental Management. Our Mission To be the highest quality Facility Management service provided in Qatar. Our Vision To be a renowned leader, and a leading name in Facility Management Services in the region and beyond and ensuring our clients&rsquo; needs are met with high efficiency. Our Values &bull; We always put people first. &bull; We are service-oriented. &bull; We will always lead with quality.Position SummaryWe are seeking a highly organized and proactive Facilities Management Secretary to provide essential administrative and clerical support to our Facilities Management department. The ideal candidate will be the central hub for all facility-related communications, ensuring the smooth day-to-day operation of our office and building systems. You will play a critical role in maintaining vendor relationships, managing work orders, and supporting the safety and efficiency of our physical work environment.Key ResponsibilitiesAdministrative Support:<ul><li>Provide high-level administrative support to the Facilities Manager and department staff.</li><li>Manage the department's calendar, schedule meetings, and coordinate appointments.</li><li>Prepare, edit, and format correspondence, reports, presentations, and memos.</li><li>Maintain an organized filing system, both electronic and physical, for facility records, including warranties, service contracts, and compliance documents.</li><li>Answer, screen, and direct incoming phone calls and emails for the facilities department.</li></ul>Vendor and Inventory Management:<ul><li>Act as a liaison between the company and external vendors, contractors, and service providers.</li><li>Assist in obtaining quotes, processing purchase orders, and coordinating vendor site visits.</li><li>Help maintain an inventory of office and facility supplies, janitorial items, and critical spare parts.</li><li>Process and code invoices for the facilities department, ensuring accuracy and timely payment.</li></ul>Communication and Reporting:<ul><li>Distribute facility-related communications to the entire staff (e.g., notifications about maintenance, construction, or office events).</li><li>Assist in preparing regular reports on facility activities, budgets, and key performance indicators (KPIs).</li></ul>Qualifications and SkillsRequired:<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Proven experience (2+ years) in an administrative or secretary role, preferably within facilities management, construction, property management, or a related field.</li><li>Exceptional organizational and time-management skills with the ability to prioritize multiple tasks.</li><li>Strong verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Professional and courteous demeanor with excellent customer service skills.</li></ul>Job Types: Full-time, PermanentPay: QAR1.00 per monthWork Location: In person

Secretary/Receptionist

Explore 2067+ Executive secretary to group general manager in Doha this March. Find roles across top companies and apply now to boost your career.