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assistant facilities manager Jobs in Abu Dhabi United Arab Emirates

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facility coordinator

Al Sahraa Recruitment Services

<ul><li>Position: Facility Coordinator</li><li>Work location: Abu Dhabi</li><li>Salary: </li></ul> Overview <p>We are seeking a highly organized and detail-oriented Facility Coordinator with a strong background in maintenance to join our team. The Facility Coordinator will be responsible for overseeing all aspects of facility maintenance, ensuring that all facilities are well-maintained, and all equipment is in good working condition.</p> Responsibilities <ul><li>Develop and implement a comprehensive maintenance program for all facilities and equipment</li><li>Conduct regular inspections of facilities and equipment to identify any maintenance needs</li><li>Coordinate and oversee all maintenance activities, including repairs, upgrades, and replacements</li><li>Monitor and maintain inventory of maintenance supplies and equipment</li><li>Manage and negotiate contracts with external vendors and service providers</li><li>Develop and maintain relationships with contractors, suppliers, and other service providers</li><li>Ensure compliance with all safety and regulatory standards in all maintenance activities</li><li>Train and supervise maintenance staff, providing guidance and support as needed</li><li>Develop and maintain maintenance schedules and records</li><li>Prepare and manage annual maintenance budget</li><li>Collaborate with other departments to identify and address any maintenance needs or issues</li><li>Stay up-to-date with industry developments and best practices in facility maintenance and management</li></ul> Qualifications <ul><li>Bachelor's degree in Facilities Management, Engineering, or a related field</li><li>Minimum of 5-10 years of experience in facility maintenance, preferably in a supervisory or coordinator role</li><li>Strong knowledge of building systems and equipment maintenance</li><li>Excellent organizational and time-management skills</li><li>Ability to multitask and prioritize tasks effectively</li><li>Strong leadership and communication skills</li><li>Proficiency in MS Office and facility management software</li><li>Knowledge of safety and regulatory standards</li><li>Ability to work independently and in a team environment</li></ul>

FACILITY COORDINATOR

Al Sahraa Group

<p>Position: Facility Coordinator</p><p>Work location: Abu Dhabi</p><p>Salary: </p> Overview <p>We are seeking a highly organized and detail-oriented Facility Coordinator with a strong background in maintenance to join our team. The Facility Coordinator will be responsible for overseeing all aspects of facility maintenance, ensuring that all facilities are well-maintained, and all equipment is in good working condition.</p> Responsibilities <ul><li>Develop and implement a comprehensive maintenance program for all facilities and equipment</li><li>Conduct regular inspections of facilities and equipment to identify any maintenance needs</li><li>Coordinate and oversee all maintenance activities, including repairs, upgrades, and replacements</li><li>Monitor and maintain inventory of maintenance supplies and equipment</li><li>Manage and negotiate contracts with external vendors and service providers</li><li>Develop and maintain relationships with contractors, suppliers, and other service providers</li><li>Ensure compliance with all safety and regulatory standards in all maintenance activities</li><li>Train and supervise maintenance staff, providing guidance and support as needed</li><li>Develop and maintain maintenance schedules and records</li><li>Prepare and manage annual maintenance budget</li><li>Collaborate with other departments to identify and address any maintenance needs or issues</li><li>Stay up-to-date with industry developments and best practices in facility maintenance and management</li></ul> Qualifications <ul><li>Bachelor's degree in Facilities Management, Engineering, or a related field</li><li>Minimum of 5-10 years of experience in facility maintenance, preferably in a supervisory or coordinator role</li><li>Strong knowledge of building systems and equipment maintenance</li><li>Excellent organizational and time-management skills</li><li>Ability to multitask and prioritize tasks effectively</li><li>Strong leadership and communication skills</li><li>Proficiency in MS Office and facility management software</li><li>Knowledge of safety and regulatory standards</li><li>Ability to work independently and in a team environment</li></ul>

