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executive operations coordinator

facility coordinator

EFS FACILITIES SERVICES

Technical Coordinator &ndash; Facility Management:Position Title: Technical Coordinator &ndash; Facility Management Location: [ Doha] Availability: Immediate Joiner- with NOC Available Driving License: MandatoryRole Summary: We are seeking a proactive and technically skilled Technical Coordinator to support facility management operations. The role requires a strong blend of technical expertise, commercial acumen, and communication skills to ensure efficient coordination of maintenance and fit-out projects.Key Responsibilities:<ul><li>Coordinate and oversee maintenance, repair, and fit-out activities.</li><li>Prepare and review technical quotations, proposals, and cost estimates.</li><li>Identify problems, analyze technical issues, and propose effective solutions and recommendations.</li><li>Support project planning, resource allocation, and vendor coordination.</li><li>Ensure timely follow-up and closure of service requests and client requirements.</li><li>Maintain accurate records, reports, and dashboards using advanced Excel skills.</li><li>Communicate effectively with clients, contractors, and internal teams, ensuring clear understanding of requirements and deliverables.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Engineering or a related technical field.</li><li>Minimum [4] years&rsquo; experience in facility management or maintenance coordination.</li><li>Strong technical understanding of building systems (MEP, civil, etc.).</li><li>Proven experience in quotation preparation, proposal writing, and cost analysis.</li><li>Excellent MS Excel proficiency (formulas, pivot tables, reports).</li><li>Strong communication and interpersonal skills; active listener with attention to detail.</li><li>Ability to multitask and manage priorities in a fast-paced environment.</li><li>Valid Qatar driving license required.</li></ul>Job Type: Full-timePay: QAR4,500.00 - QAR5,500.00 per month

Technical Coordinator – Facility Management

Oryxi Maintenance Services

Job Title: Maintenance CoordinatorLocation: Qatar Experience Required: 1&ndash;2 Years Employment Type: Full-TimeWe are seeking a proactive and organized Maintenance Coordinator to join our team. The ideal candidate will support daily maintenance operations, coordinate service requests, schedule technicians, and ensure smooth communication between clients and the maintenance team.Key Responsibilities<ul><li>Coordinate and schedule preventive and corrective maintenance activities</li><li>Assign tasks to technicians and follow up on job completion</li><li>Receive and process maintenance requests and work orders</li><li>Maintain records of maintenance activities, materials, and equipment</li><li>Prepare daily/weekly reports and update Project Manager.</li><li>Prepare Maintenance reports on time and arrange submission to client.</li><li>Prepare Invoices as per mentioned in the Agreement</li><li>Ensure all operations comply with company policies and safety standards</li><li>Communicate with clients regarding service updates and appointments</li><li>Monitor material stock levels and arrange purchases when required</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Engineering, Facility Management, or related field</li><li>1&ndash;2 years&rsquo; experience in maintenance coordination or similar role</li><li>Strong communication, planning, and organizational skills</li><li>Basic knowledge of maintenance operations (MEP/HVAC/Firefighting preferred)</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Good command of English (Arabic is an advantage)</li></ul>Job Type: Full-time

Maintenance Coordinator

Gulf Overseas HR Consultancy

We are looking for a highly organized and experienced Facility Administrator to join our Facilities Management team in Qatar. The ideal candidate will handle day-to-day administrative operations, coordinate facility services, manage documentation, and ensure seamless support to the Facilities Management department. Applicants must have solid experience in FM administration and advanced skills in Microsoft Office. Candidates with SAP experience are strongly encouraged to apply.Key Responsibilities:<ul><li>Provide full administrative support for daily facility operations and FM activities.</li><li>Maintain accurate documentation, service records, maintenance logs, contracts, and reports.</li><li>Coordinate between internal teams, vendors, contractors, and service providers.</li><li>Prepare reports, meeting minutes, presentations, and correspondence.</li><li>Track and process purchase requests, material requests, invoices, and work orders.</li><li>Manage asset lists, maintenance schedules, and FM databases.</li><li>Perform SAP-related entries, tracking, and documentation (for SAP users).</li><li>Follow up on all pending tasks, service requests, and complaints to ensure closure.</li><li>Assist in audits, inspections, compliance documentation, and facility performance reporting.</li><li>Support front-desk operations and occupant/client communication when needed.</li></ul>Requirements:<ul><li>4&ndash;5 years of experience in Facilities Management administration (mandatory).</li><li>Advanced proficiency in Microsoft Excel, and strong skills in Word and PowerPoint.</li><li>SAP experience is a significant advantage.</li><li>Excellent communication, coordination, and multitasking abilities.</li><li>High level of attention to detail and organizational skills.</li><li>Ability to work in a fast-paced environment and meet deadlines.</li><li>Immediate joiner with a valid Qatar ID and NOC required.</li></ul>Job Type: Full-timePay: QAR4,500.00 per month

