project coordinator

operations manager

construction manager

marketing coordinator

office administrator

facility coordinator

Reliance Facilities Management

Job Description &middot; The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.&middot; The Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling supportEssential Job Functions:&middot; Assist the operation manager on the day-to-day operations.&middot; Documented violation to inform HR for all facility issues related to employees&middot; CAFM implementation and regular coordination with the FM software vendor on teething problems in the implementation&middot; Generation of reports related to overdue jobs which could be due to materials procurement, manpower&middot; Preparation of MMR&rsquo;s for FM AMC sites&middot; Calling up vendors for getting quotes/specifications related to specific ADHOC jobs&middot; Preparation/review of quotes/contracts/agreements&middot; Quotation approval follow ups with client and updates in the Quotation tracker&middot; Getting service reports/overtime details from site supervisors/technicians for the preparation of Weekly reports.&middot; Maintain strong working relationships with our vendors&middot; Review purchasing agreements with vendors and maintain open lines of communications with those vendors&middot; Follows HSE (Health, Safety and Environmental) procedure implemented by company rules and procedures&middot; Contract related communication with vendors.&middot; Cash Advance will be prepared by self for any ADHOC works whenever required with line approval from Management.&middot; WCR&rsquo;s prepared and shared for invoicing purpose and recorded in the Tracker.&middot; Documenting processes and keeping maintenance records.&middot; Monitoring maintenance budget spending.&middot; Set up, maintain, and organize department's central files, information, filing, and messages.&middot; Drivers log in and time sheet everyday for all vehiclesFacilities Coordinator Requirements:&middot; Bachelor's or associate degree in project management, or similar.&middot; A completed course in facilities management will be advantageous.&middot; A minimum of 3-4 years of experience in facility coordination, project management, or real estate.&middot; Proficiency in Facilities Management (FM) software.&middot; Extensive experience in building and equipment maintenance.&middot; Advanced knowledge of maintenance planning and schedules.&middot; Ability to respond to building emergencies.&middot; In-depth knowledge of building safety regulations and security protocols.&middot; Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express.&middot; Excellent organizational and communication skills.&middot; Has the ability to do multi taskJob Type: Full-timePay: AED4,000.00 - AED4,300.00 per monthExperience:<ul><li>FM Coordinator: 3 years (Preferred)</li></ul>

FM Coordinator

GluCare.Health

<div>
 
 Location:
 
 Grove Mall, Al Barsha 2, Dubai, UAE
 
 
 
 About GluCare
 
 
 
 GluCare Integrated Diabetes Center is a tech-driven, patient-centric healthcare provider revolutionizing diabetes and chronic disease management. Our approach integrates digital health, AI-driven care, and personalized treatment plans, ensuring an exceptional patient experience. To support our commitment to excellence in patient care, we are looking for a Patient Affairs Specialist to manage front-desk operations, enhance patient interactions, support CRM management, and streamline administrative processes.
 
 
 
 Job Summary
 
 
 
 The Logistics Coordinator will be responsible for overseeing the smooth operation of supplies, vendor coordination, and basic facility management tasks to support patient care and clinic operations. This role plays a key part in ensuring a well-maintained environment aligned with GluCare's integrated care model. In addition, the coordinator will assist in events, service logistics, and operational readiness while ensuring flexibility in working hours and responsiveness during urgent situations.
 
 
 
 Key Responsibilities
 
 
 
 
 Logistics Responsibilities
 
 
 
 <ul>
 <li>
 Monitor and manage inventory levels across clinical, caf&eacute;, and administrative areas; request and track restocking of supplies and consumables as needed
 </li>
 <li>
 Receive, unpack, verify, and properly store incoming supplies and shipments
 </li>
 <li>
 Maintain organized records of supply usage, purchase requests, and delivery documentation
 </li>
 <li>
 Coordinate with vendors for routine and ad-hoc service requirements, ensuring timely delivery and quality of goods or services
 </li>
 <li>
 Ensure on-site presence during maintenance visits, service work, or installations to oversee completion and communicate issues to relevant teams
 </li>
 <li>
 Provide coverage for logistics operations during absences or emergency situations to ensure continuity
 </li>
 <li>
 Support internal events, workshops, or wellness sessions with logistical arrangements and material setup
 </li>
 <li>
 Liaise with emergency services or contractors when facility-related incidents arise, demonstrating an understanding of basic facility and building management protocols
 </li>
 <li>
 Follow and support all clinic policies on infection control, safety standards, and operational protocols.
 
