business coordinator

logistics coordinator

marketing coordinator

agricultural coordinator

automotive coordinator

facility coordinator

Aamal Services

<p><b>Job Title: Facilities Coordinator &ndash; Service Provider Side</b></p><p><b>Company: Maintenance and Management Solutions(MMS)</b></p><p><b>Reports To:</b> Facilities Manager<br/><b>Employment Type:</b> Permanent<br/><b>Location:</b> Doha, Project Site</p><p><b>Company Overview</b></p><p>MMS is a leading facilities management provider delivering integrated maintenance, janitorial, security, and technical services to commercial, industrial, and institutional clients. We are seeking a proactive Facilities Coordinator to support our service delivery team in ensuring client facilities operate safely, efficiently, and in compliance with all contractual obligations.</p><p><b>Job Summary</b></p><p>The Facilities Coordinator acts as the operational bridge between our FM company, our clients, and our network of internal technicians or third-party subcontractors. This role is responsible for dispatching work orders, tracking preventive maintenance, managing vendor performance, and ensuring client service level agreements (SLAs) are met. The ideal candidate thrives in a fast-paced, KPI-driven environment and can coordinate multiple trades across one or more client sites.</p><p><b>Core Responsibilities1. Work Order &amp; Dispatch Management</b></p><ul><li>Receive, log, and prioritize service requests via CMMS (e.g., ServiceChannel, Corrigo, Maintenance Connection, Maximo) or client portals.</li><li>Dispatch internal technicians or approved subcontractors to reactive and preventive maintenance tasks.</li><li>Ensure urgent/critical work orders (e.g., no heat, water leak, electrical outage) are acknowledged and resolved within contractual SLA timelines.</li><li>Close out work orders with detailed documentation (labor hours, materials used, resolution notes).</li></ul><p><b>2. Client &amp; Stakeholder Communication</b></p><ul><li>Serve as the primary point of contact for client facility managers or office managers for day-to-day service requests.</li><li>Provide regular status updates on open and completed work orders.</li><li>Escalate unresolved issues or recurring problems to the Account Manager.</li><li>Attend weekly or monthly client operational reviews alongside FM leadership.</li></ul><p><b>3. Preventive Maintenance (PM) Compliance</b></p><ul><li>Maintain and execute the preventive maintenance schedule for client assets (HVAC filters, fire alarm tests, elevator inspections, generator runs).</li><li>Coordinate access with clients for scheduled PMs.</li><li>Track PM completion rates and report deviations to the FM Manager.</li></ul><p><b>4. Vendor &amp; Subcontractor Coordination</b></p><ul><li>Maintain an approved vendor list (electricians, plumbers, HVAC techs, lift contractors, cleaners).</li><li>Issue purchase orders and confirm service scopes with subcontractors.</li><li>Collect certificates of insurance (COI), safety documentation, and job reports.</li><li>Validate subcontractor invoices against completed work orders before approving for payment.</li></ul><p><b>5. SLA &amp; KPI Reporting</b></p><ul><li>Generate weekly/monthly reports on:</li><li>Work order response time vs. SLA</li><li>First-time fix rate</li><li>Planned vs. reactive maintenance ratio</li><li>Client satisfaction scores (if surveyed)</li><li>Identify underperforming vendors or recurring asset failures and recommend corrective actions.</li></ul><p><b>6. Health, Safety &amp; Compliance</b></p><ul><li>Ensure all maintenance activities comply with client site safety rules, OSHA standards, and local regulations.</li><li>Maintain safety data sheets (SDS), lockout/tagout (LOTO) records, and hot work permits.</li><li>Coordinate with client security teams for badging, access control, and after-hours escorting.</li></ul><p><b>7. Inventory &amp; Asset Management</b></p><ul><li>Track consumables and spare parts (lighting, belts, filters, chemicals) for client-dedicated stock.</li><li>Conduct periodic physical inventory counts.</li><li>Maintain asset registers for client equipment (age, model, serial number, maintenance history).</li></ul><p><b>8. Financial &amp; Administrative Support</b></p><ul><li>Assist in PO creation, invoice reconciliation, and accrual reporting.</li></ul><p><b>QualificationsRequired:</b></p><ul><li>Bachelor&rsquo;s degree in Facilities Management, Business, or Engineering preferred.</li><li>4+ years of experience in facilities coordination, work order dispatch, or vendor management &ndash; <b>specifically working for an FM service provider, property management firm, or subcontractor network.</b></li><li>Proficiency with a CMMS or enterprise asset management system.</li><li>Understanding of SLA measurement, response time tracking, and work order lifecycle.</li><li>Strong written and verbal communication skills for client-facing interactions.</li><li>Ability to prioritize across multiple sites or client accounts simultaneously.</li><li>Valid driver&rsquo;s license and ability to travel between local client sites (if mobile role).</li></ul><p><b>Preferred:</b></p><ul><li>Facilities Management Professional (FMP) or Certified Facility Manager (CFM) candidacy.</li><li>Experience with ServiceChannel, Corrigo, Maximo, FM:Systems, or Angus AnyWhere.</li><li>Knowledge of MEP systems (mechanical, electrical, plumbing) at an awareness level.</li></ul><p><b>Key Competencies (FM Company Specific)</b></p><ul><li><b>Customer service orientation:</b> You understand that the client company is your customer, and your job is to make their building &ldquo;just work.&rdquo;</li><li><b>Sense of urgency:</b> You know that a broken elevator or restroom closure directly impacts client employee productivity.</li><li><b>Follow-through:</b> You don&rsquo;t &ldquo;close&rdquo; a work order until the client confirms the issue is resolved.</li><li><b>Data integrity:</b> You enter clean, consistent notes because FM billing and reporting depend on your accuracy.</li><li><b>Vendor management:</b> You hold subcontractors accountable to the same SLAs your company promised the client.</li></ul><p><b>Working Conditions &amp; Physical Requirements</b></p><ul><li>Environment: Combination of office/desk work (75%) and site visits (25%) to mechanical rooms, rooftops, loading docks, and occupied client spaces.</li><li>Physical: Occasionally lift 25&ndash;50 lbs, climb ladders, walk client campuses, and access confined spaces (with proper training).</li><li>On-call: Rotating after-hours emergency response (by phone dispatch; occasional site visits).</li></ul><p>Job Type: Permanent</p><p>Pay: QAR1.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Facilities Coordinator: 3 years (Required)</li></ul><p>Work Location: In person</p>