Facility Administrator

QD-SBG

We are seeking a highly organized and detail-oriented Equipment Coordinator to join our team. The successful candidate will be responsible for managing the company&rsquo;s equipment hire operations, ensuring timely availability of resources to support project and site activities.Key Responsibilities:<ul><li>Manage all equipment rental requests, including documentation and approval processes.</li><li>Coordinate with suppliers for quotations, equipment delivery, collection, and off-hire procedures.</li><li>Maintain up-to-date records of hired equipment, including rental costs, schedules, and utilization data.</li><li>Ensure all equipment hire activities comply with company procedures, safety regulations, and operational standards.</li><li>Support project and site teams by providing accurate and timely information on equipment availability and requirements.</li></ul>Qualifications and Experience:<ul><li>Minimum 3&ndash;5 years of experience in equipment rental coordination or a similar role, preferably within the construction or industrial sector.</li><li>Strong communication, negotiation, and interpersonal skills.</li><li>Proficiency in Microsoft Office applications, particularly Excel for reporting and tracking.</li><li>Excellent organizational and record-keeping skills, with attention to detail and accuracy.</li></ul>Job Types: Full-time, Permanent

Equipment Coordinator

One Imperium

Role Summary Handles the backbone of the academy&rsquo;s operations: managing student records, scheduling, communication, compliance, and facility coordination. Reports to the Facility (or Admin) Supervisor.Key Responsibilities<ul><li>Maintain accurate student records: registration forms, medical waivers, attendance, incident reports. Ensure records are stored both digitally (ERP) and, if needed, physically. (Per Admin SOPs, Section 5B)</li><li>Track student attendance daily: manage the occupancy sheet, forecast vs actual attendance.</li><li>Handle scheduling tasks: communicate class changes, reschedules, or make-up classes to parents and coaches at least 24 hours in advance.</li><li>Ensure staff documentation is current: track lifeguard/coach first aid certification, staff leaves, attendance, and escalate expiring certificates.</li><li>Coordinate pool bookings: liaise with facility management to secure deck time, inform coaches and sales team of schedule changes.</li><li>Manage incident reporting: ensure any accident, injury, or complaint is documented same day in the Incident Report Form, and escalate to the Swim School Manager as required.</li><li>Communicate schedule updates and operational announcements via approved internal channels (email, WhatsApp broadcast) &mdash; not personal numbers.</li><li>Support the Sales team: confirm class availability, help with data validation, and ensure seamless registration experience.</li><li>Assist in facility logistics: ensure pool deck is ready before class (equipment, clean, safe), and coordinate storage.</li><li>Generate administrative reports: weekly or monthly reports on attendance, incidents, staff certification status, and facility usage.</li><li>Support performance evaluation: input data for KPIs (attendance accuracy, incident reporting, response times) and provide insights for the Admin Supervisor.</li><li>Uphold customer service standards: respond to parent inquiries in a polite, professional manner; escalate complaints through the correct channels.</li><li>Ensure adherence to health, safety, and emergency protocols (Section 6), and support staff in drills and reporting.</li></ul>Qualifications &amp; Requirements<ul><li>Experience in administrative roles, preferably in education, recreation, or service business.</li><li>Strong organizational and data management skills; familiarity with ERP / CRM systems is a plus.</li><li>Excellent communication skills, both written and oral; ability to interact professionally with parents, staff, and management.</li><li>Attention to detail: accurate record-keeping, scheduling, and compliance tracking.</li><li>Customer-service mindset: patient, empathetic, and professional.</li><li>Understanding of health &amp; safety procedures; willingness to be trained on incident reporting and emergency protocols.</li><li>Ability to multitask, prioritize, and manage time effectively.</li><li>Punctual, reliable, and committed to Elite Swim Academy&rsquo;s standards of conduct and professionalism.</li></ul>Performance Indicators (KPIs)<ul><li>Accuracy of attendance &amp; scheduling</li><li>Timeliness of communication with parents and coaches</li><li>Compliance in documentation (waivers, certifications, incident reports)</li><li>Responsiveness to inquiries and administrative tasks</li><li>Incident reporting completeness and speed</li><li>Administrative staff attendance &amp; punctuality</li></ul>Job Type: Full-time