 
 </li>
 </ul>
 
 Facilities &amp; Operational Support
 
 
 
 <ul>
 <li>
 Assist with minor facility coordination, including reporting maintenance needs and following up on work orders
 </li>
 <li>
 Work collaboratively with housekeeping, IT, and administrative teams to ensure operational efficiency across departments
 </li>
 <li>
 Support the delivery and setup of medical or non-medical equipment as needed
 </li>
 <li>
 Maintain cleanliness and order within storage and logistics areas
 
 
 </li>
 </ul>
 Understand, follow and support clinic's infection control programs
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 High school diploma or equivalent; barista training or certification is a plus
 </li>
 <li>
 1-2 years of experience as a barista or in a hospitality role, preferably in healthcare, or wellness
 </li>
 <li>
 Knowledge of food safety, cleanliness, and hygiene standards
 </li>
 <li>
 Experience in logistics, inventory, or administrative coordination is a plus
 </li>
 <li>
 Ability to prepare a range of beverages, including diabetic-friendly and wellness-focused drinks
 </li>
 <li>
 Strong interpersonal and communication skills
 </li>
 <li>
 Friendly, patient-focused attitude with attention to detail
 </li>
 <li>
 Basic understanding of dietary needs for people with diabetes is a plus
 </li>
 <li>
 Fluency in English; knowledge of Arabic is an advantage
 
 
 </li>
 </ul>
 
 Additional Requirements
 
 
 
 <ul>
 <li>
 Must be flexible with working hours and shift rotations, including occasional weekends or extended hours based on clinic needs
 </li>
 <li>
 Able to multitask, prioritize duties, and respond promptly to urgent logistical matters
 </li>
 <li>
 Demonstrates initiative, reliability, and a service-oriented mindset in a dynamic healthcare environment
 </li>
 </ul>
</div>

Barista/Logistics Coordinator

ASICO

<div><h3 class="jobSectionHeader">Job Summary:</h3>
The Real Estate Facility Administrator is responsible for coordinating and supporting the daily operations and maintenance of real estate properties. This role involves managing service requests, vendor coordination, documentation, tenant communications, and ensuring compliance with building codes, safety regulations, and company policies.<h3 class="jobSectionHeader">
Administrative Responsibilities:</h3><ul>
<li>Maintain accurate and up-to-date records of all facility operations, maintenance logs, service requests, and asset inventories.
</li><li>Support lease administration tasks, including tracking lease expirations, renewals, and documentation.
</li><li>Assist in preparing and managing property budgets, expense reports, and invoice processing.
</li><li>Maintain records of vendor contracts, insurance certificates, and compliance documentation.
</li><li>Schedule and coordinate meetings, site visits, inspections, and vendor appointments.
</li><li>Prepare and distribute reports on facility performance, maintenance schedules, and tenant service metrics.
</li><li>Handle incoming and outgoing correspondence related to facilities and property operations.
</li><li>Ensure proper filing (digital and physical) of all facility-related documents, contracts, permits, and policies.
</li><li>Track and monitor work orders using facility management systems (e.g., CMMS or Yardi).
</li><li>Provide administrative support for emergency preparedness plans and safety audits.
</li><li>Assist with onboarding processes for new vendors, contractors, or facility staff.
</li><li>Maintain inventory of office supplies, equipment, and facility-related materials.</li>
</ul>Requirements<ul>
<li>Bachelor&rsquo;s degree in Facilities Management, Business Administration, Real Estate, or related field (preferred).
</li><li>1+ years of experience in facility or property administration, preferably in a real estate environment.
</li><li>Knowledge of building systems, maintenance practices, and property laws.
</li><li>Strong organizational and multitasking skills.
</li><li>Proficiency in MS Office and facilities management software (e.g., CMMS, Yardi, MRI).</li></ul></div>