Delight International facilities management LLC-OPC

<p><b>Key Responsibilities </b></p><ul><li>Coordinate and monitor daily facility operations, including electrical, mechanical, plumbing (MEP), HVAC, and civil maintenance.</li><li>Ensure preventive and corrective maintenance schedules are implemented as per company standards and local authority regulations.</li><li>Liaise with service providers, contractors, and suppliers to ensure timely execution of maintenance and repair works.</li><li>Manage &amp; Schedule supervisor &amp; technicians work schedule daily and ensure works are done timely.</li><li>Monitor supervisor &amp; technicians&rsquo; performance.</li><li>Ensure material consumption to avoid wastage.</li><li>Conduct periodic site inspections.</li><li>Coordinate for supervisor &amp; technicians leave schedule &amp; time sheet.</li><li>Maintain compliance with UAE Civil Defense, Municipality, and Health &amp; Safety requirements.</li><li>Support facility inspections, risk assessments, and audits.</li><li>Respond promptly to facility-related complaints or requests from internal departments.</li></ul><p><b>Store &amp; Inventory Management:</b></p><ul><li>Manage and control inventory of maintenance materials, consumables, spare parts, and tools.</li><li>Receive, verify, and record incoming materials against delivery notes and purchase orders.</li><li>Issue materials to supervisor/technicians and departments upon approval, ensuring accurate documentation.</li><li>Maintain proper inventory levels through regular stock counts and reconciliation.</li><li>Coordinate with procurement officer and suppliers for timely replenishment of critical items.</li><li>Ensure storage areas comply with safety, cleanliness, and organizational standards.</li></ul><p><b>Administration &amp; Reporting:</b></p><ul><li>Maintain records of maintenance activities, material usage, and vendor documentation.</li><li>Prepare and submit monthly reports on facility operations, store status, and expenditures.</li><li>Support budgeting and cost control for maintenance and store operations.</li><li>Ensure documentation and filing systems are up to date for audits and inspections.</li><li>Manage and control inventory of maintenance materials, consumables, spare parts, and tools.</li></ul><p><b>Qualification and Experience </b></p><ul><li>A Bachelor's degree or diploma holder experience in FM site operations, Supply Chain Management, store &amp; inventory management or a related field is typically required.</li><li>Minimum 3&ndash;5 years of experience in facilities operations and store/inventory coordination (preferably in the UAE).</li><li>Excellent coordination and communication skills, people management and subcontractor management.</li><li>Proficient in MS Office (Excel, Word, PowerPoint).</li><li>UAE driving license is must.</li></ul><p>Job Type: Full-time</p>