Female Senior Administrative Executive

COMO Facilities Management Services

Key Responsibilities:<ul><li>CAFM System Management:</li><li>Coordinate and manage the day-to-day operations of the CAFM system to ensure accurate and up-to-date data is maintained for facilities management.</li><li>Administer the CAFM software, ensuring system functionality, user access, and integration with other management systems (e.g., Building Management System (BMS), Energy Management System (EMS)).</li><li>Configure and customize the CAFM system to meet specific operational requirements and enhance facility management processes.</li><li>Troubleshoot system issues, coordinate with software vendors for technical support, and implement system updates or upgrades.</li><li>Maintenance &amp; Service Management:</li><li>Oversee the planning and scheduling of preventive and corrective maintenance activities using the CAFM system.</li><li>Monitor and track maintenance work orders, ensuring that tasks are completed on time and within budget.</li><li>Coordinate with maintenance teams and contractors to ensure timely resolution of maintenance issues and ensure that all work is recorded in the CAFM system.</li><li>Ensure that all assets (e.g., equipment, HVAC systems, lighting, etc.) are properly tracked, monitored, and maintained within the CAFM system.</li><li>Space &amp; Asset Management:</li><li>Use the CAFM system to manage space utilization, ensuring optimal use of office or facility space based on needs and demand.</li><li>Maintain accurate records of all assets, including equipment, furniture, and fixtures, ensuring that they are properly logged in the CAFM system.</li><li>Assist in space planning and allocation to ensure efficient and effective use of the facilities, based on user needs and business operations.</li><li>Data Management &amp; Reporting:</li><li>Maintain accurate and comprehensive records of facility-related data, including maintenance schedules, asset information, service requests, and historical performance.</li><li>Generate and analyze regular reports from the CAFM system, providing insights into maintenance trends, asset performance, energy consumption, and space usage.</li><li>Prepare and present reports for management on the status of facilities, including recommendations for improvement or optimization.</li><li>User Support &amp; Training:</li><li>Provide training and support to internal users of the CAFM system, including facility management teams, maintenance staff, and other stakeholders.</li><li>Create and maintain user manuals, documentation, and best practices for using the CAFM system effectively.</li><li>Serve as the point of contact for any system-related queries, offering troubleshooting assistance and guidance.</li><li>Compliance &amp; Standards:</li><li>Ensure that the CAFM system complies with relevant regulatory requirements, safety standards, and company policies.</li><li>Assist in managing compliance with maintenance standards, industry regulations, and quality assurance protocols through data collected in the CAFM system.</li><li>Ensure that the system is regularly updated to reflect any changes in regulatory or operational requirements.</li><li>Process Improvement &amp; System Optimization:</li><li>Continuously review and improve CAFM processes, making recommendations for system enhancements and better integration with other facilities management functions.</li><li>Collaborate with other departments (e.g., IT, HR, Operations) to optimize the functionality and utilization of the CAFM system.</li><li>Identify opportunities to streamline facilities management operations through better use of technology and data analysis.</li></ul>Qualifications &amp; Skills:<ul><li>Education:</li><li>Bachelor&rsquo;s degree in Facilities Management, Engineering, Business Administration, Information Technology, or a related field.</li><li>Certification in CAFM or related software (e.g., Archibus, Maximo, Planon, or similar) is a plus.</li><li>Experience:</li><li>2-4 years of experience in facilities management, IT support, or a related field, with hands-on experience using CAFM systems.</li><li>Experience in coordinating facilities operations, including maintenance, space management, and asset tracking, is preferred.</li><li>Prior experience in using CAFM software (e.g., Archibus, FMX, or similar) is highly desirable.</li><li>Skills:</li><li>Strong knowledge of facilities management processes, including preventive maintenance, asset management, and space planning.</li><li>Proficiency with CAFM systems and software, with the ability to troubleshoot, configure, and optimize the system.</li><li>Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.</li><li>Strong analytical and problem-solving skills, with the ability to generate and interpret data reports.</li><li>Good communication skills, both written and verbal, for interacting with various stakeholders (e.g., maintenance teams, contractors, and management).</li><li>Attention to detail and accuracy in managing facility-related data.</li><li>Ability to work collaboratively with cross-functional teams, including IT, facilities, and operations departments.</li><li>Technical Skills:</li><li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) for reporting and documentation.</li><li>Familiarity with building management systems (BMS) and energy management systems (EMS) is an advantage.</li><li>Basic knowledge of project management principles and software is a plus.</li></ul>Job Types: Full-time, PermanentPay: QAR1.00 - QAR2.00 per month