Facility Admin

Alhodood Technologies

Job Overview:We are seeking a proactive and organized Property Management Admin to oversee daily property operations, tenant and landlord coordination, contract management, and facility-related tasks. The ideal candidate will ensure smooth property management operations while maintaining strong communication with all stakeholders.Key Responsibilities:<ul><li>Manage property documents, tenancy contracts, NOCs, and Ejari applications</li><li>Liaise with landlords for negotiations, contract terms, and service coordination</li><li>Handle tenant inquiries, complaints, and property viewings</li><li>Coordinate with facility management for maintenance follow-ups</li><li>Conduct property inspections and generate performance reports</li><li>Support legal coordination, bounced cheque follow-ups, and case updates</li><li>Manage social media platforms and post property ads/photos</li><li>Ensure excellent customer service and compliance with UAE real estate laws</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent</li><li>2+ years of experience in property management or real estate admin</li><li>Strong communication and negotiation skills</li><li>Proficiency in MS Office and social media platforms</li><li>Good understanding of the UAE property market</li><li>Time management and multitasking ability</li></ul>Job Types: Full-time, PermanentPay: AED7,000.00 - AED8,000.00 per month

Property Management Executive (Hindi Speakers)

GluCare

<div>Location: Grove Mall, Al Barsha 2, Dubai, UAE
About GluCare
GluCare Integrated Diabetes Center is a tech-driven, patient-centric healthcare provider revolutionizing diabetes and chronic disease management. Our approach integrates digital health, AI-driven care, and personalized treatment plans, ensuring an exceptional patient experience. To support our commitment to excellence in patient care, we are looking for a Patient Affairs Specialist to manage front-desk operations, enhance patient interactions, support CRM management, and streamline administrative processes.
Job Summary
The Logistics Coordinator will be responsible for overseeing the smooth operation of supplies, vendor coordination, and basic facility management tasks to support patient care and clinic operations. This role plays a key part in ensuring a well-maintained environment aligned with GluCare&rsquo;s integrated care model. In addition, the coordinator will assist in events, service logistics, and operational readiness while ensuring flexibility in working hours and responsiveness during urgent situations.
Key Responsibilities
Logistics Responsibilities<ul>
<li>Monitor and manage inventory levels across clinical, caf&eacute;, and administrative areas; request and track restocking of supplies and consumables as needed.</li>
<li>Receive, unpack, verify, and properly store incoming supplies and shipments.</li>
<li>Maintain organized records of supply usage, purchase requests, and delivery documentation.</li>
<li>Coordinate with vendors for routine and ad-hoc service requirements, ensuring timely delivery and quality of goods or services.</li>
<li>Ensure on-site presence during maintenance visits, service work, or installations to oversee completion and communicate issues to relevant teams.</li>
<li>Provide coverage for logistics operations during absences or emergency situations to ensure continuity.</li>
<li>Support internal events, workshops, or wellness sessions with logistical arrangements and material setup.</li>
<li>Liaise with emergency services or contractors when facility-related incidents arise, demonstrating an understanding of basic facility and building management protocols.</li>
Follow and support all clinic policies on infection control, safety standards, and operational protocols. 
<li>
</li></ul>Facilities &amp; Operational Support<ul>
<li>Assist with minor facility coordination, including reporting maintenance needs and following up on work orders.</li>
<li>Work collaboratively with housekeeping, IT, and administrative teams to ensure operational efficiency across departments.</li>
<li>Support the delivery and setup of medical or non-medical equipment as needed.</li>
<li>Maintain cleanliness and order within storage and logistics areas.</li>
</ul>Understand, follow and support clinic&rsquo;s infection control programs
Requirements<ul><li>
High school diploma or equivalent; barista training or certification is a plus.</li><li>
1&ndash;2 years of experience as a barista or in a hospitality role, preferably in healthcare, or wellness.</li></ul><ul>
<li>Knowledge of food safety, cleanliness, and hygiene standards.</li>
<li>Experience in logistics, inventory, or administrative coordination is a plus.</li>
<li>Ability to prepare a range of beverages, including diabetic-friendly and wellness-focused drinks.</li>
<li>Strong interpersonal and communication skills.</li>
<li>Friendly, patient-focused attitude with attention to detail.</li>
<li>Basic understanding of dietary needs for people with diabetes is a plus.</li>
<li>Fluency in English; knowledge of Arabic is an advantage.</li>
</ul>Additional Requirements<ul>
<li>Must be flexible with working hours and shift rotations, including occasional weekends or extended hours based on clinic needs.</li>
<li>Able to multitask, prioritize duties, and respond promptly to urgent logistical matters.</li>
<li>Demonstrates initiative, reliability, and a service-oriented mindset in a dynamic healthcare environment.</li></ul></div>