Operations Coordinator -facilities management

MA Shine General Maintenance and Real Estate Management

<p>Our team Currently offering career opportunities in Abu Dhabi we are seeking the below position.</p><p><b>Office Coordinator - Fluent in English and literature, and Arabic language is an advantage.</b></p><p><b>What you will do:</b></p><p>The <b>Maintenance Coordinator </b>Operate Annual Maintenance Contract (AMC). Your role builds long-term relationships with selected Owners and property management to drive the sales on new projects / Annual Maintenance Contracts (AMC) agreements.</p><p>Working closely with the Directors and also, taking the lead in the development of new business.</p><p><b>Job Responsibilities:</b></p><p>&middot; Coordinate with Maintenance operation with teams and client.</p><p>. Dealing with tenants and property owners.</p><p>. Coordinate maintenance teams schedule.</p><p>. Coordinate on technical and feasibility studies including site investigations.</p><p>. Scheduling material and equipment purchases and deliveries.</p><p>&middot; Preparing technical presentations that explain the products and services of the company to customers or prospective clients.</p><p>&middot; Seek quotations from the sub-vendor, sub-contractor, etc.</p><p>&middot; Review tender documents and understand or else seek clarifications from either the customer or the department manager.</p><p>&middot; Building and maintaining effective customer relationships.</p><p>&middot; Contribute to the development of marketing, customer retention, advertising, pricing, and distribution strategies for the district or branch.</p><p>&middot; Working closely with the Design Engineers to fulfill customer/client requirements.</p><p>&middot; Determining improvements by analyzing equipment or services offered and proposing changes in equipment, processes, or use of materials or services.</p><p>&middot; Anticipate customers&rsquo;/clients&rsquo; needs and provide appropriate solutions or recommendations that meet their requirements. Or demonstrate proposed cost reductions.</p><p>&middot; Stay abreast of the market conditions and trends in the field pertinent to services and products.</p><p>&middot; Identifying new products/services that may be of value to add to the company product range based on the feedback from customers and competitors.</p><p>&middot; Coordinating with the credit control team and follow up on the Credit Facility application for newly acquired customers/clients.</p><p>&middot; Working effectively with the company&rsquo;s management and the sales team to develop long-term strategic relationships.</p><p>&middot; Responsible for administering, communicating and complying with all company policies and procedures, whether formally or informally communicated.</p><p>&middot; Supporting the accounts team to ensure that receivables are collected on time and at the best communication practice possible.</p><p>&middot; Contributing to team effort by accomplishing related results as needed.</p><p><b>Requirements</b>.</p><p>Minimum of 3 years experience of supervising field in Facility Management.</p><p>Strong verbal, written, and interpersonal skills.</p><p>Problem-solving skills.</p><p>The ability to think methodically and to manage projects.</p><p>Ability to work to deadlines and within budgets.</p><p>Excellent verbal and written communication skills.</p><p>Fluent in English and Arabic language and literature.</p><p>Can work under pressure.</p><p>Motivated and positive thinker.</p><p>Job Type: Contract</p><p>Contract length: 24 months</p><p>Pay: AED2,000.00 - AED2,500.00 per month</p><p>Job Types: Full-time, Contract<br/>Contract length: 24 months</p><p>Pay: AED2,000.00 - AED2,500.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Maintenance Coordinator: 3 years (Required)</li></ul><p>Language:</p><ul><li>Fluent in English, and Arabic is an advantage (Required)</li></ul>