Facilities Coordinator

XLift Service LLC

<p><b>Lift Service Coordinator</b></p><p><b>XLift Service LLC &ndash; Doha, Qatar</b></p><p>XLift Service LLC is seeking a highly organized and proactive <b>Lift Service Coordinator</b> to oversee and manage daily lift (elevator and escalator) service operations in Doha. The successful candidate will serve as the central point of coordination between clients, field technicians, and internal teams to ensure efficient maintenance, timely repairs, and high-quality service delivery.</p><p><b>Key Responsibilities</b></p><ul><li>Coordinate and schedule preventive maintenance and corrective repair works for elevators and escalators.</li><li>Assign service technicians based on job priority, location, and skill set.</li><li>Monitor ongoing service jobs to ensure timely completion in accordance with company SLAs.</li><li>Act as the primary communication link between customers, technicians, and management.</li><li>Respond to service requests, emergency breakdowns, and client inquiries promptly and professionally.</li><li>Maintain accurate service records, job reports, and maintenance logs in the system.</li><li>Follow up with clients to ensure satisfaction after service completion.</li><li>Coordinate with spare parts and procurement teams to ensure availability of required materials.</li><li>Support compliance with safety standards, company policies, and local regulatory requirements.</li><li>Prepare daily, weekly, and monthly service reports for management review.</li></ul><p><b>Requirements</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Engineering, Business Administration, or related field.</li><li>Previous experience in lift/elevator service coordination or facility management is an advantage.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and customer service abilities.</li><li>Ability to work under pressure and handle emergency situations.</li><li>Proficiency in MS Office and service management systems.</li><li>Knowledge of elevator systems is preferred but not mandatory.</li></ul><p><b>What We Offer</b></p><ul><li>Competitive salary package</li><li>Career growth opportunities within a growing technical services company</li><li>Supportive and safety-focused working environment</li><li>Exposure to leading lift and vertical transportation systems in Qatar</li></ul><p>الراتب المدفوع: QAR٠٫٠٠&nbsp;لكل عام</p><p>موقع العمل: بشكل شخصي</p>