CAFM coordinator

A to Z Services Group

We are seeking an experienced and proactive Site Coordinator (Offshore) to oversee the day-to-day operations of our offshore facility management and cleaning services. The Site Coordinator will ensure smooth execution of all site activities, maintain high service standards, and act as the key point of communication between the offshore team and company management.This role requires strong leadership, excellent communication skills, and the ability to make operational decisions independently while ensuring safety, quality, and compliance.Key Responsibilities<ul><li>Oversee and coordinate the daily site operations to ensure efficient service delivery.</li><li>Make informed decisions on operational matters and resolve day-to-day challenges.</li><li>Communicate independently with management, supervisors, and site teams.</li><li>Supervise, guide, and monitor the performance of site supervisors and operational staff.</li><li>Prepare and submit daily reports summarizing site activities and performance.</li><li>Ensure compliance with company safety policies and offshore regulations.</li><li>Maintain a high standard of service and ensure client satisfaction.</li><li>Manage employee relations on-site, including documentation and certification renewals (e.g., ID cards, health certificates, permits).</li><li>Ensure availability of required materials, consumables, and equipment at all times.</li><li>Conduct inspections of offices, accommodations, and work areas to identify and report maintenance or replacement needs.</li><li>Assist in preparing compliance and occupancy reports as required.</li><li>Act as the first point of contact during emergencies, coordinating timely and effective responses.</li><li>Support continuous improvement in operational efficiency and safety performance.</li></ul>Qualifications &amp; Requirements<ul><li>Minimum: Diploma or higher educational qualification.</li><li>Experience: Minimum 5 years of experience in a similar role within facilities management, offshore operations, or industrial cleaning services.</li><li>Language: Must be able to read, write, and speak English fluently.</li><li>Strong leadership, organizational, and communication skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint) and email applications for reporting and presentations.</li><li>Ability to manage day-to-day operations independently and effectively.</li><li>Excellent problem-solving and multitasking abilities.</li><li>Offshore experience is preferred.</li><li>Must be safety-conscious and committed to maintaining high standards of health, safety, and hygiene.</li></ul>How to ApplyInterested candidates are invited to apply via Indeed by submitting an updated CV/resume highlighting relevant offshore and facilities coordination experience. Only shortlisted applicants will be contacted for an interview.Job Type: Full-timeApplication Question(s):<ul><li>How many years of experience do you have?</li><li>If selected how soon can you join?</li><li>What's your current salary?</li><li>What's your expected salary?</li><li>Do you have eperience precisely in offshore/onshore</li></ul>

Offshore Site Coordinator

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