Office Coordinator

PepsiCo

<div>Overview :
<p><b>
We Are PepsiCo</b></p><p></p><p><br>
PepsiCo products are enjoyed by consumers more than one billion times a day in more than 200 countries and territories around the world. PepsiCo generated more than $79 billion in net revenue in 2021, driven by a complementary beverage and convenient foods portfolio that includes <b>LAY&rsquo;S &reg;&#65039;, DORITOS &reg;&#65039;, CHEETOS &reg;&#65039;, GATORADE &reg;&#65039;, PEPSI &reg;&#65039;, QUAKER &reg;&#65039;</b> and more. PepsiCo's product portfolio includes a wide range of enjoyable foods and beverages, including many iconic brands that generate more than $1 billion each in estimated annual retail sales.</p><p></p><p><br>
Guiding PepsiCo is our vision to Be the Global Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive (pep+). pep+ is our strategic end-to-end transformation that puts sustainability and human capital at the center of how we will create value and growth by operating within planetary boundaries and inspiring positive change for planet and people.</p><p></p><p><br>
Our employees drive our culture. No two days are the same; we are dynamic and full of passionate teams that embrace new ideas through our collaborative spirit. At PepsiCo, we know that our company can only succeed when our associates and the society we serve flourishes. We are committed to fostering a diverse workforce by creating a collaborative, equitable and inclusive space where everyone, regardless of what we look like, where we come from or who we love, has a voice. At PepsiCo we create a Space to be y( )u.</p><div></div><p><br>
Learn more about our culture and life at PepsiCo: https://stories.pepsicojobs.com/</p><div></div><div><b><br>
Join PepsiCo, dare to transform.</b></div>
Responsibilities:
<div><div><div><b>
JOB PURPOSE</b></div></div><div><div><br>
Act as the on-ground HR support for the Abu Dhabi location, ensuring smooth execution of location-specific HR-related activities and serving as the liaison between HR and the site.<br>
</div></div><br>
<div><div><b>PRINCIPAL ACCOUNTABILITIES</b></div></div><div></div><div><div><div><b><br>
Finance Function support:</b></div><ul><li>
Process employee expense claims (petty cash) and verify supporting documents.</li><li>
Reconcile invoices, customer statements, and bank transactions.</li><li>
Ensure timely and accurate data entry into accounting systems.</li><li>
Handle administrative duties such as copying, scanning, and responding to basic finance-related inquiries.</li></ul><div><b>
HR Function Support:</b></div><div><b>
1. </b><b>HR Operations:</b></div><ul><li>
Act as the first point of contact for employees on-site for basic HR-related queries and needs.</li><li>
Escalate employee concerns to the HR Business Partner or HR Manager when needed.</li></ul><p></p><div><b><br>
2. </b><b>Location Oversight:</b></div><ul><li>
Conduct regular checks around the facility to ensure HR-related standards are maintained (e.g., cleanliness, signage, safety posters, uniform standards, etc.).</li><li>
Report any issues or needs related to employee welfare or working conditions (e.g., seating, pantry supplies, stationary supplies, etc.).</li></ul><p></p><div><b><br>
3. </b><b>Ordering and Supplies:</b></div><ul><li>
Support HO HR team to track existing supplies and make sure the placed orders are managed proactively, including office supplies, pantry items, uniforms, and other location-specific needs in coordination with the HO HR Facilities team.</li><li>
Monitor stock levels and ensure timely replenishment to avoid shortages.</li></ul><p></p><div><b><br>
4. </b><b>Communication Support</b></div><ul><li>
Support the update and maintenance of communication boards/ screens with relevant HR information (i.e., birthdays and new joiners&rsquo; announcements, policy updates, employee engagement news, events, healthy living, sales competitions, etc.).</li><li>
Assist in distributing HR announcements or collecting signatures where needed.</li></ul><p></p><div><b><br>
5. </b><b>Employee Engagement and Recognition</b></div><ul><li>
Support on-site HR-led engagement activities such as celebrations, recognition programs, management or HR connects visits, or survey rollouts.</li><li>
Coordinate logistics and assist in preparing menus and materials for HR campaigns or events.</li></ul><p></p><div><b><br>
6. </b><b>Documentation and Logistics</b></div><ul><li>
Assist in collecting required employee documents when needed (e.g., attendance sheets, ID submissions, acknowledgements) in coordination with the HO HR team.</li></ul></div></div></div><br>
<div></div>
Qualifications:</div><div></div>

Facilities Assoc Coordinator

Amazon.com

<div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2><div>
We are seeking a dedicated Safety Coordinator to join our Workplace Health and Safety (WHS) team in Abu Dhabi. The ideal candidate will be responsible for implementing and maintaining workplace health and safety programs to ensure a safe working environment for all employees.<br>
<br>
Key job responsibilities<br>
<ul><li>Develop and implement safety policies and procedures</li><li>Conduct regular safety inspections and risk assessments</li><li>Investigate incidents and accidents, recommending corrective actions</li><li>Provide safety training to employees and maintain training records</li><li>Ensure compliance with local and federal safety regulations</li><li>Coordinate with management to address safety concerns and implement improvements</li><li>Maintain safety documentation and reports</li></ul><br>
A day in the life<br>
As a safety coordinator, your day-to-day activities would likely include the following:<br>
<br>
Safety Inspections:<br>
<ul><li>Conduct daily walk through inspections of the facility</li><li>Perform GEMBA walks to identify potential hazards and safety concerns</li></ul><br>
Safety Meetings:<br>
<ul><li>Lead or participate in daily safety briefings with teams</li><li>Attend and contribute to regular safety committee meetings</li></ul><br>
Incident Management:<br>
<ul><li>Respond to and investigate any safety incidents or near-misses</li><li>Document incidents in Amazon's Gensuite system</li><li>Assist in developing and implementing corrective actions</li></ul><br>
Safety Data Management:<br>
<ul><li>Monitor and update safety metrics and KPIs</li><li>Maintain accurate safety records and documentation</li></ul><br>
Permit to Work System:<br>
<ul><li>Review and approve daily work permits for high-risk activities</li></ul><br>
About the team<br>
This role offers an opportunity to make a significant impact on workplace safety in a dynamic environment. Join us in creating a culture of safety excellence in Abu Dhabi.</div><h2 class="jobSectionHeader"><b>
BASIC QUALIFICATIONS</b></h2><ul><li>Bachelor's degree in Occupational Health and Safety or related field &bull; Minimum 3 year of experience in a similar role &bull; Knowledge of UAE safety laws and regulations &bull; Strong communication and interpersonal skills &bull; Proficiency in English and Arabic &bull; NEBOSH IGC or equivalent safety certification preferred</li></ul><h2 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h2><ul><li>Strong communication abilities &bull; Problem-solving capabilities &bull; Leadership qualities &bull; Attention to detail &bull; Team collaboration &bull; Adaptability to change &bull; Time management &bull; Project management Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.</li></ul><br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.</div>