Lift Service Coordinator

KPL 20 Sports

<p><b>Job Overview</b></p><p>We are looking for a highly organized and proactive <b>Sports Facilities Administrator</b> to oversee the daily operations, maintenance, and scheduling of our sports facilities. This role ensures that all venues are safe, well-maintained, and fully operational while delivering an excellent experience for athletes, teams, and visitors.</p><p><b>Key Responsibilities</b></p><ul><li>Manage daily operations of sports facilities, including courts, fields, gyms, and recreational areas</li><li>Coordinate scheduling for practices, games, tournaments, and external bookings</li><li>Ensure facilities comply with <b>health, safety, and regulatory standards</b></li><li>Oversee maintenance, repairs, and cleanliness of all areas and equipment</li><li>Supervise facility staff, vendors, and contractors</li><li>Manage budgets, track expenses, and optimize resource allocation</li><li>Handle customer inquiries, bookings, and conflict resolution</li><li>Develop and implement policies for facility use and operations</li><li>Coordinate event logistics, including setup and breakdown</li><li>Maintain records, reports, and inventory of equipment and supplies</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in Sports Management, Business Administration, or related field</li><li>Proven experience in facility management, sports administration, or operations</li><li>Strong knowledge of sports facility operations and safety regulations</li><li>Experience with scheduling systems and facility management software</li><li>Excellent organizational and multitasking abilities</li><li>Strong leadership and interpersonal skills</li><li>Ability to work flexible hours, including evenings and weekends</li></ul><p>Job Type: Full-time</p><p>Pay: QAR21,500.00 per month</p><p>Work Location: In person</p>

Sports Facilities Administrator

IRS Tunisia

<ul><li>4&ndash;5 years of relevant experience</li><li>Facility Management background is preferred</li><li>Bachelor&rsquo;s Degree or Diploma qualification</li><li>Native Arabic speaker with a good command of English</li></ul><p>Pay: QAR3,200.00 - QAR3,950.00 per month</p><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>Admin: 5 years (Preferred)</li></ul><p>Work Location: In person</p>

Administrative Assistant ( Bilingual Arabic & English)

CRESCITA Contracting

<p><b>Qualifications &amp; Requirements:</b></p><ul><li>Proficiency in MS Office (Excel, Word).</li><li>Good communication and organizational skills.</li><li>Ability to multitask and work under pressure.</li></ul><p><b>Job Summary:</b></p><p>The Admin In-Charge is responsible for overseeing the administrative and coordination functions of the laundry facility. This role ensures smooth day-to-day operations by managing records, staff coordination, customer communication, inventory tracking, and supporting operational efficiency.</p><p><b>Key Responsibilities:</b></p><p><b>1. Administrative Management</b></p><ul><li>Maintain daily records of laundry intake and delivery.</li><li>Prepare reports on daily/weekly/monthly operations.</li><li>Handle documentation, filing, and data entry.</li></ul><p><b>2. Customer Coordination</b></p><ul><li>Manage customer inquiries, complaints, and service requests.</li><li>Ensure timely communication regarding order status and delivery schedules.</li><li>Maintain customer database and service records.</li></ul><p><b>3. Staff Coordination</b></p><ul><li>Supervise attendance, duty schedules, and leave records of laundry staff.</li><li>Coordinate between washing, ironing, and delivery teams.</li><li>Support HR in onboarding and basic staff administration.</li></ul><p><b>4. Inventory &amp; Supplies Management</b></p><ul><li>Monitor stock levels of detergents, chemicals, packaging materials, and uniforms.</li><li>Raise purchase requests and coordinate with procurement.</li><li>Ensure proper usage and minimize wastage.</li></ul><p><b>5. Billing &amp; Documentation</b></p><ul><li>Prepare invoices and receipts for customers.</li><li>Track payments, outstanding balances, and coordinate with accounts.</li><li>Maintain financial and operational records accurately.</li></ul><p><b>6. Operational Support</b></p><ul><li>Ensure proper workflow from collection to delivery.</li><li>Monitor turnaround time and service quality.</li><li>Assist in implementing process improvements.</li></ul><p><b>7. Compliance &amp; Safety</b></p><ul><li>Ensure adherence to company policies and hygiene standards.</li><li>Maintain records related to safety, equipment maintenance, and inspections.</li></ul><p><b>Key Skills:</b></p><ul><li>Administrative and organizational skills</li><li>Communication and customer service</li><li>Time management</li><li>Basic accounting knowledge</li><li>Problem-solving ability</li></ul><p>Pay: From QAR2,000.00 per month</p><p>Language:</p><ul><li>English (Required)</li><li>Hindi (Required)</li><li>Arabic (Preferred)</li></ul><p>License/Certification:</p><ul><li>Qatar Driving License (Preferred)</li></ul><p>Work Location: In person</p>