Revive Renovation

<div>
 
 We are looking for a reliable Inventory &amp; Procurement Assistant / Operations Coordinator to support warehouse operations at our Al Quoz facility in Dubai. The ideal candidate will have a strong grasp of inventory systems, basic procurement processes, and manpower coordination, with at least 3 years of relevant experience.
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Monitor and manage warehouse stock levels and update inventory records.
 </li>
 <li>
 Coordinate with procurement team to assist in material sourcing and purchase orders.
 </li>
 <li>
 Assist in tracking manpower allocation and daily site deployment.
 </li>
 <li>
 Ensure accurate documentation for material movements and supplier deliveries.
 </li>
 <li>
 Support operational workflows across warehouse and project sites.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business, Supply Chain, or related field.
 </li>
 <li>
 Minimum 3 years experience in inventory, procurement, or operations.
 </li>
 <li>
 Proficient in
 
 Microsoft Excel
 
 and
 
 Word
 
 .
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Prior experience in renovation or construction industry is a plus.
 </li>
 </ul>
 
 
 
 
 
 Location:
 
 Al-Quoz, Dubai, UAE
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 
 
 If you meet the requirements and are ready to support a growing operations team, send your CV to
 
 admin@reviverenovation.ae
 
 
 <ul>
 <li>
 or apply directly via LinkedIn.
 </li>
 </ul>
</div>

Inventory & Procurement Assistant

Affordable

Job Summary:The FM Coordinator is responsible for supporting the daily operations of the Facilities Management team, ensuring all building services are maintained effectively and efficiently. This role involves coordinating maintenance tasks, handling service requests, managing vendors, and playing a key role in the preparation, review, and comparison of quotations for facilities-related work and purchases.Key Responsibilities:<ul><li>Coordinate and schedule planned preventive maintenance (PPM) and reactive maintenance tasks.</li><li>Prepare, request, and evaluate quotations for facilities works, repairs, and service contracts.</li><li>Compare supplier quotes and assist in selecting the most cost-effective and compliant options.</li><li>Manage and update purchase orders, service requests, and maintenance records.</li><li>Liaise with vendors, contractors, and suppliers to ensure timely and high-quality service delivery.</li><li>Respond to internal facilities helpdesk tickets and ensure issues are resolved within defined SLAs.</li><li>Monitor and manage budgets related to maintenance and operational costs.</li><li>Assist with invoicing, procurement documentation, and approval workflows.</li><li>Support office moves, space planning, and workplace service requirements.</li><li>Ensure compliance with health, safety, and building regulations.</li><li>Conduct routine inspections and report on facility condition and contractor performance.</li></ul>Key Skills and Competencies:<ul><li>Strong organizational skills with the ability to multitask and prioritize effectively.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in quotation management, vendor comparison, and procurement processes.</li><li>Working knowledge of CAFM/CMMS systems (preferred but not required).</li><li>Basic understanding of building systems (HVAC, electrical, plumbing).</li><li>Attention to detail with a proactive and problem-solving mindset.</li><li>Familiarity with workplace health and safety standards.</li></ul>Qualifications &amp; Experience:<ul><li>Diploma or Bachelor's degree in Facilities Management, Business Administration, or related field.</li><li>2&ndash;4 years of experience in a facilities coordination or administrative role.</li><li>Demonstrated experience in handling quotations, vendor interactions, and cost comparisons.</li><li>Previous experience in an office, corporate, or industrial facility environment preferred.</li></ul>Job Types: Full-time, Permanent

Explore 521+ Facility coordinator in Dubai this September. Find roles across top companies and apply now to boost your career.

521 facility coordinator jobs IN Dubai

FM Coordinator

Barista/Logistics Coordinator

Facility Admin

Property Management Executive (Hindi Speakers)

Barista/Logistics Coordinator

Inventory & Procurement Assistant

FM Coordinator