Safety Coordinator, WHS

Dr Firas Dental & Orthodontic Center

<p>This role will be responsible for acting as the intermediary between patients and various insurance company for the dental services offered by the facility. This role will also be responsible for verifying patient health insurance benefits, communicating with patients, and processing insurance payments.</p><p><b>A.</b> <b>Administration</b></p><ul><li>Document and update all services rendered to patient&rsquo;s file</li><li>Provide updated list of approved patients via Dok32 to reception and dentist to call and schedule appointments</li><li>Accurate communication to patients and dentist departments in regards to queries for insurance policy, coverage and limit</li><li>Create monthly reports for the Medical Director and Dental department such as: no. of approved cases, upcoming appointments, remaining appointments, and total cases rendered</li><li>Fill reimbursement forms if required for uncovered insurance policies holders</li></ul><p><b>B.</b> <b>Medical Insurance</b></p><ul><li>Ensure proper documentation of patient&rsquo;s file for any dental procedure that requires prior-approval request</li><li>Use implemented system to claim pre-approved cases upon completion of planning from treating dentist on a daily basis.</li><li>Follow the designated procedures to ensure approval of claims and prevent denied claims</li><li>Coordinate and inform treating dentist for any incorrect clinical note such as the diagnose, procedure code, tooth number and time of treatment.</li><li>Update the reception and dental department for approved claims in order to schedule appointments</li><li>Coordinate with cashier to ensure accurate and updated insurance card details before the patients meets the treating dentist</li><li>In cases for denied claims, conduct follow-ups with insurance companies and inquire for justification on denied claims</li><li>Re-submit denied claims upon reviewing denial code received from insurance companies</li><li>In cases of re-denied claims, consult with the treating dentist and the Chief Medical Officer for appropriate action</li><li>Update patient file for final denied claims and inform the treating dentist and patient accordingly</li><li>Bill daily rendered procedures and prepare submission to covered insurance companies and self-paid patients</li><li>Adhere to task given by the Chief Medical officer</li></ul><p><b>Qualifications:</b></p><ul><li>With at least 2 years of experience as an Insurance Coordinator in Dental field</li><li>Ability to work in a pressurized work environment</li><li>Knowledge in using Dental EMR is a plus</li></ul><p>Job Type: Full-time</p>

Insurance Coordinator (Dental)

Explore 201+ Facility coordinator in Abu Dhabi United Arab Emirates this December. Find roles across top companies and apply now to boost your career.

201 facility coordinator jobs IN Abu Dhabi United Arab Emirates

FACILITY COORDINATOR

FACILITY COORDINATOR

Operations Coordinator -facilities management

Office Coordinator

Facilities Assoc Coordinator

Safety Coordinator, WHS

Insurance Coordinator (Dental)