Admin In-Charge – Laundry

Nakilat

<div><div><div><div><div><div><p>Apply now
</p><ul><li>Apply now
 </li><li>Start applying with LinkedIn
 </li><p></p><li><div><div><div><div><p>Start</p>
</div></div></div></div></li><div></div><li><div><b>Please wait...</b><br>
</div></li></ul></div></div></div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Services Supervisor (QFAB)
</b></h1></div></div></div></div><div><div><div><div>Job Requisition No.: 22799
</div></div></div></div><div><div><div><div>Category: Shipyard
</div></div></div></div><div></div><div><div><div><div><p><b>Reports To: </b>Sr. Services Coordinator/ Head of Services</p>
<p><b>
Company</b> : Qatar Fabrication Company</p>
<p><b>
Location</b> : Ras Laffan, Qatar</p>
<p><b>
PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES</b></p><br>
<p>
</p><p><b>Primary Functions</b></p>
<p>
Services Supervisor oversees a technical team of maintenance foremen and technicians to efficiently execute all service-related work orders directed by the Sr. Services Coordinator or production requests received from operations. Integral to this role is ensuring strict compliance with the SAP PM plan and addressing specific site requirements to support production and fabrication. Additionally, the Supervisor is responsible for accurate data entry and completion of work orders. Solid trade knowledge and technical skills are essential for promptly attending to, addressing, and resolving equipment failures.</p><br>
<p></p>
<p><b>
Tasks and Responsibilities</b></p><br>
<p></p>
<div>
<p><b>1) Site Management:</b></p>
<ul>
<li>Lead, mentor, and motivate a team of maintenance foremen and technicians to ensure the effective execution of service work orders and or production requests.</li>
<li>Provide technical guidance and support to team members, fostering a culture of continuous improvement and collaboration.</li>
<li>Responsible for the setup, supply, installation, maintenance of electrical extension cables, distribution boards, portable lighting, and other production support equipment</li>
<li>Responsible for the setup, supply, installation, maintenance of all portable mechanical gas and water manifolds, extension hoses, regulators etc</li>
<li>Responsible for facilitating the third-party lifting certification and calibration of the equipment in line with the company requirements.</li>
<li>Responsible for the stock management, maintenance, and supply of diesel fuel in the yard for various equipment ranging from forklifts, cranes, transporters, generators, compressors etc. Ensure the monthly consumption report is accurate and submitted on time.</li>
<li>Conduct TBT and work preparatory instructions to the workforce to ensure compliance to QFAB&rsquo;s QHSES requirements.</li>
<li>Facilitate PTW requirements, energy isolation, HIT card and relevant safety measures as applicable.</li>
<li>Collaborate with Sr. Services Coordinator in case of assistance required for quality measurement and use of precision or special tools.</li></ul><br>
<p></p>
<p><b>
2) Service Work Orders execution/ Production request:</b></p>
<ul>
<li>Supervise the timely and efficient execution of all service work orders or job cards assigned by the Services Coordinator for the Planner group.</li>
<li>Ensure that services tasks are completed according to established procedures, safety guidelines, and quality standards.</li>
<li>All man hours and resource utilization for the work order must be recorded in SAP PM WO followed by review of the Sr. Services Coordinator/ Head of Maintenance.</li>
<li>Provide spare parts and external service request to Sr. Services Coordinator for review and necessary action.</li>
<li>Work order completion report to be submitted to Sr. Services Coordinator with all findings, actions and pending items if any.</li>
<li>Adhere to department maintenance workflow process.</li></ul><br>
<p></p>
<p><b>
3) Compliance with yard layout/ project plan:</b></p>
<ul>
<li>Enforce strict adherence to the project plan for the timely delivery service requests.</li>
<li>Monitor team performance to ensure compliance with work order requirements and deadlines.</li></ul><br>
<p></p>
<p><b>
4) Facility modification and support works:</b></p>
<ul>
<li>Utilize solid trade knowledge and technical skills to promptly attend to, address, and resolve facility modification works.</li>
<li>Collaborate with maintenance team members and other stakeholders to ensure facility MOC is in place for the changes.</li>
<li>Obtain technical guidance from Maintenance Engineer as and when required.</li></ul><br>
<p></p>
<p><b>
5) Data Entry and Completion:</b></p>
<ul>
<li>Oversee accurate data entry and completion for work orders in the SAP PM system, including updating work status and recording observations.</li>
<li>Conduct regular verification of work order data to ensure accuracy and completeness.</li></ul><br>
<p></p>
<p><b>
6) Communication with work groups:</b></p>
<ul>
<li>Closely engage with Production supervisor for equipment malfunction, observations and cascade the information to the Services workforce.</li>
<li>Coordinate with production supervisor to align equipment availability and utilization plan to ensure uninterrupted production.</li></ul><br>
<p></p>
</div>
<div><p><b>Qualifications, Experience and Skills</b></p><br>
<p></p>
</div>
<p><b>Qualifications:</b></p>
<ul>
<li>Diploma in Mechanical / Industrial / Electrical and or with relevant years of work experience</li></ul><br>
<p></p>
<p><b>
Experience &amp; Skills:</b></p>
<ul>
<li>3+ Years in the field of Facilities and Maintenance/ Services</li>
<li>Industrial, Shipyard or fabrication yard experience preferred</li></ul><br>
<p></p>
</div></div></div></div><div></div><div><div><div><div><h1 class="jobSectionHeader"><b>Services Supervisor (QFAB)
</b></h1></div></div></div></div><div></div><div><div><div><div>Department:
</div></div></div></div><div><div><div><div>City:<br>
</div></div></div></div><div></div><p><br>
<b>Job Segment: </b>Facilities, Data Entry, Maintenance Engineer, QA, Quality Assurance, Operations, Administrative, Engineering, Technology, Quality
</p></div><div></div><div><div><p>Apply now</p></div></div></div></div></div><p></p>

Services Supervisor (QFAB)

Al Mab Facility management Service

<p><b>Hiring: QA/QC &ndash; Soft Services Coordinator</b></p><p>Location: Near West Bay Metro Station</p><p>Duty Hours: 8 + 1 hour break</p><p>Weekly Off: 1 day</p><p>Salary: QAR 4,000</p><p>No Accommodation No Transportation No Food</p><p><b>Job Description:</b></p><p>We are looking for a qualified QA/QC Soft Services Coordinator to ensure quality standards are maintained across all soft service operations, including housekeeping, cleaning, and facility support services.</p><p><b>Key Responsibilities:</b></p><p><b>Implement and monitor QA/QC procedures for soft services </b> Conduct regular site inspections and audits to ensure service quality <b>Ensure compliance with client standards and company policies </b> Coordinate with housekeeping and cleaning teams for performance improvement <b>Prepare QA/QC reports, checklists, and documentation </b> Identify gaps and recommend corrective and preventive actions <b>Monitor staff performance, grooming, and service delivery standards </b> Handle client feedback and ensure timely resolution of issues <b>Ensure proper use of cleaning materials, equipment, and safety practices </b></p><p><b>Requirements: </b></p><p>Minimum 2&ndash;5 years experience in QA/QC or Soft Services (Facility Management preferred) <b>Strong knowledge of cleaning standards and FM operations </b> Good communication and reporting skills <b>Ability to conduct audits and prepare reports </b> Immediate joiners preferred</p><p>Interested candidates: Send your CV, QID copy (both sides), and certificates via WhatsApp to +974 3030 8334 No calls, please</p><p>Pay: Up to QAR3,500.00 per month</p><p>Work Location: Remote</p>

QA/QC Soft Services Coordinator

Explore 233+ Facility coordinator in Doha this May. Find roles across top companies and apply now to boost your career.